INTER-OFFICE MEMORANDUMmhaks.com/files/June_2014.pdf · INTER-OFFICE MEMORANDUM DATE: June 13, 2014...

INTER-OFFICE MEMORANDUM DATE: June 13, 2014 TO: Manhattan Housing Authority Board of Commissioners From: JoAnn Sutton, PHM, Executive Director RE: June 18, 2014 Annual Meeting The Regular Board Meeting of the Manhattan Housing Authority Board of Commissioners will be held on Wednesday, June 18, 2014 at 5:30 p.m. The meeting will be held in the 300 N. 5th St. Apartment Towers Community Room, Manhattan. Enclosed please find a Board Packet containing the Agenda and materials pertaining to items that will be discussed at the meeting. If you cannot attend this meeting, please notify the Housing Authority Administrative Office in advance (776-8588) See you at the meeting! klm

Agenda

MANHATTAN HOUSING AUTHORITY

BOARD OF COMMISSIONERS REGULAR MEETING

Apartment Towers Community Room 300 N 5th Street – Manhattan, KS 66502 Wednesday, June 18, 2014 – 5:30 p.m.

AGENDA

I. CALL TO ORDER

II. OPEN FORUM a. Open Forum b. Adjournment Time

III. CONSENT AGENDA ITEMS

a. May 28, 2014 Regular Meeting Minutes b. Approval of Executive Director’s Report c. Approval of Financial Reports

IV. COMMISSIONER’S COMMENTS

V. OLD BUSINESS

VI. NEW BUSINESS a. Schedule Special Meeting to award Energy Services

Company (ESCo) contract

VII. ADJOURNMENT

It is our policy to provide individuals with disabilities an equal opportunity to

participate in, and enjoy the benefits of our services, programs and activities. In

order for us to provide a reasonable accommodation, we ask that you request

what assistance is desired by contacting the Manhattan Housing Authority, 300

North 5th

Street (P.O. Box 1024), Manhattan, Kansas, 66505-1024, or call (785)

776-8588 (or 1-800-766-3777 TTD Kansas Relay Center). We are here to assist

you.

Consent Agenda A. Approval of Regular Meeting Minutes B. Approval of Executive Director’s Report C. Approval of Financial Report

MINUTES

Board of Commissioners May 28, 2014 Page 1 of 2

MANHATTAN HOUSING AUTHORITY BOARD OF COMMISSIONERS REGULAR MEETING

APARTMENT TOWERS COMMUNITY ROOM Manhattan, KS 66502

May 28, 2014 5:30 p.m.

Members Present: Jan Galitzer Jamie Schrock Ida Jane Leupold Lorenza Lockett Usha Reddi Phil Anderson

Members Absent: Eileen Meyer City Commission Liaison: Usha Reddi

Staff Present: JoAnn Sutton, Executive Director Kari Moore, Administrative Assistant Mandy Thomas, Assistant Executive Director

I. CALL TO ORDER Jan called the meeting to order at 5:30 p.m.

II. OPEN FORUM a. Open Forum: No Comments or concerns

b. Adjournment Time: Adjournment time was set for no later than 6:00 p.m.

III. CONSENT AGENDA

Phil moved to approve the Consent Agenda, approving the minutes of the April 23, 2014 Annual meeting, the Executive Director’s Report and the Financial Reports as presented. Lorenza seconded. Jan asked if there were any comments or discussion regarding Consent Agenda items. The following discussion occurred:

a. JoAnn stated that the Manhattan Housing Authority received an award for Best

Small Agency Newsletter in at the Kansas Chapter National Association of Housing and Redevelopment Officials (NAHRO) conference in Wichita, and will be receiving an award for Best Annual Report (2013) at the Southwest NAHRO Conference.

b. JoAnn stated that she has scheduled a Public Hearing for July 24, 2014 to receive

public comment regarding the new Flat Rents which, according to the Department of Housing and Urban Development (HUD), will constitute a Significant to the 2014 Annual Plan; we will also hear public comment regarding the 2015 Annual Plan and the 2015-2019 Five (5) Year Plan. We will also have our July Board Meeting on that same date. JoAnn stated that we intend to conduct resident meetings prior to the Public Hearing, so that we can provide clarification and

Board of Commissioners May 28, 2014 Page 2 of 2

additional information about the new Flat Rent rules. We will schedule meetings at different sites to allow more flexibility to our tenants that would like to come.

c. JoAnn stated that we received 13 responses to the Request for Proposals for the

Energy Services Company (ESCo), however only three (3) showed up for the walk through.

