Integrating Microsoft Project with Other Programs
description
Transcript of Integrating Microsoft Project with Other Programs
Integrating Microsoft Integrating Microsoft Project with Other Project with Other
ProgramsProgramsLesson 10
Skills MatrixSkills Matrix
Skills Matrix Skill
Use a GIF image to display project information
Use a GIF image to display project information
Copy and paste with Microsoft Project
Copy an image from Project and paste it into another document
Use other file formats in Microsoft Project
Use a different file format in Microsoft Project
Software OrientationSoftware Orientation
Enables you to convert the image for
screen, printer, or to a GIF file
Enables you to copy all of the rows on the
screen or just selected rows
Enables you to copy the image
as shown onscreen or for a specific date
range
Specifies the location of the
GIF file
Microsoft Project’s Copy Picture Dialog Box
Use a GIF Image to Display InformationUse a GIF Image to Display Information
Click ProjectClick Project
Point to Filtered for: All TasksPoint to Filtered for: All Tasks
Click Summary TasksClick Summary Tasks
Use a GIF Image to Display Project Information
Use a GIF Image to Display InformationUse a GIF Image to Display Information
Click ZoomClick Zoom
Click ViewClick View
Click Entire ProjectClick Entire Project
Click OKClick OK
Use a GIF Image to Display Project Information (cont.)
Use a GIF Image to Display InformationUse a GIF Image to Display Information
Tasks are collapsed to
show summary tasks
Entire project is visible in the
active window
Use a GIF Image to Display Project Information (cont.)
Use a GIF Image to Display InformationUse a GIF Image to Display Information
Under the Render image label, Click TO GIF image fileUnder the Render image label, Click TO GIF image file
Click the Copy Picture buttonClick the Copy Picture button
Use a GIF Image to Display Project Information (cont.)
Use a GIF Image to Display InformationUse a GIF Image to Display Information
To GIF image file option selected
Project suggests that you save the file in the same location as the practice
file and with the same name, except with
a .gif extension
Use a GIF Image to Display Project Information (cont.)
Use a GIF Image to Display InformationUse a GIF Image to Display Information
Click ViewClick View
Click OKClick OK
Click ToolbarsClick Toolbars
Click WebClick Web
Use a GIF Image to Display Project Information (cont.)
Use a GIF Image to Display InformationUse a GIF Image to Display Information
Click Open HyperlinkClick Open Hyperlink
Click Go on the Web toolbarClick Go on the Web toolbar
Click BrowseClick Browse
Use a GIF Image to Display Project Information (cont.)
Use a GIF Image to Display InformationUse a GIF Image to Display Information
Locate and select the Don Funk Music Video 10 GIF image that you saved earlier
Locate and select the Don Funk Music Video 10 GIF image that you saved earlier
Select GIF Files from the Files of Type boxSelect GIF Files from the Files of Type box
Click OpenClick Open
Click OK in the Open Internet Address dialog boxClick OK in the Open Internet Address dialog box
Use a GIF Image to Display Project Information (cont.)
Use a GIF Image to Display InformationUse a GIF Image to Display Information
The Gantt Chart view is saved as a GIF file, which you can view in a browser or graphics editing program
Use a GIF Image to Display Project Information (cont.)
Use a GIF Image to Display InformationUse a GIF Image to Display Information
If the view does not return to Microsoft Project, select Don Funk Music Video 10 from your Taskbar
If the view does not return to Microsoft Project, select Don Funk Music Video 10 from your Taskbar
Close the program you used to display the GIF fileClose the program you used to display the GIF file
Use a GIF Image to Display Project Information (cont.)
Use a GIF Image to Display InformationUse a GIF Image to Display Information
Project supports the standard copy and paste functionality of most Microsoft Windows programs
Project also has an additional feature called Copy Picture
Copy Picture enables you to take a snapshot of a view
Use a GIF Image to Display Project Information (cont.)
Use a GIF Image to Display InformationUse a GIF Image to Display Information
You have several options with Copy Picture
You can copy the entire view that is visible on the screen
You can copy just selected rows of tables
You can copy a range of time that you specify or show on the screen
Use a GIF Image to Display Project Information (cont.)
Use a GIF Image to Display InformationUse a GIF Image to Display Information
With any of these options
You can copy onto the windows clipboard
You can save the image to a GIF file
Use a GIF Image to Display Project Information (cont.)
Copying and Pasting with ProjectCopying and Pasting with Project
Make sure your screen shows project summary tasks zoomed to show the entire project
Make sure your screen shows project summary tasks zoomed to show the entire project
Click Copy PictureClick Copy Picture
Under the Render image label, select For screenUnder the Render image label, select For screen
Click OKClick OK
Copy an Image from Project and Paste It into Another Document
Copying and Pasting with ProjectCopying and Pasting with Project
Start Microsoft Word or WordPadStart Microsoft Word or WordPad
Open the Letter to Agent document from your Lesson 10 folderOpen the Letter to Agent document from your Lesson 10 folder
Highlight the phrase “(Insert summary Gantt Chart here)”Highlight the phrase “(Insert summary Gantt Chart here)”
Click Paste in Word or WordPadClick Paste in Word or WordPad
Copy an Image and Paste It into Another Document (cont.)
