Integrated Land and Resource Registry - British Columbia · The Integrated Land and Resource...
Transcript of Integrated Land and Resource Registry - British Columbia · The Integrated Land and Resource...
Integrated Land
and Resource Registry
ILRR Training Manual v 73 Updated 2012
Notice to Reader
This guide is provided by the Ministry of Forests Lands and Natural Resource Operations The information contained in this guide is provided ldquoas isrdquo without warranty of any kind whether express or implied
All Rights Reserved This material is owned by the Government of British Columbia and protected by copyright law
Questions or Concerns For more information please contact the ILRR Help Desk at
E-mail NRSApplicationsgovbcca
Tel (In Victoria) 250-952-6801
(Elsewhere in BC) 1-866-952-6801
Table of Contents 1 ILRR Overview 1
11 The ILRR - A Business Solution 1 12 About the ILRR 2
121 Business Specific Guides 2 2 Getting Support and Training 3
21 Natural Resource Sector Business Service Desk 3 211 Standard Contact Information 3 212 Internal Government Clients 3
22 User Training Guides 3 23 ILRR Frequently Asked Questions 4 24 ILRR User References 4 25 Getting Help in the ILRR 4
3 Security Access 5 31 Pop-Up Blockers 5 32 Security Access Groups and Access Levels 5
4 ILRR Main Menu 6
5 Map Inquiry 8 51 Map Inquiry Size Restrictions 9 52 Creating an Area of Interest (AOI) 9
521 Drawing an AOI 9 522 Pick an Existing Polygon for AOI 9
53 Defining Spatial Relationships 10 54 Defining the Display Options 10 55 Customizing the ILRR Map Viewer 12 56 Printing a Map 13 57 Uploading a Shapefile 13 58 Zoom to Uploaded Shapefile 15
6 Summary Report 16 61 Detailed Report 17 62 Map Viewer 18 63 Create Status Report 19 64 Create Overlay Report 19 65 Display Conflicting Interests 20 66 GATOR 22
7 Query Interest Record 24
8 Survey Parcel Search 25
9 Custom Status Query 26 91 Interest Type 28 92 Interest Agency 28 93 Location 29
931 Grid Search 30 932 Legal Description Search 31
94 Term or Other Dates 36 95 Interest Holder 37
951 Search Results 37 96 Interest Status 39 97 Interest Size 39 98 Custom Query Validation Rules (See Appendix B) 40 99 Saving a Query 41
10 My Queries and Notifications 42 101 Viewing Query Details 42 102 Copying a Query 43 103 Modifying a Query 43 104 Deleting a Query 43 105 Creating a Notification 44 106 Cancelling a Notification 45 107 Receiving a Notification 45
11 Business Report 47 111 Mineral Titles ndash Land Owner Notification 48
1111 Determining Ownership of a Parcel 50 12 Appendix A ndash Map Inquiry and Map Viewer Symbology 51
13 Appendix B 52
14 Appendix C 54
15 Appendix D 55
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1 ILRR Overview The Vision for the Integrated Land and Resource Registry Project is to create
ldquoa spatially enabled efficient and accessible electronic register of all legal interests in Crown and private land and resources which serves the business needs of a diversity of users and clientsrdquo
The challenge in British Columbia is to effectively manage 95 million hectares (235 million acres) of land and water on behalf of all British Columbians There are numerous information systems managed by dozens of agencies with difficult access to information and limited information sharing There is duplicate data entry numerous versions of data created by individual agencies to meet their own needs and there is no spatial information for the location of private land
11 The ILRR - A Business Solution The ILRR creates a web accessible single register of rights and interests on Crown land plus information on private land cadastral survey fabric administrative boundaries
Crown Grants
BC Assessment
Statusers Researchers
Planners
ALTOS
Corporate Online Site
Registry
FTA
INCOSADA
MapView
NRCan
RAAD
PAR
BCGNIS
Tantalis RAT
Online Cadastre
GATOR
CAT
GeoBC WebSite iMapBC
GOAT
ARIS
MTO
MapPlace
MINFILE
MLTS
Mineral Titles WebSite
MiDA
Tenure Docs
Land
Forests
Mines
Parks 1 st Nations
Arch
Other
MAPS
BC OnLine
Land Use Applications
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grids and base maps There are over 260 interests on land from 19 partner agencies across four ministries The ILRR became the legal register of Crown land rights and interests on June 19 2007 This is due in part to the partnerships created leading to improved data quality The ILRR was created through consultation with users like you ILRR staff continues to listen to the business needs of users and the ILRR evolves as a result
12 About the ILRR The Integrated Land and Resource Registry (ILRR) is a spatially enabled comprehensive register of legal interests rights designations and administrative boundaries on Crown land It also has information on land and resource restrictions and reservations (ie Parks) and locations of private land where data is available This service provides
bull Web based single legal register of rights and interests on Crown land
bull Information on private land and related land use and base map information Caution Pop-up blockers should be turned off when using the ILRR as many functions open in new browser windows
Users can find information on the ILRR at the ILRR homepage httpgeobcgovbccailrrilrr_refhtml
121 Business Specific Guides
The following reference guides provide topical information about the following specific business areas
bull Forest Data Reference Guide
bull Land Act Data Reference Guide
bull Mineral Placer and Coal Reference Guide
bull Ministry of Environment Reference Guide
bull Petroleum Natural Gas and Geothermal Reference Guide
bull Survey Parcel Fabric Information Guide
These guides can found at httpgeobcgovbccailrrilrr_refhtml under the Reference Material section
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2 Getting Support and Training There are many resources available to users to provide assistance when using the ILRR
21 Natural Resource Sector Business Service Desk To better serve our clients the Service Desk provides a single point of contact for GeoBC applications and services including but not limited to the ILRR Experienced Client Support staff are available to respond to questions either by phone or email
211 Standard Contact Information
Hours of Operation 800 am to 430 pm (PST) Monday to Friday Please leave a voice message if you are calling after hours Phone (within Victoria) (250) 952-6801 Toll Free (within BC) 1-866-952-6801 E-Mail NRSApplicationsgovbcca
212 Internal Government Clients
These links are available through the GeoBC INTRAnet (idir account required) only Should you wish to open an online Service request please logon to NRSApplicationsgovbcca using your IDIR id and adding BCGOV after your name (ie your IDIR IDBCGOV) or you can email the Service Desk at NRSApplicationsgovbcca
Forms are available through the Service Desk online Service Catalogue at nrsenquiriesgovbcca or hard copy forms are available at the listing of forms
22 User Training Guides The following reference guides provide information on how to use the ILRR and include
bull ILRR Overview Presentation
bull ILRR Fact Sheet
bull Saving and Sharing ILRR Information
bull ILRR Quick Reference Guide
bull Map Viewer Quick Reference Guide
bull Conflicting Interests Quick Reference Guide
bull User Guide for ILRR Conflicting Interests
bull Glossary and Definitions -provides a description of the terms and acronyms used in the ILRR
bull Registered ILRR Interests - an alphabetical listing of all current interested registered in the ILRR
These guides can found at httpgeobcgovbccailrrilrr_refhtml under the Reference Material section
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23 ILRR Frequently Asked Questions The ILRR webpage includes a list of Frequently Asked Questions (FAQ) that can be found here httpgeobcgovbccailrrilrr_faqhtml
24 ILRR User References These user guides provide information on data currency and ILRR functionality limitations such as query limits caused by software constraints (ie map viewer software restricts the maximum query size to 100000 hectares) User Guides can be accessed here httpgeobcgovbccailrrilrr_guideshtml The content in these user guides include
bull Guide 1 Data Currency and Quality
bull Guide 2 Map Viewer Functionality
bull Guide 3 Systems Functionality
25 Getting Help in the ILRR In each ILRR window the user can select the button to open the ILRR web help (shown below) to get help for the specified screen
The figure above is an example of the context based help available when using the ILRR application
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3 Security Access
31 Pop-Up Blockers Pop-up blockers should be turned off when using the ILRR as many functions open in new browser windows
Users can turn off the Pop-up Blocker at the bottom of the screen by clicking the Pop-up
Blocker Icon and selecting Turn Off Pop-up Blocker
32 Security Access Groups and Access Levels Security in the ILRR is broken down into User Access Groups and Access Levels User Access Groups Basic BCeID (Guest) user
bull Limited to only the Map Inquiry bull Web Basic Training bull No reporting
Business BCeID user bull Will not display Interest Holder contact information if the Interest Holder type is
lsquoIndividualrsquo
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IDIR user (Government user)
bull No limitations Security is based on
bull Interest type ndash Archaeology information is restricted ndash all users must apply for access to view this information using the Change to Access Form (noted at the bottom of the page)
bull Interest status ndash Most information as requested and Petroleum restricted bull User access group
There are four different security access levels for Business BCeID and IDIR users
bull Full ndash Can see all shapes and attributes for restricted data bull Existence ndash Can see partial shapes and attributes for restricted data bull Notice ndash Receive notice that an interest exists but are given no details about the
interest bull None - User may not access any of the recordrsquos attributes The record does not
appear on any reports accessed by the user Full Access User is able to access all attributes of the interest record (Geometry Agency Type and Content) except where attribute restrictions exist from interest granting agency or legislation Existence User is able to view the Interestrsquos Geometry Issuing Agency Responsible Agency Business Identifier Interest Status and Interest Type but may NOT access other record attributes (such as information found in the detailed report) Notice User receives a notification that a specific Interest Granting Agency may have an interest that matches the userrsquos query parameters and provides Interest Granting Agency contact information The user may not access any additional attributes of the record (canrsquot see summary or detailed report)
Your access can be changed by using the Change to Access Form found at httpgeobcgovbccailrrfilesdocumentationILRR_Change_to_User_Acce
ss_FormpdfThis form can facilitate access to layers that are restricted by default for example Petroleum and Archaeology Sites
4 ILRR Main Menu The ILRR Main Menu is the starting point for users when searching for legal interests rights designations and administrative boundaries on Crown land in the Province of British Columbia From the ILRR Main Menu users can select one of the options
bull Map Inquiry
bull Query Interest Record
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bull Survey Parcel Search
bull Custom Status
bull My Queries and Notifications
bull Business Records
When working in the ILRR application the left side of the page always displays your ILRR menu functions These options allow the user to jump to the different functions of accessing ILRR information or allow the user to return to the ILRR Main Menu
Throughout the users ILRR session the user can jump to any main menu function by selecting the function on the ILRR sidebar
ILRR Main Menu
ILRR Sidebar
ILRR Help
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5 Map Inquiry The Map Inquiry function utilizes the Map Viewer to determine existing rights and interests for a specific location It will also show you visually if there are any pending interests or restrictions
bull The Map Viewer is an interactive mapping tool that allows
ndash The viewing and selection of an area of interest (for Business BCeID and Government IDIR users)
ndash The display of resource information of interest on a base map of the selected area
ndash The querying of the resource information using the Identify tool
ndash The printing and storing of the map and e-mailing of it to others
bull The area of interest cannot exceed 100000 hectares (1000 sq km) unless the user is using the Custom Status option to further refine the results
The Compass Help System is available by clicking the tool within your ILRR Map Viewer The Compass Help System will display
Descriptions and Help with Tabs and Tools currently displayed in your ILRR Map Viewer
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51 Map Inquiry Size Restrictions If you are trying to run a report on an area of interest greater than 100000 hectares (greater than 1000 sq km) you will receive an error message You will need to reduce your Area of Interest (AOI) size in Map Viewer or run the report using the Custom Status Query from the ILRR Main Menu and set your query parameters there Be sure to review the Query Validation Criteria and the Parameter Validation Criteria found in Appendix B- Query Validation Criteria Today in order to successfully run your query
52 Creating an Area of Interest (AOI) An AOI is used to define an area that will be used as a spatial reference for the query
Only Business BCeID and Government IDIR users may use the T tool to define an AOI for a query
There are two methods for creating an AOI in the ILRR Map Viewer
1 Draw an AOI
2 Pick an Existing Polygon for AOI (includes uploaded shapefiles)
521 Drawing an AOI
To Draw an AOI use the following method
1 Click the Draw AOI tool
2 Click to add each vertex for the AOI polygon
3 When complete click OK in the Add AOI Polygon window
4 Click the button to submit the drawn boundary
If you click the button before clicking OK in the AOI Polygon window you will be dropped from your current Map
Viewer session without the AOI location parameter having been set You will have to start over to establish your AOI location
522 Pick an Existing Polygon for AOI
To Pick an Existing Polygon for AOI use the following method
1 Click the Pick an Existing Polygon for AOI tool
2 Click on the polygon you wish to use from the map window
3 In the AOI Select Polygon from layer window select the layer you wish to use from the pick list and click OK
4 Click the button to submit the drawn boundary
If you want to select features from a layer not visible on the map the user will need to first make the layer visible in the Layers tab
If the user wants to delete a drawn or selected AOI the user can
click the Erase AOI tool and click on the feature to be deleted
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(or click and drag a box around several AOI features)
53 Defining Spatial Relationships Defining a spatial relationship and a buffer helps to identify other interest records that may intersect adjoin or be contained by your selected AOI
bull Intersect is when two or more interest records geometry overlap each other
bull Adjoin is when the geometry of the interest record does not intersect with but is immediately next to the geometry parameter
bull Contains is when interests are completely contained within the boundaries of the defined interest record geometry of your specified location
bull The Buffer defines how wide (in meters) an additional area will be that surrounds the area that you define and is included in your query area
bull The default Buffer value is 0 and can not to exceed 10000
54 Defining the Display Options Defining the Display Options screen is used to define your report output criteria
bull The user can set the order that the results are sorted by selecting any of the options
bull Set what file identifiers are displayed for the results
bull A Report Description can be entered to display on all Screen (only when printing the report) File and Batch reports (excluding CSV file format)
bull Set the Output Format to Screen File or Batch
ndash Screen Reports
Output is your computer monitor
Summary or Detail reports available
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Reports are restricted to a maximum of 199 records
ndash File Reports
Output is as a document (available in CSV PDF or RTF formats)
Summary Reports (see Summary Reports) or Detail Report (see Detail Reports) are available
Reports results are restricted to a maximum of 199 records
ndash Batch Reports
Output can be displayed as a document accessed by an emailed link (available in CSV PDF or RTF formats)
Summary Report or Detail Reports are available
Reports are restricted to a maximum of 1999 records
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55 Customizing the ILRR Map Viewer The ILRR map viewer can be customized to create a specific ldquoviewrdquo that the user can create save or print an ILRR map
bull In the ILRR Map Viewer users can zoom to an area of interest using the
navigation tools Zoom In Zoom Out Pan or Zoom Previous
bull Make the desired layers visible by putting a check to the left of each layer in the
tab and click the tab
ndash Most of the layers are only visible at a scale less than 300000 Rolling over the sign to the left of the layer name will confirm what scale the layer is visible at
bull Many layer symbologies can be customized in the tab by clicking the
Change Symbols tool to the right of the layer
ndash You can change the layer symbology and label symbolize by attribute or restore the default symbology
bull View the Map Legend Settings by clicking the tab and then clicking Settings Users can check all layers that you want to display in the legend
bull Click the Save Session to Client tool Click Save session now and then click Save Navigate to the appropriate folder where you wish to save your session
The saved session can be opened at a later date to return to the same location with the same settings (layers AOIs markups etc)
To open a saved session in the Map Viewer click the Open Session tool Click Browse then navigate to the folder where the
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saved session is stored Select the file and click OK Click Open Session
For more information on Customizing the ILRR Viewer refer to the Map Viewer Quick Reference Guide
56 Printing a Map
Use the Print to PDF tool to create a PDF map that you can either print or save to a file To Print to PDF
1 Zoom to the extent on the map you wish to print using the navigational tools
2 Optionally add any markup to the map that may be relevant to your image
3 Click the Print PDF tool In the Information Panel a list of options will be displayed
4 Select the Template from the drop-down menu
5 Select the Scale from the second drop-down menu
6 Enter a Title for the map in the textbox
7 Optionally add any notes that you wish to be included on the map
8 Click OK It may take a few minutes for the map to load
9 Click the [ open map ] link to open your PDF map
10 Here you can either save the PDF or print the PDF
57 Uploading a Shapefile
Use the Upload Shapefile tool to use shapefiles created in other mapping programs as a layer in the ILRR Map Viewer
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Uploaded Shapefiles must have a BC Albers Projection to be imported into the ILRR Map Viewer The parameters are as
follows
- Central meridian 1260000 West longitude
- First Standard Parallel 500000 North latitude
- Second Standard Parallel 583000 North latitude
- Latitude of projection origin 450000 North latitude
- False northing 00
- False easting 10000000 (one million meters) To upload a shapefile
1 Click the Upload Shapefile tool
2 Under Shapefile Attribute File (dbf) click Browse Navigate to the folder where the shapefile dbf file is stored select the file and click OK
3 Under Shapefile Spatial File (shp) click Browse Navigate to the folder where the shapefile shp file is stored select the file and click OK
4 Enter a name for the layer which will be displayed in the layer list
5 Select the symbol colour from the drop-down menu
6 Choose the position where your shapefile will be displayed in the layer list
7 Click OK to upload the shapefile as a layer
Step 2
Step 1
Step 3
Step 4
Step 5
Step 6
Step 7
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Users are required to navigate and zoom to your uploaded layers location using either the standard navigation tools or using the Zoom to Uploaded
Shapefile tool (described in the next section)The shapefile will be the colour that you selected (default is red)
58 Zoom to Uploaded Shapefile The easiest method of navigating to an uploaded shapefile is to use the Zoom to
Uploaded Shapefile tool This tool allows the user to select a shapefile that has been uploaded and then be zoomed to the spatial extent of the shapefile in the Map Viewer To use the Zoom to Uploaded Shapefile tool
1 Upload a shapefile using the Upload Shapefile tool (see previous section)
2 Click the Zoom to Uploaded Shapefile tool
3 In the Map Viewer sidebar choose the uploaded shapefile name from the Layer Name pick list Click OK
Only uploaded shapefiles will be displayed in the Layer Name pick list Other layers can not be zoomed to using this function If no shapefile has
been uploaded the Layer Name pick list will be empty
4 The map will zoom to the extent of the uploaded shapefile
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6 Summary Report The power of the ILRR is its ability to provide the user with a variety of reports The summary report screen displays a high level summary of interest records that result from the query that was created (through Map Inquiry Query Interest Record Survey Parcel Search or Custom Status) The records displayed here are reflective of the display options selected and the data access level your user ID is allowed
bull Summary Report is restricted to a maximum of 199 interest records for a screen or file return or 1999 for a batch return
bull The ILRR Interest Identifier hyperlink will navigate to the Detail Report for that record
bull The Create Status Report and the Create Overlay Report can be performed on a selected ILRR Interest Identifier
bull Selected ILRR Interest Identifier(s) can be displayed with the Map Viewer if there is spatial information available by checking the select box for the record and clicking the button
bull Selected ILRR Interest Identifier(s) can be displayed as a Conflicting Interest with the user created AOI to determine the amount of overlap between the features by
clicking the tool
bull Large interests are identified with the display of the icon The map viewer scale at the bottom of the Map Viewer must be set to 1300000 to view a large interest The complete interest will not be displayed
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Interests that do not have associated spatial data cannot be viewed in Map Viewer or selected to create a status report
The default screen includes ILRR Interest Identifier Issuing Agency Business Identifier Status Type and Responsible Agency These columns can be sorted the user can also create a status report of a record (query the interests that intersect this particular record) view the spatial extent for the record or look at a Detailed Report for a record
There are certain records where the details may be restricted these are shown with a yellow background limited information and no access to the detailed report or spatial information is provided unless appropriate authorization levels are assigned to the user Some sensitive data does not get included such as reserves and requested including petroleum sites Business BCeID and IDIR users can request a higher level of security to view these reports by completing a Change User Access Form Forms are available from the GeoBC Service Desk at httpgeobcgovbccailrrfilesdocumentationILRR_Change_to_User_Access_Formpdf
61 Detailed Report The Detailed Report shows more information about a particular record including Interest Holder Location Area Dates and related Business Keys It is accessed when an Interest is selected by clicking the hyperlink in the Summary Report
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From the Detailed Report screen users can
bull View the spatial record in Map Viewer if spatial data is available
bull Create a Status Report using the current record as the AOI
bull Create an Overlay Report using the current record as the AOI
bull Access GATOR (GATOR subscription required for non-government users)
62 Map Viewer From the Detailed Report or Summary Report screen choose the Map Viewer link to display your results
bull The map zooms to the extent that allows viewing of your selected feature
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For large interests you may not be able to see the extent of the feature as the size of the feature extends beyond the layer visible
scale and will be used to zoom in and pan to see the interest area coverage
63 Create Status Report From the Detailed Report or Summary Report users can create a status report for a particular interest to determine what effect if any other interests have on your selected interest
bull This function will act as if you selected the feature as an AOI in the Map Inquiry function Once selected you will be prompted to define a spatial relationship and a buffer and then to set the Display Options
64 Create Overlay Report Using a selected interest the ILRR Overlay Report allows the user from the Detailed Report or Summary Report to search through the layers of the spatial data available from LRDW and report information about the feature records that spatially overlap with the selected interest
Selected Feature (shown in yellow)
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bull The user can select as many SOE layers as desired that will be searched to see if they overlap the area of the selected interest
bull The Overlay Report will list the Report Details (Name Date Shape name and buffer size) the intersecting features sorted by layer the Layers Queried Successfully and the Overlay Disclaimer
65 Display Conflicting Interests From the Summary Report users can create a Conflicting Interests Report for a particular interest to determine what effect if any the Area of Interest (AOI) the user has defined overlaps a selected interest
The conflicting interest function will only work with the screen output format This means you are limited to less than 199 registered interests in your status query report
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If there is no box and it says lsquono spatialrsquo you will not be able to utilize the conflicting interest display with that selected interest
Once the Conflicting Interests option is selected the conflicting interests will be displayed in the Map Viewer In the map display you can determine the degree of intersection between the AOI and the selected interest
bull The Map Viewer will show the user defined Area of Interest (AOI) as red where it does not intersect with the selected interest and the selected interest area as yellow
bull Where the user defined Area of Interest (AOI) and the area of the selected interest do intersect is displayed in orange
Example 1 In the example below the AOI and the selected interest partially overlap The Area of Interest is shown in red and the selected interest is shown in yellow Where the AOI and the selected interest overlap is shown as orange
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Example 2 In the example below the AOI and the selected interest do not overlap therefore there is no orange area This is possible when using an AOI buffer and the interest falls within the buffer of the AOI or if the lsquoadjoinrsquo function is selected as the spatial relationship for the status query instead of intersect
66 GATOR Users with access to GATOR can click the GATOR link for information on the selected record GATOR is an acronym for Government AccessTool for On-line Retrieval It is an easy to use tool that allows registered users access to the Internet to interactively
Selected Interest
Area of Interest (AOI)
Selected Interest
Area of Interest (AOI)
Overlap
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view extract and print information from the Crown Land Registry For more information click the link that interests you
If the user sees GATOR Main links that will take the user to the Tantalis GATOR homepage
More information on GATOR can be found on the What is Tantalis GATOR webpage
Information on how to use GATOR can be found on the Tantalis GATOR Quickguide webpage
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7 Query Interest Record The Query Interest Record allows you to locate a specific interest record using non-spatial attribute data like the ILRR Identifier the Agency Record Identifier (or business key) including unique business identifier or business key for an interest
The results of a successful query of an interest record will provide a report (summary and detailed) on your specific record and allow you to view the spatial extent You could then also run a status to determine what other rights and interests intersect with or overlap your record The information can be used to support decisions on the best use of the land identify potential land use conflicts and constraints support the referral process determine whether rights can be issued and identify where restrictions are needed
A unique identifier is assigned to the interest record by the issuing agencys operational database If you choose to search by this parameter you will follow these steps
bull Search by Agency Record Identifier
bull Select the Interest Group radio button
bull Select the Agency Record Identifier radio button and enter the record identifier value
bull Data entered is case sensitive A unique number is assigned to the record when the record is added to the ILRR database If you choose to search by this parameter enter the ILRR Interest Identifier in the appropriate space ldquoILRR Interest Identifierrdquo
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Above are the two options in the Query Interest Record The image on the left uses the Agency Record value search (for the Disposition Transaction SID in the image) The image on the left uses the ILRR Interest Identifier value Both of these values will return the same record
8 Survey Parcel Search The ILRR provide users the opportunity to do a quick search by survey parcel using PID PIN Title Number or legal description
Any part of a legal description can be entered into the search screen depending on the accuracy of the input you will receive an equally accurate output
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The Plan number of a legal description can be entered into the Defining Document section of the Survey Parcel Search window
The output from a survey parcel search will provide the user with immediate determination of privatepublic land (with the information available) the primary PIN and the LTO PID if available The parcel can also be viewed spatially using the map viewer
9 Custom Status Query The Custom Status allows you to build a query using seven different parameters You can complete one or more of the parameters to fine-tune your query and result set
bull Parameters can be set by selecting the desired parameter type from the ILRR sidebar under Custom Status
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bull Parameters that have been selected can be returned to the default parameters by clicking the Reset button for that parameter type
bull All Parameters can be returned to the default parameters by clicking the Reset All button
bull Once one or more of the parameters have been set the user can click the Submit button to create the ILRR Summary Report
The results of a successful query of an interest record will provide statusers decision makers and land planners with information to determine the best use of the land identify potential conflicts make decisions on where rights can be issued or identify where restrictions are needed Refer to Appendix B Query Validation Criteria Table for requirements
If no AOI exists within the set parameters the user will see a warning box stating ldquoNo AOI for Conflict Reportingrdquo You can then click Next to
continue to the Generate Report Display Options screen or click Cancel to go to the My Queries and Notifications screen
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91 Interest Type The Interest Type parameter allows you to select which interests to include in your query You can select any or all of the 262 different interest types which are grouped according to type IE Forest Roads Land Act Inclusions Land Act Crown Grants Park Designations etc
bull For this setting all Interest Types are selected by default
bull At least ONE Interest Type must be selected
bull The Interest Group Categories reflect the naming of the layers in the ILRR Map Viewer
bull Users can selectunselect interest types by checking and unchecking the desired Interest type By checkingunchecking an Interest group users can turn the whole group on or off
bull Users can click the Clear All button to unselect all interests or click Select All to select all interests
bull Refer to Appendix B Query Validation Criteria Table for requirements
92 Interest Agency The Interest Agency Parameter allows you to select which agencies to include in your query
Interest Type
Interest Group
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bull The default for this parameter is All Interest Agencies are selected
bull At least ONE Interest Agency must be selected
bull If you have selected an Interest Holder Interest Agencies are filtered
bull Users can click the Clear All button to unselect all agencies or click Select All to select all agencies
bull Refer to Appendix B Query Validation Criteria Table for requirements
93 Location The Location parameter allows you to specify the area or location of the interest There are several different location types
bull Province of BC ndash uses the BC boundary as an AOI
ndash The Province of BC is the default for this parameter unless an Interest Holder is known
bull ILRR Interest Identifier ndash uses unique ILRR specific
ndash Omit dashes spaces and other delimiting characters
bull Parcel Identifier (PID) ndash uses Private Parcel Identifier
ndash Omit dashes spaces and other delimiting characters
bull Parcel ID Number (PIN) ndash uses Crown parcel identifier
ndash Omit dashes spaces and other delimiting characters
bull Title Number ndash uses private parcel Title number
ndash Omit dashes spaces and other delimiting characters
bull Grid ndash uses various map grids
ndash If you select this option you will be directed to the Custom Status Grid screen From here you can select
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 30
Petroleum Natural Gas (ie Mapsheet 094I Map Group 13 Map Block I)
Peace River Block (ie Township 84 Range 18 Section 16)
NTS (ie 094J)
BCGS (ie 94J029)
bull Legal Description ndash uses unique land description
ndash If you select this option you will be directed to the Location Type ndash Legal Description Search screen
bull Map Viewer ndash choose your Area of Interest (AOI) from the Map Viewer The Map Viewer in the Custom Status ndash Location function works in a similar manner as the Map Inquiry function For more information on the map viewer refer to the Map Inquiry section
bull Refer to Appendix B Query Validation Criteria Table for requirements
bull Validation on the ILRR Interest Identifier PID or PIN will be performed to ensure the value entered is valid and there is associated spatial data
931 Grid Search
Defining a Petroleum Natural Gas Grid (Example 82-F-10-H-71-D)
bull In the Map Sheet field enter a map sheet number (ie 082F) This field is case sensitive
bull In the Map Group field enter a Map Group number (ie 10)
bull In the Map Block field enter a Map Block (ie H) This field is case sensitive
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 31
bull In the Map Unit field enter a Map Unit (ie 071) This field is case sensitive The Map Unit number is always a 3 digit number For 2 digit numbers precede them with a zero
Defining a Peace River Block Grid (Example NE 14 OF SECTION 16 TOWNSHIP 84 RANGE 18)
bull In the Township field enter the Township (mandatory field)
bull In the Range field enter the Range (mandatory field)
ndash In some instances the Township and Range numbers may be combined and displayed as a 4 digit number (ie 8418)
bull In the Section field enter a Section (mandatory field)
bull Quarter section can be entered to narrow search parameters (NE NW SE SW)
932 Legal Description Search
bull Primary search Must complete at least one of the components indicated in the Primary column of the Legal Description Search Validation Rules (appendix C) (any subdivision components entered will be ignored for the search)
bull Crown Subdivision Land Title Subdivision or Right of Way search must complete at least two of the components indicated in the corresponding Parcel Type column of the Legal Description Search Validation Rules
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bull Unknown search must complete at least one of the components indicated in the Legal Description Search Validation Rules (Unknown) (appendix D)
bull Limitation of 199 records on a search
The result values that are returned when the Parcel Type of Unknown is used for the search include
bull The number of results that were returned with a hyperlink that will navigate to the parcel type search results screen
bull A number with No hyperlink and the message Exceeds allowable number of records for a search
bull A lsquo0rsquo with No hyperlink and the message No Parcels were found matching your search criteria
bull NA when entered search components do not map to a parcel type
Primary Parcel Search
bull For Crown Subdiv PIN RoW PIN and LTO PID you may see a single result or a bracketed result Selecting the hyperlink will navigate to the corresponding search results screen
bull Selected Primary PIN(s) can be displayed with the Map Viewer if there is a spatial shape for the record
bull The OK button with a selected Primary PIN will navigate to the Location Type screen populating the PIN location type
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 33
Crown Subdivision Search
bull For Crown Primary PIN you may see a single result or a bracketed result Selecting the hyperlink will navigate to the corresponding search results screen
bull The Crown Land Interest hyperlink will navigate to the Crown Land Interest Report screen
bull Selected Crown Subdiv PIN(s) can be displayed with the Map Viewer
bull The OK button with a selected Crown Subdiv PIN will navigate to the Location Type screen populating the PIN location type
Crown Land Interest
bull Subdivision Parcel PIN hyperlink will navigate back to the Crown Subdivision Search Results screen
bull ILRR Interest Identifier hyperlink will display a Detail Report for the interest
bull A selected ILRR Interest Identifier can be displayed with the Map Viewer
bull The OK button with a selected ILRR Interest Identifier will navigate to the Location Type screen populating the ILRR Interest Identifier location type
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 34
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 35
Land Title Subdivision
bull The LTO PID hyperlink will navigate to the Land Title Subdivision Search Results Details window
bull For Primary PIN you may see a single result or a bracketed result Selecting the hyperlink will navigate to the corresponding search results screen
bull Selected LTO PID(s) can be displayed with the Map Viewer
bull The OK button with a selected LTO PID will navigate to the Location Type screen populating the PID location type
bull When the Non-ICF layer icon is displayed in the select column this indicates that the data was not provided through Integrated Cadastral Fabric (ICF)
bull When viewing multiple records in the Map Viewer at the same time the records must come from the same data source (ie all ICF or all Non-ICF)
Right of Way Search
bull For Primary PIN you may see a single result or a bracketed result Selecting the hyperlink will navigate to the corresponding search results screen
bull Selected RoW PIN(s) can be displayed with the Map Viewer bull The OK button with a selected RoW PIN will navigate to the Location Type
screen populating the PIN location type
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 36
94 Term or Other Dates The Term or Other Dates parameter allows you to further refine which interests will be returned in your query There are four date types to choose from
bull Requested Date ndash Date of request
bull Term Start Date ndash Date interest starts
bull Term End Date ndash Date interest ends
bull Interest Date ndash Date interest was filed with agency
Users can choose any combination of these dates to refine their search
If the request date interest date term start date or the term end date does not contain a date within ILRR for an interest the interest may not
appear on the results list depending on how you have defined the Term Other Dates parameter (ie the termother dates parameter is designed to return interest based on the interest date interests that do not have an interest date will not be returned)
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 37
95 Interest Holder Since contact information may be protected under the privacy provisions of the Freedom of Information and Protection of Privacy Act your ability to use this functionality or to view the information may be limited by your level of access security parameters You can search by organization name or individualpartner name The ILRR search engine will add a wildcard at the end of the text you enter You can enter the entire name eg Smith or the first part of the name eg Smi You can also use the wildcard () anywhere in your search text eg mi will return Smith Inc 100 Mile House etc
The interest holder and contact information are taken directly from the responsible agencies computer system and therefore differences in how
the various agencies captures and maintains the information (eg BC Ferries BC Ferries BC Ferries Inc) could affect your search results
951 Search Results
bull New Search returns you to the Interest Holder screen
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 38
bull If you have selected Interest Agency Interest Holders are filtered
bull Selecting the Interest Holder Name hyperlink will display the Interest Holder Detail information
bull Interest Holder contact information will not be displayed for BCeID users
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 39
96 Interest Status The Interest Status parameter allows you to select which statuses to include in the query There are four status types included in the ILRR
bull Request ndash application or request has been accepted by an agency - decision pending
bull Active ndash rightinterest has been granted and is in good standing
bull Inactive ndash the right is no longer active and can not return to active status
bull Suspended ndash action taken by interest granting agency that suspends revokes or restricts action or rights of interest holder It may also mean that the term has expired The interest holder however has a period of time in which to reinstate the right
bull Users can click the Clear All button to unselect all statuses or click Select All to select all statuses
97 Interest Size The Interest Size parameter allows you to search for interest records of a particular size
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 40
98 Custom Query Validation Rules (See Appendix B) For queries using a location type of PID PIN or Map Viewer
bull The AOI must be 5000000 hectares or less in size
ndash Additionally if the AOI is greater than 1000000 hectares in size an Interest Holder is must be defined
ndash One other parameter must be selected
Interest Type (select 5 or less)
Interest Agency (select 5 or less)
Date Range (10 years or less)
Interest Size
bull If the Area of Interest is between 100000 hectares and 1000000 hectares 1 of the following parameters is required
ndash Interest Type (select 5 or less)
ndash Interest Agency (select 5 or less)
ndash Date Range (10 years or less)
ndash Interest Size
bull If the Area of Interest is 100000 hectares or less in size no additional parameters are required
For queries using the location type of ILRR Approved Area or BC Province
bull Interest Holder is required OR
bull 2 of the following parameters are required
ndash Interest Type (select 5 or less)
ndash Interest Agency (select 5 or less)
ndash TermOther Dates (if range selected it must be less than 10 years)
ndash Interest Size
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 41
99 Saving a Query It is important to note that before saving a query you should make sure that your parameters are valid and the query does not generate errors The best way to do this is to run the query When you are satisfied that the query works and generates the results you want to save close or minimize your results window and click on the ldquoSave Queryrdquo button in the Custom Status Parameter Summary window At this time you can also save the query to other users by inputting their user ID
bull Saving a query saves the query parameters of a Custom Status Query or an Interest Query NOT the results
bull Entering the query parameters as part of the description is advised
bull The query description will be displayed on the Summary and Detail Reports when printing a screen or output format is file (excluding CSV)
bull The query can be shared with others
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10 My Queries and Notifications The My Queries and Notifications area of the ILRR provides the user the opportunity to modify copy or delete a previously saved query and to create modify and cancel a notification It is important to note that when saving a query you are saving query parameters not results This means that when the interest data changes in the ILRR the results of your saved query may change as well To save query results have them reported as a document file or sent as a batch report by email and then save the document after following the link in the email notice To be alerted when something has changed within your AOI create a notification for the saved query Notifications are based on saved queries ndash if any updates or inserts occur within the AOI defined by the query the associated notifications are automatically sent
101 Viewing Query Details bull Select the query Name hyperlink
bull Displays the query details
bull Displays notification details when available
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102 Copying a Query bull The Copy Query function allows you to copy the parameters of a saved query
bull You can copy any query in the query list
bull You cannot change the parameters when performing a copy of a query
103 Modifying a Query bull The modify query function is only for queries that you have created If you want
to modify a query that was created by another user you must copy it first then modify it
bull Performing the modify function will navigate to either
ndash Query Interest Record Search Parameters screen
ndash Custom Status Parameter Summary screen
bull There are two areas of the query that can be modified
ndash Query parameters
ndash Query characteristics (query name query description query users)
bull If you have do not save the modifications the output using the Batch function will be derived from your original query parameters not the modified query
104 Deleting a Query bull The delete query function will delete or remove a query from the query list
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 44
bull When the current user is the creator of the query the query will be permanently deleted from
ndash your query list
ndash the query list of other users that had access to this query
bull When the current user is the creator of the query the query will be removed from the query list Other users of this query will still have access to the query
105 Creating a Notification If you want to be alerted when something has changed within a saved query result set you can create a notification for the query that generates the results
Before a notification can be created 3 conditions must be met
1 The query must have been run
2 The query cannot have an existing notification
3 The query cannot exceed maximum run time If these conditions are met a notification can be created for a query Once created the user will receive a notification of a change when
1 A new request or interest record is added
2 There is a change in state of an existing request or interest record
3 There is a change in geometry A Maximum threshold has been set so that you will only receive a notification if the change to the geometry area is greater than 5 or more than 1 hectare or if a point moves more than one meter By choosing the ldquoCreate Notificationrdquo link the user can input any number of email addresses that he wishes to be notified when a change has occurred These can be on the daily weekly monthly or yearly basis
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106 Cancelling a Notification bull The Cancel Notification functions allows you to cancel a notification for a saved
query
bull To Cancel Notifications from queries that belong to another user the query owner must be contacted
bull Only the creator of the query can cancel the notification
107 Receiving a Notification bull The user will receive a notification of change when one or more of the following
conditions are met
ndash New request or interest record is added
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 46
ndash Change in state of an existing request or interest record occurs (status is changed)
ndash Change in geometry for an interest
bull Polygons The total area has changed more than 5 or more than 1 hectare
bull Lines The total area of the buffer shape polygon has changed more than 5 or more than 1 hectare
bull Points The point has moved a distance greater than 1 metre in any direction
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 47
11 Public Report The public report provides clients access to a single comprehensive report that utilizes the same cut of data used internally in a format that conforms to the Freedom of Information and Protection of Privacy standards The reports allow a public user to generate a conflict andor constraint report based on an ILRR interest location area of interest or Geomark URL Select your report option Define search location Review Report
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 48
12 Business Report The Business Reports in the ILRR are business specific reports that have been created for specific work flows Currently there is only one Business Report Mineral Titles - Land Owner Notification
121 Mineral Titles ndash Land Owner Notification Part of the requirement of the mineral tenure holders is notification Bill 12 of the Miscellaneous Statutes Amendment Act 2007 now requires a person to serve notice on the private landowner(s) or Crown land lease holder(s) before commencing a mining activity Within the ILRR Business Reports is the Mineral Titles ndash Land Owner Notification report This report allows the tenure holder to input their tenure number or to select an area of interest and then view the Land Owner Notification report as a PDF
bull The user can select to create a Land Owner Notification report by either entering a Mineral Tenure Number (ie 383281) or by selecting an Area of Interest (AOI) and define an AOI in the Map Viewer using the Area of Interest tools
bull The Land Owner Notification results will be displayed in a PDF report There are four sections to the report the General Information section the Crown land lease section the private land within the AOI section and the private land possibly within the AOI section These are explained in more detail below
ndash The General Information section has the name of the report the date it was
run and the search information The search information indicates whether a user-selected AOI or a Mineral Tenure Number was used to define the geographic extent for the report
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 49
ndash The Crown Land Lease section lists all of the Crown land leases which intersecttouchcome in contact withoverlap the AOI along with the ownerrsquos name and address If a lease has multiple owners each owner and their address would be listed The first owner would be labelled Record 1 the second owner would be Record 2 etc If no leases were found the report would say ldquoNone foundrdquo
ndash The Private Lands Within Area of Interest section lists the private land parcels which are completely or partially within or overlap the AOI The Land Title Parcel Identifier (PID) and legal description are listed for each parcel Ownership information for private land is not part of the ILRR so contact information will need to be acquired using BC Online httpswwwbconlinegovbcca
ndash The Private Land Possibly Within the Area of Interest section lists the private land parcels which are possibly within or overlap the AOI The Land Title Parcel Identifier (PID) and legal description are listed for each parcel Ownership information for private land is not part of the ILRR so contact information will need to be acquired using BC Online
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 50
1211 Determining Ownership of a Parcel
There are a few options for determining the ownership information of a private parcel If you have a BC Online account you can look up this information in the BC Assessment Authority or Land Title and Survey Authority systems
bull Some useful links for BC Online
ndash BC Online Homepage httpswwwbconlinegovbcca
ndash BC Online Products httpswwwbconlinegovbccaproductshtml (probably use the Land amp Real Property)
ndash Account Management httpswwwbconlinegovbccamybconlinehtml
bull If there are only a few overlaps in your Land Owner Notification Report you might want to consider giving the report information to a titles search company and have them provide you with the ownership information you require
bull For more information on the procedures for determining the ownership of private land and Crown land leases the following document can be used
ndash httpwwwemprgovbccaTitlesMineralTitlesPubDocumentsLONFM_LON_procedurespdf
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 51
13 Appendix A ndash Map Inquiry and Map Viewer Symbology
Navigation and administration tools
Full extent - map extends to the full view of British Columbia
Zoom In - Zoom in on the map Click and drag a box to zoom in around a specific area
Zoom Out - click on the map to zoom the map out
Pan - click and drag on the map in the direction you want to move
Zoom Previous - zooms the map to the last extent
Zoom to Uploaded Shapefile ndash zooms the map to an uploaded shapefile
Overview Map - shows where the current map window extent is located in BC
Print to PDF - creates a PDF of the current map view
Save Session - saves a session to server or client (your PC or network)
Open Session - opens a saved session
Markup tools
Point Markup - add a point on the map Line Markup - click 2 or more points on the map to draw a line on the map Rectangle Markup - click and drag to draw a rectangle on the map Polygon Markup - click 3 or more points on the map to draw a polygon Line segments can not cross each other Text Markup - add your own text or a coordinate label Label Markup - select a layer and field to label features on the map Grid Markup - define how many horizontal and vertical lines to mark on the map window Erase Markup - erase individually by clicking on it or erase a group by dragging a box around the area Clear Selection ndashprovides the option to select and clear markup graphics andor AOI graphics
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 52
Upload a Shapefile - add your own shape file to the map Must be BC in Albers projection (BCeID and government users can then use the shape to create an area of interest AOI) Report notified interests
Viewing and analytical tools
Identify Visible - identify attributes of all layers turned on at one point
Identify - click on feature on the map on the active layer to view attribute Identify by Radius - view all attributes on a layer within a specific distance around a point Select - select features on the map Buffer - select features within a specific distance around a selection set Measure Distance - calculates distance of user defined line segment Measure Area - calculates the area of a user defined polygon XY Location - gets you the location coordinates
Select and accept an area of interest(AOI) and add to your map
Draw AOI - Click on 3 or more points to draw an AOI polygon for statusing Pick an existing polygon for an AOI - You can also select the polygon created when you imported your shape file using the Upload a Shapefile tool Erase area of interest ndash Erases your current AOI
Users can accept the AOI and create an instant attribute status report of Crown land rights and interests in their AOI
Click on
14 Appendix B Query Validation Criteria Table
USER SELECTS VALIDATION RULES
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 53
Location Type Area of Interest in Hectares
User Must Select Parameter
Parameter Limits
PIN PID or Map Viewer Between 1 amp 5 million
Interest Holder At least one
PIN PID or Map Viewer Between 100000 amp 1 million
Interest Holder
At least one
OR
Between 100000 amp 1 million
At least TWO of the following parameters
Interest Type 5 Types or less
Interest Agency 5 Agencies or less
TermOther Dates A span of 10 years or less
Interest Size No limits
PIN PID or Map Viewer Less than 100000
No rules No limits
ILRR Approved Area or BC Province
NA Interest Holder
OR
NA At least TWO of the following parameters
Interest Type 5 Types or less
Interest Agency 5 Agencies or less
TermOther Dates A span of 10 years or less
Interest Size No limits
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 54
15 Appendix C Legal Description Validation Rules
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 55
16 Appendix D Query Validation Criteria Table (unknown)
Notice to Reader
This guide is provided by the Ministry of Forests Lands and Natural Resource Operations The information contained in this guide is provided ldquoas isrdquo without warranty of any kind whether express or implied
All Rights Reserved This material is owned by the Government of British Columbia and protected by copyright law
Questions or Concerns For more information please contact the ILRR Help Desk at
E-mail NRSApplicationsgovbcca
Tel (In Victoria) 250-952-6801
(Elsewhere in BC) 1-866-952-6801
Table of Contents 1 ILRR Overview 1
11 The ILRR - A Business Solution 1 12 About the ILRR 2
121 Business Specific Guides 2 2 Getting Support and Training 3
21 Natural Resource Sector Business Service Desk 3 211 Standard Contact Information 3 212 Internal Government Clients 3
22 User Training Guides 3 23 ILRR Frequently Asked Questions 4 24 ILRR User References 4 25 Getting Help in the ILRR 4
3 Security Access 5 31 Pop-Up Blockers 5 32 Security Access Groups and Access Levels 5
4 ILRR Main Menu 6
5 Map Inquiry 8 51 Map Inquiry Size Restrictions 9 52 Creating an Area of Interest (AOI) 9
521 Drawing an AOI 9 522 Pick an Existing Polygon for AOI 9
53 Defining Spatial Relationships 10 54 Defining the Display Options 10 55 Customizing the ILRR Map Viewer 12 56 Printing a Map 13 57 Uploading a Shapefile 13 58 Zoom to Uploaded Shapefile 15
6 Summary Report 16 61 Detailed Report 17 62 Map Viewer 18 63 Create Status Report 19 64 Create Overlay Report 19 65 Display Conflicting Interests 20 66 GATOR 22
7 Query Interest Record 24
8 Survey Parcel Search 25
9 Custom Status Query 26 91 Interest Type 28 92 Interest Agency 28 93 Location 29
931 Grid Search 30 932 Legal Description Search 31
94 Term or Other Dates 36 95 Interest Holder 37
951 Search Results 37 96 Interest Status 39 97 Interest Size 39 98 Custom Query Validation Rules (See Appendix B) 40 99 Saving a Query 41
10 My Queries and Notifications 42 101 Viewing Query Details 42 102 Copying a Query 43 103 Modifying a Query 43 104 Deleting a Query 43 105 Creating a Notification 44 106 Cancelling a Notification 45 107 Receiving a Notification 45
11 Business Report 47 111 Mineral Titles ndash Land Owner Notification 48
1111 Determining Ownership of a Parcel 50 12 Appendix A ndash Map Inquiry and Map Viewer Symbology 51
13 Appendix B 52
14 Appendix C 54
15 Appendix D 55
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 1
1 ILRR Overview The Vision for the Integrated Land and Resource Registry Project is to create
ldquoa spatially enabled efficient and accessible electronic register of all legal interests in Crown and private land and resources which serves the business needs of a diversity of users and clientsrdquo
The challenge in British Columbia is to effectively manage 95 million hectares (235 million acres) of land and water on behalf of all British Columbians There are numerous information systems managed by dozens of agencies with difficult access to information and limited information sharing There is duplicate data entry numerous versions of data created by individual agencies to meet their own needs and there is no spatial information for the location of private land
11 The ILRR - A Business Solution The ILRR creates a web accessible single register of rights and interests on Crown land plus information on private land cadastral survey fabric administrative boundaries
Crown Grants
BC Assessment
Statusers Researchers
Planners
ALTOS
Corporate Online Site
Registry
FTA
INCOSADA
MapView
NRCan
RAAD
PAR
BCGNIS
Tantalis RAT
Online Cadastre
GATOR
CAT
GeoBC WebSite iMapBC
GOAT
ARIS
MTO
MapPlace
MINFILE
MLTS
Mineral Titles WebSite
MiDA
Tenure Docs
Land
Forests
Mines
Parks 1 st Nations
Arch
Other
MAPS
BC OnLine
Land Use Applications
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 2
grids and base maps There are over 260 interests on land from 19 partner agencies across four ministries The ILRR became the legal register of Crown land rights and interests on June 19 2007 This is due in part to the partnerships created leading to improved data quality The ILRR was created through consultation with users like you ILRR staff continues to listen to the business needs of users and the ILRR evolves as a result
12 About the ILRR The Integrated Land and Resource Registry (ILRR) is a spatially enabled comprehensive register of legal interests rights designations and administrative boundaries on Crown land It also has information on land and resource restrictions and reservations (ie Parks) and locations of private land where data is available This service provides
bull Web based single legal register of rights and interests on Crown land
bull Information on private land and related land use and base map information Caution Pop-up blockers should be turned off when using the ILRR as many functions open in new browser windows
Users can find information on the ILRR at the ILRR homepage httpgeobcgovbccailrrilrr_refhtml
121 Business Specific Guides
The following reference guides provide topical information about the following specific business areas
bull Forest Data Reference Guide
bull Land Act Data Reference Guide
bull Mineral Placer and Coal Reference Guide
bull Ministry of Environment Reference Guide
bull Petroleum Natural Gas and Geothermal Reference Guide
bull Survey Parcel Fabric Information Guide
These guides can found at httpgeobcgovbccailrrilrr_refhtml under the Reference Material section
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 3
2 Getting Support and Training There are many resources available to users to provide assistance when using the ILRR
21 Natural Resource Sector Business Service Desk To better serve our clients the Service Desk provides a single point of contact for GeoBC applications and services including but not limited to the ILRR Experienced Client Support staff are available to respond to questions either by phone or email
211 Standard Contact Information
Hours of Operation 800 am to 430 pm (PST) Monday to Friday Please leave a voice message if you are calling after hours Phone (within Victoria) (250) 952-6801 Toll Free (within BC) 1-866-952-6801 E-Mail NRSApplicationsgovbcca
212 Internal Government Clients
These links are available through the GeoBC INTRAnet (idir account required) only Should you wish to open an online Service request please logon to NRSApplicationsgovbcca using your IDIR id and adding BCGOV after your name (ie your IDIR IDBCGOV) or you can email the Service Desk at NRSApplicationsgovbcca
Forms are available through the Service Desk online Service Catalogue at nrsenquiriesgovbcca or hard copy forms are available at the listing of forms
22 User Training Guides The following reference guides provide information on how to use the ILRR and include
bull ILRR Overview Presentation
bull ILRR Fact Sheet
bull Saving and Sharing ILRR Information
bull ILRR Quick Reference Guide
bull Map Viewer Quick Reference Guide
bull Conflicting Interests Quick Reference Guide
bull User Guide for ILRR Conflicting Interests
bull Glossary and Definitions -provides a description of the terms and acronyms used in the ILRR
bull Registered ILRR Interests - an alphabetical listing of all current interested registered in the ILRR
These guides can found at httpgeobcgovbccailrrilrr_refhtml under the Reference Material section
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 4
23 ILRR Frequently Asked Questions The ILRR webpage includes a list of Frequently Asked Questions (FAQ) that can be found here httpgeobcgovbccailrrilrr_faqhtml
24 ILRR User References These user guides provide information on data currency and ILRR functionality limitations such as query limits caused by software constraints (ie map viewer software restricts the maximum query size to 100000 hectares) User Guides can be accessed here httpgeobcgovbccailrrilrr_guideshtml The content in these user guides include
bull Guide 1 Data Currency and Quality
bull Guide 2 Map Viewer Functionality
bull Guide 3 Systems Functionality
25 Getting Help in the ILRR In each ILRR window the user can select the button to open the ILRR web help (shown below) to get help for the specified screen
The figure above is an example of the context based help available when using the ILRR application
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 5
3 Security Access
31 Pop-Up Blockers Pop-up blockers should be turned off when using the ILRR as many functions open in new browser windows
Users can turn off the Pop-up Blocker at the bottom of the screen by clicking the Pop-up
Blocker Icon and selecting Turn Off Pop-up Blocker
32 Security Access Groups and Access Levels Security in the ILRR is broken down into User Access Groups and Access Levels User Access Groups Basic BCeID (Guest) user
bull Limited to only the Map Inquiry bull Web Basic Training bull No reporting
Business BCeID user bull Will not display Interest Holder contact information if the Interest Holder type is
lsquoIndividualrsquo
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 6
IDIR user (Government user)
bull No limitations Security is based on
bull Interest type ndash Archaeology information is restricted ndash all users must apply for access to view this information using the Change to Access Form (noted at the bottom of the page)
bull Interest status ndash Most information as requested and Petroleum restricted bull User access group
There are four different security access levels for Business BCeID and IDIR users
bull Full ndash Can see all shapes and attributes for restricted data bull Existence ndash Can see partial shapes and attributes for restricted data bull Notice ndash Receive notice that an interest exists but are given no details about the
interest bull None - User may not access any of the recordrsquos attributes The record does not
appear on any reports accessed by the user Full Access User is able to access all attributes of the interest record (Geometry Agency Type and Content) except where attribute restrictions exist from interest granting agency or legislation Existence User is able to view the Interestrsquos Geometry Issuing Agency Responsible Agency Business Identifier Interest Status and Interest Type but may NOT access other record attributes (such as information found in the detailed report) Notice User receives a notification that a specific Interest Granting Agency may have an interest that matches the userrsquos query parameters and provides Interest Granting Agency contact information The user may not access any additional attributes of the record (canrsquot see summary or detailed report)
Your access can be changed by using the Change to Access Form found at httpgeobcgovbccailrrfilesdocumentationILRR_Change_to_User_Acce
ss_FormpdfThis form can facilitate access to layers that are restricted by default for example Petroleum and Archaeology Sites
4 ILRR Main Menu The ILRR Main Menu is the starting point for users when searching for legal interests rights designations and administrative boundaries on Crown land in the Province of British Columbia From the ILRR Main Menu users can select one of the options
bull Map Inquiry
bull Query Interest Record
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bull Survey Parcel Search
bull Custom Status
bull My Queries and Notifications
bull Business Records
When working in the ILRR application the left side of the page always displays your ILRR menu functions These options allow the user to jump to the different functions of accessing ILRR information or allow the user to return to the ILRR Main Menu
Throughout the users ILRR session the user can jump to any main menu function by selecting the function on the ILRR sidebar
ILRR Main Menu
ILRR Sidebar
ILRR Help
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5 Map Inquiry The Map Inquiry function utilizes the Map Viewer to determine existing rights and interests for a specific location It will also show you visually if there are any pending interests or restrictions
bull The Map Viewer is an interactive mapping tool that allows
ndash The viewing and selection of an area of interest (for Business BCeID and Government IDIR users)
ndash The display of resource information of interest on a base map of the selected area
ndash The querying of the resource information using the Identify tool
ndash The printing and storing of the map and e-mailing of it to others
bull The area of interest cannot exceed 100000 hectares (1000 sq km) unless the user is using the Custom Status option to further refine the results
The Compass Help System is available by clicking the tool within your ILRR Map Viewer The Compass Help System will display
Descriptions and Help with Tabs and Tools currently displayed in your ILRR Map Viewer
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51 Map Inquiry Size Restrictions If you are trying to run a report on an area of interest greater than 100000 hectares (greater than 1000 sq km) you will receive an error message You will need to reduce your Area of Interest (AOI) size in Map Viewer or run the report using the Custom Status Query from the ILRR Main Menu and set your query parameters there Be sure to review the Query Validation Criteria and the Parameter Validation Criteria found in Appendix B- Query Validation Criteria Today in order to successfully run your query
52 Creating an Area of Interest (AOI) An AOI is used to define an area that will be used as a spatial reference for the query
Only Business BCeID and Government IDIR users may use the T tool to define an AOI for a query
There are two methods for creating an AOI in the ILRR Map Viewer
1 Draw an AOI
2 Pick an Existing Polygon for AOI (includes uploaded shapefiles)
521 Drawing an AOI
To Draw an AOI use the following method
1 Click the Draw AOI tool
2 Click to add each vertex for the AOI polygon
3 When complete click OK in the Add AOI Polygon window
4 Click the button to submit the drawn boundary
If you click the button before clicking OK in the AOI Polygon window you will be dropped from your current Map
Viewer session without the AOI location parameter having been set You will have to start over to establish your AOI location
522 Pick an Existing Polygon for AOI
To Pick an Existing Polygon for AOI use the following method
1 Click the Pick an Existing Polygon for AOI tool
2 Click on the polygon you wish to use from the map window
3 In the AOI Select Polygon from layer window select the layer you wish to use from the pick list and click OK
4 Click the button to submit the drawn boundary
If you want to select features from a layer not visible on the map the user will need to first make the layer visible in the Layers tab
If the user wants to delete a drawn or selected AOI the user can
click the Erase AOI tool and click on the feature to be deleted
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(or click and drag a box around several AOI features)
53 Defining Spatial Relationships Defining a spatial relationship and a buffer helps to identify other interest records that may intersect adjoin or be contained by your selected AOI
bull Intersect is when two or more interest records geometry overlap each other
bull Adjoin is when the geometry of the interest record does not intersect with but is immediately next to the geometry parameter
bull Contains is when interests are completely contained within the boundaries of the defined interest record geometry of your specified location
bull The Buffer defines how wide (in meters) an additional area will be that surrounds the area that you define and is included in your query area
bull The default Buffer value is 0 and can not to exceed 10000
54 Defining the Display Options Defining the Display Options screen is used to define your report output criteria
bull The user can set the order that the results are sorted by selecting any of the options
bull Set what file identifiers are displayed for the results
bull A Report Description can be entered to display on all Screen (only when printing the report) File and Batch reports (excluding CSV file format)
bull Set the Output Format to Screen File or Batch
ndash Screen Reports
Output is your computer monitor
Summary or Detail reports available
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Reports are restricted to a maximum of 199 records
ndash File Reports
Output is as a document (available in CSV PDF or RTF formats)
Summary Reports (see Summary Reports) or Detail Report (see Detail Reports) are available
Reports results are restricted to a maximum of 199 records
ndash Batch Reports
Output can be displayed as a document accessed by an emailed link (available in CSV PDF or RTF formats)
Summary Report or Detail Reports are available
Reports are restricted to a maximum of 1999 records
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55 Customizing the ILRR Map Viewer The ILRR map viewer can be customized to create a specific ldquoviewrdquo that the user can create save or print an ILRR map
bull In the ILRR Map Viewer users can zoom to an area of interest using the
navigation tools Zoom In Zoom Out Pan or Zoom Previous
bull Make the desired layers visible by putting a check to the left of each layer in the
tab and click the tab
ndash Most of the layers are only visible at a scale less than 300000 Rolling over the sign to the left of the layer name will confirm what scale the layer is visible at
bull Many layer symbologies can be customized in the tab by clicking the
Change Symbols tool to the right of the layer
ndash You can change the layer symbology and label symbolize by attribute or restore the default symbology
bull View the Map Legend Settings by clicking the tab and then clicking Settings Users can check all layers that you want to display in the legend
bull Click the Save Session to Client tool Click Save session now and then click Save Navigate to the appropriate folder where you wish to save your session
The saved session can be opened at a later date to return to the same location with the same settings (layers AOIs markups etc)
To open a saved session in the Map Viewer click the Open Session tool Click Browse then navigate to the folder where the
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 13
saved session is stored Select the file and click OK Click Open Session
For more information on Customizing the ILRR Viewer refer to the Map Viewer Quick Reference Guide
56 Printing a Map
Use the Print to PDF tool to create a PDF map that you can either print or save to a file To Print to PDF
1 Zoom to the extent on the map you wish to print using the navigational tools
2 Optionally add any markup to the map that may be relevant to your image
3 Click the Print PDF tool In the Information Panel a list of options will be displayed
4 Select the Template from the drop-down menu
5 Select the Scale from the second drop-down menu
6 Enter a Title for the map in the textbox
7 Optionally add any notes that you wish to be included on the map
8 Click OK It may take a few minutes for the map to load
9 Click the [ open map ] link to open your PDF map
10 Here you can either save the PDF or print the PDF
57 Uploading a Shapefile
Use the Upload Shapefile tool to use shapefiles created in other mapping programs as a layer in the ILRR Map Viewer
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Uploaded Shapefiles must have a BC Albers Projection to be imported into the ILRR Map Viewer The parameters are as
follows
- Central meridian 1260000 West longitude
- First Standard Parallel 500000 North latitude
- Second Standard Parallel 583000 North latitude
- Latitude of projection origin 450000 North latitude
- False northing 00
- False easting 10000000 (one million meters) To upload a shapefile
1 Click the Upload Shapefile tool
2 Under Shapefile Attribute File (dbf) click Browse Navigate to the folder where the shapefile dbf file is stored select the file and click OK
3 Under Shapefile Spatial File (shp) click Browse Navigate to the folder where the shapefile shp file is stored select the file and click OK
4 Enter a name for the layer which will be displayed in the layer list
5 Select the symbol colour from the drop-down menu
6 Choose the position where your shapefile will be displayed in the layer list
7 Click OK to upload the shapefile as a layer
Step 2
Step 1
Step 3
Step 4
Step 5
Step 6
Step 7
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Users are required to navigate and zoom to your uploaded layers location using either the standard navigation tools or using the Zoom to Uploaded
Shapefile tool (described in the next section)The shapefile will be the colour that you selected (default is red)
58 Zoom to Uploaded Shapefile The easiest method of navigating to an uploaded shapefile is to use the Zoom to
Uploaded Shapefile tool This tool allows the user to select a shapefile that has been uploaded and then be zoomed to the spatial extent of the shapefile in the Map Viewer To use the Zoom to Uploaded Shapefile tool
1 Upload a shapefile using the Upload Shapefile tool (see previous section)
2 Click the Zoom to Uploaded Shapefile tool
3 In the Map Viewer sidebar choose the uploaded shapefile name from the Layer Name pick list Click OK
Only uploaded shapefiles will be displayed in the Layer Name pick list Other layers can not be zoomed to using this function If no shapefile has
been uploaded the Layer Name pick list will be empty
4 The map will zoom to the extent of the uploaded shapefile
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6 Summary Report The power of the ILRR is its ability to provide the user with a variety of reports The summary report screen displays a high level summary of interest records that result from the query that was created (through Map Inquiry Query Interest Record Survey Parcel Search or Custom Status) The records displayed here are reflective of the display options selected and the data access level your user ID is allowed
bull Summary Report is restricted to a maximum of 199 interest records for a screen or file return or 1999 for a batch return
bull The ILRR Interest Identifier hyperlink will navigate to the Detail Report for that record
bull The Create Status Report and the Create Overlay Report can be performed on a selected ILRR Interest Identifier
bull Selected ILRR Interest Identifier(s) can be displayed with the Map Viewer if there is spatial information available by checking the select box for the record and clicking the button
bull Selected ILRR Interest Identifier(s) can be displayed as a Conflicting Interest with the user created AOI to determine the amount of overlap between the features by
clicking the tool
bull Large interests are identified with the display of the icon The map viewer scale at the bottom of the Map Viewer must be set to 1300000 to view a large interest The complete interest will not be displayed
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Interests that do not have associated spatial data cannot be viewed in Map Viewer or selected to create a status report
The default screen includes ILRR Interest Identifier Issuing Agency Business Identifier Status Type and Responsible Agency These columns can be sorted the user can also create a status report of a record (query the interests that intersect this particular record) view the spatial extent for the record or look at a Detailed Report for a record
There are certain records where the details may be restricted these are shown with a yellow background limited information and no access to the detailed report or spatial information is provided unless appropriate authorization levels are assigned to the user Some sensitive data does not get included such as reserves and requested including petroleum sites Business BCeID and IDIR users can request a higher level of security to view these reports by completing a Change User Access Form Forms are available from the GeoBC Service Desk at httpgeobcgovbccailrrfilesdocumentationILRR_Change_to_User_Access_Formpdf
61 Detailed Report The Detailed Report shows more information about a particular record including Interest Holder Location Area Dates and related Business Keys It is accessed when an Interest is selected by clicking the hyperlink in the Summary Report
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From the Detailed Report screen users can
bull View the spatial record in Map Viewer if spatial data is available
bull Create a Status Report using the current record as the AOI
bull Create an Overlay Report using the current record as the AOI
bull Access GATOR (GATOR subscription required for non-government users)
62 Map Viewer From the Detailed Report or Summary Report screen choose the Map Viewer link to display your results
bull The map zooms to the extent that allows viewing of your selected feature
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For large interests you may not be able to see the extent of the feature as the size of the feature extends beyond the layer visible
scale and will be used to zoom in and pan to see the interest area coverage
63 Create Status Report From the Detailed Report or Summary Report users can create a status report for a particular interest to determine what effect if any other interests have on your selected interest
bull This function will act as if you selected the feature as an AOI in the Map Inquiry function Once selected you will be prompted to define a spatial relationship and a buffer and then to set the Display Options
64 Create Overlay Report Using a selected interest the ILRR Overlay Report allows the user from the Detailed Report or Summary Report to search through the layers of the spatial data available from LRDW and report information about the feature records that spatially overlap with the selected interest
Selected Feature (shown in yellow)
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bull The user can select as many SOE layers as desired that will be searched to see if they overlap the area of the selected interest
bull The Overlay Report will list the Report Details (Name Date Shape name and buffer size) the intersecting features sorted by layer the Layers Queried Successfully and the Overlay Disclaimer
65 Display Conflicting Interests From the Summary Report users can create a Conflicting Interests Report for a particular interest to determine what effect if any the Area of Interest (AOI) the user has defined overlaps a selected interest
The conflicting interest function will only work with the screen output format This means you are limited to less than 199 registered interests in your status query report
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If there is no box and it says lsquono spatialrsquo you will not be able to utilize the conflicting interest display with that selected interest
Once the Conflicting Interests option is selected the conflicting interests will be displayed in the Map Viewer In the map display you can determine the degree of intersection between the AOI and the selected interest
bull The Map Viewer will show the user defined Area of Interest (AOI) as red where it does not intersect with the selected interest and the selected interest area as yellow
bull Where the user defined Area of Interest (AOI) and the area of the selected interest do intersect is displayed in orange
Example 1 In the example below the AOI and the selected interest partially overlap The Area of Interest is shown in red and the selected interest is shown in yellow Where the AOI and the selected interest overlap is shown as orange
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Example 2 In the example below the AOI and the selected interest do not overlap therefore there is no orange area This is possible when using an AOI buffer and the interest falls within the buffer of the AOI or if the lsquoadjoinrsquo function is selected as the spatial relationship for the status query instead of intersect
66 GATOR Users with access to GATOR can click the GATOR link for information on the selected record GATOR is an acronym for Government AccessTool for On-line Retrieval It is an easy to use tool that allows registered users access to the Internet to interactively
Selected Interest
Area of Interest (AOI)
Selected Interest
Area of Interest (AOI)
Overlap
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 23
view extract and print information from the Crown Land Registry For more information click the link that interests you
If the user sees GATOR Main links that will take the user to the Tantalis GATOR homepage
More information on GATOR can be found on the What is Tantalis GATOR webpage
Information on how to use GATOR can be found on the Tantalis GATOR Quickguide webpage
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7 Query Interest Record The Query Interest Record allows you to locate a specific interest record using non-spatial attribute data like the ILRR Identifier the Agency Record Identifier (or business key) including unique business identifier or business key for an interest
The results of a successful query of an interest record will provide a report (summary and detailed) on your specific record and allow you to view the spatial extent You could then also run a status to determine what other rights and interests intersect with or overlap your record The information can be used to support decisions on the best use of the land identify potential land use conflicts and constraints support the referral process determine whether rights can be issued and identify where restrictions are needed
A unique identifier is assigned to the interest record by the issuing agencys operational database If you choose to search by this parameter you will follow these steps
bull Search by Agency Record Identifier
bull Select the Interest Group radio button
bull Select the Agency Record Identifier radio button and enter the record identifier value
bull Data entered is case sensitive A unique number is assigned to the record when the record is added to the ILRR database If you choose to search by this parameter enter the ILRR Interest Identifier in the appropriate space ldquoILRR Interest Identifierrdquo
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Above are the two options in the Query Interest Record The image on the left uses the Agency Record value search (for the Disposition Transaction SID in the image) The image on the left uses the ILRR Interest Identifier value Both of these values will return the same record
8 Survey Parcel Search The ILRR provide users the opportunity to do a quick search by survey parcel using PID PIN Title Number or legal description
Any part of a legal description can be entered into the search screen depending on the accuracy of the input you will receive an equally accurate output
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 26
The Plan number of a legal description can be entered into the Defining Document section of the Survey Parcel Search window
The output from a survey parcel search will provide the user with immediate determination of privatepublic land (with the information available) the primary PIN and the LTO PID if available The parcel can also be viewed spatially using the map viewer
9 Custom Status Query The Custom Status allows you to build a query using seven different parameters You can complete one or more of the parameters to fine-tune your query and result set
bull Parameters can be set by selecting the desired parameter type from the ILRR sidebar under Custom Status
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 27
bull Parameters that have been selected can be returned to the default parameters by clicking the Reset button for that parameter type
bull All Parameters can be returned to the default parameters by clicking the Reset All button
bull Once one or more of the parameters have been set the user can click the Submit button to create the ILRR Summary Report
The results of a successful query of an interest record will provide statusers decision makers and land planners with information to determine the best use of the land identify potential conflicts make decisions on where rights can be issued or identify where restrictions are needed Refer to Appendix B Query Validation Criteria Table for requirements
If no AOI exists within the set parameters the user will see a warning box stating ldquoNo AOI for Conflict Reportingrdquo You can then click Next to
continue to the Generate Report Display Options screen or click Cancel to go to the My Queries and Notifications screen
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91 Interest Type The Interest Type parameter allows you to select which interests to include in your query You can select any or all of the 262 different interest types which are grouped according to type IE Forest Roads Land Act Inclusions Land Act Crown Grants Park Designations etc
bull For this setting all Interest Types are selected by default
bull At least ONE Interest Type must be selected
bull The Interest Group Categories reflect the naming of the layers in the ILRR Map Viewer
bull Users can selectunselect interest types by checking and unchecking the desired Interest type By checkingunchecking an Interest group users can turn the whole group on or off
bull Users can click the Clear All button to unselect all interests or click Select All to select all interests
bull Refer to Appendix B Query Validation Criteria Table for requirements
92 Interest Agency The Interest Agency Parameter allows you to select which agencies to include in your query
Interest Type
Interest Group
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 29
bull The default for this parameter is All Interest Agencies are selected
bull At least ONE Interest Agency must be selected
bull If you have selected an Interest Holder Interest Agencies are filtered
bull Users can click the Clear All button to unselect all agencies or click Select All to select all agencies
bull Refer to Appendix B Query Validation Criteria Table for requirements
93 Location The Location parameter allows you to specify the area or location of the interest There are several different location types
bull Province of BC ndash uses the BC boundary as an AOI
ndash The Province of BC is the default for this parameter unless an Interest Holder is known
bull ILRR Interest Identifier ndash uses unique ILRR specific
ndash Omit dashes spaces and other delimiting characters
bull Parcel Identifier (PID) ndash uses Private Parcel Identifier
ndash Omit dashes spaces and other delimiting characters
bull Parcel ID Number (PIN) ndash uses Crown parcel identifier
ndash Omit dashes spaces and other delimiting characters
bull Title Number ndash uses private parcel Title number
ndash Omit dashes spaces and other delimiting characters
bull Grid ndash uses various map grids
ndash If you select this option you will be directed to the Custom Status Grid screen From here you can select
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 30
Petroleum Natural Gas (ie Mapsheet 094I Map Group 13 Map Block I)
Peace River Block (ie Township 84 Range 18 Section 16)
NTS (ie 094J)
BCGS (ie 94J029)
bull Legal Description ndash uses unique land description
ndash If you select this option you will be directed to the Location Type ndash Legal Description Search screen
bull Map Viewer ndash choose your Area of Interest (AOI) from the Map Viewer The Map Viewer in the Custom Status ndash Location function works in a similar manner as the Map Inquiry function For more information on the map viewer refer to the Map Inquiry section
bull Refer to Appendix B Query Validation Criteria Table for requirements
bull Validation on the ILRR Interest Identifier PID or PIN will be performed to ensure the value entered is valid and there is associated spatial data
931 Grid Search
Defining a Petroleum Natural Gas Grid (Example 82-F-10-H-71-D)
bull In the Map Sheet field enter a map sheet number (ie 082F) This field is case sensitive
bull In the Map Group field enter a Map Group number (ie 10)
bull In the Map Block field enter a Map Block (ie H) This field is case sensitive
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 31
bull In the Map Unit field enter a Map Unit (ie 071) This field is case sensitive The Map Unit number is always a 3 digit number For 2 digit numbers precede them with a zero
Defining a Peace River Block Grid (Example NE 14 OF SECTION 16 TOWNSHIP 84 RANGE 18)
bull In the Township field enter the Township (mandatory field)
bull In the Range field enter the Range (mandatory field)
ndash In some instances the Township and Range numbers may be combined and displayed as a 4 digit number (ie 8418)
bull In the Section field enter a Section (mandatory field)
bull Quarter section can be entered to narrow search parameters (NE NW SE SW)
932 Legal Description Search
bull Primary search Must complete at least one of the components indicated in the Primary column of the Legal Description Search Validation Rules (appendix C) (any subdivision components entered will be ignored for the search)
bull Crown Subdivision Land Title Subdivision or Right of Way search must complete at least two of the components indicated in the corresponding Parcel Type column of the Legal Description Search Validation Rules
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 32
bull Unknown search must complete at least one of the components indicated in the Legal Description Search Validation Rules (Unknown) (appendix D)
bull Limitation of 199 records on a search
The result values that are returned when the Parcel Type of Unknown is used for the search include
bull The number of results that were returned with a hyperlink that will navigate to the parcel type search results screen
bull A number with No hyperlink and the message Exceeds allowable number of records for a search
bull A lsquo0rsquo with No hyperlink and the message No Parcels were found matching your search criteria
bull NA when entered search components do not map to a parcel type
Primary Parcel Search
bull For Crown Subdiv PIN RoW PIN and LTO PID you may see a single result or a bracketed result Selecting the hyperlink will navigate to the corresponding search results screen
bull Selected Primary PIN(s) can be displayed with the Map Viewer if there is a spatial shape for the record
bull The OK button with a selected Primary PIN will navigate to the Location Type screen populating the PIN location type
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 33
Crown Subdivision Search
bull For Crown Primary PIN you may see a single result or a bracketed result Selecting the hyperlink will navigate to the corresponding search results screen
bull The Crown Land Interest hyperlink will navigate to the Crown Land Interest Report screen
bull Selected Crown Subdiv PIN(s) can be displayed with the Map Viewer
bull The OK button with a selected Crown Subdiv PIN will navigate to the Location Type screen populating the PIN location type
Crown Land Interest
bull Subdivision Parcel PIN hyperlink will navigate back to the Crown Subdivision Search Results screen
bull ILRR Interest Identifier hyperlink will display a Detail Report for the interest
bull A selected ILRR Interest Identifier can be displayed with the Map Viewer
bull The OK button with a selected ILRR Interest Identifier will navigate to the Location Type screen populating the ILRR Interest Identifier location type
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 34
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 35
Land Title Subdivision
bull The LTO PID hyperlink will navigate to the Land Title Subdivision Search Results Details window
bull For Primary PIN you may see a single result or a bracketed result Selecting the hyperlink will navigate to the corresponding search results screen
bull Selected LTO PID(s) can be displayed with the Map Viewer
bull The OK button with a selected LTO PID will navigate to the Location Type screen populating the PID location type
bull When the Non-ICF layer icon is displayed in the select column this indicates that the data was not provided through Integrated Cadastral Fabric (ICF)
bull When viewing multiple records in the Map Viewer at the same time the records must come from the same data source (ie all ICF or all Non-ICF)
Right of Way Search
bull For Primary PIN you may see a single result or a bracketed result Selecting the hyperlink will navigate to the corresponding search results screen
bull Selected RoW PIN(s) can be displayed with the Map Viewer bull The OK button with a selected RoW PIN will navigate to the Location Type
screen populating the PIN location type
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 36
94 Term or Other Dates The Term or Other Dates parameter allows you to further refine which interests will be returned in your query There are four date types to choose from
bull Requested Date ndash Date of request
bull Term Start Date ndash Date interest starts
bull Term End Date ndash Date interest ends
bull Interest Date ndash Date interest was filed with agency
Users can choose any combination of these dates to refine their search
If the request date interest date term start date or the term end date does not contain a date within ILRR for an interest the interest may not
appear on the results list depending on how you have defined the Term Other Dates parameter (ie the termother dates parameter is designed to return interest based on the interest date interests that do not have an interest date will not be returned)
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 37
95 Interest Holder Since contact information may be protected under the privacy provisions of the Freedom of Information and Protection of Privacy Act your ability to use this functionality or to view the information may be limited by your level of access security parameters You can search by organization name or individualpartner name The ILRR search engine will add a wildcard at the end of the text you enter You can enter the entire name eg Smith or the first part of the name eg Smi You can also use the wildcard () anywhere in your search text eg mi will return Smith Inc 100 Mile House etc
The interest holder and contact information are taken directly from the responsible agencies computer system and therefore differences in how
the various agencies captures and maintains the information (eg BC Ferries BC Ferries BC Ferries Inc) could affect your search results
951 Search Results
bull New Search returns you to the Interest Holder screen
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 38
bull If you have selected Interest Agency Interest Holders are filtered
bull Selecting the Interest Holder Name hyperlink will display the Interest Holder Detail information
bull Interest Holder contact information will not be displayed for BCeID users
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 39
96 Interest Status The Interest Status parameter allows you to select which statuses to include in the query There are four status types included in the ILRR
bull Request ndash application or request has been accepted by an agency - decision pending
bull Active ndash rightinterest has been granted and is in good standing
bull Inactive ndash the right is no longer active and can not return to active status
bull Suspended ndash action taken by interest granting agency that suspends revokes or restricts action or rights of interest holder It may also mean that the term has expired The interest holder however has a period of time in which to reinstate the right
bull Users can click the Clear All button to unselect all statuses or click Select All to select all statuses
97 Interest Size The Interest Size parameter allows you to search for interest records of a particular size
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98 Custom Query Validation Rules (See Appendix B) For queries using a location type of PID PIN or Map Viewer
bull The AOI must be 5000000 hectares or less in size
ndash Additionally if the AOI is greater than 1000000 hectares in size an Interest Holder is must be defined
ndash One other parameter must be selected
Interest Type (select 5 or less)
Interest Agency (select 5 or less)
Date Range (10 years or less)
Interest Size
bull If the Area of Interest is between 100000 hectares and 1000000 hectares 1 of the following parameters is required
ndash Interest Type (select 5 or less)
ndash Interest Agency (select 5 or less)
ndash Date Range (10 years or less)
ndash Interest Size
bull If the Area of Interest is 100000 hectares or less in size no additional parameters are required
For queries using the location type of ILRR Approved Area or BC Province
bull Interest Holder is required OR
bull 2 of the following parameters are required
ndash Interest Type (select 5 or less)
ndash Interest Agency (select 5 or less)
ndash TermOther Dates (if range selected it must be less than 10 years)
ndash Interest Size
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 41
99 Saving a Query It is important to note that before saving a query you should make sure that your parameters are valid and the query does not generate errors The best way to do this is to run the query When you are satisfied that the query works and generates the results you want to save close or minimize your results window and click on the ldquoSave Queryrdquo button in the Custom Status Parameter Summary window At this time you can also save the query to other users by inputting their user ID
bull Saving a query saves the query parameters of a Custom Status Query or an Interest Query NOT the results
bull Entering the query parameters as part of the description is advised
bull The query description will be displayed on the Summary and Detail Reports when printing a screen or output format is file (excluding CSV)
bull The query can be shared with others
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 42
10 My Queries and Notifications The My Queries and Notifications area of the ILRR provides the user the opportunity to modify copy or delete a previously saved query and to create modify and cancel a notification It is important to note that when saving a query you are saving query parameters not results This means that when the interest data changes in the ILRR the results of your saved query may change as well To save query results have them reported as a document file or sent as a batch report by email and then save the document after following the link in the email notice To be alerted when something has changed within your AOI create a notification for the saved query Notifications are based on saved queries ndash if any updates or inserts occur within the AOI defined by the query the associated notifications are automatically sent
101 Viewing Query Details bull Select the query Name hyperlink
bull Displays the query details
bull Displays notification details when available
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 43
102 Copying a Query bull The Copy Query function allows you to copy the parameters of a saved query
bull You can copy any query in the query list
bull You cannot change the parameters when performing a copy of a query
103 Modifying a Query bull The modify query function is only for queries that you have created If you want
to modify a query that was created by another user you must copy it first then modify it
bull Performing the modify function will navigate to either
ndash Query Interest Record Search Parameters screen
ndash Custom Status Parameter Summary screen
bull There are two areas of the query that can be modified
ndash Query parameters
ndash Query characteristics (query name query description query users)
bull If you have do not save the modifications the output using the Batch function will be derived from your original query parameters not the modified query
104 Deleting a Query bull The delete query function will delete or remove a query from the query list
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 44
bull When the current user is the creator of the query the query will be permanently deleted from
ndash your query list
ndash the query list of other users that had access to this query
bull When the current user is the creator of the query the query will be removed from the query list Other users of this query will still have access to the query
105 Creating a Notification If you want to be alerted when something has changed within a saved query result set you can create a notification for the query that generates the results
Before a notification can be created 3 conditions must be met
1 The query must have been run
2 The query cannot have an existing notification
3 The query cannot exceed maximum run time If these conditions are met a notification can be created for a query Once created the user will receive a notification of a change when
1 A new request or interest record is added
2 There is a change in state of an existing request or interest record
3 There is a change in geometry A Maximum threshold has been set so that you will only receive a notification if the change to the geometry area is greater than 5 or more than 1 hectare or if a point moves more than one meter By choosing the ldquoCreate Notificationrdquo link the user can input any number of email addresses that he wishes to be notified when a change has occurred These can be on the daily weekly monthly or yearly basis
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 45
106 Cancelling a Notification bull The Cancel Notification functions allows you to cancel a notification for a saved
query
bull To Cancel Notifications from queries that belong to another user the query owner must be contacted
bull Only the creator of the query can cancel the notification
107 Receiving a Notification bull The user will receive a notification of change when one or more of the following
conditions are met
ndash New request or interest record is added
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 46
ndash Change in state of an existing request or interest record occurs (status is changed)
ndash Change in geometry for an interest
bull Polygons The total area has changed more than 5 or more than 1 hectare
bull Lines The total area of the buffer shape polygon has changed more than 5 or more than 1 hectare
bull Points The point has moved a distance greater than 1 metre in any direction
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 47
11 Public Report The public report provides clients access to a single comprehensive report that utilizes the same cut of data used internally in a format that conforms to the Freedom of Information and Protection of Privacy standards The reports allow a public user to generate a conflict andor constraint report based on an ILRR interest location area of interest or Geomark URL Select your report option Define search location Review Report
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 48
12 Business Report The Business Reports in the ILRR are business specific reports that have been created for specific work flows Currently there is only one Business Report Mineral Titles - Land Owner Notification
121 Mineral Titles ndash Land Owner Notification Part of the requirement of the mineral tenure holders is notification Bill 12 of the Miscellaneous Statutes Amendment Act 2007 now requires a person to serve notice on the private landowner(s) or Crown land lease holder(s) before commencing a mining activity Within the ILRR Business Reports is the Mineral Titles ndash Land Owner Notification report This report allows the tenure holder to input their tenure number or to select an area of interest and then view the Land Owner Notification report as a PDF
bull The user can select to create a Land Owner Notification report by either entering a Mineral Tenure Number (ie 383281) or by selecting an Area of Interest (AOI) and define an AOI in the Map Viewer using the Area of Interest tools
bull The Land Owner Notification results will be displayed in a PDF report There are four sections to the report the General Information section the Crown land lease section the private land within the AOI section and the private land possibly within the AOI section These are explained in more detail below
ndash The General Information section has the name of the report the date it was
run and the search information The search information indicates whether a user-selected AOI or a Mineral Tenure Number was used to define the geographic extent for the report
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 49
ndash The Crown Land Lease section lists all of the Crown land leases which intersecttouchcome in contact withoverlap the AOI along with the ownerrsquos name and address If a lease has multiple owners each owner and their address would be listed The first owner would be labelled Record 1 the second owner would be Record 2 etc If no leases were found the report would say ldquoNone foundrdquo
ndash The Private Lands Within Area of Interest section lists the private land parcels which are completely or partially within or overlap the AOI The Land Title Parcel Identifier (PID) and legal description are listed for each parcel Ownership information for private land is not part of the ILRR so contact information will need to be acquired using BC Online httpswwwbconlinegovbcca
ndash The Private Land Possibly Within the Area of Interest section lists the private land parcels which are possibly within or overlap the AOI The Land Title Parcel Identifier (PID) and legal description are listed for each parcel Ownership information for private land is not part of the ILRR so contact information will need to be acquired using BC Online
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 50
1211 Determining Ownership of a Parcel
There are a few options for determining the ownership information of a private parcel If you have a BC Online account you can look up this information in the BC Assessment Authority or Land Title and Survey Authority systems
bull Some useful links for BC Online
ndash BC Online Homepage httpswwwbconlinegovbcca
ndash BC Online Products httpswwwbconlinegovbccaproductshtml (probably use the Land amp Real Property)
ndash Account Management httpswwwbconlinegovbccamybconlinehtml
bull If there are only a few overlaps in your Land Owner Notification Report you might want to consider giving the report information to a titles search company and have them provide you with the ownership information you require
bull For more information on the procedures for determining the ownership of private land and Crown land leases the following document can be used
ndash httpwwwemprgovbccaTitlesMineralTitlesPubDocumentsLONFM_LON_procedurespdf
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 51
13 Appendix A ndash Map Inquiry and Map Viewer Symbology
Navigation and administration tools
Full extent - map extends to the full view of British Columbia
Zoom In - Zoom in on the map Click and drag a box to zoom in around a specific area
Zoom Out - click on the map to zoom the map out
Pan - click and drag on the map in the direction you want to move
Zoom Previous - zooms the map to the last extent
Zoom to Uploaded Shapefile ndash zooms the map to an uploaded shapefile
Overview Map - shows where the current map window extent is located in BC
Print to PDF - creates a PDF of the current map view
Save Session - saves a session to server or client (your PC or network)
Open Session - opens a saved session
Markup tools
Point Markup - add a point on the map Line Markup - click 2 or more points on the map to draw a line on the map Rectangle Markup - click and drag to draw a rectangle on the map Polygon Markup - click 3 or more points on the map to draw a polygon Line segments can not cross each other Text Markup - add your own text or a coordinate label Label Markup - select a layer and field to label features on the map Grid Markup - define how many horizontal and vertical lines to mark on the map window Erase Markup - erase individually by clicking on it or erase a group by dragging a box around the area Clear Selection ndashprovides the option to select and clear markup graphics andor AOI graphics
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 52
Upload a Shapefile - add your own shape file to the map Must be BC in Albers projection (BCeID and government users can then use the shape to create an area of interest AOI) Report notified interests
Viewing and analytical tools
Identify Visible - identify attributes of all layers turned on at one point
Identify - click on feature on the map on the active layer to view attribute Identify by Radius - view all attributes on a layer within a specific distance around a point Select - select features on the map Buffer - select features within a specific distance around a selection set Measure Distance - calculates distance of user defined line segment Measure Area - calculates the area of a user defined polygon XY Location - gets you the location coordinates
Select and accept an area of interest(AOI) and add to your map
Draw AOI - Click on 3 or more points to draw an AOI polygon for statusing Pick an existing polygon for an AOI - You can also select the polygon created when you imported your shape file using the Upload a Shapefile tool Erase area of interest ndash Erases your current AOI
Users can accept the AOI and create an instant attribute status report of Crown land rights and interests in their AOI
Click on
14 Appendix B Query Validation Criteria Table
USER SELECTS VALIDATION RULES
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 53
Location Type Area of Interest in Hectares
User Must Select Parameter
Parameter Limits
PIN PID or Map Viewer Between 1 amp 5 million
Interest Holder At least one
PIN PID or Map Viewer Between 100000 amp 1 million
Interest Holder
At least one
OR
Between 100000 amp 1 million
At least TWO of the following parameters
Interest Type 5 Types or less
Interest Agency 5 Agencies or less
TermOther Dates A span of 10 years or less
Interest Size No limits
PIN PID or Map Viewer Less than 100000
No rules No limits
ILRR Approved Area or BC Province
NA Interest Holder
OR
NA At least TWO of the following parameters
Interest Type 5 Types or less
Interest Agency 5 Agencies or less
TermOther Dates A span of 10 years or less
Interest Size No limits
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 54
15 Appendix C Legal Description Validation Rules
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16 Appendix D Query Validation Criteria Table (unknown)
Table of Contents 1 ILRR Overview 1
11 The ILRR - A Business Solution 1 12 About the ILRR 2
121 Business Specific Guides 2 2 Getting Support and Training 3
21 Natural Resource Sector Business Service Desk 3 211 Standard Contact Information 3 212 Internal Government Clients 3
22 User Training Guides 3 23 ILRR Frequently Asked Questions 4 24 ILRR User References 4 25 Getting Help in the ILRR 4
3 Security Access 5 31 Pop-Up Blockers 5 32 Security Access Groups and Access Levels 5
4 ILRR Main Menu 6
5 Map Inquiry 8 51 Map Inquiry Size Restrictions 9 52 Creating an Area of Interest (AOI) 9
521 Drawing an AOI 9 522 Pick an Existing Polygon for AOI 9
53 Defining Spatial Relationships 10 54 Defining the Display Options 10 55 Customizing the ILRR Map Viewer 12 56 Printing a Map 13 57 Uploading a Shapefile 13 58 Zoom to Uploaded Shapefile 15
6 Summary Report 16 61 Detailed Report 17 62 Map Viewer 18 63 Create Status Report 19 64 Create Overlay Report 19 65 Display Conflicting Interests 20 66 GATOR 22
7 Query Interest Record 24
8 Survey Parcel Search 25
9 Custom Status Query 26 91 Interest Type 28 92 Interest Agency 28 93 Location 29
931 Grid Search 30 932 Legal Description Search 31
94 Term or Other Dates 36 95 Interest Holder 37
951 Search Results 37 96 Interest Status 39 97 Interest Size 39 98 Custom Query Validation Rules (See Appendix B) 40 99 Saving a Query 41
10 My Queries and Notifications 42 101 Viewing Query Details 42 102 Copying a Query 43 103 Modifying a Query 43 104 Deleting a Query 43 105 Creating a Notification 44 106 Cancelling a Notification 45 107 Receiving a Notification 45
11 Business Report 47 111 Mineral Titles ndash Land Owner Notification 48
1111 Determining Ownership of a Parcel 50 12 Appendix A ndash Map Inquiry and Map Viewer Symbology 51
13 Appendix B 52
14 Appendix C 54
15 Appendix D 55
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1 ILRR Overview The Vision for the Integrated Land and Resource Registry Project is to create
ldquoa spatially enabled efficient and accessible electronic register of all legal interests in Crown and private land and resources which serves the business needs of a diversity of users and clientsrdquo
The challenge in British Columbia is to effectively manage 95 million hectares (235 million acres) of land and water on behalf of all British Columbians There are numerous information systems managed by dozens of agencies with difficult access to information and limited information sharing There is duplicate data entry numerous versions of data created by individual agencies to meet their own needs and there is no spatial information for the location of private land
11 The ILRR - A Business Solution The ILRR creates a web accessible single register of rights and interests on Crown land plus information on private land cadastral survey fabric administrative boundaries
Crown Grants
BC Assessment
Statusers Researchers
Planners
ALTOS
Corporate Online Site
Registry
FTA
INCOSADA
MapView
NRCan
RAAD
PAR
BCGNIS
Tantalis RAT
Online Cadastre
GATOR
CAT
GeoBC WebSite iMapBC
GOAT
ARIS
MTO
MapPlace
MINFILE
MLTS
Mineral Titles WebSite
MiDA
Tenure Docs
Land
Forests
Mines
Parks 1 st Nations
Arch
Other
MAPS
BC OnLine
Land Use Applications
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 2
grids and base maps There are over 260 interests on land from 19 partner agencies across four ministries The ILRR became the legal register of Crown land rights and interests on June 19 2007 This is due in part to the partnerships created leading to improved data quality The ILRR was created through consultation with users like you ILRR staff continues to listen to the business needs of users and the ILRR evolves as a result
12 About the ILRR The Integrated Land and Resource Registry (ILRR) is a spatially enabled comprehensive register of legal interests rights designations and administrative boundaries on Crown land It also has information on land and resource restrictions and reservations (ie Parks) and locations of private land where data is available This service provides
bull Web based single legal register of rights and interests on Crown land
bull Information on private land and related land use and base map information Caution Pop-up blockers should be turned off when using the ILRR as many functions open in new browser windows
Users can find information on the ILRR at the ILRR homepage httpgeobcgovbccailrrilrr_refhtml
121 Business Specific Guides
The following reference guides provide topical information about the following specific business areas
bull Forest Data Reference Guide
bull Land Act Data Reference Guide
bull Mineral Placer and Coal Reference Guide
bull Ministry of Environment Reference Guide
bull Petroleum Natural Gas and Geothermal Reference Guide
bull Survey Parcel Fabric Information Guide
These guides can found at httpgeobcgovbccailrrilrr_refhtml under the Reference Material section
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2 Getting Support and Training There are many resources available to users to provide assistance when using the ILRR
21 Natural Resource Sector Business Service Desk To better serve our clients the Service Desk provides a single point of contact for GeoBC applications and services including but not limited to the ILRR Experienced Client Support staff are available to respond to questions either by phone or email
211 Standard Contact Information
Hours of Operation 800 am to 430 pm (PST) Monday to Friday Please leave a voice message if you are calling after hours Phone (within Victoria) (250) 952-6801 Toll Free (within BC) 1-866-952-6801 E-Mail NRSApplicationsgovbcca
212 Internal Government Clients
These links are available through the GeoBC INTRAnet (idir account required) only Should you wish to open an online Service request please logon to NRSApplicationsgovbcca using your IDIR id and adding BCGOV after your name (ie your IDIR IDBCGOV) or you can email the Service Desk at NRSApplicationsgovbcca
Forms are available through the Service Desk online Service Catalogue at nrsenquiriesgovbcca or hard copy forms are available at the listing of forms
22 User Training Guides The following reference guides provide information on how to use the ILRR and include
bull ILRR Overview Presentation
bull ILRR Fact Sheet
bull Saving and Sharing ILRR Information
bull ILRR Quick Reference Guide
bull Map Viewer Quick Reference Guide
bull Conflicting Interests Quick Reference Guide
bull User Guide for ILRR Conflicting Interests
bull Glossary and Definitions -provides a description of the terms and acronyms used in the ILRR
bull Registered ILRR Interests - an alphabetical listing of all current interested registered in the ILRR
These guides can found at httpgeobcgovbccailrrilrr_refhtml under the Reference Material section
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 4
23 ILRR Frequently Asked Questions The ILRR webpage includes a list of Frequently Asked Questions (FAQ) that can be found here httpgeobcgovbccailrrilrr_faqhtml
24 ILRR User References These user guides provide information on data currency and ILRR functionality limitations such as query limits caused by software constraints (ie map viewer software restricts the maximum query size to 100000 hectares) User Guides can be accessed here httpgeobcgovbccailrrilrr_guideshtml The content in these user guides include
bull Guide 1 Data Currency and Quality
bull Guide 2 Map Viewer Functionality
bull Guide 3 Systems Functionality
25 Getting Help in the ILRR In each ILRR window the user can select the button to open the ILRR web help (shown below) to get help for the specified screen
The figure above is an example of the context based help available when using the ILRR application
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 5
3 Security Access
31 Pop-Up Blockers Pop-up blockers should be turned off when using the ILRR as many functions open in new browser windows
Users can turn off the Pop-up Blocker at the bottom of the screen by clicking the Pop-up
Blocker Icon and selecting Turn Off Pop-up Blocker
32 Security Access Groups and Access Levels Security in the ILRR is broken down into User Access Groups and Access Levels User Access Groups Basic BCeID (Guest) user
bull Limited to only the Map Inquiry bull Web Basic Training bull No reporting
Business BCeID user bull Will not display Interest Holder contact information if the Interest Holder type is
lsquoIndividualrsquo
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 6
IDIR user (Government user)
bull No limitations Security is based on
bull Interest type ndash Archaeology information is restricted ndash all users must apply for access to view this information using the Change to Access Form (noted at the bottom of the page)
bull Interest status ndash Most information as requested and Petroleum restricted bull User access group
There are four different security access levels for Business BCeID and IDIR users
bull Full ndash Can see all shapes and attributes for restricted data bull Existence ndash Can see partial shapes and attributes for restricted data bull Notice ndash Receive notice that an interest exists but are given no details about the
interest bull None - User may not access any of the recordrsquos attributes The record does not
appear on any reports accessed by the user Full Access User is able to access all attributes of the interest record (Geometry Agency Type and Content) except where attribute restrictions exist from interest granting agency or legislation Existence User is able to view the Interestrsquos Geometry Issuing Agency Responsible Agency Business Identifier Interest Status and Interest Type but may NOT access other record attributes (such as information found in the detailed report) Notice User receives a notification that a specific Interest Granting Agency may have an interest that matches the userrsquos query parameters and provides Interest Granting Agency contact information The user may not access any additional attributes of the record (canrsquot see summary or detailed report)
Your access can be changed by using the Change to Access Form found at httpgeobcgovbccailrrfilesdocumentationILRR_Change_to_User_Acce
ss_FormpdfThis form can facilitate access to layers that are restricted by default for example Petroleum and Archaeology Sites
4 ILRR Main Menu The ILRR Main Menu is the starting point for users when searching for legal interests rights designations and administrative boundaries on Crown land in the Province of British Columbia From the ILRR Main Menu users can select one of the options
bull Map Inquiry
bull Query Interest Record
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 7
bull Survey Parcel Search
bull Custom Status
bull My Queries and Notifications
bull Business Records
When working in the ILRR application the left side of the page always displays your ILRR menu functions These options allow the user to jump to the different functions of accessing ILRR information or allow the user to return to the ILRR Main Menu
Throughout the users ILRR session the user can jump to any main menu function by selecting the function on the ILRR sidebar
ILRR Main Menu
ILRR Sidebar
ILRR Help
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 8
5 Map Inquiry The Map Inquiry function utilizes the Map Viewer to determine existing rights and interests for a specific location It will also show you visually if there are any pending interests or restrictions
bull The Map Viewer is an interactive mapping tool that allows
ndash The viewing and selection of an area of interest (for Business BCeID and Government IDIR users)
ndash The display of resource information of interest on a base map of the selected area
ndash The querying of the resource information using the Identify tool
ndash The printing and storing of the map and e-mailing of it to others