There were no further comments or discussion regarding Consent Agenda items. Jan called for a roll call vote to approve the Consent Agenda. Roll call vote carried 6-0.

IV. COMMISSIONERS COMMENTS None

V. OLD BUSINESS VI. UpdateonthenewFlatRentrequirements(discussionitemonly)

a. JoAnn stated that we have finally received guidance from HUD regarding implementation of the new Flat Rent rules, which are required to be implemented by October 31, 2014. A Public Hearing is scheduled for July 24, 2014. JoAnn stated that we will propose to discontinue Ceiling Rents, since the incentive for Ceiling Rents is greatly minimized with the implementation of the Flat Rents set to 80% of Fair Market Rent. Jan asked if it would be possible to track what effects the new Flat Rents have on our residents. JoAnn stated that we will be doing this, as are many other agencies, in order that we can have solid data to provide to our legislators when speaking with them about the Flat Rent issue.

VII. NEW BUSINESS Approve resolution No. 052814-A Rejecting the 2013 Replacement Housing Fund grant award and Resolution No. 052814-B Rejecting the 2014 Replacement Housing Fund grant award a. JoAnn informed the board that after a conference call with the Office of Capital

Improvements at HUD Headquarters, we have been advised to not reject the Replacement Housing funds, and instead submit a waiver request for the first and second increment Replacement Housing funds. Usha moved to not approve Resolution No. 052814-A, rejecting the 2013 Replacement Housing Funds grant award and Resolution No. 052814-B, rejecting the 2014 Replacement Housing Funds grant award and to direct the Executive Director to apply for a waiver to utilize the funds for Capital Improvements rather than acquisition or development. Phil seconded. Roll call vote carried 6-0.

VIII. ADJOURNMENT There being no further business, the meeting was adjourned at 6:15 p.m.

Respectfully Submitted, Janis Clare Galitzer, Board Chair

1

MANHATTAN HOUSING AUTHORITY June 2014

JOANNR.SUTTON,PHM,EXECUTIVEDIRECTOR

Personnel:

The Manhattan Housing Authority has advertised to fill the position of Maintenance Worker II and Maintenance Worker I, however have been unsuccessful in filling the position. We have therefore contracted with Express Personnel Services to obtain employees through their program.

Financial

On June 13, 2014, the Manhattan Housing Authority received approval of the Capital Fund emergency grant application which was submitted to the Department of Housing and Urban Development (HUD) on November 25, 2013 in the amount of $6,218,654.04. The grant was awarded in the amount of $5,410,572; the amount awarded does not include replacement of windows and patio doors, replacement of domestic, sanitary and HVAC lines, elevator servicing and fire alarm and security camera reinstallation costs. The grant must be 90% obligated within one (1) year and 100% expended within two (2) years. The 2013 Independent Audit began on June 10, 2014. It is anticipated the audit firm will return the first week in July to complete the audit.

Facilities / Capital Fund Program:

Danker Roofing began the roof replacement project at Pottawatomie Court on September 27, 2013 and completed on May 14, 2014. After change orders to replace decking and fascia as needed, re-fasten warped and loose decking, and install flashing as needed; the original contract price was $241,977; with Change Orders totaling $8,613.47 the final cost was $250,590.47. A portion of this cost was reimbursed by insurance. The Baehr Place painting and gutter replacement project has been completed. In addition to the buildings, the playground equipment was also painted. Requests for Proposals (RFP) for the Energy Performance Service Company (ESCo) were due May 30, 2014. Three (3) responses were received; interviews of the two (2) firms receiving the highest evaluation scores will be conducted on June 17, 2014. It is anticipated the contract award will be later than the anticipated June 25, 2014 due to unforeseen scheduling conflicts. Verizon Wireless has proposed modifications to their rooftop equipment, and has now modified their request to include the installation of a generator which they would like to install on the ground (enclosed in fencing) on the northeast side of the building, with wiring running either through conduit to the roof or by boring 4-6” holes in the building and a $200/month increase in rental fees. Staff have denied their request to install the generator, citing our objection to boring holes into an already moisture-compromised building, noise issues with the generator near office and resident common space; also noted was the cosmetic effects of conduit running up the building and the generator/fencing itself.

2

Management Contracts

Gardens at Flint Hills and Flint Hills Improvements – The compliance inspection by Kansas Housing Resources Corporation for the Gardens at Flint Hills has been re-scheduled from June 19, 2014 to July 10, 2014. Pre-inspections of all units were conducted on June 3, 2014.

