Intern Management System

Confirmation of Employment

Teacher Educator Assignment

Resource Teacher Timesheet

Record of Teacher Internship Year

New Features

• Teacher Educator Assignment– COEs will be sent electronically to Regional Coordinators who

will make Teacher Educator assignments online

• End of Year Report changed to Record of Teacher Internship Year– EOYR now RTIY

• Digital Signatures – Electronic sign-offs for RTT and RTIY– No paper should be sent to EPSB

• Online Payments– Interns will make electronic payments for full certification upon

successful completion of an internship

Users

• COE – District KTIP Coordinator• TEA – Regional Coordinators• RTT

– Resource Teachers create timesheets– Interns and Principals sign-off on timesheets– District KTIP Coordinators review and submit timesheets to EPSB

• RTIY – Principals create reports– Interns, RTs and TEs sign-off on reports– Interns submit online payment to EPSB– District KTIP Coordinators review all reports and submit Final Report to

EPSB

• All users MUST have a username and password to access the system

• Contact your district Web Application Administrator Point of Contact (WAAPOC) for assistance with usernames and passwords

Self-Registration

• Users can register from the EPSB login page (Go to http://www.kyepsb.net/ and click on Intern Management System).

• Click on the link reading “Need a login? Click Here.”– This takes the user to the KDE self-registration website.

• Enter all information requested– Make note of the password chosen during the process and the

username generated at the end of the process.– For problems with the KDE self-registration website, contact the KETS

Help Desk at (866) 538-7435.– If the system tells you that you already have a user ID, contact your

Web Application Administrator Point of Contact (WAAPOC) for assistance.

• Do not log in via the username and password on the KDE website. Return to the EPSB login page to log into the Intern Management System.

Dependencies

• COE data creates an internship – TEAs, RTTs and RTIYs can only be created if a COE has been created and the committee members assigned.

• User roles:– Principals (Vice, Asst., etc.) must have an active role. Contact

Michelle Sutherland at KDE (502-564-5279) to update the principal role or have your district staff use the District Role Manager application to assign the role in the EPSB database immediately. Roles updated by KDE will not be added to the EPSB database until the next day.

– Principals, RTs and TEs must be KTIP trained. Contact KTIP staff at 888-598-7667 for training updates.

Piloting & Go Live

• Piloting will begin mid-July– Volunteers for pilot districts needed!

• Go Live is planned for August 2

• Links and availability information will be emailed just prior to Go Live

• Don’t wait for Go Live to get users setup with usernames and passwords!