Intelligent Mail 201: What You Need to Know About Full-Service

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Speaking Today

Kim Mauch Postal Product Specialist

Agenda

• Intelligent Mail 101 Recap

• Introducing Full-Service

• What You Get/What Is Required

• Creating the Barcodes

• Electronic Documentation Options

• Getting Certified

• Deadline 2014: Suggested Timeline

Intelligent Mail 101 Recap

• USPS® retired POSTNET January 28, 2013

• Basic Intelligent Mail barcodes satisfy new automation requirements

• Most of the new data can be generated with your software

• Request a free Mailer ID at: http://gateway.usps.com

• Test your barcodes with your MDA/BMEU

Introducing Full-Service • Full-Service is the completion of the USPS

Intelligent Mail strategy

• Allows USPS to uniquely track mailings, containers and pieces throughout the mail stream

• Requires additional mailer/preparer work

• USPS intends to make Full-Service a requirement for automation discounts in January 2014

What USPS Gets

• Complete insight into the mail

• Pre-notification of mail entry

• Piece and container identification

• Information to streamline mail processing

• Information to report service performance

What Mailers Get

• Mail piece tracing data (available with Basic IMb™)

• ACS (address change) data

• Container (tray and pallet) tracing data

• Optimized mail delivery

• Additional discounts: – $1/1000 pieces for Standard Mail and Periodicals

– $3/1000 pieces for First-Class Mail

– Continued automation rates in 2014?

What is Required?

• Unique mail piece barcodes (IMb)

• Unique tray and pallet barcodes

• Submit postal paperwork electronically

• Schedule mail drops using FAST®, CSAs, etc

Intelligent Mail

barcode Intelligent Mail tray barcode Intelligent Mail

container barcode

SCF SAN FRANCISCO CA940

STD FLTS SCF BC/NBCXYZ CORPORATIONINTERNATIONAL FALLS, MN

(Mailer Area)

Creating the Full-Service IMb

• Full-Service IMb = Basic IMb + unique sequence numbers

• Sequence numbers must stay unique across all your mailings for 45 days

• Many software products will keep track of this for you

Creating the IMtb (Tray Barcode)

• Most presort programs generate the IMtb

• New barcode contains 24 digits of data

• IMtb must be unique for 45 days

• Used for both trays and sacks, and is 2” tall

Creating the IMcb (Pallet Barcode) • Most presort programs that support pallets also

produce the pallet (container) barcode placard

• Two sizes available: 8.5x11” and 4x7”

• IMcb must be unique for 45 days

• Only required if you submit your trays or sacks on larger containers (pallets, APCs, rolling stock, etc)

What is Electronic Documentation?

• Computer-consumable version of your existing postal paperwork:

– Postage Statement

– Qualification Report

– Other documentation

• Uploaded/entered directly into PostalOne!®

• Replaces your printed paperwork

How Does It Work?

• Three eDoc types:

– Postal Wizard

– Mail.dat

– Mail.XML

• Upload information to PostalOne!

• USPS assigns a Job ID

• Bring Job ID with your mail for entry

eDoc Option: Postal Wizard

• Enter Postage Statement information into the PostalOne! website

• Available for Full-Service mailings under 10,000

• Only simple mailings can be entered

• Manual process

eDoc Option: Mail.dat

• Mailing database created by most software

• Contains all the information about your mailing – except the addresses

• Established industry standard

• Ideal for most mailings

eDoc Option: Mail.XML

• Mail communication tool available from advanced software packages

• Sends only the required mailing information directly to USPS

• New industry standard

• Ideal for most mailings

Mailer USPS

Getting Certified

• Mail.dat and Mail.XML users must go through TEM processing

– Traditional TEM certification can take weeks

– USPS offers a streamlined process to TEM-certified software users

• Work with your USPS contacts for best results

Deadline 2014 : Suggested Timeline

• Jan 27: start using Basic Intelligent Mail barcodes

• Today: start using IMtb and IMcb barcodes

• This month: select your eDoc method

• May: test your eDoc submissions

• June: identify remaining work

• July 2013: start sending Full-Service mailings

Resources

• Using IMb in Satori Software® products http://www.satorisoftware.com/learn/intelligent-mail.aspx

• Intelligent Mail specifications https://ribbs.usps.gov/

• Get a Mailer ID https://gateway.usps.com/

• USPS Encoder/Decoder https://ribbs.usps.gov/index.cfm?page=encodertool

Summary

• Full-Service takes Intelligent Mail to the next level

• Full-Service is required January 2014

• Most of the tools you need are already in your software

• Full-Service requires extra planning

Q&A

Upcoming Webinar May 1 at 9:00 AM Pacific Time

Are You Ready to Pass TEM Testing?

• Enter your questions in the box to the right

• For more information, contact

Satori Support 800-357-3020 support@satorisoftware.com

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