ICMS AUSTRALASIA

About you Why intern with us? The Offer

Internship Program

About us: ICMS Australasia (ICMSA) is Australia’s oldest Professional Conference Organiser, having been established since 1966. Our event portfolio extends well in 2024 and covers a wide range of fields including science, medicine, education and government-led events.

We recently won the Platinum Event of the Year in the pinnacle Award Category granted by MEA – which is the highest ranking Event Award that can be given, against all other events across all event categories. SportAccord 2019 won the State Legacy Award (QLD), State Government Event of the Year Award (QLD), National Government Event of the Year Award and Platinum Event of the Year Award. In 2019, we were

awarded two National Event Awards for our delivery of the IEEE International Congress on Robotics and Automation. Also in 2019, we managed RoboCup 2019, the world’s pre-eminent coding competition which attracted over 2,000 competitors from over 50 countries.

Our reputation is one of professionalism, authenticity and innovation and we are passionate about our corporate legacy being intertwined with the successes of our clients.

We are offering the opportunity for internship to assist in the future development of the Business Events Industry.

• You need to have the legal right to live and work in Australia.

• You must reside in Sydney, NSW.

• Your spoken and written English is completely fluent.

• We do not expect you to have experience within the industry, but you must have a willingness to learn.

• You have great interpersonal relationship skills and great phone etiquette.

• You are reliable and accountable.

• You would enjoy working in a team environment in a relaxed but professional culture.

• World-class event management training.

• Immediate start available.

• This internship can be used to build your portfolio of experience.

• The internship will provide hands-on experience in preparing for and running events.

• You will work on some of the largest events being delivered in Australia in 2021.

• You will report directly to the Director Conferences who has over 15 years of Business Events experience.

• The position is unpaid but we will cover your out of pocket expenses such as public transport and meal costs up to $30 per day.

• Expected hours between 8.30am and 5pm Monday to Friday.

• A minimum 15 per hours per week commitment required.

• Training period of three months (12 weeks) with the possibility of an extension of an additional three months (24 weeks total).

KEY DUTIES

Assist team members with projects and event research

Team Administration: Provide all administrative support as requested by team members

Communication

EventsAir Database System

Data Entry

Other

The Intern works with the office team across all areas of the business including conference management, sponsorship and exhibition, marketing and digital promotions.

This will ensure the intern is exposed to all major aspects of Event Management and will aid in the successful delivery of conferences under the ICMSA Portfolio.

• Previous conferences

• Related meetings

• Potential delegates, sponsors and exhibitors for various conferences

• Any information required for tender applications including Committee profiles, potential venues, contact information

• Undertaking training (if required) in industry-leading software

• Entering a range of information into the event system including program and registration information

• Inputting and deduping the confirmed and potential registration lists

• Pulling reports from the database for the event team

• Formatting contact information from business cards, colleagues and through research

• Assisting team with filing, archiving and storage requests

• Maintaining good communication with the ICMSA team

• Maintaining good working relations with potential delegates and sponsors, external suppliers and associates

INTERNSHIP OUTLINE