HUD Regulations/Legislative:

The Department of Housing and Urban Development (HUD) issued guidance on May 20, 2014 regarding implementation of the recently enacted requirement for housing authorities to set flat rents no lower than 80 percent of Fair Market Rents. The new requirement must be implemented by October 31, 2014. A Public Hearing will be held in accordance with HUD directives on July 24, 2014. The 2015 Annual Plan and 2015-2019 Five (5) Year Plan will also be addressed at the Public Hearing. Miscellaneous The Executive Director will attend the Southwest Regional NAHRO Annual Conference and committee meetings in Tulsa, OK June 23-27, 2014. She will also travel to Tampa, FL July 15-17 to attend National NAHRO Housing Committee meetings but will not be attending the full conference.

1

MANHATTAN HOUSING AUTHORITY FINANCIAL SUMMARY

JUNE 2014

MANDYTHOMAS,PHM,ASSISTANTEXECUTIVEDIRECTOR

Financial:

Public Housing Program: Total income increased from $84,858.85 in April to $88,393.21 in May. This increase can be attributed to an increase in other income received such as vending machines, laundry services, management fees earned and tenant caused damages. Total expenses increased from $99,074.37 in April to $177,015.26 in May. The majority of this increase is associated with the painting project at Baehr Place, final settlement from the Hotel for resident relocation due to the air quality findings at Apartment Towers, and an extra payroll in this month. Overall the Housing Authority had a loss of $88,622.05 which can be attributed to income in the amount of $88,393.21 and expenditures in the amount $177,015.26. Section 8 Program: Total Housing Assistance Payment (HAP) income from the Department of Housing and Urban Development (HUD) was $79,810.00 and HAP expenses totaled $73,199.30. Letters have been sent to 50 applicants on the Waiting List in order to utilize excess HAP funds. The Section 8 program shows a gain of $6,610.70 which can be attributed to the increase in pro-ration of HAP income received from HUD and under-utilization of HAP funds. Total Administrative Income was $6,372.00 and expenditures were $7,247.02 in May. Expenses allocated to Administration include salaries, benefits, office supplies, telephone, etc. The Section 8 Coordinator will be retiring in October 2014; therefore, we anticipate a decrease in Section 8 Administrative Fees. The Section 8 program shows a loss of $875.02 in the administration of the program.

MANHATTAN HOUSING AUTHORITY

Revenue Report

MAY 2014

Work Late Inactive Operating 2014 2013 Security

Month/Year Rent Orders Fees Accounts Misc. Subsidy CFP TBRA Deposit Total

JANUARY 37,433.70$ 578.00$ 259.40$ 187.32$ 11,454.10$ 35,018.50$ -$ 2,898.00$ 590.00$ 88,419.02$

FEBRUARY 36,597.30$ 352.00$ 185.60$ 279.17$ 12,714.06$ 35,018.50$ -$ 8,368.50$ 75.00$ 93,590.13$

MARCH 36,565.06$ 410.97$ 272.00$ 2,720.64$ 10,154.06$ 35,018.50$ -$ 4,887.75$ 90.00$ 90,118.98$

APRIL 36,246.50$ 767.50$ 208.00$ 88.50$ 12,213.32$ 36,900.50$ -$ 13,244.70$ 540.00$ 100,209.02$

MAY 34,991.40$ 1,303.30$ 234.00$ -$ 18,422.59$ 36,900.50$ -$ 11,747.40$ 188.00$ 103,787.19$

JUNE -$

JULY -$

AUGUST -$

SEPTEMBER -$

OCTOBER -$

NOVEMBER -$

DECEMBER -$

Totals 181,833.96$ 3,411.77$ 1,159.00$ 3,275.63$ 64,958.13$ 178,856.50$ -$ 41,146.35$ 1,483.00$ 476,124.34$

Mon Average 36,366.79$ 682.35$ 231.80$ 655.13$ 12,991.63$ 35,771.30$ -$ 8,229.27$ 296.60$ 95,224.87$

Allocated Funds 453,256.00$ 135,000.00$ 424,677.00$ 237,057.00$ 90,000.00$ -$ 1,357,690.00$

