Internship Report at UNILEC Kollam

8/16/2019 Internship Report at UNILEC Kollam

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INTERNSHIP REPORT

Submitted in partial fulfilment of the requirements for the award of the

degree of MASTER OF BUSINESS ADMINISTRATION of

University of Kerala

Submitted By

SEBIN THAMPI

Reg no: 595 14 943 071

INTERNSHIP AT UNITED ELECTRICAL INDUSTRIES

LIMITED, KOLLAM

Faculty Guide

MR. SHAHID SUBAIR

Faculty Member, UIM Adoor

UNIVERSITY INSTITUTE OF MANAGEMENT,

ADOOR

JULY 2015

Company Guide:

Mr. Shibu M.K

Personnel Officer, UEIL


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DECLARATION

I hereby declare that this report of internship at United Electrical Industries, Kollam,

submitted in partial fulfilment of the requirement for the award of the degree of Master of

Business Administration of the University of Kerala is a record of the original work done by

me and it has not been submitted earlier for any Degree, Post-Graduation or similar title ofany other university or institution and that the work as such has not been published in any

Journal or magazine.

Place: Adoor

Date: 16/07/2015 Name: Sebin Thampi


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ACKNOWLEDGEMENT

I would like to take the opportunity to express my sincere gratitude to all people who have

helped me with second advice and amble guidance throughout this internship.

With immense joy, I express my deep sense of gratitude Prof.(Dr) K Ramachandran ,

Principal, UIM Adoor, for having provided me all guidelines and advices about an internship.

I express my sincere gratitude to Mr. Shahid Subair, Lecturer, UIM Adoor my guide in this

internship, whose guidance and support throughout the project helped me to complete this

report successfully.

I am highly obliged to Mr. K Shirish, Chairman of United Electricals Limited, for providing

me an opportunity to conduct this study and particularly to my project guide in UEI Ltd

Mr. Shibu M.K , Personnel Officer, for his valuable guidance and assistance for completing

the work successfully.

I would also like to extend special thanks to the entire staff for their full co-operation,

guidance and support during my internship.

I also record my thanks and gratitude to all the Faculty Members of the University Institute of

Management Adoor, my family members and classmates for their support and co-operation .

above all I would like to thank God almighty whose divine guidance has helped me to

complete this work successfully.


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LIST OF CONTENTS

CHAPTER NO: TITLE PAGE NO:

11.1

Introduction

1.2 Objectives of Internship

1.3

Scope of Internship

2

2.1

Company profile

2.1.1 Industry Profile

2.1.2 Strategic Intent

2.1.3 Product Profile

2.2 Organisational Structure

3

3.1 HR/Personnel Department

3.2 Other Functional departments

3.2.1 Finance Department

3.2.2 Production Department

3.2.3 Planning Department

3.2.4 Commercial Department

3.2.5 Purchase Department3.2.6 Marketing Department3.2.7 Quality control Department

3.2.8 Research & Development Department

3.2.9 Stores Department

3.2.10 Safety Department

4

4.1 Tasks / Duties / Responsibilities

4.2 Target Vs. Achievements

5

Learning Summarisation

Conclusion

Bibliography

Annexure – Log Book


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CHAPTER – 1


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INTRODUCTION

Managerial internship is made compulsory during the course of study of MBA as per the

latest scheme and curriculum of the University of Kerala with an aim to give students an

engaging exposure of working in an organization.

Even the best MBA degree from the most prestigious business school assumes little

importance if the skills learnt in the classroom don‟t find application in the real world of

business. As a result, the value of vocational experience for MBA students and recent

graduates cannot be emphasized enough. Internship program becomes inevitable in this

scenario.

Internships provide the chance to develop industry-specific abilities; develop strong

teamwork skills, increase the likelihood of building professional networking contacts,

mentoring relationships and so on.

The United Electrical Industries Ltd, Kollam has always insisted in their commitment to the

society by giving opportunities to the students either in internships, Organisational studies,

projects etc, from long back since it started its operations. This cooperative mentality of the

organisation was the most decisive factor in choosing this organisation for doing internship.

Moreover United Electrical Industries is a pioneer public limited company in India in its

areas of operation. It is the first company in the history of India to produce „Electric Meters‟

successfully.


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OBJECTIVE OF INTERNSHIP

The University of Kerala has its ultimate objectives of preparing students for professional

pursuits of business, industry and government. The core objective of the internship is to fulfill

the requirement of the MBA program as prescribed by the 2014 Scheme & syllabus. Apart

from this, the internship was completed with the objective of getting practical knowledge in

the administration of United Electrical Industries Limited, Kollam.

More specifically, the objectives of the internship were as under:

A better understanding of the organization‟s goals and objectives

An insight into how a business enterprise operates

A framework to enhance their educational experience through practical work assignments,

thereby developing skills which will be useful for their career and future employment.

A practical experience in a particular department / particular job profile.

To gain ideas from the experienced people working in the organisation.

SCOPE OF INTERNSHIP

The scope of the internship is limited to the electrical equipment manufacturing industry,

more specifically in personnel as well as general administration of the company since it is

done in the personnel/HR department of United Electrical Industries Ltd, Kollam. This study

was favorable for me to work outside the traditional campus environment and to gain

practical job experience. It also helps to sensitize the nuances of the work place and to

understand the group process and dynamics in organizations in first person perspective.

Through this internship introduced to the real life learning and to understand the pros and

cons of employees working in an organization.

The study also helps to develop a practical knowledge about the working of the organization.

It helps to get familiarized with the organizational procedures and understand company‟s

strategy for growth, which faces further expansion of capacity, modernization of processes,

follow to strict quality assurance protocols and to boost efficiency in manufacturing.