Copying and Pasting with ProjectCopying and Pasting with Project
Letter to Agent document containing snapshot of Gantt Chart view
Snapshot of Gantt Chart was inserted
here
Copy an Image and Paste It into Another Document (cont.)
Copying and Pasting with ProjectCopying and Pasting with Project
You can copy and paste data to and from Project using the various commands in Project
Copy
Copy Picture
Copy Cell
Paste
Paste Special
Copy an Image and Paste It into Another Document (cont.)
Copying and Pasting with ProjectCopying and Pasting with Project
When you copy data from Project, you have two options
Copy text from a table and paste it as text into the destination program. You can edit data in the destination program.
Copy a graphic image of a view from Project and paste it as a graphic image in the destination program. The image can only be edited with a graphics editing program.
Copy an Image and Paste It into Another Document (cont.)
Copying and Pasting with ProjectCopying and Pasting with Project
When you paste data into Project, you have two options
You can paste text into a table in Project
You can paste a graphic image and/or OLE object from another program
Copy an Image and Paste It into Another Document (cont.)
Copying and Pasting with ProjectCopying and Pasting with Project
The graphic image or OLE object from another program can be pasted
Into a graphical portion of a Gantt chart view
Into a task, resource, or assignment note
To a form view
To a header, footer, or legend of a view report
Copy an Image and Paste It into Another Document (cont.)
Copying and Pasting with ProjectCopying and Pasting with Project
When pasting text as multiple columns
Make sure the order of the information in the source program matches the order of columns in the Project table
Make sure the columns in the source program support the same type of data as do the columns in Project
Copy an Image and Paste It into Another Document (cont.)
Using Other File Formats in ProjectUsing Other File Formats in Project
Project 2007 has a security setting that may prevent you from opening legacy or non-default file formats
If you see a dialog box with a warning message when you try to open a file, you may need to change your settings
Use a Different File Format in Microsoft Project
Using Other File Formats in ProjectUsing Other File Formats in Project
On the menu bar, click Tools Options
Click the Security tab
Under Legacy Formats, select Prompt when loading files with legacy or non-default file format
Use a Different File Format in Microsoft Project (cont.)
Using Other File Formats in ProjectUsing Other File Formats in Project
Click OpenClick Open
Click FileClick File
In the Files of type box, select Microsoft Excel WorkbooksIn the Files of type box, select Microsoft Excel Workbooks
Locate the folder where the Sample Task List workbook file is savedLocate the folder where the Sample Task List workbook file is saved
Use a Different File Format in Microsoft Project (cont.)
Click NextClick Next
Select New mapSelect New map
Using Other File Formats in ProjectUsing Other File Formats in Project
Click NextClick Next
Double-click the Sample Task List fileDouble-click the Sample Task List file
The Import Wizard appears
Use a Different File Format in Microsoft Project (cont.)
Select TasksSelect Tasks
Click NextClick Next
Using Other File Formats in ProjectUsing Other File Formats in Project
Select As a new projectSelect As a new project
Select Import includes headersSelect Import includes headers
Use a Different File Format in Microsoft Project (cont.)
Select Task List from the Source worksheet name list
Select Task List from the Source worksheet name list
Click NextClick Next
Using Other File Formats in ProjectUsing Other File Formats in Project
Use a Different File Format in Microsoft Project (cont.)
Using Other File Formats in ProjectUsing Other File Formats in Project
Select the worksheet name from the source file here Use this
section to specify how you want to
map the fields
Preview area shows how data from
another file format will be
mapped to Project
Use a Different File Format in Microsoft Project (cont.)
Click FinishClick Finish
Using Other File Formats in ProjectUsing Other File Formats in Project
Click NextClick Next
Use a Different File Format in Microsoft Project (cont.)
Using Other File Formats in ProjectUsing Other File Formats in Project
Click YesClick Yes
Use a Different File Format in Microsoft Project (cont.)
Using Other File Formats in ProjectUsing Other File Formats in Project
After data is imported, it appears as an
unlinked sequence of tasks, ready to be
edited
Use a Different File Format in Microsoft Project (cont.)
Using Other File Formats in ProjectUsing Other File Formats in Project
Project uses export maps when saving data to other file formats
Export map — Specifies the exact data to export and how to structure it
Use a Different File Format in Microsoft Project (cont.)
Using Other File Formats in ProjectUsing Other File Formats in Project
Project uses import maps when opening data from another file format
Import map — Specifies the exact data to import and how to structure it
Use a Different File Format in Microsoft Project (cont.)
Using Other File Formats in ProjectUsing Other File Formats in Project
The same maps are used for both opening and saving data, so they are often referred to as import/export maps or data maps
Data maps — Allow you to specify how you want individual fields in the source program’s file to correspond to individual fields in the destination program
Data maps can be used over and over
Use a Different File Format in Microsoft Project (cont.)
SummarySummary
Use a GIF image to display project information
Copy and paste with Microsoft Project
Use other file formats in Microsoft Project
You Learned How to