Obligated Expense -$ -$ -$ -$ -$ -$ -$

Balance 271,422.04$ 70,041.87$ 245,820.50$ 237,057.00$ 48,853.65$ -$ 883,048.66$

2013

Work Late Inactive Operating 2013 2012 Security

Month/Year Rent Orders Fees Accounts Misc. Subsidy CFP TBRA Deposit Total

JANUARY 41,369.54$ 515.08$ 390.00$ -$ 9,335.91$ 39,164.00$ -$ -$ 1,167.50$ 91,942.03$

FEBRUARY 40,315.28$ 361.20$ 375.00$ 22.00$ 11,929.25$ 39,164.00$ -$ -$ 1,844.25$ 94,010.98$

MARCH 39,335.68$ 510.46$ 355.51$ 873.33$ 12,493.41$ -$ -$ -$ 765.00$ 54,333.39$

APRIL 41,234.63$ 606.01$ 265.00$ -$ 10,617.88$ 66,564.00$ -$ 7,098.00$ 186.25$ 126,571.77$

MAY 40,581.00$ 374.00$ 195.00$ 1,304.64$ 28,363.75$ 36,818.00$ -$ 9,351.30$ 2,087.50$ 119,075.19$

JUNE 39,201.05$ 319.94$ 278.00$ -$ 14,611.71$ 34,037.66$ -$ -$ 1,050.00$ 89,498.36$

JULY 42,604.40$ 510.53$ 347.00$ -$ 11,152.30$ 34,037.66$ -$ 10,690.05$ 1,155.00$ 100,496.94$

AUGUST 41,700.52$ 654.50$ 418.00$ 571.20$ 16,648.79$ 34,037.68$ -$ 13,693.05$ 1,950.00$ 109,673.74$

SEPTEMBER 41,208.05$ 592.00$ 297.00$ 49.88$ 8,842.54$ 31,264.00$ 237,057.00$ 10,002.25$ 90.00$ 329,402.72$

OCTOBER 43,419.25$ 699.25$ 330.00$ 224.00$ 98,905.35$ 35,091.99$ -$ 9,335.55$ 390.00$ 188,395.39$

NOVEMBER 40,138.28$ 311.75$ 278.00$ -$ 12,930.47$ 34,757.00$ -$ 9,144.45$ 75.00$ 97,634.95$

DECEMBER 40,678.07$ 431.50$ 200.00$ 0.28$ 10,339.40$ 34,757.01$ -$ 7,092.75$ 746.25$ 94,245.26$

Totals 491,785.75$ 5,886.22$ 3,728.51$ 3,045.33$ 246,170.76$ 419,693.00$ 237,057.00$ 76,407.40$ 11,506.75$ 1,495,280.72$

Mon Average 40,982.15$ 490.52$ 310.71$ 253.78$ 20,514.23$ 34,974.42$ 19,754.75$ 6,367.28$ 958.90$ 124,606.73$

Allocated Funds 455,132.00$ 301,708.00$ 377,615.00$ 237,057.00$ 100,000.00$ -$ 1,489,212.00$

Obligated Expense -$ -$ -$ -$ -$ -$ -$

Balance (36,653.75)$ 55,537.24$ (42,078.00)$ -$ 23,592.60$ -$ 5,438.03$ 5,039.94$

17,700.00$

9,853.60$

-$

17,700.00$

-$

Page 1

PUBLIC HOUSING PROGRAM

Budget Progress Report

MAY 2014

DOLLAR

YEAR TO DATE AMOUNT

DESCRIPTION BUDGET AMORTIZATION CURRENT Y-T-D VARIANCE

TENANT REVENUE

Dwelling Rental 453,256.00$ 188,856.67$ 31,709.40$ 163,464.82$ (25,391.85)$

Excess Utility 12.00$ 5.00$ -$ -$ (5.00)$

Other Tenant Income 17,700.00$ 7,375.00$ 1,269.50$ 11,798.78$ 4,423.78$

HUD REVENUE

Operating Subsidy 424,677.00$ 176,948.75$ 36,900.50$ 178,856.50$ 1,907.75$

CFP for Operations (Soft Cost) 237,057.00$ 98,773.75$ -$ -$ (98,773.75)$

OTHER REVENUE

Interest on General Fund 2,276.00$ 948.33$ 91.22$ 806.94$ (141.39)$

Other Income 135,000.00$ 56,250.00$ 18,422.59$ 64,958.13$ 8,708.13$

Non-Dwelling Rental 2,700.00$ 1,125.00$ -$ -$ (1,125.00)$

Investment Income - Restricted -$ -$ -$ -$ -$

TOTAL OPERATING REVENUES 1,272,678.00$ 530,282.50$ 88,393.21$ 419,885.17$ (110,397.33)$

EXPENSES

Administrative Expenses

Adminstrative Salaries 252,150.00$ 105,062.50$ 33,011.29$ 117,209.57$ (12,147.07)$