bull The area of interest cannot exceed 100000 hectares (1000 sq km) unless the user is using the Custom Status option to further refine the results
The Compass Help System is available by clicking the tool within your ILRR Map Viewer The Compass Help System will display
Descriptions and Help with Tabs and Tools currently displayed in your ILRR Map Viewer
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 9
51 Map Inquiry Size Restrictions If you are trying to run a report on an area of interest greater than 100000 hectares (greater than 1000 sq km) you will receive an error message You will need to reduce your Area of Interest (AOI) size in Map Viewer or run the report using the Custom Status Query from the ILRR Main Menu and set your query parameters there Be sure to review the Query Validation Criteria and the Parameter Validation Criteria found in Appendix B- Query Validation Criteria Today in order to successfully run your query
52 Creating an Area of Interest (AOI) An AOI is used to define an area that will be used as a spatial reference for the query
Only Business BCeID and Government IDIR users may use the T tool to define an AOI for a query
There are two methods for creating an AOI in the ILRR Map Viewer
1 Draw an AOI
2 Pick an Existing Polygon for AOI (includes uploaded shapefiles)
521 Drawing an AOI
To Draw an AOI use the following method
1 Click the Draw AOI tool
2 Click to add each vertex for the AOI polygon
3 When complete click OK in the Add AOI Polygon window
4 Click the button to submit the drawn boundary
If you click the button before clicking OK in the AOI Polygon window you will be dropped from your current Map
Viewer session without the AOI location parameter having been set You will have to start over to establish your AOI location
522 Pick an Existing Polygon for AOI
To Pick an Existing Polygon for AOI use the following method
1 Click the Pick an Existing Polygon for AOI tool
2 Click on the polygon you wish to use from the map window
3 In the AOI Select Polygon from layer window select the layer you wish to use from the pick list and click OK
4 Click the button to submit the drawn boundary
If you want to select features from a layer not visible on the map the user will need to first make the layer visible in the Layers tab
If the user wants to delete a drawn or selected AOI the user can
click the Erase AOI tool and click on the feature to be deleted
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 10
(or click and drag a box around several AOI features)
53 Defining Spatial Relationships Defining a spatial relationship and a buffer helps to identify other interest records that may intersect adjoin or be contained by your selected AOI
bull Intersect is when two or more interest records geometry overlap each other
bull Adjoin is when the geometry of the interest record does not intersect with but is immediately next to the geometry parameter
bull Contains is when interests are completely contained within the boundaries of the defined interest record geometry of your specified location
bull The Buffer defines how wide (in meters) an additional area will be that surrounds the area that you define and is included in your query area
bull The default Buffer value is 0 and can not to exceed 10000
54 Defining the Display Options Defining the Display Options screen is used to define your report output criteria
bull The user can set the order that the results are sorted by selecting any of the options
bull Set what file identifiers are displayed for the results
bull A Report Description can be entered to display on all Screen (only when printing the report) File and Batch reports (excluding CSV file format)
bull Set the Output Format to Screen File or Batch
ndash Screen Reports
Output is your computer monitor
Summary or Detail reports available
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 11
Reports are restricted to a maximum of 199 records
ndash File Reports
Output is as a document (available in CSV PDF or RTF formats)
Summary Reports (see Summary Reports) or Detail Report (see Detail Reports) are available
Reports results are restricted to a maximum of 199 records
ndash Batch Reports
Output can be displayed as a document accessed by an emailed link (available in CSV PDF or RTF formats)
Summary Report or Detail Reports are available
Reports are restricted to a maximum of 1999 records
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 12
55 Customizing the ILRR Map Viewer The ILRR map viewer can be customized to create a specific ldquoviewrdquo that the user can create save or print an ILRR map
bull In the ILRR Map Viewer users can zoom to an area of interest using the
navigation tools Zoom In Zoom Out Pan or Zoom Previous
bull Make the desired layers visible by putting a check to the left of each layer in the
tab and click the tab
ndash Most of the layers are only visible at a scale less than 300000 Rolling over the sign to the left of the layer name will confirm what scale the layer is visible at
bull Many layer symbologies can be customized in the tab by clicking the
Change Symbols tool to the right of the layer
ndash You can change the layer symbology and label symbolize by attribute or restore the default symbology
bull View the Map Legend Settings by clicking the tab and then clicking Settings Users can check all layers that you want to display in the legend
bull Click the Save Session to Client tool Click Save session now and then click Save Navigate to the appropriate folder where you wish to save your session
The saved session can be opened at a later date to return to the same location with the same settings (layers AOIs markups etc)
To open a saved session in the Map Viewer click the Open Session tool Click Browse then navigate to the folder where the
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 13
saved session is stored Select the file and click OK Click Open Session
For more information on Customizing the ILRR Viewer refer to the Map Viewer Quick Reference Guide
56 Printing a Map
Use the Print to PDF tool to create a PDF map that you can either print or save to a file To Print to PDF
1 Zoom to the extent on the map you wish to print using the navigational tools
2 Optionally add any markup to the map that may be relevant to your image
3 Click the Print PDF tool In the Information Panel a list of options will be displayed
4 Select the Template from the drop-down menu
5 Select the Scale from the second drop-down menu
6 Enter a Title for the map in the textbox
7 Optionally add any notes that you wish to be included on the map
8 Click OK It may take a few minutes for the map to load
9 Click the [ open map ] link to open your PDF map
10 Here you can either save the PDF or print the PDF
57 Uploading a Shapefile
Use the Upload Shapefile tool to use shapefiles created in other mapping programs as a layer in the ILRR Map Viewer
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 14
Uploaded Shapefiles must have a BC Albers Projection to be imported into the ILRR Map Viewer The parameters are as
follows
- Central meridian 1260000 West longitude
- First Standard Parallel 500000 North latitude
- Second Standard Parallel 583000 North latitude
- Latitude of projection origin 450000 North latitude
- False northing 00
- False easting 10000000 (one million meters) To upload a shapefile
1 Click the Upload Shapefile tool
2 Under Shapefile Attribute File (dbf) click Browse Navigate to the folder where the shapefile dbf file is stored select the file and click OK
3 Under Shapefile Spatial File (shp) click Browse Navigate to the folder where the shapefile shp file is stored select the file and click OK
4 Enter a name for the layer which will be displayed in the layer list
5 Select the symbol colour from the drop-down menu
6 Choose the position where your shapefile will be displayed in the layer list
7 Click OK to upload the shapefile as a layer
Step 2
Step 1
Step 3
Step 4
Step 5
Step 6
Step 7
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 15
Users are required to navigate and zoom to your uploaded layers location using either the standard navigation tools or using the Zoom to Uploaded
Shapefile tool (described in the next section)The shapefile will be the colour that you selected (default is red)
58 Zoom to Uploaded Shapefile The easiest method of navigating to an uploaded shapefile is to use the Zoom to
Uploaded Shapefile tool This tool allows the user to select a shapefile that has been uploaded and then be zoomed to the spatial extent of the shapefile in the Map Viewer To use the Zoom to Uploaded Shapefile tool
1 Upload a shapefile using the Upload Shapefile tool (see previous section)
2 Click the Zoom to Uploaded Shapefile tool
3 In the Map Viewer sidebar choose the uploaded shapefile name from the Layer Name pick list Click OK
Only uploaded shapefiles will be displayed in the Layer Name pick list Other layers can not be zoomed to using this function If no shapefile has
been uploaded the Layer Name pick list will be empty
4 The map will zoom to the extent of the uploaded shapefile
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6 Summary Report The power of the ILRR is its ability to provide the user with a variety of reports The summary report screen displays a high level summary of interest records that result from the query that was created (through Map Inquiry Query Interest Record Survey Parcel Search or Custom Status) The records displayed here are reflective of the display options selected and the data access level your user ID is allowed
bull Summary Report is restricted to a maximum of 199 interest records for a screen or file return or 1999 for a batch return
bull The ILRR Interest Identifier hyperlink will navigate to the Detail Report for that record
bull The Create Status Report and the Create Overlay Report can be performed on a selected ILRR Interest Identifier
bull Selected ILRR Interest Identifier(s) can be displayed with the Map Viewer if there is spatial information available by checking the select box for the record and clicking the button
bull Selected ILRR Interest Identifier(s) can be displayed as a Conflicting Interest with the user created AOI to determine the amount of overlap between the features by
clicking the tool
bull Large interests are identified with the display of the icon The map viewer scale at the bottom of the Map Viewer must be set to 1300000 to view a large interest The complete interest will not be displayed
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 17
Interests that do not have associated spatial data cannot be viewed in Map Viewer or selected to create a status report
The default screen includes ILRR Interest Identifier Issuing Agency Business Identifier Status Type and Responsible Agency These columns can be sorted the user can also create a status report of a record (query the interests that intersect this particular record) view the spatial extent for the record or look at a Detailed Report for a record
There are certain records where the details may be restricted these are shown with a yellow background limited information and no access to the detailed report or spatial information is provided unless appropriate authorization levels are assigned to the user Some sensitive data does not get included such as reserves and requested including petroleum sites Business BCeID and IDIR users can request a higher level of security to view these reports by completing a Change User Access Form Forms are available from the GeoBC Service Desk at httpgeobcgovbccailrrfilesdocumentationILRR_Change_to_User_Access_Formpdf
61 Detailed Report The Detailed Report shows more information about a particular record including Interest Holder Location Area Dates and related Business Keys It is accessed when an Interest is selected by clicking the hyperlink in the Summary Report
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From the Detailed Report screen users can
bull View the spatial record in Map Viewer if spatial data is available
bull Create a Status Report using the current record as the AOI
bull Create an Overlay Report using the current record as the AOI
bull Access GATOR (GATOR subscription required for non-government users)
62 Map Viewer From the Detailed Report or Summary Report screen choose the Map Viewer link to display your results
bull The map zooms to the extent that allows viewing of your selected feature
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For large interests you may not be able to see the extent of the feature as the size of the feature extends beyond the layer visible
scale and will be used to zoom in and pan to see the interest area coverage
63 Create Status Report From the Detailed Report or Summary Report users can create a status report for a particular interest to determine what effect if any other interests have on your selected interest
bull This function will act as if you selected the feature as an AOI in the Map Inquiry function Once selected you will be prompted to define a spatial relationship and a buffer and then to set the Display Options
64 Create Overlay Report Using a selected interest the ILRR Overlay Report allows the user from the Detailed Report or Summary Report to search through the layers of the spatial data available from LRDW and report information about the feature records that spatially overlap with the selected interest
Selected Feature (shown in yellow)
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bull The user can select as many SOE layers as desired that will be searched to see if they overlap the area of the selected interest
bull The Overlay Report will list the Report Details (Name Date Shape name and buffer size) the intersecting features sorted by layer the Layers Queried Successfully and the Overlay Disclaimer
65 Display Conflicting Interests From the Summary Report users can create a Conflicting Interests Report for a particular interest to determine what effect if any the Area of Interest (AOI) the user has defined overlaps a selected interest
The conflicting interest function will only work with the screen output format This means you are limited to less than 199 registered interests in your status query report
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If there is no box and it says lsquono spatialrsquo you will not be able to utilize the conflicting interest display with that selected interest
Once the Conflicting Interests option is selected the conflicting interests will be displayed in the Map Viewer In the map display you can determine the degree of intersection between the AOI and the selected interest
bull The Map Viewer will show the user defined Area of Interest (AOI) as red where it does not intersect with the selected interest and the selected interest area as yellow
bull Where the user defined Area of Interest (AOI) and the area of the selected interest do intersect is displayed in orange
Example 1 In the example below the AOI and the selected interest partially overlap The Area of Interest is shown in red and the selected interest is shown in yellow Where the AOI and the selected interest overlap is shown as orange
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 22
Example 2 In the example below the AOI and the selected interest do not overlap therefore there is no orange area This is possible when using an AOI buffer and the interest falls within the buffer of the AOI or if the lsquoadjoinrsquo function is selected as the spatial relationship for the status query instead of intersect
66 GATOR Users with access to GATOR can click the GATOR link for information on the selected record GATOR is an acronym for Government AccessTool for On-line Retrieval It is an easy to use tool that allows registered users access to the Internet to interactively
Selected Interest
Area of Interest (AOI)
Selected Interest
Area of Interest (AOI)
Overlap
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 23
view extract and print information from the Crown Land Registry For more information click the link that interests you
If the user sees GATOR Main links that will take the user to the Tantalis GATOR homepage
More information on GATOR can be found on the What is Tantalis GATOR webpage
Information on how to use GATOR can be found on the Tantalis GATOR Quickguide webpage
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7 Query Interest Record The Query Interest Record allows you to locate a specific interest record using non-spatial attribute data like the ILRR Identifier the Agency Record Identifier (or business key) including unique business identifier or business key for an interest
The results of a successful query of an interest record will provide a report (summary and detailed) on your specific record and allow you to view the spatial extent You could then also run a status to determine what other rights and interests intersect with or overlap your record The information can be used to support decisions on the best use of the land identify potential land use conflicts and constraints support the referral process determine whether rights can be issued and identify where restrictions are needed
A unique identifier is assigned to the interest record by the issuing agencys operational database If you choose to search by this parameter you will follow these steps
bull Search by Agency Record Identifier
bull Select the Interest Group radio button
bull Select the Agency Record Identifier radio button and enter the record identifier value
bull Data entered is case sensitive A unique number is assigned to the record when the record is added to the ILRR database If you choose to search by this parameter enter the ILRR Interest Identifier in the appropriate space ldquoILRR Interest Identifierrdquo
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Above are the two options in the Query Interest Record The image on the left uses the Agency Record value search (for the Disposition Transaction SID in the image) The image on the left uses the ILRR Interest Identifier value Both of these values will return the same record
8 Survey Parcel Search The ILRR provide users the opportunity to do a quick search by survey parcel using PID PIN Title Number or legal description
Any part of a legal description can be entered into the search screen depending on the accuracy of the input you will receive an equally accurate output
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 26
The Plan number of a legal description can be entered into the Defining Document section of the Survey Parcel Search window
The output from a survey parcel search will provide the user with immediate determination of privatepublic land (with the information available) the primary PIN and the LTO PID if available The parcel can also be viewed spatially using the map viewer
9 Custom Status Query The Custom Status allows you to build a query using seven different parameters You can complete one or more of the parameters to fine-tune your query and result set
bull Parameters can be set by selecting the desired parameter type from the ILRR sidebar under Custom Status
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 27
bull Parameters that have been selected can be returned to the default parameters by clicking the Reset button for that parameter type
bull All Parameters can be returned to the default parameters by clicking the Reset All button
bull Once one or more of the parameters have been set the user can click the Submit button to create the ILRR Summary Report
The results of a successful query of an interest record will provide statusers decision makers and land planners with information to determine the best use of the land identify potential conflicts make decisions on where rights can be issued or identify where restrictions are needed Refer to Appendix B Query Validation Criteria Table for requirements
If no AOI exists within the set parameters the user will see a warning box stating ldquoNo AOI for Conflict Reportingrdquo You can then click Next to
continue to the Generate Report Display Options screen or click Cancel to go to the My Queries and Notifications screen
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91 Interest Type The Interest Type parameter allows you to select which interests to include in your query You can select any or all of the 262 different interest types which are grouped according to type IE Forest Roads Land Act Inclusions Land Act Crown Grants Park Designations etc
bull For this setting all Interest Types are selected by default
bull At least ONE Interest Type must be selected
bull The Interest Group Categories reflect the naming of the layers in the ILRR Map Viewer
bull Users can selectunselect interest types by checking and unchecking the desired Interest type By checkingunchecking an Interest group users can turn the whole group on or off
bull Users can click the Clear All button to unselect all interests or click Select All to select all interests
bull Refer to Appendix B Query Validation Criteria Table for requirements
92 Interest Agency The Interest Agency Parameter allows you to select which agencies to include in your query
Interest Type
Interest Group
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 29
bull The default for this parameter is All Interest Agencies are selected
bull At least ONE Interest Agency must be selected
bull If you have selected an Interest Holder Interest Agencies are filtered
bull Users can click the Clear All button to unselect all agencies or click Select All to select all agencies
bull Refer to Appendix B Query Validation Criteria Table for requirements
93 Location The Location parameter allows you to specify the area or location of the interest There are several different location types
bull Province of BC ndash uses the BC boundary as an AOI
ndash The Province of BC is the default for this parameter unless an Interest Holder is known
bull ILRR Interest Identifier ndash uses unique ILRR specific
ndash Omit dashes spaces and other delimiting characters
bull Parcel Identifier (PID) ndash uses Private Parcel Identifier
ndash Omit dashes spaces and other delimiting characters
bull Parcel ID Number (PIN) ndash uses Crown parcel identifier
ndash Omit dashes spaces and other delimiting characters
bull Title Number ndash uses private parcel Title number
ndash Omit dashes spaces and other delimiting characters
bull Grid ndash uses various map grids
ndash If you select this option you will be directed to the Custom Status Grid screen From here you can select
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 30
Petroleum Natural Gas (ie Mapsheet 094I Map Group 13 Map Block I)
Peace River Block (ie Township 84 Range 18 Section 16)
NTS (ie 094J)
BCGS (ie 94J029)
bull Legal Description ndash uses unique land description
ndash If you select this option you will be directed to the Location Type ndash Legal Description Search screen
bull Map Viewer ndash choose your Area of Interest (AOI) from the Map Viewer The Map Viewer in the Custom Status ndash Location function works in a similar manner as the Map Inquiry function For more information on the map viewer refer to the Map Inquiry section
bull Refer to Appendix B Query Validation Criteria Table for requirements
bull Validation on the ILRR Interest Identifier PID or PIN will be performed to ensure the value entered is valid and there is associated spatial data
931 Grid Search
Defining a Petroleum Natural Gas Grid (Example 82-F-10-H-71-D)
bull In the Map Sheet field enter a map sheet number (ie 082F) This field is case sensitive
bull In the Map Group field enter a Map Group number (ie 10)
bull In the Map Block field enter a Map Block (ie H) This field is case sensitive
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bull In the Map Unit field enter a Map Unit (ie 071) This field is case sensitive The Map Unit number is always a 3 digit number For 2 digit numbers precede them with a zero
Defining a Peace River Block Grid (Example NE 14 OF SECTION 16 TOWNSHIP 84 RANGE 18)
bull In the Township field enter the Township (mandatory field)
bull In the Range field enter the Range (mandatory field)
ndash In some instances the Township and Range numbers may be combined and displayed as a 4 digit number (ie 8418)
bull In the Section field enter a Section (mandatory field)
bull Quarter section can be entered to narrow search parameters (NE NW SE SW)
932 Legal Description Search
bull Primary search Must complete at least one of the components indicated in the Primary column of the Legal Description Search Validation Rules (appendix C) (any subdivision components entered will be ignored for the search)
bull Crown Subdivision Land Title Subdivision or Right of Way search must complete at least two of the components indicated in the corresponding Parcel Type column of the Legal Description Search Validation Rules
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bull Unknown search must complete at least one of the components indicated in the Legal Description Search Validation Rules (Unknown) (appendix D)
bull Limitation of 199 records on a search
The result values that are returned when the Parcel Type of Unknown is used for the search include
bull The number of results that were returned with a hyperlink that will navigate to the parcel type search results screen
bull A number with No hyperlink and the message Exceeds allowable number of records for a search
bull A lsquo0rsquo with No hyperlink and the message No Parcels were found matching your search criteria
bull NA when entered search components do not map to a parcel type
Primary Parcel Search
bull For Crown Subdiv PIN RoW PIN and LTO PID you may see a single result or a bracketed result Selecting the hyperlink will navigate to the corresponding search results screen
bull Selected Primary PIN(s) can be displayed with the Map Viewer if there is a spatial shape for the record
bull The OK button with a selected Primary PIN will navigate to the Location Type screen populating the PIN location type
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 33
Crown Subdivision Search
bull For Crown Primary PIN you may see a single result or a bracketed result Selecting the hyperlink will navigate to the corresponding search results screen
bull The Crown Land Interest hyperlink will navigate to the Crown Land Interest Report screen
bull Selected Crown Subdiv PIN(s) can be displayed with the Map Viewer
bull The OK button with a selected Crown Subdiv PIN will navigate to the Location Type screen populating the PIN location type
Crown Land Interest
bull Subdivision Parcel PIN hyperlink will navigate back to the Crown Subdivision Search Results screen
bull ILRR Interest Identifier hyperlink will display a Detail Report for the interest
bull A selected ILRR Interest Identifier can be displayed with the Map Viewer
bull The OK button with a selected ILRR Interest Identifier will navigate to the Location Type screen populating the ILRR Interest Identifier location type
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Land Title Subdivision
bull The LTO PID hyperlink will navigate to the Land Title Subdivision Search Results Details window
bull For Primary PIN you may see a single result or a bracketed result Selecting the hyperlink will navigate to the corresponding search results screen
bull Selected LTO PID(s) can be displayed with the Map Viewer
bull The OK button with a selected LTO PID will navigate to the Location Type screen populating the PID location type
bull When the Non-ICF layer icon is displayed in the select column this indicates that the data was not provided through Integrated Cadastral Fabric (ICF)
bull When viewing multiple records in the Map Viewer at the same time the records must come from the same data source (ie all ICF or all Non-ICF)
Right of Way Search
bull For Primary PIN you may see a single result or a bracketed result Selecting the hyperlink will navigate to the corresponding search results screen
bull Selected RoW PIN(s) can be displayed with the Map Viewer bull The OK button with a selected RoW PIN will navigate to the Location Type
screen populating the PIN location type
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94 Term or Other Dates The Term or Other Dates parameter allows you to further refine which interests will be returned in your query There are four date types to choose from
bull Requested Date ndash Date of request
bull Term Start Date ndash Date interest starts
bull Term End Date ndash Date interest ends
bull Interest Date ndash Date interest was filed with agency
Users can choose any combination of these dates to refine their search
If the request date interest date term start date or the term end date does not contain a date within ILRR for an interest the interest may not
appear on the results list depending on how you have defined the Term Other Dates parameter (ie the termother dates parameter is designed to return interest based on the interest date interests that do not have an interest date will not be returned)
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95 Interest Holder Since contact information may be protected under the privacy provisions of the Freedom of Information and Protection of Privacy Act your ability to use this functionality or to view the information may be limited by your level of access security parameters You can search by organization name or individualpartner name The ILRR search engine will add a wildcard at the end of the text you enter You can enter the entire name eg Smith or the first part of the name eg Smi You can also use the wildcard () anywhere in your search text eg mi will return Smith Inc 100 Mile House etc
The interest holder and contact information are taken directly from the responsible agencies computer system and therefore differences in how
the various agencies captures and maintains the information (eg BC Ferries BC Ferries BC Ferries Inc) could affect your search results
951 Search Results
bull New Search returns you to the Interest Holder screen
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 38
bull If you have selected Interest Agency Interest Holders are filtered
bull Selecting the Interest Holder Name hyperlink will display the Interest Holder Detail information
bull Interest Holder contact information will not be displayed for BCeID users
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96 Interest Status The Interest Status parameter allows you to select which statuses to include in the query There are four status types included in the ILRR
bull Request ndash application or request has been accepted by an agency - decision pending
bull Active ndash rightinterest has been granted and is in good standing
bull Inactive ndash the right is no longer active and can not return to active status
bull Suspended ndash action taken by interest granting agency that suspends revokes or restricts action or rights of interest holder It may also mean that the term has expired The interest holder however has a period of time in which to reinstate the right
bull Users can click the Clear All button to unselect all statuses or click Select All to select all statuses
97 Interest Size The Interest Size parameter allows you to search for interest records of a particular size
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98 Custom Query Validation Rules (See Appendix B) For queries using a location type of PID PIN or Map Viewer
bull The AOI must be 5000000 hectares or less in size
ndash Additionally if the AOI is greater than 1000000 hectares in size an Interest Holder is must be defined
ndash One other parameter must be selected
Interest Type (select 5 or less)
Interest Agency (select 5 or less)
Date Range (10 years or less)
Interest Size
bull If the Area of Interest is between 100000 hectares and 1000000 hectares 1 of the following parameters is required
ndash Interest Type (select 5 or less)
ndash Interest Agency (select 5 or less)
ndash Date Range (10 years or less)
ndash Interest Size
bull If the Area of Interest is 100000 hectares or less in size no additional parameters are required
For queries using the location type of ILRR Approved Area or BC Province
bull Interest Holder is required OR
bull 2 of the following parameters are required
ndash Interest Type (select 5 or less)
ndash Interest Agency (select 5 or less)
ndash TermOther Dates (if range selected it must be less than 10 years)
ndash Interest Size
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99 Saving a Query It is important to note that before saving a query you should make sure that your parameters are valid and the query does not generate errors The best way to do this is to run the query When you are satisfied that the query works and generates the results you want to save close or minimize your results window and click on the ldquoSave Queryrdquo button in the Custom Status Parameter Summary window At this time you can also save the query to other users by inputting their user ID
bull Saving a query saves the query parameters of a Custom Status Query or an Interest Query NOT the results
bull Entering the query parameters as part of the description is advised
bull The query description will be displayed on the Summary and Detail Reports when printing a screen or output format is file (excluding CSV)
bull The query can be shared with others
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10 My Queries and Notifications The My Queries and Notifications area of the ILRR provides the user the opportunity to modify copy or delete a previously saved query and to create modify and cancel a notification It is important to note that when saving a query you are saving query parameters not results This means that when the interest data changes in the ILRR the results of your saved query may change as well To save query results have them reported as a document file or sent as a batch report by email and then save the document after following the link in the email notice To be alerted when something has changed within your AOI create a notification for the saved query Notifications are based on saved queries ndash if any updates or inserts occur within the AOI defined by the query the associated notifications are automatically sent
101 Viewing Query Details bull Select the query Name hyperlink
bull Displays the query details
bull Displays notification details when available
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102 Copying a Query bull The Copy Query function allows you to copy the parameters of a saved query
bull You can copy any query in the query list
bull You cannot change the parameters when performing a copy of a query
103 Modifying a Query bull The modify query function is only for queries that you have created If you want
to modify a query that was created by another user you must copy it first then modify it
bull Performing the modify function will navigate to either
ndash Query Interest Record Search Parameters screen
ndash Custom Status Parameter Summary screen
bull There are two areas of the query that can be modified
ndash Query parameters
ndash Query characteristics (query name query description query users)
bull If you have do not save the modifications the output using the Batch function will be derived from your original query parameters not the modified query
104 Deleting a Query bull The delete query function will delete or remove a query from the query list
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 44
bull When the current user is the creator of the query the query will be permanently deleted from
ndash your query list
ndash the query list of other users that had access to this query
bull When the current user is the creator of the query the query will be removed from the query list Other users of this query will still have access to the query
105 Creating a Notification If you want to be alerted when something has changed within a saved query result set you can create a notification for the query that generates the results
Before a notification can be created 3 conditions must be met
1 The query must have been run
2 The query cannot have an existing notification
3 The query cannot exceed maximum run time If these conditions are met a notification can be created for a query Once created the user will receive a notification of a change when
1 A new request or interest record is added
2 There is a change in state of an existing request or interest record
3 There is a change in geometry A Maximum threshold has been set so that you will only receive a notification if the change to the geometry area is greater than 5 or more than 1 hectare or if a point moves more than one meter By choosing the ldquoCreate Notificationrdquo link the user can input any number of email addresses that he wishes to be notified when a change has occurred These can be on the daily weekly monthly or yearly basis
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106 Cancelling a Notification bull The Cancel Notification functions allows you to cancel a notification for a saved
query
bull To Cancel Notifications from queries that belong to another user the query owner must be contacted
bull Only the creator of the query can cancel the notification
107 Receiving a Notification bull The user will receive a notification of change when one or more of the following
conditions are met
ndash New request or interest record is added
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 46
ndash Change in state of an existing request or interest record occurs (status is changed)
ndash Change in geometry for an interest
bull Polygons The total area has changed more than 5 or more than 1 hectare
bull Lines The total area of the buffer shape polygon has changed more than 5 or more than 1 hectare
bull Points The point has moved a distance greater than 1 metre in any direction
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11 Public Report The public report provides clients access to a single comprehensive report that utilizes the same cut of data used internally in a format that conforms to the Freedom of Information and Protection of Privacy standards The reports allow a public user to generate a conflict andor constraint report based on an ILRR interest location area of interest or Geomark URL Select your report option Define search location Review Report
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12 Business Report The Business Reports in the ILRR are business specific reports that have been created for specific work flows Currently there is only one Business Report Mineral Titles - Land Owner Notification
121 Mineral Titles ndash Land Owner Notification Part of the requirement of the mineral tenure holders is notification Bill 12 of the Miscellaneous Statutes Amendment Act 2007 now requires a person to serve notice on the private landowner(s) or Crown land lease holder(s) before commencing a mining activity Within the ILRR Business Reports is the Mineral Titles ndash Land Owner Notification report This report allows the tenure holder to input their tenure number or to select an area of interest and then view the Land Owner Notification report as a PDF
bull The user can select to create a Land Owner Notification report by either entering a Mineral Tenure Number (ie 383281) or by selecting an Area of Interest (AOI) and define an AOI in the Map Viewer using the Area of Interest tools
bull The Land Owner Notification results will be displayed in a PDF report There are four sections to the report the General Information section the Crown land lease section the private land within the AOI section and the private land possibly within the AOI section These are explained in more detail below
ndash The General Information section has the name of the report the date it was
run and the search information The search information indicates whether a user-selected AOI or a Mineral Tenure Number was used to define the geographic extent for the report
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 49
ndash The Crown Land Lease section lists all of the Crown land leases which intersecttouchcome in contact withoverlap the AOI along with the ownerrsquos name and address If a lease has multiple owners each owner and their address would be listed The first owner would be labelled Record 1 the second owner would be Record 2 etc If no leases were found the report would say ldquoNone foundrdquo
ndash The Private Lands Within Area of Interest section lists the private land parcels which are completely or partially within or overlap the AOI The Land Title Parcel Identifier (PID) and legal description are listed for each parcel Ownership information for private land is not part of the ILRR so contact information will need to be acquired using BC Online httpswwwbconlinegovbcca
ndash The Private Land Possibly Within the Area of Interest section lists the private land parcels which are possibly within or overlap the AOI The Land Title Parcel Identifier (PID) and legal description are listed for each parcel Ownership information for private land is not part of the ILRR so contact information will need to be acquired using BC Online
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 50
1211 Determining Ownership of a Parcel
There are a few options for determining the ownership information of a private parcel If you have a BC Online account you can look up this information in the BC Assessment Authority or Land Title and Survey Authority systems
bull Some useful links for BC Online
ndash BC Online Homepage httpswwwbconlinegovbcca
ndash BC Online Products httpswwwbconlinegovbccaproductshtml (probably use the Land amp Real Property)
ndash Account Management httpswwwbconlinegovbccamybconlinehtml
bull If there are only a few overlaps in your Land Owner Notification Report you might want to consider giving the report information to a titles search company and have them provide you with the ownership information you require
bull For more information on the procedures for determining the ownership of private land and Crown land leases the following document can be used
ndash httpwwwemprgovbccaTitlesMineralTitlesPubDocumentsLONFM_LON_procedurespdf
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 51
13 Appendix A ndash Map Inquiry and Map Viewer Symbology
Navigation and administration tools
Full extent - map extends to the full view of British Columbia
Zoom In - Zoom in on the map Click and drag a box to zoom in around a specific area
Zoom Out - click on the map to zoom the map out
Pan - click and drag on the map in the direction you want to move
Zoom Previous - zooms the map to the last extent
Zoom to Uploaded Shapefile ndash zooms the map to an uploaded shapefile
Overview Map - shows where the current map window extent is located in BC
Print to PDF - creates a PDF of the current map view
Save Session - saves a session to server or client (your PC or network)
Open Session - opens a saved session
Markup tools
Point Markup - add a point on the map Line Markup - click 2 or more points on the map to draw a line on the map Rectangle Markup - click and drag to draw a rectangle on the map Polygon Markup - click 3 or more points on the map to draw a polygon Line segments can not cross each other Text Markup - add your own text or a coordinate label Label Markup - select a layer and field to label features on the map Grid Markup - define how many horizontal and vertical lines to mark on the map window Erase Markup - erase individually by clicking on it or erase a group by dragging a box around the area Clear Selection ndashprovides the option to select and clear markup graphics andor AOI graphics
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 52
Upload a Shapefile - add your own shape file to the map Must be BC in Albers projection (BCeID and government users can then use the shape to create an area of interest AOI) Report notified interests
Viewing and analytical tools
Identify Visible - identify attributes of all layers turned on at one point
Identify - click on feature on the map on the active layer to view attribute Identify by Radius - view all attributes on a layer within a specific distance around a point Select - select features on the map Buffer - select features within a specific distance around a selection set Measure Distance - calculates distance of user defined line segment Measure Area - calculates the area of a user defined polygon XY Location - gets you the location coordinates
Select and accept an area of interest(AOI) and add to your map
Draw AOI - Click on 3 or more points to draw an AOI polygon for statusing Pick an existing polygon for an AOI - You can also select the polygon created when you imported your shape file using the Upload a Shapefile tool Erase area of interest ndash Erases your current AOI
Users can accept the AOI and create an instant attribute status report of Crown land rights and interests in their AOI
Click on
14 Appendix B Query Validation Criteria Table
USER SELECTS VALIDATION RULES
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Location Type Area of Interest in Hectares
User Must Select Parameter
Parameter Limits
PIN PID or Map Viewer Between 1 amp 5 million
Interest Holder At least one
PIN PID or Map Viewer Between 100000 amp 1 million
Interest Holder
At least one
OR
Between 100000 amp 1 million
At least TWO of the following parameters
Interest Type 5 Types or less
Interest Agency 5 Agencies or less
TermOther Dates A span of 10 years or less
Interest Size No limits
PIN PID or Map Viewer Less than 100000
No rules No limits
ILRR Approved Area or BC Province
NA Interest Holder
OR
NA At least TWO of the following parameters
Interest Type 5 Types or less
Interest Agency 5 Agencies or less
TermOther Dates A span of 10 years or less
Interest Size No limits
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15 Appendix C Legal Description Validation Rules
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16 Appendix D Query Validation Criteria Table (unknown)
10 My Queries and Notifications 42 101 Viewing Query Details 42 102 Copying a Query 43 103 Modifying a Query 43 104 Deleting a Query 43 105 Creating a Notification 44 106 Cancelling a Notification 45 107 Receiving a Notification 45
11 Business Report 47 111 Mineral Titles ndash Land Owner Notification 48
1111 Determining Ownership of a Parcel 50 12 Appendix A ndash Map Inquiry and Map Viewer Symbology 51
13 Appendix B 52
14 Appendix C 54
15 Appendix D 55
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1 ILRR Overview The Vision for the Integrated Land and Resource Registry Project is to create
ldquoa spatially enabled efficient and accessible electronic register of all legal interests in Crown and private land and resources which serves the business needs of a diversity of users and clientsrdquo
The challenge in British Columbia is to effectively manage 95 million hectares (235 million acres) of land and water on behalf of all British Columbians There are numerous information systems managed by dozens of agencies with difficult access to information and limited information sharing There is duplicate data entry numerous versions of data created by individual agencies to meet their own needs and there is no spatial information for the location of private land
11 The ILRR - A Business Solution The ILRR creates a web accessible single register of rights and interests on Crown land plus information on private land cadastral survey fabric administrative boundaries
Crown Grants
BC Assessment
Statusers Researchers
Planners
ALTOS
Corporate Online Site
Registry
FTA
INCOSADA
MapView
NRCan
RAAD
PAR
BCGNIS
Tantalis RAT
Online Cadastre
GATOR
CAT
GeoBC WebSite iMapBC
GOAT
ARIS
MTO
MapPlace
MINFILE
MLTS
Mineral Titles WebSite
MiDA
Tenure Docs
Land
Forests
Mines
Parks 1 st Nations
Arch
Other
MAPS
BC OnLine
Land Use Applications
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 2
grids and base maps There are over 260 interests on land from 19 partner agencies across four ministries The ILRR became the legal register of Crown land rights and interests on June 19 2007 This is due in part to the partnerships created leading to improved data quality The ILRR was created through consultation with users like you ILRR staff continues to listen to the business needs of users and the ILRR evolves as a result
12 About the ILRR The Integrated Land and Resource Registry (ILRR) is a spatially enabled comprehensive register of legal interests rights designations and administrative boundaries on Crown land It also has information on land and resource restrictions and reservations (ie Parks) and locations of private land where data is available This service provides
bull Web based single legal register of rights and interests on Crown land
bull Information on private land and related land use and base map information Caution Pop-up blockers should be turned off when using the ILRR as many functions open in new browser windows
Users can find information on the ILRR at the ILRR homepage httpgeobcgovbccailrrilrr_refhtml
121 Business Specific Guides
The following reference guides provide topical information about the following specific business areas
bull Forest Data Reference Guide
bull Land Act Data Reference Guide
bull Mineral Placer and Coal Reference Guide
bull Ministry of Environment Reference Guide
bull Petroleum Natural Gas and Geothermal Reference Guide
bull Survey Parcel Fabric Information Guide
These guides can found at httpgeobcgovbccailrrilrr_refhtml under the Reference Material section
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2 Getting Support and Training There are many resources available to users to provide assistance when using the ILRR
21 Natural Resource Sector Business Service Desk To better serve our clients the Service Desk provides a single point of contact for GeoBC applications and services including but not limited to the ILRR Experienced Client Support staff are available to respond to questions either by phone or email
211 Standard Contact Information
Hours of Operation 800 am to 430 pm (PST) Monday to Friday Please leave a voice message if you are calling after hours Phone (within Victoria) (250) 952-6801 Toll Free (within BC) 1-866-952-6801 E-Mail NRSApplicationsgovbcca
212 Internal Government Clients
These links are available through the GeoBC INTRAnet (idir account required) only Should you wish to open an online Service request please logon to NRSApplicationsgovbcca using your IDIR id and adding BCGOV after your name (ie your IDIR IDBCGOV) or you can email the Service Desk at NRSApplicationsgovbcca
Forms are available through the Service Desk online Service Catalogue at nrsenquiriesgovbcca or hard copy forms are available at the listing of forms
22 User Training Guides The following reference guides provide information on how to use the ILRR and include
bull ILRR Overview Presentation
bull ILRR Fact Sheet
bull Saving and Sharing ILRR Information
bull ILRR Quick Reference Guide
bull Map Viewer Quick Reference Guide
bull Conflicting Interests Quick Reference Guide
bull User Guide for ILRR Conflicting Interests
bull Glossary and Definitions -provides a description of the terms and acronyms used in the ILRR
bull Registered ILRR Interests - an alphabetical listing of all current interested registered in the ILRR
These guides can found at httpgeobcgovbccailrrilrr_refhtml under the Reference Material section
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23 ILRR Frequently Asked Questions The ILRR webpage includes a list of Frequently Asked Questions (FAQ) that can be found here httpgeobcgovbccailrrilrr_faqhtml
24 ILRR User References These user guides provide information on data currency and ILRR functionality limitations such as query limits caused by software constraints (ie map viewer software restricts the maximum query size to 100000 hectares) User Guides can be accessed here httpgeobcgovbccailrrilrr_guideshtml The content in these user guides include
bull Guide 1 Data Currency and Quality
bull Guide 2 Map Viewer Functionality
bull Guide 3 Systems Functionality
25 Getting Help in the ILRR In each ILRR window the user can select the button to open the ILRR web help (shown below) to get help for the specified screen
The figure above is an example of the context based help available when using the ILRR application
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3 Security Access
31 Pop-Up Blockers Pop-up blockers should be turned off when using the ILRR as many functions open in new browser windows
Users can turn off the Pop-up Blocker at the bottom of the screen by clicking the Pop-up
Blocker Icon and selecting Turn Off Pop-up Blocker
32 Security Access Groups and Access Levels Security in the ILRR is broken down into User Access Groups and Access Levels User Access Groups Basic BCeID (Guest) user
bull Limited to only the Map Inquiry bull Web Basic Training bull No reporting
Business BCeID user bull Will not display Interest Holder contact information if the Interest Holder type is
lsquoIndividualrsquo
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 6
IDIR user (Government user)
bull No limitations Security is based on
bull Interest type ndash Archaeology information is restricted ndash all users must apply for access to view this information using the Change to Access Form (noted at the bottom of the page)
bull Interest status ndash Most information as requested and Petroleum restricted bull User access group
There are four different security access levels for Business BCeID and IDIR users
bull Full ndash Can see all shapes and attributes for restricted data bull Existence ndash Can see partial shapes and attributes for restricted data bull Notice ndash Receive notice that an interest exists but are given no details about the
interest bull None - User may not access any of the recordrsquos attributes The record does not
appear on any reports accessed by the user Full Access User is able to access all attributes of the interest record (Geometry Agency Type and Content) except where attribute restrictions exist from interest granting agency or legislation Existence User is able to view the Interestrsquos Geometry Issuing Agency Responsible Agency Business Identifier Interest Status and Interest Type but may NOT access other record attributes (such as information found in the detailed report) Notice User receives a notification that a specific Interest Granting Agency may have an interest that matches the userrsquos query parameters and provides Interest Granting Agency contact information The user may not access any additional attributes of the record (canrsquot see summary or detailed report)
Your access can be changed by using the Change to Access Form found at httpgeobcgovbccailrrfilesdocumentationILRR_Change_to_User_Acce
ss_FormpdfThis form can facilitate access to layers that are restricted by default for example Petroleum and Archaeology Sites
4 ILRR Main Menu The ILRR Main Menu is the starting point for users when searching for legal interests rights designations and administrative boundaries on Crown land in the Province of British Columbia From the ILRR Main Menu users can select one of the options
bull Map Inquiry
bull Query Interest Record
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bull Survey Parcel Search
bull Custom Status
bull My Queries and Notifications
bull Business Records
When working in the ILRR application the left side of the page always displays your ILRR menu functions These options allow the user to jump to the different functions of accessing ILRR information or allow the user to return to the ILRR Main Menu
Throughout the users ILRR session the user can jump to any main menu function by selecting the function on the ILRR sidebar
ILRR Main Menu
ILRR Sidebar
ILRR Help
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5 Map Inquiry The Map Inquiry function utilizes the Map Viewer to determine existing rights and interests for a specific location It will also show you visually if there are any pending interests or restrictions
bull The Map Viewer is an interactive mapping tool that allows
ndash The viewing and selection of an area of interest (for Business BCeID and Government IDIR users)
ndash The display of resource information of interest on a base map of the selected area
ndash The querying of the resource information using the Identify tool
ndash The printing and storing of the map and e-mailing of it to others
bull The area of interest cannot exceed 100000 hectares (1000 sq km) unless the user is using the Custom Status option to further refine the results
The Compass Help System is available by clicking the tool within your ILRR Map Viewer The Compass Help System will display
Descriptions and Help with Tabs and Tools currently displayed in your ILRR Map Viewer
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51 Map Inquiry Size Restrictions If you are trying to run a report on an area of interest greater than 100000 hectares (greater than 1000 sq km) you will receive an error message You will need to reduce your Area of Interest (AOI) size in Map Viewer or run the report using the Custom Status Query from the ILRR Main Menu and set your query parameters there Be sure to review the Query Validation Criteria and the Parameter Validation Criteria found in Appendix B- Query Validation Criteria Today in order to successfully run your query
52 Creating an Area of Interest (AOI) An AOI is used to define an area that will be used as a spatial reference for the query
Only Business BCeID and Government IDIR users may use the T tool to define an AOI for a query
There are two methods for creating an AOI in the ILRR Map Viewer
1 Draw an AOI
2 Pick an Existing Polygon for AOI (includes uploaded shapefiles)
521 Drawing an AOI
To Draw an AOI use the following method
1 Click the Draw AOI tool
2 Click to add each vertex for the AOI polygon
3 When complete click OK in the Add AOI Polygon window
4 Click the button to submit the drawn boundary
If you click the button before clicking OK in the AOI Polygon window you will be dropped from your current Map
Viewer session without the AOI location parameter having been set You will have to start over to establish your AOI location
522 Pick an Existing Polygon for AOI
To Pick an Existing Polygon for AOI use the following method
1 Click the Pick an Existing Polygon for AOI tool
2 Click on the polygon you wish to use from the map window
3 In the AOI Select Polygon from layer window select the layer you wish to use from the pick list and click OK
4 Click the button to submit the drawn boundary
If you want to select features from a layer not visible on the map the user will need to first make the layer visible in the Layers tab
If the user wants to delete a drawn or selected AOI the user can
click the Erase AOI tool and click on the feature to be deleted
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(or click and drag a box around several AOI features)
53 Defining Spatial Relationships Defining a spatial relationship and a buffer helps to identify other interest records that may intersect adjoin or be contained by your selected AOI
bull Intersect is when two or more interest records geometry overlap each other
bull Adjoin is when the geometry of the interest record does not intersect with but is immediately next to the geometry parameter
bull Contains is when interests are completely contained within the boundaries of the defined interest record geometry of your specified location
bull The Buffer defines how wide (in meters) an additional area will be that surrounds the area that you define and is included in your query area
bull The default Buffer value is 0 and can not to exceed 10000
54 Defining the Display Options Defining the Display Options screen is used to define your report output criteria
bull The user can set the order that the results are sorted by selecting any of the options
bull Set what file identifiers are displayed for the results
bull A Report Description can be entered to display on all Screen (only when printing the report) File and Batch reports (excluding CSV file format)
bull Set the Output Format to Screen File or Batch
ndash Screen Reports
Output is your computer monitor
Summary or Detail reports available
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Reports are restricted to a maximum of 199 records
ndash File Reports
Output is as a document (available in CSV PDF or RTF formats)
Summary Reports (see Summary Reports) or Detail Report (see Detail Reports) are available
Reports results are restricted to a maximum of 199 records
ndash Batch Reports
Output can be displayed as a document accessed by an emailed link (available in CSV PDF or RTF formats)
Summary Report or Detail Reports are available
Reports are restricted to a maximum of 1999 records
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55 Customizing the ILRR Map Viewer The ILRR map viewer can be customized to create a specific ldquoviewrdquo that the user can create save or print an ILRR map
bull In the ILRR Map Viewer users can zoom to an area of interest using the
navigation tools Zoom In Zoom Out Pan or Zoom Previous
bull Make the desired layers visible by putting a check to the left of each layer in the
tab and click the tab
ndash Most of the layers are only visible at a scale less than 300000 Rolling over the sign to the left of the layer name will confirm what scale the layer is visible at
bull Many layer symbologies can be customized in the tab by clicking the
Change Symbols tool to the right of the layer
ndash You can change the layer symbology and label symbolize by attribute or restore the default symbology
bull View the Map Legend Settings by clicking the tab and then clicking Settings Users can check all layers that you want to display in the legend
bull Click the Save Session to Client tool Click Save session now and then click Save Navigate to the appropriate folder where you wish to save your session
The saved session can be opened at a later date to return to the same location with the same settings (layers AOIs markups etc)
To open a saved session in the Map Viewer click the Open Session tool Click Browse then navigate to the folder where the
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 13
saved session is stored Select the file and click OK Click Open Session
For more information on Customizing the ILRR Viewer refer to the Map Viewer Quick Reference Guide
56 Printing a Map
Use the Print to PDF tool to create a PDF map that you can either print or save to a file To Print to PDF
1 Zoom to the extent on the map you wish to print using the navigational tools
2 Optionally add any markup to the map that may be relevant to your image
3 Click the Print PDF tool In the Information Panel a list of options will be displayed
4 Select the Template from the drop-down menu
5 Select the Scale from the second drop-down menu
6 Enter a Title for the map in the textbox
7 Optionally add any notes that you wish to be included on the map
8 Click OK It may take a few minutes for the map to load
9 Click the [ open map ] link to open your PDF map
10 Here you can either save the PDF or print the PDF
57 Uploading a Shapefile
Use the Upload Shapefile tool to use shapefiles created in other mapping programs as a layer in the ILRR Map Viewer
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Uploaded Shapefiles must have a BC Albers Projection to be imported into the ILRR Map Viewer The parameters are as
follows
- Central meridian 1260000 West longitude
- First Standard Parallel 500000 North latitude
- Second Standard Parallel 583000 North latitude
- Latitude of projection origin 450000 North latitude
- False northing 00
- False easting 10000000 (one million meters) To upload a shapefile
1 Click the Upload Shapefile tool
2 Under Shapefile Attribute File (dbf) click Browse Navigate to the folder where the shapefile dbf file is stored select the file and click OK
3 Under Shapefile Spatial File (shp) click Browse Navigate to the folder where the shapefile shp file is stored select the file and click OK
4 Enter a name for the layer which will be displayed in the layer list
5 Select the symbol colour from the drop-down menu
6 Choose the position where your shapefile will be displayed in the layer list
7 Click OK to upload the shapefile as a layer
Step 2
Step 1
Step 3
Step 4
Step 5
Step 6
Step 7
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Users are required to navigate and zoom to your uploaded layers location using either the standard navigation tools or using the Zoom to Uploaded
Shapefile tool (described in the next section)The shapefile will be the colour that you selected (default is red)
58 Zoom to Uploaded Shapefile The easiest method of navigating to an uploaded shapefile is to use the Zoom to
Uploaded Shapefile tool This tool allows the user to select a shapefile that has been uploaded and then be zoomed to the spatial extent of the shapefile in the Map Viewer To use the Zoom to Uploaded Shapefile tool
1 Upload a shapefile using the Upload Shapefile tool (see previous section)
2 Click the Zoom to Uploaded Shapefile tool
3 In the Map Viewer sidebar choose the uploaded shapefile name from the Layer Name pick list Click OK
Only uploaded shapefiles will be displayed in the Layer Name pick list Other layers can not be zoomed to using this function If no shapefile has
been uploaded the Layer Name pick list will be empty
4 The map will zoom to the extent of the uploaded shapefile
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6 Summary Report The power of the ILRR is its ability to provide the user with a variety of reports The summary report screen displays a high level summary of interest records that result from the query that was created (through Map Inquiry Query Interest Record Survey Parcel Search or Custom Status) The records displayed here are reflective of the display options selected and the data access level your user ID is allowed
bull Summary Report is restricted to a maximum of 199 interest records for a screen or file return or 1999 for a batch return
bull The ILRR Interest Identifier hyperlink will navigate to the Detail Report for that record
bull The Create Status Report and the Create Overlay Report can be performed on a selected ILRR Interest Identifier
bull Selected ILRR Interest Identifier(s) can be displayed with the Map Viewer if there is spatial information available by checking the select box for the record and clicking the button
bull Selected ILRR Interest Identifier(s) can be displayed as a Conflicting Interest with the user created AOI to determine the amount of overlap between the features by
clicking the tool
bull Large interests are identified with the display of the icon The map viewer scale at the bottom of the Map Viewer must be set to 1300000 to view a large interest The complete interest will not be displayed
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Interests that do not have associated spatial data cannot be viewed in Map Viewer or selected to create a status report
The default screen includes ILRR Interest Identifier Issuing Agency Business Identifier Status Type and Responsible Agency These columns can be sorted the user can also create a status report of a record (query the interests that intersect this particular record) view the spatial extent for the record or look at a Detailed Report for a record
There are certain records where the details may be restricted these are shown with a yellow background limited information and no access to the detailed report or spatial information is provided unless appropriate authorization levels are assigned to the user Some sensitive data does not get included such as reserves and requested including petroleum sites Business BCeID and IDIR users can request a higher level of security to view these reports by completing a Change User Access Form Forms are available from the GeoBC Service Desk at httpgeobcgovbccailrrfilesdocumentationILRR_Change_to_User_Access_Formpdf
61 Detailed Report The Detailed Report shows more information about a particular record including Interest Holder Location Area Dates and related Business Keys It is accessed when an Interest is selected by clicking the hyperlink in the Summary Report
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From the Detailed Report screen users can
bull View the spatial record in Map Viewer if spatial data is available
bull Create a Status Report using the current record as the AOI
bull Create an Overlay Report using the current record as the AOI
bull Access GATOR (GATOR subscription required for non-government users)
62 Map Viewer From the Detailed Report or Summary Report screen choose the Map Viewer link to display your results
bull The map zooms to the extent that allows viewing of your selected feature
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For large interests you may not be able to see the extent of the feature as the size of the feature extends beyond the layer visible
scale and will be used to zoom in and pan to see the interest area coverage
63 Create Status Report From the Detailed Report or Summary Report users can create a status report for a particular interest to determine what effect if any other interests have on your selected interest
bull This function will act as if you selected the feature as an AOI in the Map Inquiry function Once selected you will be prompted to define a spatial relationship and a buffer and then to set the Display Options
64 Create Overlay Report Using a selected interest the ILRR Overlay Report allows the user from the Detailed Report or Summary Report to search through the layers of the spatial data available from LRDW and report information about the feature records that spatially overlap with the selected interest
Selected Feature (shown in yellow)
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bull The user can select as many SOE layers as desired that will be searched to see if they overlap the area of the selected interest
bull The Overlay Report will list the Report Details (Name Date Shape name and buffer size) the intersecting features sorted by layer the Layers Queried Successfully and the Overlay Disclaimer
65 Display Conflicting Interests From the Summary Report users can create a Conflicting Interests Report for a particular interest to determine what effect if any the Area of Interest (AOI) the user has defined overlaps a selected interest
The conflicting interest function will only work with the screen output format This means you are limited to less than 199 registered interests in your status query report
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If there is no box and it says lsquono spatialrsquo you will not be able to utilize the conflicting interest display with that selected interest
Once the Conflicting Interests option is selected the conflicting interests will be displayed in the Map Viewer In the map display you can determine the degree of intersection between the AOI and the selected interest
bull The Map Viewer will show the user defined Area of Interest (AOI) as red where it does not intersect with the selected interest and the selected interest area as yellow
bull Where the user defined Area of Interest (AOI) and the area of the selected interest do intersect is displayed in orange
Example 1 In the example below the AOI and the selected interest partially overlap The Area of Interest is shown in red and the selected interest is shown in yellow Where the AOI and the selected interest overlap is shown as orange
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 22
Example 2 In the example below the AOI and the selected interest do not overlap therefore there is no orange area This is possible when using an AOI buffer and the interest falls within the buffer of the AOI or if the lsquoadjoinrsquo function is selected as the spatial relationship for the status query instead of intersect
66 GATOR Users with access to GATOR can click the GATOR link for information on the selected record GATOR is an acronym for Government AccessTool for On-line Retrieval It is an easy to use tool that allows registered users access to the Internet to interactively
Selected Interest
Area of Interest (AOI)
Selected Interest
Area of Interest (AOI)
Overlap
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 23
view extract and print information from the Crown Land Registry For more information click the link that interests you
If the user sees GATOR Main links that will take the user to the Tantalis GATOR homepage
More information on GATOR can be found on the What is Tantalis GATOR webpage
Information on how to use GATOR can be found on the Tantalis GATOR Quickguide webpage
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 24
7 Query Interest Record The Query Interest Record allows you to locate a specific interest record using non-spatial attribute data like the ILRR Identifier the Agency Record Identifier (or business key) including unique business identifier or business key for an interest
The results of a successful query of an interest record will provide a report (summary and detailed) on your specific record and allow you to view the spatial extent You could then also run a status to determine what other rights and interests intersect with or overlap your record The information can be used to support decisions on the best use of the land identify potential land use conflicts and constraints support the referral process determine whether rights can be issued and identify where restrictions are needed
A unique identifier is assigned to the interest record by the issuing agencys operational database If you choose to search by this parameter you will follow these steps
bull Search by Agency Record Identifier
bull Select the Interest Group radio button
bull Select the Agency Record Identifier radio button and enter the record identifier value
bull Data entered is case sensitive A unique number is assigned to the record when the record is added to the ILRR database If you choose to search by this parameter enter the ILRR Interest Identifier in the appropriate space ldquoILRR Interest Identifierrdquo
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 25
Above are the two options in the Query Interest Record The image on the left uses the Agency Record value search (for the Disposition Transaction SID in the image) The image on the left uses the ILRR Interest Identifier value Both of these values will return the same record
8 Survey Parcel Search The ILRR provide users the opportunity to do a quick search by survey parcel using PID PIN Title Number or legal description
Any part of a legal description can be entered into the search screen depending on the accuracy of the input you will receive an equally accurate output
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 26
The Plan number of a legal description can be entered into the Defining Document section of the Survey Parcel Search window
The output from a survey parcel search will provide the user with immediate determination of privatepublic land (with the information available) the primary PIN and the LTO PID if available The parcel can also be viewed spatially using the map viewer
9 Custom Status Query The Custom Status allows you to build a query using seven different parameters You can complete one or more of the parameters to fine-tune your query and result set
bull Parameters can be set by selecting the desired parameter type from the ILRR sidebar under Custom Status
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 27
bull Parameters that have been selected can be returned to the default parameters by clicking the Reset button for that parameter type
bull All Parameters can be returned to the default parameters by clicking the Reset All button
bull Once one or more of the parameters have been set the user can click the Submit button to create the ILRR Summary Report
The results of a successful query of an interest record will provide statusers decision makers and land planners with information to determine the best use of the land identify potential conflicts make decisions on where rights can be issued or identify where restrictions are needed Refer to Appendix B Query Validation Criteria Table for requirements
If no AOI exists within the set parameters the user will see a warning box stating ldquoNo AOI for Conflict Reportingrdquo You can then click Next to
continue to the Generate Report Display Options screen or click Cancel to go to the My Queries and Notifications screen
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 28
91 Interest Type The Interest Type parameter allows you to select which interests to include in your query You can select any or all of the 262 different interest types which are grouped according to type IE Forest Roads Land Act Inclusions Land Act Crown Grants Park Designations etc
bull For this setting all Interest Types are selected by default
bull At least ONE Interest Type must be selected
bull The Interest Group Categories reflect the naming of the layers in the ILRR Map Viewer
bull Users can selectunselect interest types by checking and unchecking the desired Interest type By checkingunchecking an Interest group users can turn the whole group on or off
bull Users can click the Clear All button to unselect all interests or click Select All to select all interests
bull Refer to Appendix B Query Validation Criteria Table for requirements
92 Interest Agency The Interest Agency Parameter allows you to select which agencies to include in your query
Interest Type
Interest Group
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 29
bull The default for this parameter is All Interest Agencies are selected
bull At least ONE Interest Agency must be selected
bull If you have selected an Interest Holder Interest Agencies are filtered
bull Users can click the Clear All button to unselect all agencies or click Select All to select all agencies
bull Refer to Appendix B Query Validation Criteria Table for requirements
93 Location The Location parameter allows you to specify the area or location of the interest There are several different location types
bull Province of BC ndash uses the BC boundary as an AOI
ndash The Province of BC is the default for this parameter unless an Interest Holder is known
bull ILRR Interest Identifier ndash uses unique ILRR specific
ndash Omit dashes spaces and other delimiting characters
bull Parcel Identifier (PID) ndash uses Private Parcel Identifier
ndash Omit dashes spaces and other delimiting characters
bull Parcel ID Number (PIN) ndash uses Crown parcel identifier
ndash Omit dashes spaces and other delimiting characters
bull Title Number ndash uses private parcel Title number
ndash Omit dashes spaces and other delimiting characters
bull Grid ndash uses various map grids
ndash If you select this option you will be directed to the Custom Status Grid screen From here you can select
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 30
Petroleum Natural Gas (ie Mapsheet 094I Map Group 13 Map Block I)
Peace River Block (ie Township 84 Range 18 Section 16)
NTS (ie 094J)
BCGS (ie 94J029)
bull Legal Description ndash uses unique land description
ndash If you select this option you will be directed to the Location Type ndash Legal Description Search screen
bull Map Viewer ndash choose your Area of Interest (AOI) from the Map Viewer The Map Viewer in the Custom Status ndash Location function works in a similar manner as the Map Inquiry function For more information on the map viewer refer to the Map Inquiry section
bull Refer to Appendix B Query Validation Criteria Table for requirements
bull Validation on the ILRR Interest Identifier PID or PIN will be performed to ensure the value entered is valid and there is associated spatial data
931 Grid Search
Defining a Petroleum Natural Gas Grid (Example 82-F-10-H-71-D)
bull In the Map Sheet field enter a map sheet number (ie 082F) This field is case sensitive
bull In the Map Group field enter a Map Group number (ie 10)
bull In the Map Block field enter a Map Block (ie H) This field is case sensitive
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 31
bull In the Map Unit field enter a Map Unit (ie 071) This field is case sensitive The Map Unit number is always a 3 digit number For 2 digit numbers precede them with a zero
Defining a Peace River Block Grid (Example NE 14 OF SECTION 16 TOWNSHIP 84 RANGE 18)
bull In the Township field enter the Township (mandatory field)
bull In the Range field enter the Range (mandatory field)
ndash In some instances the Township and Range numbers may be combined and displayed as a 4 digit number (ie 8418)
bull In the Section field enter a Section (mandatory field)
bull Quarter section can be entered to narrow search parameters (NE NW SE SW)
932 Legal Description Search
bull Primary search Must complete at least one of the components indicated in the Primary column of the Legal Description Search Validation Rules (appendix C) (any subdivision components entered will be ignored for the search)
bull Crown Subdivision Land Title Subdivision or Right of Way search must complete at least two of the components indicated in the corresponding Parcel Type column of the Legal Description Search Validation Rules
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 32
bull Unknown search must complete at least one of the components indicated in the Legal Description Search Validation Rules (Unknown) (appendix D)
bull Limitation of 199 records on a search
The result values that are returned when the Parcel Type of Unknown is used for the search include
bull The number of results that were returned with a hyperlink that will navigate to the parcel type search results screen
bull A number with No hyperlink and the message Exceeds allowable number of records for a search
bull A lsquo0rsquo with No hyperlink and the message No Parcels were found matching your search criteria
bull NA when entered search components do not map to a parcel type
Primary Parcel Search
bull For Crown Subdiv PIN RoW PIN and LTO PID you may see a single result or a bracketed result Selecting the hyperlink will navigate to the corresponding search results screen
bull Selected Primary PIN(s) can be displayed with the Map Viewer if there is a spatial shape for the record
bull The OK button with a selected Primary PIN will navigate to the Location Type screen populating the PIN location type
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 33
Crown Subdivision Search
bull For Crown Primary PIN you may see a single result or a bracketed result Selecting the hyperlink will navigate to the corresponding search results screen
bull The Crown Land Interest hyperlink will navigate to the Crown Land Interest Report screen
bull Selected Crown Subdiv PIN(s) can be displayed with the Map Viewer
bull The OK button with a selected Crown Subdiv PIN will navigate to the Location Type screen populating the PIN location type
Crown Land Interest
bull Subdivision Parcel PIN hyperlink will navigate back to the Crown Subdivision Search Results screen
bull ILRR Interest Identifier hyperlink will display a Detail Report for the interest
bull A selected ILRR Interest Identifier can be displayed with the Map Viewer
bull The OK button with a selected ILRR Interest Identifier will navigate to the Location Type screen populating the ILRR Interest Identifier location type
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 34
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 35
Land Title Subdivision
bull The LTO PID hyperlink will navigate to the Land Title Subdivision Search Results Details window
bull For Primary PIN you may see a single result or a bracketed result Selecting the hyperlink will navigate to the corresponding search results screen
bull Selected LTO PID(s) can be displayed with the Map Viewer
bull The OK button with a selected LTO PID will navigate to the Location Type screen populating the PID location type
bull When the Non-ICF layer icon is displayed in the select column this indicates that the data was not provided through Integrated Cadastral Fabric (ICF)
bull When viewing multiple records in the Map Viewer at the same time the records must come from the same data source (ie all ICF or all Non-ICF)
Right of Way Search
bull For Primary PIN you may see a single result or a bracketed result Selecting the hyperlink will navigate to the corresponding search results screen
bull Selected RoW PIN(s) can be displayed with the Map Viewer bull The OK button with a selected RoW PIN will navigate to the Location Type
screen populating the PIN location type
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 36
94 Term or Other Dates The Term or Other Dates parameter allows you to further refine which interests will be returned in your query There are four date types to choose from
bull Requested Date ndash Date of request
bull Term Start Date ndash Date interest starts
bull Term End Date ndash Date interest ends
bull Interest Date ndash Date interest was filed with agency
Users can choose any combination of these dates to refine their search
If the request date interest date term start date or the term end date does not contain a date within ILRR for an interest the interest may not
appear on the results list depending on how you have defined the Term Other Dates parameter (ie the termother dates parameter is designed to return interest based on the interest date interests that do not have an interest date will not be returned)
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 37
95 Interest Holder Since contact information may be protected under the privacy provisions of the Freedom of Information and Protection of Privacy Act your ability to use this functionality or to view the information may be limited by your level of access security parameters You can search by organization name or individualpartner name The ILRR search engine will add a wildcard at the end of the text you enter You can enter the entire name eg Smith or the first part of the name eg Smi You can also use the wildcard () anywhere in your search text eg mi will return Smith Inc 100 Mile House etc
The interest holder and contact information are taken directly from the responsible agencies computer system and therefore differences in how
the various agencies captures and maintains the information (eg BC Ferries BC Ferries BC Ferries Inc) could affect your search results
951 Search Results
bull New Search returns you to the Interest Holder screen
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 38
bull If you have selected Interest Agency Interest Holders are filtered
bull Selecting the Interest Holder Name hyperlink will display the Interest Holder Detail information
bull Interest Holder contact information will not be displayed for BCeID users
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 39
96 Interest Status The Interest Status parameter allows you to select which statuses to include in the query There are four status types included in the ILRR
bull Request ndash application or request has been accepted by an agency - decision pending
bull Active ndash rightinterest has been granted and is in good standing
bull Inactive ndash the right is no longer active and can not return to active status
bull Suspended ndash action taken by interest granting agency that suspends revokes or restricts action or rights of interest holder It may also mean that the term has expired The interest holder however has a period of time in which to reinstate the right
bull Users can click the Clear All button to unselect all statuses or click Select All to select all statuses
97 Interest Size The Interest Size parameter allows you to search for interest records of a particular size
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 40
98 Custom Query Validation Rules (See Appendix B) For queries using a location type of PID PIN or Map Viewer
bull The AOI must be 5000000 hectares or less in size
ndash Additionally if the AOI is greater than 1000000 hectares in size an Interest Holder is must be defined
ndash One other parameter must be selected
Interest Type (select 5 or less)
Interest Agency (select 5 or less)
Date Range (10 years or less)
Interest Size
bull If the Area of Interest is between 100000 hectares and 1000000 hectares 1 of the following parameters is required
ndash Interest Type (select 5 or less)
ndash Interest Agency (select 5 or less)
ndash Date Range (10 years or less)
ndash Interest Size
bull If the Area of Interest is 100000 hectares or less in size no additional parameters are required
For queries using the location type of ILRR Approved Area or BC Province
bull Interest Holder is required OR
bull 2 of the following parameters are required
ndash Interest Type (select 5 or less)
ndash Interest Agency (select 5 or less)
ndash TermOther Dates (if range selected it must be less than 10 years)
ndash Interest Size
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 41
99 Saving a Query It is important to note that before saving a query you should make sure that your parameters are valid and the query does not generate errors The best way to do this is to run the query When you are satisfied that the query works and generates the results you want to save close or minimize your results window and click on the ldquoSave Queryrdquo button in the Custom Status Parameter Summary window At this time you can also save the query to other users by inputting their user ID
bull Saving a query saves the query parameters of a Custom Status Query or an Interest Query NOT the results
bull Entering the query parameters as part of the description is advised
bull The query description will be displayed on the Summary and Detail Reports when printing a screen or output format is file (excluding CSV)
bull The query can be shared with others
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 42
10 My Queries and Notifications The My Queries and Notifications area of the ILRR provides the user the opportunity to modify copy or delete a previously saved query and to create modify and cancel a notification It is important to note that when saving a query you are saving query parameters not results This means that when the interest data changes in the ILRR the results of your saved query may change as well To save query results have them reported as a document file or sent as a batch report by email and then save the document after following the link in the email notice To be alerted when something has changed within your AOI create a notification for the saved query Notifications are based on saved queries ndash if any updates or inserts occur within the AOI defined by the query the associated notifications are automatically sent
101 Viewing Query Details bull Select the query Name hyperlink
bull Displays the query details
bull Displays notification details when available
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 43
102 Copying a Query bull The Copy Query function allows you to copy the parameters of a saved query
bull You can copy any query in the query list
bull You cannot change the parameters when performing a copy of a query
103 Modifying a Query bull The modify query function is only for queries that you have created If you want
to modify a query that was created by another user you must copy it first then modify it
bull Performing the modify function will navigate to either
ndash Query Interest Record Search Parameters screen
ndash Custom Status Parameter Summary screen
bull There are two areas of the query that can be modified
ndash Query parameters
ndash Query characteristics (query name query description query users)
bull If you have do not save the modifications the output using the Batch function will be derived from your original query parameters not the modified query
104 Deleting a Query bull The delete query function will delete or remove a query from the query list
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 44
bull When the current user is the creator of the query the query will be permanently deleted from
ndash your query list
ndash the query list of other users that had access to this query
bull When the current user is the creator of the query the query will be removed from the query list Other users of this query will still have access to the query
105 Creating a Notification If you want to be alerted when something has changed within a saved query result set you can create a notification for the query that generates the results
Before a notification can be created 3 conditions must be met
1 The query must have been run
2 The query cannot have an existing notification
3 The query cannot exceed maximum run time If these conditions are met a notification can be created for a query Once created the user will receive a notification of a change when
1 A new request or interest record is added
2 There is a change in state of an existing request or interest record
3 There is a change in geometry A Maximum threshold has been set so that you will only receive a notification if the change to the geometry area is greater than 5 or more than 1 hectare or if a point moves more than one meter By choosing the ldquoCreate Notificationrdquo link the user can input any number of email addresses that he wishes to be notified when a change has occurred These can be on the daily weekly monthly or yearly basis
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 45
106 Cancelling a Notification bull The Cancel Notification functions allows you to cancel a notification for a saved
query
bull To Cancel Notifications from queries that belong to another user the query owner must be contacted
bull Only the creator of the query can cancel the notification
107 Receiving a Notification bull The user will receive a notification of change when one or more of the following
conditions are met
ndash New request or interest record is added
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 46
ndash Change in state of an existing request or interest record occurs (status is changed)
ndash Change in geometry for an interest
bull Polygons The total area has changed more than 5 or more than 1 hectare
bull Lines The total area of the buffer shape polygon has changed more than 5 or more than 1 hectare
bull Points The point has moved a distance greater than 1 metre in any direction
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 47
11 Public Report The public report provides clients access to a single comprehensive report that utilizes the same cut of data used internally in a format that conforms to the Freedom of Information and Protection of Privacy standards The reports allow a public user to generate a conflict andor constraint report based on an ILRR interest location area of interest or Geomark URL Select your report option Define search location Review Report
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 48
12 Business Report The Business Reports in the ILRR are business specific reports that have been created for specific work flows Currently there is only one Business Report Mineral Titles - Land Owner Notification
121 Mineral Titles ndash Land Owner Notification Part of the requirement of the mineral tenure holders is notification Bill 12 of the Miscellaneous Statutes Amendment Act 2007 now requires a person to serve notice on the private landowner(s) or Crown land lease holder(s) before commencing a mining activity Within the ILRR Business Reports is the Mineral Titles ndash Land Owner Notification report This report allows the tenure holder to input their tenure number or to select an area of interest and then view the Land Owner Notification report as a PDF
bull The user can select to create a Land Owner Notification report by either entering a Mineral Tenure Number (ie 383281) or by selecting an Area of Interest (AOI) and define an AOI in the Map Viewer using the Area of Interest tools
bull The Land Owner Notification results will be displayed in a PDF report There are four sections to the report the General Information section the Crown land lease section the private land within the AOI section and the private land possibly within the AOI section These are explained in more detail below
ndash The General Information section has the name of the report the date it was
run and the search information The search information indicates whether a user-selected AOI or a Mineral Tenure Number was used to define the geographic extent for the report
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 49
ndash The Crown Land Lease section lists all of the Crown land leases which intersecttouchcome in contact withoverlap the AOI along with the ownerrsquos name and address If a lease has multiple owners each owner and their address would be listed The first owner would be labelled Record 1 the second owner would be Record 2 etc If no leases were found the report would say ldquoNone foundrdquo
ndash The Private Lands Within Area of Interest section lists the private land parcels which are completely or partially within or overlap the AOI The Land Title Parcel Identifier (PID) and legal description are listed for each parcel Ownership information for private land is not part of the ILRR so contact information will need to be acquired using BC Online httpswwwbconlinegovbcca
ndash The Private Land Possibly Within the Area of Interest section lists the private land parcels which are possibly within or overlap the AOI The Land Title Parcel Identifier (PID) and legal description are listed for each parcel Ownership information for private land is not part of the ILRR so contact information will need to be acquired using BC Online
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 50
1211 Determining Ownership of a Parcel
There are a few options for determining the ownership information of a private parcel If you have a BC Online account you can look up this information in the BC Assessment Authority or Land Title and Survey Authority systems
bull Some useful links for BC Online
ndash BC Online Homepage httpswwwbconlinegovbcca
ndash BC Online Products httpswwwbconlinegovbccaproductshtml (probably use the Land amp Real Property)
ndash Account Management httpswwwbconlinegovbccamybconlinehtml
bull If there are only a few overlaps in your Land Owner Notification Report you might want to consider giving the report information to a titles search company and have them provide you with the ownership information you require
bull For more information on the procedures for determining the ownership of private land and Crown land leases the following document can be used
ndash httpwwwemprgovbccaTitlesMineralTitlesPubDocumentsLONFM_LON_procedurespdf
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 51
13 Appendix A ndash Map Inquiry and Map Viewer Symbology
Navigation and administration tools
Full extent - map extends to the full view of British Columbia
Zoom In - Zoom in on the map Click and drag a box to zoom in around a specific area
Zoom Out - click on the map to zoom the map out
Pan - click and drag on the map in the direction you want to move
Zoom Previous - zooms the map to the last extent
Zoom to Uploaded Shapefile ndash zooms the map to an uploaded shapefile
Overview Map - shows where the current map window extent is located in BC
Print to PDF - creates a PDF of the current map view
Save Session - saves a session to server or client (your PC or network)
Open Session - opens a saved session
Markup tools
Point Markup - add a point on the map Line Markup - click 2 or more points on the map to draw a line on the map Rectangle Markup - click and drag to draw a rectangle on the map Polygon Markup - click 3 or more points on the map to draw a polygon Line segments can not cross each other Text Markup - add your own text or a coordinate label Label Markup - select a layer and field to label features on the map Grid Markup - define how many horizontal and vertical lines to mark on the map window Erase Markup - erase individually by clicking on it or erase a group by dragging a box around the area Clear Selection ndashprovides the option to select and clear markup graphics andor AOI graphics
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 52
Upload a Shapefile - add your own shape file to the map Must be BC in Albers projection (BCeID and government users can then use the shape to create an area of interest AOI) Report notified interests
Viewing and analytical tools
Identify Visible - identify attributes of all layers turned on at one point
Identify - click on feature on the map on the active layer to view attribute Identify by Radius - view all attributes on a layer within a specific distance around a point Select - select features on the map Buffer - select features within a specific distance around a selection set Measure Distance - calculates distance of user defined line segment Measure Area - calculates the area of a user defined polygon XY Location - gets you the location coordinates
Select and accept an area of interest(AOI) and add to your map
Draw AOI - Click on 3 or more points to draw an AOI polygon for statusing Pick an existing polygon for an AOI - You can also select the polygon created when you imported your shape file using the Upload a Shapefile tool Erase area of interest ndash Erases your current AOI
Users can accept the AOI and create an instant attribute status report of Crown land rights and interests in their AOI
Click on
14 Appendix B Query Validation Criteria Table
USER SELECTS VALIDATION RULES
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 53
Location Type Area of Interest in Hectares
User Must Select Parameter
Parameter Limits
PIN PID or Map Viewer Between 1 amp 5 million
Interest Holder At least one
PIN PID or Map Viewer Between 100000 amp 1 million
Interest Holder
At least one
OR
Between 100000 amp 1 million
At least TWO of the following parameters
Interest Type 5 Types or less
Interest Agency 5 Agencies or less
TermOther Dates A span of 10 years or less
Interest Size No limits
PIN PID or Map Viewer Less than 100000
No rules No limits
ILRR Approved Area or BC Province
NA Interest Holder
OR
NA At least TWO of the following parameters
Interest Type 5 Types or less
Interest Agency 5 Agencies or less
TermOther Dates A span of 10 years or less
Interest Size No limits
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 54
15 Appendix C Legal Description Validation Rules
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 55
16 Appendix D Query Validation Criteria Table (unknown)
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1 ILRR Overview The Vision for the Integrated Land and Resource Registry Project is to create
ldquoa spatially enabled efficient and accessible electronic register of all legal interests in Crown and private land and resources which serves the business needs of a diversity of users and clientsrdquo
The challenge in British Columbia is to effectively manage 95 million hectares (235 million acres) of land and water on behalf of all British Columbians There are numerous information systems managed by dozens of agencies with difficult access to information and limited information sharing There is duplicate data entry numerous versions of data created by individual agencies to meet their own needs and there is no spatial information for the location of private land
11 The ILRR - A Business Solution The ILRR creates a web accessible single register of rights and interests on Crown land plus information on private land cadastral survey fabric administrative boundaries
Crown Grants
BC Assessment
Statusers Researchers
Planners
ALTOS
Corporate Online Site
Registry
FTA
INCOSADA
MapView
NRCan
RAAD
PAR
BCGNIS
Tantalis RAT
Online Cadastre
GATOR
CAT
GeoBC WebSite iMapBC
GOAT
ARIS
MTO
MapPlace
MINFILE
MLTS
Mineral Titles WebSite
MiDA
Tenure Docs
Land
Forests
Mines
Parks 1 st Nations
Arch
Other
MAPS
BC OnLine
Land Use Applications
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 2
grids and base maps There are over 260 interests on land from 19 partner agencies across four ministries The ILRR became the legal register of Crown land rights and interests on June 19 2007 This is due in part to the partnerships created leading to improved data quality The ILRR was created through consultation with users like you ILRR staff continues to listen to the business needs of users and the ILRR evolves as a result
12 About the ILRR The Integrated Land and Resource Registry (ILRR) is a spatially enabled comprehensive register of legal interests rights designations and administrative boundaries on Crown land It also has information on land and resource restrictions and reservations (ie Parks) and locations of private land where data is available This service provides
bull Web based single legal register of rights and interests on Crown land
bull Information on private land and related land use and base map information Caution Pop-up blockers should be turned off when using the ILRR as many functions open in new browser windows
Users can find information on the ILRR at the ILRR homepage httpgeobcgovbccailrrilrr_refhtml
121 Business Specific Guides
The following reference guides provide topical information about the following specific business areas
bull Forest Data Reference Guide
bull Land Act Data Reference Guide
bull Mineral Placer and Coal Reference Guide
bull Ministry of Environment Reference Guide
bull Petroleum Natural Gas and Geothermal Reference Guide
bull Survey Parcel Fabric Information Guide
These guides can found at httpgeobcgovbccailrrilrr_refhtml under the Reference Material section
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 3
2 Getting Support and Training There are many resources available to users to provide assistance when using the ILRR
21 Natural Resource Sector Business Service Desk To better serve our clients the Service Desk provides a single point of contact for GeoBC applications and services including but not limited to the ILRR Experienced Client Support staff are available to respond to questions either by phone or email
211 Standard Contact Information
Hours of Operation 800 am to 430 pm (PST) Monday to Friday Please leave a voice message if you are calling after hours Phone (within Victoria) (250) 952-6801 Toll Free (within BC) 1-866-952-6801 E-Mail NRSApplicationsgovbcca
212 Internal Government Clients
These links are available through the GeoBC INTRAnet (idir account required) only Should you wish to open an online Service request please logon to NRSApplicationsgovbcca using your IDIR id and adding BCGOV after your name (ie your IDIR IDBCGOV) or you can email the Service Desk at NRSApplicationsgovbcca
Forms are available through the Service Desk online Service Catalogue at nrsenquiriesgovbcca or hard copy forms are available at the listing of forms
22 User Training Guides The following reference guides provide information on how to use the ILRR and include
bull ILRR Overview Presentation
bull ILRR Fact Sheet
bull Saving and Sharing ILRR Information
bull ILRR Quick Reference Guide
bull Map Viewer Quick Reference Guide
bull Conflicting Interests Quick Reference Guide
bull User Guide for ILRR Conflicting Interests
bull Glossary and Definitions -provides a description of the terms and acronyms used in the ILRR
bull Registered ILRR Interests - an alphabetical listing of all current interested registered in the ILRR
These guides can found at httpgeobcgovbccailrrilrr_refhtml under the Reference Material section
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 4
23 ILRR Frequently Asked Questions The ILRR webpage includes a list of Frequently Asked Questions (FAQ) that can be found here httpgeobcgovbccailrrilrr_faqhtml
24 ILRR User References These user guides provide information on data currency and ILRR functionality limitations such as query limits caused by software constraints (ie map viewer software restricts the maximum query size to 100000 hectares) User Guides can be accessed here httpgeobcgovbccailrrilrr_guideshtml The content in these user guides include
bull Guide 1 Data Currency and Quality
bull Guide 2 Map Viewer Functionality
bull Guide 3 Systems Functionality
25 Getting Help in the ILRR In each ILRR window the user can select the button to open the ILRR web help (shown below) to get help for the specified screen
The figure above is an example of the context based help available when using the ILRR application
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 5
3 Security Access
31 Pop-Up Blockers Pop-up blockers should be turned off when using the ILRR as many functions open in new browser windows
Users can turn off the Pop-up Blocker at the bottom of the screen by clicking the Pop-up
Blocker Icon and selecting Turn Off Pop-up Blocker
32 Security Access Groups and Access Levels Security in the ILRR is broken down into User Access Groups and Access Levels User Access Groups Basic BCeID (Guest) user
bull Limited to only the Map Inquiry bull Web Basic Training bull No reporting
Business BCeID user bull Will not display Interest Holder contact information if the Interest Holder type is
lsquoIndividualrsquo
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 6
IDIR user (Government user)
bull No limitations Security is based on
bull Interest type ndash Archaeology information is restricted ndash all users must apply for access to view this information using the Change to Access Form (noted at the bottom of the page)
bull Interest status ndash Most information as requested and Petroleum restricted bull User access group
There are four different security access levels for Business BCeID and IDIR users
bull Full ndash Can see all shapes and attributes for restricted data bull Existence ndash Can see partial shapes and attributes for restricted data bull Notice ndash Receive notice that an interest exists but are given no details about the
interest bull None - User may not access any of the recordrsquos attributes The record does not
appear on any reports accessed by the user Full Access User is able to access all attributes of the interest record (Geometry Agency Type and Content) except where attribute restrictions exist from interest granting agency or legislation Existence User is able to view the Interestrsquos Geometry Issuing Agency Responsible Agency Business Identifier Interest Status and Interest Type but may NOT access other record attributes (such as information found in the detailed report) Notice User receives a notification that a specific Interest Granting Agency may have an interest that matches the userrsquos query parameters and provides Interest Granting Agency contact information The user may not access any additional attributes of the record (canrsquot see summary or detailed report)
Your access can be changed by using the Change to Access Form found at httpgeobcgovbccailrrfilesdocumentationILRR_Change_to_User_Acce
ss_FormpdfThis form can facilitate access to layers that are restricted by default for example Petroleum and Archaeology Sites
4 ILRR Main Menu The ILRR Main Menu is the starting point for users when searching for legal interests rights designations and administrative boundaries on Crown land in the Province of British Columbia From the ILRR Main Menu users can select one of the options
bull Map Inquiry
bull Query Interest Record
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 7
bull Survey Parcel Search
bull Custom Status
bull My Queries and Notifications
bull Business Records
When working in the ILRR application the left side of the page always displays your ILRR menu functions These options allow the user to jump to the different functions of accessing ILRR information or allow the user to return to the ILRR Main Menu
Throughout the users ILRR session the user can jump to any main menu function by selecting the function on the ILRR sidebar
ILRR Main Menu
ILRR Sidebar
ILRR Help
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 8
5 Map Inquiry The Map Inquiry function utilizes the Map Viewer to determine existing rights and interests for a specific location It will also show you visually if there are any pending interests or restrictions
bull The Map Viewer is an interactive mapping tool that allows
ndash The viewing and selection of an area of interest (for Business BCeID and Government IDIR users)
ndash The display of resource information of interest on a base map of the selected area
ndash The querying of the resource information using the Identify tool
ndash The printing and storing of the map and e-mailing of it to others
bull The area of interest cannot exceed 100000 hectares (1000 sq km) unless the user is using the Custom Status option to further refine the results
The Compass Help System is available by clicking the tool within your ILRR Map Viewer The Compass Help System will display
Descriptions and Help with Tabs and Tools currently displayed in your ILRR Map Viewer
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51 Map Inquiry Size Restrictions If you are trying to run a report on an area of interest greater than 100000 hectares (greater than 1000 sq km) you will receive an error message You will need to reduce your Area of Interest (AOI) size in Map Viewer or run the report using the Custom Status Query from the ILRR Main Menu and set your query parameters there Be sure to review the Query Validation Criteria and the Parameter Validation Criteria found in Appendix B- Query Validation Criteria Today in order to successfully run your query
52 Creating an Area of Interest (AOI) An AOI is used to define an area that will be used as a spatial reference for the query
Only Business BCeID and Government IDIR users may use the T tool to define an AOI for a query
There are two methods for creating an AOI in the ILRR Map Viewer
1 Draw an AOI
2 Pick an Existing Polygon for AOI (includes uploaded shapefiles)
521 Drawing an AOI
To Draw an AOI use the following method
1 Click the Draw AOI tool
2 Click to add each vertex for the AOI polygon
3 When complete click OK in the Add AOI Polygon window
4 Click the button to submit the drawn boundary
If you click the button before clicking OK in the AOI Polygon window you will be dropped from your current Map
Viewer session without the AOI location parameter having been set You will have to start over to establish your AOI location
522 Pick an Existing Polygon for AOI
To Pick an Existing Polygon for AOI use the following method
1 Click the Pick an Existing Polygon for AOI tool
2 Click on the polygon you wish to use from the map window
3 In the AOI Select Polygon from layer window select the layer you wish to use from the pick list and click OK
4 Click the button to submit the drawn boundary
If you want to select features from a layer not visible on the map the user will need to first make the layer visible in the Layers tab
If the user wants to delete a drawn or selected AOI the user can
click the Erase AOI tool and click on the feature to be deleted
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(or click and drag a box around several AOI features)
53 Defining Spatial Relationships Defining a spatial relationship and a buffer helps to identify other interest records that may intersect adjoin or be contained by your selected AOI
bull Intersect is when two or more interest records geometry overlap each other
bull Adjoin is when the geometry of the interest record does not intersect with but is immediately next to the geometry parameter
bull Contains is when interests are completely contained within the boundaries of the defined interest record geometry of your specified location
bull The Buffer defines how wide (in meters) an additional area will be that surrounds the area that you define and is included in your query area
bull The default Buffer value is 0 and can not to exceed 10000
54 Defining the Display Options Defining the Display Options screen is used to define your report output criteria
bull The user can set the order that the results are sorted by selecting any of the options
bull Set what file identifiers are displayed for the results
bull A Report Description can be entered to display on all Screen (only when printing the report) File and Batch reports (excluding CSV file format)
bull Set the Output Format to Screen File or Batch
ndash Screen Reports
Output is your computer monitor
Summary or Detail reports available
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Reports are restricted to a maximum of 199 records
ndash File Reports
Output is as a document (available in CSV PDF or RTF formats)
Summary Reports (see Summary Reports) or Detail Report (see Detail Reports) are available
Reports results are restricted to a maximum of 199 records
ndash Batch Reports
Output can be displayed as a document accessed by an emailed link (available in CSV PDF or RTF formats)
Summary Report or Detail Reports are available
Reports are restricted to a maximum of 1999 records
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55 Customizing the ILRR Map Viewer The ILRR map viewer can be customized to create a specific ldquoviewrdquo that the user can create save or print an ILRR map
bull In the ILRR Map Viewer users can zoom to an area of interest using the
navigation tools Zoom In Zoom Out Pan or Zoom Previous
bull Make the desired layers visible by putting a check to the left of each layer in the
tab and click the tab
ndash Most of the layers are only visible at a scale less than 300000 Rolling over the sign to the left of the layer name will confirm what scale the layer is visible at
bull Many layer symbologies can be customized in the tab by clicking the
Change Symbols tool to the right of the layer
ndash You can change the layer symbology and label symbolize by attribute or restore the default symbology
bull View the Map Legend Settings by clicking the tab and then clicking Settings Users can check all layers that you want to display in the legend
bull Click the Save Session to Client tool Click Save session now and then click Save Navigate to the appropriate folder where you wish to save your session
The saved session can be opened at a later date to return to the same location with the same settings (layers AOIs markups etc)
To open a saved session in the Map Viewer click the Open Session tool Click Browse then navigate to the folder where the
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saved session is stored Select the file and click OK Click Open Session
For more information on Customizing the ILRR Viewer refer to the Map Viewer Quick Reference Guide
56 Printing a Map
Use the Print to PDF tool to create a PDF map that you can either print or save to a file To Print to PDF
1 Zoom to the extent on the map you wish to print using the navigational tools
2 Optionally add any markup to the map that may be relevant to your image
3 Click the Print PDF tool In the Information Panel a list of options will be displayed
4 Select the Template from the drop-down menu
5 Select the Scale from the second drop-down menu
6 Enter a Title for the map in the textbox
7 Optionally add any notes that you wish to be included on the map
8 Click OK It may take a few minutes for the map to load
9 Click the [ open map ] link to open your PDF map
10 Here you can either save the PDF or print the PDF
57 Uploading a Shapefile
Use the Upload Shapefile tool to use shapefiles created in other mapping programs as a layer in the ILRR Map Viewer
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Uploaded Shapefiles must have a BC Albers Projection to be imported into the ILRR Map Viewer The parameters are as
follows
- Central meridian 1260000 West longitude
- First Standard Parallel 500000 North latitude
- Second Standard Parallel 583000 North latitude
- Latitude of projection origin 450000 North latitude
- False northing 00
- False easting 10000000 (one million meters) To upload a shapefile
1 Click the Upload Shapefile tool
2 Under Shapefile Attribute File (dbf) click Browse Navigate to the folder where the shapefile dbf file is stored select the file and click OK
3 Under Shapefile Spatial File (shp) click Browse Navigate to the folder where the shapefile shp file is stored select the file and click OK
4 Enter a name for the layer which will be displayed in the layer list
5 Select the symbol colour from the drop-down menu
6 Choose the position where your shapefile will be displayed in the layer list
7 Click OK to upload the shapefile as a layer
Step 2
Step 1
Step 3
Step 4
Step 5
Step 6
Step 7
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Users are required to navigate and zoom to your uploaded layers location using either the standard navigation tools or using the Zoom to Uploaded
Shapefile tool (described in the next section)The shapefile will be the colour that you selected (default is red)
58 Zoom to Uploaded Shapefile The easiest method of navigating to an uploaded shapefile is to use the Zoom to
Uploaded Shapefile tool This tool allows the user to select a shapefile that has been uploaded and then be zoomed to the spatial extent of the shapefile in the Map Viewer To use the Zoom to Uploaded Shapefile tool
1 Upload a shapefile using the Upload Shapefile tool (see previous section)
2 Click the Zoom to Uploaded Shapefile tool
3 In the Map Viewer sidebar choose the uploaded shapefile name from the Layer Name pick list Click OK
Only uploaded shapefiles will be displayed in the Layer Name pick list Other layers can not be zoomed to using this function If no shapefile has
been uploaded the Layer Name pick list will be empty
4 The map will zoom to the extent of the uploaded shapefile
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6 Summary Report The power of the ILRR is its ability to provide the user with a variety of reports The summary report screen displays a high level summary of interest records that result from the query that was created (through Map Inquiry Query Interest Record Survey Parcel Search or Custom Status) The records displayed here are reflective of the display options selected and the data access level your user ID is allowed
bull Summary Report is restricted to a maximum of 199 interest records for a screen or file return or 1999 for a batch return
bull The ILRR Interest Identifier hyperlink will navigate to the Detail Report for that record
bull The Create Status Report and the Create Overlay Report can be performed on a selected ILRR Interest Identifier
bull Selected ILRR Interest Identifier(s) can be displayed with the Map Viewer if there is spatial information available by checking the select box for the record and clicking the button
bull Selected ILRR Interest Identifier(s) can be displayed as a Conflicting Interest with the user created AOI to determine the amount of overlap between the features by
clicking the tool
bull Large interests are identified with the display of the icon The map viewer scale at the bottom of the Map Viewer must be set to 1300000 to view a large interest The complete interest will not be displayed
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Interests that do not have associated spatial data cannot be viewed in Map Viewer or selected to create a status report
The default screen includes ILRR Interest Identifier Issuing Agency Business Identifier Status Type and Responsible Agency These columns can be sorted the user can also create a status report of a record (query the interests that intersect this particular record) view the spatial extent for the record or look at a Detailed Report for a record
There are certain records where the details may be restricted these are shown with a yellow background limited information and no access to the detailed report or spatial information is provided unless appropriate authorization levels are assigned to the user Some sensitive data does not get included such as reserves and requested including petroleum sites Business BCeID and IDIR users can request a higher level of security to view these reports by completing a Change User Access Form Forms are available from the GeoBC Service Desk at httpgeobcgovbccailrrfilesdocumentationILRR_Change_to_User_Access_Formpdf
61 Detailed Report The Detailed Report shows more information about a particular record including Interest Holder Location Area Dates and related Business Keys It is accessed when an Interest is selected by clicking the hyperlink in the Summary Report
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From the Detailed Report screen users can
bull View the spatial record in Map Viewer if spatial data is available
bull Create a Status Report using the current record as the AOI
bull Create an Overlay Report using the current record as the AOI
bull Access GATOR (GATOR subscription required for non-government users)
62 Map Viewer From the Detailed Report or Summary Report screen choose the Map Viewer link to display your results
bull The map zooms to the extent that allows viewing of your selected feature
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For large interests you may not be able to see the extent of the feature as the size of the feature extends beyond the layer visible
scale and will be used to zoom in and pan to see the interest area coverage
63 Create Status Report From the Detailed Report or Summary Report users can create a status report for a particular interest to determine what effect if any other interests have on your selected interest
bull This function will act as if you selected the feature as an AOI in the Map Inquiry function Once selected you will be prompted to define a spatial relationship and a buffer and then to set the Display Options
64 Create Overlay Report Using a selected interest the ILRR Overlay Report allows the user from the Detailed Report or Summary Report to search through the layers of the spatial data available from LRDW and report information about the feature records that spatially overlap with the selected interest
Selected Feature (shown in yellow)
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bull The user can select as many SOE layers as desired that will be searched to see if they overlap the area of the selected interest
bull The Overlay Report will list the Report Details (Name Date Shape name and buffer size) the intersecting features sorted by layer the Layers Queried Successfully and the Overlay Disclaimer
65 Display Conflicting Interests From the Summary Report users can create a Conflicting Interests Report for a particular interest to determine what effect if any the Area of Interest (AOI) the user has defined overlaps a selected interest
The conflicting interest function will only work with the screen output format This means you are limited to less than 199 registered interests in your status query report
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If there is no box and it says lsquono spatialrsquo you will not be able to utilize the conflicting interest display with that selected interest
Once the Conflicting Interests option is selected the conflicting interests will be displayed in the Map Viewer In the map display you can determine the degree of intersection between the AOI and the selected interest
bull The Map Viewer will show the user defined Area of Interest (AOI) as red where it does not intersect with the selected interest and the selected interest area as yellow
bull Where the user defined Area of Interest (AOI) and the area of the selected interest do intersect is displayed in orange
Example 1 In the example below the AOI and the selected interest partially overlap The Area of Interest is shown in red and the selected interest is shown in yellow Where the AOI and the selected interest overlap is shown as orange
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Example 2 In the example below the AOI and the selected interest do not overlap therefore there is no orange area This is possible when using an AOI buffer and the interest falls within the buffer of the AOI or if the lsquoadjoinrsquo function is selected as the spatial relationship for the status query instead of intersect
66 GATOR Users with access to GATOR can click the GATOR link for information on the selected record GATOR is an acronym for Government AccessTool for On-line Retrieval It is an easy to use tool that allows registered users access to the Internet to interactively
Selected Interest
Area of Interest (AOI)
Selected Interest
Area of Interest (AOI)
Overlap
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view extract and print information from the Crown Land Registry For more information click the link that interests you
If the user sees GATOR Main links that will take the user to the Tantalis GATOR homepage
More information on GATOR can be found on the What is Tantalis GATOR webpage
Information on how to use GATOR can be found on the Tantalis GATOR Quickguide webpage