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INDUSTRY PROFILE

One of the main problems the industrial world faces now is the scarcity of energy. The

demand is more and supply is less. More research is done to find out alternative source of

energy. The researchers are still in its beginning phase. Till some new alternative energy is

found out, the dependence will be on existing forms. Electricity being the important among

them plays a major role in almost all industries. Apart from industries, it is the basic form of

energy for house hold purposes also. Production of electricity has become more expensive

which demands careful utilization and accurate measurement. The share of electricity

consumption of large buildings in the commercial sector is currently of the order 7 percent of

country‟s overall consumption and it is growing at about 12 percent over the last few years.

Annual energy consumption in commercial buildings which is in excess of 200kwh with the

standards is implemented. According to Construction Industry Development Council (CIDC),

residential and commercial construction has been growing in excess of 10 percent per annum

and that accounted for nearly 41 million square meters last year. With escalating power

demand in South East Asia, most countries in the region are demanding novel electricity

meters. Moreover, as increasingly more electric utilities meters at their consumers (both small

power and large power consumers) site, sale for both single phase and three phase meters are

increasing. Hence, the electricity meters market is witnessing stable growth. This is likely to

further accelerate with the transition of electro mechanical meters to electronic/digital meters

in the future. As the electricity metering and billing industry moves ever closer to full

automation and computerization, electronic meters that can communicate with each other and

with other electronic systems are expected to become an essential part of the network. An

Electromechanical meter merely measures demand and consumption of energy and quite

simple. “However, with the latest electronic meters one can implement the tariff at which theutilities sell the electricity”, cites the analyst of this research service. Therefore, power

distribution electric utilities can sell electricity at a lesser price when the demand is low and

Kilowatt-hour (Kwh) pricing can be high when the demand is high. Manufacturers must offer

additional and more advanced technology features to stand apart from competition.

. The South East Asian electricity meters market is highly active, with several public and

private utilities, smaller municipalities and electronic co-operatives. There is intense

competition in the electricity meter markets attributed by the presence of Chinese and other


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manufacturers and suppliers in South East Asia. One of the main concerns that affect the

local meters market is the presence of the many meter brands from China. These are typically

low priced and low quality meters, which utilities are sometimes forced to opt for since such

meters would meet their budget especially on household meters segment. However

companies that offer high quality meters are likely to find greater demand with certain

utilities in the market and may even increase their profit margins due to the end-user

confidence in their products, says the analyst. With several software-based and multi-

functional features such as automated remote metering and multi-calibrations in demand,

manufacturers will have to incorporate more applications into their products and offer more

than just the normal measurement of energy flow for billing.

The main players in the electricity measuring instrument manufacturing in India are

Pvt Ltd, Mysore


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COMPANY PROFILE

United Electricals Industries Ltd, Kollam was incorporated in the year 1950 in the privatesector. It is the factory in India to manufacture Electricity House Service Meters. It is located

at 3 km South of Kollam. The company started its manufacturing activity in technical

collaboration with world renowned measuring instrument manufacturers M/Sarong Meters

Ltd, England. It is initially started with the assembly of Single-Phase meters with imported

components for sub-assemblies. The company owes its origin to Shri. K.P.S. Nair, the chief

Electrical Engineer of Travancore-Cochin State and Shri. Abraham Pothen, an eminent

industrialist.

Major shares of the company were taken over by the Kerala Government in 1957 and

reconstituted as a Public Ltd Company. As usual with most industries, this company also had

to face certain troubles like inadequate working capital, labor unrest etc. The company

gradually overcome this and started establishing steady market for the product. In 1956 a plan

of diversification was initiated and manufacturing of Motor Control Gear was started with

technical collaboration from Mysore Electrical industries Ltd, Bangalore. In the same year,

production of Poly Phase Meters commenced which was developed by Research and

Development wing of the company. The company entered into a technical collaboration with

General Electricity of India Ltd, Calcutta for manufacturing of oil and air breaker up to 22

KV rating. The company manufactures electricity house energy service meters of both

electromechanical and static types; motor starters and contractors.

At present the company is mainly concentrating on the production of static type energy

meters and motor starters. The annual turnover of the organization is about Rs 16 crores and

more than 90 percent of the company‟s turnover is from the sales of Energy meters to KSEB.

Its employee strength is 143. The major shareholder is Government of Kerala and is holding

99 percent of the total share value. The Board of Directors of the company comprises

Government nominees, usually from the Industries Department and General Manager of the

company and also from among other shareholders. The company has been running in profit

consistently since 1988 and maintains a positive net worth and negligible debt equity ratio

and there is no instance of production loss due to the labor unrest for the past 30 years.


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STRATEGIC INTENT

The Mission, Vision and Quality Policy of UEI Ltd are stated as follows:

Mission

“ To become the number one supplier of electricity meters and to grab two digits share in the

transformer and water meters market in India by ensuring customer satisfaction of its product

and services and continuous improvement”.

Vision

“To become the pioneers through operational effectiveness and customer satisfaction”.

Quality Policy

“UEI and its employees are committed to develop, manufacture and marketing of House

Service Energy Meters and Motor Control Gears ensuring customer satisfaction of the

products and services through continual improvement of the effectiveness of its QMS

achieved by setting and reviewing quality objectives”.

Quality Objective

UEI shall establish quality objectives at relevant functional levels which will bring continual

improvement in the functions and thereby in the organization. The quality objectives focus on

strategic advantage to the department as well as performance improvement. The quality

objectives established are realistic, quantifiable and shall set suitable action plans. Also the

management will assign responsibilities to the concerned managers for achieving the

objectives as targeted in the MPRM.