Auditing Fees 6,480.00$ 2,700.00$ -$ -$ 2,700.00$

Employee Benefits Contributions 91,500.00$ 38,125.00$ 14,303.26$ 35,522.79$ 2,602.21$

Staff & Commissioner Training 4,500.00$ 1,875.00$ 855.00$ 1,871.70$ 3.30$

Travel 6,000.00$ 2,500.00$ 22.40$ 2,634.46$ (134.46)$

Publications 1,200.00$ 500.00$ -$ 249.00$ 251.00$

Membership and Dues 1,800.00$ 750.00$ -$ 429.80$ 320.20$

Telephone 11,200.00$ 4,666.67$ 1,392.29$ 6,188.38$ (1,521.71)$

Administrative Contracts 24,650.00$ 10,270.83$ 3,214.27$ 13,099.49$ (2,828.66)$

Forms, Stationary, Office Supplies 11,300.00$ 4,708.33$ 354.64$ 2,530.05$ 2,178.28$

Other Administatrive Expenses 12,204.00$ 5,085.00$ 1,000.63$ 4,245.76$ 839.24$

Advertising & Marketing 3,500.00$ 1,458.33$ 250.90$ 1,323.25$ 135.08$

Legal Expense 5,000.00$ 2,083.33$ -$ 140.00$ 1,943.33$

Accounting Fees 4,400.00$ 1,833.33$ 740.00$ 2,220.00$ (386.67)$

TOTAL ADMINISTRATIVE EXPENSE 435,884.00$ 181,618.33$ 55,144.68$ 187,664.25$ (6,045.92)$

Tenant Services

Contracts, Training, Other 11,550.00$ 4,812.50$ 200.00$ 1,266.99$ 3,545.51$

Tenant Relocation Expenses 1,000.00$ 416.67$ 18,408.08$ 18,682.87$ (18,266.20)$

Resident Participation 4,295.00$ 1,789.58$ -$ -$ 1,789.58$

TOTAL TENANT SERVICES EXPENSE 16,845.00$ 7,018.75$ 18,608.08$ 19,949.86$ (12,931.11)$

.