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7 Query Interest Record The Query Interest Record allows you to locate a specific interest record using non-spatial attribute data like the ILRR Identifier the Agency Record Identifier (or business key) including unique business identifier or business key for an interest
The results of a successful query of an interest record will provide a report (summary and detailed) on your specific record and allow you to view the spatial extent You could then also run a status to determine what other rights and interests intersect with or overlap your record The information can be used to support decisions on the best use of the land identify potential land use conflicts and constraints support the referral process determine whether rights can be issued and identify where restrictions are needed
A unique identifier is assigned to the interest record by the issuing agencys operational database If you choose to search by this parameter you will follow these steps
bull Search by Agency Record Identifier
bull Select the Interest Group radio button
bull Select the Agency Record Identifier radio button and enter the record identifier value
bull Data entered is case sensitive A unique number is assigned to the record when the record is added to the ILRR database If you choose to search by this parameter enter the ILRR Interest Identifier in the appropriate space ldquoILRR Interest Identifierrdquo
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Above are the two options in the Query Interest Record The image on the left uses the Agency Record value search (for the Disposition Transaction SID in the image) The image on the left uses the ILRR Interest Identifier value Both of these values will return the same record
8 Survey Parcel Search The ILRR provide users the opportunity to do a quick search by survey parcel using PID PIN Title Number or legal description
Any part of a legal description can be entered into the search screen depending on the accuracy of the input you will receive an equally accurate output
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The Plan number of a legal description can be entered into the Defining Document section of the Survey Parcel Search window
The output from a survey parcel search will provide the user with immediate determination of privatepublic land (with the information available) the primary PIN and the LTO PID if available The parcel can also be viewed spatially using the map viewer
9 Custom Status Query The Custom Status allows you to build a query using seven different parameters You can complete one or more of the parameters to fine-tune your query and result set
bull Parameters can be set by selecting the desired parameter type from the ILRR sidebar under Custom Status
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bull Parameters that have been selected can be returned to the default parameters by clicking the Reset button for that parameter type
bull All Parameters can be returned to the default parameters by clicking the Reset All button
bull Once one or more of the parameters have been set the user can click the Submit button to create the ILRR Summary Report
The results of a successful query of an interest record will provide statusers decision makers and land planners with information to determine the best use of the land identify potential conflicts make decisions on where rights can be issued or identify where restrictions are needed Refer to Appendix B Query Validation Criteria Table for requirements
If no AOI exists within the set parameters the user will see a warning box stating ldquoNo AOI for Conflict Reportingrdquo You can then click Next to
continue to the Generate Report Display Options screen or click Cancel to go to the My Queries and Notifications screen
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91 Interest Type The Interest Type parameter allows you to select which interests to include in your query You can select any or all of the 262 different interest types which are grouped according to type IE Forest Roads Land Act Inclusions Land Act Crown Grants Park Designations etc
bull For this setting all Interest Types are selected by default
bull At least ONE Interest Type must be selected
bull The Interest Group Categories reflect the naming of the layers in the ILRR Map Viewer
bull Users can selectunselect interest types by checking and unchecking the desired Interest type By checkingunchecking an Interest group users can turn the whole group on or off
bull Users can click the Clear All button to unselect all interests or click Select All to select all interests
bull Refer to Appendix B Query Validation Criteria Table for requirements
92 Interest Agency The Interest Agency Parameter allows you to select which agencies to include in your query
Interest Type
Interest Group
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bull The default for this parameter is All Interest Agencies are selected
bull At least ONE Interest Agency must be selected
bull If you have selected an Interest Holder Interest Agencies are filtered
bull Users can click the Clear All button to unselect all agencies or click Select All to select all agencies
bull Refer to Appendix B Query Validation Criteria Table for requirements
93 Location The Location parameter allows you to specify the area or location of the interest There are several different location types
bull Province of BC ndash uses the BC boundary as an AOI
ndash The Province of BC is the default for this parameter unless an Interest Holder is known
bull ILRR Interest Identifier ndash uses unique ILRR specific
ndash Omit dashes spaces and other delimiting characters
bull Parcel Identifier (PID) ndash uses Private Parcel Identifier
ndash Omit dashes spaces and other delimiting characters
bull Parcel ID Number (PIN) ndash uses Crown parcel identifier
ndash Omit dashes spaces and other delimiting characters
bull Title Number ndash uses private parcel Title number
ndash Omit dashes spaces and other delimiting characters
bull Grid ndash uses various map grids
ndash If you select this option you will be directed to the Custom Status Grid screen From here you can select
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 30
Petroleum Natural Gas (ie Mapsheet 094I Map Group 13 Map Block I)
Peace River Block (ie Township 84 Range 18 Section 16)
NTS (ie 094J)
BCGS (ie 94J029)
bull Legal Description ndash uses unique land description
ndash If you select this option you will be directed to the Location Type ndash Legal Description Search screen
bull Map Viewer ndash choose your Area of Interest (AOI) from the Map Viewer The Map Viewer in the Custom Status ndash Location function works in a similar manner as the Map Inquiry function For more information on the map viewer refer to the Map Inquiry section
bull Refer to Appendix B Query Validation Criteria Table for requirements
bull Validation on the ILRR Interest Identifier PID or PIN will be performed to ensure the value entered is valid and there is associated spatial data
931 Grid Search
Defining a Petroleum Natural Gas Grid (Example 82-F-10-H-71-D)
bull In the Map Sheet field enter a map sheet number (ie 082F) This field is case sensitive
bull In the Map Group field enter a Map Group number (ie 10)
bull In the Map Block field enter a Map Block (ie H) This field is case sensitive
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 31
bull In the Map Unit field enter a Map Unit (ie 071) This field is case sensitive The Map Unit number is always a 3 digit number For 2 digit numbers precede them with a zero
Defining a Peace River Block Grid (Example NE 14 OF SECTION 16 TOWNSHIP 84 RANGE 18)
bull In the Township field enter the Township (mandatory field)
bull In the Range field enter the Range (mandatory field)
ndash In some instances the Township and Range numbers may be combined and displayed as a 4 digit number (ie 8418)
bull In the Section field enter a Section (mandatory field)
bull Quarter section can be entered to narrow search parameters (NE NW SE SW)
932 Legal Description Search
bull Primary search Must complete at least one of the components indicated in the Primary column of the Legal Description Search Validation Rules (appendix C) (any subdivision components entered will be ignored for the search)
bull Crown Subdivision Land Title Subdivision or Right of Way search must complete at least two of the components indicated in the corresponding Parcel Type column of the Legal Description Search Validation Rules
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bull Unknown search must complete at least one of the components indicated in the Legal Description Search Validation Rules (Unknown) (appendix D)
bull Limitation of 199 records on a search
The result values that are returned when the Parcel Type of Unknown is used for the search include
bull The number of results that were returned with a hyperlink that will navigate to the parcel type search results screen
bull A number with No hyperlink and the message Exceeds allowable number of records for a search
bull A lsquo0rsquo with No hyperlink and the message No Parcels were found matching your search criteria
bull NA when entered search components do not map to a parcel type
Primary Parcel Search
bull For Crown Subdiv PIN RoW PIN and LTO PID you may see a single result or a bracketed result Selecting the hyperlink will navigate to the corresponding search results screen
bull Selected Primary PIN(s) can be displayed with the Map Viewer if there is a spatial shape for the record
bull The OK button with a selected Primary PIN will navigate to the Location Type screen populating the PIN location type
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 33
Crown Subdivision Search
bull For Crown Primary PIN you may see a single result or a bracketed result Selecting the hyperlink will navigate to the corresponding search results screen
bull The Crown Land Interest hyperlink will navigate to the Crown Land Interest Report screen
bull Selected Crown Subdiv PIN(s) can be displayed with the Map Viewer
bull The OK button with a selected Crown Subdiv PIN will navigate to the Location Type screen populating the PIN location type
Crown Land Interest
bull Subdivision Parcel PIN hyperlink will navigate back to the Crown Subdivision Search Results screen
bull ILRR Interest Identifier hyperlink will display a Detail Report for the interest
bull A selected ILRR Interest Identifier can be displayed with the Map Viewer
bull The OK button with a selected ILRR Interest Identifier will navigate to the Location Type screen populating the ILRR Interest Identifier location type
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 34
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 35
Land Title Subdivision
bull The LTO PID hyperlink will navigate to the Land Title Subdivision Search Results Details window
bull For Primary PIN you may see a single result or a bracketed result Selecting the hyperlink will navigate to the corresponding search results screen
bull Selected LTO PID(s) can be displayed with the Map Viewer
bull The OK button with a selected LTO PID will navigate to the Location Type screen populating the PID location type
bull When the Non-ICF layer icon is displayed in the select column this indicates that the data was not provided through Integrated Cadastral Fabric (ICF)
bull When viewing multiple records in the Map Viewer at the same time the records must come from the same data source (ie all ICF or all Non-ICF)
Right of Way Search
bull For Primary PIN you may see a single result or a bracketed result Selecting the hyperlink will navigate to the corresponding search results screen
bull Selected RoW PIN(s) can be displayed with the Map Viewer bull The OK button with a selected RoW PIN will navigate to the Location Type
screen populating the PIN location type
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94 Term or Other Dates The Term or Other Dates parameter allows you to further refine which interests will be returned in your query There are four date types to choose from
bull Requested Date ndash Date of request
bull Term Start Date ndash Date interest starts
bull Term End Date ndash Date interest ends
bull Interest Date ndash Date interest was filed with agency
Users can choose any combination of these dates to refine their search
If the request date interest date term start date or the term end date does not contain a date within ILRR for an interest the interest may not
appear on the results list depending on how you have defined the Term Other Dates parameter (ie the termother dates parameter is designed to return interest based on the interest date interests that do not have an interest date will not be returned)
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 37
95 Interest Holder Since contact information may be protected under the privacy provisions of the Freedom of Information and Protection of Privacy Act your ability to use this functionality or to view the information may be limited by your level of access security parameters You can search by organization name or individualpartner name The ILRR search engine will add a wildcard at the end of the text you enter You can enter the entire name eg Smith or the first part of the name eg Smi You can also use the wildcard () anywhere in your search text eg mi will return Smith Inc 100 Mile House etc
The interest holder and contact information are taken directly from the responsible agencies computer system and therefore differences in how
the various agencies captures and maintains the information (eg BC Ferries BC Ferries BC Ferries Inc) could affect your search results
951 Search Results
bull New Search returns you to the Interest Holder screen
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 38
bull If you have selected Interest Agency Interest Holders are filtered
bull Selecting the Interest Holder Name hyperlink will display the Interest Holder Detail information
bull Interest Holder contact information will not be displayed for BCeID users
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 39
96 Interest Status The Interest Status parameter allows you to select which statuses to include in the query There are four status types included in the ILRR
bull Request ndash application or request has been accepted by an agency - decision pending
bull Active ndash rightinterest has been granted and is in good standing
bull Inactive ndash the right is no longer active and can not return to active status
bull Suspended ndash action taken by interest granting agency that suspends revokes or restricts action or rights of interest holder It may also mean that the term has expired The interest holder however has a period of time in which to reinstate the right
bull Users can click the Clear All button to unselect all statuses or click Select All to select all statuses
97 Interest Size The Interest Size parameter allows you to search for interest records of a particular size
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98 Custom Query Validation Rules (See Appendix B) For queries using a location type of PID PIN or Map Viewer
bull The AOI must be 5000000 hectares or less in size
ndash Additionally if the AOI is greater than 1000000 hectares in size an Interest Holder is must be defined
ndash One other parameter must be selected
Interest Type (select 5 or less)
Interest Agency (select 5 or less)
Date Range (10 years or less)
Interest Size
bull If the Area of Interest is between 100000 hectares and 1000000 hectares 1 of the following parameters is required
ndash Interest Type (select 5 or less)
ndash Interest Agency (select 5 or less)
ndash Date Range (10 years or less)
ndash Interest Size
bull If the Area of Interest is 100000 hectares or less in size no additional parameters are required
For queries using the location type of ILRR Approved Area or BC Province
bull Interest Holder is required OR
bull 2 of the following parameters are required
ndash Interest Type (select 5 or less)
ndash Interest Agency (select 5 or less)
ndash TermOther Dates (if range selected it must be less than 10 years)
ndash Interest Size
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99 Saving a Query It is important to note that before saving a query you should make sure that your parameters are valid and the query does not generate errors The best way to do this is to run the query When you are satisfied that the query works and generates the results you want to save close or minimize your results window and click on the ldquoSave Queryrdquo button in the Custom Status Parameter Summary window At this time you can also save the query to other users by inputting their user ID
bull Saving a query saves the query parameters of a Custom Status Query or an Interest Query NOT the results
bull Entering the query parameters as part of the description is advised
bull The query description will be displayed on the Summary and Detail Reports when printing a screen or output format is file (excluding CSV)
bull The query can be shared with others
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10 My Queries and Notifications The My Queries and Notifications area of the ILRR provides the user the opportunity to modify copy or delete a previously saved query and to create modify and cancel a notification It is important to note that when saving a query you are saving query parameters not results This means that when the interest data changes in the ILRR the results of your saved query may change as well To save query results have them reported as a document file or sent as a batch report by email and then save the document after following the link in the email notice To be alerted when something has changed within your AOI create a notification for the saved query Notifications are based on saved queries ndash if any updates or inserts occur within the AOI defined by the query the associated notifications are automatically sent
101 Viewing Query Details bull Select the query Name hyperlink
bull Displays the query details
bull Displays notification details when available
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102 Copying a Query bull The Copy Query function allows you to copy the parameters of a saved query
bull You can copy any query in the query list
bull You cannot change the parameters when performing a copy of a query
103 Modifying a Query bull The modify query function is only for queries that you have created If you want
to modify a query that was created by another user you must copy it first then modify it
bull Performing the modify function will navigate to either
ndash Query Interest Record Search Parameters screen
ndash Custom Status Parameter Summary screen
bull There are two areas of the query that can be modified
ndash Query parameters
ndash Query characteristics (query name query description query users)
bull If you have do not save the modifications the output using the Batch function will be derived from your original query parameters not the modified query
104 Deleting a Query bull The delete query function will delete or remove a query from the query list
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bull When the current user is the creator of the query the query will be permanently deleted from
ndash your query list
ndash the query list of other users that had access to this query
bull When the current user is the creator of the query the query will be removed from the query list Other users of this query will still have access to the query
105 Creating a Notification If you want to be alerted when something has changed within a saved query result set you can create a notification for the query that generates the results
Before a notification can be created 3 conditions must be met
1 The query must have been run
2 The query cannot have an existing notification
3 The query cannot exceed maximum run time If these conditions are met a notification can be created for a query Once created the user will receive a notification of a change when
1 A new request or interest record is added
2 There is a change in state of an existing request or interest record
3 There is a change in geometry A Maximum threshold has been set so that you will only receive a notification if the change to the geometry area is greater than 5 or more than 1 hectare or if a point moves more than one meter By choosing the ldquoCreate Notificationrdquo link the user can input any number of email addresses that he wishes to be notified when a change has occurred These can be on the daily weekly monthly or yearly basis
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106 Cancelling a Notification bull The Cancel Notification functions allows you to cancel a notification for a saved
query
bull To Cancel Notifications from queries that belong to another user the query owner must be contacted
bull Only the creator of the query can cancel the notification
107 Receiving a Notification bull The user will receive a notification of change when one or more of the following
conditions are met
ndash New request or interest record is added
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ndash Change in state of an existing request or interest record occurs (status is changed)
ndash Change in geometry for an interest
bull Polygons The total area has changed more than 5 or more than 1 hectare
bull Lines The total area of the buffer shape polygon has changed more than 5 or more than 1 hectare
bull Points The point has moved a distance greater than 1 metre in any direction
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11 Public Report The public report provides clients access to a single comprehensive report that utilizes the same cut of data used internally in a format that conforms to the Freedom of Information and Protection of Privacy standards The reports allow a public user to generate a conflict andor constraint report based on an ILRR interest location area of interest or Geomark URL Select your report option Define search location Review Report
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12 Business Report The Business Reports in the ILRR are business specific reports that have been created for specific work flows Currently there is only one Business Report Mineral Titles - Land Owner Notification
121 Mineral Titles ndash Land Owner Notification Part of the requirement of the mineral tenure holders is notification Bill 12 of the Miscellaneous Statutes Amendment Act 2007 now requires a person to serve notice on the private landowner(s) or Crown land lease holder(s) before commencing a mining activity Within the ILRR Business Reports is the Mineral Titles ndash Land Owner Notification report This report allows the tenure holder to input their tenure number or to select an area of interest and then view the Land Owner Notification report as a PDF
bull The user can select to create a Land Owner Notification report by either entering a Mineral Tenure Number (ie 383281) or by selecting an Area of Interest (AOI) and define an AOI in the Map Viewer using the Area of Interest tools
bull The Land Owner Notification results will be displayed in a PDF report There are four sections to the report the General Information section the Crown land lease section the private land within the AOI section and the private land possibly within the AOI section These are explained in more detail below
ndash The General Information section has the name of the report the date it was
run and the search information The search information indicates whether a user-selected AOI or a Mineral Tenure Number was used to define the geographic extent for the report
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 49
ndash The Crown Land Lease section lists all of the Crown land leases which intersecttouchcome in contact withoverlap the AOI along with the ownerrsquos name and address If a lease has multiple owners each owner and their address would be listed The first owner would be labelled Record 1 the second owner would be Record 2 etc If no leases were found the report would say ldquoNone foundrdquo
ndash The Private Lands Within Area of Interest section lists the private land parcels which are completely or partially within or overlap the AOI The Land Title Parcel Identifier (PID) and legal description are listed for each parcel Ownership information for private land is not part of the ILRR so contact information will need to be acquired using BC Online httpswwwbconlinegovbcca
ndash The Private Land Possibly Within the Area of Interest section lists the private land parcels which are possibly within or overlap the AOI The Land Title Parcel Identifier (PID) and legal description are listed for each parcel Ownership information for private land is not part of the ILRR so contact information will need to be acquired using BC Online
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1211 Determining Ownership of a Parcel
There are a few options for determining the ownership information of a private parcel If you have a BC Online account you can look up this information in the BC Assessment Authority or Land Title and Survey Authority systems
bull Some useful links for BC Online
ndash BC Online Homepage httpswwwbconlinegovbcca
ndash BC Online Products httpswwwbconlinegovbccaproductshtml (probably use the Land amp Real Property)
ndash Account Management httpswwwbconlinegovbccamybconlinehtml
bull If there are only a few overlaps in your Land Owner Notification Report you might want to consider giving the report information to a titles search company and have them provide you with the ownership information you require
bull For more information on the procedures for determining the ownership of private land and Crown land leases the following document can be used
ndash httpwwwemprgovbccaTitlesMineralTitlesPubDocumentsLONFM_LON_procedurespdf
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13 Appendix A ndash Map Inquiry and Map Viewer Symbology
Navigation and administration tools
Full extent - map extends to the full view of British Columbia
Zoom In - Zoom in on the map Click and drag a box to zoom in around a specific area
Zoom Out - click on the map to zoom the map out
Pan - click and drag on the map in the direction you want to move
Zoom Previous - zooms the map to the last extent
Zoom to Uploaded Shapefile ndash zooms the map to an uploaded shapefile
Overview Map - shows where the current map window extent is located in BC
Print to PDF - creates a PDF of the current map view
Save Session - saves a session to server or client (your PC or network)
Open Session - opens a saved session
Markup tools
Point Markup - add a point on the map Line Markup - click 2 or more points on the map to draw a line on the map Rectangle Markup - click and drag to draw a rectangle on the map Polygon Markup - click 3 or more points on the map to draw a polygon Line segments can not cross each other Text Markup - add your own text or a coordinate label Label Markup - select a layer and field to label features on the map Grid Markup - define how many horizontal and vertical lines to mark on the map window Erase Markup - erase individually by clicking on it or erase a group by dragging a box around the area Clear Selection ndashprovides the option to select and clear markup graphics andor AOI graphics
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Upload a Shapefile - add your own shape file to the map Must be BC in Albers projection (BCeID and government users can then use the shape to create an area of interest AOI) Report notified interests
Viewing and analytical tools
Identify Visible - identify attributes of all layers turned on at one point
Identify - click on feature on the map on the active layer to view attribute Identify by Radius - view all attributes on a layer within a specific distance around a point Select - select features on the map Buffer - select features within a specific distance around a selection set Measure Distance - calculates distance of user defined line segment Measure Area - calculates the area of a user defined polygon XY Location - gets you the location coordinates
Select and accept an area of interest(AOI) and add to your map
Draw AOI - Click on 3 or more points to draw an AOI polygon for statusing Pick an existing polygon for an AOI - You can also select the polygon created when you imported your shape file using the Upload a Shapefile tool Erase area of interest ndash Erases your current AOI
Users can accept the AOI and create an instant attribute status report of Crown land rights and interests in their AOI
Click on
14 Appendix B Query Validation Criteria Table
USER SELECTS VALIDATION RULES
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Location Type Area of Interest in Hectares
User Must Select Parameter
Parameter Limits
PIN PID or Map Viewer Between 1 amp 5 million
Interest Holder At least one
PIN PID or Map Viewer Between 100000 amp 1 million
Interest Holder
At least one
OR
Between 100000 amp 1 million
At least TWO of the following parameters
Interest Type 5 Types or less
Interest Agency 5 Agencies or less
TermOther Dates A span of 10 years or less
Interest Size No limits
PIN PID or Map Viewer Less than 100000
No rules No limits
ILRR Approved Area or BC Province
NA Interest Holder
OR
NA At least TWO of the following parameters
Interest Type 5 Types or less
Interest Agency 5 Agencies or less
TermOther Dates A span of 10 years or less
Interest Size No limits
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15 Appendix C Legal Description Validation Rules
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16 Appendix D Query Validation Criteria Table (unknown)
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grids and base maps There are over 260 interests on land from 19 partner agencies across four ministries The ILRR became the legal register of Crown land rights and interests on June 19 2007 This is due in part to the partnerships created leading to improved data quality The ILRR was created through consultation with users like you ILRR staff continues to listen to the business needs of users and the ILRR evolves as a result
12 About the ILRR The Integrated Land and Resource Registry (ILRR) is a spatially enabled comprehensive register of legal interests rights designations and administrative boundaries on Crown land It also has information on land and resource restrictions and reservations (ie Parks) and locations of private land where data is available This service provides
bull Web based single legal register of rights and interests on Crown land
bull Information on private land and related land use and base map information Caution Pop-up blockers should be turned off when using the ILRR as many functions open in new browser windows
Users can find information on the ILRR at the ILRR homepage httpgeobcgovbccailrrilrr_refhtml
121 Business Specific Guides
The following reference guides provide topical information about the following specific business areas
bull Forest Data Reference Guide
bull Land Act Data Reference Guide
bull Mineral Placer and Coal Reference Guide
bull Ministry of Environment Reference Guide
bull Petroleum Natural Gas and Geothermal Reference Guide
bull Survey Parcel Fabric Information Guide
These guides can found at httpgeobcgovbccailrrilrr_refhtml under the Reference Material section
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2 Getting Support and Training There are many resources available to users to provide assistance when using the ILRR
21 Natural Resource Sector Business Service Desk To better serve our clients the Service Desk provides a single point of contact for GeoBC applications and services including but not limited to the ILRR Experienced Client Support staff are available to respond to questions either by phone or email
211 Standard Contact Information
Hours of Operation 800 am to 430 pm (PST) Monday to Friday Please leave a voice message if you are calling after hours Phone (within Victoria) (250) 952-6801 Toll Free (within BC) 1-866-952-6801 E-Mail NRSApplicationsgovbcca
212 Internal Government Clients
These links are available through the GeoBC INTRAnet (idir account required) only Should you wish to open an online Service request please logon to NRSApplicationsgovbcca using your IDIR id and adding BCGOV after your name (ie your IDIR IDBCGOV) or you can email the Service Desk at NRSApplicationsgovbcca
Forms are available through the Service Desk online Service Catalogue at nrsenquiriesgovbcca or hard copy forms are available at the listing of forms
22 User Training Guides The following reference guides provide information on how to use the ILRR and include
bull ILRR Overview Presentation
bull ILRR Fact Sheet
bull Saving and Sharing ILRR Information
bull ILRR Quick Reference Guide
bull Map Viewer Quick Reference Guide
bull Conflicting Interests Quick Reference Guide
bull User Guide for ILRR Conflicting Interests
bull Glossary and Definitions -provides a description of the terms and acronyms used in the ILRR
bull Registered ILRR Interests - an alphabetical listing of all current interested registered in the ILRR
These guides can found at httpgeobcgovbccailrrilrr_refhtml under the Reference Material section
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23 ILRR Frequently Asked Questions The ILRR webpage includes a list of Frequently Asked Questions (FAQ) that can be found here httpgeobcgovbccailrrilrr_faqhtml
24 ILRR User References These user guides provide information on data currency and ILRR functionality limitations such as query limits caused by software constraints (ie map viewer software restricts the maximum query size to 100000 hectares) User Guides can be accessed here httpgeobcgovbccailrrilrr_guideshtml The content in these user guides include
bull Guide 1 Data Currency and Quality
bull Guide 2 Map Viewer Functionality
bull Guide 3 Systems Functionality
25 Getting Help in the ILRR In each ILRR window the user can select the button to open the ILRR web help (shown below) to get help for the specified screen
The figure above is an example of the context based help available when using the ILRR application
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3 Security Access
31 Pop-Up Blockers Pop-up blockers should be turned off when using the ILRR as many functions open in new browser windows
Users can turn off the Pop-up Blocker at the bottom of the screen by clicking the Pop-up
Blocker Icon and selecting Turn Off Pop-up Blocker
32 Security Access Groups and Access Levels Security in the ILRR is broken down into User Access Groups and Access Levels User Access Groups Basic BCeID (Guest) user
bull Limited to only the Map Inquiry bull Web Basic Training bull No reporting
Business BCeID user bull Will not display Interest Holder contact information if the Interest Holder type is
lsquoIndividualrsquo
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 6
IDIR user (Government user)
bull No limitations Security is based on
bull Interest type ndash Archaeology information is restricted ndash all users must apply for access to view this information using the Change to Access Form (noted at the bottom of the page)
bull Interest status ndash Most information as requested and Petroleum restricted bull User access group
There are four different security access levels for Business BCeID and IDIR users
bull Full ndash Can see all shapes and attributes for restricted data bull Existence ndash Can see partial shapes and attributes for restricted data bull Notice ndash Receive notice that an interest exists but are given no details about the
interest bull None - User may not access any of the recordrsquos attributes The record does not
appear on any reports accessed by the user Full Access User is able to access all attributes of the interest record (Geometry Agency Type and Content) except where attribute restrictions exist from interest granting agency or legislation Existence User is able to view the Interestrsquos Geometry Issuing Agency Responsible Agency Business Identifier Interest Status and Interest Type but may NOT access other record attributes (such as information found in the detailed report) Notice User receives a notification that a specific Interest Granting Agency may have an interest that matches the userrsquos query parameters and provides Interest Granting Agency contact information The user may not access any additional attributes of the record (canrsquot see summary or detailed report)
Your access can be changed by using the Change to Access Form found at httpgeobcgovbccailrrfilesdocumentationILRR_Change_to_User_Acce
ss_FormpdfThis form can facilitate access to layers that are restricted by default for example Petroleum and Archaeology Sites
4 ILRR Main Menu The ILRR Main Menu is the starting point for users when searching for legal interests rights designations and administrative boundaries on Crown land in the Province of British Columbia From the ILRR Main Menu users can select one of the options
bull Map Inquiry
bull Query Interest Record
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bull Survey Parcel Search
bull Custom Status
bull My Queries and Notifications
bull Business Records
When working in the ILRR application the left side of the page always displays your ILRR menu functions These options allow the user to jump to the different functions of accessing ILRR information or allow the user to return to the ILRR Main Menu
Throughout the users ILRR session the user can jump to any main menu function by selecting the function on the ILRR sidebar
ILRR Main Menu
ILRR Sidebar
ILRR Help
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5 Map Inquiry The Map Inquiry function utilizes the Map Viewer to determine existing rights and interests for a specific location It will also show you visually if there are any pending interests or restrictions
bull The Map Viewer is an interactive mapping tool that allows
ndash The viewing and selection of an area of interest (for Business BCeID and Government IDIR users)
ndash The display of resource information of interest on a base map of the selected area
ndash The querying of the resource information using the Identify tool
ndash The printing and storing of the map and e-mailing of it to others
bull The area of interest cannot exceed 100000 hectares (1000 sq km) unless the user is using the Custom Status option to further refine the results
The Compass Help System is available by clicking the tool within your ILRR Map Viewer The Compass Help System will display
Descriptions and Help with Tabs and Tools currently displayed in your ILRR Map Viewer
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51 Map Inquiry Size Restrictions If you are trying to run a report on an area of interest greater than 100000 hectares (greater than 1000 sq km) you will receive an error message You will need to reduce your Area of Interest (AOI) size in Map Viewer or run the report using the Custom Status Query from the ILRR Main Menu and set your query parameters there Be sure to review the Query Validation Criteria and the Parameter Validation Criteria found in Appendix B- Query Validation Criteria Today in order to successfully run your query
52 Creating an Area of Interest (AOI) An AOI is used to define an area that will be used as a spatial reference for the query
Only Business BCeID and Government IDIR users may use the T tool to define an AOI for a query
There are two methods for creating an AOI in the ILRR Map Viewer
1 Draw an AOI
2 Pick an Existing Polygon for AOI (includes uploaded shapefiles)
521 Drawing an AOI
To Draw an AOI use the following method
1 Click the Draw AOI tool
2 Click to add each vertex for the AOI polygon
3 When complete click OK in the Add AOI Polygon window
4 Click the button to submit the drawn boundary
If you click the button before clicking OK in the AOI Polygon window you will be dropped from your current Map
Viewer session without the AOI location parameter having been set You will have to start over to establish your AOI location
522 Pick an Existing Polygon for AOI
To Pick an Existing Polygon for AOI use the following method
1 Click the Pick an Existing Polygon for AOI tool
2 Click on the polygon you wish to use from the map window
3 In the AOI Select Polygon from layer window select the layer you wish to use from the pick list and click OK
4 Click the button to submit the drawn boundary
If you want to select features from a layer not visible on the map the user will need to first make the layer visible in the Layers tab
If the user wants to delete a drawn or selected AOI the user can
click the Erase AOI tool and click on the feature to be deleted
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(or click and drag a box around several AOI features)
53 Defining Spatial Relationships Defining a spatial relationship and a buffer helps to identify other interest records that may intersect adjoin or be contained by your selected AOI
bull Intersect is when two or more interest records geometry overlap each other
bull Adjoin is when the geometry of the interest record does not intersect with but is immediately next to the geometry parameter
bull Contains is when interests are completely contained within the boundaries of the defined interest record geometry of your specified location
bull The Buffer defines how wide (in meters) an additional area will be that surrounds the area that you define and is included in your query area
bull The default Buffer value is 0 and can not to exceed 10000
54 Defining the Display Options Defining the Display Options screen is used to define your report output criteria
bull The user can set the order that the results are sorted by selecting any of the options
bull Set what file identifiers are displayed for the results
bull A Report Description can be entered to display on all Screen (only when printing the report) File and Batch reports (excluding CSV file format)
bull Set the Output Format to Screen File or Batch
ndash Screen Reports
Output is your computer monitor
Summary or Detail reports available
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 11
Reports are restricted to a maximum of 199 records
ndash File Reports
Output is as a document (available in CSV PDF or RTF formats)
Summary Reports (see Summary Reports) or Detail Report (see Detail Reports) are available
Reports results are restricted to a maximum of 199 records
ndash Batch Reports
Output can be displayed as a document accessed by an emailed link (available in CSV PDF or RTF formats)
Summary Report or Detail Reports are available
Reports are restricted to a maximum of 1999 records
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55 Customizing the ILRR Map Viewer The ILRR map viewer can be customized to create a specific ldquoviewrdquo that the user can create save or print an ILRR map
bull In the ILRR Map Viewer users can zoom to an area of interest using the
navigation tools Zoom In Zoom Out Pan or Zoom Previous
bull Make the desired layers visible by putting a check to the left of each layer in the
tab and click the tab
ndash Most of the layers are only visible at a scale less than 300000 Rolling over the sign to the left of the layer name will confirm what scale the layer is visible at
bull Many layer symbologies can be customized in the tab by clicking the
Change Symbols tool to the right of the layer
ndash You can change the layer symbology and label symbolize by attribute or restore the default symbology
bull View the Map Legend Settings by clicking the tab and then clicking Settings Users can check all layers that you want to display in the legend
bull Click the Save Session to Client tool Click Save session now and then click Save Navigate to the appropriate folder where you wish to save your session
The saved session can be opened at a later date to return to the same location with the same settings (layers AOIs markups etc)
To open a saved session in the Map Viewer click the Open Session tool Click Browse then navigate to the folder where the
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 13
saved session is stored Select the file and click OK Click Open Session
For more information on Customizing the ILRR Viewer refer to the Map Viewer Quick Reference Guide
56 Printing a Map
Use the Print to PDF tool to create a PDF map that you can either print or save to a file To Print to PDF
1 Zoom to the extent on the map you wish to print using the navigational tools
2 Optionally add any markup to the map that may be relevant to your image
3 Click the Print PDF tool In the Information Panel a list of options will be displayed
4 Select the Template from the drop-down menu
5 Select the Scale from the second drop-down menu
6 Enter a Title for the map in the textbox
7 Optionally add any notes that you wish to be included on the map
8 Click OK It may take a few minutes for the map to load
9 Click the [ open map ] link to open your PDF map
10 Here you can either save the PDF or print the PDF
57 Uploading a Shapefile
Use the Upload Shapefile tool to use shapefiles created in other mapping programs as a layer in the ILRR Map Viewer
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 14
Uploaded Shapefiles must have a BC Albers Projection to be imported into the ILRR Map Viewer The parameters are as
follows
- Central meridian 1260000 West longitude
- First Standard Parallel 500000 North latitude
- Second Standard Parallel 583000 North latitude
- Latitude of projection origin 450000 North latitude
- False northing 00
- False easting 10000000 (one million meters) To upload a shapefile
1 Click the Upload Shapefile tool
2 Under Shapefile Attribute File (dbf) click Browse Navigate to the folder where the shapefile dbf file is stored select the file and click OK
3 Under Shapefile Spatial File (shp) click Browse Navigate to the folder where the shapefile shp file is stored select the file and click OK
4 Enter a name for the layer which will be displayed in the layer list
5 Select the symbol colour from the drop-down menu
6 Choose the position where your shapefile will be displayed in the layer list
7 Click OK to upload the shapefile as a layer
Step 2
Step 1
Step 3
Step 4
Step 5
Step 6
Step 7
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Users are required to navigate and zoom to your uploaded layers location using either the standard navigation tools or using the Zoom to Uploaded
Shapefile tool (described in the next section)The shapefile will be the colour that you selected (default is red)
58 Zoom to Uploaded Shapefile The easiest method of navigating to an uploaded shapefile is to use the Zoom to
Uploaded Shapefile tool This tool allows the user to select a shapefile that has been uploaded and then be zoomed to the spatial extent of the shapefile in the Map Viewer To use the Zoom to Uploaded Shapefile tool
1 Upload a shapefile using the Upload Shapefile tool (see previous section)
2 Click the Zoom to Uploaded Shapefile tool
3 In the Map Viewer sidebar choose the uploaded shapefile name from the Layer Name pick list Click OK
Only uploaded shapefiles will be displayed in the Layer Name pick list Other layers can not be zoomed to using this function If no shapefile has
been uploaded the Layer Name pick list will be empty
4 The map will zoom to the extent of the uploaded shapefile
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6 Summary Report The power of the ILRR is its ability to provide the user with a variety of reports The summary report screen displays a high level summary of interest records that result from the query that was created (through Map Inquiry Query Interest Record Survey Parcel Search or Custom Status) The records displayed here are reflective of the display options selected and the data access level your user ID is allowed
bull Summary Report is restricted to a maximum of 199 interest records for a screen or file return or 1999 for a batch return
bull The ILRR Interest Identifier hyperlink will navigate to the Detail Report for that record
bull The Create Status Report and the Create Overlay Report can be performed on a selected ILRR Interest Identifier
bull Selected ILRR Interest Identifier(s) can be displayed with the Map Viewer if there is spatial information available by checking the select box for the record and clicking the button
bull Selected ILRR Interest Identifier(s) can be displayed as a Conflicting Interest with the user created AOI to determine the amount of overlap between the features by
clicking the tool
bull Large interests are identified with the display of the icon The map viewer scale at the bottom of the Map Viewer must be set to 1300000 to view a large interest The complete interest will not be displayed
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 17
Interests that do not have associated spatial data cannot be viewed in Map Viewer or selected to create a status report
The default screen includes ILRR Interest Identifier Issuing Agency Business Identifier Status Type and Responsible Agency These columns can be sorted the user can also create a status report of a record (query the interests that intersect this particular record) view the spatial extent for the record or look at a Detailed Report for a record
There are certain records where the details may be restricted these are shown with a yellow background limited information and no access to the detailed report or spatial information is provided unless appropriate authorization levels are assigned to the user Some sensitive data does not get included such as reserves and requested including petroleum sites Business BCeID and IDIR users can request a higher level of security to view these reports by completing a Change User Access Form Forms are available from the GeoBC Service Desk at httpgeobcgovbccailrrfilesdocumentationILRR_Change_to_User_Access_Formpdf
61 Detailed Report The Detailed Report shows more information about a particular record including Interest Holder Location Area Dates and related Business Keys It is accessed when an Interest is selected by clicking the hyperlink in the Summary Report
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From the Detailed Report screen users can
bull View the spatial record in Map Viewer if spatial data is available
bull Create a Status Report using the current record as the AOI
bull Create an Overlay Report using the current record as the AOI
bull Access GATOR (GATOR subscription required for non-government users)
62 Map Viewer From the Detailed Report or Summary Report screen choose the Map Viewer link to display your results
bull The map zooms to the extent that allows viewing of your selected feature
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For large interests you may not be able to see the extent of the feature as the size of the feature extends beyond the layer visible
scale and will be used to zoom in and pan to see the interest area coverage
63 Create Status Report From the Detailed Report or Summary Report users can create a status report for a particular interest to determine what effect if any other interests have on your selected interest
bull This function will act as if you selected the feature as an AOI in the Map Inquiry function Once selected you will be prompted to define a spatial relationship and a buffer and then to set the Display Options
64 Create Overlay Report Using a selected interest the ILRR Overlay Report allows the user from the Detailed Report or Summary Report to search through the layers of the spatial data available from LRDW and report information about the feature records that spatially overlap with the selected interest
Selected Feature (shown in yellow)
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bull The user can select as many SOE layers as desired that will be searched to see if they overlap the area of the selected interest
bull The Overlay Report will list the Report Details (Name Date Shape name and buffer size) the intersecting features sorted by layer the Layers Queried Successfully and the Overlay Disclaimer
65 Display Conflicting Interests From the Summary Report users can create a Conflicting Interests Report for a particular interest to determine what effect if any the Area of Interest (AOI) the user has defined overlaps a selected interest
The conflicting interest function will only work with the screen output format This means you are limited to less than 199 registered interests in your status query report
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 21
If there is no box and it says lsquono spatialrsquo you will not be able to utilize the conflicting interest display with that selected interest
Once the Conflicting Interests option is selected the conflicting interests will be displayed in the Map Viewer In the map display you can determine the degree of intersection between the AOI and the selected interest
bull The Map Viewer will show the user defined Area of Interest (AOI) as red where it does not intersect with the selected interest and the selected interest area as yellow
bull Where the user defined Area of Interest (AOI) and the area of the selected interest do intersect is displayed in orange
Example 1 In the example below the AOI and the selected interest partially overlap The Area of Interest is shown in red and the selected interest is shown in yellow Where the AOI and the selected interest overlap is shown as orange
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 22
Example 2 In the example below the AOI and the selected interest do not overlap therefore there is no orange area This is possible when using an AOI buffer and the interest falls within the buffer of the AOI or if the lsquoadjoinrsquo function is selected as the spatial relationship for the status query instead of intersect
66 GATOR Users with access to GATOR can click the GATOR link for information on the selected record GATOR is an acronym for Government AccessTool for On-line Retrieval It is an easy to use tool that allows registered users access to the Internet to interactively
Selected Interest
Area of Interest (AOI)
Selected Interest
Area of Interest (AOI)
Overlap
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 23
view extract and print information from the Crown Land Registry For more information click the link that interests you
If the user sees GATOR Main links that will take the user to the Tantalis GATOR homepage
More information on GATOR can be found on the What is Tantalis GATOR webpage
Information on how to use GATOR can be found on the Tantalis GATOR Quickguide webpage
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 24
7 Query Interest Record The Query Interest Record allows you to locate a specific interest record using non-spatial attribute data like the ILRR Identifier the Agency Record Identifier (or business key) including unique business identifier or business key for an interest
The results of a successful query of an interest record will provide a report (summary and detailed) on your specific record and allow you to view the spatial extent You could then also run a status to determine what other rights and interests intersect with or overlap your record The information can be used to support decisions on the best use of the land identify potential land use conflicts and constraints support the referral process determine whether rights can be issued and identify where restrictions are needed
A unique identifier is assigned to the interest record by the issuing agencys operational database If you choose to search by this parameter you will follow these steps
bull Search by Agency Record Identifier
bull Select the Interest Group radio button
bull Select the Agency Record Identifier radio button and enter the record identifier value
bull Data entered is case sensitive A unique number is assigned to the record when the record is added to the ILRR database If you choose to search by this parameter enter the ILRR Interest Identifier in the appropriate space ldquoILRR Interest Identifierrdquo
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 25
Above are the two options in the Query Interest Record The image on the left uses the Agency Record value search (for the Disposition Transaction SID in the image) The image on the left uses the ILRR Interest Identifier value Both of these values will return the same record
8 Survey Parcel Search The ILRR provide users the opportunity to do a quick search by survey parcel using PID PIN Title Number or legal description
Any part of a legal description can be entered into the search screen depending on the accuracy of the input you will receive an equally accurate output
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 26
The Plan number of a legal description can be entered into the Defining Document section of the Survey Parcel Search window
The output from a survey parcel search will provide the user with immediate determination of privatepublic land (with the information available) the primary PIN and the LTO PID if available The parcel can also be viewed spatially using the map viewer
9 Custom Status Query The Custom Status allows you to build a query using seven different parameters You can complete one or more of the parameters to fine-tune your query and result set
bull Parameters can be set by selecting the desired parameter type from the ILRR sidebar under Custom Status
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 27
bull Parameters that have been selected can be returned to the default parameters by clicking the Reset button for that parameter type
bull All Parameters can be returned to the default parameters by clicking the Reset All button
bull Once one or more of the parameters have been set the user can click the Submit button to create the ILRR Summary Report
The results of a successful query of an interest record will provide statusers decision makers and land planners with information to determine the best use of the land identify potential conflicts make decisions on where rights can be issued or identify where restrictions are needed Refer to Appendix B Query Validation Criteria Table for requirements
If no AOI exists within the set parameters the user will see a warning box stating ldquoNo AOI for Conflict Reportingrdquo You can then click Next to
continue to the Generate Report Display Options screen or click Cancel to go to the My Queries and Notifications screen
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 28
91 Interest Type The Interest Type parameter allows you to select which interests to include in your query You can select any or all of the 262 different interest types which are grouped according to type IE Forest Roads Land Act Inclusions Land Act Crown Grants Park Designations etc
bull For this setting all Interest Types are selected by default
bull At least ONE Interest Type must be selected
bull The Interest Group Categories reflect the naming of the layers in the ILRR Map Viewer
bull Users can selectunselect interest types by checking and unchecking the desired Interest type By checkingunchecking an Interest group users can turn the whole group on or off
bull Users can click the Clear All button to unselect all interests or click Select All to select all interests
bull Refer to Appendix B Query Validation Criteria Table for requirements
92 Interest Agency The Interest Agency Parameter allows you to select which agencies to include in your query
Interest Type
Interest Group
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 29
bull The default for this parameter is All Interest Agencies are selected
bull At least ONE Interest Agency must be selected
bull If you have selected an Interest Holder Interest Agencies are filtered
bull Users can click the Clear All button to unselect all agencies or click Select All to select all agencies
bull Refer to Appendix B Query Validation Criteria Table for requirements
93 Location The Location parameter allows you to specify the area or location of the interest There are several different location types
bull Province of BC ndash uses the BC boundary as an AOI
ndash The Province of BC is the default for this parameter unless an Interest Holder is known
bull ILRR Interest Identifier ndash uses unique ILRR specific
ndash Omit dashes spaces and other delimiting characters
bull Parcel Identifier (PID) ndash uses Private Parcel Identifier
ndash Omit dashes spaces and other delimiting characters
bull Parcel ID Number (PIN) ndash uses Crown parcel identifier
ndash Omit dashes spaces and other delimiting characters
bull Title Number ndash uses private parcel Title number
ndash Omit dashes spaces and other delimiting characters
bull Grid ndash uses various map grids
ndash If you select this option you will be directed to the Custom Status Grid screen From here you can select
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 30
Petroleum Natural Gas (ie Mapsheet 094I Map Group 13 Map Block I)
Peace River Block (ie Township 84 Range 18 Section 16)
NTS (ie 094J)
BCGS (ie 94J029)
bull Legal Description ndash uses unique land description
ndash If you select this option you will be directed to the Location Type ndash Legal Description Search screen
bull Map Viewer ndash choose your Area of Interest (AOI) from the Map Viewer The Map Viewer in the Custom Status ndash Location function works in a similar manner as the Map Inquiry function For more information on the map viewer refer to the Map Inquiry section
bull Refer to Appendix B Query Validation Criteria Table for requirements
bull Validation on the ILRR Interest Identifier PID or PIN will be performed to ensure the value entered is valid and there is associated spatial data
931 Grid Search
Defining a Petroleum Natural Gas Grid (Example 82-F-10-H-71-D)
bull In the Map Sheet field enter a map sheet number (ie 082F) This field is case sensitive
bull In the Map Group field enter a Map Group number (ie 10)
bull In the Map Block field enter a Map Block (ie H) This field is case sensitive
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 31
bull In the Map Unit field enter a Map Unit (ie 071) This field is case sensitive The Map Unit number is always a 3 digit number For 2 digit numbers precede them with a zero
Defining a Peace River Block Grid (Example NE 14 OF SECTION 16 TOWNSHIP 84 RANGE 18)
bull In the Township field enter the Township (mandatory field)
bull In the Range field enter the Range (mandatory field)
ndash In some instances the Township and Range numbers may be combined and displayed as a 4 digit number (ie 8418)
bull In the Section field enter a Section (mandatory field)
bull Quarter section can be entered to narrow search parameters (NE NW SE SW)
932 Legal Description Search
bull Primary search Must complete at least one of the components indicated in the Primary column of the Legal Description Search Validation Rules (appendix C) (any subdivision components entered will be ignored for the search)
bull Crown Subdivision Land Title Subdivision or Right of Way search must complete at least two of the components indicated in the corresponding Parcel Type column of the Legal Description Search Validation Rules
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 32
bull Unknown search must complete at least one of the components indicated in the Legal Description Search Validation Rules (Unknown) (appendix D)
bull Limitation of 199 records on a search
The result values that are returned when the Parcel Type of Unknown is used for the search include
bull The number of results that were returned with a hyperlink that will navigate to the parcel type search results screen
bull A number with No hyperlink and the message Exceeds allowable number of records for a search
bull A lsquo0rsquo with No hyperlink and the message No Parcels were found matching your search criteria
bull NA when entered search components do not map to a parcel type
Primary Parcel Search
bull For Crown Subdiv PIN RoW PIN and LTO PID you may see a single result or a bracketed result Selecting the hyperlink will navigate to the corresponding search results screen
bull Selected Primary PIN(s) can be displayed with the Map Viewer if there is a spatial shape for the record
bull The OK button with a selected Primary PIN will navigate to the Location Type screen populating the PIN location type
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 33
Crown Subdivision Search
bull For Crown Primary PIN you may see a single result or a bracketed result Selecting the hyperlink will navigate to the corresponding search results screen
bull The Crown Land Interest hyperlink will navigate to the Crown Land Interest Report screen
bull Selected Crown Subdiv PIN(s) can be displayed with the Map Viewer
bull The OK button with a selected Crown Subdiv PIN will navigate to the Location Type screen populating the PIN location type
Crown Land Interest
bull Subdivision Parcel PIN hyperlink will navigate back to the Crown Subdivision Search Results screen
bull ILRR Interest Identifier hyperlink will display a Detail Report for the interest
bull A selected ILRR Interest Identifier can be displayed with the Map Viewer
bull The OK button with a selected ILRR Interest Identifier will navigate to the Location Type screen populating the ILRR Interest Identifier location type
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CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 35
Land Title Subdivision
bull The LTO PID hyperlink will navigate to the Land Title Subdivision Search Results Details window
bull For Primary PIN you may see a single result or a bracketed result Selecting the hyperlink will navigate to the corresponding search results screen
bull Selected LTO PID(s) can be displayed with the Map Viewer
bull The OK button with a selected LTO PID will navigate to the Location Type screen populating the PID location type
bull When the Non-ICF layer icon is displayed in the select column this indicates that the data was not provided through Integrated Cadastral Fabric (ICF)
bull When viewing multiple records in the Map Viewer at the same time the records must come from the same data source (ie all ICF or all Non-ICF)
Right of Way Search
bull For Primary PIN you may see a single result or a bracketed result Selecting the hyperlink will navigate to the corresponding search results screen
bull Selected RoW PIN(s) can be displayed with the Map Viewer bull The OK button with a selected RoW PIN will navigate to the Location Type
screen populating the PIN location type
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 36
94 Term or Other Dates The Term or Other Dates parameter allows you to further refine which interests will be returned in your query There are four date types to choose from
bull Requested Date ndash Date of request
bull Term Start Date ndash Date interest starts
bull Term End Date ndash Date interest ends
bull Interest Date ndash Date interest was filed with agency
Users can choose any combination of these dates to refine their search
If the request date interest date term start date or the term end date does not contain a date within ILRR for an interest the interest may not
appear on the results list depending on how you have defined the Term Other Dates parameter (ie the termother dates parameter is designed to return interest based on the interest date interests that do not have an interest date will not be returned)
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 37
95 Interest Holder Since contact information may be protected under the privacy provisions of the Freedom of Information and Protection of Privacy Act your ability to use this functionality or to view the information may be limited by your level of access security parameters You can search by organization name or individualpartner name The ILRR search engine will add a wildcard at the end of the text you enter You can enter the entire name eg Smith or the first part of the name eg Smi You can also use the wildcard () anywhere in your search text eg mi will return Smith Inc 100 Mile House etc
The interest holder and contact information are taken directly from the responsible agencies computer system and therefore differences in how
the various agencies captures and maintains the information (eg BC Ferries BC Ferries BC Ferries Inc) could affect your search results
951 Search Results
bull New Search returns you to the Interest Holder screen
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 38
bull If you have selected Interest Agency Interest Holders are filtered
bull Selecting the Interest Holder Name hyperlink will display the Interest Holder Detail information
bull Interest Holder contact information will not be displayed for BCeID users
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 39
96 Interest Status The Interest Status parameter allows you to select which statuses to include in the query There are four status types included in the ILRR
bull Request ndash application or request has been accepted by an agency - decision pending
bull Active ndash rightinterest has been granted and is in good standing
bull Inactive ndash the right is no longer active and can not return to active status
bull Suspended ndash action taken by interest granting agency that suspends revokes or restricts action or rights of interest holder It may also mean that the term has expired The interest holder however has a period of time in which to reinstate the right
bull Users can click the Clear All button to unselect all statuses or click Select All to select all statuses
97 Interest Size The Interest Size parameter allows you to search for interest records of a particular size
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98 Custom Query Validation Rules (See Appendix B) For queries using a location type of PID PIN or Map Viewer
bull The AOI must be 5000000 hectares or less in size
ndash Additionally if the AOI is greater than 1000000 hectares in size an Interest Holder is must be defined
ndash One other parameter must be selected
Interest Type (select 5 or less)
Interest Agency (select 5 or less)
Date Range (10 years or less)
Interest Size
bull If the Area of Interest is between 100000 hectares and 1000000 hectares 1 of the following parameters is required
ndash Interest Type (select 5 or less)
ndash Interest Agency (select 5 or less)
ndash Date Range (10 years or less)
ndash Interest Size
bull If the Area of Interest is 100000 hectares or less in size no additional parameters are required
For queries using the location type of ILRR Approved Area or BC Province
bull Interest Holder is required OR
bull 2 of the following parameters are required
ndash Interest Type (select 5 or less)
ndash Interest Agency (select 5 or less)
ndash TermOther Dates (if range selected it must be less than 10 years)
ndash Interest Size
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99 Saving a Query It is important to note that before saving a query you should make sure that your parameters are valid and the query does not generate errors The best way to do this is to run the query When you are satisfied that the query works and generates the results you want to save close or minimize your results window and click on the ldquoSave Queryrdquo button in the Custom Status Parameter Summary window At this time you can also save the query to other users by inputting their user ID
bull Saving a query saves the query parameters of a Custom Status Query or an Interest Query NOT the results
bull Entering the query parameters as part of the description is advised
bull The query description will be displayed on the Summary and Detail Reports when printing a screen or output format is file (excluding CSV)
bull The query can be shared with others
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10 My Queries and Notifications The My Queries and Notifications area of the ILRR provides the user the opportunity to modify copy or delete a previously saved query and to create modify and cancel a notification It is important to note that when saving a query you are saving query parameters not results This means that when the interest data changes in the ILRR the results of your saved query may change as well To save query results have them reported as a document file or sent as a batch report by email and then save the document after following the link in the email notice To be alerted when something has changed within your AOI create a notification for the saved query Notifications are based on saved queries ndash if any updates or inserts occur within the AOI defined by the query the associated notifications are automatically sent
101 Viewing Query Details bull Select the query Name hyperlink
bull Displays the query details
bull Displays notification details when available
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102 Copying a Query bull The Copy Query function allows you to copy the parameters of a saved query
bull You can copy any query in the query list
bull You cannot change the parameters when performing a copy of a query
103 Modifying a Query bull The modify query function is only for queries that you have created If you want
to modify a query that was created by another user you must copy it first then modify it
bull Performing the modify function will navigate to either
ndash Query Interest Record Search Parameters screen
ndash Custom Status Parameter Summary screen
bull There are two areas of the query that can be modified
ndash Query parameters
ndash Query characteristics (query name query description query users)
bull If you have do not save the modifications the output using the Batch function will be derived from your original query parameters not the modified query
104 Deleting a Query bull The delete query function will delete or remove a query from the query list
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 44
bull When the current user is the creator of the query the query will be permanently deleted from
ndash your query list
ndash the query list of other users that had access to this query
bull When the current user is the creator of the query the query will be removed from the query list Other users of this query will still have access to the query
105 Creating a Notification If you want to be alerted when something has changed within a saved query result set you can create a notification for the query that generates the results
Before a notification can be created 3 conditions must be met
1 The query must have been run
2 The query cannot have an existing notification
3 The query cannot exceed maximum run time If these conditions are met a notification can be created for a query Once created the user will receive a notification of a change when
1 A new request or interest record is added
2 There is a change in state of an existing request or interest record
3 There is a change in geometry A Maximum threshold has been set so that you will only receive a notification if the change to the geometry area is greater than 5 or more than 1 hectare or if a point moves more than one meter By choosing the ldquoCreate Notificationrdquo link the user can input any number of email addresses that he wishes to be notified when a change has occurred These can be on the daily weekly monthly or yearly basis
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106 Cancelling a Notification bull The Cancel Notification functions allows you to cancel a notification for a saved
query
bull To Cancel Notifications from queries that belong to another user the query owner must be contacted
bull Only the creator of the query can cancel the notification
107 Receiving a Notification bull The user will receive a notification of change when one or more of the following
conditions are met
ndash New request or interest record is added
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 46
ndash Change in state of an existing request or interest record occurs (status is changed)
ndash Change in geometry for an interest
bull Polygons The total area has changed more than 5 or more than 1 hectare
bull Lines The total area of the buffer shape polygon has changed more than 5 or more than 1 hectare
bull Points The point has moved a distance greater than 1 metre in any direction
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 47
11 Public Report The public report provides clients access to a single comprehensive report that utilizes the same cut of data used internally in a format that conforms to the Freedom of Information and Protection of Privacy standards The reports allow a public user to generate a conflict andor constraint report based on an ILRR interest location area of interest or Geomark URL Select your report option Define search location Review Report
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12 Business Report The Business Reports in the ILRR are business specific reports that have been created for specific work flows Currently there is only one Business Report Mineral Titles - Land Owner Notification
121 Mineral Titles ndash Land Owner Notification Part of the requirement of the mineral tenure holders is notification Bill 12 of the Miscellaneous Statutes Amendment Act 2007 now requires a person to serve notice on the private landowner(s) or Crown land lease holder(s) before commencing a mining activity Within the ILRR Business Reports is the Mineral Titles ndash Land Owner Notification report This report allows the tenure holder to input their tenure number or to select an area of interest and then view the Land Owner Notification report as a PDF
bull The user can select to create a Land Owner Notification report by either entering a Mineral Tenure Number (ie 383281) or by selecting an Area of Interest (AOI) and define an AOI in the Map Viewer using the Area of Interest tools
bull The Land Owner Notification results will be displayed in a PDF report There are four sections to the report the General Information section the Crown land lease section the private land within the AOI section and the private land possibly within the AOI section These are explained in more detail below
ndash The General Information section has the name of the report the date it was
run and the search information The search information indicates whether a user-selected AOI or a Mineral Tenure Number was used to define the geographic extent for the report
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 49
ndash The Crown Land Lease section lists all of the Crown land leases which intersecttouchcome in contact withoverlap the AOI along with the ownerrsquos name and address If a lease has multiple owners each owner and their address would be listed The first owner would be labelled Record 1 the second owner would be Record 2 etc If no leases were found the report would say ldquoNone foundrdquo
ndash The Private Lands Within Area of Interest section lists the private land parcels which are completely or partially within or overlap the AOI The Land Title Parcel Identifier (PID) and legal description are listed for each parcel Ownership information for private land is not part of the ILRR so contact information will need to be acquired using BC Online httpswwwbconlinegovbcca
ndash The Private Land Possibly Within the Area of Interest section lists the private land parcels which are possibly within or overlap the AOI The Land Title Parcel Identifier (PID) and legal description are listed for each parcel Ownership information for private land is not part of the ILRR so contact information will need to be acquired using BC Online
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 50
1211 Determining Ownership of a Parcel
There are a few options for determining the ownership information of a private parcel If you have a BC Online account you can look up this information in the BC Assessment Authority or Land Title and Survey Authority systems
bull Some useful links for BC Online
ndash BC Online Homepage httpswwwbconlinegovbcca
ndash BC Online Products httpswwwbconlinegovbccaproductshtml (probably use the Land amp Real Property)
ndash Account Management httpswwwbconlinegovbccamybconlinehtml
bull If there are only a few overlaps in your Land Owner Notification Report you might want to consider giving the report information to a titles search company and have them provide you with the ownership information you require
bull For more information on the procedures for determining the ownership of private land and Crown land leases the following document can be used
ndash httpwwwemprgovbccaTitlesMineralTitlesPubDocumentsLONFM_LON_procedurespdf
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 51
13 Appendix A ndash Map Inquiry and Map Viewer Symbology
Navigation and administration tools
Full extent - map extends to the full view of British Columbia
Zoom In - Zoom in on the map Click and drag a box to zoom in around a specific area
Zoom Out - click on the map to zoom the map out
Pan - click and drag on the map in the direction you want to move
Zoom Previous - zooms the map to the last extent
Zoom to Uploaded Shapefile ndash zooms the map to an uploaded shapefile
Overview Map - shows where the current map window extent is located in BC
Print to PDF - creates a PDF of the current map view
Save Session - saves a session to server or client (your PC or network)
Open Session - opens a saved session
Markup tools
Point Markup - add a point on the map Line Markup - click 2 or more points on the map to draw a line on the map Rectangle Markup - click and drag to draw a rectangle on the map Polygon Markup - click 3 or more points on the map to draw a polygon Line segments can not cross each other Text Markup - add your own text or a coordinate label Label Markup - select a layer and field to label features on the map Grid Markup - define how many horizontal and vertical lines to mark on the map window Erase Markup - erase individually by clicking on it or erase a group by dragging a box around the area Clear Selection ndashprovides the option to select and clear markup graphics andor AOI graphics
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 52
Upload a Shapefile - add your own shape file to the map Must be BC in Albers projection (BCeID and government users can then use the shape to create an area of interest AOI) Report notified interests
Viewing and analytical tools
Identify Visible - identify attributes of all layers turned on at one point
Identify - click on feature on the map on the active layer to view attribute Identify by Radius - view all attributes on a layer within a specific distance around a point Select - select features on the map Buffer - select features within a specific distance around a selection set Measure Distance - calculates distance of user defined line segment Measure Area - calculates the area of a user defined polygon XY Location - gets you the location coordinates
Select and accept an area of interest(AOI) and add to your map
Draw AOI - Click on 3 or more points to draw an AOI polygon for statusing Pick an existing polygon for an AOI - You can also select the polygon created when you imported your shape file using the Upload a Shapefile tool Erase area of interest ndash Erases your current AOI
Users can accept the AOI and create an instant attribute status report of Crown land rights and interests in their AOI
Click on
14 Appendix B Query Validation Criteria Table
USER SELECTS VALIDATION RULES
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 53
Location Type Area of Interest in Hectares
User Must Select Parameter
Parameter Limits
PIN PID or Map Viewer Between 1 amp 5 million
Interest Holder At least one
PIN PID or Map Viewer Between 100000 amp 1 million
Interest Holder
At least one
OR
Between 100000 amp 1 million
At least TWO of the following parameters
Interest Type 5 Types or less
Interest Agency 5 Agencies or less
TermOther Dates A span of 10 years or less
Interest Size No limits
PIN PID or Map Viewer Less than 100000
No rules No limits
ILRR Approved Area or BC Province
NA Interest Holder
OR
NA At least TWO of the following parameters
Interest Type 5 Types or less
Interest Agency 5 Agencies or less
TermOther Dates A span of 10 years or less
Interest Size No limits
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 54
15 Appendix C Legal Description Validation Rules
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 55
16 Appendix D Query Validation Criteria Table (unknown)
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 3
2 Getting Support and Training There are many resources available to users to provide assistance when using the ILRR
21 Natural Resource Sector Business Service Desk To better serve our clients the Service Desk provides a single point of contact for GeoBC applications and services including but not limited to the ILRR Experienced Client Support staff are available to respond to questions either by phone or email
211 Standard Contact Information
Hours of Operation 800 am to 430 pm (PST) Monday to Friday Please leave a voice message if you are calling after hours Phone (within Victoria) (250) 952-6801 Toll Free (within BC) 1-866-952-6801 E-Mail NRSApplicationsgovbcca
212 Internal Government Clients
These links are available through the GeoBC INTRAnet (idir account required) only Should you wish to open an online Service request please logon to NRSApplicationsgovbcca using your IDIR id and adding BCGOV after your name (ie your IDIR IDBCGOV) or you can email the Service Desk at NRSApplicationsgovbcca
Forms are available through the Service Desk online Service Catalogue at nrsenquiriesgovbcca or hard copy forms are available at the listing of forms
22 User Training Guides The following reference guides provide information on how to use the ILRR and include
bull ILRR Overview Presentation
bull ILRR Fact Sheet
bull Saving and Sharing ILRR Information
bull ILRR Quick Reference Guide
bull Map Viewer Quick Reference Guide
bull Conflicting Interests Quick Reference Guide
bull User Guide for ILRR Conflicting Interests
bull Glossary and Definitions -provides a description of the terms and acronyms used in the ILRR
bull Registered ILRR Interests - an alphabetical listing of all current interested registered in the ILRR
These guides can found at httpgeobcgovbccailrrilrr_refhtml under the Reference Material section
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 4
23 ILRR Frequently Asked Questions The ILRR webpage includes a list of Frequently Asked Questions (FAQ) that can be found here httpgeobcgovbccailrrilrr_faqhtml
24 ILRR User References These user guides provide information on data currency and ILRR functionality limitations such as query limits caused by software constraints (ie map viewer software restricts the maximum query size to 100000 hectares) User Guides can be accessed here httpgeobcgovbccailrrilrr_guideshtml The content in these user guides include
bull Guide 1 Data Currency and Quality
bull Guide 2 Map Viewer Functionality
bull Guide 3 Systems Functionality
25 Getting Help in the ILRR In each ILRR window the user can select the button to open the ILRR web help (shown below) to get help for the specified screen
The figure above is an example of the context based help available when using the ILRR application
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 5
3 Security Access
31 Pop-Up Blockers Pop-up blockers should be turned off when using the ILRR as many functions open in new browser windows
Users can turn off the Pop-up Blocker at the bottom of the screen by clicking the Pop-up
Blocker Icon and selecting Turn Off Pop-up Blocker
32 Security Access Groups and Access Levels Security in the ILRR is broken down into User Access Groups and Access Levels User Access Groups Basic BCeID (Guest) user
bull Limited to only the Map Inquiry bull Web Basic Training bull No reporting
Business BCeID user bull Will not display Interest Holder contact information if the Interest Holder type is
lsquoIndividualrsquo
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IDIR user (Government user)
bull No limitations Security is based on
bull Interest type ndash Archaeology information is restricted ndash all users must apply for access to view this information using the Change to Access Form (noted at the bottom of the page)
bull Interest status ndash Most information as requested and Petroleum restricted bull User access group
There are four different security access levels for Business BCeID and IDIR users
bull Full ndash Can see all shapes and attributes for restricted data bull Existence ndash Can see partial shapes and attributes for restricted data bull Notice ndash Receive notice that an interest exists but are given no details about the
interest bull None - User may not access any of the recordrsquos attributes The record does not
appear on any reports accessed by the user Full Access User is able to access all attributes of the interest record (Geometry Agency Type and Content) except where attribute restrictions exist from interest granting agency or legislation Existence User is able to view the Interestrsquos Geometry Issuing Agency Responsible Agency Business Identifier Interest Status and Interest Type but may NOT access other record attributes (such as information found in the detailed report) Notice User receives a notification that a specific Interest Granting Agency may have an interest that matches the userrsquos query parameters and provides Interest Granting Agency contact information The user may not access any additional attributes of the record (canrsquot see summary or detailed report)
Your access can be changed by using the Change to Access Form found at httpgeobcgovbccailrrfilesdocumentationILRR_Change_to_User_Acce
ss_FormpdfThis form can facilitate access to layers that are restricted by default for example Petroleum and Archaeology Sites
4 ILRR Main Menu The ILRR Main Menu is the starting point for users when searching for legal interests rights designations and administrative boundaries on Crown land in the Province of British Columbia From the ILRR Main Menu users can select one of the options
bull Map Inquiry
bull Query Interest Record
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bull Survey Parcel Search
bull Custom Status
bull My Queries and Notifications
bull Business Records
When working in the ILRR application the left side of the page always displays your ILRR menu functions These options allow the user to jump to the different functions of accessing ILRR information or allow the user to return to the ILRR Main Menu
Throughout the users ILRR session the user can jump to any main menu function by selecting the function on the ILRR sidebar
ILRR Main Menu
ILRR Sidebar
ILRR Help
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5 Map Inquiry The Map Inquiry function utilizes the Map Viewer to determine existing rights and interests for a specific location It will also show you visually if there are any pending interests or restrictions
bull The Map Viewer is an interactive mapping tool that allows
ndash The viewing and selection of an area of interest (for Business BCeID and Government IDIR users)
ndash The display of resource information of interest on a base map of the selected area
ndash The querying of the resource information using the Identify tool
ndash The printing and storing of the map and e-mailing of it to others
bull The area of interest cannot exceed 100000 hectares (1000 sq km) unless the user is using the Custom Status option to further refine the results
The Compass Help System is available by clicking the tool within your ILRR Map Viewer The Compass Help System will display
Descriptions and Help with Tabs and Tools currently displayed in your ILRR Map Viewer
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51 Map Inquiry Size Restrictions If you are trying to run a report on an area of interest greater than 100000 hectares (greater than 1000 sq km) you will receive an error message You will need to reduce your Area of Interest (AOI) size in Map Viewer or run the report using the Custom Status Query from the ILRR Main Menu and set your query parameters there Be sure to review the Query Validation Criteria and the Parameter Validation Criteria found in Appendix B- Query Validation Criteria Today in order to successfully run your query
52 Creating an Area of Interest (AOI) An AOI is used to define an area that will be used as a spatial reference for the query
Only Business BCeID and Government IDIR users may use the T tool to define an AOI for a query
There are two methods for creating an AOI in the ILRR Map Viewer
1 Draw an AOI
2 Pick an Existing Polygon for AOI (includes uploaded shapefiles)
521 Drawing an AOI
To Draw an AOI use the following method
1 Click the Draw AOI tool
2 Click to add each vertex for the AOI polygon
3 When complete click OK in the Add AOI Polygon window
4 Click the button to submit the drawn boundary
If you click the button before clicking OK in the AOI Polygon window you will be dropped from your current Map
Viewer session without the AOI location parameter having been set You will have to start over to establish your AOI location
522 Pick an Existing Polygon for AOI
To Pick an Existing Polygon for AOI use the following method
1 Click the Pick an Existing Polygon for AOI tool
2 Click on the polygon you wish to use from the map window
3 In the AOI Select Polygon from layer window select the layer you wish to use from the pick list and click OK
4 Click the button to submit the drawn boundary
If you want to select features from a layer not visible on the map the user will need to first make the layer visible in the Layers tab
If the user wants to delete a drawn or selected AOI the user can
click the Erase AOI tool and click on the feature to be deleted
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(or click and drag a box around several AOI features)
53 Defining Spatial Relationships Defining a spatial relationship and a buffer helps to identify other interest records that may intersect adjoin or be contained by your selected AOI
bull Intersect is when two or more interest records geometry overlap each other
bull Adjoin is when the geometry of the interest record does not intersect with but is immediately next to the geometry parameter
bull Contains is when interests are completely contained within the boundaries of the defined interest record geometry of your specified location
bull The Buffer defines how wide (in meters) an additional area will be that surrounds the area that you define and is included in your query area
bull The default Buffer value is 0 and can not to exceed 10000
54 Defining the Display Options Defining the Display Options screen is used to define your report output criteria
bull The user can set the order that the results are sorted by selecting any of the options
bull Set what file identifiers are displayed for the results
bull A Report Description can be entered to display on all Screen (only when printing the report) File and Batch reports (excluding CSV file format)
bull Set the Output Format to Screen File or Batch
ndash Screen Reports
Output is your computer monitor
Summary or Detail reports available
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Reports are restricted to a maximum of 199 records
ndash File Reports
Output is as a document (available in CSV PDF or RTF formats)
Summary Reports (see Summary Reports) or Detail Report (see Detail Reports) are available
Reports results are restricted to a maximum of 199 records
ndash Batch Reports
Output can be displayed as a document accessed by an emailed link (available in CSV PDF or RTF formats)
Summary Report or Detail Reports are available
Reports are restricted to a maximum of 1999 records
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55 Customizing the ILRR Map Viewer The ILRR map viewer can be customized to create a specific ldquoviewrdquo that the user can create save or print an ILRR map
bull In the ILRR Map Viewer users can zoom to an area of interest using the
navigation tools Zoom In Zoom Out Pan or Zoom Previous
bull Make the desired layers visible by putting a check to the left of each layer in the
tab and click the tab
ndash Most of the layers are only visible at a scale less than 300000 Rolling over the sign to the left of the layer name will confirm what scale the layer is visible at
bull Many layer symbologies can be customized in the tab by clicking the
Change Symbols tool to the right of the layer
ndash You can change the layer symbology and label symbolize by attribute or restore the default symbology
bull View the Map Legend Settings by clicking the tab and then clicking Settings Users can check all layers that you want to display in the legend
bull Click the Save Session to Client tool Click Save session now and then click Save Navigate to the appropriate folder where you wish to save your session
The saved session can be opened at a later date to return to the same location with the same settings (layers AOIs markups etc)
To open a saved session in the Map Viewer click the Open Session tool Click Browse then navigate to the folder where the
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 13
saved session is stored Select the file and click OK Click Open Session
For more information on Customizing the ILRR Viewer refer to the Map Viewer Quick Reference Guide
56 Printing a Map
Use the Print to PDF tool to create a PDF map that you can either print or save to a file To Print to PDF
1 Zoom to the extent on the map you wish to print using the navigational tools
2 Optionally add any markup to the map that may be relevant to your image
3 Click the Print PDF tool In the Information Panel a list of options will be displayed
4 Select the Template from the drop-down menu
5 Select the Scale from the second drop-down menu
6 Enter a Title for the map in the textbox
7 Optionally add any notes that you wish to be included on the map
8 Click OK It may take a few minutes for the map to load
9 Click the [ open map ] link to open your PDF map
10 Here you can either save the PDF or print the PDF
57 Uploading a Shapefile
Use the Upload Shapefile tool to use shapefiles created in other mapping programs as a layer in the ILRR Map Viewer
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Uploaded Shapefiles must have a BC Albers Projection to be imported into the ILRR Map Viewer The parameters are as
follows
- Central meridian 1260000 West longitude
- First Standard Parallel 500000 North latitude
- Second Standard Parallel 583000 North latitude
- Latitude of projection origin 450000 North latitude
- False northing 00
- False easting 10000000 (one million meters) To upload a shapefile
1 Click the Upload Shapefile tool
2 Under Shapefile Attribute File (dbf) click Browse Navigate to the folder where the shapefile dbf file is stored select the file and click OK
3 Under Shapefile Spatial File (shp) click Browse Navigate to the folder where the shapefile shp file is stored select the file and click OK
4 Enter a name for the layer which will be displayed in the layer list
5 Select the symbol colour from the drop-down menu
6 Choose the position where your shapefile will be displayed in the layer list
7 Click OK to upload the shapefile as a layer
Step 2
Step 1
Step 3
Step 4
Step 5
Step 6
Step 7
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Users are required to navigate and zoom to your uploaded layers location using either the standard navigation tools or using the Zoom to Uploaded
Shapefile tool (described in the next section)The shapefile will be the colour that you selected (default is red)
58 Zoom to Uploaded Shapefile The easiest method of navigating to an uploaded shapefile is to use the Zoom to
Uploaded Shapefile tool This tool allows the user to select a shapefile that has been uploaded and then be zoomed to the spatial extent of the shapefile in the Map Viewer To use the Zoom to Uploaded Shapefile tool
1 Upload a shapefile using the Upload Shapefile tool (see previous section)
2 Click the Zoom to Uploaded Shapefile tool
3 In the Map Viewer sidebar choose the uploaded shapefile name from the Layer Name pick list Click OK
Only uploaded shapefiles will be displayed in the Layer Name pick list Other layers can not be zoomed to using this function If no shapefile has
been uploaded the Layer Name pick list will be empty
4 The map will zoom to the extent of the uploaded shapefile
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6 Summary Report The power of the ILRR is its ability to provide the user with a variety of reports The summary report screen displays a high level summary of interest records that result from the query that was created (through Map Inquiry Query Interest Record Survey Parcel Search or Custom Status) The records displayed here are reflective of the display options selected and the data access level your user ID is allowed
bull Summary Report is restricted to a maximum of 199 interest records for a screen or file return or 1999 for a batch return
bull The ILRR Interest Identifier hyperlink will navigate to the Detail Report for that record
bull The Create Status Report and the Create Overlay Report can be performed on a selected ILRR Interest Identifier
bull Selected ILRR Interest Identifier(s) can be displayed with the Map Viewer if there is spatial information available by checking the select box for the record and clicking the button
bull Selected ILRR Interest Identifier(s) can be displayed as a Conflicting Interest with the user created AOI to determine the amount of overlap between the features by
clicking the tool
bull Large interests are identified with the display of the icon The map viewer scale at the bottom of the Map Viewer must be set to 1300000 to view a large interest The complete interest will not be displayed
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Interests that do not have associated spatial data cannot be viewed in Map Viewer or selected to create a status report
The default screen includes ILRR Interest Identifier Issuing Agency Business Identifier Status Type and Responsible Agency These columns can be sorted the user can also create a status report of a record (query the interests that intersect this particular record) view the spatial extent for the record or look at a Detailed Report for a record
There are certain records where the details may be restricted these are shown with a yellow background limited information and no access to the detailed report or spatial information is provided unless appropriate authorization levels are assigned to the user Some sensitive data does not get included such as reserves and requested including petroleum sites Business BCeID and IDIR users can request a higher level of security to view these reports by completing a Change User Access Form Forms are available from the GeoBC Service Desk at httpgeobcgovbccailrrfilesdocumentationILRR_Change_to_User_Access_Formpdf
61 Detailed Report The Detailed Report shows more information about a particular record including Interest Holder Location Area Dates and related Business Keys It is accessed when an Interest is selected by clicking the hyperlink in the Summary Report
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From the Detailed Report screen users can
bull View the spatial record in Map Viewer if spatial data is available
bull Create a Status Report using the current record as the AOI
bull Create an Overlay Report using the current record as the AOI
bull Access GATOR (GATOR subscription required for non-government users)
62 Map Viewer From the Detailed Report or Summary Report screen choose the Map Viewer link to display your results
bull The map zooms to the extent that allows viewing of your selected feature
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For large interests you may not be able to see the extent of the feature as the size of the feature extends beyond the layer visible
scale and will be used to zoom in and pan to see the interest area coverage
63 Create Status Report From the Detailed Report or Summary Report users can create a status report for a particular interest to determine what effect if any other interests have on your selected interest
bull This function will act as if you selected the feature as an AOI in the Map Inquiry function Once selected you will be prompted to define a spatial relationship and a buffer and then to set the Display Options
64 Create Overlay Report Using a selected interest the ILRR Overlay Report allows the user from the Detailed Report or Summary Report to search through the layers of the spatial data available from LRDW and report information about the feature records that spatially overlap with the selected interest
Selected Feature (shown in yellow)
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bull The user can select as many SOE layers as desired that will be searched to see if they overlap the area of the selected interest
bull The Overlay Report will list the Report Details (Name Date Shape name and buffer size) the intersecting features sorted by layer the Layers Queried Successfully and the Overlay Disclaimer
65 Display Conflicting Interests From the Summary Report users can create a Conflicting Interests Report for a particular interest to determine what effect if any the Area of Interest (AOI) the user has defined overlaps a selected interest
The conflicting interest function will only work with the screen output format This means you are limited to less than 199 registered interests in your status query report
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If there is no box and it says lsquono spatialrsquo you will not be able to utilize the conflicting interest display with that selected interest
Once the Conflicting Interests option is selected the conflicting interests will be displayed in the Map Viewer In the map display you can determine the degree of intersection between the AOI and the selected interest
bull The Map Viewer will show the user defined Area of Interest (AOI) as red where it does not intersect with the selected interest and the selected interest area as yellow
bull Where the user defined Area of Interest (AOI) and the area of the selected interest do intersect is displayed in orange
Example 1 In the example below the AOI and the selected interest partially overlap The Area of Interest is shown in red and the selected interest is shown in yellow Where the AOI and the selected interest overlap is shown as orange
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Example 2 In the example below the AOI and the selected interest do not overlap therefore there is no orange area This is possible when using an AOI buffer and the interest falls within the buffer of the AOI or if the lsquoadjoinrsquo function is selected as the spatial relationship for the status query instead of intersect
66 GATOR Users with access to GATOR can click the GATOR link for information on the selected record GATOR is an acronym for Government AccessTool for On-line Retrieval It is an easy to use tool that allows registered users access to the Internet to interactively
Selected Interest
Area of Interest (AOI)
Selected Interest
Area of Interest (AOI)
Overlap
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 23
view extract and print information from the Crown Land Registry For more information click the link that interests you
If the user sees GATOR Main links that will take the user to the Tantalis GATOR homepage
More information on GATOR can be found on the What is Tantalis GATOR webpage
Information on how to use GATOR can be found on the Tantalis GATOR Quickguide webpage
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 24
7 Query Interest Record The Query Interest Record allows you to locate a specific interest record using non-spatial attribute data like the ILRR Identifier the Agency Record Identifier (or business key) including unique business identifier or business key for an interest
The results of a successful query of an interest record will provide a report (summary and detailed) on your specific record and allow you to view the spatial extent You could then also run a status to determine what other rights and interests intersect with or overlap your record The information can be used to support decisions on the best use of the land identify potential land use conflicts and constraints support the referral process determine whether rights can be issued and identify where restrictions are needed
A unique identifier is assigned to the interest record by the issuing agencys operational database If you choose to search by this parameter you will follow these steps
bull Search by Agency Record Identifier
bull Select the Interest Group radio button
bull Select the Agency Record Identifier radio button and enter the record identifier value
bull Data entered is case sensitive A unique number is assigned to the record when the record is added to the ILRR database If you choose to search by this parameter enter the ILRR Interest Identifier in the appropriate space ldquoILRR Interest Identifierrdquo
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 25
Above are the two options in the Query Interest Record The image on the left uses the Agency Record value search (for the Disposition Transaction SID in the image) The image on the left uses the ILRR Interest Identifier value Both of these values will return the same record
8 Survey Parcel Search The ILRR provide users the opportunity to do a quick search by survey parcel using PID PIN Title Number or legal description
Any part of a legal description can be entered into the search screen depending on the accuracy of the input you will receive an equally accurate output
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 26
The Plan number of a legal description can be entered into the Defining Document section of the Survey Parcel Search window
The output from a survey parcel search will provide the user with immediate determination of privatepublic land (with the information available) the primary PIN and the LTO PID if available The parcel can also be viewed spatially using the map viewer
9 Custom Status Query The Custom Status allows you to build a query using seven different parameters You can complete one or more of the parameters to fine-tune your query and result set
bull Parameters can be set by selecting the desired parameter type from the ILRR sidebar under Custom Status
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 27
bull Parameters that have been selected can be returned to the default parameters by clicking the Reset button for that parameter type
bull All Parameters can be returned to the default parameters by clicking the Reset All button
bull Once one or more of the parameters have been set the user can click the Submit button to create the ILRR Summary Report
The results of a successful query of an interest record will provide statusers decision makers and land planners with information to determine the best use of the land identify potential conflicts make decisions on where rights can be issued or identify where restrictions are needed Refer to Appendix B Query Validation Criteria Table for requirements
If no AOI exists within the set parameters the user will see a warning box stating ldquoNo AOI for Conflict Reportingrdquo You can then click Next to
continue to the Generate Report Display Options screen or click Cancel to go to the My Queries and Notifications screen
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 28
91 Interest Type The Interest Type parameter allows you to select which interests to include in your query You can select any or all of the 262 different interest types which are grouped according to type IE Forest Roads Land Act Inclusions Land Act Crown Grants Park Designations etc
bull For this setting all Interest Types are selected by default
bull At least ONE Interest Type must be selected
bull The Interest Group Categories reflect the naming of the layers in the ILRR Map Viewer
bull Users can selectunselect interest types by checking and unchecking the desired Interest type By checkingunchecking an Interest group users can turn the whole group on or off
bull Users can click the Clear All button to unselect all interests or click Select All to select all interests
bull Refer to Appendix B Query Validation Criteria Table for requirements
92 Interest Agency The Interest Agency Parameter allows you to select which agencies to include in your query
Interest Type
Interest Group
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 29
bull The default for this parameter is All Interest Agencies are selected
bull At least ONE Interest Agency must be selected
bull If you have selected an Interest Holder Interest Agencies are filtered
bull Users can click the Clear All button to unselect all agencies or click Select All to select all agencies
bull Refer to Appendix B Query Validation Criteria Table for requirements
93 Location The Location parameter allows you to specify the area or location of the interest There are several different location types
bull Province of BC ndash uses the BC boundary as an AOI
ndash The Province of BC is the default for this parameter unless an Interest Holder is known
bull ILRR Interest Identifier ndash uses unique ILRR specific
ndash Omit dashes spaces and other delimiting characters
bull Parcel Identifier (PID) ndash uses Private Parcel Identifier
ndash Omit dashes spaces and other delimiting characters
bull Parcel ID Number (PIN) ndash uses Crown parcel identifier
ndash Omit dashes spaces and other delimiting characters
bull Title Number ndash uses private parcel Title number
ndash Omit dashes spaces and other delimiting characters
bull Grid ndash uses various map grids
ndash If you select this option you will be directed to the Custom Status Grid screen From here you can select
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 30
Petroleum Natural Gas (ie Mapsheet 094I Map Group 13 Map Block I)
Peace River Block (ie Township 84 Range 18 Section 16)
NTS (ie 094J)
BCGS (ie 94J029)
bull Legal Description ndash uses unique land description
ndash If you select this option you will be directed to the Location Type ndash Legal Description Search screen
bull Map Viewer ndash choose your Area of Interest (AOI) from the Map Viewer The Map Viewer in the Custom Status ndash Location function works in a similar manner as the Map Inquiry function For more information on the map viewer refer to the Map Inquiry section
bull Refer to Appendix B Query Validation Criteria Table for requirements
bull Validation on the ILRR Interest Identifier PID or PIN will be performed to ensure the value entered is valid and there is associated spatial data
931 Grid Search
Defining a Petroleum Natural Gas Grid (Example 82-F-10-H-71-D)
bull In the Map Sheet field enter a map sheet number (ie 082F) This field is case sensitive
bull In the Map Group field enter a Map Group number (ie 10)
bull In the Map Block field enter a Map Block (ie H) This field is case sensitive
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 31
bull In the Map Unit field enter a Map Unit (ie 071) This field is case sensitive The Map Unit number is always a 3 digit number For 2 digit numbers precede them with a zero
Defining a Peace River Block Grid (Example NE 14 OF SECTION 16 TOWNSHIP 84 RANGE 18)
bull In the Township field enter the Township (mandatory field)
bull In the Range field enter the Range (mandatory field)
ndash In some instances the Township and Range numbers may be combined and displayed as a 4 digit number (ie 8418)
bull In the Section field enter a Section (mandatory field)
bull Quarter section can be entered to narrow search parameters (NE NW SE SW)
932 Legal Description Search
bull Primary search Must complete at least one of the components indicated in the Primary column of the Legal Description Search Validation Rules (appendix C) (any subdivision components entered will be ignored for the search)
bull Crown Subdivision Land Title Subdivision or Right of Way search must complete at least two of the components indicated in the corresponding Parcel Type column of the Legal Description Search Validation Rules
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 32
bull Unknown search must complete at least one of the components indicated in the Legal Description Search Validation Rules (Unknown) (appendix D)
bull Limitation of 199 records on a search
The result values that are returned when the Parcel Type of Unknown is used for the search include
bull The number of results that were returned with a hyperlink that will navigate to the parcel type search results screen
bull A number with No hyperlink and the message Exceeds allowable number of records for a search
bull A lsquo0rsquo with No hyperlink and the message No Parcels were found matching your search criteria
bull NA when entered search components do not map to a parcel type
Primary Parcel Search
bull For Crown Subdiv PIN RoW PIN and LTO PID you may see a single result or a bracketed result Selecting the hyperlink will navigate to the corresponding search results screen
bull Selected Primary PIN(s) can be displayed with the Map Viewer if there is a spatial shape for the record
bull The OK button with a selected Primary PIN will navigate to the Location Type screen populating the PIN location type
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 33
Crown Subdivision Search
bull For Crown Primary PIN you may see a single result or a bracketed result Selecting the hyperlink will navigate to the corresponding search results screen
bull The Crown Land Interest hyperlink will navigate to the Crown Land Interest Report screen
bull Selected Crown Subdiv PIN(s) can be displayed with the Map Viewer
bull The OK button with a selected Crown Subdiv PIN will navigate to the Location Type screen populating the PIN location type
Crown Land Interest
bull Subdivision Parcel PIN hyperlink will navigate back to the Crown Subdivision Search Results screen
bull ILRR Interest Identifier hyperlink will display a Detail Report for the interest
bull A selected ILRR Interest Identifier can be displayed with the Map Viewer
bull The OK button with a selected ILRR Interest Identifier will navigate to the Location Type screen populating the ILRR Interest Identifier location type
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 34
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 35
Land Title Subdivision
bull The LTO PID hyperlink will navigate to the Land Title Subdivision Search Results Details window
bull For Primary PIN you may see a single result or a bracketed result Selecting the hyperlink will navigate to the corresponding search results screen
bull Selected LTO PID(s) can be displayed with the Map Viewer
bull The OK button with a selected LTO PID will navigate to the Location Type screen populating the PID location type
bull When the Non-ICF layer icon is displayed in the select column this indicates that the data was not provided through Integrated Cadastral Fabric (ICF)
bull When viewing multiple records in the Map Viewer at the same time the records must come from the same data source (ie all ICF or all Non-ICF)
Right of Way Search
bull For Primary PIN you may see a single result or a bracketed result Selecting the hyperlink will navigate to the corresponding search results screen
bull Selected RoW PIN(s) can be displayed with the Map Viewer bull The OK button with a selected RoW PIN will navigate to the Location Type
screen populating the PIN location type
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 36
94 Term or Other Dates The Term or Other Dates parameter allows you to further refine which interests will be returned in your query There are four date types to choose from
bull Requested Date ndash Date of request
bull Term Start Date ndash Date interest starts
bull Term End Date ndash Date interest ends
bull Interest Date ndash Date interest was filed with agency
Users can choose any combination of these dates to refine their search
If the request date interest date term start date or the term end date does not contain a date within ILRR for an interest the interest may not
appear on the results list depending on how you have defined the Term Other Dates parameter (ie the termother dates parameter is designed to return interest based on the interest date interests that do not have an interest date will not be returned)
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 37
95 Interest Holder Since contact information may be protected under the privacy provisions of the Freedom of Information and Protection of Privacy Act your ability to use this functionality or to view the information may be limited by your level of access security parameters You can search by organization name or individualpartner name The ILRR search engine will add a wildcard at the end of the text you enter You can enter the entire name eg Smith or the first part of the name eg Smi You can also use the wildcard () anywhere in your search text eg mi will return Smith Inc 100 Mile House etc
The interest holder and contact information are taken directly from the responsible agencies computer system and therefore differences in how
the various agencies captures and maintains the information (eg BC Ferries BC Ferries BC Ferries Inc) could affect your search results
951 Search Results
bull New Search returns you to the Interest Holder screen
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 38
bull If you have selected Interest Agency Interest Holders are filtered
bull Selecting the Interest Holder Name hyperlink will display the Interest Holder Detail information
bull Interest Holder contact information will not be displayed for BCeID users
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 39
96 Interest Status The Interest Status parameter allows you to select which statuses to include in the query There are four status types included in the ILRR
bull Request ndash application or request has been accepted by an agency - decision pending
bull Active ndash rightinterest has been granted and is in good standing
bull Inactive ndash the right is no longer active and can not return to active status
bull Suspended ndash action taken by interest granting agency that suspends revokes or restricts action or rights of interest holder It may also mean that the term has expired The interest holder however has a period of time in which to reinstate the right
bull Users can click the Clear All button to unselect all statuses or click Select All to select all statuses
97 Interest Size The Interest Size parameter allows you to search for interest records of a particular size
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98 Custom Query Validation Rules (See Appendix B) For queries using a location type of PID PIN or Map Viewer
bull The AOI must be 5000000 hectares or less in size
ndash Additionally if the AOI is greater than 1000000 hectares in size an Interest Holder is must be defined
ndash One other parameter must be selected
Interest Type (select 5 or less)
Interest Agency (select 5 or less)
Date Range (10 years or less)
Interest Size
bull If the Area of Interest is between 100000 hectares and 1000000 hectares 1 of the following parameters is required
ndash Interest Type (select 5 or less)
ndash Interest Agency (select 5 or less)
ndash Date Range (10 years or less)
ndash Interest Size
bull If the Area of Interest is 100000 hectares or less in size no additional parameters are required
For queries using the location type of ILRR Approved Area or BC Province
bull Interest Holder is required OR
bull 2 of the following parameters are required
ndash Interest Type (select 5 or less)
ndash Interest Agency (select 5 or less)
ndash TermOther Dates (if range selected it must be less than 10 years)
ndash Interest Size
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99 Saving a Query It is important to note that before saving a query you should make sure that your parameters are valid and the query does not generate errors The best way to do this is to run the query When you are satisfied that the query works and generates the results you want to save close or minimize your results window and click on the ldquoSave Queryrdquo button in the Custom Status Parameter Summary window At this time you can also save the query to other users by inputting their user ID
bull Saving a query saves the query parameters of a Custom Status Query or an Interest Query NOT the results
bull Entering the query parameters as part of the description is advised
bull The query description will be displayed on the Summary and Detail Reports when printing a screen or output format is file (excluding CSV)
bull The query can be shared with others
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10 My Queries and Notifications The My Queries and Notifications area of the ILRR provides the user the opportunity to modify copy or delete a previously saved query and to create modify and cancel a notification It is important to note that when saving a query you are saving query parameters not results This means that when the interest data changes in the ILRR the results of your saved query may change as well To save query results have them reported as a document file or sent as a batch report by email and then save the document after following the link in the email notice To be alerted when something has changed within your AOI create a notification for the saved query Notifications are based on saved queries ndash if any updates or inserts occur within the AOI defined by the query the associated notifications are automatically sent
101 Viewing Query Details bull Select the query Name hyperlink
bull Displays the query details
bull Displays notification details when available
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102 Copying a Query bull The Copy Query function allows you to copy the parameters of a saved query
bull You can copy any query in the query list
bull You cannot change the parameters when performing a copy of a query
103 Modifying a Query bull The modify query function is only for queries that you have created If you want
to modify a query that was created by another user you must copy it first then modify it
bull Performing the modify function will navigate to either
ndash Query Interest Record Search Parameters screen
ndash Custom Status Parameter Summary screen
bull There are two areas of the query that can be modified
ndash Query parameters
ndash Query characteristics (query name query description query users)
bull If you have do not save the modifications the output using the Batch function will be derived from your original query parameters not the modified query
104 Deleting a Query bull The delete query function will delete or remove a query from the query list
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 44
bull When the current user is the creator of the query the query will be permanently deleted from
ndash your query list
ndash the query list of other users that had access to this query
bull When the current user is the creator of the query the query will be removed from the query list Other users of this query will still have access to the query
105 Creating a Notification If you want to be alerted when something has changed within a saved query result set you can create a notification for the query that generates the results
Before a notification can be created 3 conditions must be met
1 The query must have been run
2 The query cannot have an existing notification
3 The query cannot exceed maximum run time If these conditions are met a notification can be created for a query Once created the user will receive a notification of a change when
1 A new request or interest record is added
2 There is a change in state of an existing request or interest record
3 There is a change in geometry A Maximum threshold has been set so that you will only receive a notification if the change to the geometry area is greater than 5 or more than 1 hectare or if a point moves more than one meter By choosing the ldquoCreate Notificationrdquo link the user can input any number of email addresses that he wishes to be notified when a change has occurred These can be on the daily weekly monthly or yearly basis
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106 Cancelling a Notification bull The Cancel Notification functions allows you to cancel a notification for a saved
query
bull To Cancel Notifications from queries that belong to another user the query owner must be contacted
bull Only the creator of the query can cancel the notification
107 Receiving a Notification bull The user will receive a notification of change when one or more of the following
conditions are met
ndash New request or interest record is added
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 46
ndash Change in state of an existing request or interest record occurs (status is changed)
ndash Change in geometry for an interest
