Intro to Calendar

Google Confidential and Proprietary 1

Intro to CalendarGoogle Apps

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Google Confidential and Proprietary

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Learning Objectives

By the time you’ve finished this module, you should be able to:

• Understand and use basic tools in Calendar

• Schedule new events

• Adjust appointment details

• Search your calendar for events

• Set up notifications


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How this training module is organized


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Agenda

Calendar overview

Viewing your Calendar differently

Adding and changing events

Searching your Calendar

Multi-calendaring

Setting up notifications

Quiz


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Calendar overview

Quickly schedule events Search for appointments

Easily view multiple calendars


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Agenda

Calendar overview




Multi-calendaring


Quiz


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“This is my first time using Calendar. I’ve heard that it is really easy to use and navigate. Could you give me the 1-2-3 on finding my way around?”


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1 View tabs let you change your Calendar view

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2 Navigation arrows move your view ahead and back

3 Mini-calendar lets you select which days to view


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Calendar Demonstration


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Try this:Change Calendar views

• Click the different view tabs to see how the Calendar changes

• On the mini-calendar, highlight three days – highlight five days – highlight fourteen days

• Use the navigation arrows to quickly find the week of your birthday


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Agenda

Calendar overview




Multi-calendaring


Quiz


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“I’m tired of software that makes it difficult to schedule events. Is there a simple way to make my calendar work for me instead of against me?”


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1 Click and drag lets you highlight a time to create an event 3

2 Quick Add allows you to create events using phrases

3 Create Event lets you create an event with more options

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Get info:Use Create Event to

• Add event specifics

• Create repeating events

• Set reminder options

• Send invitations (discussed in Advanced Calendar)


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4 Drag and drop your event to change the meeting time/date

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5 Edit event details to make changes to event specifics

6 Delete helps you get rid of your event


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Try this:Add a new appointment

• Using Click and drag, create an one-hour meeting tomorrow morning starting at 10am

• Using Quick Add, create a lunch appointment with a co-worker from 12:30 to 1:00pm at Sidewalk Café on Friday

• Using Create Event, set up a team meeting from 2:00pm to 2:45pm every Thursday


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Try this: (cont’d)Move and delete your appointments

• Tomorrow’s meeting has been changed to 11am on Thursday. Use Drag and Drop or Change Event Details to update your calendar.

• You’ve been moved to another team. Delete all future occurrences of your current team meeting.


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Agenda

Calendar overview




Multi-calendaring


Quiz


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“I know I have a really important meeting sometime this month, but I can’t remember where it is being held. How can I easily find that event without clicking through every day and opening every event?”


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1 Search My Calendars lets you view similar events all on one page

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2 Show Search Options helps you find more specific events

3 Search results show matching events and give you event options


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Try this:Search for events

• Use Search to find tomorrow’s meeting

• Use Show Search Options to find all your appointments at Sidewalk Café


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Agenda

Calendar overview




Multi-calendaring


Quiz


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Multi-calendaring

“Now I can add events, move appointments around, and search my calendars. Is there a way for me to see what meetings my co-workers have?”


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Multi-calendaring

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1 Calendars let you decide which calendars to view

2 Add lets you create and view other calendars

3Customize calendar lets you change colors and settings

4 Busy calendars are calendars that have been set to private


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Multi-calendaring

Get info:• Public calendars are

calendars that have been created by other individuals or organizations

• You can search public calendars for team schedules, concerts, holidays, and more


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Multi-calendaring



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Multi-calendaring

Try this:Add and customize other calendars

• Use Add to view a co-worker’s calendar (hint: add his or her username)

• Using Add, locate your local country’s public holidays calendar

• Change the color of your new Holidays calendar with Customize Calendar

• Use the checkboxes in Calendars to hide your co-worker’s calendar


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Agenda

Calendar overview




Multi-calendaring


Quiz


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“My day is booked solid! I need to be able to see when my next appointment is coming up without switching to my calendar every five minutes. What’s the best way to do that?”


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1 Notifications let you set reminders for all events on a calendar

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2 Event reminders let you see pop-ups or be notified by email

3 Daily agenda sends an email each morning with the day’s events


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4 Options lets you adjust notifications and privacy settings

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5 Reminder allows you to set notifications for specific events


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Try this:Create new notifications

• For you local holidays calendar, use Event reminders to notify you by email one week before each holiday

• Open your Thursday meeting event details and look under Options to create a pop-up reminder for 20 minutes before it begins


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Agenda

Calendar overview




Multi-calendaring


Quiz


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Quiz

To see how much you’ve learned today, discuss each of the following:

• How would you schedule a one-hour lunch meeting with Bob next Friday at 12:30pm?

• How would you add your favorite sports team’s schedule to your calendar?

• Which Calendar feature have you learned today that will be most useful to you?

Intro to Calendar

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Transcript of Intro to Calendar