Utility Expense

Water 23,000.00$ 9,583.33$ 2,373.44$ 7,639.32$ 1,944.01$

Electric 89,000.00$ 37,083.33$ 7,408.17$ 30,631.20$ 6,452.13$

Gas 33,000.00$ 13,750.00$ 3,272.52$ 21,475.53$ (7,725.53)$

Sewer 41,500.00$ 17,291.67$ 2,654.37$ 13,115.88$ 4,175.79$

TOTAL UTILITY EXPENSE 186,500.00$ 77,708.33$ 15,708.50$ 72,861.93$ 4,846.40$

Ordinary Maintenance & Operation

Labor (Maint Salaries) 204,850.00$ 85,354.17$ 23,270.67$ 85,857.59$ (503.42)$

Materials 55,500.00$ 23,125.00$ 7,858.56$ 23,698.62$ (573.62)$

Garbage and Trash 17,380.00$ 7,241.67$ 1,524.23$ 6,004.20$ 1,237.47$

Heating and Cooling 10,000.00$ 4,166.67$ 3,289.79$ 9,555.01$ (5,388.34)$

Elevator Maintenance 8,500.00$ 3,541.67$ 703.50$ 3,517.50$ 24.17$

Landscape and Grounds 16,000.00$ 6,666.67$ 1,540.95$ 4,465.31$ 2,201.36$

Mold Remediation -$ -$ -$ 655.00$ (655.00)$

Extermination 6,000.00$ 2,500.00$ 1,513.34$ 2,024.81$ 475.19$

Other Contract 40,000.00$ 16,666.67$ 6,974.90$ 27,285.62$ (10,618.95)$

Labor Benefits 72,450.00$ 30,187.50$ 10,540.76$ 24,160.75$ 6,026.75$

TOTAL ORD MAINT & OPERATION 430,680.00$ 179,450.00$ 57,216.70$ 187,224.41$ (7,774.41)$

Page 2

PUBLIC HOUSING PROGRAM


MAY 2014

Protection Services

Protective Services (Contracts) 12,000.00$ 5,000.00$ 2,639.66$ 4,892.74$ 107.26$

TOTAL PROTECTIVE SERVICES 12,000.00$ 5,000.00$ 2,639.66$ 4,892.74$ 107.26$

Insurance Expense

Property Insurance 28,000.00$ 11,666.67$ -$ 34,209.90$ (22,543.23)$

Liability Insurance 11,181.00$ 4,658.75$ -$ 8,061.00$ (3,402.25)$

Workers Compensation 10,100.00$ 4,208.33$ -$ 12,795.00$ (8,586.67)$

All Other Insurance 10,507.00$ 4,377.92$ -$ 8,850.00$ (4,472.08)$

TOTAL INSURANCE PREMIUM 59,788.00$ 24,911.67$ -$ 63,915.90$ (39,004.23)$

General Expense

Compensated Absences -$ -$ -$ -$ -$

Payments in Lieu of Taxes 28,500.00$ 11,875.00$ -$ -$ 11,875.00$

Collection Losses 3,500.00$ 1,458.33$ -$ (2,828.74)$ 4,287.07$

TOTAL GENERAL EXPENSE 32,000.00$ 13,333.33$ -$ (2,828.74)$ 16,162.07$

Other Financial Items

Extra-Ordinary Maintenance 5,000.00$ 2,083.33$ 23,968.80$ 23,968.80$ (21,885.47)$

Other General Expense 15,500.00$ 6,458.33$ -$ -$ 6,458.33$

Property Betterments & Additions -$ -$ -$ 52,320.28$ (52,320.28)$

Replacement of Non Exp Equipment -$ -$ -$ -$ -$

Operating Subsidy to FHI PH Units 69,027.00$ 28,761.25$ 6,368.50$ 26,041.00$ 2,720.25$

TOTAL OTHER FINANCIAL ITEMS 89,527.00$ 37,302.92$ 30,337.30$ 102,330.08$ (65,027.16)$

TOTAL EXPENDITURES 1,263,224.00$ 526,343.33$ 177,015.26$ 567,201.79$ (40,858.46)$

TOTAL RECEIPTS 1,272,678.00$ 530,282.50$ 88,393.21$ 419,885.17$ (110,397.33)$

NET CASH FLOW 9,454.00$ 3,939.17$ (88,622.05)$ (147,316.62)$ (151,255.79)$

Page 3

Section 8 Voucher Program


MAY 2014DOLLAR

YEAR TO DATE LAST MONTH AMOUNTDESCRIPTION BUDGET AMORTIZATION Y-T-D CURRENT Y-T-D VARIANCE

EXPENSES

Housing Assistance Payments

Housing Assistance Payments (Local) 850,000.00$ 354,166.67$ 221,721.00$ 57,308.00$ 279,029.00$ 75,137.67$

Housing Assistance Payments (Portable) 65,000.00$ 27,083.33$ 15,063.85$ 1,990.00$ 17,053.85$ 10,029.48$

Fraud Recovery -$ -$ (936.25)$ (318.50)$ (1,254.75)$ 1,254.75$

Administrative Fees (Portable) 5,263.52$ 2,193.13$ 647.71$ 102.80$ 750.51$ 1,442.62$

FSS Escrow Payments 6,000.00$ 2,500.00$ 1,403.00$ 635.00$ 2,038.00$ 462.00$

Utility Allowance Refunds 17,500.00$ 7,291.67$ 4,377.00$ 1,060.00$ 5,437.00$ 1,854.67$

TOTAL HAP EXPENSE (note #1) 943,763.52$ 393,234.80$ 242,276.31$ 60,777.30$ 303,053.61$ 90,181.19$


Administrative Salaries 61,899.00$ 25,791.25$ 10,222.87$ 3,913.55$ 14,136.42$ 11,654.83$

Administrative Benefits 14,000.00$ 5,833.33$ 2,616.29$ 1,445.20$ 4,061.49$ 1,771.84$

Legal Expense -$ -$ -$ -$ -$ -$

Staff Travel & Training 2,400.00$ 1,000.00$ 228.75$ 40.00$ 268.75$ 731.25$

Accounting & Audit Fees 4,600.00$ 1,916.67$ 750.00$ 500.00$ 1,250.00$ 666.67$

Other Administrative Expense 10,000.00$ 4,166.67$ 6,763.39$ 1,348.27$ 8,111.66$ (3,944.99)$

TOTAL ADMINISTRATIVE EXPENSE 92,899.00$ 38,707.92$ 20,581.30$ 7,247.02$ 27,828.32$ 10,879.60$

TOTAL EXPENSES 1,036,662.52$ 431,942.72$ 262,857.61$ 68,024.32$ 330,881.93$ 101,060.79$

Summary of Income vs. Expense (note #2)