bull Polygons The total area has changed more than 5 or more than 1 hectare
bull Lines The total area of the buffer shape polygon has changed more than 5 or more than 1 hectare
bull Points The point has moved a distance greater than 1 metre in any direction
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11 Public Report The public report provides clients access to a single comprehensive report that utilizes the same cut of data used internally in a format that conforms to the Freedom of Information and Protection of Privacy standards The reports allow a public user to generate a conflict andor constraint report based on an ILRR interest location area of interest or Geomark URL Select your report option Define search location Review Report
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12 Business Report The Business Reports in the ILRR are business specific reports that have been created for specific work flows Currently there is only one Business Report Mineral Titles - Land Owner Notification
121 Mineral Titles ndash Land Owner Notification Part of the requirement of the mineral tenure holders is notification Bill 12 of the Miscellaneous Statutes Amendment Act 2007 now requires a person to serve notice on the private landowner(s) or Crown land lease holder(s) before commencing a mining activity Within the ILRR Business Reports is the Mineral Titles ndash Land Owner Notification report This report allows the tenure holder to input their tenure number or to select an area of interest and then view the Land Owner Notification report as a PDF
bull The user can select to create a Land Owner Notification report by either entering a Mineral Tenure Number (ie 383281) or by selecting an Area of Interest (AOI) and define an AOI in the Map Viewer using the Area of Interest tools
bull The Land Owner Notification results will be displayed in a PDF report There are four sections to the report the General Information section the Crown land lease section the private land within the AOI section and the private land possibly within the AOI section These are explained in more detail below
ndash The General Information section has the name of the report the date it was
run and the search information The search information indicates whether a user-selected AOI or a Mineral Tenure Number was used to define the geographic extent for the report
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ndash The Crown Land Lease section lists all of the Crown land leases which intersecttouchcome in contact withoverlap the AOI along with the ownerrsquos name and address If a lease has multiple owners each owner and their address would be listed The first owner would be labelled Record 1 the second owner would be Record 2 etc If no leases were found the report would say ldquoNone foundrdquo
ndash The Private Lands Within Area of Interest section lists the private land parcels which are completely or partially within or overlap the AOI The Land Title Parcel Identifier (PID) and legal description are listed for each parcel Ownership information for private land is not part of the ILRR so contact information will need to be acquired using BC Online httpswwwbconlinegovbcca
ndash The Private Land Possibly Within the Area of Interest section lists the private land parcels which are possibly within or overlap the AOI The Land Title Parcel Identifier (PID) and legal description are listed for each parcel Ownership information for private land is not part of the ILRR so contact information will need to be acquired using BC Online
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1211 Determining Ownership of a Parcel
There are a few options for determining the ownership information of a private parcel If you have a BC Online account you can look up this information in the BC Assessment Authority or Land Title and Survey Authority systems
bull Some useful links for BC Online
ndash BC Online Homepage httpswwwbconlinegovbcca
ndash BC Online Products httpswwwbconlinegovbccaproductshtml (probably use the Land amp Real Property)
ndash Account Management httpswwwbconlinegovbccamybconlinehtml
bull If there are only a few overlaps in your Land Owner Notification Report you might want to consider giving the report information to a titles search company and have them provide you with the ownership information you require
bull For more information on the procedures for determining the ownership of private land and Crown land leases the following document can be used
ndash httpwwwemprgovbccaTitlesMineralTitlesPubDocumentsLONFM_LON_procedurespdf
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13 Appendix A ndash Map Inquiry and Map Viewer Symbology
Navigation and administration tools
Full extent - map extends to the full view of British Columbia
Zoom In - Zoom in on the map Click and drag a box to zoom in around a specific area
Zoom Out - click on the map to zoom the map out
Pan - click and drag on the map in the direction you want to move
Zoom Previous - zooms the map to the last extent
Zoom to Uploaded Shapefile ndash zooms the map to an uploaded shapefile
Overview Map - shows where the current map window extent is located in BC
Print to PDF - creates a PDF of the current map view
Save Session - saves a session to server or client (your PC or network)
Open Session - opens a saved session
Markup tools
Point Markup - add a point on the map Line Markup - click 2 or more points on the map to draw a line on the map Rectangle Markup - click and drag to draw a rectangle on the map Polygon Markup - click 3 or more points on the map to draw a polygon Line segments can not cross each other Text Markup - add your own text or a coordinate label Label Markup - select a layer and field to label features on the map Grid Markup - define how many horizontal and vertical lines to mark on the map window Erase Markup - erase individually by clicking on it or erase a group by dragging a box around the area Clear Selection ndashprovides the option to select and clear markup graphics andor AOI graphics
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Upload a Shapefile - add your own shape file to the map Must be BC in Albers projection (BCeID and government users can then use the shape to create an area of interest AOI) Report notified interests
Viewing and analytical tools
Identify Visible - identify attributes of all layers turned on at one point
Identify - click on feature on the map on the active layer to view attribute Identify by Radius - view all attributes on a layer within a specific distance around a point Select - select features on the map Buffer - select features within a specific distance around a selection set Measure Distance - calculates distance of user defined line segment Measure Area - calculates the area of a user defined polygon XY Location - gets you the location coordinates
Select and accept an area of interest(AOI) and add to your map
Draw AOI - Click on 3 or more points to draw an AOI polygon for statusing Pick an existing polygon for an AOI - You can also select the polygon created when you imported your shape file using the Upload a Shapefile tool Erase area of interest ndash Erases your current AOI
Users can accept the AOI and create an instant attribute status report of Crown land rights and interests in their AOI
Click on
14 Appendix B Query Validation Criteria Table
USER SELECTS VALIDATION RULES
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Location Type Area of Interest in Hectares
User Must Select Parameter
Parameter Limits
PIN PID or Map Viewer Between 1 amp 5 million
Interest Holder At least one
PIN PID or Map Viewer Between 100000 amp 1 million
Interest Holder
At least one
OR
Between 100000 amp 1 million
At least TWO of the following parameters
Interest Type 5 Types or less
Interest Agency 5 Agencies or less
TermOther Dates A span of 10 years or less
Interest Size No limits
PIN PID or Map Viewer Less than 100000
No rules No limits
ILRR Approved Area or BC Province
NA Interest Holder
OR
NA At least TWO of the following parameters
Interest Type 5 Types or less
Interest Agency 5 Agencies or less
TermOther Dates A span of 10 years or less
Interest Size No limits
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15 Appendix C Legal Description Validation Rules
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16 Appendix D Query Validation Criteria Table (unknown)
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23 ILRR Frequently Asked Questions The ILRR webpage includes a list of Frequently Asked Questions (FAQ) that can be found here httpgeobcgovbccailrrilrr_faqhtml
24 ILRR User References These user guides provide information on data currency and ILRR functionality limitations such as query limits caused by software constraints (ie map viewer software restricts the maximum query size to 100000 hectares) User Guides can be accessed here httpgeobcgovbccailrrilrr_guideshtml The content in these user guides include
bull Guide 1 Data Currency and Quality
bull Guide 2 Map Viewer Functionality
bull Guide 3 Systems Functionality
25 Getting Help in the ILRR In each ILRR window the user can select the button to open the ILRR web help (shown below) to get help for the specified screen
The figure above is an example of the context based help available when using the ILRR application
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3 Security Access
31 Pop-Up Blockers Pop-up blockers should be turned off when using the ILRR as many functions open in new browser windows
Users can turn off the Pop-up Blocker at the bottom of the screen by clicking the Pop-up
Blocker Icon and selecting Turn Off Pop-up Blocker
32 Security Access Groups and Access Levels Security in the ILRR is broken down into User Access Groups and Access Levels User Access Groups Basic BCeID (Guest) user
bull Limited to only the Map Inquiry bull Web Basic Training bull No reporting
Business BCeID user bull Will not display Interest Holder contact information if the Interest Holder type is
lsquoIndividualrsquo
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 6
IDIR user (Government user)
bull No limitations Security is based on
bull Interest type ndash Archaeology information is restricted ndash all users must apply for access to view this information using the Change to Access Form (noted at the bottom of the page)
bull Interest status ndash Most information as requested and Petroleum restricted bull User access group
There are four different security access levels for Business BCeID and IDIR users
bull Full ndash Can see all shapes and attributes for restricted data bull Existence ndash Can see partial shapes and attributes for restricted data bull Notice ndash Receive notice that an interest exists but are given no details about the
interest bull None - User may not access any of the recordrsquos attributes The record does not
appear on any reports accessed by the user Full Access User is able to access all attributes of the interest record (Geometry Agency Type and Content) except where attribute restrictions exist from interest granting agency or legislation Existence User is able to view the Interestrsquos Geometry Issuing Agency Responsible Agency Business Identifier Interest Status and Interest Type but may NOT access other record attributes (such as information found in the detailed report) Notice User receives a notification that a specific Interest Granting Agency may have an interest that matches the userrsquos query parameters and provides Interest Granting Agency contact information The user may not access any additional attributes of the record (canrsquot see summary or detailed report)
Your access can be changed by using the Change to Access Form found at httpgeobcgovbccailrrfilesdocumentationILRR_Change_to_User_Acce
ss_FormpdfThis form can facilitate access to layers that are restricted by default for example Petroleum and Archaeology Sites
4 ILRR Main Menu The ILRR Main Menu is the starting point for users when searching for legal interests rights designations and administrative boundaries on Crown land in the Province of British Columbia From the ILRR Main Menu users can select one of the options
bull Map Inquiry
bull Query Interest Record
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bull Survey Parcel Search
bull Custom Status
bull My Queries and Notifications
bull Business Records
When working in the ILRR application the left side of the page always displays your ILRR menu functions These options allow the user to jump to the different functions of accessing ILRR information or allow the user to return to the ILRR Main Menu
Throughout the users ILRR session the user can jump to any main menu function by selecting the function on the ILRR sidebar
ILRR Main Menu
ILRR Sidebar
ILRR Help
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5 Map Inquiry The Map Inquiry function utilizes the Map Viewer to determine existing rights and interests for a specific location It will also show you visually if there are any pending interests or restrictions
bull The Map Viewer is an interactive mapping tool that allows
ndash The viewing and selection of an area of interest (for Business BCeID and Government IDIR users)
ndash The display of resource information of interest on a base map of the selected area
ndash The querying of the resource information using the Identify tool
ndash The printing and storing of the map and e-mailing of it to others
bull The area of interest cannot exceed 100000 hectares (1000 sq km) unless the user is using the Custom Status option to further refine the results
The Compass Help System is available by clicking the tool within your ILRR Map Viewer The Compass Help System will display
Descriptions and Help with Tabs and Tools currently displayed in your ILRR Map Viewer
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51 Map Inquiry Size Restrictions If you are trying to run a report on an area of interest greater than 100000 hectares (greater than 1000 sq km) you will receive an error message You will need to reduce your Area of Interest (AOI) size in Map Viewer or run the report using the Custom Status Query from the ILRR Main Menu and set your query parameters there Be sure to review the Query Validation Criteria and the Parameter Validation Criteria found in Appendix B- Query Validation Criteria Today in order to successfully run your query
52 Creating an Area of Interest (AOI) An AOI is used to define an area that will be used as a spatial reference for the query
Only Business BCeID and Government IDIR users may use the T tool to define an AOI for a query
There are two methods for creating an AOI in the ILRR Map Viewer
1 Draw an AOI
2 Pick an Existing Polygon for AOI (includes uploaded shapefiles)
521 Drawing an AOI
To Draw an AOI use the following method
1 Click the Draw AOI tool
2 Click to add each vertex for the AOI polygon
3 When complete click OK in the Add AOI Polygon window
4 Click the button to submit the drawn boundary
If you click the button before clicking OK in the AOI Polygon window you will be dropped from your current Map
Viewer session without the AOI location parameter having been set You will have to start over to establish your AOI location
522 Pick an Existing Polygon for AOI
To Pick an Existing Polygon for AOI use the following method
1 Click the Pick an Existing Polygon for AOI tool
2 Click on the polygon you wish to use from the map window
3 In the AOI Select Polygon from layer window select the layer you wish to use from the pick list and click OK
4 Click the button to submit the drawn boundary
If you want to select features from a layer not visible on the map the user will need to first make the layer visible in the Layers tab
If the user wants to delete a drawn or selected AOI the user can
click the Erase AOI tool and click on the feature to be deleted
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(or click and drag a box around several AOI features)
53 Defining Spatial Relationships Defining a spatial relationship and a buffer helps to identify other interest records that may intersect adjoin or be contained by your selected AOI
bull Intersect is when two or more interest records geometry overlap each other
bull Adjoin is when the geometry of the interest record does not intersect with but is immediately next to the geometry parameter
bull Contains is when interests are completely contained within the boundaries of the defined interest record geometry of your specified location
bull The Buffer defines how wide (in meters) an additional area will be that surrounds the area that you define and is included in your query area
bull The default Buffer value is 0 and can not to exceed 10000
54 Defining the Display Options Defining the Display Options screen is used to define your report output criteria
bull The user can set the order that the results are sorted by selecting any of the options
bull Set what file identifiers are displayed for the results
bull A Report Description can be entered to display on all Screen (only when printing the report) File and Batch reports (excluding CSV file format)
bull Set the Output Format to Screen File or Batch
ndash Screen Reports
Output is your computer monitor
Summary or Detail reports available
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Reports are restricted to a maximum of 199 records
ndash File Reports
Output is as a document (available in CSV PDF or RTF formats)
Summary Reports (see Summary Reports) or Detail Report (see Detail Reports) are available
Reports results are restricted to a maximum of 199 records
ndash Batch Reports
Output can be displayed as a document accessed by an emailed link (available in CSV PDF or RTF formats)
Summary Report or Detail Reports are available
Reports are restricted to a maximum of 1999 records
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55 Customizing the ILRR Map Viewer The ILRR map viewer can be customized to create a specific ldquoviewrdquo that the user can create save or print an ILRR map
bull In the ILRR Map Viewer users can zoom to an area of interest using the
navigation tools Zoom In Zoom Out Pan or Zoom Previous
bull Make the desired layers visible by putting a check to the left of each layer in the
tab and click the tab
ndash Most of the layers are only visible at a scale less than 300000 Rolling over the sign to the left of the layer name will confirm what scale the layer is visible at
bull Many layer symbologies can be customized in the tab by clicking the
Change Symbols tool to the right of the layer
ndash You can change the layer symbology and label symbolize by attribute or restore the default symbology
bull View the Map Legend Settings by clicking the tab and then clicking Settings Users can check all layers that you want to display in the legend
bull Click the Save Session to Client tool Click Save session now and then click Save Navigate to the appropriate folder where you wish to save your session
The saved session can be opened at a later date to return to the same location with the same settings (layers AOIs markups etc)
To open a saved session in the Map Viewer click the Open Session tool Click Browse then navigate to the folder where the
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 13
saved session is stored Select the file and click OK Click Open Session
For more information on Customizing the ILRR Viewer refer to the Map Viewer Quick Reference Guide
56 Printing a Map
Use the Print to PDF tool to create a PDF map that you can either print or save to a file To Print to PDF
1 Zoom to the extent on the map you wish to print using the navigational tools
2 Optionally add any markup to the map that may be relevant to your image
3 Click the Print PDF tool In the Information Panel a list of options will be displayed
4 Select the Template from the drop-down menu
5 Select the Scale from the second drop-down menu
6 Enter a Title for the map in the textbox
7 Optionally add any notes that you wish to be included on the map
8 Click OK It may take a few minutes for the map to load
9 Click the [ open map ] link to open your PDF map
10 Here you can either save the PDF or print the PDF
57 Uploading a Shapefile
Use the Upload Shapefile tool to use shapefiles created in other mapping programs as a layer in the ILRR Map Viewer
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Uploaded Shapefiles must have a BC Albers Projection to be imported into the ILRR Map Viewer The parameters are as
follows
- Central meridian 1260000 West longitude
- First Standard Parallel 500000 North latitude
- Second Standard Parallel 583000 North latitude
- Latitude of projection origin 450000 North latitude
- False northing 00
- False easting 10000000 (one million meters) To upload a shapefile
1 Click the Upload Shapefile tool
2 Under Shapefile Attribute File (dbf) click Browse Navigate to the folder where the shapefile dbf file is stored select the file and click OK
3 Under Shapefile Spatial File (shp) click Browse Navigate to the folder where the shapefile shp file is stored select the file and click OK
4 Enter a name for the layer which will be displayed in the layer list
5 Select the symbol colour from the drop-down menu
6 Choose the position where your shapefile will be displayed in the layer list
7 Click OK to upload the shapefile as a layer
Step 2
Step 1
Step 3
Step 4
Step 5
Step 6
Step 7
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 15
Users are required to navigate and zoom to your uploaded layers location using either the standard navigation tools or using the Zoom to Uploaded
Shapefile tool (described in the next section)The shapefile will be the colour that you selected (default is red)
58 Zoom to Uploaded Shapefile The easiest method of navigating to an uploaded shapefile is to use the Zoom to
Uploaded Shapefile tool This tool allows the user to select a shapefile that has been uploaded and then be zoomed to the spatial extent of the shapefile in the Map Viewer To use the Zoom to Uploaded Shapefile tool
1 Upload a shapefile using the Upload Shapefile tool (see previous section)
2 Click the Zoom to Uploaded Shapefile tool
3 In the Map Viewer sidebar choose the uploaded shapefile name from the Layer Name pick list Click OK
Only uploaded shapefiles will be displayed in the Layer Name pick list Other layers can not be zoomed to using this function If no shapefile has
been uploaded the Layer Name pick list will be empty
4 The map will zoom to the extent of the uploaded shapefile
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6 Summary Report The power of the ILRR is its ability to provide the user with a variety of reports The summary report screen displays a high level summary of interest records that result from the query that was created (through Map Inquiry Query Interest Record Survey Parcel Search or Custom Status) The records displayed here are reflective of the display options selected and the data access level your user ID is allowed
bull Summary Report is restricted to a maximum of 199 interest records for a screen or file return or 1999 for a batch return
bull The ILRR Interest Identifier hyperlink will navigate to the Detail Report for that record
bull The Create Status Report and the Create Overlay Report can be performed on a selected ILRR Interest Identifier
bull Selected ILRR Interest Identifier(s) can be displayed with the Map Viewer if there is spatial information available by checking the select box for the record and clicking the button
bull Selected ILRR Interest Identifier(s) can be displayed as a Conflicting Interest with the user created AOI to determine the amount of overlap between the features by
clicking the tool
bull Large interests are identified with the display of the icon The map viewer scale at the bottom of the Map Viewer must be set to 1300000 to view a large interest The complete interest will not be displayed
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 17
Interests that do not have associated spatial data cannot be viewed in Map Viewer or selected to create a status report
The default screen includes ILRR Interest Identifier Issuing Agency Business Identifier Status Type and Responsible Agency These columns can be sorted the user can also create a status report of a record (query the interests that intersect this particular record) view the spatial extent for the record or look at a Detailed Report for a record
There are certain records where the details may be restricted these are shown with a yellow background limited information and no access to the detailed report or spatial information is provided unless appropriate authorization levels are assigned to the user Some sensitive data does not get included such as reserves and requested including petroleum sites Business BCeID and IDIR users can request a higher level of security to view these reports by completing a Change User Access Form Forms are available from the GeoBC Service Desk at httpgeobcgovbccailrrfilesdocumentationILRR_Change_to_User_Access_Formpdf
61 Detailed Report The Detailed Report shows more information about a particular record including Interest Holder Location Area Dates and related Business Keys It is accessed when an Interest is selected by clicking the hyperlink in the Summary Report
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From the Detailed Report screen users can
bull View the spatial record in Map Viewer if spatial data is available
bull Create a Status Report using the current record as the AOI
bull Create an Overlay Report using the current record as the AOI
bull Access GATOR (GATOR subscription required for non-government users)
62 Map Viewer From the Detailed Report or Summary Report screen choose the Map Viewer link to display your results
bull The map zooms to the extent that allows viewing of your selected feature
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For large interests you may not be able to see the extent of the feature as the size of the feature extends beyond the layer visible
scale and will be used to zoom in and pan to see the interest area coverage
63 Create Status Report From the Detailed Report or Summary Report users can create a status report for a particular interest to determine what effect if any other interests have on your selected interest
bull This function will act as if you selected the feature as an AOI in the Map Inquiry function Once selected you will be prompted to define a spatial relationship and a buffer and then to set the Display Options
64 Create Overlay Report Using a selected interest the ILRR Overlay Report allows the user from the Detailed Report or Summary Report to search through the layers of the spatial data available from LRDW and report information about the feature records that spatially overlap with the selected interest
Selected Feature (shown in yellow)
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bull The user can select as many SOE layers as desired that will be searched to see if they overlap the area of the selected interest
bull The Overlay Report will list the Report Details (Name Date Shape name and buffer size) the intersecting features sorted by layer the Layers Queried Successfully and the Overlay Disclaimer
65 Display Conflicting Interests From the Summary Report users can create a Conflicting Interests Report for a particular interest to determine what effect if any the Area of Interest (AOI) the user has defined overlaps a selected interest
The conflicting interest function will only work with the screen output format This means you are limited to less than 199 registered interests in your status query report
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If there is no box and it says lsquono spatialrsquo you will not be able to utilize the conflicting interest display with that selected interest
Once the Conflicting Interests option is selected the conflicting interests will be displayed in the Map Viewer In the map display you can determine the degree of intersection between the AOI and the selected interest
bull The Map Viewer will show the user defined Area of Interest (AOI) as red where it does not intersect with the selected interest and the selected interest area as yellow
bull Where the user defined Area of Interest (AOI) and the area of the selected interest do intersect is displayed in orange
Example 1 In the example below the AOI and the selected interest partially overlap The Area of Interest is shown in red and the selected interest is shown in yellow Where the AOI and the selected interest overlap is shown as orange
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 22
Example 2 In the example below the AOI and the selected interest do not overlap therefore there is no orange area This is possible when using an AOI buffer and the interest falls within the buffer of the AOI or if the lsquoadjoinrsquo function is selected as the spatial relationship for the status query instead of intersect
66 GATOR Users with access to GATOR can click the GATOR link for information on the selected record GATOR is an acronym for Government AccessTool for On-line Retrieval It is an easy to use tool that allows registered users access to the Internet to interactively
Selected Interest
Area of Interest (AOI)
Selected Interest
Area of Interest (AOI)
Overlap
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 23
view extract and print information from the Crown Land Registry For more information click the link that interests you
If the user sees GATOR Main links that will take the user to the Tantalis GATOR homepage
More information on GATOR can be found on the What is Tantalis GATOR webpage
Information on how to use GATOR can be found on the Tantalis GATOR Quickguide webpage
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 24
7 Query Interest Record The Query Interest Record allows you to locate a specific interest record using non-spatial attribute data like the ILRR Identifier the Agency Record Identifier (or business key) including unique business identifier or business key for an interest
The results of a successful query of an interest record will provide a report (summary and detailed) on your specific record and allow you to view the spatial extent You could then also run a status to determine what other rights and interests intersect with or overlap your record The information can be used to support decisions on the best use of the land identify potential land use conflicts and constraints support the referral process determine whether rights can be issued and identify where restrictions are needed
A unique identifier is assigned to the interest record by the issuing agencys operational database If you choose to search by this parameter you will follow these steps
bull Search by Agency Record Identifier
bull Select the Interest Group radio button
bull Select the Agency Record Identifier radio button and enter the record identifier value
bull Data entered is case sensitive A unique number is assigned to the record when the record is added to the ILRR database If you choose to search by this parameter enter the ILRR Interest Identifier in the appropriate space ldquoILRR Interest Identifierrdquo
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 25
Above are the two options in the Query Interest Record The image on the left uses the Agency Record value search (for the Disposition Transaction SID in the image) The image on the left uses the ILRR Interest Identifier value Both of these values will return the same record
8 Survey Parcel Search The ILRR provide users the opportunity to do a quick search by survey parcel using PID PIN Title Number or legal description
Any part of a legal description can be entered into the search screen depending on the accuracy of the input you will receive an equally accurate output
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 26
The Plan number of a legal description can be entered into the Defining Document section of the Survey Parcel Search window
The output from a survey parcel search will provide the user with immediate determination of privatepublic land (with the information available) the primary PIN and the LTO PID if available The parcel can also be viewed spatially using the map viewer
9 Custom Status Query The Custom Status allows you to build a query using seven different parameters You can complete one or more of the parameters to fine-tune your query and result set
bull Parameters can be set by selecting the desired parameter type from the ILRR sidebar under Custom Status
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 27
bull Parameters that have been selected can be returned to the default parameters by clicking the Reset button for that parameter type
bull All Parameters can be returned to the default parameters by clicking the Reset All button
bull Once one or more of the parameters have been set the user can click the Submit button to create the ILRR Summary Report
The results of a successful query of an interest record will provide statusers decision makers and land planners with information to determine the best use of the land identify potential conflicts make decisions on where rights can be issued or identify where restrictions are needed Refer to Appendix B Query Validation Criteria Table for requirements
If no AOI exists within the set parameters the user will see a warning box stating ldquoNo AOI for Conflict Reportingrdquo You can then click Next to
continue to the Generate Report Display Options screen or click Cancel to go to the My Queries and Notifications screen
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 28
91 Interest Type The Interest Type parameter allows you to select which interests to include in your query You can select any or all of the 262 different interest types which are grouped according to type IE Forest Roads Land Act Inclusions Land Act Crown Grants Park Designations etc
bull For this setting all Interest Types are selected by default
bull At least ONE Interest Type must be selected
bull The Interest Group Categories reflect the naming of the layers in the ILRR Map Viewer
bull Users can selectunselect interest types by checking and unchecking the desired Interest type By checkingunchecking an Interest group users can turn the whole group on or off
bull Users can click the Clear All button to unselect all interests or click Select All to select all interests
bull Refer to Appendix B Query Validation Criteria Table for requirements
92 Interest Agency The Interest Agency Parameter allows you to select which agencies to include in your query
Interest Type
Interest Group
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 29
bull The default for this parameter is All Interest Agencies are selected
bull At least ONE Interest Agency must be selected
bull If you have selected an Interest Holder Interest Agencies are filtered
bull Users can click the Clear All button to unselect all agencies or click Select All to select all agencies
bull Refer to Appendix B Query Validation Criteria Table for requirements
93 Location The Location parameter allows you to specify the area or location of the interest There are several different location types
bull Province of BC ndash uses the BC boundary as an AOI
ndash The Province of BC is the default for this parameter unless an Interest Holder is known
bull ILRR Interest Identifier ndash uses unique ILRR specific
ndash Omit dashes spaces and other delimiting characters
bull Parcel Identifier (PID) ndash uses Private Parcel Identifier
ndash Omit dashes spaces and other delimiting characters
bull Parcel ID Number (PIN) ndash uses Crown parcel identifier
ndash Omit dashes spaces and other delimiting characters
bull Title Number ndash uses private parcel Title number
ndash Omit dashes spaces and other delimiting characters
bull Grid ndash uses various map grids
ndash If you select this option you will be directed to the Custom Status Grid screen From here you can select
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 30
Petroleum Natural Gas (ie Mapsheet 094I Map Group 13 Map Block I)
Peace River Block (ie Township 84 Range 18 Section 16)
NTS (ie 094J)
BCGS (ie 94J029)
bull Legal Description ndash uses unique land description
ndash If you select this option you will be directed to the Location Type ndash Legal Description Search screen
bull Map Viewer ndash choose your Area of Interest (AOI) from the Map Viewer The Map Viewer in the Custom Status ndash Location function works in a similar manner as the Map Inquiry function For more information on the map viewer refer to the Map Inquiry section
bull Refer to Appendix B Query Validation Criteria Table for requirements
bull Validation on the ILRR Interest Identifier PID or PIN will be performed to ensure the value entered is valid and there is associated spatial data
931 Grid Search
Defining a Petroleum Natural Gas Grid (Example 82-F-10-H-71-D)
bull In the Map Sheet field enter a map sheet number (ie 082F) This field is case sensitive
bull In the Map Group field enter a Map Group number (ie 10)
bull In the Map Block field enter a Map Block (ie H) This field is case sensitive
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 31
bull In the Map Unit field enter a Map Unit (ie 071) This field is case sensitive The Map Unit number is always a 3 digit number For 2 digit numbers precede them with a zero
Defining a Peace River Block Grid (Example NE 14 OF SECTION 16 TOWNSHIP 84 RANGE 18)
bull In the Township field enter the Township (mandatory field)
bull In the Range field enter the Range (mandatory field)
ndash In some instances the Township and Range numbers may be combined and displayed as a 4 digit number (ie 8418)
bull In the Section field enter a Section (mandatory field)
bull Quarter section can be entered to narrow search parameters (NE NW SE SW)
932 Legal Description Search
bull Primary search Must complete at least one of the components indicated in the Primary column of the Legal Description Search Validation Rules (appendix C) (any subdivision components entered will be ignored for the search)
bull Crown Subdivision Land Title Subdivision or Right of Way search must complete at least two of the components indicated in the corresponding Parcel Type column of the Legal Description Search Validation Rules
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 32
bull Unknown search must complete at least one of the components indicated in the Legal Description Search Validation Rules (Unknown) (appendix D)
bull Limitation of 199 records on a search
The result values that are returned when the Parcel Type of Unknown is used for the search include
bull The number of results that were returned with a hyperlink that will navigate to the parcel type search results screen
bull A number with No hyperlink and the message Exceeds allowable number of records for a search
bull A lsquo0rsquo with No hyperlink and the message No Parcels were found matching your search criteria
bull NA when entered search components do not map to a parcel type
Primary Parcel Search
bull For Crown Subdiv PIN RoW PIN and LTO PID you may see a single result or a bracketed result Selecting the hyperlink will navigate to the corresponding search results screen
bull Selected Primary PIN(s) can be displayed with the Map Viewer if there is a spatial shape for the record
bull The OK button with a selected Primary PIN will navigate to the Location Type screen populating the PIN location type
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 33
Crown Subdivision Search
bull For Crown Primary PIN you may see a single result or a bracketed result Selecting the hyperlink will navigate to the corresponding search results screen
bull The Crown Land Interest hyperlink will navigate to the Crown Land Interest Report screen
bull Selected Crown Subdiv PIN(s) can be displayed with the Map Viewer
bull The OK button with a selected Crown Subdiv PIN will navigate to the Location Type screen populating the PIN location type
Crown Land Interest
bull Subdivision Parcel PIN hyperlink will navigate back to the Crown Subdivision Search Results screen
bull ILRR Interest Identifier hyperlink will display a Detail Report for the interest
bull A selected ILRR Interest Identifier can be displayed with the Map Viewer
bull The OK button with a selected ILRR Interest Identifier will navigate to the Location Type screen populating the ILRR Interest Identifier location type
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CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 35
Land Title Subdivision
bull The LTO PID hyperlink will navigate to the Land Title Subdivision Search Results Details window
bull For Primary PIN you may see a single result or a bracketed result Selecting the hyperlink will navigate to the corresponding search results screen
bull Selected LTO PID(s) can be displayed with the Map Viewer
bull The OK button with a selected LTO PID will navigate to the Location Type screen populating the PID location type
bull When the Non-ICF layer icon is displayed in the select column this indicates that the data was not provided through Integrated Cadastral Fabric (ICF)
bull When viewing multiple records in the Map Viewer at the same time the records must come from the same data source (ie all ICF or all Non-ICF)
Right of Way Search
bull For Primary PIN you may see a single result or a bracketed result Selecting the hyperlink will navigate to the corresponding search results screen
bull Selected RoW PIN(s) can be displayed with the Map Viewer bull The OK button with a selected RoW PIN will navigate to the Location Type
screen populating the PIN location type
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 36
94 Term or Other Dates The Term or Other Dates parameter allows you to further refine which interests will be returned in your query There are four date types to choose from
bull Requested Date ndash Date of request
bull Term Start Date ndash Date interest starts
bull Term End Date ndash Date interest ends
bull Interest Date ndash Date interest was filed with agency
Users can choose any combination of these dates to refine their search
If the request date interest date term start date or the term end date does not contain a date within ILRR for an interest the interest may not
appear on the results list depending on how you have defined the Term Other Dates parameter (ie the termother dates parameter is designed to return interest based on the interest date interests that do not have an interest date will not be returned)
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 37
95 Interest Holder Since contact information may be protected under the privacy provisions of the Freedom of Information and Protection of Privacy Act your ability to use this functionality or to view the information may be limited by your level of access security parameters You can search by organization name or individualpartner name The ILRR search engine will add a wildcard at the end of the text you enter You can enter the entire name eg Smith or the first part of the name eg Smi You can also use the wildcard () anywhere in your search text eg mi will return Smith Inc 100 Mile House etc
The interest holder and contact information are taken directly from the responsible agencies computer system and therefore differences in how
the various agencies captures and maintains the information (eg BC Ferries BC Ferries BC Ferries Inc) could affect your search results
951 Search Results
bull New Search returns you to the Interest Holder screen
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 38
bull If you have selected Interest Agency Interest Holders are filtered
bull Selecting the Interest Holder Name hyperlink will display the Interest Holder Detail information
bull Interest Holder contact information will not be displayed for BCeID users
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 39
96 Interest Status The Interest Status parameter allows you to select which statuses to include in the query There are four status types included in the ILRR
bull Request ndash application or request has been accepted by an agency - decision pending
bull Active ndash rightinterest has been granted and is in good standing
bull Inactive ndash the right is no longer active and can not return to active status
bull Suspended ndash action taken by interest granting agency that suspends revokes or restricts action or rights of interest holder It may also mean that the term has expired The interest holder however has a period of time in which to reinstate the right
bull Users can click the Clear All button to unselect all statuses or click Select All to select all statuses
97 Interest Size The Interest Size parameter allows you to search for interest records of a particular size
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98 Custom Query Validation Rules (See Appendix B) For queries using a location type of PID PIN or Map Viewer
bull The AOI must be 5000000 hectares or less in size
ndash Additionally if the AOI is greater than 1000000 hectares in size an Interest Holder is must be defined
ndash One other parameter must be selected
Interest Type (select 5 or less)
Interest Agency (select 5 or less)
Date Range (10 years or less)
Interest Size
bull If the Area of Interest is between 100000 hectares and 1000000 hectares 1 of the following parameters is required
ndash Interest Type (select 5 or less)
ndash Interest Agency (select 5 or less)
ndash Date Range (10 years or less)
ndash Interest Size
bull If the Area of Interest is 100000 hectares or less in size no additional parameters are required
For queries using the location type of ILRR Approved Area or BC Province
bull Interest Holder is required OR
bull 2 of the following parameters are required
ndash Interest Type (select 5 or less)
ndash Interest Agency (select 5 or less)
ndash TermOther Dates (if range selected it must be less than 10 years)
ndash Interest Size
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99 Saving a Query It is important to note that before saving a query you should make sure that your parameters are valid and the query does not generate errors The best way to do this is to run the query When you are satisfied that the query works and generates the results you want to save close or minimize your results window and click on the ldquoSave Queryrdquo button in the Custom Status Parameter Summary window At this time you can also save the query to other users by inputting their user ID
bull Saving a query saves the query parameters of a Custom Status Query or an Interest Query NOT the results
bull Entering the query parameters as part of the description is advised
bull The query description will be displayed on the Summary and Detail Reports when printing a screen or output format is file (excluding CSV)
bull The query can be shared with others
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10 My Queries and Notifications The My Queries and Notifications area of the ILRR provides the user the opportunity to modify copy or delete a previously saved query and to create modify and cancel a notification It is important to note that when saving a query you are saving query parameters not results This means that when the interest data changes in the ILRR the results of your saved query may change as well To save query results have them reported as a document file or sent as a batch report by email and then save the document after following the link in the email notice To be alerted when something has changed within your AOI create a notification for the saved query Notifications are based on saved queries ndash if any updates or inserts occur within the AOI defined by the query the associated notifications are automatically sent
101 Viewing Query Details bull Select the query Name hyperlink
bull Displays the query details
bull Displays notification details when available
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 43
102 Copying a Query bull The Copy Query function allows you to copy the parameters of a saved query
bull You can copy any query in the query list
bull You cannot change the parameters when performing a copy of a query
103 Modifying a Query bull The modify query function is only for queries that you have created If you want
to modify a query that was created by another user you must copy it first then modify it
bull Performing the modify function will navigate to either
ndash Query Interest Record Search Parameters screen
ndash Custom Status Parameter Summary screen
bull There are two areas of the query that can be modified
ndash Query parameters
ndash Query characteristics (query name query description query users)
bull If you have do not save the modifications the output using the Batch function will be derived from your original query parameters not the modified query
104 Deleting a Query bull The delete query function will delete or remove a query from the query list
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 44
bull When the current user is the creator of the query the query will be permanently deleted from
ndash your query list
ndash the query list of other users that had access to this query
bull When the current user is the creator of the query the query will be removed from the query list Other users of this query will still have access to the query
105 Creating a Notification If you want to be alerted when something has changed within a saved query result set you can create a notification for the query that generates the results
Before a notification can be created 3 conditions must be met
1 The query must have been run
2 The query cannot have an existing notification
3 The query cannot exceed maximum run time If these conditions are met a notification can be created for a query Once created the user will receive a notification of a change when
1 A new request or interest record is added
2 There is a change in state of an existing request or interest record
3 There is a change in geometry A Maximum threshold has been set so that you will only receive a notification if the change to the geometry area is greater than 5 or more than 1 hectare or if a point moves more than one meter By choosing the ldquoCreate Notificationrdquo link the user can input any number of email addresses that he wishes to be notified when a change has occurred These can be on the daily weekly monthly or yearly basis
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 45
106 Cancelling a Notification bull The Cancel Notification functions allows you to cancel a notification for a saved
query
bull To Cancel Notifications from queries that belong to another user the query owner must be contacted
bull Only the creator of the query can cancel the notification
107 Receiving a Notification bull The user will receive a notification of change when one or more of the following
conditions are met
ndash New request or interest record is added
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 46
ndash Change in state of an existing request or interest record occurs (status is changed)
ndash Change in geometry for an interest
bull Polygons The total area has changed more than 5 or more than 1 hectare
bull Lines The total area of the buffer shape polygon has changed more than 5 or more than 1 hectare
bull Points The point has moved a distance greater than 1 metre in any direction
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 47
11 Public Report The public report provides clients access to a single comprehensive report that utilizes the same cut of data used internally in a format that conforms to the Freedom of Information and Protection of Privacy standards The reports allow a public user to generate a conflict andor constraint report based on an ILRR interest location area of interest or Geomark URL Select your report option Define search location Review Report
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12 Business Report The Business Reports in the ILRR are business specific reports that have been created for specific work flows Currently there is only one Business Report Mineral Titles - Land Owner Notification
121 Mineral Titles ndash Land Owner Notification Part of the requirement of the mineral tenure holders is notification Bill 12 of the Miscellaneous Statutes Amendment Act 2007 now requires a person to serve notice on the private landowner(s) or Crown land lease holder(s) before commencing a mining activity Within the ILRR Business Reports is the Mineral Titles ndash Land Owner Notification report This report allows the tenure holder to input their tenure number or to select an area of interest and then view the Land Owner Notification report as a PDF
bull The user can select to create a Land Owner Notification report by either entering a Mineral Tenure Number (ie 383281) or by selecting an Area of Interest (AOI) and define an AOI in the Map Viewer using the Area of Interest tools
bull The Land Owner Notification results will be displayed in a PDF report There are four sections to the report the General Information section the Crown land lease section the private land within the AOI section and the private land possibly within the AOI section These are explained in more detail below
ndash The General Information section has the name of the report the date it was
run and the search information The search information indicates whether a user-selected AOI or a Mineral Tenure Number was used to define the geographic extent for the report
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 49
ndash The Crown Land Lease section lists all of the Crown land leases which intersecttouchcome in contact withoverlap the AOI along with the ownerrsquos name and address If a lease has multiple owners each owner and their address would be listed The first owner would be labelled Record 1 the second owner would be Record 2 etc If no leases were found the report would say ldquoNone foundrdquo
ndash The Private Lands Within Area of Interest section lists the private land parcels which are completely or partially within or overlap the AOI The Land Title Parcel Identifier (PID) and legal description are listed for each parcel Ownership information for private land is not part of the ILRR so contact information will need to be acquired using BC Online httpswwwbconlinegovbcca
ndash The Private Land Possibly Within the Area of Interest section lists the private land parcels which are possibly within or overlap the AOI The Land Title Parcel Identifier (PID) and legal description are listed for each parcel Ownership information for private land is not part of the ILRR so contact information will need to be acquired using BC Online
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 50
1211 Determining Ownership of a Parcel
There are a few options for determining the ownership information of a private parcel If you have a BC Online account you can look up this information in the BC Assessment Authority or Land Title and Survey Authority systems
bull Some useful links for BC Online
ndash BC Online Homepage httpswwwbconlinegovbcca
ndash BC Online Products httpswwwbconlinegovbccaproductshtml (probably use the Land amp Real Property)
ndash Account Management httpswwwbconlinegovbccamybconlinehtml
bull If there are only a few overlaps in your Land Owner Notification Report you might want to consider giving the report information to a titles search company and have them provide you with the ownership information you require
bull For more information on the procedures for determining the ownership of private land and Crown land leases the following document can be used
ndash httpwwwemprgovbccaTitlesMineralTitlesPubDocumentsLONFM_LON_procedurespdf
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 51
13 Appendix A ndash Map Inquiry and Map Viewer Symbology
Navigation and administration tools
Full extent - map extends to the full view of British Columbia
Zoom In - Zoom in on the map Click and drag a box to zoom in around a specific area
Zoom Out - click on the map to zoom the map out
Pan - click and drag on the map in the direction you want to move
Zoom Previous - zooms the map to the last extent
Zoom to Uploaded Shapefile ndash zooms the map to an uploaded shapefile
Overview Map - shows where the current map window extent is located in BC
Print to PDF - creates a PDF of the current map view
Save Session - saves a session to server or client (your PC or network)
Open Session - opens a saved session
Markup tools
Point Markup - add a point on the map Line Markup - click 2 or more points on the map to draw a line on the map Rectangle Markup - click and drag to draw a rectangle on the map Polygon Markup - click 3 or more points on the map to draw a polygon Line segments can not cross each other Text Markup - add your own text or a coordinate label Label Markup - select a layer and field to label features on the map Grid Markup - define how many horizontal and vertical lines to mark on the map window Erase Markup - erase individually by clicking on it or erase a group by dragging a box around the area Clear Selection ndashprovides the option to select and clear markup graphics andor AOI graphics
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 52
Upload a Shapefile - add your own shape file to the map Must be BC in Albers projection (BCeID and government users can then use the shape to create an area of interest AOI) Report notified interests
Viewing and analytical tools
Identify Visible - identify attributes of all layers turned on at one point
Identify - click on feature on the map on the active layer to view attribute Identify by Radius - view all attributes on a layer within a specific distance around a point Select - select features on the map Buffer - select features within a specific distance around a selection set Measure Distance - calculates distance of user defined line segment Measure Area - calculates the area of a user defined polygon XY Location - gets you the location coordinates
Select and accept an area of interest(AOI) and add to your map
Draw AOI - Click on 3 or more points to draw an AOI polygon for statusing Pick an existing polygon for an AOI - You can also select the polygon created when you imported your shape file using the Upload a Shapefile tool Erase area of interest ndash Erases your current AOI
Users can accept the AOI and create an instant attribute status report of Crown land rights and interests in their AOI
Click on
14 Appendix B Query Validation Criteria Table
USER SELECTS VALIDATION RULES
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 53
Location Type Area of Interest in Hectares
User Must Select Parameter
Parameter Limits
PIN PID or Map Viewer Between 1 amp 5 million
Interest Holder At least one
PIN PID or Map Viewer Between 100000 amp 1 million
Interest Holder
At least one
OR
Between 100000 amp 1 million
At least TWO of the following parameters
Interest Type 5 Types or less
Interest Agency 5 Agencies or less
TermOther Dates A span of 10 years or less
Interest Size No limits
PIN PID or Map Viewer Less than 100000
No rules No limits
ILRR Approved Area or BC Province
NA Interest Holder
OR
NA At least TWO of the following parameters
Interest Type 5 Types or less
Interest Agency 5 Agencies or less
TermOther Dates A span of 10 years or less
Interest Size No limits
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 54
15 Appendix C Legal Description Validation Rules
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 55
16 Appendix D Query Validation Criteria Table (unknown)
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 5
3 Security Access
31 Pop-Up Blockers Pop-up blockers should be turned off when using the ILRR as many functions open in new browser windows
Users can turn off the Pop-up Blocker at the bottom of the screen by clicking the Pop-up
Blocker Icon and selecting Turn Off Pop-up Blocker
32 Security Access Groups and Access Levels Security in the ILRR is broken down into User Access Groups and Access Levels User Access Groups Basic BCeID (Guest) user
bull Limited to only the Map Inquiry bull Web Basic Training bull No reporting
Business BCeID user bull Will not display Interest Holder contact information if the Interest Holder type is
lsquoIndividualrsquo
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 6
IDIR user (Government user)
bull No limitations Security is based on
bull Interest type ndash Archaeology information is restricted ndash all users must apply for access to view this information using the Change to Access Form (noted at the bottom of the page)
bull Interest status ndash Most information as requested and Petroleum restricted bull User access group
There are four different security access levels for Business BCeID and IDIR users
bull Full ndash Can see all shapes and attributes for restricted data bull Existence ndash Can see partial shapes and attributes for restricted data bull Notice ndash Receive notice that an interest exists but are given no details about the
interest bull None - User may not access any of the recordrsquos attributes The record does not
appear on any reports accessed by the user Full Access User is able to access all attributes of the interest record (Geometry Agency Type and Content) except where attribute restrictions exist from interest granting agency or legislation Existence User is able to view the Interestrsquos Geometry Issuing Agency Responsible Agency Business Identifier Interest Status and Interest Type but may NOT access other record attributes (such as information found in the detailed report) Notice User receives a notification that a specific Interest Granting Agency may have an interest that matches the userrsquos query parameters and provides Interest Granting Agency contact information The user may not access any additional attributes of the record (canrsquot see summary or detailed report)
Your access can be changed by using the Change to Access Form found at httpgeobcgovbccailrrfilesdocumentationILRR_Change_to_User_Acce
ss_FormpdfThis form can facilitate access to layers that are restricted by default for example Petroleum and Archaeology Sites
4 ILRR Main Menu The ILRR Main Menu is the starting point for users when searching for legal interests rights designations and administrative boundaries on Crown land in the Province of British Columbia From the ILRR Main Menu users can select one of the options
bull Map Inquiry
bull Query Interest Record
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 7
bull Survey Parcel Search
bull Custom Status
bull My Queries and Notifications
bull Business Records
When working in the ILRR application the left side of the page always displays your ILRR menu functions These options allow the user to jump to the different functions of accessing ILRR information or allow the user to return to the ILRR Main Menu
Throughout the users ILRR session the user can jump to any main menu function by selecting the function on the ILRR sidebar
ILRR Main Menu
ILRR Sidebar
ILRR Help
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5 Map Inquiry The Map Inquiry function utilizes the Map Viewer to determine existing rights and interests for a specific location It will also show you visually if there are any pending interests or restrictions
bull The Map Viewer is an interactive mapping tool that allows
ndash The viewing and selection of an area of interest (for Business BCeID and Government IDIR users)
ndash The display of resource information of interest on a base map of the selected area
ndash The querying of the resource information using the Identify tool
ndash The printing and storing of the map and e-mailing of it to others
bull The area of interest cannot exceed 100000 hectares (1000 sq km) unless the user is using the Custom Status option to further refine the results
The Compass Help System is available by clicking the tool within your ILRR Map Viewer The Compass Help System will display
Descriptions and Help with Tabs and Tools currently displayed in your ILRR Map Viewer
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51 Map Inquiry Size Restrictions If you are trying to run a report on an area of interest greater than 100000 hectares (greater than 1000 sq km) you will receive an error message You will need to reduce your Area of Interest (AOI) size in Map Viewer or run the report using the Custom Status Query from the ILRR Main Menu and set your query parameters there Be sure to review the Query Validation Criteria and the Parameter Validation Criteria found in Appendix B- Query Validation Criteria Today in order to successfully run your query
52 Creating an Area of Interest (AOI) An AOI is used to define an area that will be used as a spatial reference for the query
Only Business BCeID and Government IDIR users may use the T tool to define an AOI for a query
There are two methods for creating an AOI in the ILRR Map Viewer
1 Draw an AOI
2 Pick an Existing Polygon for AOI (includes uploaded shapefiles)
521 Drawing an AOI
To Draw an AOI use the following method
1 Click the Draw AOI tool
2 Click to add each vertex for the AOI polygon
3 When complete click OK in the Add AOI Polygon window
4 Click the button to submit the drawn boundary
If you click the button before clicking OK in the AOI Polygon window you will be dropped from your current Map
Viewer session without the AOI location parameter having been set You will have to start over to establish your AOI location
522 Pick an Existing Polygon for AOI
To Pick an Existing Polygon for AOI use the following method
1 Click the Pick an Existing Polygon for AOI tool
2 Click on the polygon you wish to use from the map window
3 In the AOI Select Polygon from layer window select the layer you wish to use from the pick list and click OK
4 Click the button to submit the drawn boundary
If you want to select features from a layer not visible on the map the user will need to first make the layer visible in the Layers tab
If the user wants to delete a drawn or selected AOI the user can
click the Erase AOI tool and click on the feature to be deleted
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(or click and drag a box around several AOI features)
53 Defining Spatial Relationships Defining a spatial relationship and a buffer helps to identify other interest records that may intersect adjoin or be contained by your selected AOI
bull Intersect is when two or more interest records geometry overlap each other
bull Adjoin is when the geometry of the interest record does not intersect with but is immediately next to the geometry parameter
bull Contains is when interests are completely contained within the boundaries of the defined interest record geometry of your specified location
bull The Buffer defines how wide (in meters) an additional area will be that surrounds the area that you define and is included in your query area
bull The default Buffer value is 0 and can not to exceed 10000
54 Defining the Display Options Defining the Display Options screen is used to define your report output criteria
bull The user can set the order that the results are sorted by selecting any of the options
bull Set what file identifiers are displayed for the results
bull A Report Description can be entered to display on all Screen (only when printing the report) File and Batch reports (excluding CSV file format)
bull Set the Output Format to Screen File or Batch
ndash Screen Reports
Output is your computer monitor
Summary or Detail reports available
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Reports are restricted to a maximum of 199 records
ndash File Reports
Output is as a document (available in CSV PDF or RTF formats)
Summary Reports (see Summary Reports) or Detail Report (see Detail Reports) are available
Reports results are restricted to a maximum of 199 records
ndash Batch Reports
Output can be displayed as a document accessed by an emailed link (available in CSV PDF or RTF formats)
Summary Report or Detail Reports are available
Reports are restricted to a maximum of 1999 records
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55 Customizing the ILRR Map Viewer The ILRR map viewer can be customized to create a specific ldquoviewrdquo that the user can create save or print an ILRR map
bull In the ILRR Map Viewer users can zoom to an area of interest using the
navigation tools Zoom In Zoom Out Pan or Zoom Previous
bull Make the desired layers visible by putting a check to the left of each layer in the
tab and click the tab
ndash Most of the layers are only visible at a scale less than 300000 Rolling over the sign to the left of the layer name will confirm what scale the layer is visible at
bull Many layer symbologies can be customized in the tab by clicking the
Change Symbols tool to the right of the layer
ndash You can change the layer symbology and label symbolize by attribute or restore the default symbology
bull View the Map Legend Settings by clicking the tab and then clicking Settings Users can check all layers that you want to display in the legend
bull Click the Save Session to Client tool Click Save session now and then click Save Navigate to the appropriate folder where you wish to save your session
The saved session can be opened at a later date to return to the same location with the same settings (layers AOIs markups etc)
To open a saved session in the Map Viewer click the Open Session tool Click Browse then navigate to the folder where the
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 13
saved session is stored Select the file and click OK Click Open Session
For more information on Customizing the ILRR Viewer refer to the Map Viewer Quick Reference Guide
56 Printing a Map
Use the Print to PDF tool to create a PDF map that you can either print or save to a file To Print to PDF
1 Zoom to the extent on the map you wish to print using the navigational tools
2 Optionally add any markup to the map that may be relevant to your image
3 Click the Print PDF tool In the Information Panel a list of options will be displayed
4 Select the Template from the drop-down menu
5 Select the Scale from the second drop-down menu
6 Enter a Title for the map in the textbox
7 Optionally add any notes that you wish to be included on the map
8 Click OK It may take a few minutes for the map to load
9 Click the [ open map ] link to open your PDF map
10 Here you can either save the PDF or print the PDF
57 Uploading a Shapefile
Use the Upload Shapefile tool to use shapefiles created in other mapping programs as a layer in the ILRR Map Viewer
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Uploaded Shapefiles must have a BC Albers Projection to be imported into the ILRR Map Viewer The parameters are as
follows
- Central meridian 1260000 West longitude
- First Standard Parallel 500000 North latitude
- Second Standard Parallel 583000 North latitude
- Latitude of projection origin 450000 North latitude
- False northing 00
- False easting 10000000 (one million meters) To upload a shapefile
1 Click the Upload Shapefile tool
2 Under Shapefile Attribute File (dbf) click Browse Navigate to the folder where the shapefile dbf file is stored select the file and click OK
3 Under Shapefile Spatial File (shp) click Browse Navigate to the folder where the shapefile shp file is stored select the file and click OK
4 Enter a name for the layer which will be displayed in the layer list
5 Select the symbol colour from the drop-down menu
6 Choose the position where your shapefile will be displayed in the layer list
7 Click OK to upload the shapefile as a layer
Step 2
Step 1
Step 3
Step 4
Step 5
Step 6
Step 7
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Users are required to navigate and zoom to your uploaded layers location using either the standard navigation tools or using the Zoom to Uploaded
Shapefile tool (described in the next section)The shapefile will be the colour that you selected (default is red)
58 Zoom to Uploaded Shapefile The easiest method of navigating to an uploaded shapefile is to use the Zoom to
Uploaded Shapefile tool This tool allows the user to select a shapefile that has been uploaded and then be zoomed to the spatial extent of the shapefile in the Map Viewer To use the Zoom to Uploaded Shapefile tool
1 Upload a shapefile using the Upload Shapefile tool (see previous section)
2 Click the Zoom to Uploaded Shapefile tool
3 In the Map Viewer sidebar choose the uploaded shapefile name from the Layer Name pick list Click OK
Only uploaded shapefiles will be displayed in the Layer Name pick list Other layers can not be zoomed to using this function If no shapefile has
been uploaded the Layer Name pick list will be empty
4 The map will zoom to the extent of the uploaded shapefile
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6 Summary Report The power of the ILRR is its ability to provide the user with a variety of reports The summary report screen displays a high level summary of interest records that result from the query that was created (through Map Inquiry Query Interest Record Survey Parcel Search or Custom Status) The records displayed here are reflective of the display options selected and the data access level your user ID is allowed
bull Summary Report is restricted to a maximum of 199 interest records for a screen or file return or 1999 for a batch return
bull The ILRR Interest Identifier hyperlink will navigate to the Detail Report for that record
bull The Create Status Report and the Create Overlay Report can be performed on a selected ILRR Interest Identifier
bull Selected ILRR Interest Identifier(s) can be displayed with the Map Viewer if there is spatial information available by checking the select box for the record and clicking the button
bull Selected ILRR Interest Identifier(s) can be displayed as a Conflicting Interest with the user created AOI to determine the amount of overlap between the features by
clicking the tool
bull Large interests are identified with the display of the icon The map viewer scale at the bottom of the Map Viewer must be set to 1300000 to view a large interest The complete interest will not be displayed
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Interests that do not have associated spatial data cannot be viewed in Map Viewer or selected to create a status report
The default screen includes ILRR Interest Identifier Issuing Agency Business Identifier Status Type and Responsible Agency These columns can be sorted the user can also create a status report of a record (query the interests that intersect this particular record) view the spatial extent for the record or look at a Detailed Report for a record
There are certain records where the details may be restricted these are shown with a yellow background limited information and no access to the detailed report or spatial information is provided unless appropriate authorization levels are assigned to the user Some sensitive data does not get included such as reserves and requested including petroleum sites Business BCeID and IDIR users can request a higher level of security to view these reports by completing a Change User Access Form Forms are available from the GeoBC Service Desk at httpgeobcgovbccailrrfilesdocumentationILRR_Change_to_User_Access_Formpdf
61 Detailed Report The Detailed Report shows more information about a particular record including Interest Holder Location Area Dates and related Business Keys It is accessed when an Interest is selected by clicking the hyperlink in the Summary Report
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From the Detailed Report screen users can
bull View the spatial record in Map Viewer if spatial data is available
bull Create a Status Report using the current record as the AOI
bull Create an Overlay Report using the current record as the AOI
bull Access GATOR (GATOR subscription required for non-government users)
62 Map Viewer From the Detailed Report or Summary Report screen choose the Map Viewer link to display your results
bull The map zooms to the extent that allows viewing of your selected feature
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For large interests you may not be able to see the extent of the feature as the size of the feature extends beyond the layer visible
scale and will be used to zoom in and pan to see the interest area coverage
63 Create Status Report From the Detailed Report or Summary Report users can create a status report for a particular interest to determine what effect if any other interests have on your selected interest
bull This function will act as if you selected the feature as an AOI in the Map Inquiry function Once selected you will be prompted to define a spatial relationship and a buffer and then to set the Display Options
64 Create Overlay Report Using a selected interest the ILRR Overlay Report allows the user from the Detailed Report or Summary Report to search through the layers of the spatial data available from LRDW and report information about the feature records that spatially overlap with the selected interest
Selected Feature (shown in yellow)
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bull The user can select as many SOE layers as desired that will be searched to see if they overlap the area of the selected interest
bull The Overlay Report will list the Report Details (Name Date Shape name and buffer size) the intersecting features sorted by layer the Layers Queried Successfully and the Overlay Disclaimer
65 Display Conflicting Interests From the Summary Report users can create a Conflicting Interests Report for a particular interest to determine what effect if any the Area of Interest (AOI) the user has defined overlaps a selected interest
The conflicting interest function will only work with the screen output format This means you are limited to less than 199 registered interests in your status query report
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If there is no box and it says lsquono spatialrsquo you will not be able to utilize the conflicting interest display with that selected interest
Once the Conflicting Interests option is selected the conflicting interests will be displayed in the Map Viewer In the map display you can determine the degree of intersection between the AOI and the selected interest
bull The Map Viewer will show the user defined Area of Interest (AOI) as red where it does not intersect with the selected interest and the selected interest area as yellow
bull Where the user defined Area of Interest (AOI) and the area of the selected interest do intersect is displayed in orange
Example 1 In the example below the AOI and the selected interest partially overlap The Area of Interest is shown in red and the selected interest is shown in yellow Where the AOI and the selected interest overlap is shown as orange
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Example 2 In the example below the AOI and the selected interest do not overlap therefore there is no orange area This is possible when using an AOI buffer and the interest falls within the buffer of the AOI or if the lsquoadjoinrsquo function is selected as the spatial relationship for the status query instead of intersect
66 GATOR Users with access to GATOR can click the GATOR link for information on the selected record GATOR is an acronym for Government AccessTool for On-line Retrieval It is an easy to use tool that allows registered users access to the Internet to interactively
Selected Interest
Area of Interest (AOI)
Selected Interest
Area of Interest (AOI)
Overlap
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view extract and print information from the Crown Land Registry For more information click the link that interests you
If the user sees GATOR Main links that will take the user to the Tantalis GATOR homepage
More information on GATOR can be found on the What is Tantalis GATOR webpage
Information on how to use GATOR can be found on the Tantalis GATOR Quickguide webpage
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7 Query Interest Record The Query Interest Record allows you to locate a specific interest record using non-spatial attribute data like the ILRR Identifier the Agency Record Identifier (or business key) including unique business identifier or business key for an interest
The results of a successful query of an interest record will provide a report (summary and detailed) on your specific record and allow you to view the spatial extent You could then also run a status to determine what other rights and interests intersect with or overlap your record The information can be used to support decisions on the best use of the land identify potential land use conflicts and constraints support the referral process determine whether rights can be issued and identify where restrictions are needed
A unique identifier is assigned to the interest record by the issuing agencys operational database If you choose to search by this parameter you will follow these steps
bull Search by Agency Record Identifier
bull Select the Interest Group radio button
bull Select the Agency Record Identifier radio button and enter the record identifier value
bull Data entered is case sensitive A unique number is assigned to the record when the record is added to the ILRR database If you choose to search by this parameter enter the ILRR Interest Identifier in the appropriate space ldquoILRR Interest Identifierrdquo
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Above are the two options in the Query Interest Record The image on the left uses the Agency Record value search (for the Disposition Transaction SID in the image) The image on the left uses the ILRR Interest Identifier value Both of these values will return the same record
8 Survey Parcel Search The ILRR provide users the opportunity to do a quick search by survey parcel using PID PIN Title Number or legal description
Any part of a legal description can be entered into the search screen depending on the accuracy of the input you will receive an equally accurate output
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The Plan number of a legal description can be entered into the Defining Document section of the Survey Parcel Search window
The output from a survey parcel search will provide the user with immediate determination of privatepublic land (with the information available) the primary PIN and the LTO PID if available The parcel can also be viewed spatially using the map viewer
9 Custom Status Query The Custom Status allows you to build a query using seven different parameters You can complete one or more of the parameters to fine-tune your query and result set
bull Parameters can be set by selecting the desired parameter type from the ILRR sidebar under Custom Status
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bull Parameters that have been selected can be returned to the default parameters by clicking the Reset button for that parameter type
bull All Parameters can be returned to the default parameters by clicking the Reset All button
bull Once one or more of the parameters have been set the user can click the Submit button to create the ILRR Summary Report
The results of a successful query of an interest record will provide statusers decision makers and land planners with information to determine the best use of the land identify potential conflicts make decisions on where rights can be issued or identify where restrictions are needed Refer to Appendix B Query Validation Criteria Table for requirements
If no AOI exists within the set parameters the user will see a warning box stating ldquoNo AOI for Conflict Reportingrdquo You can then click Next to
continue to the Generate Report Display Options screen or click Cancel to go to the My Queries and Notifications screen
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91 Interest Type The Interest Type parameter allows you to select which interests to include in your query You can select any or all of the 262 different interest types which are grouped according to type IE Forest Roads Land Act Inclusions Land Act Crown Grants Park Designations etc
bull For this setting all Interest Types are selected by default
bull At least ONE Interest Type must be selected
bull The Interest Group Categories reflect the naming of the layers in the ILRR Map Viewer
bull Users can selectunselect interest types by checking and unchecking the desired Interest type By checkingunchecking an Interest group users can turn the whole group on or off
bull Users can click the Clear All button to unselect all interests or click Select All to select all interests
bull Refer to Appendix B Query Validation Criteria Table for requirements
92 Interest Agency The Interest Agency Parameter allows you to select which agencies to include in your query
Interest Type
Interest Group
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bull The default for this parameter is All Interest Agencies are selected
bull At least ONE Interest Agency must be selected
bull If you have selected an Interest Holder Interest Agencies are filtered
bull Users can click the Clear All button to unselect all agencies or click Select All to select all agencies
bull Refer to Appendix B Query Validation Criteria Table for requirements
93 Location The Location parameter allows you to specify the area or location of the interest There are several different location types
bull Province of BC ndash uses the BC boundary as an AOI
ndash The Province of BC is the default for this parameter unless an Interest Holder is known
bull ILRR Interest Identifier ndash uses unique ILRR specific
ndash Omit dashes spaces and other delimiting characters
bull Parcel Identifier (PID) ndash uses Private Parcel Identifier
ndash Omit dashes spaces and other delimiting characters
bull Parcel ID Number (PIN) ndash uses Crown parcel identifier
ndash Omit dashes spaces and other delimiting characters
bull Title Number ndash uses private parcel Title number
ndash Omit dashes spaces and other delimiting characters
bull Grid ndash uses various map grids
ndash If you select this option you will be directed to the Custom Status Grid screen From here you can select
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Petroleum Natural Gas (ie Mapsheet 094I Map Group 13 Map Block I)
Peace River Block (ie Township 84 Range 18 Section 16)
NTS (ie 094J)
BCGS (ie 94J029)
bull Legal Description ndash uses unique land description
ndash If you select this option you will be directed to the Location Type ndash Legal Description Search screen
bull Map Viewer ndash choose your Area of Interest (AOI) from the Map Viewer The Map Viewer in the Custom Status ndash Location function works in a similar manner as the Map Inquiry function For more information on the map viewer refer to the Map Inquiry section
bull Refer to Appendix B Query Validation Criteria Table for requirements
bull Validation on the ILRR Interest Identifier PID or PIN will be performed to ensure the value entered is valid and there is associated spatial data
931 Grid Search
Defining a Petroleum Natural Gas Grid (Example 82-F-10-H-71-D)
bull In the Map Sheet field enter a map sheet number (ie 082F) This field is case sensitive
bull In the Map Group field enter a Map Group number (ie 10)
bull In the Map Block field enter a Map Block (ie H) This field is case sensitive
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 31
bull In the Map Unit field enter a Map Unit (ie 071) This field is case sensitive The Map Unit number is always a 3 digit number For 2 digit numbers precede them with a zero
Defining a Peace River Block Grid (Example NE 14 OF SECTION 16 TOWNSHIP 84 RANGE 18)
bull In the Township field enter the Township (mandatory field)
bull In the Range field enter the Range (mandatory field)
ndash In some instances the Township and Range numbers may be combined and displayed as a 4 digit number (ie 8418)
bull In the Section field enter a Section (mandatory field)
bull Quarter section can be entered to narrow search parameters (NE NW SE SW)
932 Legal Description Search
bull Primary search Must complete at least one of the components indicated in the Primary column of the Legal Description Search Validation Rules (appendix C) (any subdivision components entered will be ignored for the search)
bull Crown Subdivision Land Title Subdivision or Right of Way search must complete at least two of the components indicated in the corresponding Parcel Type column of the Legal Description Search Validation Rules
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bull Unknown search must complete at least one of the components indicated in the Legal Description Search Validation Rules (Unknown) (appendix D)
bull Limitation of 199 records on a search
The result values that are returned when the Parcel Type of Unknown is used for the search include
bull The number of results that were returned with a hyperlink that will navigate to the parcel type search results screen
bull A number with No hyperlink and the message Exceeds allowable number of records for a search
bull A lsquo0rsquo with No hyperlink and the message No Parcels were found matching your search criteria
bull NA when entered search components do not map to a parcel type
Primary Parcel Search
bull For Crown Subdiv PIN RoW PIN and LTO PID you may see a single result or a bracketed result Selecting the hyperlink will navigate to the corresponding search results screen
bull Selected Primary PIN(s) can be displayed with the Map Viewer if there is a spatial shape for the record
bull The OK button with a selected Primary PIN will navigate to the Location Type screen populating the PIN location type
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 33
Crown Subdivision Search
bull For Crown Primary PIN you may see a single result or a bracketed result Selecting the hyperlink will navigate to the corresponding search results screen
bull The Crown Land Interest hyperlink will navigate to the Crown Land Interest Report screen
bull Selected Crown Subdiv PIN(s) can be displayed with the Map Viewer
bull The OK button with a selected Crown Subdiv PIN will navigate to the Location Type screen populating the PIN location type
Crown Land Interest
bull Subdivision Parcel PIN hyperlink will navigate back to the Crown Subdivision Search Results screen
bull ILRR Interest Identifier hyperlink will display a Detail Report for the interest
bull A selected ILRR Interest Identifier can be displayed with the Map Viewer
bull The OK button with a selected ILRR Interest Identifier will navigate to the Location Type screen populating the ILRR Interest Identifier location type
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 34
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 35
Land Title Subdivision
bull The LTO PID hyperlink will navigate to the Land Title Subdivision Search Results Details window
bull For Primary PIN you may see a single result or a bracketed result Selecting the hyperlink will navigate to the corresponding search results screen
bull Selected LTO PID(s) can be displayed with the Map Viewer
bull The OK button with a selected LTO PID will navigate to the Location Type screen populating the PID location type
bull When the Non-ICF layer icon is displayed in the select column this indicates that the data was not provided through Integrated Cadastral Fabric (ICF)
bull When viewing multiple records in the Map Viewer at the same time the records must come from the same data source (ie all ICF or all Non-ICF)
Right of Way Search
bull For Primary PIN you may see a single result or a bracketed result Selecting the hyperlink will navigate to the corresponding search results screen
bull Selected RoW PIN(s) can be displayed with the Map Viewer bull The OK button with a selected RoW PIN will navigate to the Location Type
screen populating the PIN location type
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94 Term or Other Dates The Term or Other Dates parameter allows you to further refine which interests will be returned in your query There are four date types to choose from
bull Requested Date ndash Date of request
bull Term Start Date ndash Date interest starts
bull Term End Date ndash Date interest ends
bull Interest Date ndash Date interest was filed with agency
Users can choose any combination of these dates to refine their search
If the request date interest date term start date or the term end date does not contain a date within ILRR for an interest the interest may not
appear on the results list depending on how you have defined the Term Other Dates parameter (ie the termother dates parameter is designed to return interest based on the interest date interests that do not have an interest date will not be returned)
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 37
95 Interest Holder Since contact information may be protected under the privacy provisions of the Freedom of Information and Protection of Privacy Act your ability to use this functionality or to view the information may be limited by your level of access security parameters You can search by organization name or individualpartner name The ILRR search engine will add a wildcard at the end of the text you enter You can enter the entire name eg Smith or the first part of the name eg Smi You can also use the wildcard () anywhere in your search text eg mi will return Smith Inc 100 Mile House etc
The interest holder and contact information are taken directly from the responsible agencies computer system and therefore differences in how
the various agencies captures and maintains the information (eg BC Ferries BC Ferries BC Ferries Inc) could affect your search results
951 Search Results
bull New Search returns you to the Interest Holder screen
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 38
bull If you have selected Interest Agency Interest Holders are filtered
bull Selecting the Interest Holder Name hyperlink will display the Interest Holder Detail information
bull Interest Holder contact information will not be displayed for BCeID users
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 39
96 Interest Status The Interest Status parameter allows you to select which statuses to include in the query There are four status types included in the ILRR
bull Request ndash application or request has been accepted by an agency - decision pending
bull Active ndash rightinterest has been granted and is in good standing
bull Inactive ndash the right is no longer active and can not return to active status
bull Suspended ndash action taken by interest granting agency that suspends revokes or restricts action or rights of interest holder It may also mean that the term has expired The interest holder however has a period of time in which to reinstate the right
bull Users can click the Clear All button to unselect all statuses or click Select All to select all statuses
97 Interest Size The Interest Size parameter allows you to search for interest records of a particular size
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98 Custom Query Validation Rules (See Appendix B) For queries using a location type of PID PIN or Map Viewer
bull The AOI must be 5000000 hectares or less in size
ndash Additionally if the AOI is greater than 1000000 hectares in size an Interest Holder is must be defined
ndash One other parameter must be selected
Interest Type (select 5 or less)
Interest Agency (select 5 or less)
Date Range (10 years or less)
Interest Size
bull If the Area of Interest is between 100000 hectares and 1000000 hectares 1 of the following parameters is required
ndash Interest Type (select 5 or less)
ndash Interest Agency (select 5 or less)
ndash Date Range (10 years or less)
ndash Interest Size
bull If the Area of Interest is 100000 hectares or less in size no additional parameters are required
For queries using the location type of ILRR Approved Area or BC Province
bull Interest Holder is required OR
bull 2 of the following parameters are required
ndash Interest Type (select 5 or less)
ndash Interest Agency (select 5 or less)
ndash TermOther Dates (if range selected it must be less than 10 years)
ndash Interest Size
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99 Saving a Query It is important to note that before saving a query you should make sure that your parameters are valid and the query does not generate errors The best way to do this is to run the query When you are satisfied that the query works and generates the results you want to save close or minimize your results window and click on the ldquoSave Queryrdquo button in the Custom Status Parameter Summary window At this time you can also save the query to other users by inputting their user ID
bull Saving a query saves the query parameters of a Custom Status Query or an Interest Query NOT the results
bull Entering the query parameters as part of the description is advised
bull The query description will be displayed on the Summary and Detail Reports when printing a screen or output format is file (excluding CSV)
bull The query can be shared with others
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10 My Queries and Notifications The My Queries and Notifications area of the ILRR provides the user the opportunity to modify copy or delete a previously saved query and to create modify and cancel a notification It is important to note that when saving a query you are saving query parameters not results This means that when the interest data changes in the ILRR the results of your saved query may change as well To save query results have them reported as a document file or sent as a batch report by email and then save the document after following the link in the email notice To be alerted when something has changed within your AOI create a notification for the saved query Notifications are based on saved queries ndash if any updates or inserts occur within the AOI defined by the query the associated notifications are automatically sent
101 Viewing Query Details bull Select the query Name hyperlink
bull Displays the query details
bull Displays notification details when available
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102 Copying a Query bull The Copy Query function allows you to copy the parameters of a saved query
bull You can copy any query in the query list
bull You cannot change the parameters when performing a copy of a query
103 Modifying a Query bull The modify query function is only for queries that you have created If you want
to modify a query that was created by another user you must copy it first then modify it
bull Performing the modify function will navigate to either
ndash Query Interest Record Search Parameters screen
ndash Custom Status Parameter Summary screen
bull There are two areas of the query that can be modified
ndash Query parameters
ndash Query characteristics (query name query description query users)
bull If you have do not save the modifications the output using the Batch function will be derived from your original query parameters not the modified query
104 Deleting a Query bull The delete query function will delete or remove a query from the query list
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bull When the current user is the creator of the query the query will be permanently deleted from
ndash your query list
ndash the query list of other users that had access to this query
bull When the current user is the creator of the query the query will be removed from the query list Other users of this query will still have access to the query
105 Creating a Notification If you want to be alerted when something has changed within a saved query result set you can create a notification for the query that generates the results
Before a notification can be created 3 conditions must be met
1 The query must have been run
2 The query cannot have an existing notification
3 The query cannot exceed maximum run time If these conditions are met a notification can be created for a query Once created the user will receive a notification of a change when
1 A new request or interest record is added
2 There is a change in state of an existing request or interest record
3 There is a change in geometry A Maximum threshold has been set so that you will only receive a notification if the change to the geometry area is greater than 5 or more than 1 hectare or if a point moves more than one meter By choosing the ldquoCreate Notificationrdquo link the user can input any number of email addresses that he wishes to be notified when a change has occurred These can be on the daily weekly monthly or yearly basis
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106 Cancelling a Notification bull The Cancel Notification functions allows you to cancel a notification for a saved
query
bull To Cancel Notifications from queries that belong to another user the query owner must be contacted
bull Only the creator of the query can cancel the notification
107 Receiving a Notification bull The user will receive a notification of change when one or more of the following
conditions are met
ndash New request or interest record is added
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ndash Change in state of an existing request or interest record occurs (status is changed)
ndash Change in geometry for an interest
bull Polygons The total area has changed more than 5 or more than 1 hectare
bull Lines The total area of the buffer shape polygon has changed more than 5 or more than 1 hectare
bull Points The point has moved a distance greater than 1 metre in any direction
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11 Public Report The public report provides clients access to a single comprehensive report that utilizes the same cut of data used internally in a format that conforms to the Freedom of Information and Protection of Privacy standards The reports allow a public user to generate a conflict andor constraint report based on an ILRR interest location area of interest or Geomark URL Select your report option Define search location Review Report
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12 Business Report The Business Reports in the ILRR are business specific reports that have been created for specific work flows Currently there is only one Business Report Mineral Titles - Land Owner Notification
121 Mineral Titles ndash Land Owner Notification Part of the requirement of the mineral tenure holders is notification Bill 12 of the Miscellaneous Statutes Amendment Act 2007 now requires a person to serve notice on the private landowner(s) or Crown land lease holder(s) before commencing a mining activity Within the ILRR Business Reports is the Mineral Titles ndash Land Owner Notification report This report allows the tenure holder to input their tenure number or to select an area of interest and then view the Land Owner Notification report as a PDF
bull The user can select to create a Land Owner Notification report by either entering a Mineral Tenure Number (ie 383281) or by selecting an Area of Interest (AOI) and define an AOI in the Map Viewer using the Area of Interest tools
bull The Land Owner Notification results will be displayed in a PDF report There are four sections to the report the General Information section the Crown land lease section the private land within the AOI section and the private land possibly within the AOI section These are explained in more detail below
ndash The General Information section has the name of the report the date it was
run and the search information The search information indicates whether a user-selected AOI or a Mineral Tenure Number was used to define the geographic extent for the report
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ndash The Crown Land Lease section lists all of the Crown land leases which intersecttouchcome in contact withoverlap the AOI along with the ownerrsquos name and address If a lease has multiple owners each owner and their address would be listed The first owner would be labelled Record 1 the second owner would be Record 2 etc If no leases were found the report would say ldquoNone foundrdquo
ndash The Private Lands Within Area of Interest section lists the private land parcels which are completely or partially within or overlap the AOI The Land Title Parcel Identifier (PID) and legal description are listed for each parcel Ownership information for private land is not part of the ILRR so contact information will need to be acquired using BC Online httpswwwbconlinegovbcca
ndash The Private Land Possibly Within the Area of Interest section lists the private land parcels which are possibly within or overlap the AOI The Land Title Parcel Identifier (PID) and legal description are listed for each parcel Ownership information for private land is not part of the ILRR so contact information will need to be acquired using BC Online
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1211 Determining Ownership of a Parcel
There are a few options for determining the ownership information of a private parcel If you have a BC Online account you can look up this information in the BC Assessment Authority or Land Title and Survey Authority systems
bull Some useful links for BC Online
ndash BC Online Homepage httpswwwbconlinegovbcca
ndash BC Online Products httpswwwbconlinegovbccaproductshtml (probably use the Land amp Real Property)
ndash Account Management httpswwwbconlinegovbccamybconlinehtml
bull If there are only a few overlaps in your Land Owner Notification Report you might want to consider giving the report information to a titles search company and have them provide you with the ownership information you require
bull For more information on the procedures for determining the ownership of private land and Crown land leases the following document can be used
ndash httpwwwemprgovbccaTitlesMineralTitlesPubDocumentsLONFM_LON_procedurespdf
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13 Appendix A ndash Map Inquiry and Map Viewer Symbology
Navigation and administration tools
Full extent - map extends to the full view of British Columbia
Zoom In - Zoom in on the map Click and drag a box to zoom in around a specific area
Zoom Out - click on the map to zoom the map out
Pan - click and drag on the map in the direction you want to move
Zoom Previous - zooms the map to the last extent
Zoom to Uploaded Shapefile ndash zooms the map to an uploaded shapefile
Overview Map - shows where the current map window extent is located in BC
Print to PDF - creates a PDF of the current map view
Save Session - saves a session to server or client (your PC or network)
Open Session - opens a saved session
Markup tools
Point Markup - add a point on the map Line Markup - click 2 or more points on the map to draw a line on the map Rectangle Markup - click and drag to draw a rectangle on the map Polygon Markup - click 3 or more points on the map to draw a polygon Line segments can not cross each other Text Markup - add your own text or a coordinate label Label Markup - select a layer and field to label features on the map Grid Markup - define how many horizontal and vertical lines to mark on the map window Erase Markup - erase individually by clicking on it or erase a group by dragging a box around the area Clear Selection ndashprovides the option to select and clear markup graphics andor AOI graphics
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Upload a Shapefile - add your own shape file to the map Must be BC in Albers projection (BCeID and government users can then use the shape to create an area of interest AOI) Report notified interests
Viewing and analytical tools
Identify Visible - identify attributes of all layers turned on at one point
Identify - click on feature on the map on the active layer to view attribute Identify by Radius - view all attributes on a layer within a specific distance around a point Select - select features on the map Buffer - select features within a specific distance around a selection set Measure Distance - calculates distance of user defined line segment Measure Area - calculates the area of a user defined polygon XY Location - gets you the location coordinates
Select and accept an area of interest(AOI) and add to your map
Draw AOI - Click on 3 or more points to draw an AOI polygon for statusing Pick an existing polygon for an AOI - You can also select the polygon created when you imported your shape file using the Upload a Shapefile tool Erase area of interest ndash Erases your current AOI
Users can accept the AOI and create an instant attribute status report of Crown land rights and interests in their AOI
Click on
14 Appendix B Query Validation Criteria Table
USER SELECTS VALIDATION RULES
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Location Type Area of Interest in Hectares
User Must Select Parameter
Parameter Limits
PIN PID or Map Viewer Between 1 amp 5 million
Interest Holder At least one
PIN PID or Map Viewer Between 100000 amp 1 million
Interest Holder
At least one
OR
Between 100000 amp 1 million
At least TWO of the following parameters
Interest Type 5 Types or less
Interest Agency 5 Agencies or less
TermOther Dates A span of 10 years or less
Interest Size No limits
PIN PID or Map Viewer Less than 100000
No rules No limits
ILRR Approved Area or BC Province
NA Interest Holder
OR
NA At least TWO of the following parameters
Interest Type 5 Types or less
Interest Agency 5 Agencies or less
TermOther Dates A span of 10 years or less
Interest Size No limits
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15 Appendix C Legal Description Validation Rules
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16 Appendix D Query Validation Criteria Table (unknown)
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IDIR user (Government user)
bull No limitations Security is based on
bull Interest type ndash Archaeology information is restricted ndash all users must apply for access to view this information using the Change to Access Form (noted at the bottom of the page)
bull Interest status ndash Most information as requested and Petroleum restricted bull User access group
There are four different security access levels for Business BCeID and IDIR users
bull Full ndash Can see all shapes and attributes for restricted data bull Existence ndash Can see partial shapes and attributes for restricted data bull Notice ndash Receive notice that an interest exists but are given no details about the
interest bull None - User may not access any of the recordrsquos attributes The record does not
appear on any reports accessed by the user Full Access User is able to access all attributes of the interest record (Geometry Agency Type and Content) except where attribute restrictions exist from interest granting agency or legislation Existence User is able to view the Interestrsquos Geometry Issuing Agency Responsible Agency Business Identifier Interest Status and Interest Type but may NOT access other record attributes (such as information found in the detailed report) Notice User receives a notification that a specific Interest Granting Agency may have an interest that matches the userrsquos query parameters and provides Interest Granting Agency contact information The user may not access any additional attributes of the record (canrsquot see summary or detailed report)
Your access can be changed by using the Change to Access Form found at httpgeobcgovbccailrrfilesdocumentationILRR_Change_to_User_Acce
ss_FormpdfThis form can facilitate access to layers that are restricted by default for example Petroleum and Archaeology Sites
4 ILRR Main Menu The ILRR Main Menu is the starting point for users when searching for legal interests rights designations and administrative boundaries on Crown land in the Province of British Columbia From the ILRR Main Menu users can select one of the options
bull Map Inquiry
bull Query Interest Record
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bull Survey Parcel Search
bull Custom Status
bull My Queries and Notifications
bull Business Records
When working in the ILRR application the left side of the page always displays your ILRR menu functions These options allow the user to jump to the different functions of accessing ILRR information or allow the user to return to the ILRR Main Menu
Throughout the users ILRR session the user can jump to any main menu function by selecting the function on the ILRR sidebar
ILRR Main Menu
ILRR Sidebar
ILRR Help
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5 Map Inquiry The Map Inquiry function utilizes the Map Viewer to determine existing rights and interests for a specific location It will also show you visually if there are any pending interests or restrictions
bull The Map Viewer is an interactive mapping tool that allows
ndash The viewing and selection of an area of interest (for Business BCeID and Government IDIR users)
ndash The display of resource information of interest on a base map of the selected area
ndash The querying of the resource information using the Identify tool
ndash The printing and storing of the map and e-mailing of it to others
bull The area of interest cannot exceed 100000 hectares (1000 sq km) unless the user is using the Custom Status option to further refine the results
The Compass Help System is available by clicking the tool within your ILRR Map Viewer The Compass Help System will display
Descriptions and Help with Tabs and Tools currently displayed in your ILRR Map Viewer
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51 Map Inquiry Size Restrictions If you are trying to run a report on an area of interest greater than 100000 hectares (greater than 1000 sq km) you will receive an error message You will need to reduce your Area of Interest (AOI) size in Map Viewer or run the report using the Custom Status Query from the ILRR Main Menu and set your query parameters there Be sure to review the Query Validation Criteria and the Parameter Validation Criteria found in Appendix B- Query Validation Criteria Today in order to successfully run your query
52 Creating an Area of Interest (AOI) An AOI is used to define an area that will be used as a spatial reference for the query
Only Business BCeID and Government IDIR users may use the T tool to define an AOI for a query
There are two methods for creating an AOI in the ILRR Map Viewer
1 Draw an AOI
2 Pick an Existing Polygon for AOI (includes uploaded shapefiles)
521 Drawing an AOI
To Draw an AOI use the following method
1 Click the Draw AOI tool
2 Click to add each vertex for the AOI polygon
3 When complete click OK in the Add AOI Polygon window
4 Click the button to submit the drawn boundary
If you click the button before clicking OK in the AOI Polygon window you will be dropped from your current Map
Viewer session without the AOI location parameter having been set You will have to start over to establish your AOI location
522 Pick an Existing Polygon for AOI
To Pick an Existing Polygon for AOI use the following method
1 Click the Pick an Existing Polygon for AOI tool
2 Click on the polygon you wish to use from the map window
3 In the AOI Select Polygon from layer window select the layer you wish to use from the pick list and click OK
4 Click the button to submit the drawn boundary
If you want to select features from a layer not visible on the map the user will need to first make the layer visible in the Layers tab
If the user wants to delete a drawn or selected AOI the user can
click the Erase AOI tool and click on the feature to be deleted
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(or click and drag a box around several AOI features)
53 Defining Spatial Relationships Defining a spatial relationship and a buffer helps to identify other interest records that may intersect adjoin or be contained by your selected AOI
bull Intersect is when two or more interest records geometry overlap each other
bull Adjoin is when the geometry of the interest record does not intersect with but is immediately next to the geometry parameter
bull Contains is when interests are completely contained within the boundaries of the defined interest record geometry of your specified location
bull The Buffer defines how wide (in meters) an additional area will be that surrounds the area that you define and is included in your query area
bull The default Buffer value is 0 and can not to exceed 10000
54 Defining the Display Options Defining the Display Options screen is used to define your report output criteria
bull The user can set the order that the results are sorted by selecting any of the options
bull Set what file identifiers are displayed for the results
bull A Report Description can be entered to display on all Screen (only when printing the report) File and Batch reports (excluding CSV file format)
bull Set the Output Format to Screen File or Batch
ndash Screen Reports
Output is your computer monitor
Summary or Detail reports available
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Reports are restricted to a maximum of 199 records
ndash File Reports
Output is as a document (available in CSV PDF or RTF formats)
Summary Reports (see Summary Reports) or Detail Report (see Detail Reports) are available
Reports results are restricted to a maximum of 199 records
ndash Batch Reports
Output can be displayed as a document accessed by an emailed link (available in CSV PDF or RTF formats)
Summary Report or Detail Reports are available
Reports are restricted to a maximum of 1999 records
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55 Customizing the ILRR Map Viewer The ILRR map viewer can be customized to create a specific ldquoviewrdquo that the user can create save or print an ILRR map
bull In the ILRR Map Viewer users can zoom to an area of interest using the
navigation tools Zoom In Zoom Out Pan or Zoom Previous
bull Make the desired layers visible by putting a check to the left of each layer in the
tab and click the tab
ndash Most of the layers are only visible at a scale less than 300000 Rolling over the sign to the left of the layer name will confirm what scale the layer is visible at
bull Many layer symbologies can be customized in the tab by clicking the
Change Symbols tool to the right of the layer
ndash You can change the layer symbology and label symbolize by attribute or restore the default symbology
bull View the Map Legend Settings by clicking the tab and then clicking Settings Users can check all layers that you want to display in the legend
bull Click the Save Session to Client tool Click Save session now and then click Save Navigate to the appropriate folder where you wish to save your session
The saved session can be opened at a later date to return to the same location with the same settings (layers AOIs markups etc)
To open a saved session in the Map Viewer click the Open Session tool Click Browse then navigate to the folder where the
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 13
saved session is stored Select the file and click OK Click Open Session
For more information on Customizing the ILRR Viewer refer to the Map Viewer Quick Reference Guide
56 Printing a Map
Use the Print to PDF tool to create a PDF map that you can either print or save to a file To Print to PDF
1 Zoom to the extent on the map you wish to print using the navigational tools
2 Optionally add any markup to the map that may be relevant to your image
3 Click the Print PDF tool In the Information Panel a list of options will be displayed
4 Select the Template from the drop-down menu
5 Select the Scale from the second drop-down menu
6 Enter a Title for the map in the textbox
7 Optionally add any notes that you wish to be included on the map
8 Click OK It may take a few minutes for the map to load
9 Click the [ open map ] link to open your PDF map
10 Here you can either save the PDF or print the PDF
57 Uploading a Shapefile
Use the Upload Shapefile tool to use shapefiles created in other mapping programs as a layer in the ILRR Map Viewer
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Uploaded Shapefiles must have a BC Albers Projection to be imported into the ILRR Map Viewer The parameters are as
follows
- Central meridian 1260000 West longitude
- First Standard Parallel 500000 North latitude
- Second Standard Parallel 583000 North latitude
- Latitude of projection origin 450000 North latitude
- False northing 00
- False easting 10000000 (one million meters) To upload a shapefile
1 Click the Upload Shapefile tool
2 Under Shapefile Attribute File (dbf) click Browse Navigate to the folder where the shapefile dbf file is stored select the file and click OK
3 Under Shapefile Spatial File (shp) click Browse Navigate to the folder where the shapefile shp file is stored select the file and click OK
4 Enter a name for the layer which will be displayed in the layer list
5 Select the symbol colour from the drop-down menu
6 Choose the position where your shapefile will be displayed in the layer list
7 Click OK to upload the shapefile as a layer
Step 2
Step 1
Step 3
Step 4
Step 5
Step 6
Step 7
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Users are required to navigate and zoom to your uploaded layers location using either the standard navigation tools or using the Zoom to Uploaded
Shapefile tool (described in the next section)The shapefile will be the colour that you selected (default is red)
58 Zoom to Uploaded Shapefile The easiest method of navigating to an uploaded shapefile is to use the Zoom to
Uploaded Shapefile tool This tool allows the user to select a shapefile that has been uploaded and then be zoomed to the spatial extent of the shapefile in the Map Viewer To use the Zoom to Uploaded Shapefile tool
1 Upload a shapefile using the Upload Shapefile tool (see previous section)
2 Click the Zoom to Uploaded Shapefile tool
3 In the Map Viewer sidebar choose the uploaded shapefile name from the Layer Name pick list Click OK
Only uploaded shapefiles will be displayed in the Layer Name pick list Other layers can not be zoomed to using this function If no shapefile has
been uploaded the Layer Name pick list will be empty
4 The map will zoom to the extent of the uploaded shapefile
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6 Summary Report The power of the ILRR is its ability to provide the user with a variety of reports The summary report screen displays a high level summary of interest records that result from the query that was created (through Map Inquiry Query Interest Record Survey Parcel Search or Custom Status) The records displayed here are reflective of the display options selected and the data access level your user ID is allowed
bull Summary Report is restricted to a maximum of 199 interest records for a screen or file return or 1999 for a batch return
bull The ILRR Interest Identifier hyperlink will navigate to the Detail Report for that record
bull The Create Status Report and the Create Overlay Report can be performed on a selected ILRR Interest Identifier
bull Selected ILRR Interest Identifier(s) can be displayed with the Map Viewer if there is spatial information available by checking the select box for the record and clicking the button
bull Selected ILRR Interest Identifier(s) can be displayed as a Conflicting Interest with the user created AOI to determine the amount of overlap between the features by
clicking the tool
bull Large interests are identified with the display of the icon The map viewer scale at the bottom of the Map Viewer must be set to 1300000 to view a large interest The complete interest will not be displayed
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 17
Interests that do not have associated spatial data cannot be viewed in Map Viewer or selected to create a status report
The default screen includes ILRR Interest Identifier Issuing Agency Business Identifier Status Type and Responsible Agency These columns can be sorted the user can also create a status report of a record (query the interests that intersect this particular record) view the spatial extent for the record or look at a Detailed Report for a record
There are certain records where the details may be restricted these are shown with a yellow background limited information and no access to the detailed report or spatial information is provided unless appropriate authorization levels are assigned to the user Some sensitive data does not get included such as reserves and requested including petroleum sites Business BCeID and IDIR users can request a higher level of security to view these reports by completing a Change User Access Form Forms are available from the GeoBC Service Desk at httpgeobcgovbccailrrfilesdocumentationILRR_Change_to_User_Access_Formpdf
61 Detailed Report The Detailed Report shows more information about a particular record including Interest Holder Location Area Dates and related Business Keys It is accessed when an Interest is selected by clicking the hyperlink in the Summary Report
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From the Detailed Report screen users can
bull View the spatial record in Map Viewer if spatial data is available
bull Create a Status Report using the current record as the AOI
bull Create an Overlay Report using the current record as the AOI
bull Access GATOR (GATOR subscription required for non-government users)
62 Map Viewer From the Detailed Report or Summary Report screen choose the Map Viewer link to display your results
bull The map zooms to the extent that allows viewing of your selected feature
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For large interests you may not be able to see the extent of the feature as the size of the feature extends beyond the layer visible
scale and will be used to zoom in and pan to see the interest area coverage
63 Create Status Report From the Detailed Report or Summary Report users can create a status report for a particular interest to determine what effect if any other interests have on your selected interest
bull This function will act as if you selected the feature as an AOI in the Map Inquiry function Once selected you will be prompted to define a spatial relationship and a buffer and then to set the Display Options
64 Create Overlay Report Using a selected interest the ILRR Overlay Report allows the user from the Detailed Report or Summary Report to search through the layers of the spatial data available from LRDW and report information about the feature records that spatially overlap with the selected interest
Selected Feature (shown in yellow)
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bull The user can select as many SOE layers as desired that will be searched to see if they overlap the area of the selected interest
bull The Overlay Report will list the Report Details (Name Date Shape name and buffer size) the intersecting features sorted by layer the Layers Queried Successfully and the Overlay Disclaimer
65 Display Conflicting Interests From the Summary Report users can create a Conflicting Interests Report for a particular interest to determine what effect if any the Area of Interest (AOI) the user has defined overlaps a selected interest
The conflicting interest function will only work with the screen output format This means you are limited to less than 199 registered interests in your status query report
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If there is no box and it says lsquono spatialrsquo you will not be able to utilize the conflicting interest display with that selected interest
Once the Conflicting Interests option is selected the conflicting interests will be displayed in the Map Viewer In the map display you can determine the degree of intersection between the AOI and the selected interest
bull The Map Viewer will show the user defined Area of Interest (AOI) as red where it does not intersect with the selected interest and the selected interest area as yellow
bull Where the user defined Area of Interest (AOI) and the area of the selected interest do intersect is displayed in orange
Example 1 In the example below the AOI and the selected interest partially overlap The Area of Interest is shown in red and the selected interest is shown in yellow Where the AOI and the selected interest overlap is shown as orange
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 22
Example 2 In the example below the AOI and the selected interest do not overlap therefore there is no orange area This is possible when using an AOI buffer and the interest falls within the buffer of the AOI or if the lsquoadjoinrsquo function is selected as the spatial relationship for the status query instead of intersect
66 GATOR Users with access to GATOR can click the GATOR link for information on the selected record GATOR is an acronym for Government AccessTool for On-line Retrieval It is an easy to use tool that allows registered users access to the Internet to interactively
Selected Interest
Area of Interest (AOI)
Selected Interest
Area of Interest (AOI)
Overlap
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 23