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Management philosophy

Management philosophy of United Electrical Industries Ltd suggests that the company is

conscious to its various components. The management philosophy is charged with the

following concerns:

a) Concern for its ultimate customers

b) Concern for their employees – their most valued asset

c) Concern for the shareholders – the investing public

d) Concern for the suppliers of raw material

e) Concern for the society as a whole

The company undertakes various programs to fulfill the obligations to its various

Constituents. They are:

a) pollution control programs

b) programs to create and maintain healthy employer – employee relations

c) Measures to ensure customer satisfaction.


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PRODUCT PROFILE

The main products of United Electrical Company Ltd. are;

1. Meters

2. Starters

3. AB Switches

4. Water Meters


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Meters

Different types of meters produced in this firm are:

i.

Single Phase & Three Phase Electronic Energy Meters.

ii. Single Phase AC Watt-Hour Meter.

Product description

i. Single Phase & Three Phase Electronic Energy Meters:

Types of UEM statics meter is designed and manufactured to satisfy the highest

standard of accuracy and reliability of energy measurement in single phase and three

phase circuits. The meter is designed for tropical climate and fully complies with ISI

3779,(199) REC specification. Meter casing is made of fiberglass reinforced high

impact strength polycarbonate. It is UV (Ultra Violet) stabilized for outdoor

application. The meter is broadly divided into base, top cover and terminal cover. The

meter base consists of two compartments, i.e., PCB compartment and terminal

compartment. In PCB compartment, bass terminal suitable up to 40A positioned

securely. A synthetic rubber gasket is used between the top cover and the base to

ensure protection against moisture and dust. The top cover is transparent to facilitate

easy and clean reading of count and display of other parameters

ii. Single phase AC Watt-hour meter:

Type K VI – M magnetic suspension bearing meters are designed and manufactured

to satisfy the highest standards of accuracy and reliability of energy measurement in

single phase AC circuits. These are designed for tropical climate and fully complies

withISI13010 (2002) and its latest amendments. The metering elements are

completely enclosed in a dust-proof mechanically strong, tamper-proof

steel/polycarbonate cabinet. The termination arrangement has been provided in a

sturdy Bakelite/polycarbonate terminal block. Superior quality laminated core and


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copper wire coils are used as voltage and current elements. High polished, hardened

stainless steel pin is used as top bearing.

Starter

Different types of starters are:

1. Fully automatic auto transformer.

2. Manually operating starter.

Product Description

NSD starter

These control gears are available in the range of 10 HP to 200 HP. Correct sequence

device incorporated in the unit ensures proper sequence of operation so that the starter

is first put into the star position. Manual tripping is provided on the side of the starter.

Oil dash pot type overload relays are calibrated from full load to double full load and

are easily adjustable. Under voltage relays, open the circuit in case of abnormally low

voltage. The contact tips are of electrolytic copper extrusion, silver-plated to prevent

corrosion and pitting. These are of self-aligning type and are easily replaceable. The

starter is with a sheet metal case and facilities are provided to fix pedestal type

ammeter. Up to 20 HP, the price is Rs. 4650, which is the lowest limit and the price

up to 150 HP NSD is Rs.15, 625.

Oil Immerse Auto Transformer Starter, Type “ATS”

These starters are designed to provide control for AC Squirrel Cage introduction

Motors up to 200 HP where it is found necessary to minimize the starting the currents

and attain higher starting torque. These starters embody an auto-transformer andreduce the current taken by the motor while starting. The starter unit is separate from


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the transformer and this eliminates carbonized oil from the starter entering the auto-

transformer oil. Tapping is provided for 40%, 60% and 80%of the voltage to be

supplied to the motor while starting. These starters are of floor mounting type and

facilities are provided for mounting a pedestal type ammeter. For ATS up to 15 HP,

the price is 11,125 and up to 150 HP, it ranges till Rs 43,700. Oil Immersed Slip-ring

motor starter type 1 & 2 “OSR” These starters are available in the range of 10 HP to

150 HP. They have electrical interlock between the starter and rotor circuits, so that it

is not possible to start the motor unless all the rotor resistances are in circuits. The

starter is fool-proof and the motor can only be starter from the full position. Rotor

resistances are of high-grade resistance wires, wound on ceramic tubes. Oil dashpot

type relays control the overload; no volt releases and trips the starter in case of low

voltage or power failure. The contacts are of electrolytic copper extrusions of ample

size and are silver- plated. These are of self-aligning type and are replaceable. Type II

OSR starters above 60 Hp will be provided with oil circuit breakers of suitable range

for starter control.


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Water Meter:

Features:

Water meters have both pointer and kilometric reading counters and are duly sealedagainst tampering. They conform to IS specification No. IS: 779-1994 Class B (latest

amendment) equivalent to international standard ISO-4064. The hydrostatically tested

brass body is machined to a very high degree of accuracy. Both nuts and nipples are

made in brass Internal components are made of high quality, self-lubricating, wear

resistant and anti-corrosive engineering plastics. The turbine revolves & floats around

frictionless stainless steel pivot on a synthetic sapphire bearing, ensuring long and

accurate working life. Meters are designed to withstand hydraulic pressure of

20kg/cm2, specified temperature and perform accurately over its entire range. 100%

of the meters are tested and calibrated as per standards Less than 0.025MPA and

0.10MPA at nominal and maximum flow rates respectively allowing water to reach

upper floors.

Air Break Switches:

Features:

Mounting Conforming to IS 9920/1981, 9921/1985 and2633/1964.

ll Ferrous parts are hot dip galvanized.

flexible ends.

r between polls.