Budgeted Income for HAP Payments 761,055.00$ 40% (Percentage of Funds Spent)

Budgeted Income for Admin. Expense 66,252.00$ 42% (Percentage of Funds Spent)

NRA Usage 64,690.00$ 0% (Percentage of Funds Spent)

Total 891,997.00$ 37% (Percentage of Funds Spent)

DOLLAR

FAMILY SELF SUFFICIENCY GRANT YEAR TO DATE LAST MONTH AMOUNT

EXPENSES BUDGET AMORTIZATION Y-T-D CURRENT Y-T-D VARIANCE

Salary & Benefits (2013 GRANT) 18,096.00$ 16,588.00$ 14,125.50$ 2,128.14$ 16,253.64$ 334.36$

Salary & Benefits (2014 GRANT) 17,256.00$ -$ -$ -$ -$ -$

Page 4

Section 8 VASH Program


MAY 2014DOLLAR


EXPENSES


Housing Assistance Payments 113,957.00$ 47,482.08$ 38,233.42$ 9,844.00$ 48,077.42$ (595.34)$

Housing Assistance Payments (Utility) 1,000.00$ 416.67$ 655.00$ 233.00$ 888.00$ (471.33)$

TOTAL HAP EXPENSE 114,957.00$ 47,898.75$ 38,233.42$ 10,077.00$ 48,965.42$ (1,066.67)$


Administrative Salaries -$ -$ -$ -$ -$ -$

Administrative Benefits -$ -$ -$ -$ -$ -$

Legal Expense -$ -$ -$ -$ -$ -$

Staff Travel & Training -$ -$ -$ -$ -$ -$

Accounting & Audit Fees -$ -$ -$ -$ -$ -$

Other Administrative Expense -$ -$ -$ -$ -$ -$

TOTAL ADMINISTRATIVE EXPENSE -$ -$ -$ -$ -$ -$

TOTAL EXPENSES 114,957.00$ 47,898.75$ 38,233.42$ 10,077.00$ 48,965.42$ (1,066.67)$

Summary of Income vs. Expense


Budgeted Income for Admin. Expense -$ 0% (Percentage of Funds Spent)


Page 5

Section 8 FUP Program


MAY 2014DOLLAR


EXPENSES


Housing Assistance Payments (Local) 107,907.00$ 44,961.25$ 8,932.00$ 2,250.00$ 11,182.00$ 33,779.25$

Utility Allowance Refunds 1,200.00$ 500.00$ 299.00$ 95.00$ 394.00$ 106.00$

TOTAL HAP EXPENSE 109,107.00$ 45,461.25$ 8,932.00$ 2,345.00$ 11,576.00$ 33,885.25$


Administrative Salaries -$ -$ -$ -$ -$ -$

Administrative Benefits -$ -$ -$ -$ -$ -$

Legal Expense -$ -$ -$ -$ -$ -$

Staff Travel & Training -$ -$ -$ -$ -$ -$

Accounting & Audit Fees -$ -$ -$ -$ -$ -$

Other Administrative Expense -$ -$ -$ -$ -$ -$

TOTAL ADMINISTRATIVE EXPENSE -$ -$ -$ -$ -$ -$

TOTAL EXPENSES 109,107.00$ 45,461.25$ 8,932.00$ 2,345.00$ 11,576.00$ 33,885.25$

Summary of Income vs. Expense


Budgeted Income for Admin. Expense -$ 0% (Percentage of Funds Spent)


Page 6

AVAILABLE BALANCE OF HOUSING ASSISTANCE PAYMENTS (HAP/FUP/VASH)

MAY 2014

HAP AVERAGE MONTHLY DIFFERENCE DIFFERENCE REMAINING UTILIZATION

MONTH UNITS PAYMENTS HAP DEPOSIT PER MONTH FOR YEAR AMT FROM HUD PERCENT

1,043,784.00$

January 150 72,541.31$ 483.61$ 86,982.00$ 14,440.69$ 14,440.69$ 956,802.00$ 83.40%

February 151 73,811.43$ 488.82$ 86,982.00$ 13,170.57$ 27,611.26$ 869,820.00$ 84.86%