view extract and print information from the Crown Land Registry For more information click the link that interests you
If the user sees GATOR Main links that will take the user to the Tantalis GATOR homepage
More information on GATOR can be found on the What is Tantalis GATOR webpage
Information on how to use GATOR can be found on the Tantalis GATOR Quickguide webpage
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7 Query Interest Record The Query Interest Record allows you to locate a specific interest record using non-spatial attribute data like the ILRR Identifier the Agency Record Identifier (or business key) including unique business identifier or business key for an interest
The results of a successful query of an interest record will provide a report (summary and detailed) on your specific record and allow you to view the spatial extent You could then also run a status to determine what other rights and interests intersect with or overlap your record The information can be used to support decisions on the best use of the land identify potential land use conflicts and constraints support the referral process determine whether rights can be issued and identify where restrictions are needed
A unique identifier is assigned to the interest record by the issuing agencys operational database If you choose to search by this parameter you will follow these steps
bull Search by Agency Record Identifier
bull Select the Interest Group radio button
bull Select the Agency Record Identifier radio button and enter the record identifier value
bull Data entered is case sensitive A unique number is assigned to the record when the record is added to the ILRR database If you choose to search by this parameter enter the ILRR Interest Identifier in the appropriate space ldquoILRR Interest Identifierrdquo
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 25
Above are the two options in the Query Interest Record The image on the left uses the Agency Record value search (for the Disposition Transaction SID in the image) The image on the left uses the ILRR Interest Identifier value Both of these values will return the same record
8 Survey Parcel Search The ILRR provide users the opportunity to do a quick search by survey parcel using PID PIN Title Number or legal description
Any part of a legal description can be entered into the search screen depending on the accuracy of the input you will receive an equally accurate output
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 26
The Plan number of a legal description can be entered into the Defining Document section of the Survey Parcel Search window
The output from a survey parcel search will provide the user with immediate determination of privatepublic land (with the information available) the primary PIN and the LTO PID if available The parcel can also be viewed spatially using the map viewer
9 Custom Status Query The Custom Status allows you to build a query using seven different parameters You can complete one or more of the parameters to fine-tune your query and result set
bull Parameters can be set by selecting the desired parameter type from the ILRR sidebar under Custom Status
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 27
bull Parameters that have been selected can be returned to the default parameters by clicking the Reset button for that parameter type
bull All Parameters can be returned to the default parameters by clicking the Reset All button
bull Once one or more of the parameters have been set the user can click the Submit button to create the ILRR Summary Report
The results of a successful query of an interest record will provide statusers decision makers and land planners with information to determine the best use of the land identify potential conflicts make decisions on where rights can be issued or identify where restrictions are needed Refer to Appendix B Query Validation Criteria Table for requirements
If no AOI exists within the set parameters the user will see a warning box stating ldquoNo AOI for Conflict Reportingrdquo You can then click Next to
continue to the Generate Report Display Options screen or click Cancel to go to the My Queries and Notifications screen
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91 Interest Type The Interest Type parameter allows you to select which interests to include in your query You can select any or all of the 262 different interest types which are grouped according to type IE Forest Roads Land Act Inclusions Land Act Crown Grants Park Designations etc
bull For this setting all Interest Types are selected by default
bull At least ONE Interest Type must be selected
bull The Interest Group Categories reflect the naming of the layers in the ILRR Map Viewer
bull Users can selectunselect interest types by checking and unchecking the desired Interest type By checkingunchecking an Interest group users can turn the whole group on or off
bull Users can click the Clear All button to unselect all interests or click Select All to select all interests
bull Refer to Appendix B Query Validation Criteria Table for requirements
92 Interest Agency The Interest Agency Parameter allows you to select which agencies to include in your query
Interest Type
Interest Group
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 29
bull The default for this parameter is All Interest Agencies are selected
bull At least ONE Interest Agency must be selected
bull If you have selected an Interest Holder Interest Agencies are filtered
bull Users can click the Clear All button to unselect all agencies or click Select All to select all agencies
bull Refer to Appendix B Query Validation Criteria Table for requirements
93 Location The Location parameter allows you to specify the area or location of the interest There are several different location types
bull Province of BC ndash uses the BC boundary as an AOI
ndash The Province of BC is the default for this parameter unless an Interest Holder is known
bull ILRR Interest Identifier ndash uses unique ILRR specific
ndash Omit dashes spaces and other delimiting characters
bull Parcel Identifier (PID) ndash uses Private Parcel Identifier
ndash Omit dashes spaces and other delimiting characters
bull Parcel ID Number (PIN) ndash uses Crown parcel identifier
ndash Omit dashes spaces and other delimiting characters
bull Title Number ndash uses private parcel Title number
ndash Omit dashes spaces and other delimiting characters
bull Grid ndash uses various map grids
ndash If you select this option you will be directed to the Custom Status Grid screen From here you can select
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 30
Petroleum Natural Gas (ie Mapsheet 094I Map Group 13 Map Block I)
Peace River Block (ie Township 84 Range 18 Section 16)
NTS (ie 094J)
BCGS (ie 94J029)
bull Legal Description ndash uses unique land description
ndash If you select this option you will be directed to the Location Type ndash Legal Description Search screen
bull Map Viewer ndash choose your Area of Interest (AOI) from the Map Viewer The Map Viewer in the Custom Status ndash Location function works in a similar manner as the Map Inquiry function For more information on the map viewer refer to the Map Inquiry section
bull Refer to Appendix B Query Validation Criteria Table for requirements
bull Validation on the ILRR Interest Identifier PID or PIN will be performed to ensure the value entered is valid and there is associated spatial data
931 Grid Search
Defining a Petroleum Natural Gas Grid (Example 82-F-10-H-71-D)
bull In the Map Sheet field enter a map sheet number (ie 082F) This field is case sensitive
bull In the Map Group field enter a Map Group number (ie 10)
bull In the Map Block field enter a Map Block (ie H) This field is case sensitive
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 31
bull In the Map Unit field enter a Map Unit (ie 071) This field is case sensitive The Map Unit number is always a 3 digit number For 2 digit numbers precede them with a zero
Defining a Peace River Block Grid (Example NE 14 OF SECTION 16 TOWNSHIP 84 RANGE 18)
bull In the Township field enter the Township (mandatory field)
bull In the Range field enter the Range (mandatory field)
ndash In some instances the Township and Range numbers may be combined and displayed as a 4 digit number (ie 8418)
bull In the Section field enter a Section (mandatory field)
bull Quarter section can be entered to narrow search parameters (NE NW SE SW)
932 Legal Description Search
bull Primary search Must complete at least one of the components indicated in the Primary column of the Legal Description Search Validation Rules (appendix C) (any subdivision components entered will be ignored for the search)
bull Crown Subdivision Land Title Subdivision or Right of Way search must complete at least two of the components indicated in the corresponding Parcel Type column of the Legal Description Search Validation Rules
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 32
bull Unknown search must complete at least one of the components indicated in the Legal Description Search Validation Rules (Unknown) (appendix D)
bull Limitation of 199 records on a search
The result values that are returned when the Parcel Type of Unknown is used for the search include
bull The number of results that were returned with a hyperlink that will navigate to the parcel type search results screen
bull A number with No hyperlink and the message Exceeds allowable number of records for a search
bull A lsquo0rsquo with No hyperlink and the message No Parcels were found matching your search criteria
bull NA when entered search components do not map to a parcel type
Primary Parcel Search
bull For Crown Subdiv PIN RoW PIN and LTO PID you may see a single result or a bracketed result Selecting the hyperlink will navigate to the corresponding search results screen
bull Selected Primary PIN(s) can be displayed with the Map Viewer if there is a spatial shape for the record
bull The OK button with a selected Primary PIN will navigate to the Location Type screen populating the PIN location type
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 33
Crown Subdivision Search
bull For Crown Primary PIN you may see a single result or a bracketed result Selecting the hyperlink will navigate to the corresponding search results screen
bull The Crown Land Interest hyperlink will navigate to the Crown Land Interest Report screen
bull Selected Crown Subdiv PIN(s) can be displayed with the Map Viewer
bull The OK button with a selected Crown Subdiv PIN will navigate to the Location Type screen populating the PIN location type
Crown Land Interest
bull Subdivision Parcel PIN hyperlink will navigate back to the Crown Subdivision Search Results screen
bull ILRR Interest Identifier hyperlink will display a Detail Report for the interest
bull A selected ILRR Interest Identifier can be displayed with the Map Viewer
bull The OK button with a selected ILRR Interest Identifier will navigate to the Location Type screen populating the ILRR Interest Identifier location type
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CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 35
Land Title Subdivision
bull The LTO PID hyperlink will navigate to the Land Title Subdivision Search Results Details window
bull For Primary PIN you may see a single result or a bracketed result Selecting the hyperlink will navigate to the corresponding search results screen
bull Selected LTO PID(s) can be displayed with the Map Viewer
bull The OK button with a selected LTO PID will navigate to the Location Type screen populating the PID location type
bull When the Non-ICF layer icon is displayed in the select column this indicates that the data was not provided through Integrated Cadastral Fabric (ICF)
bull When viewing multiple records in the Map Viewer at the same time the records must come from the same data source (ie all ICF or all Non-ICF)
Right of Way Search
bull For Primary PIN you may see a single result or a bracketed result Selecting the hyperlink will navigate to the corresponding search results screen
bull Selected RoW PIN(s) can be displayed with the Map Viewer bull The OK button with a selected RoW PIN will navigate to the Location Type
screen populating the PIN location type
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94 Term or Other Dates The Term or Other Dates parameter allows you to further refine which interests will be returned in your query There are four date types to choose from
bull Requested Date ndash Date of request
bull Term Start Date ndash Date interest starts
bull Term End Date ndash Date interest ends
bull Interest Date ndash Date interest was filed with agency
Users can choose any combination of these dates to refine their search
If the request date interest date term start date or the term end date does not contain a date within ILRR for an interest the interest may not
appear on the results list depending on how you have defined the Term Other Dates parameter (ie the termother dates parameter is designed to return interest based on the interest date interests that do not have an interest date will not be returned)
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95 Interest Holder Since contact information may be protected under the privacy provisions of the Freedom of Information and Protection of Privacy Act your ability to use this functionality or to view the information may be limited by your level of access security parameters You can search by organization name or individualpartner name The ILRR search engine will add a wildcard at the end of the text you enter You can enter the entire name eg Smith or the first part of the name eg Smi You can also use the wildcard () anywhere in your search text eg mi will return Smith Inc 100 Mile House etc
The interest holder and contact information are taken directly from the responsible agencies computer system and therefore differences in how
the various agencies captures and maintains the information (eg BC Ferries BC Ferries BC Ferries Inc) could affect your search results
951 Search Results
bull New Search returns you to the Interest Holder screen
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 38
bull If you have selected Interest Agency Interest Holders are filtered
bull Selecting the Interest Holder Name hyperlink will display the Interest Holder Detail information
bull Interest Holder contact information will not be displayed for BCeID users
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96 Interest Status The Interest Status parameter allows you to select which statuses to include in the query There are four status types included in the ILRR
bull Request ndash application or request has been accepted by an agency - decision pending
bull Active ndash rightinterest has been granted and is in good standing
bull Inactive ndash the right is no longer active and can not return to active status
bull Suspended ndash action taken by interest granting agency that suspends revokes or restricts action or rights of interest holder It may also mean that the term has expired The interest holder however has a period of time in which to reinstate the right
bull Users can click the Clear All button to unselect all statuses or click Select All to select all statuses
97 Interest Size The Interest Size parameter allows you to search for interest records of a particular size
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98 Custom Query Validation Rules (See Appendix B) For queries using a location type of PID PIN or Map Viewer
bull The AOI must be 5000000 hectares or less in size
ndash Additionally if the AOI is greater than 1000000 hectares in size an Interest Holder is must be defined
ndash One other parameter must be selected
Interest Type (select 5 or less)
Interest Agency (select 5 or less)
Date Range (10 years or less)
Interest Size
bull If the Area of Interest is between 100000 hectares and 1000000 hectares 1 of the following parameters is required
ndash Interest Type (select 5 or less)
ndash Interest Agency (select 5 or less)
ndash Date Range (10 years or less)
ndash Interest Size
bull If the Area of Interest is 100000 hectares or less in size no additional parameters are required
For queries using the location type of ILRR Approved Area or BC Province
bull Interest Holder is required OR
bull 2 of the following parameters are required
ndash Interest Type (select 5 or less)
ndash Interest Agency (select 5 or less)
ndash TermOther Dates (if range selected it must be less than 10 years)
ndash Interest Size
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99 Saving a Query It is important to note that before saving a query you should make sure that your parameters are valid and the query does not generate errors The best way to do this is to run the query When you are satisfied that the query works and generates the results you want to save close or minimize your results window and click on the ldquoSave Queryrdquo button in the Custom Status Parameter Summary window At this time you can also save the query to other users by inputting their user ID
bull Saving a query saves the query parameters of a Custom Status Query or an Interest Query NOT the results
bull Entering the query parameters as part of the description is advised
bull The query description will be displayed on the Summary and Detail Reports when printing a screen or output format is file (excluding CSV)
bull The query can be shared with others
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10 My Queries and Notifications The My Queries and Notifications area of the ILRR provides the user the opportunity to modify copy or delete a previously saved query and to create modify and cancel a notification It is important to note that when saving a query you are saving query parameters not results This means that when the interest data changes in the ILRR the results of your saved query may change as well To save query results have them reported as a document file or sent as a batch report by email and then save the document after following the link in the email notice To be alerted when something has changed within your AOI create a notification for the saved query Notifications are based on saved queries ndash if any updates or inserts occur within the AOI defined by the query the associated notifications are automatically sent
101 Viewing Query Details bull Select the query Name hyperlink
bull Displays the query details
bull Displays notification details when available
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102 Copying a Query bull The Copy Query function allows you to copy the parameters of a saved query
bull You can copy any query in the query list
bull You cannot change the parameters when performing a copy of a query
103 Modifying a Query bull The modify query function is only for queries that you have created If you want
to modify a query that was created by another user you must copy it first then modify it
bull Performing the modify function will navigate to either
ndash Query Interest Record Search Parameters screen
ndash Custom Status Parameter Summary screen
bull There are two areas of the query that can be modified
ndash Query parameters
ndash Query characteristics (query name query description query users)
bull If you have do not save the modifications the output using the Batch function will be derived from your original query parameters not the modified query
104 Deleting a Query bull The delete query function will delete or remove a query from the query list
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 44
bull When the current user is the creator of the query the query will be permanently deleted from
ndash your query list
ndash the query list of other users that had access to this query
bull When the current user is the creator of the query the query will be removed from the query list Other users of this query will still have access to the query
105 Creating a Notification If you want to be alerted when something has changed within a saved query result set you can create a notification for the query that generates the results
Before a notification can be created 3 conditions must be met
1 The query must have been run
2 The query cannot have an existing notification
3 The query cannot exceed maximum run time If these conditions are met a notification can be created for a query Once created the user will receive a notification of a change when
1 A new request or interest record is added
2 There is a change in state of an existing request or interest record
3 There is a change in geometry A Maximum threshold has been set so that you will only receive a notification if the change to the geometry area is greater than 5 or more than 1 hectare or if a point moves more than one meter By choosing the ldquoCreate Notificationrdquo link the user can input any number of email addresses that he wishes to be notified when a change has occurred These can be on the daily weekly monthly or yearly basis
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106 Cancelling a Notification bull The Cancel Notification functions allows you to cancel a notification for a saved
query
bull To Cancel Notifications from queries that belong to another user the query owner must be contacted
bull Only the creator of the query can cancel the notification
107 Receiving a Notification bull The user will receive a notification of change when one or more of the following
conditions are met
ndash New request or interest record is added
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 46
ndash Change in state of an existing request or interest record occurs (status is changed)
ndash Change in geometry for an interest
bull Polygons The total area has changed more than 5 or more than 1 hectare
bull Lines The total area of the buffer shape polygon has changed more than 5 or more than 1 hectare
bull Points The point has moved a distance greater than 1 metre in any direction
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11 Public Report The public report provides clients access to a single comprehensive report that utilizes the same cut of data used internally in a format that conforms to the Freedom of Information and Protection of Privacy standards The reports allow a public user to generate a conflict andor constraint report based on an ILRR interest location area of interest or Geomark URL Select your report option Define search location Review Report
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12 Business Report The Business Reports in the ILRR are business specific reports that have been created for specific work flows Currently there is only one Business Report Mineral Titles - Land Owner Notification
121 Mineral Titles ndash Land Owner Notification Part of the requirement of the mineral tenure holders is notification Bill 12 of the Miscellaneous Statutes Amendment Act 2007 now requires a person to serve notice on the private landowner(s) or Crown land lease holder(s) before commencing a mining activity Within the ILRR Business Reports is the Mineral Titles ndash Land Owner Notification report This report allows the tenure holder to input their tenure number or to select an area of interest and then view the Land Owner Notification report as a PDF
bull The user can select to create a Land Owner Notification report by either entering a Mineral Tenure Number (ie 383281) or by selecting an Area of Interest (AOI) and define an AOI in the Map Viewer using the Area of Interest tools
bull The Land Owner Notification results will be displayed in a PDF report There are four sections to the report the General Information section the Crown land lease section the private land within the AOI section and the private land possibly within the AOI section These are explained in more detail below
ndash The General Information section has the name of the report the date it was
run and the search information The search information indicates whether a user-selected AOI or a Mineral Tenure Number was used to define the geographic extent for the report
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 49
ndash The Crown Land Lease section lists all of the Crown land leases which intersecttouchcome in contact withoverlap the AOI along with the ownerrsquos name and address If a lease has multiple owners each owner and their address would be listed The first owner would be labelled Record 1 the second owner would be Record 2 etc If no leases were found the report would say ldquoNone foundrdquo
ndash The Private Lands Within Area of Interest section lists the private land parcels which are completely or partially within or overlap the AOI The Land Title Parcel Identifier (PID) and legal description are listed for each parcel Ownership information for private land is not part of the ILRR so contact information will need to be acquired using BC Online httpswwwbconlinegovbcca
ndash The Private Land Possibly Within the Area of Interest section lists the private land parcels which are possibly within or overlap the AOI The Land Title Parcel Identifier (PID) and legal description are listed for each parcel Ownership information for private land is not part of the ILRR so contact information will need to be acquired using BC Online
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 50
1211 Determining Ownership of a Parcel
There are a few options for determining the ownership information of a private parcel If you have a BC Online account you can look up this information in the BC Assessment Authority or Land Title and Survey Authority systems
bull Some useful links for BC Online
ndash BC Online Homepage httpswwwbconlinegovbcca
ndash BC Online Products httpswwwbconlinegovbccaproductshtml (probably use the Land amp Real Property)
ndash Account Management httpswwwbconlinegovbccamybconlinehtml
bull If there are only a few overlaps in your Land Owner Notification Report you might want to consider giving the report information to a titles search company and have them provide you with the ownership information you require
bull For more information on the procedures for determining the ownership of private land and Crown land leases the following document can be used
ndash httpwwwemprgovbccaTitlesMineralTitlesPubDocumentsLONFM_LON_procedurespdf
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 51
13 Appendix A ndash Map Inquiry and Map Viewer Symbology
Navigation and administration tools
Full extent - map extends to the full view of British Columbia
Zoom In - Zoom in on the map Click and drag a box to zoom in around a specific area
Zoom Out - click on the map to zoom the map out
Pan - click and drag on the map in the direction you want to move
Zoom Previous - zooms the map to the last extent
Zoom to Uploaded Shapefile ndash zooms the map to an uploaded shapefile
Overview Map - shows where the current map window extent is located in BC
Print to PDF - creates a PDF of the current map view
Save Session - saves a session to server or client (your PC or network)
Open Session - opens a saved session
Markup tools
Point Markup - add a point on the map Line Markup - click 2 or more points on the map to draw a line on the map Rectangle Markup - click and drag to draw a rectangle on the map Polygon Markup - click 3 or more points on the map to draw a polygon Line segments can not cross each other Text Markup - add your own text or a coordinate label Label Markup - select a layer and field to label features on the map Grid Markup - define how many horizontal and vertical lines to mark on the map window Erase Markup - erase individually by clicking on it or erase a group by dragging a box around the area Clear Selection ndashprovides the option to select and clear markup graphics andor AOI graphics
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 52
Upload a Shapefile - add your own shape file to the map Must be BC in Albers projection (BCeID and government users can then use the shape to create an area of interest AOI) Report notified interests
Viewing and analytical tools
Identify Visible - identify attributes of all layers turned on at one point
Identify - click on feature on the map on the active layer to view attribute Identify by Radius - view all attributes on a layer within a specific distance around a point Select - select features on the map Buffer - select features within a specific distance around a selection set Measure Distance - calculates distance of user defined line segment Measure Area - calculates the area of a user defined polygon XY Location - gets you the location coordinates
Select and accept an area of interest(AOI) and add to your map
Draw AOI - Click on 3 or more points to draw an AOI polygon for statusing Pick an existing polygon for an AOI - You can also select the polygon created when you imported your shape file using the Upload a Shapefile tool Erase area of interest ndash Erases your current AOI
Users can accept the AOI and create an instant attribute status report of Crown land rights and interests in their AOI
Click on
14 Appendix B Query Validation Criteria Table
USER SELECTS VALIDATION RULES
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 53
Location Type Area of Interest in Hectares
User Must Select Parameter
Parameter Limits
PIN PID or Map Viewer Between 1 amp 5 million
Interest Holder At least one
PIN PID or Map Viewer Between 100000 amp 1 million
Interest Holder
At least one
OR
Between 100000 amp 1 million
At least TWO of the following parameters
Interest Type 5 Types or less
Interest Agency 5 Agencies or less
TermOther Dates A span of 10 years or less
Interest Size No limits
PIN PID or Map Viewer Less than 100000
No rules No limits
ILRR Approved Area or BC Province
NA Interest Holder
OR
NA At least TWO of the following parameters
Interest Type 5 Types or less
Interest Agency 5 Agencies or less
TermOther Dates A span of 10 years or less
Interest Size No limits
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 54
15 Appendix C Legal Description Validation Rules
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 55
16 Appendix D Query Validation Criteria Table (unknown)
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 7
bull Survey Parcel Search
bull Custom Status
bull My Queries and Notifications
bull Business Records
When working in the ILRR application the left side of the page always displays your ILRR menu functions These options allow the user to jump to the different functions of accessing ILRR information or allow the user to return to the ILRR Main Menu
Throughout the users ILRR session the user can jump to any main menu function by selecting the function on the ILRR sidebar
ILRR Main Menu
ILRR Sidebar
ILRR Help
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5 Map Inquiry The Map Inquiry function utilizes the Map Viewer to determine existing rights and interests for a specific location It will also show you visually if there are any pending interests or restrictions
bull The Map Viewer is an interactive mapping tool that allows
ndash The viewing and selection of an area of interest (for Business BCeID and Government IDIR users)
ndash The display of resource information of interest on a base map of the selected area
ndash The querying of the resource information using the Identify tool
ndash The printing and storing of the map and e-mailing of it to others
bull The area of interest cannot exceed 100000 hectares (1000 sq km) unless the user is using the Custom Status option to further refine the results
The Compass Help System is available by clicking the tool within your ILRR Map Viewer The Compass Help System will display
Descriptions and Help with Tabs and Tools currently displayed in your ILRR Map Viewer
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51 Map Inquiry Size Restrictions If you are trying to run a report on an area of interest greater than 100000 hectares (greater than 1000 sq km) you will receive an error message You will need to reduce your Area of Interest (AOI) size in Map Viewer or run the report using the Custom Status Query from the ILRR Main Menu and set your query parameters there Be sure to review the Query Validation Criteria and the Parameter Validation Criteria found in Appendix B- Query Validation Criteria Today in order to successfully run your query
52 Creating an Area of Interest (AOI) An AOI is used to define an area that will be used as a spatial reference for the query
Only Business BCeID and Government IDIR users may use the T tool to define an AOI for a query
There are two methods for creating an AOI in the ILRR Map Viewer
1 Draw an AOI
2 Pick an Existing Polygon for AOI (includes uploaded shapefiles)
521 Drawing an AOI
To Draw an AOI use the following method
1 Click the Draw AOI tool
2 Click to add each vertex for the AOI polygon
3 When complete click OK in the Add AOI Polygon window
4 Click the button to submit the drawn boundary
If you click the button before clicking OK in the AOI Polygon window you will be dropped from your current Map
Viewer session without the AOI location parameter having been set You will have to start over to establish your AOI location
522 Pick an Existing Polygon for AOI
To Pick an Existing Polygon for AOI use the following method
1 Click the Pick an Existing Polygon for AOI tool
2 Click on the polygon you wish to use from the map window
3 In the AOI Select Polygon from layer window select the layer you wish to use from the pick list and click OK
4 Click the button to submit the drawn boundary
If you want to select features from a layer not visible on the map the user will need to first make the layer visible in the Layers tab
If the user wants to delete a drawn or selected AOI the user can
click the Erase AOI tool and click on the feature to be deleted
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(or click and drag a box around several AOI features)
53 Defining Spatial Relationships Defining a spatial relationship and a buffer helps to identify other interest records that may intersect adjoin or be contained by your selected AOI
bull Intersect is when two or more interest records geometry overlap each other
bull Adjoin is when the geometry of the interest record does not intersect with but is immediately next to the geometry parameter
bull Contains is when interests are completely contained within the boundaries of the defined interest record geometry of your specified location
bull The Buffer defines how wide (in meters) an additional area will be that surrounds the area that you define and is included in your query area
bull The default Buffer value is 0 and can not to exceed 10000
54 Defining the Display Options Defining the Display Options screen is used to define your report output criteria
bull The user can set the order that the results are sorted by selecting any of the options
bull Set what file identifiers are displayed for the results
bull A Report Description can be entered to display on all Screen (only when printing the report) File and Batch reports (excluding CSV file format)
bull Set the Output Format to Screen File or Batch
ndash Screen Reports
Output is your computer monitor
Summary or Detail reports available
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Reports are restricted to a maximum of 199 records
ndash File Reports
Output is as a document (available in CSV PDF or RTF formats)
Summary Reports (see Summary Reports) or Detail Report (see Detail Reports) are available
Reports results are restricted to a maximum of 199 records
ndash Batch Reports
Output can be displayed as a document accessed by an emailed link (available in CSV PDF or RTF formats)
Summary Report or Detail Reports are available
Reports are restricted to a maximum of 1999 records
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55 Customizing the ILRR Map Viewer The ILRR map viewer can be customized to create a specific ldquoviewrdquo that the user can create save or print an ILRR map
bull In the ILRR Map Viewer users can zoom to an area of interest using the
navigation tools Zoom In Zoom Out Pan or Zoom Previous
bull Make the desired layers visible by putting a check to the left of each layer in the
tab and click the tab
ndash Most of the layers are only visible at a scale less than 300000 Rolling over the sign to the left of the layer name will confirm what scale the layer is visible at
bull Many layer symbologies can be customized in the tab by clicking the
Change Symbols tool to the right of the layer
ndash You can change the layer symbology and label symbolize by attribute or restore the default symbology
bull View the Map Legend Settings by clicking the tab and then clicking Settings Users can check all layers that you want to display in the legend
bull Click the Save Session to Client tool Click Save session now and then click Save Navigate to the appropriate folder where you wish to save your session
The saved session can be opened at a later date to return to the same location with the same settings (layers AOIs markups etc)
To open a saved session in the Map Viewer click the Open Session tool Click Browse then navigate to the folder where the
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 13
saved session is stored Select the file and click OK Click Open Session
For more information on Customizing the ILRR Viewer refer to the Map Viewer Quick Reference Guide
56 Printing a Map
Use the Print to PDF tool to create a PDF map that you can either print or save to a file To Print to PDF
1 Zoom to the extent on the map you wish to print using the navigational tools
2 Optionally add any markup to the map that may be relevant to your image
3 Click the Print PDF tool In the Information Panel a list of options will be displayed
4 Select the Template from the drop-down menu
5 Select the Scale from the second drop-down menu
6 Enter a Title for the map in the textbox
7 Optionally add any notes that you wish to be included on the map
8 Click OK It may take a few minutes for the map to load
9 Click the [ open map ] link to open your PDF map
10 Here you can either save the PDF or print the PDF
57 Uploading a Shapefile
Use the Upload Shapefile tool to use shapefiles created in other mapping programs as a layer in the ILRR Map Viewer
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Uploaded Shapefiles must have a BC Albers Projection to be imported into the ILRR Map Viewer The parameters are as
follows
- Central meridian 1260000 West longitude
- First Standard Parallel 500000 North latitude
- Second Standard Parallel 583000 North latitude
- Latitude of projection origin 450000 North latitude
- False northing 00
- False easting 10000000 (one million meters) To upload a shapefile
1 Click the Upload Shapefile tool
2 Under Shapefile Attribute File (dbf) click Browse Navigate to the folder where the shapefile dbf file is stored select the file and click OK
3 Under Shapefile Spatial File (shp) click Browse Navigate to the folder where the shapefile shp file is stored select the file and click OK
4 Enter a name for the layer which will be displayed in the layer list
5 Select the symbol colour from the drop-down menu
6 Choose the position where your shapefile will be displayed in the layer list
7 Click OK to upload the shapefile as a layer
Step 2
Step 1
Step 3
Step 4
Step 5
Step 6
Step 7
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Users are required to navigate and zoom to your uploaded layers location using either the standard navigation tools or using the Zoom to Uploaded
Shapefile tool (described in the next section)The shapefile will be the colour that you selected (default is red)
58 Zoom to Uploaded Shapefile The easiest method of navigating to an uploaded shapefile is to use the Zoom to
Uploaded Shapefile tool This tool allows the user to select a shapefile that has been uploaded and then be zoomed to the spatial extent of the shapefile in the Map Viewer To use the Zoom to Uploaded Shapefile tool
1 Upload a shapefile using the Upload Shapefile tool (see previous section)
2 Click the Zoom to Uploaded Shapefile tool
3 In the Map Viewer sidebar choose the uploaded shapefile name from the Layer Name pick list Click OK
Only uploaded shapefiles will be displayed in the Layer Name pick list Other layers can not be zoomed to using this function If no shapefile has
been uploaded the Layer Name pick list will be empty
4 The map will zoom to the extent of the uploaded shapefile
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6 Summary Report The power of the ILRR is its ability to provide the user with a variety of reports The summary report screen displays a high level summary of interest records that result from the query that was created (through Map Inquiry Query Interest Record Survey Parcel Search or Custom Status) The records displayed here are reflective of the display options selected and the data access level your user ID is allowed
bull Summary Report is restricted to a maximum of 199 interest records for a screen or file return or 1999 for a batch return
bull The ILRR Interest Identifier hyperlink will navigate to the Detail Report for that record
bull The Create Status Report and the Create Overlay Report can be performed on a selected ILRR Interest Identifier
bull Selected ILRR Interest Identifier(s) can be displayed with the Map Viewer if there is spatial information available by checking the select box for the record and clicking the button
bull Selected ILRR Interest Identifier(s) can be displayed as a Conflicting Interest with the user created AOI to determine the amount of overlap between the features by
clicking the tool
bull Large interests are identified with the display of the icon The map viewer scale at the bottom of the Map Viewer must be set to 1300000 to view a large interest The complete interest will not be displayed
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 17
Interests that do not have associated spatial data cannot be viewed in Map Viewer or selected to create a status report
The default screen includes ILRR Interest Identifier Issuing Agency Business Identifier Status Type and Responsible Agency These columns can be sorted the user can also create a status report of a record (query the interests that intersect this particular record) view the spatial extent for the record or look at a Detailed Report for a record
There are certain records where the details may be restricted these are shown with a yellow background limited information and no access to the detailed report or spatial information is provided unless appropriate authorization levels are assigned to the user Some sensitive data does not get included such as reserves and requested including petroleum sites Business BCeID and IDIR users can request a higher level of security to view these reports by completing a Change User Access Form Forms are available from the GeoBC Service Desk at httpgeobcgovbccailrrfilesdocumentationILRR_Change_to_User_Access_Formpdf
61 Detailed Report The Detailed Report shows more information about a particular record including Interest Holder Location Area Dates and related Business Keys It is accessed when an Interest is selected by clicking the hyperlink in the Summary Report
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From the Detailed Report screen users can
bull View the spatial record in Map Viewer if spatial data is available
bull Create a Status Report using the current record as the AOI
bull Create an Overlay Report using the current record as the AOI
bull Access GATOR (GATOR subscription required for non-government users)
62 Map Viewer From the Detailed Report or Summary Report screen choose the Map Viewer link to display your results
bull The map zooms to the extent that allows viewing of your selected feature
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For large interests you may not be able to see the extent of the feature as the size of the feature extends beyond the layer visible
scale and will be used to zoom in and pan to see the interest area coverage
63 Create Status Report From the Detailed Report or Summary Report users can create a status report for a particular interest to determine what effect if any other interests have on your selected interest
bull This function will act as if you selected the feature as an AOI in the Map Inquiry function Once selected you will be prompted to define a spatial relationship and a buffer and then to set the Display Options
64 Create Overlay Report Using a selected interest the ILRR Overlay Report allows the user from the Detailed Report or Summary Report to search through the layers of the spatial data available from LRDW and report information about the feature records that spatially overlap with the selected interest
Selected Feature (shown in yellow)
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bull The user can select as many SOE layers as desired that will be searched to see if they overlap the area of the selected interest
bull The Overlay Report will list the Report Details (Name Date Shape name and buffer size) the intersecting features sorted by layer the Layers Queried Successfully and the Overlay Disclaimer
65 Display Conflicting Interests From the Summary Report users can create a Conflicting Interests Report for a particular interest to determine what effect if any the Area of Interest (AOI) the user has defined overlaps a selected interest
The conflicting interest function will only work with the screen output format This means you are limited to less than 199 registered interests in your status query report
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If there is no box and it says lsquono spatialrsquo you will not be able to utilize the conflicting interest display with that selected interest
Once the Conflicting Interests option is selected the conflicting interests will be displayed in the Map Viewer In the map display you can determine the degree of intersection between the AOI and the selected interest
bull The Map Viewer will show the user defined Area of Interest (AOI) as red where it does not intersect with the selected interest and the selected interest area as yellow
bull Where the user defined Area of Interest (AOI) and the area of the selected interest do intersect is displayed in orange
Example 1 In the example below the AOI and the selected interest partially overlap The Area of Interest is shown in red and the selected interest is shown in yellow Where the AOI and the selected interest overlap is shown as orange
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Example 2 In the example below the AOI and the selected interest do not overlap therefore there is no orange area This is possible when using an AOI buffer and the interest falls within the buffer of the AOI or if the lsquoadjoinrsquo function is selected as the spatial relationship for the status query instead of intersect
66 GATOR Users with access to GATOR can click the GATOR link for information on the selected record GATOR is an acronym for Government AccessTool for On-line Retrieval It is an easy to use tool that allows registered users access to the Internet to interactively
Selected Interest
Area of Interest (AOI)
Selected Interest
Area of Interest (AOI)
Overlap
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view extract and print information from the Crown Land Registry For more information click the link that interests you
If the user sees GATOR Main links that will take the user to the Tantalis GATOR homepage
More information on GATOR can be found on the What is Tantalis GATOR webpage
Information on how to use GATOR can be found on the Tantalis GATOR Quickguide webpage
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7 Query Interest Record The Query Interest Record allows you to locate a specific interest record using non-spatial attribute data like the ILRR Identifier the Agency Record Identifier (or business key) including unique business identifier or business key for an interest
The results of a successful query of an interest record will provide a report (summary and detailed) on your specific record and allow you to view the spatial extent You could then also run a status to determine what other rights and interests intersect with or overlap your record The information can be used to support decisions on the best use of the land identify potential land use conflicts and constraints support the referral process determine whether rights can be issued and identify where restrictions are needed
A unique identifier is assigned to the interest record by the issuing agencys operational database If you choose to search by this parameter you will follow these steps
bull Search by Agency Record Identifier
bull Select the Interest Group radio button
bull Select the Agency Record Identifier radio button and enter the record identifier value
bull Data entered is case sensitive A unique number is assigned to the record when the record is added to the ILRR database If you choose to search by this parameter enter the ILRR Interest Identifier in the appropriate space ldquoILRR Interest Identifierrdquo
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Above are the two options in the Query Interest Record The image on the left uses the Agency Record value search (for the Disposition Transaction SID in the image) The image on the left uses the ILRR Interest Identifier value Both of these values will return the same record
8 Survey Parcel Search The ILRR provide users the opportunity to do a quick search by survey parcel using PID PIN Title Number or legal description
Any part of a legal description can be entered into the search screen depending on the accuracy of the input you will receive an equally accurate output
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 26
The Plan number of a legal description can be entered into the Defining Document section of the Survey Parcel Search window
The output from a survey parcel search will provide the user with immediate determination of privatepublic land (with the information available) the primary PIN and the LTO PID if available The parcel can also be viewed spatially using the map viewer
9 Custom Status Query The Custom Status allows you to build a query using seven different parameters You can complete one or more of the parameters to fine-tune your query and result set
bull Parameters can be set by selecting the desired parameter type from the ILRR sidebar under Custom Status
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 27
bull Parameters that have been selected can be returned to the default parameters by clicking the Reset button for that parameter type
bull All Parameters can be returned to the default parameters by clicking the Reset All button
bull Once one or more of the parameters have been set the user can click the Submit button to create the ILRR Summary Report
The results of a successful query of an interest record will provide statusers decision makers and land planners with information to determine the best use of the land identify potential conflicts make decisions on where rights can be issued or identify where restrictions are needed Refer to Appendix B Query Validation Criteria Table for requirements
If no AOI exists within the set parameters the user will see a warning box stating ldquoNo AOI for Conflict Reportingrdquo You can then click Next to
continue to the Generate Report Display Options screen or click Cancel to go to the My Queries and Notifications screen
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91 Interest Type The Interest Type parameter allows you to select which interests to include in your query You can select any or all of the 262 different interest types which are grouped according to type IE Forest Roads Land Act Inclusions Land Act Crown Grants Park Designations etc
bull For this setting all Interest Types are selected by default
bull At least ONE Interest Type must be selected
bull The Interest Group Categories reflect the naming of the layers in the ILRR Map Viewer
bull Users can selectunselect interest types by checking and unchecking the desired Interest type By checkingunchecking an Interest group users can turn the whole group on or off
bull Users can click the Clear All button to unselect all interests or click Select All to select all interests
bull Refer to Appendix B Query Validation Criteria Table for requirements
92 Interest Agency The Interest Agency Parameter allows you to select which agencies to include in your query
Interest Type
Interest Group
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 29
bull The default for this parameter is All Interest Agencies are selected
bull At least ONE Interest Agency must be selected
bull If you have selected an Interest Holder Interest Agencies are filtered
bull Users can click the Clear All button to unselect all agencies or click Select All to select all agencies
bull Refer to Appendix B Query Validation Criteria Table for requirements
93 Location The Location parameter allows you to specify the area or location of the interest There are several different location types
bull Province of BC ndash uses the BC boundary as an AOI
ndash The Province of BC is the default for this parameter unless an Interest Holder is known
bull ILRR Interest Identifier ndash uses unique ILRR specific
ndash Omit dashes spaces and other delimiting characters
bull Parcel Identifier (PID) ndash uses Private Parcel Identifier
ndash Omit dashes spaces and other delimiting characters
bull Parcel ID Number (PIN) ndash uses Crown parcel identifier
ndash Omit dashes spaces and other delimiting characters
bull Title Number ndash uses private parcel Title number
ndash Omit dashes spaces and other delimiting characters
bull Grid ndash uses various map grids
ndash If you select this option you will be directed to the Custom Status Grid screen From here you can select
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 30
Petroleum Natural Gas (ie Mapsheet 094I Map Group 13 Map Block I)
Peace River Block (ie Township 84 Range 18 Section 16)
NTS (ie 094J)
BCGS (ie 94J029)
bull Legal Description ndash uses unique land description
ndash If you select this option you will be directed to the Location Type ndash Legal Description Search screen
bull Map Viewer ndash choose your Area of Interest (AOI) from the Map Viewer The Map Viewer in the Custom Status ndash Location function works in a similar manner as the Map Inquiry function For more information on the map viewer refer to the Map Inquiry section
bull Refer to Appendix B Query Validation Criteria Table for requirements
bull Validation on the ILRR Interest Identifier PID or PIN will be performed to ensure the value entered is valid and there is associated spatial data
931 Grid Search
Defining a Petroleum Natural Gas Grid (Example 82-F-10-H-71-D)
bull In the Map Sheet field enter a map sheet number (ie 082F) This field is case sensitive
bull In the Map Group field enter a Map Group number (ie 10)
bull In the Map Block field enter a Map Block (ie H) This field is case sensitive
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bull In the Map Unit field enter a Map Unit (ie 071) This field is case sensitive The Map Unit number is always a 3 digit number For 2 digit numbers precede them with a zero
Defining a Peace River Block Grid (Example NE 14 OF SECTION 16 TOWNSHIP 84 RANGE 18)
bull In the Township field enter the Township (mandatory field)
bull In the Range field enter the Range (mandatory field)
ndash In some instances the Township and Range numbers may be combined and displayed as a 4 digit number (ie 8418)
bull In the Section field enter a Section (mandatory field)
bull Quarter section can be entered to narrow search parameters (NE NW SE SW)
932 Legal Description Search
bull Primary search Must complete at least one of the components indicated in the Primary column of the Legal Description Search Validation Rules (appendix C) (any subdivision components entered will be ignored for the search)
bull Crown Subdivision Land Title Subdivision or Right of Way search must complete at least two of the components indicated in the corresponding Parcel Type column of the Legal Description Search Validation Rules
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bull Unknown search must complete at least one of the components indicated in the Legal Description Search Validation Rules (Unknown) (appendix D)
bull Limitation of 199 records on a search
The result values that are returned when the Parcel Type of Unknown is used for the search include
bull The number of results that were returned with a hyperlink that will navigate to the parcel type search results screen
bull A number with No hyperlink and the message Exceeds allowable number of records for a search
bull A lsquo0rsquo with No hyperlink and the message No Parcels were found matching your search criteria
bull NA when entered search components do not map to a parcel type
Primary Parcel Search
bull For Crown Subdiv PIN RoW PIN and LTO PID you may see a single result or a bracketed result Selecting the hyperlink will navigate to the corresponding search results screen
bull Selected Primary PIN(s) can be displayed with the Map Viewer if there is a spatial shape for the record
bull The OK button with a selected Primary PIN will navigate to the Location Type screen populating the PIN location type
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 33
Crown Subdivision Search
bull For Crown Primary PIN you may see a single result or a bracketed result Selecting the hyperlink will navigate to the corresponding search results screen
bull The Crown Land Interest hyperlink will navigate to the Crown Land Interest Report screen
bull Selected Crown Subdiv PIN(s) can be displayed with the Map Viewer
bull The OK button with a selected Crown Subdiv PIN will navigate to the Location Type screen populating the PIN location type
Crown Land Interest
bull Subdivision Parcel PIN hyperlink will navigate back to the Crown Subdivision Search Results screen
bull ILRR Interest Identifier hyperlink will display a Detail Report for the interest
bull A selected ILRR Interest Identifier can be displayed with the Map Viewer
bull The OK button with a selected ILRR Interest Identifier will navigate to the Location Type screen populating the ILRR Interest Identifier location type
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Land Title Subdivision
bull The LTO PID hyperlink will navigate to the Land Title Subdivision Search Results Details window
bull For Primary PIN you may see a single result or a bracketed result Selecting the hyperlink will navigate to the corresponding search results screen
bull Selected LTO PID(s) can be displayed with the Map Viewer
bull The OK button with a selected LTO PID will navigate to the Location Type screen populating the PID location type
bull When the Non-ICF layer icon is displayed in the select column this indicates that the data was not provided through Integrated Cadastral Fabric (ICF)
bull When viewing multiple records in the Map Viewer at the same time the records must come from the same data source (ie all ICF or all Non-ICF)
Right of Way Search
bull For Primary PIN you may see a single result or a bracketed result Selecting the hyperlink will navigate to the corresponding search results screen
bull Selected RoW PIN(s) can be displayed with the Map Viewer bull The OK button with a selected RoW PIN will navigate to the Location Type
screen populating the PIN location type
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94 Term or Other Dates The Term or Other Dates parameter allows you to further refine which interests will be returned in your query There are four date types to choose from
bull Requested Date ndash Date of request
bull Term Start Date ndash Date interest starts
bull Term End Date ndash Date interest ends
bull Interest Date ndash Date interest was filed with agency
Users can choose any combination of these dates to refine their search
If the request date interest date term start date or the term end date does not contain a date within ILRR for an interest the interest may not
appear on the results list depending on how you have defined the Term Other Dates parameter (ie the termother dates parameter is designed to return interest based on the interest date interests that do not have an interest date will not be returned)
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95 Interest Holder Since contact information may be protected under the privacy provisions of the Freedom of Information and Protection of Privacy Act your ability to use this functionality or to view the information may be limited by your level of access security parameters You can search by organization name or individualpartner name The ILRR search engine will add a wildcard at the end of the text you enter You can enter the entire name eg Smith or the first part of the name eg Smi You can also use the wildcard () anywhere in your search text eg mi will return Smith Inc 100 Mile House etc
The interest holder and contact information are taken directly from the responsible agencies computer system and therefore differences in how
the various agencies captures and maintains the information (eg BC Ferries BC Ferries BC Ferries Inc) could affect your search results
951 Search Results
bull New Search returns you to the Interest Holder screen
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bull If you have selected Interest Agency Interest Holders are filtered
bull Selecting the Interest Holder Name hyperlink will display the Interest Holder Detail information
bull Interest Holder contact information will not be displayed for BCeID users
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96 Interest Status The Interest Status parameter allows you to select which statuses to include in the query There are four status types included in the ILRR
bull Request ndash application or request has been accepted by an agency - decision pending
bull Active ndash rightinterest has been granted and is in good standing
bull Inactive ndash the right is no longer active and can not return to active status
bull Suspended ndash action taken by interest granting agency that suspends revokes or restricts action or rights of interest holder It may also mean that the term has expired The interest holder however has a period of time in which to reinstate the right
bull Users can click the Clear All button to unselect all statuses or click Select All to select all statuses
97 Interest Size The Interest Size parameter allows you to search for interest records of a particular size
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98 Custom Query Validation Rules (See Appendix B) For queries using a location type of PID PIN or Map Viewer
bull The AOI must be 5000000 hectares or less in size
ndash Additionally if the AOI is greater than 1000000 hectares in size an Interest Holder is must be defined
ndash One other parameter must be selected
Interest Type (select 5 or less)
Interest Agency (select 5 or less)
Date Range (10 years or less)
Interest Size
bull If the Area of Interest is between 100000 hectares and 1000000 hectares 1 of the following parameters is required
ndash Interest Type (select 5 or less)
ndash Interest Agency (select 5 or less)
ndash Date Range (10 years or less)
ndash Interest Size
bull If the Area of Interest is 100000 hectares or less in size no additional parameters are required
For queries using the location type of ILRR Approved Area or BC Province
bull Interest Holder is required OR
bull 2 of the following parameters are required
ndash Interest Type (select 5 or less)
ndash Interest Agency (select 5 or less)
ndash TermOther Dates (if range selected it must be less than 10 years)
ndash Interest Size
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99 Saving a Query It is important to note that before saving a query you should make sure that your parameters are valid and the query does not generate errors The best way to do this is to run the query When you are satisfied that the query works and generates the results you want to save close or minimize your results window and click on the ldquoSave Queryrdquo button in the Custom Status Parameter Summary window At this time you can also save the query to other users by inputting their user ID
bull Saving a query saves the query parameters of a Custom Status Query or an Interest Query NOT the results
bull Entering the query parameters as part of the description is advised
bull The query description will be displayed on the Summary and Detail Reports when printing a screen or output format is file (excluding CSV)
bull The query can be shared with others
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10 My Queries and Notifications The My Queries and Notifications area of the ILRR provides the user the opportunity to modify copy or delete a previously saved query and to create modify and cancel a notification It is important to note that when saving a query you are saving query parameters not results This means that when the interest data changes in the ILRR the results of your saved query may change as well To save query results have them reported as a document file or sent as a batch report by email and then save the document after following the link in the email notice To be alerted when something has changed within your AOI create a notification for the saved query Notifications are based on saved queries ndash if any updates or inserts occur within the AOI defined by the query the associated notifications are automatically sent
101 Viewing Query Details bull Select the query Name hyperlink
bull Displays the query details
bull Displays notification details when available
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102 Copying a Query bull The Copy Query function allows you to copy the parameters of a saved query
bull You can copy any query in the query list
bull You cannot change the parameters when performing a copy of a query
103 Modifying a Query bull The modify query function is only for queries that you have created If you want
to modify a query that was created by another user you must copy it first then modify it
bull Performing the modify function will navigate to either
ndash Query Interest Record Search Parameters screen
ndash Custom Status Parameter Summary screen
bull There are two areas of the query that can be modified
ndash Query parameters
ndash Query characteristics (query name query description query users)
bull If you have do not save the modifications the output using the Batch function will be derived from your original query parameters not the modified query
104 Deleting a Query bull The delete query function will delete or remove a query from the query list
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 44
bull When the current user is the creator of the query the query will be permanently deleted from
ndash your query list
ndash the query list of other users that had access to this query
bull When the current user is the creator of the query the query will be removed from the query list Other users of this query will still have access to the query
105 Creating a Notification If you want to be alerted when something has changed within a saved query result set you can create a notification for the query that generates the results
Before a notification can be created 3 conditions must be met
1 The query must have been run
2 The query cannot have an existing notification
3 The query cannot exceed maximum run time If these conditions are met a notification can be created for a query Once created the user will receive a notification of a change when
1 A new request or interest record is added
2 There is a change in state of an existing request or interest record
3 There is a change in geometry A Maximum threshold has been set so that you will only receive a notification if the change to the geometry area is greater than 5 or more than 1 hectare or if a point moves more than one meter By choosing the ldquoCreate Notificationrdquo link the user can input any number of email addresses that he wishes to be notified when a change has occurred These can be on the daily weekly monthly or yearly basis
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 45
106 Cancelling a Notification bull The Cancel Notification functions allows you to cancel a notification for a saved
query
bull To Cancel Notifications from queries that belong to another user the query owner must be contacted
bull Only the creator of the query can cancel the notification
107 Receiving a Notification bull The user will receive a notification of change when one or more of the following
conditions are met
ndash New request or interest record is added
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 46
ndash Change in state of an existing request or interest record occurs (status is changed)
ndash Change in geometry for an interest
bull Polygons The total area has changed more than 5 or more than 1 hectare
bull Lines The total area of the buffer shape polygon has changed more than 5 or more than 1 hectare
bull Points The point has moved a distance greater than 1 metre in any direction
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11 Public Report The public report provides clients access to a single comprehensive report that utilizes the same cut of data used internally in a format that conforms to the Freedom of Information and Protection of Privacy standards The reports allow a public user to generate a conflict andor constraint report based on an ILRR interest location area of interest or Geomark URL Select your report option Define search location Review Report
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12 Business Report The Business Reports in the ILRR are business specific reports that have been created for specific work flows Currently there is only one Business Report Mineral Titles - Land Owner Notification
121 Mineral Titles ndash Land Owner Notification Part of the requirement of the mineral tenure holders is notification Bill 12 of the Miscellaneous Statutes Amendment Act 2007 now requires a person to serve notice on the private landowner(s) or Crown land lease holder(s) before commencing a mining activity Within the ILRR Business Reports is the Mineral Titles ndash Land Owner Notification report This report allows the tenure holder to input their tenure number or to select an area of interest and then view the Land Owner Notification report as a PDF
bull The user can select to create a Land Owner Notification report by either entering a Mineral Tenure Number (ie 383281) or by selecting an Area of Interest (AOI) and define an AOI in the Map Viewer using the Area of Interest tools
bull The Land Owner Notification results will be displayed in a PDF report There are four sections to the report the General Information section the Crown land lease section the private land within the AOI section and the private land possibly within the AOI section These are explained in more detail below
ndash The General Information section has the name of the report the date it was
run and the search information The search information indicates whether a user-selected AOI or a Mineral Tenure Number was used to define the geographic extent for the report
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 49
ndash The Crown Land Lease section lists all of the Crown land leases which intersecttouchcome in contact withoverlap the AOI along with the ownerrsquos name and address If a lease has multiple owners each owner and their address would be listed The first owner would be labelled Record 1 the second owner would be Record 2 etc If no leases were found the report would say ldquoNone foundrdquo
ndash The Private Lands Within Area of Interest section lists the private land parcels which are completely or partially within or overlap the AOI The Land Title Parcel Identifier (PID) and legal description are listed for each parcel Ownership information for private land is not part of the ILRR so contact information will need to be acquired using BC Online httpswwwbconlinegovbcca
ndash The Private Land Possibly Within the Area of Interest section lists the private land parcels which are possibly within or overlap the AOI The Land Title Parcel Identifier (PID) and legal description are listed for each parcel Ownership information for private land is not part of the ILRR so contact information will need to be acquired using BC Online
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1211 Determining Ownership of a Parcel
There are a few options for determining the ownership information of a private parcel If you have a BC Online account you can look up this information in the BC Assessment Authority or Land Title and Survey Authority systems
bull Some useful links for BC Online
ndash BC Online Homepage httpswwwbconlinegovbcca
ndash BC Online Products httpswwwbconlinegovbccaproductshtml (probably use the Land amp Real Property)
ndash Account Management httpswwwbconlinegovbccamybconlinehtml
bull If there are only a few overlaps in your Land Owner Notification Report you might want to consider giving the report information to a titles search company and have them provide you with the ownership information you require
bull For more information on the procedures for determining the ownership of private land and Crown land leases the following document can be used
ndash httpwwwemprgovbccaTitlesMineralTitlesPubDocumentsLONFM_LON_procedurespdf
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13 Appendix A ndash Map Inquiry and Map Viewer Symbology
Navigation and administration tools
Full extent - map extends to the full view of British Columbia
Zoom In - Zoom in on the map Click and drag a box to zoom in around a specific area
Zoom Out - click on the map to zoom the map out
Pan - click and drag on the map in the direction you want to move
Zoom Previous - zooms the map to the last extent
Zoom to Uploaded Shapefile ndash zooms the map to an uploaded shapefile
Overview Map - shows where the current map window extent is located in BC
Print to PDF - creates a PDF of the current map view
Save Session - saves a session to server or client (your PC or network)
Open Session - opens a saved session
Markup tools
Point Markup - add a point on the map Line Markup - click 2 or more points on the map to draw a line on the map Rectangle Markup - click and drag to draw a rectangle on the map Polygon Markup - click 3 or more points on the map to draw a polygon Line segments can not cross each other Text Markup - add your own text or a coordinate label Label Markup - select a layer and field to label features on the map Grid Markup - define how many horizontal and vertical lines to mark on the map window Erase Markup - erase individually by clicking on it or erase a group by dragging a box around the area Clear Selection ndashprovides the option to select and clear markup graphics andor AOI graphics
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Upload a Shapefile - add your own shape file to the map Must be BC in Albers projection (BCeID and government users can then use the shape to create an area of interest AOI) Report notified interests
Viewing and analytical tools
Identify Visible - identify attributes of all layers turned on at one point
Identify - click on feature on the map on the active layer to view attribute Identify by Radius - view all attributes on a layer within a specific distance around a point Select - select features on the map Buffer - select features within a specific distance around a selection set Measure Distance - calculates distance of user defined line segment Measure Area - calculates the area of a user defined polygon XY Location - gets you the location coordinates
Select and accept an area of interest(AOI) and add to your map
Draw AOI - Click on 3 or more points to draw an AOI polygon for statusing Pick an existing polygon for an AOI - You can also select the polygon created when you imported your shape file using the Upload a Shapefile tool Erase area of interest ndash Erases your current AOI
Users can accept the AOI and create an instant attribute status report of Crown land rights and interests in their AOI
Click on
14 Appendix B Query Validation Criteria Table
USER SELECTS VALIDATION RULES
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 53
Location Type Area of Interest in Hectares
User Must Select Parameter
Parameter Limits
PIN PID or Map Viewer Between 1 amp 5 million
Interest Holder At least one
PIN PID or Map Viewer Between 100000 amp 1 million
Interest Holder
At least one
OR
Between 100000 amp 1 million
At least TWO of the following parameters
Interest Type 5 Types or less
Interest Agency 5 Agencies or less
TermOther Dates A span of 10 years or less
Interest Size No limits
PIN PID or Map Viewer Less than 100000
No rules No limits
ILRR Approved Area or BC Province
NA Interest Holder
OR
NA At least TWO of the following parameters
Interest Type 5 Types or less
Interest Agency 5 Agencies or less
TermOther Dates A span of 10 years or less
Interest Size No limits
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 54
15 Appendix C Legal Description Validation Rules
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16 Appendix D Query Validation Criteria Table (unknown)
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5 Map Inquiry The Map Inquiry function utilizes the Map Viewer to determine existing rights and interests for a specific location It will also show you visually if there are any pending interests or restrictions
bull The Map Viewer is an interactive mapping tool that allows
ndash The viewing and selection of an area of interest (for Business BCeID and Government IDIR users)
ndash The display of resource information of interest on a base map of the selected area
ndash The querying of the resource information using the Identify tool
ndash The printing and storing of the map and e-mailing of it to others
bull The area of interest cannot exceed 100000 hectares (1000 sq km) unless the user is using the Custom Status option to further refine the results
The Compass Help System is available by clicking the tool within your ILRR Map Viewer The Compass Help System will display
Descriptions and Help with Tabs and Tools currently displayed in your ILRR Map Viewer
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51 Map Inquiry Size Restrictions If you are trying to run a report on an area of interest greater than 100000 hectares (greater than 1000 sq km) you will receive an error message You will need to reduce your Area of Interest (AOI) size in Map Viewer or run the report using the Custom Status Query from the ILRR Main Menu and set your query parameters there Be sure to review the Query Validation Criteria and the Parameter Validation Criteria found in Appendix B- Query Validation Criteria Today in order to successfully run your query
52 Creating an Area of Interest (AOI) An AOI is used to define an area that will be used as a spatial reference for the query
Only Business BCeID and Government IDIR users may use the T tool to define an AOI for a query
There are two methods for creating an AOI in the ILRR Map Viewer
1 Draw an AOI
2 Pick an Existing Polygon for AOI (includes uploaded shapefiles)
521 Drawing an AOI
To Draw an AOI use the following method
1 Click the Draw AOI tool
2 Click to add each vertex for the AOI polygon
3 When complete click OK in the Add AOI Polygon window
4 Click the button to submit the drawn boundary
If you click the button before clicking OK in the AOI Polygon window you will be dropped from your current Map
Viewer session without the AOI location parameter having been set You will have to start over to establish your AOI location
522 Pick an Existing Polygon for AOI
To Pick an Existing Polygon for AOI use the following method
1 Click the Pick an Existing Polygon for AOI tool
2 Click on the polygon you wish to use from the map window
3 In the AOI Select Polygon from layer window select the layer you wish to use from the pick list and click OK
4 Click the button to submit the drawn boundary
If you want to select features from a layer not visible on the map the user will need to first make the layer visible in the Layers tab
If the user wants to delete a drawn or selected AOI the user can
click the Erase AOI tool and click on the feature to be deleted
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(or click and drag a box around several AOI features)
53 Defining Spatial Relationships Defining a spatial relationship and a buffer helps to identify other interest records that may intersect adjoin or be contained by your selected AOI
bull Intersect is when two or more interest records geometry overlap each other
bull Adjoin is when the geometry of the interest record does not intersect with but is immediately next to the geometry parameter
bull Contains is when interests are completely contained within the boundaries of the defined interest record geometry of your specified location
bull The Buffer defines how wide (in meters) an additional area will be that surrounds the area that you define and is included in your query area
bull The default Buffer value is 0 and can not to exceed 10000
54 Defining the Display Options Defining the Display Options screen is used to define your report output criteria
bull The user can set the order that the results are sorted by selecting any of the options
bull Set what file identifiers are displayed for the results
bull A Report Description can be entered to display on all Screen (only when printing the report) File and Batch reports (excluding CSV file format)
bull Set the Output Format to Screen File or Batch
ndash Screen Reports
Output is your computer monitor
Summary or Detail reports available
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Reports are restricted to a maximum of 199 records
ndash File Reports
Output is as a document (available in CSV PDF or RTF formats)
Summary Reports (see Summary Reports) or Detail Report (see Detail Reports) are available
Reports results are restricted to a maximum of 199 records
ndash Batch Reports
Output can be displayed as a document accessed by an emailed link (available in CSV PDF or RTF formats)
Summary Report or Detail Reports are available
Reports are restricted to a maximum of 1999 records
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55 Customizing the ILRR Map Viewer The ILRR map viewer can be customized to create a specific ldquoviewrdquo that the user can create save or print an ILRR map
bull In the ILRR Map Viewer users can zoom to an area of interest using the
navigation tools Zoom In Zoom Out Pan or Zoom Previous
bull Make the desired layers visible by putting a check to the left of each layer in the
tab and click the tab
ndash Most of the layers are only visible at a scale less than 300000 Rolling over the sign to the left of the layer name will confirm what scale the layer is visible at
bull Many layer symbologies can be customized in the tab by clicking the
Change Symbols tool to the right of the layer
ndash You can change the layer symbology and label symbolize by attribute or restore the default symbology
bull View the Map Legend Settings by clicking the tab and then clicking Settings Users can check all layers that you want to display in the legend
bull Click the Save Session to Client tool Click Save session now and then click Save Navigate to the appropriate folder where you wish to save your session
The saved session can be opened at a later date to return to the same location with the same settings (layers AOIs markups etc)
To open a saved session in the Map Viewer click the Open Session tool Click Browse then navigate to the folder where the
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 13
saved session is stored Select the file and click OK Click Open Session
For more information on Customizing the ILRR Viewer refer to the Map Viewer Quick Reference Guide
56 Printing a Map
Use the Print to PDF tool to create a PDF map that you can either print or save to a file To Print to PDF
1 Zoom to the extent on the map you wish to print using the navigational tools
2 Optionally add any markup to the map that may be relevant to your image
3 Click the Print PDF tool In the Information Panel a list of options will be displayed
4 Select the Template from the drop-down menu
5 Select the Scale from the second drop-down menu
6 Enter a Title for the map in the textbox
7 Optionally add any notes that you wish to be included on the map
8 Click OK It may take a few minutes for the map to load
9 Click the [ open map ] link to open your PDF map
10 Here you can either save the PDF or print the PDF
57 Uploading a Shapefile
Use the Upload Shapefile tool to use shapefiles created in other mapping programs as a layer in the ILRR Map Viewer
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Uploaded Shapefiles must have a BC Albers Projection to be imported into the ILRR Map Viewer The parameters are as
follows
- Central meridian 1260000 West longitude
- First Standard Parallel 500000 North latitude
- Second Standard Parallel 583000 North latitude
- Latitude of projection origin 450000 North latitude
- False northing 00
- False easting 10000000 (one million meters) To upload a shapefile
1 Click the Upload Shapefile tool
2 Under Shapefile Attribute File (dbf) click Browse Navigate to the folder where the shapefile dbf file is stored select the file and click OK
3 Under Shapefile Spatial File (shp) click Browse Navigate to the folder where the shapefile shp file is stored select the file and click OK
4 Enter a name for the layer which will be displayed in the layer list
5 Select the symbol colour from the drop-down menu
6 Choose the position where your shapefile will be displayed in the layer list
7 Click OK to upload the shapefile as a layer
Step 2
Step 1
Step 3
Step 4
Step 5
Step 6
Step 7
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Users are required to navigate and zoom to your uploaded layers location using either the standard navigation tools or using the Zoom to Uploaded
Shapefile tool (described in the next section)The shapefile will be the colour that you selected (default is red)
58 Zoom to Uploaded Shapefile The easiest method of navigating to an uploaded shapefile is to use the Zoom to
Uploaded Shapefile tool This tool allows the user to select a shapefile that has been uploaded and then be zoomed to the spatial extent of the shapefile in the Map Viewer To use the Zoom to Uploaded Shapefile tool
1 Upload a shapefile using the Upload Shapefile tool (see previous section)
2 Click the Zoom to Uploaded Shapefile tool
3 In the Map Viewer sidebar choose the uploaded shapefile name from the Layer Name pick list Click OK
Only uploaded shapefiles will be displayed in the Layer Name pick list Other layers can not be zoomed to using this function If no shapefile has
been uploaded the Layer Name pick list will be empty
4 The map will zoom to the extent of the uploaded shapefile
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6 Summary Report The power of the ILRR is its ability to provide the user with a variety of reports The summary report screen displays a high level summary of interest records that result from the query that was created (through Map Inquiry Query Interest Record Survey Parcel Search or Custom Status) The records displayed here are reflective of the display options selected and the data access level your user ID is allowed
bull Summary Report is restricted to a maximum of 199 interest records for a screen or file return or 1999 for a batch return
bull The ILRR Interest Identifier hyperlink will navigate to the Detail Report for that record
bull The Create Status Report and the Create Overlay Report can be performed on a selected ILRR Interest Identifier
bull Selected ILRR Interest Identifier(s) can be displayed with the Map Viewer if there is spatial information available by checking the select box for the record and clicking the button
bull Selected ILRR Interest Identifier(s) can be displayed as a Conflicting Interest with the user created AOI to determine the amount of overlap between the features by
clicking the tool
bull Large interests are identified with the display of the icon The map viewer scale at the bottom of the Map Viewer must be set to 1300000 to view a large interest The complete interest will not be displayed
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Interests that do not have associated spatial data cannot be viewed in Map Viewer or selected to create a status report
The default screen includes ILRR Interest Identifier Issuing Agency Business Identifier Status Type and Responsible Agency These columns can be sorted the user can also create a status report of a record (query the interests that intersect this particular record) view the spatial extent for the record or look at a Detailed Report for a record
There are certain records where the details may be restricted these are shown with a yellow background limited information and no access to the detailed report or spatial information is provided unless appropriate authorization levels are assigned to the user Some sensitive data does not get included such as reserves and requested including petroleum sites Business BCeID and IDIR users can request a higher level of security to view these reports by completing a Change User Access Form Forms are available from the GeoBC Service Desk at httpgeobcgovbccailrrfilesdocumentationILRR_Change_to_User_Access_Formpdf
61 Detailed Report The Detailed Report shows more information about a particular record including Interest Holder Location Area Dates and related Business Keys It is accessed when an Interest is selected by clicking the hyperlink in the Summary Report
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From the Detailed Report screen users can
bull View the spatial record in Map Viewer if spatial data is available
bull Create a Status Report using the current record as the AOI
bull Create an Overlay Report using the current record as the AOI
bull Access GATOR (GATOR subscription required for non-government users)
62 Map Viewer From the Detailed Report or Summary Report screen choose the Map Viewer link to display your results
bull The map zooms to the extent that allows viewing of your selected feature
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For large interests you may not be able to see the extent of the feature as the size of the feature extends beyond the layer visible
scale and will be used to zoom in and pan to see the interest area coverage
63 Create Status Report From the Detailed Report or Summary Report users can create a status report for a particular interest to determine what effect if any other interests have on your selected interest
bull This function will act as if you selected the feature as an AOI in the Map Inquiry function Once selected you will be prompted to define a spatial relationship and a buffer and then to set the Display Options
64 Create Overlay Report Using a selected interest the ILRR Overlay Report allows the user from the Detailed Report or Summary Report to search through the layers of the spatial data available from LRDW and report information about the feature records that spatially overlap with the selected interest
Selected Feature (shown in yellow)
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bull The user can select as many SOE layers as desired that will be searched to see if they overlap the area of the selected interest
bull The Overlay Report will list the Report Details (Name Date Shape name and buffer size) the intersecting features sorted by layer the Layers Queried Successfully and the Overlay Disclaimer
65 Display Conflicting Interests From the Summary Report users can create a Conflicting Interests Report for a particular interest to determine what effect if any the Area of Interest (AOI) the user has defined overlaps a selected interest
The conflicting interest function will only work with the screen output format This means you are limited to less than 199 registered interests in your status query report
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If there is no box and it says lsquono spatialrsquo you will not be able to utilize the conflicting interest display with that selected interest
Once the Conflicting Interests option is selected the conflicting interests will be displayed in the Map Viewer In the map display you can determine the degree of intersection between the AOI and the selected interest
bull The Map Viewer will show the user defined Area of Interest (AOI) as red where it does not intersect with the selected interest and the selected interest area as yellow
bull Where the user defined Area of Interest (AOI) and the area of the selected interest do intersect is displayed in orange
Example 1 In the example below the AOI and the selected interest partially overlap The Area of Interest is shown in red and the selected interest is shown in yellow Where the AOI and the selected interest overlap is shown as orange
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Example 2 In the example below the AOI and the selected interest do not overlap therefore there is no orange area This is possible when using an AOI buffer and the interest falls within the buffer of the AOI or if the lsquoadjoinrsquo function is selected as the spatial relationship for the status query instead of intersect
66 GATOR Users with access to GATOR can click the GATOR link for information on the selected record GATOR is an acronym for Government AccessTool for On-line Retrieval It is an easy to use tool that allows registered users access to the Internet to interactively
Selected Interest
Area of Interest (AOI)
Selected Interest
Area of Interest (AOI)
Overlap
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 23
view extract and print information from the Crown Land Registry For more information click the link that interests you
If the user sees GATOR Main links that will take the user to the Tantalis GATOR homepage
More information on GATOR can be found on the What is Tantalis GATOR webpage
Information on how to use GATOR can be found on the Tantalis GATOR Quickguide webpage
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7 Query Interest Record The Query Interest Record allows you to locate a specific interest record using non-spatial attribute data like the ILRR Identifier the Agency Record Identifier (or business key) including unique business identifier or business key for an interest
The results of a successful query of an interest record will provide a report (summary and detailed) on your specific record and allow you to view the spatial extent You could then also run a status to determine what other rights and interests intersect with or overlap your record The information can be used to support decisions on the best use of the land identify potential land use conflicts and constraints support the referral process determine whether rights can be issued and identify where restrictions are needed
A unique identifier is assigned to the interest record by the issuing agencys operational database If you choose to search by this parameter you will follow these steps
bull Search by Agency Record Identifier
bull Select the Interest Group radio button
bull Select the Agency Record Identifier radio button and enter the record identifier value
bull Data entered is case sensitive A unique number is assigned to the record when the record is added to the ILRR database If you choose to search by this parameter enter the ILRR Interest Identifier in the appropriate space ldquoILRR Interest Identifierrdquo
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Above are the two options in the Query Interest Record The image on the left uses the Agency Record value search (for the Disposition Transaction SID in the image) The image on the left uses the ILRR Interest Identifier value Both of these values will return the same record
8 Survey Parcel Search The ILRR provide users the opportunity to do a quick search by survey parcel using PID PIN Title Number or legal description
Any part of a legal description can be entered into the search screen depending on the accuracy of the input you will receive an equally accurate output
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The Plan number of a legal description can be entered into the Defining Document section of the Survey Parcel Search window
The output from a survey parcel search will provide the user with immediate determination of privatepublic land (with the information available) the primary PIN and the LTO PID if available The parcel can also be viewed spatially using the map viewer
9 Custom Status Query The Custom Status allows you to build a query using seven different parameters You can complete one or more of the parameters to fine-tune your query and result set
bull Parameters can be set by selecting the desired parameter type from the ILRR sidebar under Custom Status
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bull Parameters that have been selected can be returned to the default parameters by clicking the Reset button for that parameter type
bull All Parameters can be returned to the default parameters by clicking the Reset All button
bull Once one or more of the parameters have been set the user can click the Submit button to create the ILRR Summary Report
The results of a successful query of an interest record will provide statusers decision makers and land planners with information to determine the best use of the land identify potential conflicts make decisions on where rights can be issued or identify where restrictions are needed Refer to Appendix B Query Validation Criteria Table for requirements
If no AOI exists within the set parameters the user will see a warning box stating ldquoNo AOI for Conflict Reportingrdquo You can then click Next to
continue to the Generate Report Display Options screen or click Cancel to go to the My Queries and Notifications screen
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91 Interest Type The Interest Type parameter allows you to select which interests to include in your query You can select any or all of the 262 different interest types which are grouped according to type IE Forest Roads Land Act Inclusions Land Act Crown Grants Park Designations etc
bull For this setting all Interest Types are selected by default
bull At least ONE Interest Type must be selected
bull The Interest Group Categories reflect the naming of the layers in the ILRR Map Viewer
bull Users can selectunselect interest types by checking and unchecking the desired Interest type By checkingunchecking an Interest group users can turn the whole group on or off
bull Users can click the Clear All button to unselect all interests or click Select All to select all interests
bull Refer to Appendix B Query Validation Criteria Table for requirements
92 Interest Agency The Interest Agency Parameter allows you to select which agencies to include in your query
Interest Type
Interest Group
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 29
bull The default for this parameter is All Interest Agencies are selected
bull At least ONE Interest Agency must be selected
bull If you have selected an Interest Holder Interest Agencies are filtered
bull Users can click the Clear All button to unselect all agencies or click Select All to select all agencies
bull Refer to Appendix B Query Validation Criteria Table for requirements
93 Location The Location parameter allows you to specify the area or location of the interest There are several different location types
bull Province of BC ndash uses the BC boundary as an AOI
ndash The Province of BC is the default for this parameter unless an Interest Holder is known
bull ILRR Interest Identifier ndash uses unique ILRR specific
ndash Omit dashes spaces and other delimiting characters
bull Parcel Identifier (PID) ndash uses Private Parcel Identifier
ndash Omit dashes spaces and other delimiting characters
bull Parcel ID Number (PIN) ndash uses Crown parcel identifier
ndash Omit dashes spaces and other delimiting characters
bull Title Number ndash uses private parcel Title number
ndash Omit dashes spaces and other delimiting characters
bull Grid ndash uses various map grids
ndash If you select this option you will be directed to the Custom Status Grid screen From here you can select
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 30
Petroleum Natural Gas (ie Mapsheet 094I Map Group 13 Map Block I)
Peace River Block (ie Township 84 Range 18 Section 16)
NTS (ie 094J)
BCGS (ie 94J029)
bull Legal Description ndash uses unique land description
ndash If you select this option you will be directed to the Location Type ndash Legal Description Search screen
bull Map Viewer ndash choose your Area of Interest (AOI) from the Map Viewer The Map Viewer in the Custom Status ndash Location function works in a similar manner as the Map Inquiry function For more information on the map viewer refer to the Map Inquiry section
bull Refer to Appendix B Query Validation Criteria Table for requirements
bull Validation on the ILRR Interest Identifier PID or PIN will be performed to ensure the value entered is valid and there is associated spatial data
931 Grid Search
Defining a Petroleum Natural Gas Grid (Example 82-F-10-H-71-D)
bull In the Map Sheet field enter a map sheet number (ie 082F) This field is case sensitive
bull In the Map Group field enter a Map Group number (ie 10)
bull In the Map Block field enter a Map Block (ie H) This field is case sensitive
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 31
bull In the Map Unit field enter a Map Unit (ie 071) This field is case sensitive The Map Unit number is always a 3 digit number For 2 digit numbers precede them with a zero
Defining a Peace River Block Grid (Example NE 14 OF SECTION 16 TOWNSHIP 84 RANGE 18)
bull In the Township field enter the Township (mandatory field)
bull In the Range field enter the Range (mandatory field)
ndash In some instances the Township and Range numbers may be combined and displayed as a 4 digit number (ie 8418)
bull In the Section field enter a Section (mandatory field)
bull Quarter section can be entered to narrow search parameters (NE NW SE SW)
932 Legal Description Search
bull Primary search Must complete at least one of the components indicated in the Primary column of the Legal Description Search Validation Rules (appendix C) (any subdivision components entered will be ignored for the search)
bull Crown Subdivision Land Title Subdivision or Right of Way search must complete at least two of the components indicated in the corresponding Parcel Type column of the Legal Description Search Validation Rules
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 32
bull Unknown search must complete at least one of the components indicated in the Legal Description Search Validation Rules (Unknown) (appendix D)
bull Limitation of 199 records on a search
The result values that are returned when the Parcel Type of Unknown is used for the search include
bull The number of results that were returned with a hyperlink that will navigate to the parcel type search results screen
bull A number with No hyperlink and the message Exceeds allowable number of records for a search
bull A lsquo0rsquo with No hyperlink and the message No Parcels were found matching your search criteria
bull NA when entered search components do not map to a parcel type
Primary Parcel Search
bull For Crown Subdiv PIN RoW PIN and LTO PID you may see a single result or a bracketed result Selecting the hyperlink will navigate to the corresponding search results screen
bull Selected Primary PIN(s) can be displayed with the Map Viewer if there is a spatial shape for the record
bull The OK button with a selected Primary PIN will navigate to the Location Type screen populating the PIN location type
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 33
Crown Subdivision Search
bull For Crown Primary PIN you may see a single result or a bracketed result Selecting the hyperlink will navigate to the corresponding search results screen
bull The Crown Land Interest hyperlink will navigate to the Crown Land Interest Report screen
bull Selected Crown Subdiv PIN(s) can be displayed with the Map Viewer
bull The OK button with a selected Crown Subdiv PIN will navigate to the Location Type screen populating the PIN location type
Crown Land Interest
bull Subdivision Parcel PIN hyperlink will navigate back to the Crown Subdivision Search Results screen
bull ILRR Interest Identifier hyperlink will display a Detail Report for the interest
bull A selected ILRR Interest Identifier can be displayed with the Map Viewer
bull The OK button with a selected ILRR Interest Identifier will navigate to the Location Type screen populating the ILRR Interest Identifier location type
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 34
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 35
Land Title Subdivision
bull The LTO PID hyperlink will navigate to the Land Title Subdivision Search Results Details window
bull For Primary PIN you may see a single result or a bracketed result Selecting the hyperlink will navigate to the corresponding search results screen
bull Selected LTO PID(s) can be displayed with the Map Viewer
bull The OK button with a selected LTO PID will navigate to the Location Type screen populating the PID location type
bull When the Non-ICF layer icon is displayed in the select column this indicates that the data was not provided through Integrated Cadastral Fabric (ICF)
bull When viewing multiple records in the Map Viewer at the same time the records must come from the same data source (ie all ICF or all Non-ICF)
Right of Way Search
bull For Primary PIN you may see a single result or a bracketed result Selecting the hyperlink will navigate to the corresponding search results screen
bull Selected RoW PIN(s) can be displayed with the Map Viewer bull The OK button with a selected RoW PIN will navigate to the Location Type
screen populating the PIN location type
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94 Term or Other Dates The Term or Other Dates parameter allows you to further refine which interests will be returned in your query There are four date types to choose from
bull Requested Date ndash Date of request
bull Term Start Date ndash Date interest starts
bull Term End Date ndash Date interest ends
bull Interest Date ndash Date interest was filed with agency
Users can choose any combination of these dates to refine their search
If the request date interest date term start date or the term end date does not contain a date within ILRR for an interest the interest may not
appear on the results list depending on how you have defined the Term Other Dates parameter (ie the termother dates parameter is designed to return interest based on the interest date interests that do not have an interest date will not be returned)
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95 Interest Holder Since contact information may be protected under the privacy provisions of the Freedom of Information and Protection of Privacy Act your ability to use this functionality or to view the information may be limited by your level of access security parameters You can search by organization name or individualpartner name The ILRR search engine will add a wildcard at the end of the text you enter You can enter the entire name eg Smith or the first part of the name eg Smi You can also use the wildcard () anywhere in your search text eg mi will return Smith Inc 100 Mile House etc
The interest holder and contact information are taken directly from the responsible agencies computer system and therefore differences in how
the various agencies captures and maintains the information (eg BC Ferries BC Ferries BC Ferries Inc) could affect your search results
951 Search Results
bull New Search returns you to the Interest Holder screen
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bull If you have selected Interest Agency Interest Holders are filtered
bull Selecting the Interest Holder Name hyperlink will display the Interest Holder Detail information
bull Interest Holder contact information will not be displayed for BCeID users
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96 Interest Status The Interest Status parameter allows you to select which statuses to include in the query There are four status types included in the ILRR
bull Request ndash application or request has been accepted by an agency - decision pending
bull Active ndash rightinterest has been granted and is in good standing
bull Inactive ndash the right is no longer active and can not return to active status
bull Suspended ndash action taken by interest granting agency that suspends revokes or restricts action or rights of interest holder It may also mean that the term has expired The interest holder however has a period of time in which to reinstate the right
bull Users can click the Clear All button to unselect all statuses or click Select All to select all statuses
97 Interest Size The Interest Size parameter allows you to search for interest records of a particular size
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98 Custom Query Validation Rules (See Appendix B) For queries using a location type of PID PIN or Map Viewer
bull The AOI must be 5000000 hectares or less in size
ndash Additionally if the AOI is greater than 1000000 hectares in size an Interest Holder is must be defined
ndash One other parameter must be selected
Interest Type (select 5 or less)
Interest Agency (select 5 or less)
Date Range (10 years or less)
Interest Size
bull If the Area of Interest is between 100000 hectares and 1000000 hectares 1 of the following parameters is required
ndash Interest Type (select 5 or less)
ndash Interest Agency (select 5 or less)
ndash Date Range (10 years or less)
ndash Interest Size
bull If the Area of Interest is 100000 hectares or less in size no additional parameters are required
For queries using the location type of ILRR Approved Area or BC Province
bull Interest Holder is required OR
bull 2 of the following parameters are required
ndash Interest Type (select 5 or less)
ndash Interest Agency (select 5 or less)
ndash TermOther Dates (if range selected it must be less than 10 years)
ndash Interest Size
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99 Saving a Query It is important to note that before saving a query you should make sure that your parameters are valid and the query does not generate errors The best way to do this is to run the query When you are satisfied that the query works and generates the results you want to save close or minimize your results window and click on the ldquoSave Queryrdquo button in the Custom Status Parameter Summary window At this time you can also save the query to other users by inputting their user ID
bull Saving a query saves the query parameters of a Custom Status Query or an Interest Query NOT the results
bull Entering the query parameters as part of the description is advised
bull The query description will be displayed on the Summary and Detail Reports when printing a screen or output format is file (excluding CSV)
bull The query can be shared with others
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10 My Queries and Notifications The My Queries and Notifications area of the ILRR provides the user the opportunity to modify copy or delete a previously saved query and to create modify and cancel a notification It is important to note that when saving a query you are saving query parameters not results This means that when the interest data changes in the ILRR the results of your saved query may change as well To save query results have them reported as a document file or sent as a batch report by email and then save the document after following the link in the email notice To be alerted when something has changed within your AOI create a notification for the saved query Notifications are based on saved queries ndash if any updates or inserts occur within the AOI defined by the query the associated notifications are automatically sent
101 Viewing Query Details bull Select the query Name hyperlink
bull Displays the query details
bull Displays notification details when available
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102 Copying a Query bull The Copy Query function allows you to copy the parameters of a saved query
bull You can copy any query in the query list
bull You cannot change the parameters when performing a copy of a query
103 Modifying a Query bull The modify query function is only for queries that you have created If you want
to modify a query that was created by another user you must copy it first then modify it
bull Performing the modify function will navigate to either
ndash Query Interest Record Search Parameters screen
ndash Custom Status Parameter Summary screen
bull There are two areas of the query that can be modified
ndash Query parameters
ndash Query characteristics (query name query description query users)
bull If you have do not save the modifications the output using the Batch function will be derived from your original query parameters not the modified query
104 Deleting a Query bull The delete query function will delete or remove a query from the query list
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bull When the current user is the creator of the query the query will be permanently deleted from
ndash your query list
ndash the query list of other users that had access to this query
bull When the current user is the creator of the query the query will be removed from the query list Other users of this query will still have access to the query
105 Creating a Notification If you want to be alerted when something has changed within a saved query result set you can create a notification for the query that generates the results
Before a notification can be created 3 conditions must be met
1 The query must have been run
2 The query cannot have an existing notification
3 The query cannot exceed maximum run time If these conditions are met a notification can be created for a query Once created the user will receive a notification of a change when
1 A new request or interest record is added
2 There is a change in state of an existing request or interest record
3 There is a change in geometry A Maximum threshold has been set so that you will only receive a notification if the change to the geometry area is greater than 5 or more than 1 hectare or if a point moves more than one meter By choosing the ldquoCreate Notificationrdquo link the user can input any number of email addresses that he wishes to be notified when a change has occurred These can be on the daily weekly monthly or yearly basis
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106 Cancelling a Notification bull The Cancel Notification functions allows you to cancel a notification for a saved
query
bull To Cancel Notifications from queries that belong to another user the query owner must be contacted
bull Only the creator of the query can cancel the notification
107 Receiving a Notification bull The user will receive a notification of change when one or more of the following
conditions are met
ndash New request or interest record is added
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ndash Change in state of an existing request or interest record occurs (status is changed)
ndash Change in geometry for an interest
bull Polygons The total area has changed more than 5 or more than 1 hectare
bull Lines The total area of the buffer shape polygon has changed more than 5 or more than 1 hectare
bull Points The point has moved a distance greater than 1 metre in any direction
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11 Public Report The public report provides clients access to a single comprehensive report that utilizes the same cut of data used internally in a format that conforms to the Freedom of Information and Protection of Privacy standards The reports allow a public user to generate a conflict andor constraint report based on an ILRR interest location area of interest or Geomark URL Select your report option Define search location Review Report
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12 Business Report The Business Reports in the ILRR are business specific reports that have been created for specific work flows Currently there is only one Business Report Mineral Titles - Land Owner Notification
121 Mineral Titles ndash Land Owner Notification Part of the requirement of the mineral tenure holders is notification Bill 12 of the Miscellaneous Statutes Amendment Act 2007 now requires a person to serve notice on the private landowner(s) or Crown land lease holder(s) before commencing a mining activity Within the ILRR Business Reports is the Mineral Titles ndash Land Owner Notification report This report allows the tenure holder to input their tenure number or to select an area of interest and then view the Land Owner Notification report as a PDF
bull The user can select to create a Land Owner Notification report by either entering a Mineral Tenure Number (ie 383281) or by selecting an Area of Interest (AOI) and define an AOI in the Map Viewer using the Area of Interest tools
bull The Land Owner Notification results will be displayed in a PDF report There are four sections to the report the General Information section the Crown land lease section the private land within the AOI section and the private land possibly within the AOI section These are explained in more detail below
ndash The General Information section has the name of the report the date it was
run and the search information The search information indicates whether a user-selected AOI or a Mineral Tenure Number was used to define the geographic extent for the report
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ndash The Crown Land Lease section lists all of the Crown land leases which intersecttouchcome in contact withoverlap the AOI along with the ownerrsquos name and address If a lease has multiple owners each owner and their address would be listed The first owner would be labelled Record 1 the second owner would be Record 2 etc If no leases were found the report would say ldquoNone foundrdquo
ndash The Private Lands Within Area of Interest section lists the private land parcels which are completely or partially within or overlap the AOI The Land Title Parcel Identifier (PID) and legal description are listed for each parcel Ownership information for private land is not part of the ILRR so contact information will need to be acquired using BC Online httpswwwbconlinegovbcca
ndash The Private Land Possibly Within the Area of Interest section lists the private land parcels which are possibly within or overlap the AOI The Land Title Parcel Identifier (PID) and legal description are listed for each parcel Ownership information for private land is not part of the ILRR so contact information will need to be acquired using BC Online
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1211 Determining Ownership of a Parcel
There are a few options for determining the ownership information of a private parcel If you have a BC Online account you can look up this information in the BC Assessment Authority or Land Title and Survey Authority systems
bull Some useful links for BC Online
ndash BC Online Homepage httpswwwbconlinegovbcca
ndash BC Online Products httpswwwbconlinegovbccaproductshtml (probably use the Land amp Real Property)
ndash Account Management httpswwwbconlinegovbccamybconlinehtml
bull If there are only a few overlaps in your Land Owner Notification Report you might want to consider giving the report information to a titles search company and have them provide you with the ownership information you require
bull For more information on the procedures for determining the ownership of private land and Crown land leases the following document can be used
ndash httpwwwemprgovbccaTitlesMineralTitlesPubDocumentsLONFM_LON_procedurespdf
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13 Appendix A ndash Map Inquiry and Map Viewer Symbology
Navigation and administration tools
Full extent - map extends to the full view of British Columbia
Zoom In - Zoom in on the map Click and drag a box to zoom in around a specific area
Zoom Out - click on the map to zoom the map out
Pan - click and drag on the map in the direction you want to move
Zoom Previous - zooms the map to the last extent
Zoom to Uploaded Shapefile ndash zooms the map to an uploaded shapefile
Overview Map - shows where the current map window extent is located in BC
Print to PDF - creates a PDF of the current map view
Save Session - saves a session to server or client (your PC or network)
Open Session - opens a saved session
Markup tools
Point Markup - add a point on the map Line Markup - click 2 or more points on the map to draw a line on the map Rectangle Markup - click and drag to draw a rectangle on the map Polygon Markup - click 3 or more points on the map to draw a polygon Line segments can not cross each other Text Markup - add your own text or a coordinate label Label Markup - select a layer and field to label features on the map Grid Markup - define how many horizontal and vertical lines to mark on the map window Erase Markup - erase individually by clicking on it or erase a group by dragging a box around the area Clear Selection ndashprovides the option to select and clear markup graphics andor AOI graphics
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Upload a Shapefile - add your own shape file to the map Must be BC in Albers projection (BCeID and government users can then use the shape to create an area of interest AOI) Report notified interests
Viewing and analytical tools
Identify Visible - identify attributes of all layers turned on at one point
Identify - click on feature on the map on the active layer to view attribute Identify by Radius - view all attributes on a layer within a specific distance around a point Select - select features on the map Buffer - select features within a specific distance around a selection set Measure Distance - calculates distance of user defined line segment Measure Area - calculates the area of a user defined polygon XY Location - gets you the location coordinates
Select and accept an area of interest(AOI) and add to your map
Draw AOI - Click on 3 or more points to draw an AOI polygon for statusing Pick an existing polygon for an AOI - You can also select the polygon created when you imported your shape file using the Upload a Shapefile tool Erase area of interest ndash Erases your current AOI
Users can accept the AOI and create an instant attribute status report of Crown land rights and interests in their AOI
Click on
14 Appendix B Query Validation Criteria Table
USER SELECTS VALIDATION RULES
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Location Type Area of Interest in Hectares
User Must Select Parameter
Parameter Limits
PIN PID or Map Viewer Between 1 amp 5 million
Interest Holder At least one
PIN PID or Map Viewer Between 100000 amp 1 million
Interest Holder
At least one
OR
Between 100000 amp 1 million
At least TWO of the following parameters
Interest Type 5 Types or less
Interest Agency 5 Agencies or less
TermOther Dates A span of 10 years or less
Interest Size No limits
PIN PID or Map Viewer Less than 100000
No rules No limits
ILRR Approved Area or BC Province
NA Interest Holder
OR
NA At least TWO of the following parameters
Interest Type 5 Types or less
Interest Agency 5 Agencies or less
TermOther Dates A span of 10 years or less
Interest Size No limits
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15 Appendix C Legal Description Validation Rules
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16 Appendix D Query Validation Criteria Table (unknown)
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51 Map Inquiry Size Restrictions If you are trying to run a report on an area of interest greater than 100000 hectares (greater than 1000 sq km) you will receive an error message You will need to reduce your Area of Interest (AOI) size in Map Viewer or run the report using the Custom Status Query from the ILRR Main Menu and set your query parameters there Be sure to review the Query Validation Criteria and the Parameter Validation Criteria found in Appendix B- Query Validation Criteria Today in order to successfully run your query
52 Creating an Area of Interest (AOI) An AOI is used to define an area that will be used as a spatial reference for the query
Only Business BCeID and Government IDIR users may use the T tool to define an AOI for a query
There are two methods for creating an AOI in the ILRR Map Viewer
1 Draw an AOI
2 Pick an Existing Polygon for AOI (includes uploaded shapefiles)
521 Drawing an AOI
To Draw an AOI use the following method
1 Click the Draw AOI tool
2 Click to add each vertex for the AOI polygon
3 When complete click OK in the Add AOI Polygon window
4 Click the button to submit the drawn boundary
If you click the button before clicking OK in the AOI Polygon window you will be dropped from your current Map
Viewer session without the AOI location parameter having been set You will have to start over to establish your AOI location
522 Pick an Existing Polygon for AOI
To Pick an Existing Polygon for AOI use the following method
1 Click the Pick an Existing Polygon for AOI tool
2 Click on the polygon you wish to use from the map window
3 In the AOI Select Polygon from layer window select the layer you wish to use from the pick list and click OK
4 Click the button to submit the drawn boundary
If you want to select features from a layer not visible on the map the user will need to first make the layer visible in the Layers tab
If the user wants to delete a drawn or selected AOI the user can
click the Erase AOI tool and click on the feature to be deleted
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(or click and drag a box around several AOI features)
53 Defining Spatial Relationships Defining a spatial relationship and a buffer helps to identify other interest records that may intersect adjoin or be contained by your selected AOI
bull Intersect is when two or more interest records geometry overlap each other
bull Adjoin is when the geometry of the interest record does not intersect with but is immediately next to the geometry parameter
bull Contains is when interests are completely contained within the boundaries of the defined interest record geometry of your specified location
bull The Buffer defines how wide (in meters) an additional area will be that surrounds the area that you define and is included in your query area
bull The default Buffer value is 0 and can not to exceed 10000
54 Defining the Display Options Defining the Display Options screen is used to define your report output criteria
bull The user can set the order that the results are sorted by selecting any of the options
bull Set what file identifiers are displayed for the results
bull A Report Description can be entered to display on all Screen (only when printing the report) File and Batch reports (excluding CSV file format)
bull Set the Output Format to Screen File or Batch
ndash Screen Reports
Output is your computer monitor
Summary or Detail reports available
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Reports are restricted to a maximum of 199 records
ndash File Reports
Output is as a document (available in CSV PDF or RTF formats)
Summary Reports (see Summary Reports) or Detail Report (see Detail Reports) are available
Reports results are restricted to a maximum of 199 records
ndash Batch Reports
Output can be displayed as a document accessed by an emailed link (available in CSV PDF or RTF formats)
Summary Report or Detail Reports are available
Reports are restricted to a maximum of 1999 records
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55 Customizing the ILRR Map Viewer The ILRR map viewer can be customized to create a specific ldquoviewrdquo that the user can create save or print an ILRR map
bull In the ILRR Map Viewer users can zoom to an area of interest using the
navigation tools Zoom In Zoom Out Pan or Zoom Previous
bull Make the desired layers visible by putting a check to the left of each layer in the
tab and click the tab
ndash Most of the layers are only visible at a scale less than 300000 Rolling over the sign to the left of the layer name will confirm what scale the layer is visible at
bull Many layer symbologies can be customized in the tab by clicking the
Change Symbols tool to the right of the layer
ndash You can change the layer symbology and label symbolize by attribute or restore the default symbology