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ORGANISATIONAL CHART

DRIVER

P.A

FINANC

O

S.O

CASHIER

JUNIOR

ASSIS

SENIOR

ASSIS

PURCHASE

MARKETING

&SALES

O.P

SEN.ASSIS SEN.ASSIS

O.S

S.O

SEN.ASSIS SEN.ASSI

STR & GI HRD

P.O

T.O S.O EST

ASSIS

SEN.ASSIS SEN.ASSIS

SEN.ENG

(R&D)

MANAGING DIRECTOR

GENERAL MANAGER

MANAGER

AC/S

MANAGER

WORKS

SECURITY

OFFICE

MANAGER

ELECTRICAL

SECURITY

OFFICER

SECURITY

GUARD

SECURITY

DEPT

PLANT ENG

&QA


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DEPARTMENTS

department


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HUMAN RESOURCE DEPARTMENT

Flowchart of Human Resource Department

Human Resource Department is concerned with the people‟s dimension in the

organization. Here in either personnel officer is the head of the department .under him

there is the personnel office, time office and establishment section.

The personnel department deals with the recruitment, wage administration, promotion,

industrial relation, disciplinary action etc. The employees are appointed through PSC and

employment exchanges. The additional employees are taken as apprentices or on

contract basis. There are permanent employees and temporary employees. Presently

there are 106 employees including managers and engineers. The temporary posts

consist of more than 60 apprentice and contract based workers.

Human Resource Department

Senior Personnel Officer

Sr. Assistant Sr. Assistant

Other Establishment Time officer

Assistant

Establishment Assistant


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Objectives

1. To recruit right kind of person for the right job at the right time

2. To handle the grievance of employees.

3.

To evaluate the performance of employees.

4. Formulating polices

5. Provide and maintain safety measures.

6. To arrange for the training programme.

7. To provide welfare measures to the employees.

8.

To provide wages and salaries to employees

Functions

Manpower Planning

Recruitment , Training and development of employees

Performance Appraisal

Maintaining employer- employee relation

Promotion

I.

Manpower Planning:-

Manpower planning is mainly dependent on the demand of the product and the

workload . Usually the demand for the product depends upon the Government

policy as the major customer for meter is KSEB. A detailed organization chart is

drawn and the management tries to determine people at what level, at what

position and with what kind if quality and experience and training would be

required to meet the objectives.

At the next step , the company undertakes inventorying and auditing of

manpower resources presently available with it. Career planning is prepared for key

personnel. Manpower inventory indicates the positions that can be filled up the


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internal promotions. The losses that may be caused and unexpected labour turnover are

anticipated. Ultimately the net requirements of the company are indicated.

At the next stage the company formulates its requirements plan to fill up the

vacancies in the organization. Requirement plan includes the source of requirements,

both internal and external and the period in which the manpower resources would

be available after all the procedures are completed.

But for the last few years the demand for the product is not steady because of the

Government policy. To reduce the loss due to the payments to the additional employees,

the company decrease the number of the employees by „voluntary retirement

schemes‟.

II.

Recruitment, Training and Development:-

Normally an organization can fill its vacancies either through promotion of people

available in the organization or through the selection of people from outside. Thus,

there can be two source of supply of manpower - internal and external. Selection of

a particular source of manpower supply several factors enumerated below:

a)

The policy of taking candidates from outside and inside affects the

attitude and actions of people in the organization.

b) The level of socialization required and the time taken for

determining the outside or outside source so required.

c) The need for original and new ides also affect the recruitment

policy.

d) Since UNILEC is a Government company , it has to adhere to the

Government policy in recruitment and selection. In UNILEC, public

employment agencies are utilized for filling up different positions.

From the pool of people, some are selected according to requirement. Mainly PSC and

Employment exchanges do the selection procedure. The employments seekers get

themselves registered with these exchanges. Normally such exchanges provide

candidates for lower positions like semi-skilled workers. The Kerala Public Service

Commission does the recruitment and selection for administrative personnel. Apart from


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these apprenticeship trainees are also selected. These people are recruited with the

help of Related Insertion Centre (for ITI holders) and Supervisory Development

Board (for diploma and B.Tech people).

TRAINING

Training plays the following roles in an organization.

Increase in efficiency

Increase in morale

Better human relations

Reduced supervision

Increased organizational viability and flexibility

UEI Ltd shall determine the competency of personnel performing the work affecting the

quality management service on the basis of assessment done by immediate superior. The

identified needs shall be consolidated for preparation of the training plan for satisfying

the training needs. A yearly competence improvement plan, covering training, exposure

visits, self- learning etc., shall be prepared.

Personnel officer will make necessary arrangements for providing training programme for

personnel staff. Also the management will ensure that personnel are aware of the

relevance and importance of their activity, especially those mentioned in the work

instructions. Also the divisional heads will makes the employees in his section aware

regarding the requirement for the achievement of quality objectives. Appropriate record

of qualification, training, skills and experience shall be maintained, which will improve

their competence. The effectiveness of the training programs provided shall be evaluated.

The company follows executive development programme as well as workers training. The

concerned manager or supervisor informs the personnel department if there is need for

training and development. The basic aim of training is to bring suitable change in the

individual concerned. Therefore training needs have to be related both in terms of

organization‟s demands and that of individuals. The HR department as per the suggestion

of the concerned manager or supervisor decides the content and other details.


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If the program can be conducted with internal faculty, it is thus organized and if there is

the need for more expert training and development, external faculties are used. The HR

department decides this. The duration is also decided as per the report of manager and

supervisor. The external training is given with the help of Kerala State ProductivityCouncil & Workers Education Centre. Accounting department get special training after

union budget regarding new tax provision.