March 148 71,899.39$ 485.81$ 86,982.00$ 15,082.61$ 42,693.87$ 782,838.00$ 82.66%

April 147 72,955.51$ 496.30$ 79,810.00$ 6,854.49$ 49,548.36$ 703,028.00$ 91.41%

May 147 73,199.30$ 497.95$ 79,810.00$ 6,610.70$ 56,159.06$ 623,218.00$ 91.72%

June -$

July -$

August -$

September -$

October -$

November -$

December -$

Total 743 364,406.94$ 490.45$ 420,566.00$ 56,159.06$

For Year

**( ) means overspent

Remaining amount from HUD 623,218.00$ 2,964

Divided by YTD Average 490.45$ 743

Units available remainder of year 1,271 2,221

Divided by remaining number of months 7 7

Units available monthly based on average 1,271 152

152

Beginning HAP Balance

Total ACC Units Under Contract

Units Leased to Date

Units Available to Lease

No of Months Left

Can Lease Per month

Based on the above data you can lease units per month for the rest of the year.

Page 7

AVAILABLE BALANCE OF ADMIN FEE PAYMENTS

MAY 2014

ADMIN MONTHLY DIFFERENCE DIFFERENCE REMAINING

MONTH EXPENSES DEPOSIT PER MONTH FOR YEAR AMT FROM HUD

70,344.00$ January 5,372.52$ 5,862.00$ 489.48$ 489.48$ 64,482.00$ February 6,004.65$ 5,862.00$ (142.65)$ 346.83$ 58,620.00$ March 4,799.99$ 6,372.00$ 1,572.01$ 1,918.84$ 52,248.00$ April 4,623.23$ 6,372.00$ 1,748.77$ 3,667.61$ 45,876.00$ May 7,247.02$ 6,372.00$ (875.02)$ 2,792.59$ 39,504.00$ June -$ -$ -$ -$ -$ July -$ -$ -$ -$ -$ August -$ -$ -$ -$ -$ September -$ -$ -$ -$ -$ October -$ -$ -$ -$ -$ November -$ -$ -$ -$ -$ December -$ -$ -$ -$ -$

Total 28,047.41$ 30,840.00$ 2,792.59$

**( ) means overspent

Remaining amount from HUD

Divided by YTD Average

Months available at current YTD average

Average MonthlyAdmin Expense Goal

Beginning Admin Balance

28,047.41$

39,504.00$

5,609.48$

7

30,840.00$

Funds Spent to Date

2,792.59$

7

Total Admin Fees Earned

3,524.72$

Funds Available to Spend

No of Months Left

Page 8

CASH BALANCE

General Fund

MAY 2014

BEGINNING BALANCE Checking Account 79,155.60$

Savings Account 180.13$

Total 79,335.73$

TOTAL CREDITS

Checking Account 149,680.99$


Total 149,681.04$

TOTAL DEBITS

Checking Account 172,532.74$


Total 172,712.87$

ENDING BALANCE Checking Account 56,303.85$


Total 56,303.90$

General Fund Checking Account Kansas State Bank

Annual Percentage Yield Earned 0.40%

Interest This Month: 17.25$

YTD Interest: 108.23$

General Fund Savings Account Kansas State Bank


Interest This Month: -$


Page 9

CASH BALANCE

Special Reserve Account

MAY 2014

BEGINNING BALANCE Savings Account 337,630.80$

TOTAL CREDITS

Savings Account 6,337.80$

TOTAL DEBITS

Savings Account 160,000.00$

ENDING BALANCE Savings Account 183,968.60$

Kansas State Bank




Page 10

CASH BALANCE

SECTION 8 GENERAL FUND

MAY 2014

BEGINNING BALANCE Checking Acct 179,575.25$

TOTAL CREDITS

Deposits 88,894.03$

TOTAL DEBITS

Checks 72,856.53$

ENDING BALANCEChecking Acct 195,612.75$

Current Interest Rate 0.40%



Page 12

CASH BALANCE

Operating Subsidy Carryover Account

MAY 2014

BEGINNING BALANCE Savings Account 3,451.21$

TOTAL CREDITS


TOTAL DEBITS

Savings Account -$

ENDING BALANCE Savings Account 3,454.26$



YTD Interest: 5.00$

Page 11

CASH BALANCE

Section 8 Family Self-Sufficiency Escrow Fund

MAY 2014

BEGINNING BALANCE Money Market Account 8,235.40$

TOTAL CREDITS

Deposits 1.74$

TOTAL DEBITS

Money Market Account -$

ENDING BALANCEMoney Market Account 8,237.14$

Current Interest Rate 0.25%


YTD Interest: 7.63$

Page 13

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New Business A. ScheduleSpecialMeetingtoawardEnergyServicesCompany(ESCo)contract

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