bull View the Map Legend Settings by clicking the tab and then clicking Settings Users can check all layers that you want to display in the legend
bull Click the Save Session to Client tool Click Save session now and then click Save Navigate to the appropriate folder where you wish to save your session
The saved session can be opened at a later date to return to the same location with the same settings (layers AOIs markups etc)
To open a saved session in the Map Viewer click the Open Session tool Click Browse then navigate to the folder where the
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 13
saved session is stored Select the file and click OK Click Open Session
For more information on Customizing the ILRR Viewer refer to the Map Viewer Quick Reference Guide
56 Printing a Map
Use the Print to PDF tool to create a PDF map that you can either print or save to a file To Print to PDF
1 Zoom to the extent on the map you wish to print using the navigational tools
2 Optionally add any markup to the map that may be relevant to your image
3 Click the Print PDF tool In the Information Panel a list of options will be displayed
4 Select the Template from the drop-down menu
5 Select the Scale from the second drop-down menu
6 Enter a Title for the map in the textbox
7 Optionally add any notes that you wish to be included on the map
8 Click OK It may take a few minutes for the map to load
9 Click the [ open map ] link to open your PDF map
10 Here you can either save the PDF or print the PDF
57 Uploading a Shapefile
Use the Upload Shapefile tool to use shapefiles created in other mapping programs as a layer in the ILRR Map Viewer
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 14
Uploaded Shapefiles must have a BC Albers Projection to be imported into the ILRR Map Viewer The parameters are as
follows
- Central meridian 1260000 West longitude
- First Standard Parallel 500000 North latitude
- Second Standard Parallel 583000 North latitude
- Latitude of projection origin 450000 North latitude
- False northing 00
- False easting 10000000 (one million meters) To upload a shapefile
1 Click the Upload Shapefile tool
2 Under Shapefile Attribute File (dbf) click Browse Navigate to the folder where the shapefile dbf file is stored select the file and click OK
3 Under Shapefile Spatial File (shp) click Browse Navigate to the folder where the shapefile shp file is stored select the file and click OK
4 Enter a name for the layer which will be displayed in the layer list
5 Select the symbol colour from the drop-down menu
6 Choose the position where your shapefile will be displayed in the layer list
7 Click OK to upload the shapefile as a layer
Step 2
Step 1
Step 3
Step 4
Step 5
Step 6
Step 7
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Users are required to navigate and zoom to your uploaded layers location using either the standard navigation tools or using the Zoom to Uploaded
Shapefile tool (described in the next section)The shapefile will be the colour that you selected (default is red)
58 Zoom to Uploaded Shapefile The easiest method of navigating to an uploaded shapefile is to use the Zoom to
Uploaded Shapefile tool This tool allows the user to select a shapefile that has been uploaded and then be zoomed to the spatial extent of the shapefile in the Map Viewer To use the Zoom to Uploaded Shapefile tool
1 Upload a shapefile using the Upload Shapefile tool (see previous section)
2 Click the Zoom to Uploaded Shapefile tool
3 In the Map Viewer sidebar choose the uploaded shapefile name from the Layer Name pick list Click OK
Only uploaded shapefiles will be displayed in the Layer Name pick list Other layers can not be zoomed to using this function If no shapefile has
been uploaded the Layer Name pick list will be empty
4 The map will zoom to the extent of the uploaded shapefile
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6 Summary Report The power of the ILRR is its ability to provide the user with a variety of reports The summary report screen displays a high level summary of interest records that result from the query that was created (through Map Inquiry Query Interest Record Survey Parcel Search or Custom Status) The records displayed here are reflective of the display options selected and the data access level your user ID is allowed
bull Summary Report is restricted to a maximum of 199 interest records for a screen or file return or 1999 for a batch return
bull The ILRR Interest Identifier hyperlink will navigate to the Detail Report for that record
bull The Create Status Report and the Create Overlay Report can be performed on a selected ILRR Interest Identifier
bull Selected ILRR Interest Identifier(s) can be displayed with the Map Viewer if there is spatial information available by checking the select box for the record and clicking the button
bull Selected ILRR Interest Identifier(s) can be displayed as a Conflicting Interest with the user created AOI to determine the amount of overlap between the features by
clicking the tool
bull Large interests are identified with the display of the icon The map viewer scale at the bottom of the Map Viewer must be set to 1300000 to view a large interest The complete interest will not be displayed
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 17
Interests that do not have associated spatial data cannot be viewed in Map Viewer or selected to create a status report
The default screen includes ILRR Interest Identifier Issuing Agency Business Identifier Status Type and Responsible Agency These columns can be sorted the user can also create a status report of a record (query the interests that intersect this particular record) view the spatial extent for the record or look at a Detailed Report for a record
There are certain records where the details may be restricted these are shown with a yellow background limited information and no access to the detailed report or spatial information is provided unless appropriate authorization levels are assigned to the user Some sensitive data does not get included such as reserves and requested including petroleum sites Business BCeID and IDIR users can request a higher level of security to view these reports by completing a Change User Access Form Forms are available from the GeoBC Service Desk at httpgeobcgovbccailrrfilesdocumentationILRR_Change_to_User_Access_Formpdf
61 Detailed Report The Detailed Report shows more information about a particular record including Interest Holder Location Area Dates and related Business Keys It is accessed when an Interest is selected by clicking the hyperlink in the Summary Report
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 18
From the Detailed Report screen users can
bull View the spatial record in Map Viewer if spatial data is available
bull Create a Status Report using the current record as the AOI
bull Create an Overlay Report using the current record as the AOI
bull Access GATOR (GATOR subscription required for non-government users)
62 Map Viewer From the Detailed Report or Summary Report screen choose the Map Viewer link to display your results
bull The map zooms to the extent that allows viewing of your selected feature
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 19
For large interests you may not be able to see the extent of the feature as the size of the feature extends beyond the layer visible
scale and will be used to zoom in and pan to see the interest area coverage
63 Create Status Report From the Detailed Report or Summary Report users can create a status report for a particular interest to determine what effect if any other interests have on your selected interest
bull This function will act as if you selected the feature as an AOI in the Map Inquiry function Once selected you will be prompted to define a spatial relationship and a buffer and then to set the Display Options
64 Create Overlay Report Using a selected interest the ILRR Overlay Report allows the user from the Detailed Report or Summary Report to search through the layers of the spatial data available from LRDW and report information about the feature records that spatially overlap with the selected interest
Selected Feature (shown in yellow)
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 20
bull The user can select as many SOE layers as desired that will be searched to see if they overlap the area of the selected interest
bull The Overlay Report will list the Report Details (Name Date Shape name and buffer size) the intersecting features sorted by layer the Layers Queried Successfully and the Overlay Disclaimer
65 Display Conflicting Interests From the Summary Report users can create a Conflicting Interests Report for a particular interest to determine what effect if any the Area of Interest (AOI) the user has defined overlaps a selected interest
The conflicting interest function will only work with the screen output format This means you are limited to less than 199 registered interests in your status query report
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 21
If there is no box and it says lsquono spatialrsquo you will not be able to utilize the conflicting interest display with that selected interest
Once the Conflicting Interests option is selected the conflicting interests will be displayed in the Map Viewer In the map display you can determine the degree of intersection between the AOI and the selected interest
bull The Map Viewer will show the user defined Area of Interest (AOI) as red where it does not intersect with the selected interest and the selected interest area as yellow
bull Where the user defined Area of Interest (AOI) and the area of the selected interest do intersect is displayed in orange
Example 1 In the example below the AOI and the selected interest partially overlap The Area of Interest is shown in red and the selected interest is shown in yellow Where the AOI and the selected interest overlap is shown as orange
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 22
Example 2 In the example below the AOI and the selected interest do not overlap therefore there is no orange area This is possible when using an AOI buffer and the interest falls within the buffer of the AOI or if the lsquoadjoinrsquo function is selected as the spatial relationship for the status query instead of intersect
66 GATOR Users with access to GATOR can click the GATOR link for information on the selected record GATOR is an acronym for Government AccessTool for On-line Retrieval It is an easy to use tool that allows registered users access to the Internet to interactively
Selected Interest
Area of Interest (AOI)
Selected Interest
Area of Interest (AOI)
Overlap
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 23
view extract and print information from the Crown Land Registry For more information click the link that interests you
If the user sees GATOR Main links that will take the user to the Tantalis GATOR homepage
More information on GATOR can be found on the What is Tantalis GATOR webpage
Information on how to use GATOR can be found on the Tantalis GATOR Quickguide webpage
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 24
7 Query Interest Record The Query Interest Record allows you to locate a specific interest record using non-spatial attribute data like the ILRR Identifier the Agency Record Identifier (or business key) including unique business identifier or business key for an interest
The results of a successful query of an interest record will provide a report (summary and detailed) on your specific record and allow you to view the spatial extent You could then also run a status to determine what other rights and interests intersect with or overlap your record The information can be used to support decisions on the best use of the land identify potential land use conflicts and constraints support the referral process determine whether rights can be issued and identify where restrictions are needed
A unique identifier is assigned to the interest record by the issuing agencys operational database If you choose to search by this parameter you will follow these steps
bull Search by Agency Record Identifier
bull Select the Interest Group radio button
bull Select the Agency Record Identifier radio button and enter the record identifier value
bull Data entered is case sensitive A unique number is assigned to the record when the record is added to the ILRR database If you choose to search by this parameter enter the ILRR Interest Identifier in the appropriate space ldquoILRR Interest Identifierrdquo
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 25
Above are the two options in the Query Interest Record The image on the left uses the Agency Record value search (for the Disposition Transaction SID in the image) The image on the left uses the ILRR Interest Identifier value Both of these values will return the same record
8 Survey Parcel Search The ILRR provide users the opportunity to do a quick search by survey parcel using PID PIN Title Number or legal description
Any part of a legal description can be entered into the search screen depending on the accuracy of the input you will receive an equally accurate output
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 26
The Plan number of a legal description can be entered into the Defining Document section of the Survey Parcel Search window
The output from a survey parcel search will provide the user with immediate determination of privatepublic land (with the information available) the primary PIN and the LTO PID if available The parcel can also be viewed spatially using the map viewer
9 Custom Status Query The Custom Status allows you to build a query using seven different parameters You can complete one or more of the parameters to fine-tune your query and result set
bull Parameters can be set by selecting the desired parameter type from the ILRR sidebar under Custom Status
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 27
bull Parameters that have been selected can be returned to the default parameters by clicking the Reset button for that parameter type
bull All Parameters can be returned to the default parameters by clicking the Reset All button
bull Once one or more of the parameters have been set the user can click the Submit button to create the ILRR Summary Report
The results of a successful query of an interest record will provide statusers decision makers and land planners with information to determine the best use of the land identify potential conflicts make decisions on where rights can be issued or identify where restrictions are needed Refer to Appendix B Query Validation Criteria Table for requirements
If no AOI exists within the set parameters the user will see a warning box stating ldquoNo AOI for Conflict Reportingrdquo You can then click Next to
continue to the Generate Report Display Options screen or click Cancel to go to the My Queries and Notifications screen
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91 Interest Type The Interest Type parameter allows you to select which interests to include in your query You can select any or all of the 262 different interest types which are grouped according to type IE Forest Roads Land Act Inclusions Land Act Crown Grants Park Designations etc
bull For this setting all Interest Types are selected by default
bull At least ONE Interest Type must be selected
bull The Interest Group Categories reflect the naming of the layers in the ILRR Map Viewer
bull Users can selectunselect interest types by checking and unchecking the desired Interest type By checkingunchecking an Interest group users can turn the whole group on or off
bull Users can click the Clear All button to unselect all interests or click Select All to select all interests
bull Refer to Appendix B Query Validation Criteria Table for requirements
92 Interest Agency The Interest Agency Parameter allows you to select which agencies to include in your query
Interest Type
Interest Group
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 29
bull The default for this parameter is All Interest Agencies are selected
bull At least ONE Interest Agency must be selected
bull If you have selected an Interest Holder Interest Agencies are filtered
bull Users can click the Clear All button to unselect all agencies or click Select All to select all agencies
bull Refer to Appendix B Query Validation Criteria Table for requirements
93 Location The Location parameter allows you to specify the area or location of the interest There are several different location types
bull Province of BC ndash uses the BC boundary as an AOI
ndash The Province of BC is the default for this parameter unless an Interest Holder is known
bull ILRR Interest Identifier ndash uses unique ILRR specific
ndash Omit dashes spaces and other delimiting characters
bull Parcel Identifier (PID) ndash uses Private Parcel Identifier
ndash Omit dashes spaces and other delimiting characters
bull Parcel ID Number (PIN) ndash uses Crown parcel identifier
ndash Omit dashes spaces and other delimiting characters
bull Title Number ndash uses private parcel Title number
ndash Omit dashes spaces and other delimiting characters
bull Grid ndash uses various map grids
ndash If you select this option you will be directed to the Custom Status Grid screen From here you can select
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 30
Petroleum Natural Gas (ie Mapsheet 094I Map Group 13 Map Block I)
Peace River Block (ie Township 84 Range 18 Section 16)
NTS (ie 094J)
BCGS (ie 94J029)
bull Legal Description ndash uses unique land description
ndash If you select this option you will be directed to the Location Type ndash Legal Description Search screen
bull Map Viewer ndash choose your Area of Interest (AOI) from the Map Viewer The Map Viewer in the Custom Status ndash Location function works in a similar manner as the Map Inquiry function For more information on the map viewer refer to the Map Inquiry section
bull Refer to Appendix B Query Validation Criteria Table for requirements
bull Validation on the ILRR Interest Identifier PID or PIN will be performed to ensure the value entered is valid and there is associated spatial data
931 Grid Search
Defining a Petroleum Natural Gas Grid (Example 82-F-10-H-71-D)
bull In the Map Sheet field enter a map sheet number (ie 082F) This field is case sensitive
bull In the Map Group field enter a Map Group number (ie 10)
bull In the Map Block field enter a Map Block (ie H) This field is case sensitive
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 31
bull In the Map Unit field enter a Map Unit (ie 071) This field is case sensitive The Map Unit number is always a 3 digit number For 2 digit numbers precede them with a zero
Defining a Peace River Block Grid (Example NE 14 OF SECTION 16 TOWNSHIP 84 RANGE 18)
bull In the Township field enter the Township (mandatory field)
bull In the Range field enter the Range (mandatory field)
ndash In some instances the Township and Range numbers may be combined and displayed as a 4 digit number (ie 8418)
bull In the Section field enter a Section (mandatory field)
bull Quarter section can be entered to narrow search parameters (NE NW SE SW)
932 Legal Description Search
bull Primary search Must complete at least one of the components indicated in the Primary column of the Legal Description Search Validation Rules (appendix C) (any subdivision components entered will be ignored for the search)
bull Crown Subdivision Land Title Subdivision or Right of Way search must complete at least two of the components indicated in the corresponding Parcel Type column of the Legal Description Search Validation Rules
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 32
bull Unknown search must complete at least one of the components indicated in the Legal Description Search Validation Rules (Unknown) (appendix D)
bull Limitation of 199 records on a search
The result values that are returned when the Parcel Type of Unknown is used for the search include
bull The number of results that were returned with a hyperlink that will navigate to the parcel type search results screen
bull A number with No hyperlink and the message Exceeds allowable number of records for a search
bull A lsquo0rsquo with No hyperlink and the message No Parcels were found matching your search criteria
bull NA when entered search components do not map to a parcel type
Primary Parcel Search
bull For Crown Subdiv PIN RoW PIN and LTO PID you may see a single result or a bracketed result Selecting the hyperlink will navigate to the corresponding search results screen
bull Selected Primary PIN(s) can be displayed with the Map Viewer if there is a spatial shape for the record
bull The OK button with a selected Primary PIN will navigate to the Location Type screen populating the PIN location type
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 33
Crown Subdivision Search
bull For Crown Primary PIN you may see a single result or a bracketed result Selecting the hyperlink will navigate to the corresponding search results screen
bull The Crown Land Interest hyperlink will navigate to the Crown Land Interest Report screen
bull Selected Crown Subdiv PIN(s) can be displayed with the Map Viewer
bull The OK button with a selected Crown Subdiv PIN will navigate to the Location Type screen populating the PIN location type
Crown Land Interest
bull Subdivision Parcel PIN hyperlink will navigate back to the Crown Subdivision Search Results screen
bull ILRR Interest Identifier hyperlink will display a Detail Report for the interest
bull A selected ILRR Interest Identifier can be displayed with the Map Viewer
bull The OK button with a selected ILRR Interest Identifier will navigate to the Location Type screen populating the ILRR Interest Identifier location type
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CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 35
Land Title Subdivision
bull The LTO PID hyperlink will navigate to the Land Title Subdivision Search Results Details window
bull For Primary PIN you may see a single result or a bracketed result Selecting the hyperlink will navigate to the corresponding search results screen
bull Selected LTO PID(s) can be displayed with the Map Viewer
bull The OK button with a selected LTO PID will navigate to the Location Type screen populating the PID location type
bull When the Non-ICF layer icon is displayed in the select column this indicates that the data was not provided through Integrated Cadastral Fabric (ICF)
bull When viewing multiple records in the Map Viewer at the same time the records must come from the same data source (ie all ICF or all Non-ICF)
Right of Way Search
bull For Primary PIN you may see a single result or a bracketed result Selecting the hyperlink will navigate to the corresponding search results screen
bull Selected RoW PIN(s) can be displayed with the Map Viewer bull The OK button with a selected RoW PIN will navigate to the Location Type
screen populating the PIN location type
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94 Term or Other Dates The Term or Other Dates parameter allows you to further refine which interests will be returned in your query There are four date types to choose from
bull Requested Date ndash Date of request
bull Term Start Date ndash Date interest starts
bull Term End Date ndash Date interest ends
bull Interest Date ndash Date interest was filed with agency
Users can choose any combination of these dates to refine their search
If the request date interest date term start date or the term end date does not contain a date within ILRR for an interest the interest may not
appear on the results list depending on how you have defined the Term Other Dates parameter (ie the termother dates parameter is designed to return interest based on the interest date interests that do not have an interest date will not be returned)
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 37
95 Interest Holder Since contact information may be protected under the privacy provisions of the Freedom of Information and Protection of Privacy Act your ability to use this functionality or to view the information may be limited by your level of access security parameters You can search by organization name or individualpartner name The ILRR search engine will add a wildcard at the end of the text you enter You can enter the entire name eg Smith or the first part of the name eg Smi You can also use the wildcard () anywhere in your search text eg mi will return Smith Inc 100 Mile House etc
The interest holder and contact information are taken directly from the responsible agencies computer system and therefore differences in how
the various agencies captures and maintains the information (eg BC Ferries BC Ferries BC Ferries Inc) could affect your search results
951 Search Results
bull New Search returns you to the Interest Holder screen
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 38
bull If you have selected Interest Agency Interest Holders are filtered
bull Selecting the Interest Holder Name hyperlink will display the Interest Holder Detail information
bull Interest Holder contact information will not be displayed for BCeID users
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96 Interest Status The Interest Status parameter allows you to select which statuses to include in the query There are four status types included in the ILRR
bull Request ndash application or request has been accepted by an agency - decision pending
bull Active ndash rightinterest has been granted and is in good standing
bull Inactive ndash the right is no longer active and can not return to active status
bull Suspended ndash action taken by interest granting agency that suspends revokes or restricts action or rights of interest holder It may also mean that the term has expired The interest holder however has a period of time in which to reinstate the right
bull Users can click the Clear All button to unselect all statuses or click Select All to select all statuses
97 Interest Size The Interest Size parameter allows you to search for interest records of a particular size
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98 Custom Query Validation Rules (See Appendix B) For queries using a location type of PID PIN or Map Viewer
bull The AOI must be 5000000 hectares or less in size
ndash Additionally if the AOI is greater than 1000000 hectares in size an Interest Holder is must be defined
ndash One other parameter must be selected
Interest Type (select 5 or less)
Interest Agency (select 5 or less)
Date Range (10 years or less)
Interest Size
bull If the Area of Interest is between 100000 hectares and 1000000 hectares 1 of the following parameters is required
ndash Interest Type (select 5 or less)
ndash Interest Agency (select 5 or less)
ndash Date Range (10 years or less)
ndash Interest Size
bull If the Area of Interest is 100000 hectares or less in size no additional parameters are required
For queries using the location type of ILRR Approved Area or BC Province
bull Interest Holder is required OR
bull 2 of the following parameters are required
ndash Interest Type (select 5 or less)
ndash Interest Agency (select 5 or less)
ndash TermOther Dates (if range selected it must be less than 10 years)
ndash Interest Size
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99 Saving a Query It is important to note that before saving a query you should make sure that your parameters are valid and the query does not generate errors The best way to do this is to run the query When you are satisfied that the query works and generates the results you want to save close or minimize your results window and click on the ldquoSave Queryrdquo button in the Custom Status Parameter Summary window At this time you can also save the query to other users by inputting their user ID
bull Saving a query saves the query parameters of a Custom Status Query or an Interest Query NOT the results
bull Entering the query parameters as part of the description is advised
bull The query description will be displayed on the Summary and Detail Reports when printing a screen or output format is file (excluding CSV)
bull The query can be shared with others
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10 My Queries and Notifications The My Queries and Notifications area of the ILRR provides the user the opportunity to modify copy or delete a previously saved query and to create modify and cancel a notification It is important to note that when saving a query you are saving query parameters not results This means that when the interest data changes in the ILRR the results of your saved query may change as well To save query results have them reported as a document file or sent as a batch report by email and then save the document after following the link in the email notice To be alerted when something has changed within your AOI create a notification for the saved query Notifications are based on saved queries ndash if any updates or inserts occur within the AOI defined by the query the associated notifications are automatically sent
101 Viewing Query Details bull Select the query Name hyperlink
bull Displays the query details
bull Displays notification details when available
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102 Copying a Query bull The Copy Query function allows you to copy the parameters of a saved query
bull You can copy any query in the query list
bull You cannot change the parameters when performing a copy of a query
103 Modifying a Query bull The modify query function is only for queries that you have created If you want
to modify a query that was created by another user you must copy it first then modify it
bull Performing the modify function will navigate to either
ndash Query Interest Record Search Parameters screen
ndash Custom Status Parameter Summary screen
bull There are two areas of the query that can be modified
ndash Query parameters
ndash Query characteristics (query name query description query users)
bull If you have do not save the modifications the output using the Batch function will be derived from your original query parameters not the modified query
104 Deleting a Query bull The delete query function will delete or remove a query from the query list
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 44
bull When the current user is the creator of the query the query will be permanently deleted from
ndash your query list
ndash the query list of other users that had access to this query
bull When the current user is the creator of the query the query will be removed from the query list Other users of this query will still have access to the query
105 Creating a Notification If you want to be alerted when something has changed within a saved query result set you can create a notification for the query that generates the results
Before a notification can be created 3 conditions must be met
1 The query must have been run
2 The query cannot have an existing notification
3 The query cannot exceed maximum run time If these conditions are met a notification can be created for a query Once created the user will receive a notification of a change when
1 A new request or interest record is added
2 There is a change in state of an existing request or interest record
3 There is a change in geometry A Maximum threshold has been set so that you will only receive a notification if the change to the geometry area is greater than 5 or more than 1 hectare or if a point moves more than one meter By choosing the ldquoCreate Notificationrdquo link the user can input any number of email addresses that he wishes to be notified when a change has occurred These can be on the daily weekly monthly or yearly basis
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106 Cancelling a Notification bull The Cancel Notification functions allows you to cancel a notification for a saved
query
bull To Cancel Notifications from queries that belong to another user the query owner must be contacted
bull Only the creator of the query can cancel the notification
107 Receiving a Notification bull The user will receive a notification of change when one or more of the following
conditions are met
ndash New request or interest record is added
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 46
ndash Change in state of an existing request or interest record occurs (status is changed)
ndash Change in geometry for an interest
bull Polygons The total area has changed more than 5 or more than 1 hectare
bull Lines The total area of the buffer shape polygon has changed more than 5 or more than 1 hectare
bull Points The point has moved a distance greater than 1 metre in any direction
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11 Public Report The public report provides clients access to a single comprehensive report that utilizes the same cut of data used internally in a format that conforms to the Freedom of Information and Protection of Privacy standards The reports allow a public user to generate a conflict andor constraint report based on an ILRR interest location area of interest or Geomark URL Select your report option Define search location Review Report
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12 Business Report The Business Reports in the ILRR are business specific reports that have been created for specific work flows Currently there is only one Business Report Mineral Titles - Land Owner Notification
121 Mineral Titles ndash Land Owner Notification Part of the requirement of the mineral tenure holders is notification Bill 12 of the Miscellaneous Statutes Amendment Act 2007 now requires a person to serve notice on the private landowner(s) or Crown land lease holder(s) before commencing a mining activity Within the ILRR Business Reports is the Mineral Titles ndash Land Owner Notification report This report allows the tenure holder to input their tenure number or to select an area of interest and then view the Land Owner Notification report as a PDF
bull The user can select to create a Land Owner Notification report by either entering a Mineral Tenure Number (ie 383281) or by selecting an Area of Interest (AOI) and define an AOI in the Map Viewer using the Area of Interest tools
bull The Land Owner Notification results will be displayed in a PDF report There are four sections to the report the General Information section the Crown land lease section the private land within the AOI section and the private land possibly within the AOI section These are explained in more detail below
ndash The General Information section has the name of the report the date it was
run and the search information The search information indicates whether a user-selected AOI or a Mineral Tenure Number was used to define the geographic extent for the report
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 49
ndash The Crown Land Lease section lists all of the Crown land leases which intersecttouchcome in contact withoverlap the AOI along with the ownerrsquos name and address If a lease has multiple owners each owner and their address would be listed The first owner would be labelled Record 1 the second owner would be Record 2 etc If no leases were found the report would say ldquoNone foundrdquo
ndash The Private Lands Within Area of Interest section lists the private land parcels which are completely or partially within or overlap the AOI The Land Title Parcel Identifier (PID) and legal description are listed for each parcel Ownership information for private land is not part of the ILRR so contact information will need to be acquired using BC Online httpswwwbconlinegovbcca
ndash The Private Land Possibly Within the Area of Interest section lists the private land parcels which are possibly within or overlap the AOI The Land Title Parcel Identifier (PID) and legal description are listed for each parcel Ownership information for private land is not part of the ILRR so contact information will need to be acquired using BC Online
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 50
1211 Determining Ownership of a Parcel
There are a few options for determining the ownership information of a private parcel If you have a BC Online account you can look up this information in the BC Assessment Authority or Land Title and Survey Authority systems
bull Some useful links for BC Online
ndash BC Online Homepage httpswwwbconlinegovbcca
ndash BC Online Products httpswwwbconlinegovbccaproductshtml (probably use the Land amp Real Property)
ndash Account Management httpswwwbconlinegovbccamybconlinehtml
bull If there are only a few overlaps in your Land Owner Notification Report you might want to consider giving the report information to a titles search company and have them provide you with the ownership information you require
bull For more information on the procedures for determining the ownership of private land and Crown land leases the following document can be used
ndash httpwwwemprgovbccaTitlesMineralTitlesPubDocumentsLONFM_LON_procedurespdf
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 51
13 Appendix A ndash Map Inquiry and Map Viewer Symbology
Navigation and administration tools
Full extent - map extends to the full view of British Columbia
Zoom In - Zoom in on the map Click and drag a box to zoom in around a specific area
Zoom Out - click on the map to zoom the map out
Pan - click and drag on the map in the direction you want to move
Zoom Previous - zooms the map to the last extent
Zoom to Uploaded Shapefile ndash zooms the map to an uploaded shapefile
Overview Map - shows where the current map window extent is located in BC
Print to PDF - creates a PDF of the current map view
Save Session - saves a session to server or client (your PC or network)
Open Session - opens a saved session
Markup tools
Point Markup - add a point on the map Line Markup - click 2 or more points on the map to draw a line on the map Rectangle Markup - click and drag to draw a rectangle on the map Polygon Markup - click 3 or more points on the map to draw a polygon Line segments can not cross each other Text Markup - add your own text or a coordinate label Label Markup - select a layer and field to label features on the map Grid Markup - define how many horizontal and vertical lines to mark on the map window Erase Markup - erase individually by clicking on it or erase a group by dragging a box around the area Clear Selection ndashprovides the option to select and clear markup graphics andor AOI graphics
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 52
Upload a Shapefile - add your own shape file to the map Must be BC in Albers projection (BCeID and government users can then use the shape to create an area of interest AOI) Report notified interests
Viewing and analytical tools
Identify Visible - identify attributes of all layers turned on at one point
Identify - click on feature on the map on the active layer to view attribute Identify by Radius - view all attributes on a layer within a specific distance around a point Select - select features on the map Buffer - select features within a specific distance around a selection set Measure Distance - calculates distance of user defined line segment Measure Area - calculates the area of a user defined polygon XY Location - gets you the location coordinates
Select and accept an area of interest(AOI) and add to your map
Draw AOI - Click on 3 or more points to draw an AOI polygon for statusing Pick an existing polygon for an AOI - You can also select the polygon created when you imported your shape file using the Upload a Shapefile tool Erase area of interest ndash Erases your current AOI
Users can accept the AOI and create an instant attribute status report of Crown land rights and interests in their AOI
Click on
14 Appendix B Query Validation Criteria Table
USER SELECTS VALIDATION RULES
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 53
Location Type Area of Interest in Hectares
User Must Select Parameter
Parameter Limits
PIN PID or Map Viewer Between 1 amp 5 million
Interest Holder At least one
PIN PID or Map Viewer Between 100000 amp 1 million
Interest Holder
At least one
OR
Between 100000 amp 1 million
At least TWO of the following parameters
Interest Type 5 Types or less
Interest Agency 5 Agencies or less
TermOther Dates A span of 10 years or less
Interest Size No limits
PIN PID or Map Viewer Less than 100000
No rules No limits
ILRR Approved Area or BC Province
NA Interest Holder
OR
NA At least TWO of the following parameters
Interest Type 5 Types or less
Interest Agency 5 Agencies or less
TermOther Dates A span of 10 years or less
Interest Size No limits
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 54
15 Appendix C Legal Description Validation Rules
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 55
16 Appendix D Query Validation Criteria Table (unknown)
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 10
(or click and drag a box around several AOI features)
53 Defining Spatial Relationships Defining a spatial relationship and a buffer helps to identify other interest records that may intersect adjoin or be contained by your selected AOI
bull Intersect is when two or more interest records geometry overlap each other
bull Adjoin is when the geometry of the interest record does not intersect with but is immediately next to the geometry parameter
bull Contains is when interests are completely contained within the boundaries of the defined interest record geometry of your specified location
bull The Buffer defines how wide (in meters) an additional area will be that surrounds the area that you define and is included in your query area
bull The default Buffer value is 0 and can not to exceed 10000
54 Defining the Display Options Defining the Display Options screen is used to define your report output criteria
bull The user can set the order that the results are sorted by selecting any of the options
bull Set what file identifiers are displayed for the results
bull A Report Description can be entered to display on all Screen (only when printing the report) File and Batch reports (excluding CSV file format)
bull Set the Output Format to Screen File or Batch
ndash Screen Reports
Output is your computer monitor
Summary or Detail reports available
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 11
Reports are restricted to a maximum of 199 records
ndash File Reports
Output is as a document (available in CSV PDF or RTF formats)
Summary Reports (see Summary Reports) or Detail Report (see Detail Reports) are available
Reports results are restricted to a maximum of 199 records
ndash Batch Reports
Output can be displayed as a document accessed by an emailed link (available in CSV PDF or RTF formats)
Summary Report or Detail Reports are available
Reports are restricted to a maximum of 1999 records
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55 Customizing the ILRR Map Viewer The ILRR map viewer can be customized to create a specific ldquoviewrdquo that the user can create save or print an ILRR map
bull In the ILRR Map Viewer users can zoom to an area of interest using the
navigation tools Zoom In Zoom Out Pan or Zoom Previous
bull Make the desired layers visible by putting a check to the left of each layer in the
tab and click the tab
ndash Most of the layers are only visible at a scale less than 300000 Rolling over the sign to the left of the layer name will confirm what scale the layer is visible at
bull Many layer symbologies can be customized in the tab by clicking the
Change Symbols tool to the right of the layer
ndash You can change the layer symbology and label symbolize by attribute or restore the default symbology
bull View the Map Legend Settings by clicking the tab and then clicking Settings Users can check all layers that you want to display in the legend
bull Click the Save Session to Client tool Click Save session now and then click Save Navigate to the appropriate folder where you wish to save your session
The saved session can be opened at a later date to return to the same location with the same settings (layers AOIs markups etc)
To open a saved session in the Map Viewer click the Open Session tool Click Browse then navigate to the folder where the
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 13
saved session is stored Select the file and click OK Click Open Session
For more information on Customizing the ILRR Viewer refer to the Map Viewer Quick Reference Guide
56 Printing a Map
Use the Print to PDF tool to create a PDF map that you can either print or save to a file To Print to PDF
1 Zoom to the extent on the map you wish to print using the navigational tools
2 Optionally add any markup to the map that may be relevant to your image
3 Click the Print PDF tool In the Information Panel a list of options will be displayed
4 Select the Template from the drop-down menu
5 Select the Scale from the second drop-down menu
6 Enter a Title for the map in the textbox
7 Optionally add any notes that you wish to be included on the map
8 Click OK It may take a few minutes for the map to load
9 Click the [ open map ] link to open your PDF map
10 Here you can either save the PDF or print the PDF
57 Uploading a Shapefile
Use the Upload Shapefile tool to use shapefiles created in other mapping programs as a layer in the ILRR Map Viewer
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 14
Uploaded Shapefiles must have a BC Albers Projection to be imported into the ILRR Map Viewer The parameters are as
follows
- Central meridian 1260000 West longitude
- First Standard Parallel 500000 North latitude
- Second Standard Parallel 583000 North latitude
- Latitude of projection origin 450000 North latitude
- False northing 00
- False easting 10000000 (one million meters) To upload a shapefile
1 Click the Upload Shapefile tool
2 Under Shapefile Attribute File (dbf) click Browse Navigate to the folder where the shapefile dbf file is stored select the file and click OK
3 Under Shapefile Spatial File (shp) click Browse Navigate to the folder where the shapefile shp file is stored select the file and click OK
4 Enter a name for the layer which will be displayed in the layer list
5 Select the symbol colour from the drop-down menu
6 Choose the position where your shapefile will be displayed in the layer list
7 Click OK to upload the shapefile as a layer
Step 2
Step 1
Step 3
Step 4
Step 5
Step 6
Step 7
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Users are required to navigate and zoom to your uploaded layers location using either the standard navigation tools or using the Zoom to Uploaded
Shapefile tool (described in the next section)The shapefile will be the colour that you selected (default is red)
58 Zoom to Uploaded Shapefile The easiest method of navigating to an uploaded shapefile is to use the Zoom to
Uploaded Shapefile tool This tool allows the user to select a shapefile that has been uploaded and then be zoomed to the spatial extent of the shapefile in the Map Viewer To use the Zoom to Uploaded Shapefile tool
1 Upload a shapefile using the Upload Shapefile tool (see previous section)
2 Click the Zoom to Uploaded Shapefile tool
3 In the Map Viewer sidebar choose the uploaded shapefile name from the Layer Name pick list Click OK
Only uploaded shapefiles will be displayed in the Layer Name pick list Other layers can not be zoomed to using this function If no shapefile has
been uploaded the Layer Name pick list will be empty
4 The map will zoom to the extent of the uploaded shapefile
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6 Summary Report The power of the ILRR is its ability to provide the user with a variety of reports The summary report screen displays a high level summary of interest records that result from the query that was created (through Map Inquiry Query Interest Record Survey Parcel Search or Custom Status) The records displayed here are reflective of the display options selected and the data access level your user ID is allowed
bull Summary Report is restricted to a maximum of 199 interest records for a screen or file return or 1999 for a batch return
bull The ILRR Interest Identifier hyperlink will navigate to the Detail Report for that record
bull The Create Status Report and the Create Overlay Report can be performed on a selected ILRR Interest Identifier
bull Selected ILRR Interest Identifier(s) can be displayed with the Map Viewer if there is spatial information available by checking the select box for the record and clicking the button
bull Selected ILRR Interest Identifier(s) can be displayed as a Conflicting Interest with the user created AOI to determine the amount of overlap between the features by
clicking the tool
bull Large interests are identified with the display of the icon The map viewer scale at the bottom of the Map Viewer must be set to 1300000 to view a large interest The complete interest will not be displayed
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Interests that do not have associated spatial data cannot be viewed in Map Viewer or selected to create a status report
The default screen includes ILRR Interest Identifier Issuing Agency Business Identifier Status Type and Responsible Agency These columns can be sorted the user can also create a status report of a record (query the interests that intersect this particular record) view the spatial extent for the record or look at a Detailed Report for a record
There are certain records where the details may be restricted these are shown with a yellow background limited information and no access to the detailed report or spatial information is provided unless appropriate authorization levels are assigned to the user Some sensitive data does not get included such as reserves and requested including petroleum sites Business BCeID and IDIR users can request a higher level of security to view these reports by completing a Change User Access Form Forms are available from the GeoBC Service Desk at httpgeobcgovbccailrrfilesdocumentationILRR_Change_to_User_Access_Formpdf
61 Detailed Report The Detailed Report shows more information about a particular record including Interest Holder Location Area Dates and related Business Keys It is accessed when an Interest is selected by clicking the hyperlink in the Summary Report
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From the Detailed Report screen users can
bull View the spatial record in Map Viewer if spatial data is available
bull Create a Status Report using the current record as the AOI
bull Create an Overlay Report using the current record as the AOI
bull Access GATOR (GATOR subscription required for non-government users)
62 Map Viewer From the Detailed Report or Summary Report screen choose the Map Viewer link to display your results
bull The map zooms to the extent that allows viewing of your selected feature
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For large interests you may not be able to see the extent of the feature as the size of the feature extends beyond the layer visible
scale and will be used to zoom in and pan to see the interest area coverage
63 Create Status Report From the Detailed Report or Summary Report users can create a status report for a particular interest to determine what effect if any other interests have on your selected interest
bull This function will act as if you selected the feature as an AOI in the Map Inquiry function Once selected you will be prompted to define a spatial relationship and a buffer and then to set the Display Options
64 Create Overlay Report Using a selected interest the ILRR Overlay Report allows the user from the Detailed Report or Summary Report to search through the layers of the spatial data available from LRDW and report information about the feature records that spatially overlap with the selected interest
Selected Feature (shown in yellow)
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bull The user can select as many SOE layers as desired that will be searched to see if they overlap the area of the selected interest
bull The Overlay Report will list the Report Details (Name Date Shape name and buffer size) the intersecting features sorted by layer the Layers Queried Successfully and the Overlay Disclaimer
65 Display Conflicting Interests From the Summary Report users can create a Conflicting Interests Report for a particular interest to determine what effect if any the Area of Interest (AOI) the user has defined overlaps a selected interest
The conflicting interest function will only work with the screen output format This means you are limited to less than 199 registered interests in your status query report
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If there is no box and it says lsquono spatialrsquo you will not be able to utilize the conflicting interest display with that selected interest
Once the Conflicting Interests option is selected the conflicting interests will be displayed in the Map Viewer In the map display you can determine the degree of intersection between the AOI and the selected interest
bull The Map Viewer will show the user defined Area of Interest (AOI) as red where it does not intersect with the selected interest and the selected interest area as yellow
bull Where the user defined Area of Interest (AOI) and the area of the selected interest do intersect is displayed in orange
Example 1 In the example below the AOI and the selected interest partially overlap The Area of Interest is shown in red and the selected interest is shown in yellow Where the AOI and the selected interest overlap is shown as orange
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 22
Example 2 In the example below the AOI and the selected interest do not overlap therefore there is no orange area This is possible when using an AOI buffer and the interest falls within the buffer of the AOI or if the lsquoadjoinrsquo function is selected as the spatial relationship for the status query instead of intersect
66 GATOR Users with access to GATOR can click the GATOR link for information on the selected record GATOR is an acronym for Government AccessTool for On-line Retrieval It is an easy to use tool that allows registered users access to the Internet to interactively
Selected Interest
Area of Interest (AOI)
Selected Interest
Area of Interest (AOI)
Overlap
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 23
view extract and print information from the Crown Land Registry For more information click the link that interests you
If the user sees GATOR Main links that will take the user to the Tantalis GATOR homepage
More information on GATOR can be found on the What is Tantalis GATOR webpage
Information on how to use GATOR can be found on the Tantalis GATOR Quickguide webpage
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7 Query Interest Record The Query Interest Record allows you to locate a specific interest record using non-spatial attribute data like the ILRR Identifier the Agency Record Identifier (or business key) including unique business identifier or business key for an interest
The results of a successful query of an interest record will provide a report (summary and detailed) on your specific record and allow you to view the spatial extent You could then also run a status to determine what other rights and interests intersect with or overlap your record The information can be used to support decisions on the best use of the land identify potential land use conflicts and constraints support the referral process determine whether rights can be issued and identify where restrictions are needed
A unique identifier is assigned to the interest record by the issuing agencys operational database If you choose to search by this parameter you will follow these steps
bull Search by Agency Record Identifier
bull Select the Interest Group radio button
bull Select the Agency Record Identifier radio button and enter the record identifier value
bull Data entered is case sensitive A unique number is assigned to the record when the record is added to the ILRR database If you choose to search by this parameter enter the ILRR Interest Identifier in the appropriate space ldquoILRR Interest Identifierrdquo
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Above are the two options in the Query Interest Record The image on the left uses the Agency Record value search (for the Disposition Transaction SID in the image) The image on the left uses the ILRR Interest Identifier value Both of these values will return the same record
8 Survey Parcel Search The ILRR provide users the opportunity to do a quick search by survey parcel using PID PIN Title Number or legal description
Any part of a legal description can be entered into the search screen depending on the accuracy of the input you will receive an equally accurate output
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 26
The Plan number of a legal description can be entered into the Defining Document section of the Survey Parcel Search window
The output from a survey parcel search will provide the user with immediate determination of privatepublic land (with the information available) the primary PIN and the LTO PID if available The parcel can also be viewed spatially using the map viewer
9 Custom Status Query The Custom Status allows you to build a query using seven different parameters You can complete one or more of the parameters to fine-tune your query and result set
bull Parameters can be set by selecting the desired parameter type from the ILRR sidebar under Custom Status
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 27
bull Parameters that have been selected can be returned to the default parameters by clicking the Reset button for that parameter type
bull All Parameters can be returned to the default parameters by clicking the Reset All button
bull Once one or more of the parameters have been set the user can click the Submit button to create the ILRR Summary Report
The results of a successful query of an interest record will provide statusers decision makers and land planners with information to determine the best use of the land identify potential conflicts make decisions on where rights can be issued or identify where restrictions are needed Refer to Appendix B Query Validation Criteria Table for requirements
If no AOI exists within the set parameters the user will see a warning box stating ldquoNo AOI for Conflict Reportingrdquo You can then click Next to
continue to the Generate Report Display Options screen or click Cancel to go to the My Queries and Notifications screen
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91 Interest Type The Interest Type parameter allows you to select which interests to include in your query You can select any or all of the 262 different interest types which are grouped according to type IE Forest Roads Land Act Inclusions Land Act Crown Grants Park Designations etc
bull For this setting all Interest Types are selected by default
bull At least ONE Interest Type must be selected
bull The Interest Group Categories reflect the naming of the layers in the ILRR Map Viewer
bull Users can selectunselect interest types by checking and unchecking the desired Interest type By checkingunchecking an Interest group users can turn the whole group on or off
bull Users can click the Clear All button to unselect all interests or click Select All to select all interests
bull Refer to Appendix B Query Validation Criteria Table for requirements
92 Interest Agency The Interest Agency Parameter allows you to select which agencies to include in your query
Interest Type
Interest Group
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 29
bull The default for this parameter is All Interest Agencies are selected
bull At least ONE Interest Agency must be selected
bull If you have selected an Interest Holder Interest Agencies are filtered
bull Users can click the Clear All button to unselect all agencies or click Select All to select all agencies
bull Refer to Appendix B Query Validation Criteria Table for requirements
93 Location The Location parameter allows you to specify the area or location of the interest There are several different location types
bull Province of BC ndash uses the BC boundary as an AOI
ndash The Province of BC is the default for this parameter unless an Interest Holder is known
bull ILRR Interest Identifier ndash uses unique ILRR specific
ndash Omit dashes spaces and other delimiting characters
bull Parcel Identifier (PID) ndash uses Private Parcel Identifier
ndash Omit dashes spaces and other delimiting characters
bull Parcel ID Number (PIN) ndash uses Crown parcel identifier
ndash Omit dashes spaces and other delimiting characters
bull Title Number ndash uses private parcel Title number
ndash Omit dashes spaces and other delimiting characters
bull Grid ndash uses various map grids
ndash If you select this option you will be directed to the Custom Status Grid screen From here you can select
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 30
Petroleum Natural Gas (ie Mapsheet 094I Map Group 13 Map Block I)
Peace River Block (ie Township 84 Range 18 Section 16)
NTS (ie 094J)
BCGS (ie 94J029)
bull Legal Description ndash uses unique land description
ndash If you select this option you will be directed to the Location Type ndash Legal Description Search screen
bull Map Viewer ndash choose your Area of Interest (AOI) from the Map Viewer The Map Viewer in the Custom Status ndash Location function works in a similar manner as the Map Inquiry function For more information on the map viewer refer to the Map Inquiry section
bull Refer to Appendix B Query Validation Criteria Table for requirements
bull Validation on the ILRR Interest Identifier PID or PIN will be performed to ensure the value entered is valid and there is associated spatial data
931 Grid Search
Defining a Petroleum Natural Gas Grid (Example 82-F-10-H-71-D)
bull In the Map Sheet field enter a map sheet number (ie 082F) This field is case sensitive
bull In the Map Group field enter a Map Group number (ie 10)
bull In the Map Block field enter a Map Block (ie H) This field is case sensitive
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 31
bull In the Map Unit field enter a Map Unit (ie 071) This field is case sensitive The Map Unit number is always a 3 digit number For 2 digit numbers precede them with a zero
Defining a Peace River Block Grid (Example NE 14 OF SECTION 16 TOWNSHIP 84 RANGE 18)
bull In the Township field enter the Township (mandatory field)
bull In the Range field enter the Range (mandatory field)
ndash In some instances the Township and Range numbers may be combined and displayed as a 4 digit number (ie 8418)
bull In the Section field enter a Section (mandatory field)
bull Quarter section can be entered to narrow search parameters (NE NW SE SW)
932 Legal Description Search
bull Primary search Must complete at least one of the components indicated in the Primary column of the Legal Description Search Validation Rules (appendix C) (any subdivision components entered will be ignored for the search)
bull Crown Subdivision Land Title Subdivision or Right of Way search must complete at least two of the components indicated in the corresponding Parcel Type column of the Legal Description Search Validation Rules
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 32
bull Unknown search must complete at least one of the components indicated in the Legal Description Search Validation Rules (Unknown) (appendix D)
bull Limitation of 199 records on a search
The result values that are returned when the Parcel Type of Unknown is used for the search include
bull The number of results that were returned with a hyperlink that will navigate to the parcel type search results screen
bull A number with No hyperlink and the message Exceeds allowable number of records for a search
bull A lsquo0rsquo with No hyperlink and the message No Parcels were found matching your search criteria
bull NA when entered search components do not map to a parcel type
Primary Parcel Search
bull For Crown Subdiv PIN RoW PIN and LTO PID you may see a single result or a bracketed result Selecting the hyperlink will navigate to the corresponding search results screen
bull Selected Primary PIN(s) can be displayed with the Map Viewer if there is a spatial shape for the record
bull The OK button with a selected Primary PIN will navigate to the Location Type screen populating the PIN location type
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 33
Crown Subdivision Search
bull For Crown Primary PIN you may see a single result or a bracketed result Selecting the hyperlink will navigate to the corresponding search results screen
bull The Crown Land Interest hyperlink will navigate to the Crown Land Interest Report screen
bull Selected Crown Subdiv PIN(s) can be displayed with the Map Viewer
bull The OK button with a selected Crown Subdiv PIN will navigate to the Location Type screen populating the PIN location type
Crown Land Interest
bull Subdivision Parcel PIN hyperlink will navigate back to the Crown Subdivision Search Results screen
bull ILRR Interest Identifier hyperlink will display a Detail Report for the interest
bull A selected ILRR Interest Identifier can be displayed with the Map Viewer
bull The OK button with a selected ILRR Interest Identifier will navigate to the Location Type screen populating the ILRR Interest Identifier location type
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CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 35
Land Title Subdivision
bull The LTO PID hyperlink will navigate to the Land Title Subdivision Search Results Details window
bull For Primary PIN you may see a single result or a bracketed result Selecting the hyperlink will navigate to the corresponding search results screen
bull Selected LTO PID(s) can be displayed with the Map Viewer
bull The OK button with a selected LTO PID will navigate to the Location Type screen populating the PID location type
bull When the Non-ICF layer icon is displayed in the select column this indicates that the data was not provided through Integrated Cadastral Fabric (ICF)
bull When viewing multiple records in the Map Viewer at the same time the records must come from the same data source (ie all ICF or all Non-ICF)
Right of Way Search
bull For Primary PIN you may see a single result or a bracketed result Selecting the hyperlink will navigate to the corresponding search results screen
bull Selected RoW PIN(s) can be displayed with the Map Viewer bull The OK button with a selected RoW PIN will navigate to the Location Type
screen populating the PIN location type
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94 Term or Other Dates The Term or Other Dates parameter allows you to further refine which interests will be returned in your query There are four date types to choose from
bull Requested Date ndash Date of request
bull Term Start Date ndash Date interest starts
bull Term End Date ndash Date interest ends
bull Interest Date ndash Date interest was filed with agency
Users can choose any combination of these dates to refine their search
If the request date interest date term start date or the term end date does not contain a date within ILRR for an interest the interest may not
appear on the results list depending on how you have defined the Term Other Dates parameter (ie the termother dates parameter is designed to return interest based on the interest date interests that do not have an interest date will not be returned)
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95 Interest Holder Since contact information may be protected under the privacy provisions of the Freedom of Information and Protection of Privacy Act your ability to use this functionality or to view the information may be limited by your level of access security parameters You can search by organization name or individualpartner name The ILRR search engine will add a wildcard at the end of the text you enter You can enter the entire name eg Smith or the first part of the name eg Smi You can also use the wildcard () anywhere in your search text eg mi will return Smith Inc 100 Mile House etc
The interest holder and contact information are taken directly from the responsible agencies computer system and therefore differences in how
the various agencies captures and maintains the information (eg BC Ferries BC Ferries BC Ferries Inc) could affect your search results
951 Search Results
bull New Search returns you to the Interest Holder screen
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 38
bull If you have selected Interest Agency Interest Holders are filtered
bull Selecting the Interest Holder Name hyperlink will display the Interest Holder Detail information
bull Interest Holder contact information will not be displayed for BCeID users
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96 Interest Status The Interest Status parameter allows you to select which statuses to include in the query There are four status types included in the ILRR
bull Request ndash application or request has been accepted by an agency - decision pending
bull Active ndash rightinterest has been granted and is in good standing
bull Inactive ndash the right is no longer active and can not return to active status
bull Suspended ndash action taken by interest granting agency that suspends revokes or restricts action or rights of interest holder It may also mean that the term has expired The interest holder however has a period of time in which to reinstate the right
bull Users can click the Clear All button to unselect all statuses or click Select All to select all statuses
97 Interest Size The Interest Size parameter allows you to search for interest records of a particular size
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98 Custom Query Validation Rules (See Appendix B) For queries using a location type of PID PIN or Map Viewer
bull The AOI must be 5000000 hectares or less in size
ndash Additionally if the AOI is greater than 1000000 hectares in size an Interest Holder is must be defined
ndash One other parameter must be selected
Interest Type (select 5 or less)
Interest Agency (select 5 or less)
Date Range (10 years or less)
Interest Size
bull If the Area of Interest is between 100000 hectares and 1000000 hectares 1 of the following parameters is required
ndash Interest Type (select 5 or less)
ndash Interest Agency (select 5 or less)
ndash Date Range (10 years or less)
ndash Interest Size
bull If the Area of Interest is 100000 hectares or less in size no additional parameters are required
For queries using the location type of ILRR Approved Area or BC Province
bull Interest Holder is required OR
bull 2 of the following parameters are required
ndash Interest Type (select 5 or less)
ndash Interest Agency (select 5 or less)
ndash TermOther Dates (if range selected it must be less than 10 years)
ndash Interest Size
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99 Saving a Query It is important to note that before saving a query you should make sure that your parameters are valid and the query does not generate errors The best way to do this is to run the query When you are satisfied that the query works and generates the results you want to save close or minimize your results window and click on the ldquoSave Queryrdquo button in the Custom Status Parameter Summary window At this time you can also save the query to other users by inputting their user ID
bull Saving a query saves the query parameters of a Custom Status Query or an Interest Query NOT the results
bull Entering the query parameters as part of the description is advised
bull The query description will be displayed on the Summary and Detail Reports when printing a screen or output format is file (excluding CSV)
bull The query can be shared with others
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10 My Queries and Notifications The My Queries and Notifications area of the ILRR provides the user the opportunity to modify copy or delete a previously saved query and to create modify and cancel a notification It is important to note that when saving a query you are saving query parameters not results This means that when the interest data changes in the ILRR the results of your saved query may change as well To save query results have them reported as a document file or sent as a batch report by email and then save the document after following the link in the email notice To be alerted when something has changed within your AOI create a notification for the saved query Notifications are based on saved queries ndash if any updates or inserts occur within the AOI defined by the query the associated notifications are automatically sent
101 Viewing Query Details bull Select the query Name hyperlink
bull Displays the query details
bull Displays notification details when available
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102 Copying a Query bull The Copy Query function allows you to copy the parameters of a saved query
bull You can copy any query in the query list
bull You cannot change the parameters when performing a copy of a query
103 Modifying a Query bull The modify query function is only for queries that you have created If you want
to modify a query that was created by another user you must copy it first then modify it
bull Performing the modify function will navigate to either
ndash Query Interest Record Search Parameters screen
ndash Custom Status Parameter Summary screen
bull There are two areas of the query that can be modified
ndash Query parameters
ndash Query characteristics (query name query description query users)
bull If you have do not save the modifications the output using the Batch function will be derived from your original query parameters not the modified query
104 Deleting a Query bull The delete query function will delete or remove a query from the query list
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 44
bull When the current user is the creator of the query the query will be permanently deleted from
ndash your query list
ndash the query list of other users that had access to this query
bull When the current user is the creator of the query the query will be removed from the query list Other users of this query will still have access to the query
105 Creating a Notification If you want to be alerted when something has changed within a saved query result set you can create a notification for the query that generates the results
Before a notification can be created 3 conditions must be met
1 The query must have been run
2 The query cannot have an existing notification
3 The query cannot exceed maximum run time If these conditions are met a notification can be created for a query Once created the user will receive a notification of a change when
1 A new request or interest record is added
2 There is a change in state of an existing request or interest record
3 There is a change in geometry A Maximum threshold has been set so that you will only receive a notification if the change to the geometry area is greater than 5 or more than 1 hectare or if a point moves more than one meter By choosing the ldquoCreate Notificationrdquo link the user can input any number of email addresses that he wishes to be notified when a change has occurred These can be on the daily weekly monthly or yearly basis
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 45
106 Cancelling a Notification bull The Cancel Notification functions allows you to cancel a notification for a saved
query
bull To Cancel Notifications from queries that belong to another user the query owner must be contacted
bull Only the creator of the query can cancel the notification
107 Receiving a Notification bull The user will receive a notification of change when one or more of the following
conditions are met
ndash New request or interest record is added
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 46
ndash Change in state of an existing request or interest record occurs (status is changed)
ndash Change in geometry for an interest
bull Polygons The total area has changed more than 5 or more than 1 hectare
bull Lines The total area of the buffer shape polygon has changed more than 5 or more than 1 hectare
bull Points The point has moved a distance greater than 1 metre in any direction
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11 Public Report The public report provides clients access to a single comprehensive report that utilizes the same cut of data used internally in a format that conforms to the Freedom of Information and Protection of Privacy standards The reports allow a public user to generate a conflict andor constraint report based on an ILRR interest location area of interest or Geomark URL Select your report option Define search location Review Report
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12 Business Report The Business Reports in the ILRR are business specific reports that have been created for specific work flows Currently there is only one Business Report Mineral Titles - Land Owner Notification
121 Mineral Titles ndash Land Owner Notification Part of the requirement of the mineral tenure holders is notification Bill 12 of the Miscellaneous Statutes Amendment Act 2007 now requires a person to serve notice on the private landowner(s) or Crown land lease holder(s) before commencing a mining activity Within the ILRR Business Reports is the Mineral Titles ndash Land Owner Notification report This report allows the tenure holder to input their tenure number or to select an area of interest and then view the Land Owner Notification report as a PDF
bull The user can select to create a Land Owner Notification report by either entering a Mineral Tenure Number (ie 383281) or by selecting an Area of Interest (AOI) and define an AOI in the Map Viewer using the Area of Interest tools
bull The Land Owner Notification results will be displayed in a PDF report There are four sections to the report the General Information section the Crown land lease section the private land within the AOI section and the private land possibly within the AOI section These are explained in more detail below
ndash The General Information section has the name of the report the date it was
run and the search information The search information indicates whether a user-selected AOI or a Mineral Tenure Number was used to define the geographic extent for the report
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 49
ndash The Crown Land Lease section lists all of the Crown land leases which intersecttouchcome in contact withoverlap the AOI along with the ownerrsquos name and address If a lease has multiple owners each owner and their address would be listed The first owner would be labelled Record 1 the second owner would be Record 2 etc If no leases were found the report would say ldquoNone foundrdquo
ndash The Private Lands Within Area of Interest section lists the private land parcels which are completely or partially within or overlap the AOI The Land Title Parcel Identifier (PID) and legal description are listed for each parcel Ownership information for private land is not part of the ILRR so contact information will need to be acquired using BC Online httpswwwbconlinegovbcca
ndash The Private Land Possibly Within the Area of Interest section lists the private land parcels which are possibly within or overlap the AOI The Land Title Parcel Identifier (PID) and legal description are listed for each parcel Ownership information for private land is not part of the ILRR so contact information will need to be acquired using BC Online
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 50
1211 Determining Ownership of a Parcel
There are a few options for determining the ownership information of a private parcel If you have a BC Online account you can look up this information in the BC Assessment Authority or Land Title and Survey Authority systems
bull Some useful links for BC Online
ndash BC Online Homepage httpswwwbconlinegovbcca
ndash BC Online Products httpswwwbconlinegovbccaproductshtml (probably use the Land amp Real Property)
ndash Account Management httpswwwbconlinegovbccamybconlinehtml
bull If there are only a few overlaps in your Land Owner Notification Report you might want to consider giving the report information to a titles search company and have them provide you with the ownership information you require
bull For more information on the procedures for determining the ownership of private land and Crown land leases the following document can be used
ndash httpwwwemprgovbccaTitlesMineralTitlesPubDocumentsLONFM_LON_procedurespdf
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 51
13 Appendix A ndash Map Inquiry and Map Viewer Symbology
Navigation and administration tools
Full extent - map extends to the full view of British Columbia
Zoom In - Zoom in on the map Click and drag a box to zoom in around a specific area
Zoom Out - click on the map to zoom the map out
Pan - click and drag on the map in the direction you want to move
Zoom Previous - zooms the map to the last extent
Zoom to Uploaded Shapefile ndash zooms the map to an uploaded shapefile
Overview Map - shows where the current map window extent is located in BC
Print to PDF - creates a PDF of the current map view
Save Session - saves a session to server or client (your PC or network)
Open Session - opens a saved session
Markup tools
Point Markup - add a point on the map Line Markup - click 2 or more points on the map to draw a line on the map Rectangle Markup - click and drag to draw a rectangle on the map Polygon Markup - click 3 or more points on the map to draw a polygon Line segments can not cross each other Text Markup - add your own text or a coordinate label Label Markup - select a layer and field to label features on the map Grid Markup - define how many horizontal and vertical lines to mark on the map window Erase Markup - erase individually by clicking on it or erase a group by dragging a box around the area Clear Selection ndashprovides the option to select and clear markup graphics andor AOI graphics
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Upload a Shapefile - add your own shape file to the map Must be BC in Albers projection (BCeID and government users can then use the shape to create an area of interest AOI) Report notified interests
Viewing and analytical tools
Identify Visible - identify attributes of all layers turned on at one point
Identify - click on feature on the map on the active layer to view attribute Identify by Radius - view all attributes on a layer within a specific distance around a point Select - select features on the map Buffer - select features within a specific distance around a selection set Measure Distance - calculates distance of user defined line segment Measure Area - calculates the area of a user defined polygon XY Location - gets you the location coordinates
Select and accept an area of interest(AOI) and add to your map
Draw AOI - Click on 3 or more points to draw an AOI polygon for statusing Pick an existing polygon for an AOI - You can also select the polygon created when you imported your shape file using the Upload a Shapefile tool Erase area of interest ndash Erases your current AOI
Users can accept the AOI and create an instant attribute status report of Crown land rights and interests in their AOI
Click on
14 Appendix B Query Validation Criteria Table
USER SELECTS VALIDATION RULES
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 53
Location Type Area of Interest in Hectares
User Must Select Parameter
Parameter Limits
PIN PID or Map Viewer Between 1 amp 5 million
Interest Holder At least one
PIN PID or Map Viewer Between 100000 amp 1 million
Interest Holder
At least one
OR
Between 100000 amp 1 million
At least TWO of the following parameters
Interest Type 5 Types or less
Interest Agency 5 Agencies or less
TermOther Dates A span of 10 years or less
Interest Size No limits
PIN PID or Map Viewer Less than 100000
No rules No limits
ILRR Approved Area or BC Province
NA Interest Holder
OR
NA At least TWO of the following parameters
Interest Type 5 Types or less
Interest Agency 5 Agencies or less
TermOther Dates A span of 10 years or less
Interest Size No limits
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 54
15 Appendix C Legal Description Validation Rules
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16 Appendix D Query Validation Criteria Table (unknown)
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 11
Reports are restricted to a maximum of 199 records
ndash File Reports
Output is as a document (available in CSV PDF or RTF formats)
Summary Reports (see Summary Reports) or Detail Report (see Detail Reports) are available
Reports results are restricted to a maximum of 199 records
ndash Batch Reports
Output can be displayed as a document accessed by an emailed link (available in CSV PDF or RTF formats)
Summary Report or Detail Reports are available
Reports are restricted to a maximum of 1999 records
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 12
55 Customizing the ILRR Map Viewer The ILRR map viewer can be customized to create a specific ldquoviewrdquo that the user can create save or print an ILRR map
bull In the ILRR Map Viewer users can zoom to an area of interest using the
navigation tools Zoom In Zoom Out Pan or Zoom Previous
bull Make the desired layers visible by putting a check to the left of each layer in the
tab and click the tab
ndash Most of the layers are only visible at a scale less than 300000 Rolling over the sign to the left of the layer name will confirm what scale the layer is visible at
bull Many layer symbologies can be customized in the tab by clicking the
Change Symbols tool to the right of the layer
ndash You can change the layer symbology and label symbolize by attribute or restore the default symbology
bull View the Map Legend Settings by clicking the tab and then clicking Settings Users can check all layers that you want to display in the legend
bull Click the Save Session to Client tool Click Save session now and then click Save Navigate to the appropriate folder where you wish to save your session
The saved session can be opened at a later date to return to the same location with the same settings (layers AOIs markups etc)
To open a saved session in the Map Viewer click the Open Session tool Click Browse then navigate to the folder where the
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 13
saved session is stored Select the file and click OK Click Open Session
For more information on Customizing the ILRR Viewer refer to the Map Viewer Quick Reference Guide
56 Printing a Map
Use the Print to PDF tool to create a PDF map that you can either print or save to a file To Print to PDF
1 Zoom to the extent on the map you wish to print using the navigational tools
2 Optionally add any markup to the map that may be relevant to your image
3 Click the Print PDF tool In the Information Panel a list of options will be displayed
4 Select the Template from the drop-down menu
5 Select the Scale from the second drop-down menu
6 Enter a Title for the map in the textbox
7 Optionally add any notes that you wish to be included on the map
8 Click OK It may take a few minutes for the map to load
9 Click the [ open map ] link to open your PDF map
10 Here you can either save the PDF or print the PDF
57 Uploading a Shapefile
Use the Upload Shapefile tool to use shapefiles created in other mapping programs as a layer in the ILRR Map Viewer
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Uploaded Shapefiles must have a BC Albers Projection to be imported into the ILRR Map Viewer The parameters are as
follows
- Central meridian 1260000 West longitude
- First Standard Parallel 500000 North latitude
- Second Standard Parallel 583000 North latitude
- Latitude of projection origin 450000 North latitude
- False northing 00
- False easting 10000000 (one million meters) To upload a shapefile
1 Click the Upload Shapefile tool
2 Under Shapefile Attribute File (dbf) click Browse Navigate to the folder where the shapefile dbf file is stored select the file and click OK
3 Under Shapefile Spatial File (shp) click Browse Navigate to the folder where the shapefile shp file is stored select the file and click OK
4 Enter a name for the layer which will be displayed in the layer list
5 Select the symbol colour from the drop-down menu
6 Choose the position where your shapefile will be displayed in the layer list
7 Click OK to upload the shapefile as a layer
Step 2
Step 1
Step 3
Step 4
Step 5
Step 6
Step 7
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Users are required to navigate and zoom to your uploaded layers location using either the standard navigation tools or using the Zoom to Uploaded
Shapefile tool (described in the next section)The shapefile will be the colour that you selected (default is red)
58 Zoom to Uploaded Shapefile The easiest method of navigating to an uploaded shapefile is to use the Zoom to
Uploaded Shapefile tool This tool allows the user to select a shapefile that has been uploaded and then be zoomed to the spatial extent of the shapefile in the Map Viewer To use the Zoom to Uploaded Shapefile tool
1 Upload a shapefile using the Upload Shapefile tool (see previous section)
2 Click the Zoom to Uploaded Shapefile tool
3 In the Map Viewer sidebar choose the uploaded shapefile name from the Layer Name pick list Click OK
Only uploaded shapefiles will be displayed in the Layer Name pick list Other layers can not be zoomed to using this function If no shapefile has
been uploaded the Layer Name pick list will be empty
4 The map will zoom to the extent of the uploaded shapefile
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6 Summary Report The power of the ILRR is its ability to provide the user with a variety of reports The summary report screen displays a high level summary of interest records that result from the query that was created (through Map Inquiry Query Interest Record Survey Parcel Search or Custom Status) The records displayed here are reflective of the display options selected and the data access level your user ID is allowed
bull Summary Report is restricted to a maximum of 199 interest records for a screen or file return or 1999 for a batch return
bull The ILRR Interest Identifier hyperlink will navigate to the Detail Report for that record
bull The Create Status Report and the Create Overlay Report can be performed on a selected ILRR Interest Identifier
bull Selected ILRR Interest Identifier(s) can be displayed with the Map Viewer if there is spatial information available by checking the select box for the record and clicking the button
bull Selected ILRR Interest Identifier(s) can be displayed as a Conflicting Interest with the user created AOI to determine the amount of overlap between the features by
clicking the tool
bull Large interests are identified with the display of the icon The map viewer scale at the bottom of the Map Viewer must be set to 1300000 to view a large interest The complete interest will not be displayed
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 17
Interests that do not have associated spatial data cannot be viewed in Map Viewer or selected to create a status report
The default screen includes ILRR Interest Identifier Issuing Agency Business Identifier Status Type and Responsible Agency These columns can be sorted the user can also create a status report of a record (query the interests that intersect this particular record) view the spatial extent for the record or look at a Detailed Report for a record
There are certain records where the details may be restricted these are shown with a yellow background limited information and no access to the detailed report or spatial information is provided unless appropriate authorization levels are assigned to the user Some sensitive data does not get included such as reserves and requested including petroleum sites Business BCeID and IDIR users can request a higher level of security to view these reports by completing a Change User Access Form Forms are available from the GeoBC Service Desk at httpgeobcgovbccailrrfilesdocumentationILRR_Change_to_User_Access_Formpdf
61 Detailed Report The Detailed Report shows more information about a particular record including Interest Holder Location Area Dates and related Business Keys It is accessed when an Interest is selected by clicking the hyperlink in the Summary Report
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From the Detailed Report screen users can
bull View the spatial record in Map Viewer if spatial data is available
bull Create a Status Report using the current record as the AOI
bull Create an Overlay Report using the current record as the AOI
bull Access GATOR (GATOR subscription required for non-government users)
62 Map Viewer From the Detailed Report or Summary Report screen choose the Map Viewer link to display your results
bull The map zooms to the extent that allows viewing of your selected feature
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For large interests you may not be able to see the extent of the feature as the size of the feature extends beyond the layer visible
scale and will be used to zoom in and pan to see the interest area coverage
63 Create Status Report From the Detailed Report or Summary Report users can create a status report for a particular interest to determine what effect if any other interests have on your selected interest
bull This function will act as if you selected the feature as an AOI in the Map Inquiry function Once selected you will be prompted to define a spatial relationship and a buffer and then to set the Display Options
64 Create Overlay Report Using a selected interest the ILRR Overlay Report allows the user from the Detailed Report or Summary Report to search through the layers of the spatial data available from LRDW and report information about the feature records that spatially overlap with the selected interest
Selected Feature (shown in yellow)
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bull The user can select as many SOE layers as desired that will be searched to see if they overlap the area of the selected interest
bull The Overlay Report will list the Report Details (Name Date Shape name and buffer size) the intersecting features sorted by layer the Layers Queried Successfully and the Overlay Disclaimer
65 Display Conflicting Interests From the Summary Report users can create a Conflicting Interests Report for a particular interest to determine what effect if any the Area of Interest (AOI) the user has defined overlaps a selected interest
The conflicting interest function will only work with the screen output format This means you are limited to less than 199 registered interests in your status query report
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If there is no box and it says lsquono spatialrsquo you will not be able to utilize the conflicting interest display with that selected interest
Once the Conflicting Interests option is selected the conflicting interests will be displayed in the Map Viewer In the map display you can determine the degree of intersection between the AOI and the selected interest
bull The Map Viewer will show the user defined Area of Interest (AOI) as red where it does not intersect with the selected interest and the selected interest area as yellow
bull Where the user defined Area of Interest (AOI) and the area of the selected interest do intersect is displayed in orange
Example 1 In the example below the AOI and the selected interest partially overlap The Area of Interest is shown in red and the selected interest is shown in yellow Where the AOI and the selected interest overlap is shown as orange
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 22
Example 2 In the example below the AOI and the selected interest do not overlap therefore there is no orange area This is possible when using an AOI buffer and the interest falls within the buffer of the AOI or if the lsquoadjoinrsquo function is selected as the spatial relationship for the status query instead of intersect
66 GATOR Users with access to GATOR can click the GATOR link for information on the selected record GATOR is an acronym for Government AccessTool for On-line Retrieval It is an easy to use tool that allows registered users access to the Internet to interactively
Selected Interest
Area of Interest (AOI)
Selected Interest
Area of Interest (AOI)
Overlap
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 23
view extract and print information from the Crown Land Registry For more information click the link that interests you
If the user sees GATOR Main links that will take the user to the Tantalis GATOR homepage
More information on GATOR can be found on the What is Tantalis GATOR webpage
Information on how to use GATOR can be found on the Tantalis GATOR Quickguide webpage
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7 Query Interest Record The Query Interest Record allows you to locate a specific interest record using non-spatial attribute data like the ILRR Identifier the Agency Record Identifier (or business key) including unique business identifier or business key for an interest
The results of a successful query of an interest record will provide a report (summary and detailed) on your specific record and allow you to view the spatial extent You could then also run a status to determine what other rights and interests intersect with or overlap your record The information can be used to support decisions on the best use of the land identify potential land use conflicts and constraints support the referral process determine whether rights can be issued and identify where restrictions are needed
A unique identifier is assigned to the interest record by the issuing agencys operational database If you choose to search by this parameter you will follow these steps
bull Search by Agency Record Identifier
bull Select the Interest Group radio button
bull Select the Agency Record Identifier radio button and enter the record identifier value
bull Data entered is case sensitive A unique number is assigned to the record when the record is added to the ILRR database If you choose to search by this parameter enter the ILRR Interest Identifier in the appropriate space ldquoILRR Interest Identifierrdquo
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 25
Above are the two options in the Query Interest Record The image on the left uses the Agency Record value search (for the Disposition Transaction SID in the image) The image on the left uses the ILRR Interest Identifier value Both of these values will return the same record
8 Survey Parcel Search The ILRR provide users the opportunity to do a quick search by survey parcel using PID PIN Title Number or legal description
Any part of a legal description can be entered into the search screen depending on the accuracy of the input you will receive an equally accurate output
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 26
The Plan number of a legal description can be entered into the Defining Document section of the Survey Parcel Search window
The output from a survey parcel search will provide the user with immediate determination of privatepublic land (with the information available) the primary PIN and the LTO PID if available The parcel can also be viewed spatially using the map viewer
9 Custom Status Query The Custom Status allows you to build a query using seven different parameters You can complete one or more of the parameters to fine-tune your query and result set
bull Parameters can be set by selecting the desired parameter type from the ILRR sidebar under Custom Status
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 27
bull Parameters that have been selected can be returned to the default parameters by clicking the Reset button for that parameter type
bull All Parameters can be returned to the default parameters by clicking the Reset All button
bull Once one or more of the parameters have been set the user can click the Submit button to create the ILRR Summary Report
The results of a successful query of an interest record will provide statusers decision makers and land planners with information to determine the best use of the land identify potential conflicts make decisions on where rights can be issued or identify where restrictions are needed Refer to Appendix B Query Validation Criteria Table for requirements
If no AOI exists within the set parameters the user will see a warning box stating ldquoNo AOI for Conflict Reportingrdquo You can then click Next to
continue to the Generate Report Display Options screen or click Cancel to go to the My Queries and Notifications screen
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91 Interest Type The Interest Type parameter allows you to select which interests to include in your query You can select any or all of the 262 different interest types which are grouped according to type IE Forest Roads Land Act Inclusions Land Act Crown Grants Park Designations etc
bull For this setting all Interest Types are selected by default
bull At least ONE Interest Type must be selected
bull The Interest Group Categories reflect the naming of the layers in the ILRR Map Viewer
bull Users can selectunselect interest types by checking and unchecking the desired Interest type By checkingunchecking an Interest group users can turn the whole group on or off
bull Users can click the Clear All button to unselect all interests or click Select All to select all interests
bull Refer to Appendix B Query Validation Criteria Table for requirements
92 Interest Agency The Interest Agency Parameter allows you to select which agencies to include in your query
Interest Type
Interest Group
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 29
bull The default for this parameter is All Interest Agencies are selected
bull At least ONE Interest Agency must be selected
bull If you have selected an Interest Holder Interest Agencies are filtered
bull Users can click the Clear All button to unselect all agencies or click Select All to select all agencies
bull Refer to Appendix B Query Validation Criteria Table for requirements
93 Location The Location parameter allows you to specify the area or location of the interest There are several different location types
bull Province of BC ndash uses the BC boundary as an AOI
ndash The Province of BC is the default for this parameter unless an Interest Holder is known
bull ILRR Interest Identifier ndash uses unique ILRR specific
ndash Omit dashes spaces and other delimiting characters
bull Parcel Identifier (PID) ndash uses Private Parcel Identifier
ndash Omit dashes spaces and other delimiting characters
bull Parcel ID Number (PIN) ndash uses Crown parcel identifier
ndash Omit dashes spaces and other delimiting characters
bull Title Number ndash uses private parcel Title number
ndash Omit dashes spaces and other delimiting characters
bull Grid ndash uses various map grids
ndash If you select this option you will be directed to the Custom Status Grid screen From here you can select
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 30
Petroleum Natural Gas (ie Mapsheet 094I Map Group 13 Map Block I)
Peace River Block (ie Township 84 Range 18 Section 16)
NTS (ie 094J)
BCGS (ie 94J029)
bull Legal Description ndash uses unique land description
ndash If you select this option you will be directed to the Location Type ndash Legal Description Search screen
bull Map Viewer ndash choose your Area of Interest (AOI) from the Map Viewer The Map Viewer in the Custom Status ndash Location function works in a similar manner as the Map Inquiry function For more information on the map viewer refer to the Map Inquiry section
bull Refer to Appendix B Query Validation Criteria Table for requirements
bull Validation on the ILRR Interest Identifier PID or PIN will be performed to ensure the value entered is valid and there is associated spatial data
931 Grid Search
Defining a Petroleum Natural Gas Grid (Example 82-F-10-H-71-D)
bull In the Map Sheet field enter a map sheet number (ie 082F) This field is case sensitive
bull In the Map Group field enter a Map Group number (ie 10)
bull In the Map Block field enter a Map Block (ie H) This field is case sensitive
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 31
bull In the Map Unit field enter a Map Unit (ie 071) This field is case sensitive The Map Unit number is always a 3 digit number For 2 digit numbers precede them with a zero
Defining a Peace River Block Grid (Example NE 14 OF SECTION 16 TOWNSHIP 84 RANGE 18)
bull In the Township field enter the Township (mandatory field)
bull In the Range field enter the Range (mandatory field)
ndash In some instances the Township and Range numbers may be combined and displayed as a 4 digit number (ie 8418)
bull In the Section field enter a Section (mandatory field)
bull Quarter section can be entered to narrow search parameters (NE NW SE SW)
932 Legal Description Search
bull Primary search Must complete at least one of the components indicated in the Primary column of the Legal Description Search Validation Rules (appendix C) (any subdivision components entered will be ignored for the search)
bull Crown Subdivision Land Title Subdivision or Right of Way search must complete at least two of the components indicated in the corresponding Parcel Type column of the Legal Description Search Validation Rules
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 32
bull Unknown search must complete at least one of the components indicated in the Legal Description Search Validation Rules (Unknown) (appendix D)
bull Limitation of 199 records on a search
The result values that are returned when the Parcel Type of Unknown is used for the search include
bull The number of results that were returned with a hyperlink that will navigate to the parcel type search results screen
bull A number with No hyperlink and the message Exceeds allowable number of records for a search
bull A lsquo0rsquo with No hyperlink and the message No Parcels were found matching your search criteria
bull NA when entered search components do not map to a parcel type
Primary Parcel Search
bull For Crown Subdiv PIN RoW PIN and LTO PID you may see a single result or a bracketed result Selecting the hyperlink will navigate to the corresponding search results screen
bull Selected Primary PIN(s) can be displayed with the Map Viewer if there is a spatial shape for the record
bull The OK button with a selected Primary PIN will navigate to the Location Type screen populating the PIN location type
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 33
Crown Subdivision Search
bull For Crown Primary PIN you may see a single result or a bracketed result Selecting the hyperlink will navigate to the corresponding search results screen
bull The Crown Land Interest hyperlink will navigate to the Crown Land Interest Report screen
bull Selected Crown Subdiv PIN(s) can be displayed with the Map Viewer
bull The OK button with a selected Crown Subdiv PIN will navigate to the Location Type screen populating the PIN location type
Crown Land Interest
bull Subdivision Parcel PIN hyperlink will navigate back to the Crown Subdivision Search Results screen
bull ILRR Interest Identifier hyperlink will display a Detail Report for the interest
bull A selected ILRR Interest Identifier can be displayed with the Map Viewer
bull The OK button with a selected ILRR Interest Identifier will navigate to the Location Type screen populating the ILRR Interest Identifier location type
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 34
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 35
Land Title Subdivision
bull The LTO PID hyperlink will navigate to the Land Title Subdivision Search Results Details window
bull For Primary PIN you may see a single result or a bracketed result Selecting the hyperlink will navigate to the corresponding search results screen
bull Selected LTO PID(s) can be displayed with the Map Viewer
bull The OK button with a selected LTO PID will navigate to the Location Type screen populating the PID location type
bull When the Non-ICF layer icon is displayed in the select column this indicates that the data was not provided through Integrated Cadastral Fabric (ICF)
bull When viewing multiple records in the Map Viewer at the same time the records must come from the same data source (ie all ICF or all Non-ICF)
Right of Way Search
bull For Primary PIN you may see a single result or a bracketed result Selecting the hyperlink will navigate to the corresponding search results screen
bull Selected RoW PIN(s) can be displayed with the Map Viewer bull The OK button with a selected RoW PIN will navigate to the Location Type
screen populating the PIN location type
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 36
94 Term or Other Dates The Term or Other Dates parameter allows you to further refine which interests will be returned in your query There are four date types to choose from
bull Requested Date ndash Date of request
bull Term Start Date ndash Date interest starts
bull Term End Date ndash Date interest ends
bull Interest Date ndash Date interest was filed with agency
Users can choose any combination of these dates to refine their search
If the request date interest date term start date or the term end date does not contain a date within ILRR for an interest the interest may not
appear on the results list depending on how you have defined the Term Other Dates parameter (ie the termother dates parameter is designed to return interest based on the interest date interests that do not have an interest date will not be returned)
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 37
95 Interest Holder Since contact information may be protected under the privacy provisions of the Freedom of Information and Protection of Privacy Act your ability to use this functionality or to view the information may be limited by your level of access security parameters You can search by organization name or individualpartner name The ILRR search engine will add a wildcard at the end of the text you enter You can enter the entire name eg Smith or the first part of the name eg Smi You can also use the wildcard () anywhere in your search text eg mi will return Smith Inc 100 Mile House etc
The interest holder and contact information are taken directly from the responsible agencies computer system and therefore differences in how
the various agencies captures and maintains the information (eg BC Ferries BC Ferries BC Ferries Inc) could affect your search results
951 Search Results
bull New Search returns you to the Interest Holder screen
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 38
bull If you have selected Interest Agency Interest Holders are filtered
bull Selecting the Interest Holder Name hyperlink will display the Interest Holder Detail information
bull Interest Holder contact information will not be displayed for BCeID users
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 39
96 Interest Status The Interest Status parameter allows you to select which statuses to include in the query There are four status types included in the ILRR
bull Request ndash application or request has been accepted by an agency - decision pending
bull Active ndash rightinterest has been granted and is in good standing
bull Inactive ndash the right is no longer active and can not return to active status
bull Suspended ndash action taken by interest granting agency that suspends revokes or restricts action or rights of interest holder It may also mean that the term has expired The interest holder however has a period of time in which to reinstate the right
bull Users can click the Clear All button to unselect all statuses or click Select All to select all statuses
97 Interest Size The Interest Size parameter allows you to search for interest records of a particular size
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98 Custom Query Validation Rules (See Appendix B) For queries using a location type of PID PIN or Map Viewer
bull The AOI must be 5000000 hectares or less in size
ndash Additionally if the AOI is greater than 1000000 hectares in size an Interest Holder is must be defined
ndash One other parameter must be selected
Interest Type (select 5 or less)
Interest Agency (select 5 or less)
Date Range (10 years or less)
Interest Size
bull If the Area of Interest is between 100000 hectares and 1000000 hectares 1 of the following parameters is required
ndash Interest Type (select 5 or less)
ndash Interest Agency (select 5 or less)
ndash Date Range (10 years or less)
ndash Interest Size
bull If the Area of Interest is 100000 hectares or less in size no additional parameters are required
For queries using the location type of ILRR Approved Area or BC Province
bull Interest Holder is required OR
bull 2 of the following parameters are required
ndash Interest Type (select 5 or less)
ndash Interest Agency (select 5 or less)
ndash TermOther Dates (if range selected it must be less than 10 years)
ndash Interest Size
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99 Saving a Query It is important to note that before saving a query you should make sure that your parameters are valid and the query does not generate errors The best way to do this is to run the query When you are satisfied that the query works and generates the results you want to save close or minimize your results window and click on the ldquoSave Queryrdquo button in the Custom Status Parameter Summary window At this time you can also save the query to other users by inputting their user ID
bull Saving a query saves the query parameters of a Custom Status Query or an Interest Query NOT the results
bull Entering the query parameters as part of the description is advised
bull The query description will be displayed on the Summary and Detail Reports when printing a screen or output format is file (excluding CSV)
bull The query can be shared with others
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10 My Queries and Notifications The My Queries and Notifications area of the ILRR provides the user the opportunity to modify copy or delete a previously saved query and to create modify and cancel a notification It is important to note that when saving a query you are saving query parameters not results This means that when the interest data changes in the ILRR the results of your saved query may change as well To save query results have them reported as a document file or sent as a batch report by email and then save the document after following the link in the email notice To be alerted when something has changed within your AOI create a notification for the saved query Notifications are based on saved queries ndash if any updates or inserts occur within the AOI defined by the query the associated notifications are automatically sent
101 Viewing Query Details bull Select the query Name hyperlink
bull Displays the query details
bull Displays notification details when available
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102 Copying a Query bull The Copy Query function allows you to copy the parameters of a saved query
bull You can copy any query in the query list
bull You cannot change the parameters when performing a copy of a query
103 Modifying a Query bull The modify query function is only for queries that you have created If you want
to modify a query that was created by another user you must copy it first then modify it
bull Performing the modify function will navigate to either
ndash Query Interest Record Search Parameters screen
ndash Custom Status Parameter Summary screen
bull There are two areas of the query that can be modified
ndash Query parameters
ndash Query characteristics (query name query description query users)
bull If you have do not save the modifications the output using the Batch function will be derived from your original query parameters not the modified query
104 Deleting a Query bull The delete query function will delete or remove a query from the query list
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bull When the current user is the creator of the query the query will be permanently deleted from
ndash your query list
ndash the query list of other users that had access to this query
bull When the current user is the creator of the query the query will be removed from the query list Other users of this query will still have access to the query
105 Creating a Notification If you want to be alerted when something has changed within a saved query result set you can create a notification for the query that generates the results
Before a notification can be created 3 conditions must be met
1 The query must have been run
2 The query cannot have an existing notification
3 The query cannot exceed maximum run time If these conditions are met a notification can be created for a query Once created the user will receive a notification of a change when
1 A new request or interest record is added
2 There is a change in state of an existing request or interest record
3 There is a change in geometry A Maximum threshold has been set so that you will only receive a notification if the change to the geometry area is greater than 5 or more than 1 hectare or if a point moves more than one meter By choosing the ldquoCreate Notificationrdquo link the user can input any number of email addresses that he wishes to be notified when a change has occurred These can be on the daily weekly monthly or yearly basis
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106 Cancelling a Notification bull The Cancel Notification functions allows you to cancel a notification for a saved
query
bull To Cancel Notifications from queries that belong to another user the query owner must be contacted
bull Only the creator of the query can cancel the notification
107 Receiving a Notification bull The user will receive a notification of change when one or more of the following
conditions are met
ndash New request or interest record is added
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ndash Change in state of an existing request or interest record occurs (status is changed)
ndash Change in geometry for an interest
bull Polygons The total area has changed more than 5 or more than 1 hectare
bull Lines The total area of the buffer shape polygon has changed more than 5 or more than 1 hectare
bull Points The point has moved a distance greater than 1 metre in any direction
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11 Public Report The public report provides clients access to a single comprehensive report that utilizes the same cut of data used internally in a format that conforms to the Freedom of Information and Protection of Privacy standards The reports allow a public user to generate a conflict andor constraint report based on an ILRR interest location area of interest or Geomark URL Select your report option Define search location Review Report
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12 Business Report The Business Reports in the ILRR are business specific reports that have been created for specific work flows Currently there is only one Business Report Mineral Titles - Land Owner Notification
121 Mineral Titles ndash Land Owner Notification Part of the requirement of the mineral tenure holders is notification Bill 12 of the Miscellaneous Statutes Amendment Act 2007 now requires a person to serve notice on the private landowner(s) or Crown land lease holder(s) before commencing a mining activity Within the ILRR Business Reports is the Mineral Titles ndash Land Owner Notification report This report allows the tenure holder to input their tenure number or to select an area of interest and then view the Land Owner Notification report as a PDF
bull The user can select to create a Land Owner Notification report by either entering a Mineral Tenure Number (ie 383281) or by selecting an Area of Interest (AOI) and define an AOI in the Map Viewer using the Area of Interest tools
bull The Land Owner Notification results will be displayed in a PDF report There are four sections to the report the General Information section the Crown land lease section the private land within the AOI section and the private land possibly within the AOI section These are explained in more detail below
ndash The General Information section has the name of the report the date it was
run and the search information The search information indicates whether a user-selected AOI or a Mineral Tenure Number was used to define the geographic extent for the report
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 49
ndash The Crown Land Lease section lists all of the Crown land leases which intersecttouchcome in contact withoverlap the AOI along with the ownerrsquos name and address If a lease has multiple owners each owner and their address would be listed The first owner would be labelled Record 1 the second owner would be Record 2 etc If no leases were found the report would say ldquoNone foundrdquo
ndash The Private Lands Within Area of Interest section lists the private land parcels which are completely or partially within or overlap the AOI The Land Title Parcel Identifier (PID) and legal description are listed for each parcel Ownership information for private land is not part of the ILRR so contact information will need to be acquired using BC Online httpswwwbconlinegovbcca
ndash The Private Land Possibly Within the Area of Interest section lists the private land parcels which are possibly within or overlap the AOI The Land Title Parcel Identifier (PID) and legal description are listed for each parcel Ownership information for private land is not part of the ILRR so contact information will need to be acquired using BC Online
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1211 Determining Ownership of a Parcel
There are a few options for determining the ownership information of a private parcel If you have a BC Online account you can look up this information in the BC Assessment Authority or Land Title and Survey Authority systems
bull Some useful links for BC Online
ndash BC Online Homepage httpswwwbconlinegovbcca
ndash BC Online Products httpswwwbconlinegovbccaproductshtml (probably use the Land amp Real Property)
ndash Account Management httpswwwbconlinegovbccamybconlinehtml
bull If there are only a few overlaps in your Land Owner Notification Report you might want to consider giving the report information to a titles search company and have them provide you with the ownership information you require
bull For more information on the procedures for determining the ownership of private land and Crown land leases the following document can be used
ndash httpwwwemprgovbccaTitlesMineralTitlesPubDocumentsLONFM_LON_procedurespdf
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13 Appendix A ndash Map Inquiry and Map Viewer Symbology
Navigation and administration tools
Full extent - map extends to the full view of British Columbia
Zoom In - Zoom in on the map Click and drag a box to zoom in around a specific area
Zoom Out - click on the map to zoom the map out
Pan - click and drag on the map in the direction you want to move
Zoom Previous - zooms the map to the last extent
Zoom to Uploaded Shapefile ndash zooms the map to an uploaded shapefile
Overview Map - shows where the current map window extent is located in BC
Print to PDF - creates a PDF of the current map view
Save Session - saves a session to server or client (your PC or network)
Open Session - opens a saved session
Markup tools
Point Markup - add a point on the map Line Markup - click 2 or more points on the map to draw a line on the map Rectangle Markup - click and drag to draw a rectangle on the map Polygon Markup - click 3 or more points on the map to draw a polygon Line segments can not cross each other Text Markup - add your own text or a coordinate label Label Markup - select a layer and field to label features on the map Grid Markup - define how many horizontal and vertical lines to mark on the map window Erase Markup - erase individually by clicking on it or erase a group by dragging a box around the area Clear Selection ndashprovides the option to select and clear markup graphics andor AOI graphics
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Upload a Shapefile - add your own shape file to the map Must be BC in Albers projection (BCeID and government users can then use the shape to create an area of interest AOI) Report notified interests
Viewing and analytical tools
Identify Visible - identify attributes of all layers turned on at one point
Identify - click on feature on the map on the active layer to view attribute Identify by Radius - view all attributes on a layer within a specific distance around a point Select - select features on the map Buffer - select features within a specific distance around a selection set Measure Distance - calculates distance of user defined line segment Measure Area - calculates the area of a user defined polygon XY Location - gets you the location coordinates
Select and accept an area of interest(AOI) and add to your map
Draw AOI - Click on 3 or more points to draw an AOI polygon for statusing Pick an existing polygon for an AOI - You can also select the polygon created when you imported your shape file using the Upload a Shapefile tool Erase area of interest ndash Erases your current AOI
Users can accept the AOI and create an instant attribute status report of Crown land rights and interests in their AOI
Click on
14 Appendix B Query Validation Criteria Table
USER SELECTS VALIDATION RULES
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 53
Location Type Area of Interest in Hectares
User Must Select Parameter
Parameter Limits
PIN PID or Map Viewer Between 1 amp 5 million
Interest Holder At least one
PIN PID or Map Viewer Between 100000 amp 1 million
Interest Holder
At least one
OR
Between 100000 amp 1 million
At least TWO of the following parameters
Interest Type 5 Types or less
Interest Agency 5 Agencies or less
TermOther Dates A span of 10 years or less
Interest Size No limits
PIN PID or Map Viewer Less than 100000
No rules No limits
ILRR Approved Area or BC Province
NA Interest Holder
OR
NA At least TWO of the following parameters
Interest Type 5 Types or less
Interest Agency 5 Agencies or less
TermOther Dates A span of 10 years or less
Interest Size No limits
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15 Appendix C Legal Description Validation Rules
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16 Appendix D Query Validation Criteria Table (unknown)
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55 Customizing the ILRR Map Viewer The ILRR map viewer can be customized to create a specific ldquoviewrdquo that the user can create save or print an ILRR map
bull In the ILRR Map Viewer users can zoom to an area of interest using the
navigation tools Zoom In Zoom Out Pan or Zoom Previous
bull Make the desired layers visible by putting a check to the left of each layer in the
tab and click the tab
ndash Most of the layers are only visible at a scale less than 300000 Rolling over the sign to the left of the layer name will confirm what scale the layer is visible at
bull Many layer symbologies can be customized in the tab by clicking the
Change Symbols tool to the right of the layer
ndash You can change the layer symbology and label symbolize by attribute or restore the default symbology
bull View the Map Legend Settings by clicking the tab and then clicking Settings Users can check all layers that you want to display in the legend
bull Click the Save Session to Client tool Click Save session now and then click Save Navigate to the appropriate folder where you wish to save your session
The saved session can be opened at a later date to return to the same location with the same settings (layers AOIs markups etc)
To open a saved session in the Map Viewer click the Open Session tool Click Browse then navigate to the folder where the
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 13
saved session is stored Select the file and click OK Click Open Session
For more information on Customizing the ILRR Viewer refer to the Map Viewer Quick Reference Guide
56 Printing a Map
Use the Print to PDF tool to create a PDF map that you can either print or save to a file To Print to PDF
1 Zoom to the extent on the map you wish to print using the navigational tools
2 Optionally add any markup to the map that may be relevant to your image
3 Click the Print PDF tool In the Information Panel a list of options will be displayed
4 Select the Template from the drop-down menu
5 Select the Scale from the second drop-down menu
6 Enter a Title for the map in the textbox
7 Optionally add any notes that you wish to be included on the map