The evaluation is done on the basis of feedback from the trainers. Also a floor shop

evaluation is also done. If the training results are not satisfactory retraining programs are

conducted.

III. Performance Appraisal:-

Performance appraisal of UEI Ltd is done by immediate superior officer. This is a

confidential report which looks in to different attributes and points are awarded to

each. This will indemnify employees‟ promotion and transfers. Sometimes it will be

subjective evaluation which will be based on the superior‟s impression.

IV. Measures to maintain better employer – employee relation:-

The various measures taken by UEI Ltd to create and maintain better employer –

employee relation are:

a) Trade Union

A trade union is an organization of workers that is formed with a view of protecting and

promoting the interest of workers. In UNILEC, the major trade unions are;

Electrical industries employees association (EIA)

Meter employees association (INTUC)

United electrical employees union (UTUC)

United electrical industries employees association (AITU)


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b) Labour welfare facilities

At the beginning of the industry there was not a significant welfare facility in the

company. The workers did not enjoy any job security during that period. Therefore in the

year 1955 the employees formed a trade union called Electricals Industries Employees

association for protecting their rights and bargaining for suitable labour welfare facilities.

Due to their wants and compulsion and with Acts enabled by the government more and

more welfare facilities have come into force in the company. The Personnel Officer is

taking the charge of labour welfare measures taken in the company.

Labour Welfare Facilities Provided By UEI Ltd

This includes statutory and non – statutory labour welfare facilities.

Statutory labour welfare facilities are those facilities provided to the employees of the

company under the laws or Acts passed by the government or authority of the state. The

major statutory labour facilities provided by UEI Ltd are:

i. E.S.I

The employees of the UEI are covered by the ESI(Employees State Insurance) Act and

the contribution to ESI is deducted from the employee‟s salary. Employees whose salary

does not exceed Rs.7500 per month are covered under this. They are entitled to get the

following benefits from ESI.

Sickness benefit: - Seven (7) days full pay or fourteen (14) days half pay sick

leave can be availed by the employees at any time. If more than 30 days leave is

required, medical certificate from authorized medical attendant should be

produced.

Disablement benefit: - An injured person is given free medical treatment and all

expenses borne by him are re- imbursed.

Dependent benefit: - Legal heir of the deceased employee gets the dependent

benefit. Major dependent benefits are job and compensation.


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Maternity benefit: - Women employees shall be allowed maternity leave with full

pay for 90 days after the date of confinement. In addition to this, one (1) month

leave with wages is also allotted to the employee who suffers from diseases arisingout of delivery.

Funeral benefit: - For the funeral of the deceased employee, funeral benefit of

Rs.1000 is provided.

ii. Canteen facilities

The company provides a canteen for its staff and members. Here foods are provided at a

rate of Rs. 8/- per day. Working time of canteen is 8 hours

iii. Rest rooms and lunch rooms

Adequate and suitable rest room and lunch rooms (with provision for drinking water)

where workers can eat the meal brought by them are provided.

iv.First aid application

First aid boxes or cupboard equipped with the prescribed contents is provided and

maintained in UEI. This is readily accessible during all the working hours.

v.Medical facilities

The company arranges medical checkup for employees working in plating and painting

shops once in a year. The medical facilities are provided to the employees as well as his/

her family members. Health data cards are issued to employees once in a year.


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vi. Provident fund

According to employee Provident Fund Act 1952, the employees of the company are

entitled to contribute a certain percentage of the salary or wages to this fund. The rule

followed in UEI is known as “Employees Provident Fund Rules”. The fund shall be

deemed to have, been established on and from 16th February 1956. A worker is eligible to

get provident fund if he had completed a continuous six months of regular service or 120

days during the period of 12 months. Under this scheme, repayable loans are available to

employees in liberal terms. As the scheme is recognized, employees get benefit in income

tax also.

vii.Gratuity

The Payment of Gratuity Act 1972 was amended by the Payment of Gratuity Act

1987.This came into effect from 1-10-1987.The employees of UEI Ltd are covered under

this Act. The maximum salary taken for the calculation of gratuity is Rs.3500. In the

amendment Act of 1987, the maximum amount of gratuity payable to the employee is

fixed at Rs.3, 50,000. It is given for good, faithful and efficient services to the whole timeemployees of the company.

Non- statutory labour welfare facilities provided by United Electrical Industries are:

i.

Medical check up

Management makes arrangement to conduct checkup for all employees once in year.Health data cards are then issued to all the employees once in a year.

ii. Risk allowance

When an employee meets with an accident during employment, for the disablement,

compensation is paid as per the rules of the Workmen Compensation Act. In addition to

ESI allows a payment of loss of wages i.e., 50% of the wages lost due to such accident.


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iii.

Recreational facility

Recreational club is organized under the company premises and Rs.10 per month is

collected from each employee.

iv.

Overtime allowance

Overtime allowance is paid at double the normal rate to all eligible staff and workers

engaged in overtime.

v.

Uniform allowance

Uniform allowance is provided to every worker (factory) once in two years.

vi. Spectacles

Spectacles are provided to workers in plating shop

vii. Conveyance allowance

Conveyance allowance is provided to officers who have put in a minimum of 15 days

attendance at the rate of Rs. 400.

TIME OFFICE

A well functional time keeping system is used by UEI Ltd for proper time keeping for this

purpose an electronic punching system is maintained by the management. There is

peaceful atmosphere lectures the management and workers can express their ideas and

suggestions through the union members. For this they conduct meeting every month.