8 Click OK It may take a few minutes for the map to load
9 Click the [ open map ] link to open your PDF map
10 Here you can either save the PDF or print the PDF
57 Uploading a Shapefile
Use the Upload Shapefile tool to use shapefiles created in other mapping programs as a layer in the ILRR Map Viewer
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Uploaded Shapefiles must have a BC Albers Projection to be imported into the ILRR Map Viewer The parameters are as
follows
- Central meridian 1260000 West longitude
- First Standard Parallel 500000 North latitude
- Second Standard Parallel 583000 North latitude
- Latitude of projection origin 450000 North latitude
- False northing 00
- False easting 10000000 (one million meters) To upload a shapefile
1 Click the Upload Shapefile tool
2 Under Shapefile Attribute File (dbf) click Browse Navigate to the folder where the shapefile dbf file is stored select the file and click OK
3 Under Shapefile Spatial File (shp) click Browse Navigate to the folder where the shapefile shp file is stored select the file and click OK
4 Enter a name for the layer which will be displayed in the layer list
5 Select the symbol colour from the drop-down menu
6 Choose the position where your shapefile will be displayed in the layer list
7 Click OK to upload the shapefile as a layer
Step 2
Step 1
Step 3
Step 4
Step 5
Step 6
Step 7
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Users are required to navigate and zoom to your uploaded layers location using either the standard navigation tools or using the Zoom to Uploaded
Shapefile tool (described in the next section)The shapefile will be the colour that you selected (default is red)
58 Zoom to Uploaded Shapefile The easiest method of navigating to an uploaded shapefile is to use the Zoom to
Uploaded Shapefile tool This tool allows the user to select a shapefile that has been uploaded and then be zoomed to the spatial extent of the shapefile in the Map Viewer To use the Zoom to Uploaded Shapefile tool
1 Upload a shapefile using the Upload Shapefile tool (see previous section)
2 Click the Zoom to Uploaded Shapefile tool
3 In the Map Viewer sidebar choose the uploaded shapefile name from the Layer Name pick list Click OK
Only uploaded shapefiles will be displayed in the Layer Name pick list Other layers can not be zoomed to using this function If no shapefile has
been uploaded the Layer Name pick list will be empty
4 The map will zoom to the extent of the uploaded shapefile
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6 Summary Report The power of the ILRR is its ability to provide the user with a variety of reports The summary report screen displays a high level summary of interest records that result from the query that was created (through Map Inquiry Query Interest Record Survey Parcel Search or Custom Status) The records displayed here are reflective of the display options selected and the data access level your user ID is allowed
bull Summary Report is restricted to a maximum of 199 interest records for a screen or file return or 1999 for a batch return
bull The ILRR Interest Identifier hyperlink will navigate to the Detail Report for that record
bull The Create Status Report and the Create Overlay Report can be performed on a selected ILRR Interest Identifier
bull Selected ILRR Interest Identifier(s) can be displayed with the Map Viewer if there is spatial information available by checking the select box for the record and clicking the button
bull Selected ILRR Interest Identifier(s) can be displayed as a Conflicting Interest with the user created AOI to determine the amount of overlap between the features by
clicking the tool
bull Large interests are identified with the display of the icon The map viewer scale at the bottom of the Map Viewer must be set to 1300000 to view a large interest The complete interest will not be displayed
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Interests that do not have associated spatial data cannot be viewed in Map Viewer or selected to create a status report
The default screen includes ILRR Interest Identifier Issuing Agency Business Identifier Status Type and Responsible Agency These columns can be sorted the user can also create a status report of a record (query the interests that intersect this particular record) view the spatial extent for the record or look at a Detailed Report for a record
There are certain records where the details may be restricted these are shown with a yellow background limited information and no access to the detailed report or spatial information is provided unless appropriate authorization levels are assigned to the user Some sensitive data does not get included such as reserves and requested including petroleum sites Business BCeID and IDIR users can request a higher level of security to view these reports by completing a Change User Access Form Forms are available from the GeoBC Service Desk at httpgeobcgovbccailrrfilesdocumentationILRR_Change_to_User_Access_Formpdf
61 Detailed Report The Detailed Report shows more information about a particular record including Interest Holder Location Area Dates and related Business Keys It is accessed when an Interest is selected by clicking the hyperlink in the Summary Report
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From the Detailed Report screen users can
bull View the spatial record in Map Viewer if spatial data is available
bull Create a Status Report using the current record as the AOI
bull Create an Overlay Report using the current record as the AOI
bull Access GATOR (GATOR subscription required for non-government users)
62 Map Viewer From the Detailed Report or Summary Report screen choose the Map Viewer link to display your results
bull The map zooms to the extent that allows viewing of your selected feature
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For large interests you may not be able to see the extent of the feature as the size of the feature extends beyond the layer visible
scale and will be used to zoom in and pan to see the interest area coverage
63 Create Status Report From the Detailed Report or Summary Report users can create a status report for a particular interest to determine what effect if any other interests have on your selected interest
bull This function will act as if you selected the feature as an AOI in the Map Inquiry function Once selected you will be prompted to define a spatial relationship and a buffer and then to set the Display Options
64 Create Overlay Report Using a selected interest the ILRR Overlay Report allows the user from the Detailed Report or Summary Report to search through the layers of the spatial data available from LRDW and report information about the feature records that spatially overlap with the selected interest
Selected Feature (shown in yellow)
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bull The user can select as many SOE layers as desired that will be searched to see if they overlap the area of the selected interest
bull The Overlay Report will list the Report Details (Name Date Shape name and buffer size) the intersecting features sorted by layer the Layers Queried Successfully and the Overlay Disclaimer
65 Display Conflicting Interests From the Summary Report users can create a Conflicting Interests Report for a particular interest to determine what effect if any the Area of Interest (AOI) the user has defined overlaps a selected interest
The conflicting interest function will only work with the screen output format This means you are limited to less than 199 registered interests in your status query report
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If there is no box and it says lsquono spatialrsquo you will not be able to utilize the conflicting interest display with that selected interest
Once the Conflicting Interests option is selected the conflicting interests will be displayed in the Map Viewer In the map display you can determine the degree of intersection between the AOI and the selected interest
bull The Map Viewer will show the user defined Area of Interest (AOI) as red where it does not intersect with the selected interest and the selected interest area as yellow
bull Where the user defined Area of Interest (AOI) and the area of the selected interest do intersect is displayed in orange
Example 1 In the example below the AOI and the selected interest partially overlap The Area of Interest is shown in red and the selected interest is shown in yellow Where the AOI and the selected interest overlap is shown as orange
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 22
Example 2 In the example below the AOI and the selected interest do not overlap therefore there is no orange area This is possible when using an AOI buffer and the interest falls within the buffer of the AOI or if the lsquoadjoinrsquo function is selected as the spatial relationship for the status query instead of intersect
66 GATOR Users with access to GATOR can click the GATOR link for information on the selected record GATOR is an acronym for Government AccessTool for On-line Retrieval It is an easy to use tool that allows registered users access to the Internet to interactively
Selected Interest
Area of Interest (AOI)
Selected Interest
Area of Interest (AOI)
Overlap
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 23
view extract and print information from the Crown Land Registry For more information click the link that interests you
If the user sees GATOR Main links that will take the user to the Tantalis GATOR homepage
More information on GATOR can be found on the What is Tantalis GATOR webpage
Information on how to use GATOR can be found on the Tantalis GATOR Quickguide webpage
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 24
7 Query Interest Record The Query Interest Record allows you to locate a specific interest record using non-spatial attribute data like the ILRR Identifier the Agency Record Identifier (or business key) including unique business identifier or business key for an interest
The results of a successful query of an interest record will provide a report (summary and detailed) on your specific record and allow you to view the spatial extent You could then also run a status to determine what other rights and interests intersect with or overlap your record The information can be used to support decisions on the best use of the land identify potential land use conflicts and constraints support the referral process determine whether rights can be issued and identify where restrictions are needed
A unique identifier is assigned to the interest record by the issuing agencys operational database If you choose to search by this parameter you will follow these steps
bull Search by Agency Record Identifier
bull Select the Interest Group radio button
bull Select the Agency Record Identifier radio button and enter the record identifier value
bull Data entered is case sensitive A unique number is assigned to the record when the record is added to the ILRR database If you choose to search by this parameter enter the ILRR Interest Identifier in the appropriate space ldquoILRR Interest Identifierrdquo
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 25
Above are the two options in the Query Interest Record The image on the left uses the Agency Record value search (for the Disposition Transaction SID in the image) The image on the left uses the ILRR Interest Identifier value Both of these values will return the same record
8 Survey Parcel Search The ILRR provide users the opportunity to do a quick search by survey parcel using PID PIN Title Number or legal description
Any part of a legal description can be entered into the search screen depending on the accuracy of the input you will receive an equally accurate output
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 26
The Plan number of a legal description can be entered into the Defining Document section of the Survey Parcel Search window
The output from a survey parcel search will provide the user with immediate determination of privatepublic land (with the information available) the primary PIN and the LTO PID if available The parcel can also be viewed spatially using the map viewer
9 Custom Status Query The Custom Status allows you to build a query using seven different parameters You can complete one or more of the parameters to fine-tune your query and result set
bull Parameters can be set by selecting the desired parameter type from the ILRR sidebar under Custom Status
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 27
bull Parameters that have been selected can be returned to the default parameters by clicking the Reset button for that parameter type
bull All Parameters can be returned to the default parameters by clicking the Reset All button
bull Once one or more of the parameters have been set the user can click the Submit button to create the ILRR Summary Report
The results of a successful query of an interest record will provide statusers decision makers and land planners with information to determine the best use of the land identify potential conflicts make decisions on where rights can be issued or identify where restrictions are needed Refer to Appendix B Query Validation Criteria Table for requirements
If no AOI exists within the set parameters the user will see a warning box stating ldquoNo AOI for Conflict Reportingrdquo You can then click Next to
continue to the Generate Report Display Options screen or click Cancel to go to the My Queries and Notifications screen
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 28
91 Interest Type The Interest Type parameter allows you to select which interests to include in your query You can select any or all of the 262 different interest types which are grouped according to type IE Forest Roads Land Act Inclusions Land Act Crown Grants Park Designations etc
bull For this setting all Interest Types are selected by default
bull At least ONE Interest Type must be selected
bull The Interest Group Categories reflect the naming of the layers in the ILRR Map Viewer
bull Users can selectunselect interest types by checking and unchecking the desired Interest type By checkingunchecking an Interest group users can turn the whole group on or off
bull Users can click the Clear All button to unselect all interests or click Select All to select all interests
bull Refer to Appendix B Query Validation Criteria Table for requirements
92 Interest Agency The Interest Agency Parameter allows you to select which agencies to include in your query
Interest Type
Interest Group
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 29
bull The default for this parameter is All Interest Agencies are selected
bull At least ONE Interest Agency must be selected
bull If you have selected an Interest Holder Interest Agencies are filtered
bull Users can click the Clear All button to unselect all agencies or click Select All to select all agencies
bull Refer to Appendix B Query Validation Criteria Table for requirements
93 Location The Location parameter allows you to specify the area or location of the interest There are several different location types
bull Province of BC ndash uses the BC boundary as an AOI
ndash The Province of BC is the default for this parameter unless an Interest Holder is known
bull ILRR Interest Identifier ndash uses unique ILRR specific
ndash Omit dashes spaces and other delimiting characters
bull Parcel Identifier (PID) ndash uses Private Parcel Identifier
ndash Omit dashes spaces and other delimiting characters
bull Parcel ID Number (PIN) ndash uses Crown parcel identifier
ndash Omit dashes spaces and other delimiting characters
bull Title Number ndash uses private parcel Title number
ndash Omit dashes spaces and other delimiting characters
bull Grid ndash uses various map grids
ndash If you select this option you will be directed to the Custom Status Grid screen From here you can select
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 30
Petroleum Natural Gas (ie Mapsheet 094I Map Group 13 Map Block I)
Peace River Block (ie Township 84 Range 18 Section 16)
NTS (ie 094J)
BCGS (ie 94J029)
bull Legal Description ndash uses unique land description
ndash If you select this option you will be directed to the Location Type ndash Legal Description Search screen
bull Map Viewer ndash choose your Area of Interest (AOI) from the Map Viewer The Map Viewer in the Custom Status ndash Location function works in a similar manner as the Map Inquiry function For more information on the map viewer refer to the Map Inquiry section
bull Refer to Appendix B Query Validation Criteria Table for requirements
bull Validation on the ILRR Interest Identifier PID or PIN will be performed to ensure the value entered is valid and there is associated spatial data
931 Grid Search
Defining a Petroleum Natural Gas Grid (Example 82-F-10-H-71-D)
bull In the Map Sheet field enter a map sheet number (ie 082F) This field is case sensitive
bull In the Map Group field enter a Map Group number (ie 10)
bull In the Map Block field enter a Map Block (ie H) This field is case sensitive
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 31
bull In the Map Unit field enter a Map Unit (ie 071) This field is case sensitive The Map Unit number is always a 3 digit number For 2 digit numbers precede them with a zero
Defining a Peace River Block Grid (Example NE 14 OF SECTION 16 TOWNSHIP 84 RANGE 18)
bull In the Township field enter the Township (mandatory field)
bull In the Range field enter the Range (mandatory field)
ndash In some instances the Township and Range numbers may be combined and displayed as a 4 digit number (ie 8418)
bull In the Section field enter a Section (mandatory field)
bull Quarter section can be entered to narrow search parameters (NE NW SE SW)
932 Legal Description Search
bull Primary search Must complete at least one of the components indicated in the Primary column of the Legal Description Search Validation Rules (appendix C) (any subdivision components entered will be ignored for the search)
bull Crown Subdivision Land Title Subdivision or Right of Way search must complete at least two of the components indicated in the corresponding Parcel Type column of the Legal Description Search Validation Rules
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 32
bull Unknown search must complete at least one of the components indicated in the Legal Description Search Validation Rules (Unknown) (appendix D)
bull Limitation of 199 records on a search
The result values that are returned when the Parcel Type of Unknown is used for the search include
bull The number of results that were returned with a hyperlink that will navigate to the parcel type search results screen
bull A number with No hyperlink and the message Exceeds allowable number of records for a search
bull A lsquo0rsquo with No hyperlink and the message No Parcels were found matching your search criteria
bull NA when entered search components do not map to a parcel type
Primary Parcel Search
bull For Crown Subdiv PIN RoW PIN and LTO PID you may see a single result or a bracketed result Selecting the hyperlink will navigate to the corresponding search results screen
bull Selected Primary PIN(s) can be displayed with the Map Viewer if there is a spatial shape for the record
bull The OK button with a selected Primary PIN will navigate to the Location Type screen populating the PIN location type
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 33
Crown Subdivision Search
bull For Crown Primary PIN you may see a single result or a bracketed result Selecting the hyperlink will navigate to the corresponding search results screen
bull The Crown Land Interest hyperlink will navigate to the Crown Land Interest Report screen
bull Selected Crown Subdiv PIN(s) can be displayed with the Map Viewer
bull The OK button with a selected Crown Subdiv PIN will navigate to the Location Type screen populating the PIN location type
Crown Land Interest
bull Subdivision Parcel PIN hyperlink will navigate back to the Crown Subdivision Search Results screen
bull ILRR Interest Identifier hyperlink will display a Detail Report for the interest
bull A selected ILRR Interest Identifier can be displayed with the Map Viewer
bull The OK button with a selected ILRR Interest Identifier will navigate to the Location Type screen populating the ILRR Interest Identifier location type
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 34
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 35
Land Title Subdivision
bull The LTO PID hyperlink will navigate to the Land Title Subdivision Search Results Details window
bull For Primary PIN you may see a single result or a bracketed result Selecting the hyperlink will navigate to the corresponding search results screen
bull Selected LTO PID(s) can be displayed with the Map Viewer
bull The OK button with a selected LTO PID will navigate to the Location Type screen populating the PID location type
bull When the Non-ICF layer icon is displayed in the select column this indicates that the data was not provided through Integrated Cadastral Fabric (ICF)
bull When viewing multiple records in the Map Viewer at the same time the records must come from the same data source (ie all ICF or all Non-ICF)
Right of Way Search
bull For Primary PIN you may see a single result or a bracketed result Selecting the hyperlink will navigate to the corresponding search results screen
bull Selected RoW PIN(s) can be displayed with the Map Viewer bull The OK button with a selected RoW PIN will navigate to the Location Type
screen populating the PIN location type
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94 Term or Other Dates The Term or Other Dates parameter allows you to further refine which interests will be returned in your query There are four date types to choose from
bull Requested Date ndash Date of request
bull Term Start Date ndash Date interest starts
bull Term End Date ndash Date interest ends
bull Interest Date ndash Date interest was filed with agency
Users can choose any combination of these dates to refine their search
If the request date interest date term start date or the term end date does not contain a date within ILRR for an interest the interest may not
appear on the results list depending on how you have defined the Term Other Dates parameter (ie the termother dates parameter is designed to return interest based on the interest date interests that do not have an interest date will not be returned)
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95 Interest Holder Since contact information may be protected under the privacy provisions of the Freedom of Information and Protection of Privacy Act your ability to use this functionality or to view the information may be limited by your level of access security parameters You can search by organization name or individualpartner name The ILRR search engine will add a wildcard at the end of the text you enter You can enter the entire name eg Smith or the first part of the name eg Smi You can also use the wildcard () anywhere in your search text eg mi will return Smith Inc 100 Mile House etc
The interest holder and contact information are taken directly from the responsible agencies computer system and therefore differences in how
the various agencies captures and maintains the information (eg BC Ferries BC Ferries BC Ferries Inc) could affect your search results
951 Search Results
bull New Search returns you to the Interest Holder screen
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bull If you have selected Interest Agency Interest Holders are filtered
bull Selecting the Interest Holder Name hyperlink will display the Interest Holder Detail information
bull Interest Holder contact information will not be displayed for BCeID users
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96 Interest Status The Interest Status parameter allows you to select which statuses to include in the query There are four status types included in the ILRR
bull Request ndash application or request has been accepted by an agency - decision pending
bull Active ndash rightinterest has been granted and is in good standing
bull Inactive ndash the right is no longer active and can not return to active status
bull Suspended ndash action taken by interest granting agency that suspends revokes or restricts action or rights of interest holder It may also mean that the term has expired The interest holder however has a period of time in which to reinstate the right
bull Users can click the Clear All button to unselect all statuses or click Select All to select all statuses
97 Interest Size The Interest Size parameter allows you to search for interest records of a particular size
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98 Custom Query Validation Rules (See Appendix B) For queries using a location type of PID PIN or Map Viewer
bull The AOI must be 5000000 hectares or less in size
ndash Additionally if the AOI is greater than 1000000 hectares in size an Interest Holder is must be defined
ndash One other parameter must be selected
Interest Type (select 5 or less)
Interest Agency (select 5 or less)
Date Range (10 years or less)
Interest Size
bull If the Area of Interest is between 100000 hectares and 1000000 hectares 1 of the following parameters is required
ndash Interest Type (select 5 or less)
ndash Interest Agency (select 5 or less)
ndash Date Range (10 years or less)
ndash Interest Size
bull If the Area of Interest is 100000 hectares or less in size no additional parameters are required
For queries using the location type of ILRR Approved Area or BC Province
bull Interest Holder is required OR
bull 2 of the following parameters are required
ndash Interest Type (select 5 or less)
ndash Interest Agency (select 5 or less)
ndash TermOther Dates (if range selected it must be less than 10 years)
ndash Interest Size
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99 Saving a Query It is important to note that before saving a query you should make sure that your parameters are valid and the query does not generate errors The best way to do this is to run the query When you are satisfied that the query works and generates the results you want to save close or minimize your results window and click on the ldquoSave Queryrdquo button in the Custom Status Parameter Summary window At this time you can also save the query to other users by inputting their user ID
bull Saving a query saves the query parameters of a Custom Status Query or an Interest Query NOT the results
bull Entering the query parameters as part of the description is advised
bull The query description will be displayed on the Summary and Detail Reports when printing a screen or output format is file (excluding CSV)
bull The query can be shared with others
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10 My Queries and Notifications The My Queries and Notifications area of the ILRR provides the user the opportunity to modify copy or delete a previously saved query and to create modify and cancel a notification It is important to note that when saving a query you are saving query parameters not results This means that when the interest data changes in the ILRR the results of your saved query may change as well To save query results have them reported as a document file or sent as a batch report by email and then save the document after following the link in the email notice To be alerted when something has changed within your AOI create a notification for the saved query Notifications are based on saved queries ndash if any updates or inserts occur within the AOI defined by the query the associated notifications are automatically sent
101 Viewing Query Details bull Select the query Name hyperlink
bull Displays the query details
bull Displays notification details when available
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102 Copying a Query bull The Copy Query function allows you to copy the parameters of a saved query
bull You can copy any query in the query list
bull You cannot change the parameters when performing a copy of a query
103 Modifying a Query bull The modify query function is only for queries that you have created If you want
to modify a query that was created by another user you must copy it first then modify it
bull Performing the modify function will navigate to either
ndash Query Interest Record Search Parameters screen
ndash Custom Status Parameter Summary screen
bull There are two areas of the query that can be modified
ndash Query parameters
ndash Query characteristics (query name query description query users)
bull If you have do not save the modifications the output using the Batch function will be derived from your original query parameters not the modified query
104 Deleting a Query bull The delete query function will delete or remove a query from the query list
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 44
bull When the current user is the creator of the query the query will be permanently deleted from
ndash your query list
ndash the query list of other users that had access to this query
bull When the current user is the creator of the query the query will be removed from the query list Other users of this query will still have access to the query
105 Creating a Notification If you want to be alerted when something has changed within a saved query result set you can create a notification for the query that generates the results
Before a notification can be created 3 conditions must be met
1 The query must have been run
2 The query cannot have an existing notification
3 The query cannot exceed maximum run time If these conditions are met a notification can be created for a query Once created the user will receive a notification of a change when
1 A new request or interest record is added
2 There is a change in state of an existing request or interest record
3 There is a change in geometry A Maximum threshold has been set so that you will only receive a notification if the change to the geometry area is greater than 5 or more than 1 hectare or if a point moves more than one meter By choosing the ldquoCreate Notificationrdquo link the user can input any number of email addresses that he wishes to be notified when a change has occurred These can be on the daily weekly monthly or yearly basis
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 45
106 Cancelling a Notification bull The Cancel Notification functions allows you to cancel a notification for a saved
query
bull To Cancel Notifications from queries that belong to another user the query owner must be contacted
bull Only the creator of the query can cancel the notification
107 Receiving a Notification bull The user will receive a notification of change when one or more of the following
conditions are met
ndash New request or interest record is added
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 46
ndash Change in state of an existing request or interest record occurs (status is changed)
ndash Change in geometry for an interest
bull Polygons The total area has changed more than 5 or more than 1 hectare
bull Lines The total area of the buffer shape polygon has changed more than 5 or more than 1 hectare
bull Points The point has moved a distance greater than 1 metre in any direction
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11 Public Report The public report provides clients access to a single comprehensive report that utilizes the same cut of data used internally in a format that conforms to the Freedom of Information and Protection of Privacy standards The reports allow a public user to generate a conflict andor constraint report based on an ILRR interest location area of interest or Geomark URL Select your report option Define search location Review Report
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12 Business Report The Business Reports in the ILRR are business specific reports that have been created for specific work flows Currently there is only one Business Report Mineral Titles - Land Owner Notification
121 Mineral Titles ndash Land Owner Notification Part of the requirement of the mineral tenure holders is notification Bill 12 of the Miscellaneous Statutes Amendment Act 2007 now requires a person to serve notice on the private landowner(s) or Crown land lease holder(s) before commencing a mining activity Within the ILRR Business Reports is the Mineral Titles ndash Land Owner Notification report This report allows the tenure holder to input their tenure number or to select an area of interest and then view the Land Owner Notification report as a PDF
bull The user can select to create a Land Owner Notification report by either entering a Mineral Tenure Number (ie 383281) or by selecting an Area of Interest (AOI) and define an AOI in the Map Viewer using the Area of Interest tools
bull The Land Owner Notification results will be displayed in a PDF report There are four sections to the report the General Information section the Crown land lease section the private land within the AOI section and the private land possibly within the AOI section These are explained in more detail below
ndash The General Information section has the name of the report the date it was
run and the search information The search information indicates whether a user-selected AOI or a Mineral Tenure Number was used to define the geographic extent for the report
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 49
ndash The Crown Land Lease section lists all of the Crown land leases which intersecttouchcome in contact withoverlap the AOI along with the ownerrsquos name and address If a lease has multiple owners each owner and their address would be listed The first owner would be labelled Record 1 the second owner would be Record 2 etc If no leases were found the report would say ldquoNone foundrdquo
ndash The Private Lands Within Area of Interest section lists the private land parcels which are completely or partially within or overlap the AOI The Land Title Parcel Identifier (PID) and legal description are listed for each parcel Ownership information for private land is not part of the ILRR so contact information will need to be acquired using BC Online httpswwwbconlinegovbcca
ndash The Private Land Possibly Within the Area of Interest section lists the private land parcels which are possibly within or overlap the AOI The Land Title Parcel Identifier (PID) and legal description are listed for each parcel Ownership information for private land is not part of the ILRR so contact information will need to be acquired using BC Online
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1211 Determining Ownership of a Parcel
There are a few options for determining the ownership information of a private parcel If you have a BC Online account you can look up this information in the BC Assessment Authority or Land Title and Survey Authority systems
bull Some useful links for BC Online
ndash BC Online Homepage httpswwwbconlinegovbcca
ndash BC Online Products httpswwwbconlinegovbccaproductshtml (probably use the Land amp Real Property)
ndash Account Management httpswwwbconlinegovbccamybconlinehtml
bull If there are only a few overlaps in your Land Owner Notification Report you might want to consider giving the report information to a titles search company and have them provide you with the ownership information you require
bull For more information on the procedures for determining the ownership of private land and Crown land leases the following document can be used
ndash httpwwwemprgovbccaTitlesMineralTitlesPubDocumentsLONFM_LON_procedurespdf
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13 Appendix A ndash Map Inquiry and Map Viewer Symbology
Navigation and administration tools
Full extent - map extends to the full view of British Columbia
Zoom In - Zoom in on the map Click and drag a box to zoom in around a specific area
Zoom Out - click on the map to zoom the map out
Pan - click and drag on the map in the direction you want to move
Zoom Previous - zooms the map to the last extent
Zoom to Uploaded Shapefile ndash zooms the map to an uploaded shapefile
Overview Map - shows where the current map window extent is located in BC
Print to PDF - creates a PDF of the current map view
Save Session - saves a session to server or client (your PC or network)
Open Session - opens a saved session
Markup tools
Point Markup - add a point on the map Line Markup - click 2 or more points on the map to draw a line on the map Rectangle Markup - click and drag to draw a rectangle on the map Polygon Markup - click 3 or more points on the map to draw a polygon Line segments can not cross each other Text Markup - add your own text or a coordinate label Label Markup - select a layer and field to label features on the map Grid Markup - define how many horizontal and vertical lines to mark on the map window Erase Markup - erase individually by clicking on it or erase a group by dragging a box around the area Clear Selection ndashprovides the option to select and clear markup graphics andor AOI graphics
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 52
Upload a Shapefile - add your own shape file to the map Must be BC in Albers projection (BCeID and government users can then use the shape to create an area of interest AOI) Report notified interests
Viewing and analytical tools
Identify Visible - identify attributes of all layers turned on at one point
Identify - click on feature on the map on the active layer to view attribute Identify by Radius - view all attributes on a layer within a specific distance around a point Select - select features on the map Buffer - select features within a specific distance around a selection set Measure Distance - calculates distance of user defined line segment Measure Area - calculates the area of a user defined polygon XY Location - gets you the location coordinates
Select and accept an area of interest(AOI) and add to your map
Draw AOI - Click on 3 or more points to draw an AOI polygon for statusing Pick an existing polygon for an AOI - You can also select the polygon created when you imported your shape file using the Upload a Shapefile tool Erase area of interest ndash Erases your current AOI
Users can accept the AOI and create an instant attribute status report of Crown land rights and interests in their AOI
Click on
14 Appendix B Query Validation Criteria Table
USER SELECTS VALIDATION RULES
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 53
Location Type Area of Interest in Hectares
User Must Select Parameter
Parameter Limits
PIN PID or Map Viewer Between 1 amp 5 million
Interest Holder At least one
PIN PID or Map Viewer Between 100000 amp 1 million
Interest Holder
At least one
OR
Between 100000 amp 1 million
At least TWO of the following parameters
Interest Type 5 Types or less
Interest Agency 5 Agencies or less
TermOther Dates A span of 10 years or less
Interest Size No limits
PIN PID or Map Viewer Less than 100000
No rules No limits
ILRR Approved Area or BC Province
NA Interest Holder
OR
NA At least TWO of the following parameters
Interest Type 5 Types or less
Interest Agency 5 Agencies or less
TermOther Dates A span of 10 years or less
Interest Size No limits
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15 Appendix C Legal Description Validation Rules
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16 Appendix D Query Validation Criteria Table (unknown)
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 13
saved session is stored Select the file and click OK Click Open Session
For more information on Customizing the ILRR Viewer refer to the Map Viewer Quick Reference Guide
56 Printing a Map
Use the Print to PDF tool to create a PDF map that you can either print or save to a file To Print to PDF
1 Zoom to the extent on the map you wish to print using the navigational tools
2 Optionally add any markup to the map that may be relevant to your image
3 Click the Print PDF tool In the Information Panel a list of options will be displayed
4 Select the Template from the drop-down menu
5 Select the Scale from the second drop-down menu
6 Enter a Title for the map in the textbox
7 Optionally add any notes that you wish to be included on the map
8 Click OK It may take a few minutes for the map to load
9 Click the [ open map ] link to open your PDF map
10 Here you can either save the PDF or print the PDF
57 Uploading a Shapefile
Use the Upload Shapefile tool to use shapefiles created in other mapping programs as a layer in the ILRR Map Viewer
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Uploaded Shapefiles must have a BC Albers Projection to be imported into the ILRR Map Viewer The parameters are as
follows
- Central meridian 1260000 West longitude
- First Standard Parallel 500000 North latitude
- Second Standard Parallel 583000 North latitude
- Latitude of projection origin 450000 North latitude
- False northing 00
- False easting 10000000 (one million meters) To upload a shapefile
1 Click the Upload Shapefile tool
2 Under Shapefile Attribute File (dbf) click Browse Navigate to the folder where the shapefile dbf file is stored select the file and click OK
3 Under Shapefile Spatial File (shp) click Browse Navigate to the folder where the shapefile shp file is stored select the file and click OK
4 Enter a name for the layer which will be displayed in the layer list
5 Select the symbol colour from the drop-down menu
6 Choose the position where your shapefile will be displayed in the layer list
7 Click OK to upload the shapefile as a layer
Step 2
Step 1
Step 3
Step 4
Step 5
Step 6
Step 7
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Users are required to navigate and zoom to your uploaded layers location using either the standard navigation tools or using the Zoom to Uploaded
Shapefile tool (described in the next section)The shapefile will be the colour that you selected (default is red)
58 Zoom to Uploaded Shapefile The easiest method of navigating to an uploaded shapefile is to use the Zoom to
Uploaded Shapefile tool This tool allows the user to select a shapefile that has been uploaded and then be zoomed to the spatial extent of the shapefile in the Map Viewer To use the Zoom to Uploaded Shapefile tool
1 Upload a shapefile using the Upload Shapefile tool (see previous section)
2 Click the Zoom to Uploaded Shapefile tool
3 In the Map Viewer sidebar choose the uploaded shapefile name from the Layer Name pick list Click OK
Only uploaded shapefiles will be displayed in the Layer Name pick list Other layers can not be zoomed to using this function If no shapefile has
been uploaded the Layer Name pick list will be empty
4 The map will zoom to the extent of the uploaded shapefile
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6 Summary Report The power of the ILRR is its ability to provide the user with a variety of reports The summary report screen displays a high level summary of interest records that result from the query that was created (through Map Inquiry Query Interest Record Survey Parcel Search or Custom Status) The records displayed here are reflective of the display options selected and the data access level your user ID is allowed
bull Summary Report is restricted to a maximum of 199 interest records for a screen or file return or 1999 for a batch return
bull The ILRR Interest Identifier hyperlink will navigate to the Detail Report for that record
bull The Create Status Report and the Create Overlay Report can be performed on a selected ILRR Interest Identifier
bull Selected ILRR Interest Identifier(s) can be displayed with the Map Viewer if there is spatial information available by checking the select box for the record and clicking the button
bull Selected ILRR Interest Identifier(s) can be displayed as a Conflicting Interest with the user created AOI to determine the amount of overlap between the features by
clicking the tool
bull Large interests are identified with the display of the icon The map viewer scale at the bottom of the Map Viewer must be set to 1300000 to view a large interest The complete interest will not be displayed
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Interests that do not have associated spatial data cannot be viewed in Map Viewer or selected to create a status report
The default screen includes ILRR Interest Identifier Issuing Agency Business Identifier Status Type and Responsible Agency These columns can be sorted the user can also create a status report of a record (query the interests that intersect this particular record) view the spatial extent for the record or look at a Detailed Report for a record
There are certain records where the details may be restricted these are shown with a yellow background limited information and no access to the detailed report or spatial information is provided unless appropriate authorization levels are assigned to the user Some sensitive data does not get included such as reserves and requested including petroleum sites Business BCeID and IDIR users can request a higher level of security to view these reports by completing a Change User Access Form Forms are available from the GeoBC Service Desk at httpgeobcgovbccailrrfilesdocumentationILRR_Change_to_User_Access_Formpdf
61 Detailed Report The Detailed Report shows more information about a particular record including Interest Holder Location Area Dates and related Business Keys It is accessed when an Interest is selected by clicking the hyperlink in the Summary Report
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From the Detailed Report screen users can
bull View the spatial record in Map Viewer if spatial data is available
bull Create a Status Report using the current record as the AOI
bull Create an Overlay Report using the current record as the AOI
bull Access GATOR (GATOR subscription required for non-government users)
62 Map Viewer From the Detailed Report or Summary Report screen choose the Map Viewer link to display your results
bull The map zooms to the extent that allows viewing of your selected feature
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For large interests you may not be able to see the extent of the feature as the size of the feature extends beyond the layer visible
scale and will be used to zoom in and pan to see the interest area coverage
63 Create Status Report From the Detailed Report or Summary Report users can create a status report for a particular interest to determine what effect if any other interests have on your selected interest
bull This function will act as if you selected the feature as an AOI in the Map Inquiry function Once selected you will be prompted to define a spatial relationship and a buffer and then to set the Display Options
64 Create Overlay Report Using a selected interest the ILRR Overlay Report allows the user from the Detailed Report or Summary Report to search through the layers of the spatial data available from LRDW and report information about the feature records that spatially overlap with the selected interest
Selected Feature (shown in yellow)
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bull The user can select as many SOE layers as desired that will be searched to see if they overlap the area of the selected interest
bull The Overlay Report will list the Report Details (Name Date Shape name and buffer size) the intersecting features sorted by layer the Layers Queried Successfully and the Overlay Disclaimer
65 Display Conflicting Interests From the Summary Report users can create a Conflicting Interests Report for a particular interest to determine what effect if any the Area of Interest (AOI) the user has defined overlaps a selected interest
The conflicting interest function will only work with the screen output format This means you are limited to less than 199 registered interests in your status query report
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If there is no box and it says lsquono spatialrsquo you will not be able to utilize the conflicting interest display with that selected interest
Once the Conflicting Interests option is selected the conflicting interests will be displayed in the Map Viewer In the map display you can determine the degree of intersection between the AOI and the selected interest
bull The Map Viewer will show the user defined Area of Interest (AOI) as red where it does not intersect with the selected interest and the selected interest area as yellow
bull Where the user defined Area of Interest (AOI) and the area of the selected interest do intersect is displayed in orange
Example 1 In the example below the AOI and the selected interest partially overlap The Area of Interest is shown in red and the selected interest is shown in yellow Where the AOI and the selected interest overlap is shown as orange
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 22
Example 2 In the example below the AOI and the selected interest do not overlap therefore there is no orange area This is possible when using an AOI buffer and the interest falls within the buffer of the AOI or if the lsquoadjoinrsquo function is selected as the spatial relationship for the status query instead of intersect
66 GATOR Users with access to GATOR can click the GATOR link for information on the selected record GATOR is an acronym for Government AccessTool for On-line Retrieval It is an easy to use tool that allows registered users access to the Internet to interactively
Selected Interest
Area of Interest (AOI)
Selected Interest
Area of Interest (AOI)
Overlap
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 23
view extract and print information from the Crown Land Registry For more information click the link that interests you
If the user sees GATOR Main links that will take the user to the Tantalis GATOR homepage
More information on GATOR can be found on the What is Tantalis GATOR webpage
Information on how to use GATOR can be found on the Tantalis GATOR Quickguide webpage
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 24
7 Query Interest Record The Query Interest Record allows you to locate a specific interest record using non-spatial attribute data like the ILRR Identifier the Agency Record Identifier (or business key) including unique business identifier or business key for an interest
The results of a successful query of an interest record will provide a report (summary and detailed) on your specific record and allow you to view the spatial extent You could then also run a status to determine what other rights and interests intersect with or overlap your record The information can be used to support decisions on the best use of the land identify potential land use conflicts and constraints support the referral process determine whether rights can be issued and identify where restrictions are needed
A unique identifier is assigned to the interest record by the issuing agencys operational database If you choose to search by this parameter you will follow these steps
bull Search by Agency Record Identifier
bull Select the Interest Group radio button
bull Select the Agency Record Identifier radio button and enter the record identifier value
bull Data entered is case sensitive A unique number is assigned to the record when the record is added to the ILRR database If you choose to search by this parameter enter the ILRR Interest Identifier in the appropriate space ldquoILRR Interest Identifierrdquo
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 25
Above are the two options in the Query Interest Record The image on the left uses the Agency Record value search (for the Disposition Transaction SID in the image) The image on the left uses the ILRR Interest Identifier value Both of these values will return the same record
8 Survey Parcel Search The ILRR provide users the opportunity to do a quick search by survey parcel using PID PIN Title Number or legal description
Any part of a legal description can be entered into the search screen depending on the accuracy of the input you will receive an equally accurate output
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 26
The Plan number of a legal description can be entered into the Defining Document section of the Survey Parcel Search window
The output from a survey parcel search will provide the user with immediate determination of privatepublic land (with the information available) the primary PIN and the LTO PID if available The parcel can also be viewed spatially using the map viewer
9 Custom Status Query The Custom Status allows you to build a query using seven different parameters You can complete one or more of the parameters to fine-tune your query and result set
bull Parameters can be set by selecting the desired parameter type from the ILRR sidebar under Custom Status
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 27
bull Parameters that have been selected can be returned to the default parameters by clicking the Reset button for that parameter type
bull All Parameters can be returned to the default parameters by clicking the Reset All button
bull Once one or more of the parameters have been set the user can click the Submit button to create the ILRR Summary Report
The results of a successful query of an interest record will provide statusers decision makers and land planners with information to determine the best use of the land identify potential conflicts make decisions on where rights can be issued or identify where restrictions are needed Refer to Appendix B Query Validation Criteria Table for requirements
If no AOI exists within the set parameters the user will see a warning box stating ldquoNo AOI for Conflict Reportingrdquo You can then click Next to
continue to the Generate Report Display Options screen or click Cancel to go to the My Queries and Notifications screen
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 28
91 Interest Type The Interest Type parameter allows you to select which interests to include in your query You can select any or all of the 262 different interest types which are grouped according to type IE Forest Roads Land Act Inclusions Land Act Crown Grants Park Designations etc
bull For this setting all Interest Types are selected by default
bull At least ONE Interest Type must be selected
bull The Interest Group Categories reflect the naming of the layers in the ILRR Map Viewer
bull Users can selectunselect interest types by checking and unchecking the desired Interest type By checkingunchecking an Interest group users can turn the whole group on or off
bull Users can click the Clear All button to unselect all interests or click Select All to select all interests
bull Refer to Appendix B Query Validation Criteria Table for requirements
92 Interest Agency The Interest Agency Parameter allows you to select which agencies to include in your query
Interest Type
Interest Group
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 29
bull The default for this parameter is All Interest Agencies are selected
bull At least ONE Interest Agency must be selected
bull If you have selected an Interest Holder Interest Agencies are filtered
bull Users can click the Clear All button to unselect all agencies or click Select All to select all agencies
bull Refer to Appendix B Query Validation Criteria Table for requirements
93 Location The Location parameter allows you to specify the area or location of the interest There are several different location types
bull Province of BC ndash uses the BC boundary as an AOI
ndash The Province of BC is the default for this parameter unless an Interest Holder is known
bull ILRR Interest Identifier ndash uses unique ILRR specific
ndash Omit dashes spaces and other delimiting characters
bull Parcel Identifier (PID) ndash uses Private Parcel Identifier
ndash Omit dashes spaces and other delimiting characters
bull Parcel ID Number (PIN) ndash uses Crown parcel identifier
ndash Omit dashes spaces and other delimiting characters
bull Title Number ndash uses private parcel Title number
ndash Omit dashes spaces and other delimiting characters
bull Grid ndash uses various map grids
ndash If you select this option you will be directed to the Custom Status Grid screen From here you can select
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 30
Petroleum Natural Gas (ie Mapsheet 094I Map Group 13 Map Block I)
Peace River Block (ie Township 84 Range 18 Section 16)
NTS (ie 094J)
BCGS (ie 94J029)
bull Legal Description ndash uses unique land description
ndash If you select this option you will be directed to the Location Type ndash Legal Description Search screen
bull Map Viewer ndash choose your Area of Interest (AOI) from the Map Viewer The Map Viewer in the Custom Status ndash Location function works in a similar manner as the Map Inquiry function For more information on the map viewer refer to the Map Inquiry section
bull Refer to Appendix B Query Validation Criteria Table for requirements
bull Validation on the ILRR Interest Identifier PID or PIN will be performed to ensure the value entered is valid and there is associated spatial data
931 Grid Search
Defining a Petroleum Natural Gas Grid (Example 82-F-10-H-71-D)
bull In the Map Sheet field enter a map sheet number (ie 082F) This field is case sensitive
bull In the Map Group field enter a Map Group number (ie 10)
bull In the Map Block field enter a Map Block (ie H) This field is case sensitive
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bull In the Map Unit field enter a Map Unit (ie 071) This field is case sensitive The Map Unit number is always a 3 digit number For 2 digit numbers precede them with a zero
Defining a Peace River Block Grid (Example NE 14 OF SECTION 16 TOWNSHIP 84 RANGE 18)
bull In the Township field enter the Township (mandatory field)
bull In the Range field enter the Range (mandatory field)
ndash In some instances the Township and Range numbers may be combined and displayed as a 4 digit number (ie 8418)
bull In the Section field enter a Section (mandatory field)
bull Quarter section can be entered to narrow search parameters (NE NW SE SW)
932 Legal Description Search
bull Primary search Must complete at least one of the components indicated in the Primary column of the Legal Description Search Validation Rules (appendix C) (any subdivision components entered will be ignored for the search)
bull Crown Subdivision Land Title Subdivision or Right of Way search must complete at least two of the components indicated in the corresponding Parcel Type column of the Legal Description Search Validation Rules
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bull Unknown search must complete at least one of the components indicated in the Legal Description Search Validation Rules (Unknown) (appendix D)
bull Limitation of 199 records on a search
The result values that are returned when the Parcel Type of Unknown is used for the search include
bull The number of results that were returned with a hyperlink that will navigate to the parcel type search results screen
bull A number with No hyperlink and the message Exceeds allowable number of records for a search
bull A lsquo0rsquo with No hyperlink and the message No Parcels were found matching your search criteria
bull NA when entered search components do not map to a parcel type
Primary Parcel Search
bull For Crown Subdiv PIN RoW PIN and LTO PID you may see a single result or a bracketed result Selecting the hyperlink will navigate to the corresponding search results screen
bull Selected Primary PIN(s) can be displayed with the Map Viewer if there is a spatial shape for the record
bull The OK button with a selected Primary PIN will navigate to the Location Type screen populating the PIN location type
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Crown Subdivision Search
bull For Crown Primary PIN you may see a single result or a bracketed result Selecting the hyperlink will navigate to the corresponding search results screen
bull The Crown Land Interest hyperlink will navigate to the Crown Land Interest Report screen
bull Selected Crown Subdiv PIN(s) can be displayed with the Map Viewer
bull The OK button with a selected Crown Subdiv PIN will navigate to the Location Type screen populating the PIN location type
Crown Land Interest
bull Subdivision Parcel PIN hyperlink will navigate back to the Crown Subdivision Search Results screen
bull ILRR Interest Identifier hyperlink will display a Detail Report for the interest
bull A selected ILRR Interest Identifier can be displayed with the Map Viewer
bull The OK button with a selected ILRR Interest Identifier will navigate to the Location Type screen populating the ILRR Interest Identifier location type
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Land Title Subdivision
bull The LTO PID hyperlink will navigate to the Land Title Subdivision Search Results Details window
bull For Primary PIN you may see a single result or a bracketed result Selecting the hyperlink will navigate to the corresponding search results screen
bull Selected LTO PID(s) can be displayed with the Map Viewer
bull The OK button with a selected LTO PID will navigate to the Location Type screen populating the PID location type
bull When the Non-ICF layer icon is displayed in the select column this indicates that the data was not provided through Integrated Cadastral Fabric (ICF)
bull When viewing multiple records in the Map Viewer at the same time the records must come from the same data source (ie all ICF or all Non-ICF)
Right of Way Search
bull For Primary PIN you may see a single result or a bracketed result Selecting the hyperlink will navigate to the corresponding search results screen
bull Selected RoW PIN(s) can be displayed with the Map Viewer bull The OK button with a selected RoW PIN will navigate to the Location Type
screen populating the PIN location type
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94 Term or Other Dates The Term or Other Dates parameter allows you to further refine which interests will be returned in your query There are four date types to choose from
bull Requested Date ndash Date of request
bull Term Start Date ndash Date interest starts
bull Term End Date ndash Date interest ends
bull Interest Date ndash Date interest was filed with agency
Users can choose any combination of these dates to refine their search
If the request date interest date term start date or the term end date does not contain a date within ILRR for an interest the interest may not
appear on the results list depending on how you have defined the Term Other Dates parameter (ie the termother dates parameter is designed to return interest based on the interest date interests that do not have an interest date will not be returned)
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95 Interest Holder Since contact information may be protected under the privacy provisions of the Freedom of Information and Protection of Privacy Act your ability to use this functionality or to view the information may be limited by your level of access security parameters You can search by organization name or individualpartner name The ILRR search engine will add a wildcard at the end of the text you enter You can enter the entire name eg Smith or the first part of the name eg Smi You can also use the wildcard () anywhere in your search text eg mi will return Smith Inc 100 Mile House etc
The interest holder and contact information are taken directly from the responsible agencies computer system and therefore differences in how
the various agencies captures and maintains the information (eg BC Ferries BC Ferries BC Ferries Inc) could affect your search results
951 Search Results
bull New Search returns you to the Interest Holder screen
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bull If you have selected Interest Agency Interest Holders are filtered
bull Selecting the Interest Holder Name hyperlink will display the Interest Holder Detail information
bull Interest Holder contact information will not be displayed for BCeID users
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96 Interest Status The Interest Status parameter allows you to select which statuses to include in the query There are four status types included in the ILRR
bull Request ndash application or request has been accepted by an agency - decision pending
bull Active ndash rightinterest has been granted and is in good standing
bull Inactive ndash the right is no longer active and can not return to active status
bull Suspended ndash action taken by interest granting agency that suspends revokes or restricts action or rights of interest holder It may also mean that the term has expired The interest holder however has a period of time in which to reinstate the right
bull Users can click the Clear All button to unselect all statuses or click Select All to select all statuses
97 Interest Size The Interest Size parameter allows you to search for interest records of a particular size
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98 Custom Query Validation Rules (See Appendix B) For queries using a location type of PID PIN or Map Viewer
bull The AOI must be 5000000 hectares or less in size
ndash Additionally if the AOI is greater than 1000000 hectares in size an Interest Holder is must be defined
ndash One other parameter must be selected
Interest Type (select 5 or less)
Interest Agency (select 5 or less)
Date Range (10 years or less)
Interest Size
bull If the Area of Interest is between 100000 hectares and 1000000 hectares 1 of the following parameters is required
ndash Interest Type (select 5 or less)
ndash Interest Agency (select 5 or less)
ndash Date Range (10 years or less)
ndash Interest Size
bull If the Area of Interest is 100000 hectares or less in size no additional parameters are required
For queries using the location type of ILRR Approved Area or BC Province
bull Interest Holder is required OR
bull 2 of the following parameters are required
ndash Interest Type (select 5 or less)
ndash Interest Agency (select 5 or less)
ndash TermOther Dates (if range selected it must be less than 10 years)
ndash Interest Size
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99 Saving a Query It is important to note that before saving a query you should make sure that your parameters are valid and the query does not generate errors The best way to do this is to run the query When you are satisfied that the query works and generates the results you want to save close or minimize your results window and click on the ldquoSave Queryrdquo button in the Custom Status Parameter Summary window At this time you can also save the query to other users by inputting their user ID
bull Saving a query saves the query parameters of a Custom Status Query or an Interest Query NOT the results
bull Entering the query parameters as part of the description is advised
bull The query description will be displayed on the Summary and Detail Reports when printing a screen or output format is file (excluding CSV)
bull The query can be shared with others
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10 My Queries and Notifications The My Queries and Notifications area of the ILRR provides the user the opportunity to modify copy or delete a previously saved query and to create modify and cancel a notification It is important to note that when saving a query you are saving query parameters not results This means that when the interest data changes in the ILRR the results of your saved query may change as well To save query results have them reported as a document file or sent as a batch report by email and then save the document after following the link in the email notice To be alerted when something has changed within your AOI create a notification for the saved query Notifications are based on saved queries ndash if any updates or inserts occur within the AOI defined by the query the associated notifications are automatically sent
101 Viewing Query Details bull Select the query Name hyperlink
bull Displays the query details
bull Displays notification details when available
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102 Copying a Query bull The Copy Query function allows you to copy the parameters of a saved query
bull You can copy any query in the query list
bull You cannot change the parameters when performing a copy of a query
103 Modifying a Query bull The modify query function is only for queries that you have created If you want
to modify a query that was created by another user you must copy it first then modify it
bull Performing the modify function will navigate to either
ndash Query Interest Record Search Parameters screen
ndash Custom Status Parameter Summary screen
bull There are two areas of the query that can be modified
ndash Query parameters
ndash Query characteristics (query name query description query users)
bull If you have do not save the modifications the output using the Batch function will be derived from your original query parameters not the modified query
104 Deleting a Query bull The delete query function will delete or remove a query from the query list
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bull When the current user is the creator of the query the query will be permanently deleted from
ndash your query list
ndash the query list of other users that had access to this query
bull When the current user is the creator of the query the query will be removed from the query list Other users of this query will still have access to the query
105 Creating a Notification If you want to be alerted when something has changed within a saved query result set you can create a notification for the query that generates the results
Before a notification can be created 3 conditions must be met
1 The query must have been run
2 The query cannot have an existing notification
3 The query cannot exceed maximum run time If these conditions are met a notification can be created for a query Once created the user will receive a notification of a change when
1 A new request or interest record is added
2 There is a change in state of an existing request or interest record
3 There is a change in geometry A Maximum threshold has been set so that you will only receive a notification if the change to the geometry area is greater than 5 or more than 1 hectare or if a point moves more than one meter By choosing the ldquoCreate Notificationrdquo link the user can input any number of email addresses that he wishes to be notified when a change has occurred These can be on the daily weekly monthly or yearly basis
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106 Cancelling a Notification bull The Cancel Notification functions allows you to cancel a notification for a saved
query
bull To Cancel Notifications from queries that belong to another user the query owner must be contacted
bull Only the creator of the query can cancel the notification
107 Receiving a Notification bull The user will receive a notification of change when one or more of the following
conditions are met
ndash New request or interest record is added
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ndash Change in state of an existing request or interest record occurs (status is changed)
ndash Change in geometry for an interest
bull Polygons The total area has changed more than 5 or more than 1 hectare
bull Lines The total area of the buffer shape polygon has changed more than 5 or more than 1 hectare
bull Points The point has moved a distance greater than 1 metre in any direction
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11 Public Report The public report provides clients access to a single comprehensive report that utilizes the same cut of data used internally in a format that conforms to the Freedom of Information and Protection of Privacy standards The reports allow a public user to generate a conflict andor constraint report based on an ILRR interest location area of interest or Geomark URL Select your report option Define search location Review Report
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12 Business Report The Business Reports in the ILRR are business specific reports that have been created for specific work flows Currently there is only one Business Report Mineral Titles - Land Owner Notification
121 Mineral Titles ndash Land Owner Notification Part of the requirement of the mineral tenure holders is notification Bill 12 of the Miscellaneous Statutes Amendment Act 2007 now requires a person to serve notice on the private landowner(s) or Crown land lease holder(s) before commencing a mining activity Within the ILRR Business Reports is the Mineral Titles ndash Land Owner Notification report This report allows the tenure holder to input their tenure number or to select an area of interest and then view the Land Owner Notification report as a PDF
bull The user can select to create a Land Owner Notification report by either entering a Mineral Tenure Number (ie 383281) or by selecting an Area of Interest (AOI) and define an AOI in the Map Viewer using the Area of Interest tools
bull The Land Owner Notification results will be displayed in a PDF report There are four sections to the report the General Information section the Crown land lease section the private land within the AOI section and the private land possibly within the AOI section These are explained in more detail below
ndash The General Information section has the name of the report the date it was
run and the search information The search information indicates whether a user-selected AOI or a Mineral Tenure Number was used to define the geographic extent for the report
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ndash The Crown Land Lease section lists all of the Crown land leases which intersecttouchcome in contact withoverlap the AOI along with the ownerrsquos name and address If a lease has multiple owners each owner and their address would be listed The first owner would be labelled Record 1 the second owner would be Record 2 etc If no leases were found the report would say ldquoNone foundrdquo
ndash The Private Lands Within Area of Interest section lists the private land parcels which are completely or partially within or overlap the AOI The Land Title Parcel Identifier (PID) and legal description are listed for each parcel Ownership information for private land is not part of the ILRR so contact information will need to be acquired using BC Online httpswwwbconlinegovbcca
ndash The Private Land Possibly Within the Area of Interest section lists the private land parcels which are possibly within or overlap the AOI The Land Title Parcel Identifier (PID) and legal description are listed for each parcel Ownership information for private land is not part of the ILRR so contact information will need to be acquired using BC Online
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1211 Determining Ownership of a Parcel
There are a few options for determining the ownership information of a private parcel If you have a BC Online account you can look up this information in the BC Assessment Authority or Land Title and Survey Authority systems
bull Some useful links for BC Online
ndash BC Online Homepage httpswwwbconlinegovbcca
ndash BC Online Products httpswwwbconlinegovbccaproductshtml (probably use the Land amp Real Property)
ndash Account Management httpswwwbconlinegovbccamybconlinehtml
bull If there are only a few overlaps in your Land Owner Notification Report you might want to consider giving the report information to a titles search company and have them provide you with the ownership information you require
bull For more information on the procedures for determining the ownership of private land and Crown land leases the following document can be used
ndash httpwwwemprgovbccaTitlesMineralTitlesPubDocumentsLONFM_LON_procedurespdf
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13 Appendix A ndash Map Inquiry and Map Viewer Symbology
Navigation and administration tools
Full extent - map extends to the full view of British Columbia
Zoom In - Zoom in on the map Click and drag a box to zoom in around a specific area
Zoom Out - click on the map to zoom the map out
Pan - click and drag on the map in the direction you want to move
Zoom Previous - zooms the map to the last extent
Zoom to Uploaded Shapefile ndash zooms the map to an uploaded shapefile
Overview Map - shows where the current map window extent is located in BC
Print to PDF - creates a PDF of the current map view
Save Session - saves a session to server or client (your PC or network)
Open Session - opens a saved session
Markup tools
Point Markup - add a point on the map Line Markup - click 2 or more points on the map to draw a line on the map Rectangle Markup - click and drag to draw a rectangle on the map Polygon Markup - click 3 or more points on the map to draw a polygon Line segments can not cross each other Text Markup - add your own text or a coordinate label Label Markup - select a layer and field to label features on the map Grid Markup - define how many horizontal and vertical lines to mark on the map window Erase Markup - erase individually by clicking on it or erase a group by dragging a box around the area Clear Selection ndashprovides the option to select and clear markup graphics andor AOI graphics
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 52
Upload a Shapefile - add your own shape file to the map Must be BC in Albers projection (BCeID and government users can then use the shape to create an area of interest AOI) Report notified interests
Viewing and analytical tools
Identify Visible - identify attributes of all layers turned on at one point
Identify - click on feature on the map on the active layer to view attribute Identify by Radius - view all attributes on a layer within a specific distance around a point Select - select features on the map Buffer - select features within a specific distance around a selection set Measure Distance - calculates distance of user defined line segment Measure Area - calculates the area of a user defined polygon XY Location - gets you the location coordinates
Select and accept an area of interest(AOI) and add to your map
Draw AOI - Click on 3 or more points to draw an AOI polygon for statusing Pick an existing polygon for an AOI - You can also select the polygon created when you imported your shape file using the Upload a Shapefile tool Erase area of interest ndash Erases your current AOI
Users can accept the AOI and create an instant attribute status report of Crown land rights and interests in their AOI
Click on
14 Appendix B Query Validation Criteria Table
USER SELECTS VALIDATION RULES
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 53
Location Type Area of Interest in Hectares
User Must Select Parameter
Parameter Limits
PIN PID or Map Viewer Between 1 amp 5 million
Interest Holder At least one
PIN PID or Map Viewer Between 100000 amp 1 million
Interest Holder
At least one
OR
Between 100000 amp 1 million
At least TWO of the following parameters
Interest Type 5 Types or less
Interest Agency 5 Agencies or less
TermOther Dates A span of 10 years or less
Interest Size No limits
PIN PID or Map Viewer Less than 100000
No rules No limits
ILRR Approved Area or BC Province
NA Interest Holder
OR
NA At least TWO of the following parameters
Interest Type 5 Types or less
Interest Agency 5 Agencies or less
TermOther Dates A span of 10 years or less
Interest Size No limits
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 54
15 Appendix C Legal Description Validation Rules
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16 Appendix D Query Validation Criteria Table (unknown)
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 14
Uploaded Shapefiles must have a BC Albers Projection to be imported into the ILRR Map Viewer The parameters are as
follows
- Central meridian 1260000 West longitude
- First Standard Parallel 500000 North latitude
- Second Standard Parallel 583000 North latitude
- Latitude of projection origin 450000 North latitude
- False northing 00
- False easting 10000000 (one million meters) To upload a shapefile
1 Click the Upload Shapefile tool
2 Under Shapefile Attribute File (dbf) click Browse Navigate to the folder where the shapefile dbf file is stored select the file and click OK
3 Under Shapefile Spatial File (shp) click Browse Navigate to the folder where the shapefile shp file is stored select the file and click OK
4 Enter a name for the layer which will be displayed in the layer list
5 Select the symbol colour from the drop-down menu
6 Choose the position where your shapefile will be displayed in the layer list
7 Click OK to upload the shapefile as a layer
Step 2
Step 1
Step 3
Step 4
Step 5
Step 6
Step 7
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Users are required to navigate and zoom to your uploaded layers location using either the standard navigation tools or using the Zoom to Uploaded
Shapefile tool (described in the next section)The shapefile will be the colour that you selected (default is red)
58 Zoom to Uploaded Shapefile The easiest method of navigating to an uploaded shapefile is to use the Zoom to
Uploaded Shapefile tool This tool allows the user to select a shapefile that has been uploaded and then be zoomed to the spatial extent of the shapefile in the Map Viewer To use the Zoom to Uploaded Shapefile tool
1 Upload a shapefile using the Upload Shapefile tool (see previous section)
2 Click the Zoom to Uploaded Shapefile tool
3 In the Map Viewer sidebar choose the uploaded shapefile name from the Layer Name pick list Click OK
Only uploaded shapefiles will be displayed in the Layer Name pick list Other layers can not be zoomed to using this function If no shapefile has
been uploaded the Layer Name pick list will be empty
4 The map will zoom to the extent of the uploaded shapefile
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6 Summary Report The power of the ILRR is its ability to provide the user with a variety of reports The summary report screen displays a high level summary of interest records that result from the query that was created (through Map Inquiry Query Interest Record Survey Parcel Search or Custom Status) The records displayed here are reflective of the display options selected and the data access level your user ID is allowed
bull Summary Report is restricted to a maximum of 199 interest records for a screen or file return or 1999 for a batch return
bull The ILRR Interest Identifier hyperlink will navigate to the Detail Report for that record
bull The Create Status Report and the Create Overlay Report can be performed on a selected ILRR Interest Identifier
bull Selected ILRR Interest Identifier(s) can be displayed with the Map Viewer if there is spatial information available by checking the select box for the record and clicking the button
bull Selected ILRR Interest Identifier(s) can be displayed as a Conflicting Interest with the user created AOI to determine the amount of overlap between the features by
clicking the tool
bull Large interests are identified with the display of the icon The map viewer scale at the bottom of the Map Viewer must be set to 1300000 to view a large interest The complete interest will not be displayed
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Interests that do not have associated spatial data cannot be viewed in Map Viewer or selected to create a status report
The default screen includes ILRR Interest Identifier Issuing Agency Business Identifier Status Type and Responsible Agency These columns can be sorted the user can also create a status report of a record (query the interests that intersect this particular record) view the spatial extent for the record or look at a Detailed Report for a record
There are certain records where the details may be restricted these are shown with a yellow background limited information and no access to the detailed report or spatial information is provided unless appropriate authorization levels are assigned to the user Some sensitive data does not get included such as reserves and requested including petroleum sites Business BCeID and IDIR users can request a higher level of security to view these reports by completing a Change User Access Form Forms are available from the GeoBC Service Desk at httpgeobcgovbccailrrfilesdocumentationILRR_Change_to_User_Access_Formpdf
61 Detailed Report The Detailed Report shows more information about a particular record including Interest Holder Location Area Dates and related Business Keys It is accessed when an Interest is selected by clicking the hyperlink in the Summary Report
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From the Detailed Report screen users can
bull View the spatial record in Map Viewer if spatial data is available
bull Create a Status Report using the current record as the AOI
bull Create an Overlay Report using the current record as the AOI
bull Access GATOR (GATOR subscription required for non-government users)
62 Map Viewer From the Detailed Report or Summary Report screen choose the Map Viewer link to display your results
bull The map zooms to the extent that allows viewing of your selected feature
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For large interests you may not be able to see the extent of the feature as the size of the feature extends beyond the layer visible
scale and will be used to zoom in and pan to see the interest area coverage
63 Create Status Report From the Detailed Report or Summary Report users can create a status report for a particular interest to determine what effect if any other interests have on your selected interest
bull This function will act as if you selected the feature as an AOI in the Map Inquiry function Once selected you will be prompted to define a spatial relationship and a buffer and then to set the Display Options
64 Create Overlay Report Using a selected interest the ILRR Overlay Report allows the user from the Detailed Report or Summary Report to search through the layers of the spatial data available from LRDW and report information about the feature records that spatially overlap with the selected interest
Selected Feature (shown in yellow)
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bull The user can select as many SOE layers as desired that will be searched to see if they overlap the area of the selected interest
bull The Overlay Report will list the Report Details (Name Date Shape name and buffer size) the intersecting features sorted by layer the Layers Queried Successfully and the Overlay Disclaimer
65 Display Conflicting Interests From the Summary Report users can create a Conflicting Interests Report for a particular interest to determine what effect if any the Area of Interest (AOI) the user has defined overlaps a selected interest
The conflicting interest function will only work with the screen output format This means you are limited to less than 199 registered interests in your status query report
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If there is no box and it says lsquono spatialrsquo you will not be able to utilize the conflicting interest display with that selected interest
Once the Conflicting Interests option is selected the conflicting interests will be displayed in the Map Viewer In the map display you can determine the degree of intersection between the AOI and the selected interest
bull The Map Viewer will show the user defined Area of Interest (AOI) as red where it does not intersect with the selected interest and the selected interest area as yellow
bull Where the user defined Area of Interest (AOI) and the area of the selected interest do intersect is displayed in orange
Example 1 In the example below the AOI and the selected interest partially overlap The Area of Interest is shown in red and the selected interest is shown in yellow Where the AOI and the selected interest overlap is shown as orange
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Example 2 In the example below the AOI and the selected interest do not overlap therefore there is no orange area This is possible when using an AOI buffer and the interest falls within the buffer of the AOI or if the lsquoadjoinrsquo function is selected as the spatial relationship for the status query instead of intersect
66 GATOR Users with access to GATOR can click the GATOR link for information on the selected record GATOR is an acronym for Government AccessTool for On-line Retrieval It is an easy to use tool that allows registered users access to the Internet to interactively
Selected Interest
Area of Interest (AOI)
Selected Interest
Area of Interest (AOI)
Overlap
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 23
view extract and print information from the Crown Land Registry For more information click the link that interests you
If the user sees GATOR Main links that will take the user to the Tantalis GATOR homepage
More information on GATOR can be found on the What is Tantalis GATOR webpage
Information on how to use GATOR can be found on the Tantalis GATOR Quickguide webpage
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7 Query Interest Record The Query Interest Record allows you to locate a specific interest record using non-spatial attribute data like the ILRR Identifier the Agency Record Identifier (or business key) including unique business identifier or business key for an interest
The results of a successful query of an interest record will provide a report (summary and detailed) on your specific record and allow you to view the spatial extent You could then also run a status to determine what other rights and interests intersect with or overlap your record The information can be used to support decisions on the best use of the land identify potential land use conflicts and constraints support the referral process determine whether rights can be issued and identify where restrictions are needed
A unique identifier is assigned to the interest record by the issuing agencys operational database If you choose to search by this parameter you will follow these steps
bull Search by Agency Record Identifier
bull Select the Interest Group radio button
bull Select the Agency Record Identifier radio button and enter the record identifier value
bull Data entered is case sensitive A unique number is assigned to the record when the record is added to the ILRR database If you choose to search by this parameter enter the ILRR Interest Identifier in the appropriate space ldquoILRR Interest Identifierrdquo
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 25
Above are the two options in the Query Interest Record The image on the left uses the Agency Record value search (for the Disposition Transaction SID in the image) The image on the left uses the ILRR Interest Identifier value Both of these values will return the same record
8 Survey Parcel Search The ILRR provide users the opportunity to do a quick search by survey parcel using PID PIN Title Number or legal description
Any part of a legal description can be entered into the search screen depending on the accuracy of the input you will receive an equally accurate output
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 26
The Plan number of a legal description can be entered into the Defining Document section of the Survey Parcel Search window
The output from a survey parcel search will provide the user with immediate determination of privatepublic land (with the information available) the primary PIN and the LTO PID if available The parcel can also be viewed spatially using the map viewer
9 Custom Status Query The Custom Status allows you to build a query using seven different parameters You can complete one or more of the parameters to fine-tune your query and result set
bull Parameters can be set by selecting the desired parameter type from the ILRR sidebar under Custom Status
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 27
bull Parameters that have been selected can be returned to the default parameters by clicking the Reset button for that parameter type
bull All Parameters can be returned to the default parameters by clicking the Reset All button
bull Once one or more of the parameters have been set the user can click the Submit button to create the ILRR Summary Report
The results of a successful query of an interest record will provide statusers decision makers and land planners with information to determine the best use of the land identify potential conflicts make decisions on where rights can be issued or identify where restrictions are needed Refer to Appendix B Query Validation Criteria Table for requirements
If no AOI exists within the set parameters the user will see a warning box stating ldquoNo AOI for Conflict Reportingrdquo You can then click Next to
continue to the Generate Report Display Options screen or click Cancel to go to the My Queries and Notifications screen
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91 Interest Type The Interest Type parameter allows you to select which interests to include in your query You can select any or all of the 262 different interest types which are grouped according to type IE Forest Roads Land Act Inclusions Land Act Crown Grants Park Designations etc
bull For this setting all Interest Types are selected by default
bull At least ONE Interest Type must be selected
bull The Interest Group Categories reflect the naming of the layers in the ILRR Map Viewer
bull Users can selectunselect interest types by checking and unchecking the desired Interest type By checkingunchecking an Interest group users can turn the whole group on or off
bull Users can click the Clear All button to unselect all interests or click Select All to select all interests
bull Refer to Appendix B Query Validation Criteria Table for requirements
92 Interest Agency The Interest Agency Parameter allows you to select which agencies to include in your query
Interest Type
Interest Group
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 29
bull The default for this parameter is All Interest Agencies are selected
bull At least ONE Interest Agency must be selected
bull If you have selected an Interest Holder Interest Agencies are filtered
bull Users can click the Clear All button to unselect all agencies or click Select All to select all agencies
bull Refer to Appendix B Query Validation Criteria Table for requirements
93 Location The Location parameter allows you to specify the area or location of the interest There are several different location types
bull Province of BC ndash uses the BC boundary as an AOI
ndash The Province of BC is the default for this parameter unless an Interest Holder is known
bull ILRR Interest Identifier ndash uses unique ILRR specific
ndash Omit dashes spaces and other delimiting characters
bull Parcel Identifier (PID) ndash uses Private Parcel Identifier
ndash Omit dashes spaces and other delimiting characters
bull Parcel ID Number (PIN) ndash uses Crown parcel identifier
ndash Omit dashes spaces and other delimiting characters
bull Title Number ndash uses private parcel Title number
ndash Omit dashes spaces and other delimiting characters
bull Grid ndash uses various map grids
ndash If you select this option you will be directed to the Custom Status Grid screen From here you can select
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 30
Petroleum Natural Gas (ie Mapsheet 094I Map Group 13 Map Block I)
Peace River Block (ie Township 84 Range 18 Section 16)
NTS (ie 094J)
BCGS (ie 94J029)
bull Legal Description ndash uses unique land description
ndash If you select this option you will be directed to the Location Type ndash Legal Description Search screen
bull Map Viewer ndash choose your Area of Interest (AOI) from the Map Viewer The Map Viewer in the Custom Status ndash Location function works in a similar manner as the Map Inquiry function For more information on the map viewer refer to the Map Inquiry section
bull Refer to Appendix B Query Validation Criteria Table for requirements
bull Validation on the ILRR Interest Identifier PID or PIN will be performed to ensure the value entered is valid and there is associated spatial data
931 Grid Search
Defining a Petroleum Natural Gas Grid (Example 82-F-10-H-71-D)
bull In the Map Sheet field enter a map sheet number (ie 082F) This field is case sensitive
bull In the Map Group field enter a Map Group number (ie 10)
bull In the Map Block field enter a Map Block (ie H) This field is case sensitive
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bull In the Map Unit field enter a Map Unit (ie 071) This field is case sensitive The Map Unit number is always a 3 digit number For 2 digit numbers precede them with a zero
Defining a Peace River Block Grid (Example NE 14 OF SECTION 16 TOWNSHIP 84 RANGE 18)
bull In the Township field enter the Township (mandatory field)
bull In the Range field enter the Range (mandatory field)
ndash In some instances the Township and Range numbers may be combined and displayed as a 4 digit number (ie 8418)
bull In the Section field enter a Section (mandatory field)
bull Quarter section can be entered to narrow search parameters (NE NW SE SW)
932 Legal Description Search
bull Primary search Must complete at least one of the components indicated in the Primary column of the Legal Description Search Validation Rules (appendix C) (any subdivision components entered will be ignored for the search)
bull Crown Subdivision Land Title Subdivision or Right of Way search must complete at least two of the components indicated in the corresponding Parcel Type column of the Legal Description Search Validation Rules
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 32
bull Unknown search must complete at least one of the components indicated in the Legal Description Search Validation Rules (Unknown) (appendix D)
bull Limitation of 199 records on a search
The result values that are returned when the Parcel Type of Unknown is used for the search include
bull The number of results that were returned with a hyperlink that will navigate to the parcel type search results screen
bull A number with No hyperlink and the message Exceeds allowable number of records for a search
bull A lsquo0rsquo with No hyperlink and the message No Parcels were found matching your search criteria
bull NA when entered search components do not map to a parcel type
Primary Parcel Search
bull For Crown Subdiv PIN RoW PIN and LTO PID you may see a single result or a bracketed result Selecting the hyperlink will navigate to the corresponding search results screen
bull Selected Primary PIN(s) can be displayed with the Map Viewer if there is a spatial shape for the record
bull The OK button with a selected Primary PIN will navigate to the Location Type screen populating the PIN location type
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 33
Crown Subdivision Search
bull For Crown Primary PIN you may see a single result or a bracketed result Selecting the hyperlink will navigate to the corresponding search results screen
bull The Crown Land Interest hyperlink will navigate to the Crown Land Interest Report screen
bull Selected Crown Subdiv PIN(s) can be displayed with the Map Viewer
bull The OK button with a selected Crown Subdiv PIN will navigate to the Location Type screen populating the PIN location type
Crown Land Interest
bull Subdivision Parcel PIN hyperlink will navigate back to the Crown Subdivision Search Results screen
bull ILRR Interest Identifier hyperlink will display a Detail Report for the interest
bull A selected ILRR Interest Identifier can be displayed with the Map Viewer
bull The OK button with a selected ILRR Interest Identifier will navigate to the Location Type screen populating the ILRR Interest Identifier location type
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CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 35
Land Title Subdivision
bull The LTO PID hyperlink will navigate to the Land Title Subdivision Search Results Details window
bull For Primary PIN you may see a single result or a bracketed result Selecting the hyperlink will navigate to the corresponding search results screen
bull Selected LTO PID(s) can be displayed with the Map Viewer
bull The OK button with a selected LTO PID will navigate to the Location Type screen populating the PID location type
bull When the Non-ICF layer icon is displayed in the select column this indicates that the data was not provided through Integrated Cadastral Fabric (ICF)
bull When viewing multiple records in the Map Viewer at the same time the records must come from the same data source (ie all ICF or all Non-ICF)
Right of Way Search
bull For Primary PIN you may see a single result or a bracketed result Selecting the hyperlink will navigate to the corresponding search results screen
bull Selected RoW PIN(s) can be displayed with the Map Viewer bull The OK button with a selected RoW PIN will navigate to the Location Type
screen populating the PIN location type
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94 Term or Other Dates The Term or Other Dates parameter allows you to further refine which interests will be returned in your query There are four date types to choose from
bull Requested Date ndash Date of request
bull Term Start Date ndash Date interest starts
bull Term End Date ndash Date interest ends
bull Interest Date ndash Date interest was filed with agency
Users can choose any combination of these dates to refine their search
If the request date interest date term start date or the term end date does not contain a date within ILRR for an interest the interest may not
appear on the results list depending on how you have defined the Term Other Dates parameter (ie the termother dates parameter is designed to return interest based on the interest date interests that do not have an interest date will not be returned)
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95 Interest Holder Since contact information may be protected under the privacy provisions of the Freedom of Information and Protection of Privacy Act your ability to use this functionality or to view the information may be limited by your level of access security parameters You can search by organization name or individualpartner name The ILRR search engine will add a wildcard at the end of the text you enter You can enter the entire name eg Smith or the first part of the name eg Smi You can also use the wildcard () anywhere in your search text eg mi will return Smith Inc 100 Mile House etc
The interest holder and contact information are taken directly from the responsible agencies computer system and therefore differences in how
the various agencies captures and maintains the information (eg BC Ferries BC Ferries BC Ferries Inc) could affect your search results
951 Search Results
bull New Search returns you to the Interest Holder screen
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bull If you have selected Interest Agency Interest Holders are filtered
bull Selecting the Interest Holder Name hyperlink will display the Interest Holder Detail information
bull Interest Holder contact information will not be displayed for BCeID users
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96 Interest Status The Interest Status parameter allows you to select which statuses to include in the query There are four status types included in the ILRR
bull Request ndash application or request has been accepted by an agency - decision pending
bull Active ndash rightinterest has been granted and is in good standing
bull Inactive ndash the right is no longer active and can not return to active status
bull Suspended ndash action taken by interest granting agency that suspends revokes or restricts action or rights of interest holder It may also mean that the term has expired The interest holder however has a period of time in which to reinstate the right
bull Users can click the Clear All button to unselect all statuses or click Select All to select all statuses
97 Interest Size The Interest Size parameter allows you to search for interest records of a particular size
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98 Custom Query Validation Rules (See Appendix B) For queries using a location type of PID PIN or Map Viewer
bull The AOI must be 5000000 hectares or less in size
ndash Additionally if the AOI is greater than 1000000 hectares in size an Interest Holder is must be defined
ndash One other parameter must be selected
Interest Type (select 5 or less)
Interest Agency (select 5 or less)
Date Range (10 years or less)
Interest Size
bull If the Area of Interest is between 100000 hectares and 1000000 hectares 1 of the following parameters is required
ndash Interest Type (select 5 or less)
ndash Interest Agency (select 5 or less)
ndash Date Range (10 years or less)
ndash Interest Size
bull If the Area of Interest is 100000 hectares or less in size no additional parameters are required
For queries using the location type of ILRR Approved Area or BC Province
bull Interest Holder is required OR
bull 2 of the following parameters are required
ndash Interest Type (select 5 or less)
ndash Interest Agency (select 5 or less)
ndash TermOther Dates (if range selected it must be less than 10 years)
ndash Interest Size
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99 Saving a Query It is important to note that before saving a query you should make sure that your parameters are valid and the query does not generate errors The best way to do this is to run the query When you are satisfied that the query works and generates the results you want to save close or minimize your results window and click on the ldquoSave Queryrdquo button in the Custom Status Parameter Summary window At this time you can also save the query to other users by inputting their user ID
bull Saving a query saves the query parameters of a Custom Status Query or an Interest Query NOT the results
bull Entering the query parameters as part of the description is advised
bull The query description will be displayed on the Summary and Detail Reports when printing a screen or output format is file (excluding CSV)
bull The query can be shared with others
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10 My Queries and Notifications The My Queries and Notifications area of the ILRR provides the user the opportunity to modify copy or delete a previously saved query and to create modify and cancel a notification It is important to note that when saving a query you are saving query parameters not results This means that when the interest data changes in the ILRR the results of your saved query may change as well To save query results have them reported as a document file or sent as a batch report by email and then save the document after following the link in the email notice To be alerted when something has changed within your AOI create a notification for the saved query Notifications are based on saved queries ndash if any updates or inserts occur within the AOI defined by the query the associated notifications are automatically sent
101 Viewing Query Details bull Select the query Name hyperlink
bull Displays the query details
bull Displays notification details when available
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102 Copying a Query bull The Copy Query function allows you to copy the parameters of a saved query
bull You can copy any query in the query list
bull You cannot change the parameters when performing a copy of a query
103 Modifying a Query bull The modify query function is only for queries that you have created If you want
to modify a query that was created by another user you must copy it first then modify it
bull Performing the modify function will navigate to either
ndash Query Interest Record Search Parameters screen
ndash Custom Status Parameter Summary screen
bull There are two areas of the query that can be modified
ndash Query parameters
ndash Query characteristics (query name query description query users)
bull If you have do not save the modifications the output using the Batch function will be derived from your original query parameters not the modified query
104 Deleting a Query bull The delete query function will delete or remove a query from the query list
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bull When the current user is the creator of the query the query will be permanently deleted from
ndash your query list
ndash the query list of other users that had access to this query
bull When the current user is the creator of the query the query will be removed from the query list Other users of this query will still have access to the query
105 Creating a Notification If you want to be alerted when something has changed within a saved query result set you can create a notification for the query that generates the results
Before a notification can be created 3 conditions must be met
1 The query must have been run
2 The query cannot have an existing notification
3 The query cannot exceed maximum run time If these conditions are met a notification can be created for a query Once created the user will receive a notification of a change when
1 A new request or interest record is added
2 There is a change in state of an existing request or interest record
3 There is a change in geometry A Maximum threshold has been set so that you will only receive a notification if the change to the geometry area is greater than 5 or more than 1 hectare or if a point moves more than one meter By choosing the ldquoCreate Notificationrdquo link the user can input any number of email addresses that he wishes to be notified when a change has occurred These can be on the daily weekly monthly or yearly basis
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106 Cancelling a Notification bull The Cancel Notification functions allows you to cancel a notification for a saved
query
bull To Cancel Notifications from queries that belong to another user the query owner must be contacted
bull Only the creator of the query can cancel the notification
107 Receiving a Notification bull The user will receive a notification of change when one or more of the following
conditions are met
ndash New request or interest record is added
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ndash Change in state of an existing request or interest record occurs (status is changed)
ndash Change in geometry for an interest
bull Polygons The total area has changed more than 5 or more than 1 hectare
bull Lines The total area of the buffer shape polygon has changed more than 5 or more than 1 hectare
bull Points The point has moved a distance greater than 1 metre in any direction
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11 Public Report The public report provides clients access to a single comprehensive report that utilizes the same cut of data used internally in a format that conforms to the Freedom of Information and Protection of Privacy standards The reports allow a public user to generate a conflict andor constraint report based on an ILRR interest location area of interest or Geomark URL Select your report option Define search location Review Report
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12 Business Report The Business Reports in the ILRR are business specific reports that have been created for specific work flows Currently there is only one Business Report Mineral Titles - Land Owner Notification
121 Mineral Titles ndash Land Owner Notification Part of the requirement of the mineral tenure holders is notification Bill 12 of the Miscellaneous Statutes Amendment Act 2007 now requires a person to serve notice on the private landowner(s) or Crown land lease holder(s) before commencing a mining activity Within the ILRR Business Reports is the Mineral Titles ndash Land Owner Notification report This report allows the tenure holder to input their tenure number or to select an area of interest and then view the Land Owner Notification report as a PDF
bull The user can select to create a Land Owner Notification report by either entering a Mineral Tenure Number (ie 383281) or by selecting an Area of Interest (AOI) and define an AOI in the Map Viewer using the Area of Interest tools
bull The Land Owner Notification results will be displayed in a PDF report There are four sections to the report the General Information section the Crown land lease section the private land within the AOI section and the private land possibly within the AOI section These are explained in more detail below
ndash The General Information section has the name of the report the date it was
run and the search information The search information indicates whether a user-selected AOI or a Mineral Tenure Number was used to define the geographic extent for the report
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ndash The Crown Land Lease section lists all of the Crown land leases which intersecttouchcome in contact withoverlap the AOI along with the ownerrsquos name and address If a lease has multiple owners each owner and their address would be listed The first owner would be labelled Record 1 the second owner would be Record 2 etc If no leases were found the report would say ldquoNone foundrdquo
ndash The Private Lands Within Area of Interest section lists the private land parcels which are completely or partially within or overlap the AOI The Land Title Parcel Identifier (PID) and legal description are listed for each parcel Ownership information for private land is not part of the ILRR so contact information will need to be acquired using BC Online httpswwwbconlinegovbcca
ndash The Private Land Possibly Within the Area of Interest section lists the private land parcels which are possibly within or overlap the AOI The Land Title Parcel Identifier (PID) and legal description are listed for each parcel Ownership information for private land is not part of the ILRR so contact information will need to be acquired using BC Online
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 50
1211 Determining Ownership of a Parcel
There are a few options for determining the ownership information of a private parcel If you have a BC Online account you can look up this information in the BC Assessment Authority or Land Title and Survey Authority systems
bull Some useful links for BC Online
ndash BC Online Homepage httpswwwbconlinegovbcca
ndash BC Online Products httpswwwbconlinegovbccaproductshtml (probably use the Land amp Real Property)
ndash Account Management httpswwwbconlinegovbccamybconlinehtml
bull If there are only a few overlaps in your Land Owner Notification Report you might want to consider giving the report information to a titles search company and have them provide you with the ownership information you require
bull For more information on the procedures for determining the ownership of private land and Crown land leases the following document can be used
ndash httpwwwemprgovbccaTitlesMineralTitlesPubDocumentsLONFM_LON_procedurespdf
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 51
13 Appendix A ndash Map Inquiry and Map Viewer Symbology
Navigation and administration tools
Full extent - map extends to the full view of British Columbia
Zoom In - Zoom in on the map Click and drag a box to zoom in around a specific area
Zoom Out - click on the map to zoom the map out
Pan - click and drag on the map in the direction you want to move
Zoom Previous - zooms the map to the last extent
Zoom to Uploaded Shapefile ndash zooms the map to an uploaded shapefile
Overview Map - shows where the current map window extent is located in BC
Print to PDF - creates a PDF of the current map view
Save Session - saves a session to server or client (your PC or network)
Open Session - opens a saved session
Markup tools
Point Markup - add a point on the map Line Markup - click 2 or more points on the map to draw a line on the map Rectangle Markup - click and drag to draw a rectangle on the map Polygon Markup - click 3 or more points on the map to draw a polygon Line segments can not cross each other Text Markup - add your own text or a coordinate label Label Markup - select a layer and field to label features on the map Grid Markup - define how many horizontal and vertical lines to mark on the map window Erase Markup - erase individually by clicking on it or erase a group by dragging a box around the area Clear Selection ndashprovides the option to select and clear markup graphics andor AOI graphics
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 52
Upload a Shapefile - add your own shape file to the map Must be BC in Albers projection (BCeID and government users can then use the shape to create an area of interest AOI) Report notified interests
Viewing and analytical tools
Identify Visible - identify attributes of all layers turned on at one point
Identify - click on feature on the map on the active layer to view attribute Identify by Radius - view all attributes on a layer within a specific distance around a point Select - select features on the map Buffer - select features within a specific distance around a selection set Measure Distance - calculates distance of user defined line segment Measure Area - calculates the area of a user defined polygon XY Location - gets you the location coordinates
Select and accept an area of interest(AOI) and add to your map
Draw AOI - Click on 3 or more points to draw an AOI polygon for statusing Pick an existing polygon for an AOI - You can also select the polygon created when you imported your shape file using the Upload a Shapefile tool Erase area of interest ndash Erases your current AOI
Users can accept the AOI and create an instant attribute status report of Crown land rights and interests in their AOI
Click on
14 Appendix B Query Validation Criteria Table
USER SELECTS VALIDATION RULES
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 53
Location Type Area of Interest in Hectares
User Must Select Parameter
Parameter Limits
PIN PID or Map Viewer Between 1 amp 5 million
Interest Holder At least one
PIN PID or Map Viewer Between 100000 amp 1 million
Interest Holder
At least one
OR
Between 100000 amp 1 million
At least TWO of the following parameters
Interest Type 5 Types or less
Interest Agency 5 Agencies or less
TermOther Dates A span of 10 years or less
Interest Size No limits
PIN PID or Map Viewer Less than 100000
No rules No limits
ILRR Approved Area or BC Province
NA Interest Holder
OR
NA At least TWO of the following parameters
Interest Type 5 Types or less
Interest Agency 5 Agencies or less
TermOther Dates A span of 10 years or less
Interest Size No limits
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 54
15 Appendix C Legal Description Validation Rules
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16 Appendix D Query Validation Criteria Table (unknown)
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 15
Users are required to navigate and zoom to your uploaded layers location using either the standard navigation tools or using the Zoom to Uploaded
Shapefile tool (described in the next section)The shapefile will be the colour that you selected (default is red)
58 Zoom to Uploaded Shapefile The easiest method of navigating to an uploaded shapefile is to use the Zoom to
Uploaded Shapefile tool This tool allows the user to select a shapefile that has been uploaded and then be zoomed to the spatial extent of the shapefile in the Map Viewer To use the Zoom to Uploaded Shapefile tool
1 Upload a shapefile using the Upload Shapefile tool (see previous section)
2 Click the Zoom to Uploaded Shapefile tool
3 In the Map Viewer sidebar choose the uploaded shapefile name from the Layer Name pick list Click OK
Only uploaded shapefiles will be displayed in the Layer Name pick list Other layers can not be zoomed to using this function If no shapefile has
been uploaded the Layer Name pick list will be empty
4 The map will zoom to the extent of the uploaded shapefile
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6 Summary Report The power of the ILRR is its ability to provide the user with a variety of reports The summary report screen displays a high level summary of interest records that result from the query that was created (through Map Inquiry Query Interest Record Survey Parcel Search or Custom Status) The records displayed here are reflective of the display options selected and the data access level your user ID is allowed
bull Summary Report is restricted to a maximum of 199 interest records for a screen or file return or 1999 for a batch return
bull The ILRR Interest Identifier hyperlink will navigate to the Detail Report for that record
bull The Create Status Report and the Create Overlay Report can be performed on a selected ILRR Interest Identifier
bull Selected ILRR Interest Identifier(s) can be displayed with the Map Viewer if there is spatial information available by checking the select box for the record and clicking the button
bull Selected ILRR Interest Identifier(s) can be displayed as a Conflicting Interest with the user created AOI to determine the amount of overlap between the features by
clicking the tool
bull Large interests are identified with the display of the icon The map viewer scale at the bottom of the Map Viewer must be set to 1300000 to view a large interest The complete interest will not be displayed
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 17
Interests that do not have associated spatial data cannot be viewed in Map Viewer or selected to create a status report
The default screen includes ILRR Interest Identifier Issuing Agency Business Identifier Status Type and Responsible Agency These columns can be sorted the user can also create a status report of a record (query the interests that intersect this particular record) view the spatial extent for the record or look at a Detailed Report for a record
There are certain records where the details may be restricted these are shown with a yellow background limited information and no access to the detailed report or spatial information is provided unless appropriate authorization levels are assigned to the user Some sensitive data does not get included such as reserves and requested including petroleum sites Business BCeID and IDIR users can request a higher level of security to view these reports by completing a Change User Access Form Forms are available from the GeoBC Service Desk at httpgeobcgovbccailrrfilesdocumentationILRR_Change_to_User_Access_Formpdf
61 Detailed Report The Detailed Report shows more information about a particular record including Interest Holder Location Area Dates and related Business Keys It is accessed when an Interest is selected by clicking the hyperlink in the Summary Report
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From the Detailed Report screen users can
bull View the spatial record in Map Viewer if spatial data is available
bull Create a Status Report using the current record as the AOI
bull Create an Overlay Report using the current record as the AOI
bull Access GATOR (GATOR subscription required for non-government users)
62 Map Viewer From the Detailed Report or Summary Report screen choose the Map Viewer link to display your results
bull The map zooms to the extent that allows viewing of your selected feature
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For large interests you may not be able to see the extent of the feature as the size of the feature extends beyond the layer visible
scale and will be used to zoom in and pan to see the interest area coverage
63 Create Status Report From the Detailed Report or Summary Report users can create a status report for a particular interest to determine what effect if any other interests have on your selected interest
bull This function will act as if you selected the feature as an AOI in the Map Inquiry function Once selected you will be prompted to define a spatial relationship and a buffer and then to set the Display Options
64 Create Overlay Report Using a selected interest the ILRR Overlay Report allows the user from the Detailed Report or Summary Report to search through the layers of the spatial data available from LRDW and report information about the feature records that spatially overlap with the selected interest
Selected Feature (shown in yellow)
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 20
bull The user can select as many SOE layers as desired that will be searched to see if they overlap the area of the selected interest
bull The Overlay Report will list the Report Details (Name Date Shape name and buffer size) the intersecting features sorted by layer the Layers Queried Successfully and the Overlay Disclaimer
65 Display Conflicting Interests From the Summary Report users can create a Conflicting Interests Report for a particular interest to determine what effect if any the Area of Interest (AOI) the user has defined overlaps a selected interest
The conflicting interest function will only work with the screen output format This means you are limited to less than 199 registered interests in your status query report
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 21
If there is no box and it says lsquono spatialrsquo you will not be able to utilize the conflicting interest display with that selected interest
Once the Conflicting Interests option is selected the conflicting interests will be displayed in the Map Viewer In the map display you can determine the degree of intersection between the AOI and the selected interest
bull The Map Viewer will show the user defined Area of Interest (AOI) as red where it does not intersect with the selected interest and the selected interest area as yellow
bull Where the user defined Area of Interest (AOI) and the area of the selected interest do intersect is displayed in orange
Example 1 In the example below the AOI and the selected interest partially overlap The Area of Interest is shown in red and the selected interest is shown in yellow Where the AOI and the selected interest overlap is shown as orange
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 22
Example 2 In the example below the AOI and the selected interest do not overlap therefore there is no orange area This is possible when using an AOI buffer and the interest falls within the buffer of the AOI or if the lsquoadjoinrsquo function is selected as the spatial relationship for the status query instead of intersect
66 GATOR Users with access to GATOR can click the GATOR link for information on the selected record GATOR is an acronym for Government AccessTool for On-line Retrieval It is an easy to use tool that allows registered users access to the Internet to interactively
Selected Interest
Area of Interest (AOI)
Selected Interest
Area of Interest (AOI)
Overlap
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 23
view extract and print information from the Crown Land Registry For more information click the link that interests you
If the user sees GATOR Main links that will take the user to the Tantalis GATOR homepage
More information on GATOR can be found on the What is Tantalis GATOR webpage
Information on how to use GATOR can be found on the Tantalis GATOR Quickguide webpage
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 24
7 Query Interest Record The Query Interest Record allows you to locate a specific interest record using non-spatial attribute data like the ILRR Identifier the Agency Record Identifier (or business key) including unique business identifier or business key for an interest
The results of a successful query of an interest record will provide a report (summary and detailed) on your specific record and allow you to view the spatial extent You could then also run a status to determine what other rights and interests intersect with or overlap your record The information can be used to support decisions on the best use of the land identify potential land use conflicts and constraints support the referral process determine whether rights can be issued and identify where restrictions are needed
A unique identifier is assigned to the interest record by the issuing agencys operational database If you choose to search by this parameter you will follow these steps
bull Search by Agency Record Identifier
bull Select the Interest Group radio button
bull Select the Agency Record Identifier radio button and enter the record identifier value
bull Data entered is case sensitive A unique number is assigned to the record when the record is added to the ILRR database If you choose to search by this parameter enter the ILRR Interest Identifier in the appropriate space ldquoILRR Interest Identifierrdquo
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 25
Above are the two options in the Query Interest Record The image on the left uses the Agency Record value search (for the Disposition Transaction SID in the image) The image on the left uses the ILRR Interest Identifier value Both of these values will return the same record