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EMPLOYEE DETAILS

The total number of employees of UEI Ltd is 106 including skilled worker

and qualified managers. Company is forced to implement Voluntary

Retirement Scheme as part of its existence .So many employees left from

the company by taking VRS on 2006.Hence a high decrease arises in the

number of employees.

EMPLOYEE DETAILS

DESIGNATION TOTAL

MANAGERS 03

OFFICERS

Office

05

OFFICERS

Factory

04

STAFF Office 15

STAFF Factory 05

CHARGE

HAND

03

A GRADE 48

B GRADE 10

C GRADE 16

D GRADE 09

TOTAL 118


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FINANCE DEPARTMENT

Finance refers to money or funds available to a firm. A business needs at every step to start a

business, to operate it and to expand or modernize its operations. Finance is required to bring

a business into existence, to keep it alive and to see it growing. The management of finance is

essential for the success of the business. Finance manager is the head of the finance

department. He looks after the budget, finance posting and audits of accounts. The senior

officer accounts takes charge to look into the day today affairs of the financial of the

company. The senior officer establishment deals with calculating employee‟s wages provide

provident fund, ESI etc. The cost section prepares cost sheet and evaluate job card. There is

an internal audit section that deals with verification of accounts. The United Electrical

Industries Ltd has an initial capital amount to 4 croresTAX:

UEI Ltd has to pay the following taxes:-

•Income tax.

•Sales tax.

•Excise duty.

•Educational cess.

Job Card:

It is used to calculate the quality of products individual production time.

The important registers maintained by the finance are given below:

•Purpose Journal.

•Sales Journal.

•Payroll.

Sections of Finance Departments:

The various sections under finance department are:


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Book and Budgets:

oordination with auditors.

Price Store Ledger:

Costing:

Each product is having a separate section. It sets the cost of that which issued by commercial

group to add profit margin to set the price.

Establishment:

This section is responsible for cash disbursements and payment. It handles all the payment

said to the employees.

Benefits:

Medical reimbursement Provident Fund Incentives Loans and advances etc.

Bills payable:

This section handles the payment to be made to the suppliers once the SRV (Store Receipt

Vouchers), PO (Purchase order) and invoice are received, cross verification of the PO terms,

quality and quantity assurance with the SRV and invoice. Once all the claims are found

satisfactory, the payment is issued as per the terms.

Other Important Functions Payment to establishment

Internal Audit

The main function of internal audit are


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PRODUCTION DEPARTMENT

In every organization, production department carries the main function i.e., production. Some

companies produce various products and some a single product. UEI Ltd is a company, which

produces Electric Meters and Starters. Before production of electronic meters the company

was manufacturing mechanical meters. For this they have a full-fledged manufacturing unit.

Due to sudden change in customer need for mechanical meter to electric meter, it couldn‟t

develop or install machines for this purpose. As a result now it imports various parts of the

meter from different places and assembles it manually. Only some components such as

connectors, seal wires for the meters are now manufactured. As a part of its diversification

program, UEI planned the production of Water meters and AB Switches

Objectives

•To achieve monthly production target as per customer requirement

•To improve quality by reducing process rejection below 3%

•Increase productivity by effective utilization of resources

•Maintain production and discipline in the section

•Coordination of workers and shop floor activities

•Share information

In UEI, there are two well-established production units:

Meter Production Unit

The scope of this department is to assemble & test Single Phase and Three Phase meters.

SMW has the overall responsibility of this department

the responsibilities of Se are as follows

p production schedule

scheme

agency.


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PLANNING DEPARTMENT

The objective of this department is to achieve monthly target as per production program

issued from marketing department. SMW has the overall responsibility of this department.

He is responsible to the following:

•Ensuring targeted production.

•Authorization of annual/monthly production plan based on budget.

The responsibilities of SEW are:

•Preparation of annual/monthly production plan.

•Planning, scheduling and dispatching of job cards.

•Identifying the gap in the implementation process.

•Responsibilities of other functionaries involved are given against individual activities.

The scope of this department is:

•Planning in respect of components relating to the production of products.

•Testing the products

•Finishing and packing the products

•Scheduling of operations in respect of manufacture of components.

•Assembly of part and finished products.


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COMMERCIAL DEPARTMENT

Overall responsibility for marketing policy rests with GM. Coordination commercial function

including marketing. Commercial Department include sales department also.

Procedures

The company markets its products in 3 ways.

Firstly, responding to tenders and quotations as per customer requirement and specification.

SMM shall consolidate the requirements of the product, taking into consideration the

customer requirements, stated or unstated, statutory and regulatory requirements or any other

additional requirements determined by the company, if any, including requirement. He shall

prepare note incorporation the above requirements and submit the same to the Apex

Management for review and approval.

Secondly, through approved dealers or distributors. Order for UEI standard products are

normally handled through dealers. Changes occur in the case of specifications additional

features or standard products.

Thirdly, it‟s through counter sales. When a customer approaches directly to purchase the

product of the company, he has to fill up the order format and if his requirement is in line

with the company specification, company registers the order and sales is affected.

The function of this department also includes handling, storage, packaging, preservation and

delivery of finished products.

Materials and Planning control (MPC)

This department plays a strategic role in materials management. MPC is the prime agency

responsible for the availability of any material, required for production and hence constantly

keep track of material status. It is the department which receives the material is made

available to the manufacturing section. As this department has the major responsibility of the

stock in store and for allocation and coordination with the purchase department procuring

right material.


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PURCHASE DEPARTMENT

This department deals with the purchase of raw materials from various sources. In Elite, raw

materials are purchased through inviting tenders from suppliers 100% of raw materials are

purchased from outside suppliers. Production department gives order to the purchase

department to purchase raw materials. The main raw materials are aluminum sheets,

aluminum road, steel sheet, steel parts, copper sheets and copper parts.

Purchase Policy:

UEI Ltd has a purchase policy to purchase raw materials in right quantity and quality aright

time, at right place from a right source. The source of materials is selected by checking the

samples collected from different suppliers. Acceptance of sample can be done as per therecommendations from the quality assurance department. If the samples are qualified, the

criteria the suppliers can be included in the list of qualified suppliers. Tenders should be sent

to qualified suppliers only.

Raw materials required for the company as follows,

The responsibility of purchasing material rests on the SO purchase. He is responsible for

procurement, components and raw materials.

Purchase procedures:

•All the purchase shall be made by purchase department.

•Bill of materials shall be given by the pr oduction department.

•Material intends in forward to purchase department against each projects.

Other items except capital goods required by various departments are intimated to store who

prepares purchase intend and forward the same to giving full specification, samples of

necessary requirement of capital goods is identified in various departments and set to

purchase department often getting approval from the competent authority.


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MARKETING DEPARTMENT

The scope of this department is to cover all the products of the company sold directly to

customers against order or through approved dealers/distributors appointed by the company.Overall responsibility for marketing policies rests with GM, coordination of commercial

function including marketing. This function rests with SMM.

Duties of SO-marketing:

The responsibility of marketing of motor starters and other products rest with SO-marketing.

The responsibility of the SO-marketing is to maintain and promote dealers, preparation and

providing production programmer to workers, arranging dispatches as per schedule, payment

follow up, customer coordination scrap sales and other assignments.

The other duties of section officer-sales are as follows:

•Preparation and providing production program to works.

•Arranging dispatches a per schedule.

•Payments follow up.

•Compliance of excise formalities.

•Stock maintenance.

•Arrange packing.

•Invoicing.

•Payment collection & followup.

Marketing Procedures:

This department also does marketing of products. In three ways, the department does its

function.

Firstly, responding to tenders and quotations as per the specification and requirements.

Secondly, at the rate contact with the KSEB, with the support of Kerala State Govt.

thirdly, by counter sales. The company has distributors and dealers in Chennai, Mumbai, UP,etc. Dealers and distributors do the advertisement jointly. Indian Electrical & Electronic

Manufacture Association publication magazine and other technical magazine are the main

source of advertisements.

Major customer:

KSEB:

KSEB already requires purchasing single phase energy meters from the organization. Hence,

sufficient demand will be increasing during succeeding years. Moreover, the industry makes

enquiries from Electricity Board of other states also.


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QUALITY CONTROL DEPARTMENT

This department is concerned with checking the quality of products made in the company. At

each and every stage of production, the quality of the product is checked.

Quality Policy:

UEI and its employees are committed to develop, manufacture and market house service

energy meters and motor control gears, ensuring customer satisfaction of its products and

services through continual improvement of the effectiveness of its OMS achieved by setting

and reviewing objectives.

Quality Objectives:

Top management of UEI establishes implements and communicates operational measureable

quality objectives at all relevant functional levels. The achievement of the same is measured

monthly through MPRM.

Quality Assurance

The SE Quality Assurance is in charge of quality checking of the raw material samples. The

quality assurance department also checks quality of incoming raw materials and the products

in process. Inspections of finished goods are done by AE inspection. All meter products in

the company are handed over to sales department. The sales returned meters are checked and

corrected here‟s a commitment toward Total Quality Management in line with CII/EFQM

guidelines, annual improvement action plans are being implemented involving techniques

like

Business Process Re-Engineering.

These are resulting in cycle time reduction for further improvements in delivery and

technological process up-gradation, leading to improvement in quality profit to products and

enhanced customer focus on a continuous basis. UEI has finalized a Corporate Environment

management Policy for ISO 14002 Certification. For ISO 9001 certification, the International

Audit is done once in six month by the UEI personnel independent of their functions and

External audit is done by Bureau Verities Quality International Management


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RESEARCH AND DEVELOPMENT DEPARTMENT

Purpose of R&D Department

The scope of this department is the design and design modification of the following products

manufacture in the company:

a. High quality single phase AC Watt-hour meter.

b. Oil immersed AC motor starters.

c. Electronic energy meters.

d. Fully automatic auto transformer starter.

e. UPS for computers.

f. Static auto phase meters.

g. Water meter.

h. AB switches.

i. Any other new products.

Responsibilities and authorities of R&D department:

The apex management team holds the responsibility for the final approval of the technical

specification of the product, which is to be taken up for design and development. SMW holds

responsibility to convene the core committee for reviewing the design at various stages. He is

also authorized to approve the various design outputs such as bill of materials, drawings, flow

charts of the project, approving brand etc. SMR & D holds the responsibility of preparing the

product flow chart, bill of materials, design drawings, wiring diagrams, etc.

The R&D department has developed:

sfer Starter.


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STORE DEPARTMENT

SMW is the overall charge of stores. Store assistants have the individual responsibility

relating to all operations of the respective sub-stores and to keep the records properly. The

duty of assistants is to count the quantity of goods. There are also trainees.

Classification of store

General store - it contains consumable, electrical spares and plumbing for the

general functioning of the company. Initially all goods inward are kept here for

quality checking.

Progress store - Components and parts required further processing are kept in

store like dies.

Raw material store - it is the place where the raw materials collected. They are

treated for future use.

Tool store - all type of tools are kept here.

Electronic store - it contains electronic components and spare parts that are

needed for production are kept in the store.

Starter store - Components and parts require for production of starters are

stored.

Stationary store - it contains all type of stationary items like books, files.

Important registers maintained

Lorry report - It carries unit rate and date at which the goods are delivered to

the factory.

Day book - It is a ledger in which daily goods inward are noted. It carries

entries like date of delivery, mode of payment.

Goods received - It is the register which amount of good received is noted. It

carries amount of goods being rejected is also noted. Once this is received purchase

give payment and a copy of which also be with accounts department.

Purchase indent - It is the register which gives idea about how much is ordered

for purchase and thus help to see if entire purchase order is met.


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SAFETY DEPARTMENT

Every organization must have a safety department for the safety of workers. Though the

frequency rate of accidents is comparatively low, the management is keen to take interest to

reduce the accidents as far as possible by engineering methods and personnel equipment‟s at

inevitable stages.

Safety precautions at UEI:

For making the functions of the safety department, UEI takes the following steps:

ccidents investigation reporting system.

Objectives of the Safety Committee:

Objectives of the safety committee are as follows:

Communicate to the top management regarding safety aspects. Safety steward will entrusted

with the responsibilities of continuous watchfulness. Persuasion and correction of fellow

employees to enable safe methods of work being is adopted. In addition to the above, award

of rolling shield for safety and cleanliness was introduced during the year 1983 in this unit.

The rolling shield will be awarded to sections that maintain goods, safety conditions of

working and maintain cleanline


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PART III


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TASKS / DUTIES / RESPONSIBILITIES ASSIGNED DURING

INTERNSHIP

During the initial days of the internship Personnel Manager of the company

gave an induction class about the company, company products and its production process.

Then, visited all the departments of the company from where all the details regarding their

functioning and responsibilities were obtained. They also gave me various routine works in

Personnel Department.

Assisting the activities in Personnel and Administrative Departments.

Attendance Posting

The attendance system in UEIL is maintained using a fully automated

biometric system, where the emloyees scans their fingerprint for signing-in and

signing-out. The complete log details will be available on the database server

computer in the time office. This details are to be collected, analysed and sorted

before posting in the payroll datasheet.

Counting paid work hours of labourers

Time in & Time out details are available in the time office server. Total

working hours of labourers are calculated from this data for preparing labourer

wage bills.

Payroll Updation

The UEIL was previously using an MS Excel datasheet for payroll preparation.

It is planned to change the payroll associated process into a new software. Data

entry works for the new software is done with the available details along with

slight updations.

Leave card clearing

Checking and clearing leave cards, issuing of new leave cards, sorting of leave

letters etc were done as and when it is needed.


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They also entrusted me with some activities as follows:

Replying to RTI queries

Collecting required documents from all employees for opening demat account.

Preparing meeting minutes Troubleshooting of computer and printer

Preparing expense and medical claims report for the payroll.

Assisting in monthly payroll, and preparing the reports.


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TARGET vs. ACHIEVEMENTS

Target

1.

Implementation of Payroll Software.

2. Facilitating employees to open Demat account.

3. Preparing Managerial Internship report which is the first of its kind in this organisation

Achievement

Completed the computerisation of payroll database in the new software

Completed necessary documentation for opening demat account for all employeeswho showed interest. Includes data collection, collection and sorting of document

proofs, filling of forms etc

Replied to all RTI queries received during the period of internship.


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KEY LEARNINGS

Internship study at United Electrical Industries Limited has helped in gaining a totally different

experience, from the one in which I work for the past one year(KSE Board Ltd). Even though

both are public limited companies owned by the state government, both have an entirely

different administration system and working culture. The working environment, the co-

ordination among various departments, the technology used in the production department and

uncompromising attitude in the quality of the product they make was all a new experience. The

Quality department is in its full swing since only the materials approved by the Quality

department are sent to the production department. The raw materials, the in-process, and the

finished goods undergo various tests to confirm the quality of the product. Any fall from the

department might prove bad to the reputation to the organization. The reputation of the

organization is mainly due to the quality of the product they make and they could meet the

demand of the customers. The organization is also eco-friendly since it doesn‟t dispose waste

from the factory as such to the environment. Even though the factory is located in one of the

heart points of kollam city, it has got enough space within its compound for waste disposal and

this also prevents noise from the factory reach outside its compound.

The various works undertaken were also experience since it gave an idea on how to approach a

problem and what were the possible suggestions could be made. I have enough exposure even

though the company is not working in full fledge. It is really worth working in such a PSU

especially at this period of restructuring.


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CONCLUSION

As an intern, though I had a limited space to work, I still managed to grab plentiful ofexperiences. I made the best of every opportunity I was given and made the utmost use of my

abilities and knowledge to fulfill all my responsibilities. I could implement my academic

skills into practice and my efforts were highly acknowledged. There is however some gap

between our theoretical knowledge and real life practice, yet the managerial level staff

members is quite open towards upgrading current approach, which was extremely motivating.

Hence, I can sum up by saying that my internship experience was a milestone to my

academic and professional experience. I thoroughly enjoyed the challenges that came along

every single day. I could also bring some minor improvisations during my internship which

were able to leave their marks. These lessons that I have learned will be a valuable one for

my future endeavors as well.


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BIBLIOGRAPHY

Books

Philip Kotler Kevin Lane Keller, 12 edition, 2006 Marketing Management, Dorling

Kindersley Pvt. Ltd, New Delhi.

Aswathappa k, 2001 Human Resource Management, Tata Mc Graw Hill Publishing Co. Ltd,

New Delhi

Journals

Annual Report of UEIL

Brochures of UEI ltd.

Website

www.unilecindia.com

Internship Report at UNILEC Kollam

Documents

Transcript of Internship Report at UNILEC Kollam