8 Survey Parcel Search The ILRR provide users the opportunity to do a quick search by survey parcel using PID PIN Title Number or legal description
Any part of a legal description can be entered into the search screen depending on the accuracy of the input you will receive an equally accurate output
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 26
The Plan number of a legal description can be entered into the Defining Document section of the Survey Parcel Search window
The output from a survey parcel search will provide the user with immediate determination of privatepublic land (with the information available) the primary PIN and the LTO PID if available The parcel can also be viewed spatially using the map viewer
9 Custom Status Query The Custom Status allows you to build a query using seven different parameters You can complete one or more of the parameters to fine-tune your query and result set
bull Parameters can be set by selecting the desired parameter type from the ILRR sidebar under Custom Status
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 27
bull Parameters that have been selected can be returned to the default parameters by clicking the Reset button for that parameter type
bull All Parameters can be returned to the default parameters by clicking the Reset All button
bull Once one or more of the parameters have been set the user can click the Submit button to create the ILRR Summary Report
The results of a successful query of an interest record will provide statusers decision makers and land planners with information to determine the best use of the land identify potential conflicts make decisions on where rights can be issued or identify where restrictions are needed Refer to Appendix B Query Validation Criteria Table for requirements
If no AOI exists within the set parameters the user will see a warning box stating ldquoNo AOI for Conflict Reportingrdquo You can then click Next to
continue to the Generate Report Display Options screen or click Cancel to go to the My Queries and Notifications screen
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91 Interest Type The Interest Type parameter allows you to select which interests to include in your query You can select any or all of the 262 different interest types which are grouped according to type IE Forest Roads Land Act Inclusions Land Act Crown Grants Park Designations etc
bull For this setting all Interest Types are selected by default
bull At least ONE Interest Type must be selected
bull The Interest Group Categories reflect the naming of the layers in the ILRR Map Viewer
bull Users can selectunselect interest types by checking and unchecking the desired Interest type By checkingunchecking an Interest group users can turn the whole group on or off
bull Users can click the Clear All button to unselect all interests or click Select All to select all interests
bull Refer to Appendix B Query Validation Criteria Table for requirements
92 Interest Agency The Interest Agency Parameter allows you to select which agencies to include in your query
Interest Type
Interest Group
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 29
bull The default for this parameter is All Interest Agencies are selected
bull At least ONE Interest Agency must be selected
bull If you have selected an Interest Holder Interest Agencies are filtered
bull Users can click the Clear All button to unselect all agencies or click Select All to select all agencies
bull Refer to Appendix B Query Validation Criteria Table for requirements
93 Location The Location parameter allows you to specify the area or location of the interest There are several different location types
bull Province of BC ndash uses the BC boundary as an AOI
ndash The Province of BC is the default for this parameter unless an Interest Holder is known
bull ILRR Interest Identifier ndash uses unique ILRR specific
ndash Omit dashes spaces and other delimiting characters
bull Parcel Identifier (PID) ndash uses Private Parcel Identifier
ndash Omit dashes spaces and other delimiting characters
bull Parcel ID Number (PIN) ndash uses Crown parcel identifier
ndash Omit dashes spaces and other delimiting characters
bull Title Number ndash uses private parcel Title number
ndash Omit dashes spaces and other delimiting characters
bull Grid ndash uses various map grids
ndash If you select this option you will be directed to the Custom Status Grid screen From here you can select
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 30
Petroleum Natural Gas (ie Mapsheet 094I Map Group 13 Map Block I)
Peace River Block (ie Township 84 Range 18 Section 16)
NTS (ie 094J)
BCGS (ie 94J029)
bull Legal Description ndash uses unique land description
ndash If you select this option you will be directed to the Location Type ndash Legal Description Search screen
bull Map Viewer ndash choose your Area of Interest (AOI) from the Map Viewer The Map Viewer in the Custom Status ndash Location function works in a similar manner as the Map Inquiry function For more information on the map viewer refer to the Map Inquiry section
bull Refer to Appendix B Query Validation Criteria Table for requirements
bull Validation on the ILRR Interest Identifier PID or PIN will be performed to ensure the value entered is valid and there is associated spatial data
931 Grid Search
Defining a Petroleum Natural Gas Grid (Example 82-F-10-H-71-D)
bull In the Map Sheet field enter a map sheet number (ie 082F) This field is case sensitive
bull In the Map Group field enter a Map Group number (ie 10)
bull In the Map Block field enter a Map Block (ie H) This field is case sensitive
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 31
bull In the Map Unit field enter a Map Unit (ie 071) This field is case sensitive The Map Unit number is always a 3 digit number For 2 digit numbers precede them with a zero
Defining a Peace River Block Grid (Example NE 14 OF SECTION 16 TOWNSHIP 84 RANGE 18)
bull In the Township field enter the Township (mandatory field)
bull In the Range field enter the Range (mandatory field)
ndash In some instances the Township and Range numbers may be combined and displayed as a 4 digit number (ie 8418)
bull In the Section field enter a Section (mandatory field)
bull Quarter section can be entered to narrow search parameters (NE NW SE SW)
932 Legal Description Search
bull Primary search Must complete at least one of the components indicated in the Primary column of the Legal Description Search Validation Rules (appendix C) (any subdivision components entered will be ignored for the search)
bull Crown Subdivision Land Title Subdivision or Right of Way search must complete at least two of the components indicated in the corresponding Parcel Type column of the Legal Description Search Validation Rules
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 32
bull Unknown search must complete at least one of the components indicated in the Legal Description Search Validation Rules (Unknown) (appendix D)
bull Limitation of 199 records on a search
The result values that are returned when the Parcel Type of Unknown is used for the search include
bull The number of results that were returned with a hyperlink that will navigate to the parcel type search results screen
bull A number with No hyperlink and the message Exceeds allowable number of records for a search
bull A lsquo0rsquo with No hyperlink and the message No Parcels were found matching your search criteria
bull NA when entered search components do not map to a parcel type
Primary Parcel Search
bull For Crown Subdiv PIN RoW PIN and LTO PID you may see a single result or a bracketed result Selecting the hyperlink will navigate to the corresponding search results screen
bull Selected Primary PIN(s) can be displayed with the Map Viewer if there is a spatial shape for the record
bull The OK button with a selected Primary PIN will navigate to the Location Type screen populating the PIN location type
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 33
Crown Subdivision Search
bull For Crown Primary PIN you may see a single result or a bracketed result Selecting the hyperlink will navigate to the corresponding search results screen
bull The Crown Land Interest hyperlink will navigate to the Crown Land Interest Report screen
bull Selected Crown Subdiv PIN(s) can be displayed with the Map Viewer
bull The OK button with a selected Crown Subdiv PIN will navigate to the Location Type screen populating the PIN location type
Crown Land Interest
bull Subdivision Parcel PIN hyperlink will navigate back to the Crown Subdivision Search Results screen
bull ILRR Interest Identifier hyperlink will display a Detail Report for the interest
bull A selected ILRR Interest Identifier can be displayed with the Map Viewer
bull The OK button with a selected ILRR Interest Identifier will navigate to the Location Type screen populating the ILRR Interest Identifier location type
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CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 35
Land Title Subdivision
bull The LTO PID hyperlink will navigate to the Land Title Subdivision Search Results Details window
bull For Primary PIN you may see a single result or a bracketed result Selecting the hyperlink will navigate to the corresponding search results screen
bull Selected LTO PID(s) can be displayed with the Map Viewer
bull The OK button with a selected LTO PID will navigate to the Location Type screen populating the PID location type
bull When the Non-ICF layer icon is displayed in the select column this indicates that the data was not provided through Integrated Cadastral Fabric (ICF)
bull When viewing multiple records in the Map Viewer at the same time the records must come from the same data source (ie all ICF or all Non-ICF)
Right of Way Search
bull For Primary PIN you may see a single result or a bracketed result Selecting the hyperlink will navigate to the corresponding search results screen
bull Selected RoW PIN(s) can be displayed with the Map Viewer bull The OK button with a selected RoW PIN will navigate to the Location Type
screen populating the PIN location type
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94 Term or Other Dates The Term or Other Dates parameter allows you to further refine which interests will be returned in your query There are four date types to choose from
bull Requested Date ndash Date of request
bull Term Start Date ndash Date interest starts
bull Term End Date ndash Date interest ends
bull Interest Date ndash Date interest was filed with agency
Users can choose any combination of these dates to refine their search
If the request date interest date term start date or the term end date does not contain a date within ILRR for an interest the interest may not
appear on the results list depending on how you have defined the Term Other Dates parameter (ie the termother dates parameter is designed to return interest based on the interest date interests that do not have an interest date will not be returned)
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95 Interest Holder Since contact information may be protected under the privacy provisions of the Freedom of Information and Protection of Privacy Act your ability to use this functionality or to view the information may be limited by your level of access security parameters You can search by organization name or individualpartner name The ILRR search engine will add a wildcard at the end of the text you enter You can enter the entire name eg Smith or the first part of the name eg Smi You can also use the wildcard () anywhere in your search text eg mi will return Smith Inc 100 Mile House etc
The interest holder and contact information are taken directly from the responsible agencies computer system and therefore differences in how
the various agencies captures and maintains the information (eg BC Ferries BC Ferries BC Ferries Inc) could affect your search results
951 Search Results
bull New Search returns you to the Interest Holder screen
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 38
bull If you have selected Interest Agency Interest Holders are filtered
bull Selecting the Interest Holder Name hyperlink will display the Interest Holder Detail information
bull Interest Holder contact information will not be displayed for BCeID users
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96 Interest Status The Interest Status parameter allows you to select which statuses to include in the query There are four status types included in the ILRR
bull Request ndash application or request has been accepted by an agency - decision pending
bull Active ndash rightinterest has been granted and is in good standing
bull Inactive ndash the right is no longer active and can not return to active status
bull Suspended ndash action taken by interest granting agency that suspends revokes or restricts action or rights of interest holder It may also mean that the term has expired The interest holder however has a period of time in which to reinstate the right
bull Users can click the Clear All button to unselect all statuses or click Select All to select all statuses
97 Interest Size The Interest Size parameter allows you to search for interest records of a particular size
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98 Custom Query Validation Rules (See Appendix B) For queries using a location type of PID PIN or Map Viewer
bull The AOI must be 5000000 hectares or less in size
ndash Additionally if the AOI is greater than 1000000 hectares in size an Interest Holder is must be defined
ndash One other parameter must be selected
Interest Type (select 5 or less)
Interest Agency (select 5 or less)
Date Range (10 years or less)
Interest Size
bull If the Area of Interest is between 100000 hectares and 1000000 hectares 1 of the following parameters is required
ndash Interest Type (select 5 or less)
ndash Interest Agency (select 5 or less)
ndash Date Range (10 years or less)
ndash Interest Size
bull If the Area of Interest is 100000 hectares or less in size no additional parameters are required
For queries using the location type of ILRR Approved Area or BC Province
bull Interest Holder is required OR
bull 2 of the following parameters are required
ndash Interest Type (select 5 or less)
ndash Interest Agency (select 5 or less)
ndash TermOther Dates (if range selected it must be less than 10 years)
ndash Interest Size
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99 Saving a Query It is important to note that before saving a query you should make sure that your parameters are valid and the query does not generate errors The best way to do this is to run the query When you are satisfied that the query works and generates the results you want to save close or minimize your results window and click on the ldquoSave Queryrdquo button in the Custom Status Parameter Summary window At this time you can also save the query to other users by inputting their user ID
bull Saving a query saves the query parameters of a Custom Status Query or an Interest Query NOT the results
bull Entering the query parameters as part of the description is advised
bull The query description will be displayed on the Summary and Detail Reports when printing a screen or output format is file (excluding CSV)
bull The query can be shared with others
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10 My Queries and Notifications The My Queries and Notifications area of the ILRR provides the user the opportunity to modify copy or delete a previously saved query and to create modify and cancel a notification It is important to note that when saving a query you are saving query parameters not results This means that when the interest data changes in the ILRR the results of your saved query may change as well To save query results have them reported as a document file or sent as a batch report by email and then save the document after following the link in the email notice To be alerted when something has changed within your AOI create a notification for the saved query Notifications are based on saved queries ndash if any updates or inserts occur within the AOI defined by the query the associated notifications are automatically sent
101 Viewing Query Details bull Select the query Name hyperlink
bull Displays the query details
bull Displays notification details when available
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102 Copying a Query bull The Copy Query function allows you to copy the parameters of a saved query
bull You can copy any query in the query list
bull You cannot change the parameters when performing a copy of a query
103 Modifying a Query bull The modify query function is only for queries that you have created If you want
to modify a query that was created by another user you must copy it first then modify it
bull Performing the modify function will navigate to either
ndash Query Interest Record Search Parameters screen
ndash Custom Status Parameter Summary screen
bull There are two areas of the query that can be modified
ndash Query parameters
ndash Query characteristics (query name query description query users)
bull If you have do not save the modifications the output using the Batch function will be derived from your original query parameters not the modified query
104 Deleting a Query bull The delete query function will delete or remove a query from the query list
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bull When the current user is the creator of the query the query will be permanently deleted from
ndash your query list
ndash the query list of other users that had access to this query
bull When the current user is the creator of the query the query will be removed from the query list Other users of this query will still have access to the query
105 Creating a Notification If you want to be alerted when something has changed within a saved query result set you can create a notification for the query that generates the results
Before a notification can be created 3 conditions must be met
1 The query must have been run
2 The query cannot have an existing notification
3 The query cannot exceed maximum run time If these conditions are met a notification can be created for a query Once created the user will receive a notification of a change when
1 A new request or interest record is added
2 There is a change in state of an existing request or interest record
3 There is a change in geometry A Maximum threshold has been set so that you will only receive a notification if the change to the geometry area is greater than 5 or more than 1 hectare or if a point moves more than one meter By choosing the ldquoCreate Notificationrdquo link the user can input any number of email addresses that he wishes to be notified when a change has occurred These can be on the daily weekly monthly or yearly basis
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106 Cancelling a Notification bull The Cancel Notification functions allows you to cancel a notification for a saved
query
bull To Cancel Notifications from queries that belong to another user the query owner must be contacted
bull Only the creator of the query can cancel the notification
107 Receiving a Notification bull The user will receive a notification of change when one or more of the following
conditions are met
ndash New request or interest record is added
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 46
ndash Change in state of an existing request or interest record occurs (status is changed)
ndash Change in geometry for an interest
bull Polygons The total area has changed more than 5 or more than 1 hectare
bull Lines The total area of the buffer shape polygon has changed more than 5 or more than 1 hectare
bull Points The point has moved a distance greater than 1 metre in any direction
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11 Public Report The public report provides clients access to a single comprehensive report that utilizes the same cut of data used internally in a format that conforms to the Freedom of Information and Protection of Privacy standards The reports allow a public user to generate a conflict andor constraint report based on an ILRR interest location area of interest or Geomark URL Select your report option Define search location Review Report
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12 Business Report The Business Reports in the ILRR are business specific reports that have been created for specific work flows Currently there is only one Business Report Mineral Titles - Land Owner Notification
121 Mineral Titles ndash Land Owner Notification Part of the requirement of the mineral tenure holders is notification Bill 12 of the Miscellaneous Statutes Amendment Act 2007 now requires a person to serve notice on the private landowner(s) or Crown land lease holder(s) before commencing a mining activity Within the ILRR Business Reports is the Mineral Titles ndash Land Owner Notification report This report allows the tenure holder to input their tenure number or to select an area of interest and then view the Land Owner Notification report as a PDF
bull The user can select to create a Land Owner Notification report by either entering a Mineral Tenure Number (ie 383281) or by selecting an Area of Interest (AOI) and define an AOI in the Map Viewer using the Area of Interest tools
bull The Land Owner Notification results will be displayed in a PDF report There are four sections to the report the General Information section the Crown land lease section the private land within the AOI section and the private land possibly within the AOI section These are explained in more detail below
ndash The General Information section has the name of the report the date it was
run and the search information The search information indicates whether a user-selected AOI or a Mineral Tenure Number was used to define the geographic extent for the report
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 49
ndash The Crown Land Lease section lists all of the Crown land leases which intersecttouchcome in contact withoverlap the AOI along with the ownerrsquos name and address If a lease has multiple owners each owner and their address would be listed The first owner would be labelled Record 1 the second owner would be Record 2 etc If no leases were found the report would say ldquoNone foundrdquo
ndash The Private Lands Within Area of Interest section lists the private land parcels which are completely or partially within or overlap the AOI The Land Title Parcel Identifier (PID) and legal description are listed for each parcel Ownership information for private land is not part of the ILRR so contact information will need to be acquired using BC Online httpswwwbconlinegovbcca
ndash The Private Land Possibly Within the Area of Interest section lists the private land parcels which are possibly within or overlap the AOI The Land Title Parcel Identifier (PID) and legal description are listed for each parcel Ownership information for private land is not part of the ILRR so contact information will need to be acquired using BC Online
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 50
1211 Determining Ownership of a Parcel
There are a few options for determining the ownership information of a private parcel If you have a BC Online account you can look up this information in the BC Assessment Authority or Land Title and Survey Authority systems
bull Some useful links for BC Online
ndash BC Online Homepage httpswwwbconlinegovbcca
ndash BC Online Products httpswwwbconlinegovbccaproductshtml (probably use the Land amp Real Property)
ndash Account Management httpswwwbconlinegovbccamybconlinehtml
bull If there are only a few overlaps in your Land Owner Notification Report you might want to consider giving the report information to a titles search company and have them provide you with the ownership information you require
bull For more information on the procedures for determining the ownership of private land and Crown land leases the following document can be used
ndash httpwwwemprgovbccaTitlesMineralTitlesPubDocumentsLONFM_LON_procedurespdf
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 51
13 Appendix A ndash Map Inquiry and Map Viewer Symbology
Navigation and administration tools
Full extent - map extends to the full view of British Columbia
Zoom In - Zoom in on the map Click and drag a box to zoom in around a specific area
Zoom Out - click on the map to zoom the map out
Pan - click and drag on the map in the direction you want to move
Zoom Previous - zooms the map to the last extent
Zoom to Uploaded Shapefile ndash zooms the map to an uploaded shapefile
Overview Map - shows where the current map window extent is located in BC
Print to PDF - creates a PDF of the current map view
Save Session - saves a session to server or client (your PC or network)
Open Session - opens a saved session
Markup tools
Point Markup - add a point on the map Line Markup - click 2 or more points on the map to draw a line on the map Rectangle Markup - click and drag to draw a rectangle on the map Polygon Markup - click 3 or more points on the map to draw a polygon Line segments can not cross each other Text Markup - add your own text or a coordinate label Label Markup - select a layer and field to label features on the map Grid Markup - define how many horizontal and vertical lines to mark on the map window Erase Markup - erase individually by clicking on it or erase a group by dragging a box around the area Clear Selection ndashprovides the option to select and clear markup graphics andor AOI graphics
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 52
Upload a Shapefile - add your own shape file to the map Must be BC in Albers projection (BCeID and government users can then use the shape to create an area of interest AOI) Report notified interests
Viewing and analytical tools
Identify Visible - identify attributes of all layers turned on at one point
Identify - click on feature on the map on the active layer to view attribute Identify by Radius - view all attributes on a layer within a specific distance around a point Select - select features on the map Buffer - select features within a specific distance around a selection set Measure Distance - calculates distance of user defined line segment Measure Area - calculates the area of a user defined polygon XY Location - gets you the location coordinates
Select and accept an area of interest(AOI) and add to your map
Draw AOI - Click on 3 or more points to draw an AOI polygon for statusing Pick an existing polygon for an AOI - You can also select the polygon created when you imported your shape file using the Upload a Shapefile tool Erase area of interest ndash Erases your current AOI
Users can accept the AOI and create an instant attribute status report of Crown land rights and interests in their AOI
Click on
14 Appendix B Query Validation Criteria Table
USER SELECTS VALIDATION RULES
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 53
Location Type Area of Interest in Hectares
User Must Select Parameter
Parameter Limits
PIN PID or Map Viewer Between 1 amp 5 million
Interest Holder At least one
PIN PID or Map Viewer Between 100000 amp 1 million
Interest Holder
At least one
OR
Between 100000 amp 1 million
At least TWO of the following parameters
Interest Type 5 Types or less
Interest Agency 5 Agencies or less
TermOther Dates A span of 10 years or less
Interest Size No limits
PIN PID or Map Viewer Less than 100000
No rules No limits
ILRR Approved Area or BC Province
NA Interest Holder
OR
NA At least TWO of the following parameters
Interest Type 5 Types or less
Interest Agency 5 Agencies or less
TermOther Dates A span of 10 years or less
Interest Size No limits
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 54
15 Appendix C Legal Description Validation Rules
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 55
16 Appendix D Query Validation Criteria Table (unknown)
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 16
6 Summary Report The power of the ILRR is its ability to provide the user with a variety of reports The summary report screen displays a high level summary of interest records that result from the query that was created (through Map Inquiry Query Interest Record Survey Parcel Search or Custom Status) The records displayed here are reflective of the display options selected and the data access level your user ID is allowed
bull Summary Report is restricted to a maximum of 199 interest records for a screen or file return or 1999 for a batch return
bull The ILRR Interest Identifier hyperlink will navigate to the Detail Report for that record
bull The Create Status Report and the Create Overlay Report can be performed on a selected ILRR Interest Identifier
bull Selected ILRR Interest Identifier(s) can be displayed with the Map Viewer if there is spatial information available by checking the select box for the record and clicking the button
bull Selected ILRR Interest Identifier(s) can be displayed as a Conflicting Interest with the user created AOI to determine the amount of overlap between the features by
clicking the tool
bull Large interests are identified with the display of the icon The map viewer scale at the bottom of the Map Viewer must be set to 1300000 to view a large interest The complete interest will not be displayed
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 17
Interests that do not have associated spatial data cannot be viewed in Map Viewer or selected to create a status report
The default screen includes ILRR Interest Identifier Issuing Agency Business Identifier Status Type and Responsible Agency These columns can be sorted the user can also create a status report of a record (query the interests that intersect this particular record) view the spatial extent for the record or look at a Detailed Report for a record
There are certain records where the details may be restricted these are shown with a yellow background limited information and no access to the detailed report or spatial information is provided unless appropriate authorization levels are assigned to the user Some sensitive data does not get included such as reserves and requested including petroleum sites Business BCeID and IDIR users can request a higher level of security to view these reports by completing a Change User Access Form Forms are available from the GeoBC Service Desk at httpgeobcgovbccailrrfilesdocumentationILRR_Change_to_User_Access_Formpdf
61 Detailed Report The Detailed Report shows more information about a particular record including Interest Holder Location Area Dates and related Business Keys It is accessed when an Interest is selected by clicking the hyperlink in the Summary Report
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 18
From the Detailed Report screen users can
bull View the spatial record in Map Viewer if spatial data is available
bull Create a Status Report using the current record as the AOI
bull Create an Overlay Report using the current record as the AOI
bull Access GATOR (GATOR subscription required for non-government users)
62 Map Viewer From the Detailed Report or Summary Report screen choose the Map Viewer link to display your results
bull The map zooms to the extent that allows viewing of your selected feature
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For large interests you may not be able to see the extent of the feature as the size of the feature extends beyond the layer visible
scale and will be used to zoom in and pan to see the interest area coverage
63 Create Status Report From the Detailed Report or Summary Report users can create a status report for a particular interest to determine what effect if any other interests have on your selected interest
bull This function will act as if you selected the feature as an AOI in the Map Inquiry function Once selected you will be prompted to define a spatial relationship and a buffer and then to set the Display Options
64 Create Overlay Report Using a selected interest the ILRR Overlay Report allows the user from the Detailed Report or Summary Report to search through the layers of the spatial data available from LRDW and report information about the feature records that spatially overlap with the selected interest
Selected Feature (shown in yellow)
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bull The user can select as many SOE layers as desired that will be searched to see if they overlap the area of the selected interest
bull The Overlay Report will list the Report Details (Name Date Shape name and buffer size) the intersecting features sorted by layer the Layers Queried Successfully and the Overlay Disclaimer
65 Display Conflicting Interests From the Summary Report users can create a Conflicting Interests Report for a particular interest to determine what effect if any the Area of Interest (AOI) the user has defined overlaps a selected interest
The conflicting interest function will only work with the screen output format This means you are limited to less than 199 registered interests in your status query report
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 21
If there is no box and it says lsquono spatialrsquo you will not be able to utilize the conflicting interest display with that selected interest
Once the Conflicting Interests option is selected the conflicting interests will be displayed in the Map Viewer In the map display you can determine the degree of intersection between the AOI and the selected interest
bull The Map Viewer will show the user defined Area of Interest (AOI) as red where it does not intersect with the selected interest and the selected interest area as yellow
bull Where the user defined Area of Interest (AOI) and the area of the selected interest do intersect is displayed in orange
Example 1 In the example below the AOI and the selected interest partially overlap The Area of Interest is shown in red and the selected interest is shown in yellow Where the AOI and the selected interest overlap is shown as orange
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 22
Example 2 In the example below the AOI and the selected interest do not overlap therefore there is no orange area This is possible when using an AOI buffer and the interest falls within the buffer of the AOI or if the lsquoadjoinrsquo function is selected as the spatial relationship for the status query instead of intersect
66 GATOR Users with access to GATOR can click the GATOR link for information on the selected record GATOR is an acronym for Government AccessTool for On-line Retrieval It is an easy to use tool that allows registered users access to the Internet to interactively
Selected Interest
Area of Interest (AOI)
Selected Interest
Area of Interest (AOI)
Overlap
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 23
view extract and print information from the Crown Land Registry For more information click the link that interests you
If the user sees GATOR Main links that will take the user to the Tantalis GATOR homepage
More information on GATOR can be found on the What is Tantalis GATOR webpage
Information on how to use GATOR can be found on the Tantalis GATOR Quickguide webpage
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 24
7 Query Interest Record The Query Interest Record allows you to locate a specific interest record using non-spatial attribute data like the ILRR Identifier the Agency Record Identifier (or business key) including unique business identifier or business key for an interest
The results of a successful query of an interest record will provide a report (summary and detailed) on your specific record and allow you to view the spatial extent You could then also run a status to determine what other rights and interests intersect with or overlap your record The information can be used to support decisions on the best use of the land identify potential land use conflicts and constraints support the referral process determine whether rights can be issued and identify where restrictions are needed
A unique identifier is assigned to the interest record by the issuing agencys operational database If you choose to search by this parameter you will follow these steps
bull Search by Agency Record Identifier
bull Select the Interest Group radio button
bull Select the Agency Record Identifier radio button and enter the record identifier value
bull Data entered is case sensitive A unique number is assigned to the record when the record is added to the ILRR database If you choose to search by this parameter enter the ILRR Interest Identifier in the appropriate space ldquoILRR Interest Identifierrdquo
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 25
Above are the two options in the Query Interest Record The image on the left uses the Agency Record value search (for the Disposition Transaction SID in the image) The image on the left uses the ILRR Interest Identifier value Both of these values will return the same record
8 Survey Parcel Search The ILRR provide users the opportunity to do a quick search by survey parcel using PID PIN Title Number or legal description
Any part of a legal description can be entered into the search screen depending on the accuracy of the input you will receive an equally accurate output
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 26
The Plan number of a legal description can be entered into the Defining Document section of the Survey Parcel Search window
The output from a survey parcel search will provide the user with immediate determination of privatepublic land (with the information available) the primary PIN and the LTO PID if available The parcel can also be viewed spatially using the map viewer
9 Custom Status Query The Custom Status allows you to build a query using seven different parameters You can complete one or more of the parameters to fine-tune your query and result set
bull Parameters can be set by selecting the desired parameter type from the ILRR sidebar under Custom Status
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 27
bull Parameters that have been selected can be returned to the default parameters by clicking the Reset button for that parameter type
bull All Parameters can be returned to the default parameters by clicking the Reset All button
bull Once one or more of the parameters have been set the user can click the Submit button to create the ILRR Summary Report
The results of a successful query of an interest record will provide statusers decision makers and land planners with information to determine the best use of the land identify potential conflicts make decisions on where rights can be issued or identify where restrictions are needed Refer to Appendix B Query Validation Criteria Table for requirements
If no AOI exists within the set parameters the user will see a warning box stating ldquoNo AOI for Conflict Reportingrdquo You can then click Next to
continue to the Generate Report Display Options screen or click Cancel to go to the My Queries and Notifications screen
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91 Interest Type The Interest Type parameter allows you to select which interests to include in your query You can select any or all of the 262 different interest types which are grouped according to type IE Forest Roads Land Act Inclusions Land Act Crown Grants Park Designations etc
bull For this setting all Interest Types are selected by default
bull At least ONE Interest Type must be selected
bull The Interest Group Categories reflect the naming of the layers in the ILRR Map Viewer
bull Users can selectunselect interest types by checking and unchecking the desired Interest type By checkingunchecking an Interest group users can turn the whole group on or off
bull Users can click the Clear All button to unselect all interests or click Select All to select all interests
bull Refer to Appendix B Query Validation Criteria Table for requirements
92 Interest Agency The Interest Agency Parameter allows you to select which agencies to include in your query
Interest Type
Interest Group
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 29
bull The default for this parameter is All Interest Agencies are selected
bull At least ONE Interest Agency must be selected
bull If you have selected an Interest Holder Interest Agencies are filtered
bull Users can click the Clear All button to unselect all agencies or click Select All to select all agencies
bull Refer to Appendix B Query Validation Criteria Table for requirements
93 Location The Location parameter allows you to specify the area or location of the interest There are several different location types
bull Province of BC ndash uses the BC boundary as an AOI
ndash The Province of BC is the default for this parameter unless an Interest Holder is known
bull ILRR Interest Identifier ndash uses unique ILRR specific
ndash Omit dashes spaces and other delimiting characters
bull Parcel Identifier (PID) ndash uses Private Parcel Identifier
ndash Omit dashes spaces and other delimiting characters
bull Parcel ID Number (PIN) ndash uses Crown parcel identifier
ndash Omit dashes spaces and other delimiting characters
bull Title Number ndash uses private parcel Title number
ndash Omit dashes spaces and other delimiting characters
bull Grid ndash uses various map grids
ndash If you select this option you will be directed to the Custom Status Grid screen From here you can select
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 30
Petroleum Natural Gas (ie Mapsheet 094I Map Group 13 Map Block I)
Peace River Block (ie Township 84 Range 18 Section 16)
NTS (ie 094J)
BCGS (ie 94J029)
bull Legal Description ndash uses unique land description
ndash If you select this option you will be directed to the Location Type ndash Legal Description Search screen
bull Map Viewer ndash choose your Area of Interest (AOI) from the Map Viewer The Map Viewer in the Custom Status ndash Location function works in a similar manner as the Map Inquiry function For more information on the map viewer refer to the Map Inquiry section
bull Refer to Appendix B Query Validation Criteria Table for requirements
bull Validation on the ILRR Interest Identifier PID or PIN will be performed to ensure the value entered is valid and there is associated spatial data
931 Grid Search
Defining a Petroleum Natural Gas Grid (Example 82-F-10-H-71-D)
bull In the Map Sheet field enter a map sheet number (ie 082F) This field is case sensitive
bull In the Map Group field enter a Map Group number (ie 10)
bull In the Map Block field enter a Map Block (ie H) This field is case sensitive
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 31
bull In the Map Unit field enter a Map Unit (ie 071) This field is case sensitive The Map Unit number is always a 3 digit number For 2 digit numbers precede them with a zero
Defining a Peace River Block Grid (Example NE 14 OF SECTION 16 TOWNSHIP 84 RANGE 18)
bull In the Township field enter the Township (mandatory field)
bull In the Range field enter the Range (mandatory field)
ndash In some instances the Township and Range numbers may be combined and displayed as a 4 digit number (ie 8418)
bull In the Section field enter a Section (mandatory field)
bull Quarter section can be entered to narrow search parameters (NE NW SE SW)
932 Legal Description Search
bull Primary search Must complete at least one of the components indicated in the Primary column of the Legal Description Search Validation Rules (appendix C) (any subdivision components entered will be ignored for the search)
bull Crown Subdivision Land Title Subdivision or Right of Way search must complete at least two of the components indicated in the corresponding Parcel Type column of the Legal Description Search Validation Rules
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 32
bull Unknown search must complete at least one of the components indicated in the Legal Description Search Validation Rules (Unknown) (appendix D)
bull Limitation of 199 records on a search
The result values that are returned when the Parcel Type of Unknown is used for the search include
bull The number of results that were returned with a hyperlink that will navigate to the parcel type search results screen
bull A number with No hyperlink and the message Exceeds allowable number of records for a search
bull A lsquo0rsquo with No hyperlink and the message No Parcels were found matching your search criteria
bull NA when entered search components do not map to a parcel type
Primary Parcel Search
bull For Crown Subdiv PIN RoW PIN and LTO PID you may see a single result or a bracketed result Selecting the hyperlink will navigate to the corresponding search results screen
bull Selected Primary PIN(s) can be displayed with the Map Viewer if there is a spatial shape for the record
bull The OK button with a selected Primary PIN will navigate to the Location Type screen populating the PIN location type
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 33
Crown Subdivision Search
bull For Crown Primary PIN you may see a single result or a bracketed result Selecting the hyperlink will navigate to the corresponding search results screen
bull The Crown Land Interest hyperlink will navigate to the Crown Land Interest Report screen
bull Selected Crown Subdiv PIN(s) can be displayed with the Map Viewer
bull The OK button with a selected Crown Subdiv PIN will navigate to the Location Type screen populating the PIN location type
Crown Land Interest
bull Subdivision Parcel PIN hyperlink will navigate back to the Crown Subdivision Search Results screen
bull ILRR Interest Identifier hyperlink will display a Detail Report for the interest
bull A selected ILRR Interest Identifier can be displayed with the Map Viewer
bull The OK button with a selected ILRR Interest Identifier will navigate to the Location Type screen populating the ILRR Interest Identifier location type
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CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 35
Land Title Subdivision
bull The LTO PID hyperlink will navigate to the Land Title Subdivision Search Results Details window
bull For Primary PIN you may see a single result or a bracketed result Selecting the hyperlink will navigate to the corresponding search results screen
bull Selected LTO PID(s) can be displayed with the Map Viewer
bull The OK button with a selected LTO PID will navigate to the Location Type screen populating the PID location type
bull When the Non-ICF layer icon is displayed in the select column this indicates that the data was not provided through Integrated Cadastral Fabric (ICF)
bull When viewing multiple records in the Map Viewer at the same time the records must come from the same data source (ie all ICF or all Non-ICF)
Right of Way Search
bull For Primary PIN you may see a single result or a bracketed result Selecting the hyperlink will navigate to the corresponding search results screen
bull Selected RoW PIN(s) can be displayed with the Map Viewer bull The OK button with a selected RoW PIN will navigate to the Location Type
screen populating the PIN location type
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94 Term or Other Dates The Term or Other Dates parameter allows you to further refine which interests will be returned in your query There are four date types to choose from
bull Requested Date ndash Date of request
bull Term Start Date ndash Date interest starts
bull Term End Date ndash Date interest ends
bull Interest Date ndash Date interest was filed with agency
Users can choose any combination of these dates to refine their search
If the request date interest date term start date or the term end date does not contain a date within ILRR for an interest the interest may not
appear on the results list depending on how you have defined the Term Other Dates parameter (ie the termother dates parameter is designed to return interest based on the interest date interests that do not have an interest date will not be returned)
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95 Interest Holder Since contact information may be protected under the privacy provisions of the Freedom of Information and Protection of Privacy Act your ability to use this functionality or to view the information may be limited by your level of access security parameters You can search by organization name or individualpartner name The ILRR search engine will add a wildcard at the end of the text you enter You can enter the entire name eg Smith or the first part of the name eg Smi You can also use the wildcard () anywhere in your search text eg mi will return Smith Inc 100 Mile House etc
The interest holder and contact information are taken directly from the responsible agencies computer system and therefore differences in how
the various agencies captures and maintains the information (eg BC Ferries BC Ferries BC Ferries Inc) could affect your search results
951 Search Results
bull New Search returns you to the Interest Holder screen
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 38
bull If you have selected Interest Agency Interest Holders are filtered
bull Selecting the Interest Holder Name hyperlink will display the Interest Holder Detail information
bull Interest Holder contact information will not be displayed for BCeID users
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96 Interest Status The Interest Status parameter allows you to select which statuses to include in the query There are four status types included in the ILRR
bull Request ndash application or request has been accepted by an agency - decision pending
bull Active ndash rightinterest has been granted and is in good standing
bull Inactive ndash the right is no longer active and can not return to active status
bull Suspended ndash action taken by interest granting agency that suspends revokes or restricts action or rights of interest holder It may also mean that the term has expired The interest holder however has a period of time in which to reinstate the right
bull Users can click the Clear All button to unselect all statuses or click Select All to select all statuses
97 Interest Size The Interest Size parameter allows you to search for interest records of a particular size
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98 Custom Query Validation Rules (See Appendix B) For queries using a location type of PID PIN or Map Viewer
bull The AOI must be 5000000 hectares or less in size
ndash Additionally if the AOI is greater than 1000000 hectares in size an Interest Holder is must be defined
ndash One other parameter must be selected
Interest Type (select 5 or less)
Interest Agency (select 5 or less)
Date Range (10 years or less)
Interest Size
bull If the Area of Interest is between 100000 hectares and 1000000 hectares 1 of the following parameters is required
ndash Interest Type (select 5 or less)
ndash Interest Agency (select 5 or less)
ndash Date Range (10 years or less)
ndash Interest Size
bull If the Area of Interest is 100000 hectares or less in size no additional parameters are required
For queries using the location type of ILRR Approved Area or BC Province
bull Interest Holder is required OR
bull 2 of the following parameters are required
ndash Interest Type (select 5 or less)
ndash Interest Agency (select 5 or less)
ndash TermOther Dates (if range selected it must be less than 10 years)
ndash Interest Size
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99 Saving a Query It is important to note that before saving a query you should make sure that your parameters are valid and the query does not generate errors The best way to do this is to run the query When you are satisfied that the query works and generates the results you want to save close or minimize your results window and click on the ldquoSave Queryrdquo button in the Custom Status Parameter Summary window At this time you can also save the query to other users by inputting their user ID
bull Saving a query saves the query parameters of a Custom Status Query or an Interest Query NOT the results
bull Entering the query parameters as part of the description is advised
bull The query description will be displayed on the Summary and Detail Reports when printing a screen or output format is file (excluding CSV)
bull The query can be shared with others
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10 My Queries and Notifications The My Queries and Notifications area of the ILRR provides the user the opportunity to modify copy or delete a previously saved query and to create modify and cancel a notification It is important to note that when saving a query you are saving query parameters not results This means that when the interest data changes in the ILRR the results of your saved query may change as well To save query results have them reported as a document file or sent as a batch report by email and then save the document after following the link in the email notice To be alerted when something has changed within your AOI create a notification for the saved query Notifications are based on saved queries ndash if any updates or inserts occur within the AOI defined by the query the associated notifications are automatically sent
101 Viewing Query Details bull Select the query Name hyperlink
bull Displays the query details
bull Displays notification details when available
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102 Copying a Query bull The Copy Query function allows you to copy the parameters of a saved query
bull You can copy any query in the query list
bull You cannot change the parameters when performing a copy of a query
103 Modifying a Query bull The modify query function is only for queries that you have created If you want
to modify a query that was created by another user you must copy it first then modify it
bull Performing the modify function will navigate to either
ndash Query Interest Record Search Parameters screen
ndash Custom Status Parameter Summary screen
bull There are two areas of the query that can be modified
ndash Query parameters
ndash Query characteristics (query name query description query users)
bull If you have do not save the modifications the output using the Batch function will be derived from your original query parameters not the modified query
104 Deleting a Query bull The delete query function will delete or remove a query from the query list
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 44
bull When the current user is the creator of the query the query will be permanently deleted from
ndash your query list
ndash the query list of other users that had access to this query
bull When the current user is the creator of the query the query will be removed from the query list Other users of this query will still have access to the query
105 Creating a Notification If you want to be alerted when something has changed within a saved query result set you can create a notification for the query that generates the results
Before a notification can be created 3 conditions must be met
1 The query must have been run
2 The query cannot have an existing notification
3 The query cannot exceed maximum run time If these conditions are met a notification can be created for a query Once created the user will receive a notification of a change when
1 A new request or interest record is added
2 There is a change in state of an existing request or interest record
3 There is a change in geometry A Maximum threshold has been set so that you will only receive a notification if the change to the geometry area is greater than 5 or more than 1 hectare or if a point moves more than one meter By choosing the ldquoCreate Notificationrdquo link the user can input any number of email addresses that he wishes to be notified when a change has occurred These can be on the daily weekly monthly or yearly basis
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106 Cancelling a Notification bull The Cancel Notification functions allows you to cancel a notification for a saved
query
bull To Cancel Notifications from queries that belong to another user the query owner must be contacted
bull Only the creator of the query can cancel the notification
107 Receiving a Notification bull The user will receive a notification of change when one or more of the following
conditions are met
ndash New request or interest record is added
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 46
ndash Change in state of an existing request or interest record occurs (status is changed)
ndash Change in geometry for an interest
bull Polygons The total area has changed more than 5 or more than 1 hectare
bull Lines The total area of the buffer shape polygon has changed more than 5 or more than 1 hectare
bull Points The point has moved a distance greater than 1 metre in any direction
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11 Public Report The public report provides clients access to a single comprehensive report that utilizes the same cut of data used internally in a format that conforms to the Freedom of Information and Protection of Privacy standards The reports allow a public user to generate a conflict andor constraint report based on an ILRR interest location area of interest or Geomark URL Select your report option Define search location Review Report
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12 Business Report The Business Reports in the ILRR are business specific reports that have been created for specific work flows Currently there is only one Business Report Mineral Titles - Land Owner Notification
121 Mineral Titles ndash Land Owner Notification Part of the requirement of the mineral tenure holders is notification Bill 12 of the Miscellaneous Statutes Amendment Act 2007 now requires a person to serve notice on the private landowner(s) or Crown land lease holder(s) before commencing a mining activity Within the ILRR Business Reports is the Mineral Titles ndash Land Owner Notification report This report allows the tenure holder to input their tenure number or to select an area of interest and then view the Land Owner Notification report as a PDF
bull The user can select to create a Land Owner Notification report by either entering a Mineral Tenure Number (ie 383281) or by selecting an Area of Interest (AOI) and define an AOI in the Map Viewer using the Area of Interest tools
bull The Land Owner Notification results will be displayed in a PDF report There are four sections to the report the General Information section the Crown land lease section the private land within the AOI section and the private land possibly within the AOI section These are explained in more detail below
ndash The General Information section has the name of the report the date it was
run and the search information The search information indicates whether a user-selected AOI or a Mineral Tenure Number was used to define the geographic extent for the report
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 49
ndash The Crown Land Lease section lists all of the Crown land leases which intersecttouchcome in contact withoverlap the AOI along with the ownerrsquos name and address If a lease has multiple owners each owner and their address would be listed The first owner would be labelled Record 1 the second owner would be Record 2 etc If no leases were found the report would say ldquoNone foundrdquo
ndash The Private Lands Within Area of Interest section lists the private land parcels which are completely or partially within or overlap the AOI The Land Title Parcel Identifier (PID) and legal description are listed for each parcel Ownership information for private land is not part of the ILRR so contact information will need to be acquired using BC Online httpswwwbconlinegovbcca
ndash The Private Land Possibly Within the Area of Interest section lists the private land parcels which are possibly within or overlap the AOI The Land Title Parcel Identifier (PID) and legal description are listed for each parcel Ownership information for private land is not part of the ILRR so contact information will need to be acquired using BC Online
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 50
1211 Determining Ownership of a Parcel
There are a few options for determining the ownership information of a private parcel If you have a BC Online account you can look up this information in the BC Assessment Authority or Land Title and Survey Authority systems
bull Some useful links for BC Online
ndash BC Online Homepage httpswwwbconlinegovbcca
ndash BC Online Products httpswwwbconlinegovbccaproductshtml (probably use the Land amp Real Property)
ndash Account Management httpswwwbconlinegovbccamybconlinehtml
bull If there are only a few overlaps in your Land Owner Notification Report you might want to consider giving the report information to a titles search company and have them provide you with the ownership information you require
bull For more information on the procedures for determining the ownership of private land and Crown land leases the following document can be used
ndash httpwwwemprgovbccaTitlesMineralTitlesPubDocumentsLONFM_LON_procedurespdf
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 51
13 Appendix A ndash Map Inquiry and Map Viewer Symbology
Navigation and administration tools
Full extent - map extends to the full view of British Columbia
Zoom In - Zoom in on the map Click and drag a box to zoom in around a specific area
Zoom Out - click on the map to zoom the map out
Pan - click and drag on the map in the direction you want to move
Zoom Previous - zooms the map to the last extent
Zoom to Uploaded Shapefile ndash zooms the map to an uploaded shapefile
Overview Map - shows where the current map window extent is located in BC
Print to PDF - creates a PDF of the current map view
Save Session - saves a session to server or client (your PC or network)
Open Session - opens a saved session
Markup tools
Point Markup - add a point on the map Line Markup - click 2 or more points on the map to draw a line on the map Rectangle Markup - click and drag to draw a rectangle on the map Polygon Markup - click 3 or more points on the map to draw a polygon Line segments can not cross each other Text Markup - add your own text or a coordinate label Label Markup - select a layer and field to label features on the map Grid Markup - define how many horizontal and vertical lines to mark on the map window Erase Markup - erase individually by clicking on it or erase a group by dragging a box around the area Clear Selection ndashprovides the option to select and clear markup graphics andor AOI graphics
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 52
Upload a Shapefile - add your own shape file to the map Must be BC in Albers projection (BCeID and government users can then use the shape to create an area of interest AOI) Report notified interests
Viewing and analytical tools
Identify Visible - identify attributes of all layers turned on at one point
Identify - click on feature on the map on the active layer to view attribute Identify by Radius - view all attributes on a layer within a specific distance around a point Select - select features on the map Buffer - select features within a specific distance around a selection set Measure Distance - calculates distance of user defined line segment Measure Area - calculates the area of a user defined polygon XY Location - gets you the location coordinates
Select and accept an area of interest(AOI) and add to your map
Draw AOI - Click on 3 or more points to draw an AOI polygon for statusing Pick an existing polygon for an AOI - You can also select the polygon created when you imported your shape file using the Upload a Shapefile tool Erase area of interest ndash Erases your current AOI
Users can accept the AOI and create an instant attribute status report of Crown land rights and interests in their AOI
Click on
14 Appendix B Query Validation Criteria Table
USER SELECTS VALIDATION RULES
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 53
Location Type Area of Interest in Hectares
User Must Select Parameter
Parameter Limits
PIN PID or Map Viewer Between 1 amp 5 million
Interest Holder At least one
PIN PID or Map Viewer Between 100000 amp 1 million
Interest Holder
At least one
OR
Between 100000 amp 1 million
At least TWO of the following parameters
Interest Type 5 Types or less
Interest Agency 5 Agencies or less
TermOther Dates A span of 10 years or less
Interest Size No limits
PIN PID or Map Viewer Less than 100000
No rules No limits
ILRR Approved Area or BC Province
NA Interest Holder
OR
NA At least TWO of the following parameters
Interest Type 5 Types or less
Interest Agency 5 Agencies or less
TermOther Dates A span of 10 years or less
Interest Size No limits
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 54
15 Appendix C Legal Description Validation Rules
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 55
16 Appendix D Query Validation Criteria Table (unknown)
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 17
Interests that do not have associated spatial data cannot be viewed in Map Viewer or selected to create a status report
The default screen includes ILRR Interest Identifier Issuing Agency Business Identifier Status Type and Responsible Agency These columns can be sorted the user can also create a status report of a record (query the interests that intersect this particular record) view the spatial extent for the record or look at a Detailed Report for a record
There are certain records where the details may be restricted these are shown with a yellow background limited information and no access to the detailed report or spatial information is provided unless appropriate authorization levels are assigned to the user Some sensitive data does not get included such as reserves and requested including petroleum sites Business BCeID and IDIR users can request a higher level of security to view these reports by completing a Change User Access Form Forms are available from the GeoBC Service Desk at httpgeobcgovbccailrrfilesdocumentationILRR_Change_to_User_Access_Formpdf
61 Detailed Report The Detailed Report shows more information about a particular record including Interest Holder Location Area Dates and related Business Keys It is accessed when an Interest is selected by clicking the hyperlink in the Summary Report
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 18
From the Detailed Report screen users can
bull View the spatial record in Map Viewer if spatial data is available
bull Create a Status Report using the current record as the AOI
bull Create an Overlay Report using the current record as the AOI
bull Access GATOR (GATOR subscription required for non-government users)
62 Map Viewer From the Detailed Report or Summary Report screen choose the Map Viewer link to display your results
bull The map zooms to the extent that allows viewing of your selected feature
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 19
For large interests you may not be able to see the extent of the feature as the size of the feature extends beyond the layer visible
scale and will be used to zoom in and pan to see the interest area coverage
63 Create Status Report From the Detailed Report or Summary Report users can create a status report for a particular interest to determine what effect if any other interests have on your selected interest
bull This function will act as if you selected the feature as an AOI in the Map Inquiry function Once selected you will be prompted to define a spatial relationship and a buffer and then to set the Display Options
64 Create Overlay Report Using a selected interest the ILRR Overlay Report allows the user from the Detailed Report or Summary Report to search through the layers of the spatial data available from LRDW and report information about the feature records that spatially overlap with the selected interest
Selected Feature (shown in yellow)
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 20
bull The user can select as many SOE layers as desired that will be searched to see if they overlap the area of the selected interest
bull The Overlay Report will list the Report Details (Name Date Shape name and buffer size) the intersecting features sorted by layer the Layers Queried Successfully and the Overlay Disclaimer
65 Display Conflicting Interests From the Summary Report users can create a Conflicting Interests Report for a particular interest to determine what effect if any the Area of Interest (AOI) the user has defined overlaps a selected interest
The conflicting interest function will only work with the screen output format This means you are limited to less than 199 registered interests in your status query report
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 21
If there is no box and it says lsquono spatialrsquo you will not be able to utilize the conflicting interest display with that selected interest
Once the Conflicting Interests option is selected the conflicting interests will be displayed in the Map Viewer In the map display you can determine the degree of intersection between the AOI and the selected interest
bull The Map Viewer will show the user defined Area of Interest (AOI) as red where it does not intersect with the selected interest and the selected interest area as yellow
bull Where the user defined Area of Interest (AOI) and the area of the selected interest do intersect is displayed in orange
Example 1 In the example below the AOI and the selected interest partially overlap The Area of Interest is shown in red and the selected interest is shown in yellow Where the AOI and the selected interest overlap is shown as orange
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 22
Example 2 In the example below the AOI and the selected interest do not overlap therefore there is no orange area This is possible when using an AOI buffer and the interest falls within the buffer of the AOI or if the lsquoadjoinrsquo function is selected as the spatial relationship for the status query instead of intersect
66 GATOR Users with access to GATOR can click the GATOR link for information on the selected record GATOR is an acronym for Government AccessTool for On-line Retrieval It is an easy to use tool that allows registered users access to the Internet to interactively
Selected Interest
Area of Interest (AOI)
Selected Interest
Area of Interest (AOI)
Overlap
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 23
view extract and print information from the Crown Land Registry For more information click the link that interests you
If the user sees GATOR Main links that will take the user to the Tantalis GATOR homepage
More information on GATOR can be found on the What is Tantalis GATOR webpage
Information on how to use GATOR can be found on the Tantalis GATOR Quickguide webpage
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 24
7 Query Interest Record The Query Interest Record allows you to locate a specific interest record using non-spatial attribute data like the ILRR Identifier the Agency Record Identifier (or business key) including unique business identifier or business key for an interest
The results of a successful query of an interest record will provide a report (summary and detailed) on your specific record and allow you to view the spatial extent You could then also run a status to determine what other rights and interests intersect with or overlap your record The information can be used to support decisions on the best use of the land identify potential land use conflicts and constraints support the referral process determine whether rights can be issued and identify where restrictions are needed
A unique identifier is assigned to the interest record by the issuing agencys operational database If you choose to search by this parameter you will follow these steps
bull Search by Agency Record Identifier
bull Select the Interest Group radio button
bull Select the Agency Record Identifier radio button and enter the record identifier value
bull Data entered is case sensitive A unique number is assigned to the record when the record is added to the ILRR database If you choose to search by this parameter enter the ILRR Interest Identifier in the appropriate space ldquoILRR Interest Identifierrdquo
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 25
Above are the two options in the Query Interest Record The image on the left uses the Agency Record value search (for the Disposition Transaction SID in the image) The image on the left uses the ILRR Interest Identifier value Both of these values will return the same record
8 Survey Parcel Search The ILRR provide users the opportunity to do a quick search by survey parcel using PID PIN Title Number or legal description
Any part of a legal description can be entered into the search screen depending on the accuracy of the input you will receive an equally accurate output
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 26
The Plan number of a legal description can be entered into the Defining Document section of the Survey Parcel Search window
The output from a survey parcel search will provide the user with immediate determination of privatepublic land (with the information available) the primary PIN and the LTO PID if available The parcel can also be viewed spatially using the map viewer
9 Custom Status Query The Custom Status allows you to build a query using seven different parameters You can complete one or more of the parameters to fine-tune your query and result set
bull Parameters can be set by selecting the desired parameter type from the ILRR sidebar under Custom Status
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 27
bull Parameters that have been selected can be returned to the default parameters by clicking the Reset button for that parameter type
bull All Parameters can be returned to the default parameters by clicking the Reset All button
bull Once one or more of the parameters have been set the user can click the Submit button to create the ILRR Summary Report
The results of a successful query of an interest record will provide statusers decision makers and land planners with information to determine the best use of the land identify potential conflicts make decisions on where rights can be issued or identify where restrictions are needed Refer to Appendix B Query Validation Criteria Table for requirements
If no AOI exists within the set parameters the user will see a warning box stating ldquoNo AOI for Conflict Reportingrdquo You can then click Next to
continue to the Generate Report Display Options screen or click Cancel to go to the My Queries and Notifications screen
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91 Interest Type The Interest Type parameter allows you to select which interests to include in your query You can select any or all of the 262 different interest types which are grouped according to type IE Forest Roads Land Act Inclusions Land Act Crown Grants Park Designations etc
bull For this setting all Interest Types are selected by default
bull At least ONE Interest Type must be selected
bull The Interest Group Categories reflect the naming of the layers in the ILRR Map Viewer
bull Users can selectunselect interest types by checking and unchecking the desired Interest type By checkingunchecking an Interest group users can turn the whole group on or off
bull Users can click the Clear All button to unselect all interests or click Select All to select all interests
bull Refer to Appendix B Query Validation Criteria Table for requirements
92 Interest Agency The Interest Agency Parameter allows you to select which agencies to include in your query
Interest Type
Interest Group
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 29
bull The default for this parameter is All Interest Agencies are selected
bull At least ONE Interest Agency must be selected
bull If you have selected an Interest Holder Interest Agencies are filtered
bull Users can click the Clear All button to unselect all agencies or click Select All to select all agencies
bull Refer to Appendix B Query Validation Criteria Table for requirements
93 Location The Location parameter allows you to specify the area or location of the interest There are several different location types
bull Province of BC ndash uses the BC boundary as an AOI
ndash The Province of BC is the default for this parameter unless an Interest Holder is known
bull ILRR Interest Identifier ndash uses unique ILRR specific
ndash Omit dashes spaces and other delimiting characters
bull Parcel Identifier (PID) ndash uses Private Parcel Identifier
ndash Omit dashes spaces and other delimiting characters
bull Parcel ID Number (PIN) ndash uses Crown parcel identifier
ndash Omit dashes spaces and other delimiting characters
bull Title Number ndash uses private parcel Title number
ndash Omit dashes spaces and other delimiting characters
bull Grid ndash uses various map grids
ndash If you select this option you will be directed to the Custom Status Grid screen From here you can select
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 30
Petroleum Natural Gas (ie Mapsheet 094I Map Group 13 Map Block I)
Peace River Block (ie Township 84 Range 18 Section 16)
NTS (ie 094J)
BCGS (ie 94J029)
bull Legal Description ndash uses unique land description
ndash If you select this option you will be directed to the Location Type ndash Legal Description Search screen
bull Map Viewer ndash choose your Area of Interest (AOI) from the Map Viewer The Map Viewer in the Custom Status ndash Location function works in a similar manner as the Map Inquiry function For more information on the map viewer refer to the Map Inquiry section
bull Refer to Appendix B Query Validation Criteria Table for requirements
bull Validation on the ILRR Interest Identifier PID or PIN will be performed to ensure the value entered is valid and there is associated spatial data
931 Grid Search
Defining a Petroleum Natural Gas Grid (Example 82-F-10-H-71-D)
bull In the Map Sheet field enter a map sheet number (ie 082F) This field is case sensitive
bull In the Map Group field enter a Map Group number (ie 10)
bull In the Map Block field enter a Map Block (ie H) This field is case sensitive
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 31
bull In the Map Unit field enter a Map Unit (ie 071) This field is case sensitive The Map Unit number is always a 3 digit number For 2 digit numbers precede them with a zero
Defining a Peace River Block Grid (Example NE 14 OF SECTION 16 TOWNSHIP 84 RANGE 18)
bull In the Township field enter the Township (mandatory field)
bull In the Range field enter the Range (mandatory field)
ndash In some instances the Township and Range numbers may be combined and displayed as a 4 digit number (ie 8418)
bull In the Section field enter a Section (mandatory field)
bull Quarter section can be entered to narrow search parameters (NE NW SE SW)
932 Legal Description Search
bull Primary search Must complete at least one of the components indicated in the Primary column of the Legal Description Search Validation Rules (appendix C) (any subdivision components entered will be ignored for the search)
bull Crown Subdivision Land Title Subdivision or Right of Way search must complete at least two of the components indicated in the corresponding Parcel Type column of the Legal Description Search Validation Rules
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 32
bull Unknown search must complete at least one of the components indicated in the Legal Description Search Validation Rules (Unknown) (appendix D)
bull Limitation of 199 records on a search
The result values that are returned when the Parcel Type of Unknown is used for the search include
bull The number of results that were returned with a hyperlink that will navigate to the parcel type search results screen
bull A number with No hyperlink and the message Exceeds allowable number of records for a search
bull A lsquo0rsquo with No hyperlink and the message No Parcels were found matching your search criteria
bull NA when entered search components do not map to a parcel type
Primary Parcel Search
bull For Crown Subdiv PIN RoW PIN and LTO PID you may see a single result or a bracketed result Selecting the hyperlink will navigate to the corresponding search results screen
bull Selected Primary PIN(s) can be displayed with the Map Viewer if there is a spatial shape for the record
bull The OK button with a selected Primary PIN will navigate to the Location Type screen populating the PIN location type
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 33
Crown Subdivision Search
bull For Crown Primary PIN you may see a single result or a bracketed result Selecting the hyperlink will navigate to the corresponding search results screen
bull The Crown Land Interest hyperlink will navigate to the Crown Land Interest Report screen
bull Selected Crown Subdiv PIN(s) can be displayed with the Map Viewer
bull The OK button with a selected Crown Subdiv PIN will navigate to the Location Type screen populating the PIN location type
Crown Land Interest
bull Subdivision Parcel PIN hyperlink will navigate back to the Crown Subdivision Search Results screen
bull ILRR Interest Identifier hyperlink will display a Detail Report for the interest
bull A selected ILRR Interest Identifier can be displayed with the Map Viewer
bull The OK button with a selected ILRR Interest Identifier will navigate to the Location Type screen populating the ILRR Interest Identifier location type
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CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 35
Land Title Subdivision
bull The LTO PID hyperlink will navigate to the Land Title Subdivision Search Results Details window
bull For Primary PIN you may see a single result or a bracketed result Selecting the hyperlink will navigate to the corresponding search results screen
bull Selected LTO PID(s) can be displayed with the Map Viewer
bull The OK button with a selected LTO PID will navigate to the Location Type screen populating the PID location type
bull When the Non-ICF layer icon is displayed in the select column this indicates that the data was not provided through Integrated Cadastral Fabric (ICF)
bull When viewing multiple records in the Map Viewer at the same time the records must come from the same data source (ie all ICF or all Non-ICF)
Right of Way Search
bull For Primary PIN you may see a single result or a bracketed result Selecting the hyperlink will navigate to the corresponding search results screen
bull Selected RoW PIN(s) can be displayed with the Map Viewer bull The OK button with a selected RoW PIN will navigate to the Location Type
screen populating the PIN location type
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94 Term or Other Dates The Term or Other Dates parameter allows you to further refine which interests will be returned in your query There are four date types to choose from
bull Requested Date ndash Date of request
bull Term Start Date ndash Date interest starts
bull Term End Date ndash Date interest ends
bull Interest Date ndash Date interest was filed with agency
Users can choose any combination of these dates to refine their search
If the request date interest date term start date or the term end date does not contain a date within ILRR for an interest the interest may not
appear on the results list depending on how you have defined the Term Other Dates parameter (ie the termother dates parameter is designed to return interest based on the interest date interests that do not have an interest date will not be returned)
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95 Interest Holder Since contact information may be protected under the privacy provisions of the Freedom of Information and Protection of Privacy Act your ability to use this functionality or to view the information may be limited by your level of access security parameters You can search by organization name or individualpartner name The ILRR search engine will add a wildcard at the end of the text you enter You can enter the entire name eg Smith or the first part of the name eg Smi You can also use the wildcard () anywhere in your search text eg mi will return Smith Inc 100 Mile House etc
The interest holder and contact information are taken directly from the responsible agencies computer system and therefore differences in how
the various agencies captures and maintains the information (eg BC Ferries BC Ferries BC Ferries Inc) could affect your search results
951 Search Results
bull New Search returns you to the Interest Holder screen
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 38
bull If you have selected Interest Agency Interest Holders are filtered
bull Selecting the Interest Holder Name hyperlink will display the Interest Holder Detail information
bull Interest Holder contact information will not be displayed for BCeID users
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96 Interest Status The Interest Status parameter allows you to select which statuses to include in the query There are four status types included in the ILRR
bull Request ndash application or request has been accepted by an agency - decision pending
bull Active ndash rightinterest has been granted and is in good standing
bull Inactive ndash the right is no longer active and can not return to active status
bull Suspended ndash action taken by interest granting agency that suspends revokes or restricts action or rights of interest holder It may also mean that the term has expired The interest holder however has a period of time in which to reinstate the right
bull Users can click the Clear All button to unselect all statuses or click Select All to select all statuses
97 Interest Size The Interest Size parameter allows you to search for interest records of a particular size
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98 Custom Query Validation Rules (See Appendix B) For queries using a location type of PID PIN or Map Viewer
bull The AOI must be 5000000 hectares or less in size
ndash Additionally if the AOI is greater than 1000000 hectares in size an Interest Holder is must be defined
ndash One other parameter must be selected
Interest Type (select 5 or less)
Interest Agency (select 5 or less)
Date Range (10 years or less)
Interest Size
bull If the Area of Interest is between 100000 hectares and 1000000 hectares 1 of the following parameters is required
ndash Interest Type (select 5 or less)
ndash Interest Agency (select 5 or less)
ndash Date Range (10 years or less)
ndash Interest Size
bull If the Area of Interest is 100000 hectares or less in size no additional parameters are required
For queries using the location type of ILRR Approved Area or BC Province
bull Interest Holder is required OR
bull 2 of the following parameters are required
ndash Interest Type (select 5 or less)
ndash Interest Agency (select 5 or less)
ndash TermOther Dates (if range selected it must be less than 10 years)
ndash Interest Size
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99 Saving a Query It is important to note that before saving a query you should make sure that your parameters are valid and the query does not generate errors The best way to do this is to run the query When you are satisfied that the query works and generates the results you want to save close or minimize your results window and click on the ldquoSave Queryrdquo button in the Custom Status Parameter Summary window At this time you can also save the query to other users by inputting their user ID
bull Saving a query saves the query parameters of a Custom Status Query or an Interest Query NOT the results
bull Entering the query parameters as part of the description is advised
bull The query description will be displayed on the Summary and Detail Reports when printing a screen or output format is file (excluding CSV)
bull The query can be shared with others
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10 My Queries and Notifications The My Queries and Notifications area of the ILRR provides the user the opportunity to modify copy or delete a previously saved query and to create modify and cancel a notification It is important to note that when saving a query you are saving query parameters not results This means that when the interest data changes in the ILRR the results of your saved query may change as well To save query results have them reported as a document file or sent as a batch report by email and then save the document after following the link in the email notice To be alerted when something has changed within your AOI create a notification for the saved query Notifications are based on saved queries ndash if any updates or inserts occur within the AOI defined by the query the associated notifications are automatically sent
101 Viewing Query Details bull Select the query Name hyperlink
bull Displays the query details
bull Displays notification details when available
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102 Copying a Query bull The Copy Query function allows you to copy the parameters of a saved query
bull You can copy any query in the query list
bull You cannot change the parameters when performing a copy of a query
103 Modifying a Query bull The modify query function is only for queries that you have created If you want
to modify a query that was created by another user you must copy it first then modify it
bull Performing the modify function will navigate to either
ndash Query Interest Record Search Parameters screen
ndash Custom Status Parameter Summary screen
bull There are two areas of the query that can be modified
ndash Query parameters
ndash Query characteristics (query name query description query users)
bull If you have do not save the modifications the output using the Batch function will be derived from your original query parameters not the modified query
104 Deleting a Query bull The delete query function will delete or remove a query from the query list
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 44
bull When the current user is the creator of the query the query will be permanently deleted from
ndash your query list
ndash the query list of other users that had access to this query
bull When the current user is the creator of the query the query will be removed from the query list Other users of this query will still have access to the query
105 Creating a Notification If you want to be alerted when something has changed within a saved query result set you can create a notification for the query that generates the results
Before a notification can be created 3 conditions must be met
1 The query must have been run
2 The query cannot have an existing notification
3 The query cannot exceed maximum run time If these conditions are met a notification can be created for a query Once created the user will receive a notification of a change when
1 A new request or interest record is added
2 There is a change in state of an existing request or interest record
3 There is a change in geometry A Maximum threshold has been set so that you will only receive a notification if the change to the geometry area is greater than 5 or more than 1 hectare or if a point moves more than one meter By choosing the ldquoCreate Notificationrdquo link the user can input any number of email addresses that he wishes to be notified when a change has occurred These can be on the daily weekly monthly or yearly basis
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106 Cancelling a Notification bull The Cancel Notification functions allows you to cancel a notification for a saved
query
bull To Cancel Notifications from queries that belong to another user the query owner must be contacted
bull Only the creator of the query can cancel the notification
107 Receiving a Notification bull The user will receive a notification of change when one or more of the following
conditions are met
ndash New request or interest record is added
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 46
ndash Change in state of an existing request or interest record occurs (status is changed)
ndash Change in geometry for an interest
bull Polygons The total area has changed more than 5 or more than 1 hectare
bull Lines The total area of the buffer shape polygon has changed more than 5 or more than 1 hectare
bull Points The point has moved a distance greater than 1 metre in any direction
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11 Public Report The public report provides clients access to a single comprehensive report that utilizes the same cut of data used internally in a format that conforms to the Freedom of Information and Protection of Privacy standards The reports allow a public user to generate a conflict andor constraint report based on an ILRR interest location area of interest or Geomark URL Select your report option Define search location Review Report
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12 Business Report The Business Reports in the ILRR are business specific reports that have been created for specific work flows Currently there is only one Business Report Mineral Titles - Land Owner Notification
121 Mineral Titles ndash Land Owner Notification Part of the requirement of the mineral tenure holders is notification Bill 12 of the Miscellaneous Statutes Amendment Act 2007 now requires a person to serve notice on the private landowner(s) or Crown land lease holder(s) before commencing a mining activity Within the ILRR Business Reports is the Mineral Titles ndash Land Owner Notification report This report allows the tenure holder to input their tenure number or to select an area of interest and then view the Land Owner Notification report as a PDF
bull The user can select to create a Land Owner Notification report by either entering a Mineral Tenure Number (ie 383281) or by selecting an Area of Interest (AOI) and define an AOI in the Map Viewer using the Area of Interest tools
bull The Land Owner Notification results will be displayed in a PDF report There are four sections to the report the General Information section the Crown land lease section the private land within the AOI section and the private land possibly within the AOI section These are explained in more detail below
ndash The General Information section has the name of the report the date it was
run and the search information The search information indicates whether a user-selected AOI or a Mineral Tenure Number was used to define the geographic extent for the report
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 49
ndash The Crown Land Lease section lists all of the Crown land leases which intersecttouchcome in contact withoverlap the AOI along with the ownerrsquos name and address If a lease has multiple owners each owner and their address would be listed The first owner would be labelled Record 1 the second owner would be Record 2 etc If no leases were found the report would say ldquoNone foundrdquo
ndash The Private Lands Within Area of Interest section lists the private land parcels which are completely or partially within or overlap the AOI The Land Title Parcel Identifier (PID) and legal description are listed for each parcel Ownership information for private land is not part of the ILRR so contact information will need to be acquired using BC Online httpswwwbconlinegovbcca
ndash The Private Land Possibly Within the Area of Interest section lists the private land parcels which are possibly within or overlap the AOI The Land Title Parcel Identifier (PID) and legal description are listed for each parcel Ownership information for private land is not part of the ILRR so contact information will need to be acquired using BC Online
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 50
1211 Determining Ownership of a Parcel
There are a few options for determining the ownership information of a private parcel If you have a BC Online account you can look up this information in the BC Assessment Authority or Land Title and Survey Authority systems
bull Some useful links for BC Online
ndash BC Online Homepage httpswwwbconlinegovbcca
ndash BC Online Products httpswwwbconlinegovbccaproductshtml (probably use the Land amp Real Property)
ndash Account Management httpswwwbconlinegovbccamybconlinehtml
bull If there are only a few overlaps in your Land Owner Notification Report you might want to consider giving the report information to a titles search company and have them provide you with the ownership information you require
bull For more information on the procedures for determining the ownership of private land and Crown land leases the following document can be used
ndash httpwwwemprgovbccaTitlesMineralTitlesPubDocumentsLONFM_LON_procedurespdf
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 51
13 Appendix A ndash Map Inquiry and Map Viewer Symbology
Navigation and administration tools
Full extent - map extends to the full view of British Columbia
Zoom In - Zoom in on the map Click and drag a box to zoom in around a specific area
Zoom Out - click on the map to zoom the map out
Pan - click and drag on the map in the direction you want to move
Zoom Previous - zooms the map to the last extent
Zoom to Uploaded Shapefile ndash zooms the map to an uploaded shapefile
Overview Map - shows where the current map window extent is located in BC
Print to PDF - creates a PDF of the current map view
Save Session - saves a session to server or client (your PC or network)
Open Session - opens a saved session
Markup tools
Point Markup - add a point on the map Line Markup - click 2 or more points on the map to draw a line on the map Rectangle Markup - click and drag to draw a rectangle on the map Polygon Markup - click 3 or more points on the map to draw a polygon Line segments can not cross each other Text Markup - add your own text or a coordinate label Label Markup - select a layer and field to label features on the map Grid Markup - define how many horizontal and vertical lines to mark on the map window Erase Markup - erase individually by clicking on it or erase a group by dragging a box around the area Clear Selection ndashprovides the option to select and clear markup graphics andor AOI graphics
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 52
Upload a Shapefile - add your own shape file to the map Must be BC in Albers projection (BCeID and government users can then use the shape to create an area of interest AOI) Report notified interests
Viewing and analytical tools
Identify Visible - identify attributes of all layers turned on at one point
Identify - click on feature on the map on the active layer to view attribute Identify by Radius - view all attributes on a layer within a specific distance around a point Select - select features on the map Buffer - select features within a specific distance around a selection set Measure Distance - calculates distance of user defined line segment Measure Area - calculates the area of a user defined polygon XY Location - gets you the location coordinates
Select and accept an area of interest(AOI) and add to your map
Draw AOI - Click on 3 or more points to draw an AOI polygon for statusing Pick an existing polygon for an AOI - You can also select the polygon created when you imported your shape file using the Upload a Shapefile tool Erase area of interest ndash Erases your current AOI
Users can accept the AOI and create an instant attribute status report of Crown land rights and interests in their AOI
Click on
14 Appendix B Query Validation Criteria Table
USER SELECTS VALIDATION RULES
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 53
Location Type Area of Interest in Hectares
User Must Select Parameter
Parameter Limits
PIN PID or Map Viewer Between 1 amp 5 million
Interest Holder At least one
PIN PID or Map Viewer Between 100000 amp 1 million
Interest Holder
At least one
OR
Between 100000 amp 1 million
At least TWO of the following parameters
Interest Type 5 Types or less
Interest Agency 5 Agencies or less
TermOther Dates A span of 10 years or less
Interest Size No limits
PIN PID or Map Viewer Less than 100000
No rules No limits
ILRR Approved Area or BC Province
NA Interest Holder
OR
NA At least TWO of the following parameters
Interest Type 5 Types or less
Interest Agency 5 Agencies or less
TermOther Dates A span of 10 years or less
Interest Size No limits
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 54
15 Appendix C Legal Description Validation Rules
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 55
16 Appendix D Query Validation Criteria Table (unknown)
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 18
From the Detailed Report screen users can
bull View the spatial record in Map Viewer if spatial data is available
bull Create a Status Report using the current record as the AOI
bull Create an Overlay Report using the current record as the AOI
bull Access GATOR (GATOR subscription required for non-government users)
62 Map Viewer From the Detailed Report or Summary Report screen choose the Map Viewer link to display your results
bull The map zooms to the extent that allows viewing of your selected feature
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 19
For large interests you may not be able to see the extent of the feature as the size of the feature extends beyond the layer visible
scale and will be used to zoom in and pan to see the interest area coverage
63 Create Status Report From the Detailed Report or Summary Report users can create a status report for a particular interest to determine what effect if any other interests have on your selected interest
bull This function will act as if you selected the feature as an AOI in the Map Inquiry function Once selected you will be prompted to define a spatial relationship and a buffer and then to set the Display Options
64 Create Overlay Report Using a selected interest the ILRR Overlay Report allows the user from the Detailed Report or Summary Report to search through the layers of the spatial data available from LRDW and report information about the feature records that spatially overlap with the selected interest
Selected Feature (shown in yellow)
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 20
bull The user can select as many SOE layers as desired that will be searched to see if they overlap the area of the selected interest
bull The Overlay Report will list the Report Details (Name Date Shape name and buffer size) the intersecting features sorted by layer the Layers Queried Successfully and the Overlay Disclaimer
65 Display Conflicting Interests From the Summary Report users can create a Conflicting Interests Report for a particular interest to determine what effect if any the Area of Interest (AOI) the user has defined overlaps a selected interest
The conflicting interest function will only work with the screen output format This means you are limited to less than 199 registered interests in your status query report
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 21
If there is no box and it says lsquono spatialrsquo you will not be able to utilize the conflicting interest display with that selected interest
Once the Conflicting Interests option is selected the conflicting interests will be displayed in the Map Viewer In the map display you can determine the degree of intersection between the AOI and the selected interest
bull The Map Viewer will show the user defined Area of Interest (AOI) as red where it does not intersect with the selected interest and the selected interest area as yellow
bull Where the user defined Area of Interest (AOI) and the area of the selected interest do intersect is displayed in orange
Example 1 In the example below the AOI and the selected interest partially overlap The Area of Interest is shown in red and the selected interest is shown in yellow Where the AOI and the selected interest overlap is shown as orange
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 22
Example 2 In the example below the AOI and the selected interest do not overlap therefore there is no orange area This is possible when using an AOI buffer and the interest falls within the buffer of the AOI or if the lsquoadjoinrsquo function is selected as the spatial relationship for the status query instead of intersect
66 GATOR Users with access to GATOR can click the GATOR link for information on the selected record GATOR is an acronym for Government AccessTool for On-line Retrieval It is an easy to use tool that allows registered users access to the Internet to interactively
Selected Interest
Area of Interest (AOI)
Selected Interest
Area of Interest (AOI)
Overlap
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 23
view extract and print information from the Crown Land Registry For more information click the link that interests you
If the user sees GATOR Main links that will take the user to the Tantalis GATOR homepage
More information on GATOR can be found on the What is Tantalis GATOR webpage
Information on how to use GATOR can be found on the Tantalis GATOR Quickguide webpage
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 24
7 Query Interest Record The Query Interest Record allows you to locate a specific interest record using non-spatial attribute data like the ILRR Identifier the Agency Record Identifier (or business key) including unique business identifier or business key for an interest
The results of a successful query of an interest record will provide a report (summary and detailed) on your specific record and allow you to view the spatial extent You could then also run a status to determine what other rights and interests intersect with or overlap your record The information can be used to support decisions on the best use of the land identify potential land use conflicts and constraints support the referral process determine whether rights can be issued and identify where restrictions are needed
A unique identifier is assigned to the interest record by the issuing agencys operational database If you choose to search by this parameter you will follow these steps
bull Search by Agency Record Identifier
bull Select the Interest Group radio button
bull Select the Agency Record Identifier radio button and enter the record identifier value
bull Data entered is case sensitive A unique number is assigned to the record when the record is added to the ILRR database If you choose to search by this parameter enter the ILRR Interest Identifier in the appropriate space ldquoILRR Interest Identifierrdquo
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 25
Above are the two options in the Query Interest Record The image on the left uses the Agency Record value search (for the Disposition Transaction SID in the image) The image on the left uses the ILRR Interest Identifier value Both of these values will return the same record
8 Survey Parcel Search The ILRR provide users the opportunity to do a quick search by survey parcel using PID PIN Title Number or legal description
Any part of a legal description can be entered into the search screen depending on the accuracy of the input you will receive an equally accurate output
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 26
The Plan number of a legal description can be entered into the Defining Document section of the Survey Parcel Search window
The output from a survey parcel search will provide the user with immediate determination of privatepublic land (with the information available) the primary PIN and the LTO PID if available The parcel can also be viewed spatially using the map viewer
9 Custom Status Query The Custom Status allows you to build a query using seven different parameters You can complete one or more of the parameters to fine-tune your query and result set
bull Parameters can be set by selecting the desired parameter type from the ILRR sidebar under Custom Status
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 27
bull Parameters that have been selected can be returned to the default parameters by clicking the Reset button for that parameter type
bull All Parameters can be returned to the default parameters by clicking the Reset All button
bull Once one or more of the parameters have been set the user can click the Submit button to create the ILRR Summary Report
The results of a successful query of an interest record will provide statusers decision makers and land planners with information to determine the best use of the land identify potential conflicts make decisions on where rights can be issued or identify where restrictions are needed Refer to Appendix B Query Validation Criteria Table for requirements
If no AOI exists within the set parameters the user will see a warning box stating ldquoNo AOI for Conflict Reportingrdquo You can then click Next to
continue to the Generate Report Display Options screen or click Cancel to go to the My Queries and Notifications screen
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 28
91 Interest Type The Interest Type parameter allows you to select which interests to include in your query You can select any or all of the 262 different interest types which are grouped according to type IE Forest Roads Land Act Inclusions Land Act Crown Grants Park Designations etc
bull For this setting all Interest Types are selected by default
bull At least ONE Interest Type must be selected
bull The Interest Group Categories reflect the naming of the layers in the ILRR Map Viewer
bull Users can selectunselect interest types by checking and unchecking the desired Interest type By checkingunchecking an Interest group users can turn the whole group on or off
bull Users can click the Clear All button to unselect all interests or click Select All to select all interests
bull Refer to Appendix B Query Validation Criteria Table for requirements
92 Interest Agency The Interest Agency Parameter allows you to select which agencies to include in your query
Interest Type
Interest Group
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 29
bull The default for this parameter is All Interest Agencies are selected
bull At least ONE Interest Agency must be selected
bull If you have selected an Interest Holder Interest Agencies are filtered
bull Users can click the Clear All button to unselect all agencies or click Select All to select all agencies
bull Refer to Appendix B Query Validation Criteria Table for requirements
93 Location The Location parameter allows you to specify the area or location of the interest There are several different location types
bull Province of BC ndash uses the BC boundary as an AOI
ndash The Province of BC is the default for this parameter unless an Interest Holder is known
bull ILRR Interest Identifier ndash uses unique ILRR specific
ndash Omit dashes spaces and other delimiting characters
bull Parcel Identifier (PID) ndash uses Private Parcel Identifier
ndash Omit dashes spaces and other delimiting characters
bull Parcel ID Number (PIN) ndash uses Crown parcel identifier
ndash Omit dashes spaces and other delimiting characters
bull Title Number ndash uses private parcel Title number
ndash Omit dashes spaces and other delimiting characters
bull Grid ndash uses various map grids
ndash If you select this option you will be directed to the Custom Status Grid screen From here you can select
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 30
Petroleum Natural Gas (ie Mapsheet 094I Map Group 13 Map Block I)
Peace River Block (ie Township 84 Range 18 Section 16)
NTS (ie 094J)
BCGS (ie 94J029)
bull Legal Description ndash uses unique land description
ndash If you select this option you will be directed to the Location Type ndash Legal Description Search screen
bull Map Viewer ndash choose your Area of Interest (AOI) from the Map Viewer The Map Viewer in the Custom Status ndash Location function works in a similar manner as the Map Inquiry function For more information on the map viewer refer to the Map Inquiry section
bull Refer to Appendix B Query Validation Criteria Table for requirements
bull Validation on the ILRR Interest Identifier PID or PIN will be performed to ensure the value entered is valid and there is associated spatial data
931 Grid Search
Defining a Petroleum Natural Gas Grid (Example 82-F-10-H-71-D)
bull In the Map Sheet field enter a map sheet number (ie 082F) This field is case sensitive
bull In the Map Group field enter a Map Group number (ie 10)
bull In the Map Block field enter a Map Block (ie H) This field is case sensitive
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 31
bull In the Map Unit field enter a Map Unit (ie 071) This field is case sensitive The Map Unit number is always a 3 digit number For 2 digit numbers precede them with a zero
Defining a Peace River Block Grid (Example NE 14 OF SECTION 16 TOWNSHIP 84 RANGE 18)
bull In the Township field enter the Township (mandatory field)
bull In the Range field enter the Range (mandatory field)
ndash In some instances the Township and Range numbers may be combined and displayed as a 4 digit number (ie 8418)
bull In the Section field enter a Section (mandatory field)
bull Quarter section can be entered to narrow search parameters (NE NW SE SW)
932 Legal Description Search
bull Primary search Must complete at least one of the components indicated in the Primary column of the Legal Description Search Validation Rules (appendix C) (any subdivision components entered will be ignored for the search)
bull Crown Subdivision Land Title Subdivision or Right of Way search must complete at least two of the components indicated in the corresponding Parcel Type column of the Legal Description Search Validation Rules
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 32
bull Unknown search must complete at least one of the components indicated in the Legal Description Search Validation Rules (Unknown) (appendix D)
bull Limitation of 199 records on a search
The result values that are returned when the Parcel Type of Unknown is used for the search include
bull The number of results that were returned with a hyperlink that will navigate to the parcel type search results screen
bull A number with No hyperlink and the message Exceeds allowable number of records for a search
bull A lsquo0rsquo with No hyperlink and the message No Parcels were found matching your search criteria
bull NA when entered search components do not map to a parcel type
Primary Parcel Search
bull For Crown Subdiv PIN RoW PIN and LTO PID you may see a single result or a bracketed result Selecting the hyperlink will navigate to the corresponding search results screen
bull Selected Primary PIN(s) can be displayed with the Map Viewer if there is a spatial shape for the record
bull The OK button with a selected Primary PIN will navigate to the Location Type screen populating the PIN location type
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 33
Crown Subdivision Search
bull For Crown Primary PIN you may see a single result or a bracketed result Selecting the hyperlink will navigate to the corresponding search results screen
bull The Crown Land Interest hyperlink will navigate to the Crown Land Interest Report screen
bull Selected Crown Subdiv PIN(s) can be displayed with the Map Viewer
bull The OK button with a selected Crown Subdiv PIN will navigate to the Location Type screen populating the PIN location type
Crown Land Interest
bull Subdivision Parcel PIN hyperlink will navigate back to the Crown Subdivision Search Results screen
bull ILRR Interest Identifier hyperlink will display a Detail Report for the interest
bull A selected ILRR Interest Identifier can be displayed with the Map Viewer
bull The OK button with a selected ILRR Interest Identifier will navigate to the Location Type screen populating the ILRR Interest Identifier location type
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CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 35
Land Title Subdivision
bull The LTO PID hyperlink will navigate to the Land Title Subdivision Search Results Details window
bull For Primary PIN you may see a single result or a bracketed result Selecting the hyperlink will navigate to the corresponding search results screen
bull Selected LTO PID(s) can be displayed with the Map Viewer
bull The OK button with a selected LTO PID will navigate to the Location Type screen populating the PID location type
bull When the Non-ICF layer icon is displayed in the select column this indicates that the data was not provided through Integrated Cadastral Fabric (ICF)
bull When viewing multiple records in the Map Viewer at the same time the records must come from the same data source (ie all ICF or all Non-ICF)
Right of Way Search
bull For Primary PIN you may see a single result or a bracketed result Selecting the hyperlink will navigate to the corresponding search results screen
bull Selected RoW PIN(s) can be displayed with the Map Viewer bull The OK button with a selected RoW PIN will navigate to the Location Type
screen populating the PIN location type
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94 Term or Other Dates The Term or Other Dates parameter allows you to further refine which interests will be returned in your query There are four date types to choose from
bull Requested Date ndash Date of request
bull Term Start Date ndash Date interest starts
bull Term End Date ndash Date interest ends
bull Interest Date ndash Date interest was filed with agency
Users can choose any combination of these dates to refine their search
If the request date interest date term start date or the term end date does not contain a date within ILRR for an interest the interest may not
appear on the results list depending on how you have defined the Term Other Dates parameter (ie the termother dates parameter is designed to return interest based on the interest date interests that do not have an interest date will not be returned)
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 37
95 Interest Holder Since contact information may be protected under the privacy provisions of the Freedom of Information and Protection of Privacy Act your ability to use this functionality or to view the information may be limited by your level of access security parameters You can search by organization name or individualpartner name The ILRR search engine will add a wildcard at the end of the text you enter You can enter the entire name eg Smith or the first part of the name eg Smi You can also use the wildcard () anywhere in your search text eg mi will return Smith Inc 100 Mile House etc
The interest holder and contact information are taken directly from the responsible agencies computer system and therefore differences in how
the various agencies captures and maintains the information (eg BC Ferries BC Ferries BC Ferries Inc) could affect your search results
951 Search Results
bull New Search returns you to the Interest Holder screen
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 38
bull If you have selected Interest Agency Interest Holders are filtered
bull Selecting the Interest Holder Name hyperlink will display the Interest Holder Detail information
bull Interest Holder contact information will not be displayed for BCeID users
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96 Interest Status The Interest Status parameter allows you to select which statuses to include in the query There are four status types included in the ILRR
bull Request ndash application or request has been accepted by an agency - decision pending
bull Active ndash rightinterest has been granted and is in good standing
bull Inactive ndash the right is no longer active and can not return to active status
bull Suspended ndash action taken by interest granting agency that suspends revokes or restricts action or rights of interest holder It may also mean that the term has expired The interest holder however has a period of time in which to reinstate the right
bull Users can click the Clear All button to unselect all statuses or click Select All to select all statuses
97 Interest Size The Interest Size parameter allows you to search for interest records of a particular size
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98 Custom Query Validation Rules (See Appendix B) For queries using a location type of PID PIN or Map Viewer
bull The AOI must be 5000000 hectares or less in size
ndash Additionally if the AOI is greater than 1000000 hectares in size an Interest Holder is must be defined
ndash One other parameter must be selected
Interest Type (select 5 or less)
Interest Agency (select 5 or less)
Date Range (10 years or less)
Interest Size
bull If the Area of Interest is between 100000 hectares and 1000000 hectares 1 of the following parameters is required
ndash Interest Type (select 5 or less)
ndash Interest Agency (select 5 or less)
ndash Date Range (10 years or less)
ndash Interest Size
bull If the Area of Interest is 100000 hectares or less in size no additional parameters are required
For queries using the location type of ILRR Approved Area or BC Province
bull Interest Holder is required OR
bull 2 of the following parameters are required
ndash Interest Type (select 5 or less)
ndash Interest Agency (select 5 or less)
ndash TermOther Dates (if range selected it must be less than 10 years)
ndash Interest Size
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99 Saving a Query It is important to note that before saving a query you should make sure that your parameters are valid and the query does not generate errors The best way to do this is to run the query When you are satisfied that the query works and generates the results you want to save close or minimize your results window and click on the ldquoSave Queryrdquo button in the Custom Status Parameter Summary window At this time you can also save the query to other users by inputting their user ID
bull Saving a query saves the query parameters of a Custom Status Query or an Interest Query NOT the results
bull Entering the query parameters as part of the description is advised
bull The query description will be displayed on the Summary and Detail Reports when printing a screen or output format is file (excluding CSV)
bull The query can be shared with others
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10 My Queries and Notifications The My Queries and Notifications area of the ILRR provides the user the opportunity to modify copy or delete a previously saved query and to create modify and cancel a notification It is important to note that when saving a query you are saving query parameters not results This means that when the interest data changes in the ILRR the results of your saved query may change as well To save query results have them reported as a document file or sent as a batch report by email and then save the document after following the link in the email notice To be alerted when something has changed within your AOI create a notification for the saved query Notifications are based on saved queries ndash if any updates or inserts occur within the AOI defined by the query the associated notifications are automatically sent
101 Viewing Query Details bull Select the query Name hyperlink
bull Displays the query details
bull Displays notification details when available
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102 Copying a Query bull The Copy Query function allows you to copy the parameters of a saved query
bull You can copy any query in the query list
bull You cannot change the parameters when performing a copy of a query
103 Modifying a Query bull The modify query function is only for queries that you have created If you want
to modify a query that was created by another user you must copy it first then modify it
bull Performing the modify function will navigate to either
ndash Query Interest Record Search Parameters screen
ndash Custom Status Parameter Summary screen
bull There are two areas of the query that can be modified
ndash Query parameters
ndash Query characteristics (query name query description query users)
bull If you have do not save the modifications the output using the Batch function will be derived from your original query parameters not the modified query
104 Deleting a Query bull The delete query function will delete or remove a query from the query list
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 44
bull When the current user is the creator of the query the query will be permanently deleted from
ndash your query list
ndash the query list of other users that had access to this query
bull When the current user is the creator of the query the query will be removed from the query list Other users of this query will still have access to the query
105 Creating a Notification If you want to be alerted when something has changed within a saved query result set you can create a notification for the query that generates the results
Before a notification can be created 3 conditions must be met
1 The query must have been run
2 The query cannot have an existing notification
3 The query cannot exceed maximum run time If these conditions are met a notification can be created for a query Once created the user will receive a notification of a change when
1 A new request or interest record is added
2 There is a change in state of an existing request or interest record
3 There is a change in geometry A Maximum threshold has been set so that you will only receive a notification if the change to the geometry area is greater than 5 or more than 1 hectare or if a point moves more than one meter By choosing the ldquoCreate Notificationrdquo link the user can input any number of email addresses that he wishes to be notified when a change has occurred These can be on the daily weekly monthly or yearly basis
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106 Cancelling a Notification bull The Cancel Notification functions allows you to cancel a notification for a saved
query
bull To Cancel Notifications from queries that belong to another user the query owner must be contacted
bull Only the creator of the query can cancel the notification
107 Receiving a Notification bull The user will receive a notification of change when one or more of the following
conditions are met
ndash New request or interest record is added
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 46
ndash Change in state of an existing request or interest record occurs (status is changed)
ndash Change in geometry for an interest
bull Polygons The total area has changed more than 5 or more than 1 hectare
bull Lines The total area of the buffer shape polygon has changed more than 5 or more than 1 hectare
bull Points The point has moved a distance greater than 1 metre in any direction
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11 Public Report The public report provides clients access to a single comprehensive report that utilizes the same cut of data used internally in a format that conforms to the Freedom of Information and Protection of Privacy standards The reports allow a public user to generate a conflict andor constraint report based on an ILRR interest location area of interest or Geomark URL Select your report option Define search location Review Report
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12 Business Report The Business Reports in the ILRR are business specific reports that have been created for specific work flows Currently there is only one Business Report Mineral Titles - Land Owner Notification
121 Mineral Titles ndash Land Owner Notification Part of the requirement of the mineral tenure holders is notification Bill 12 of the Miscellaneous Statutes Amendment Act 2007 now requires a person to serve notice on the private landowner(s) or Crown land lease holder(s) before commencing a mining activity Within the ILRR Business Reports is the Mineral Titles ndash Land Owner Notification report This report allows the tenure holder to input their tenure number or to select an area of interest and then view the Land Owner Notification report as a PDF
bull The user can select to create a Land Owner Notification report by either entering a Mineral Tenure Number (ie 383281) or by selecting an Area of Interest (AOI) and define an AOI in the Map Viewer using the Area of Interest tools
bull The Land Owner Notification results will be displayed in a PDF report There are four sections to the report the General Information section the Crown land lease section the private land within the AOI section and the private land possibly within the AOI section These are explained in more detail below
ndash The General Information section has the name of the report the date it was
run and the search information The search information indicates whether a user-selected AOI or a Mineral Tenure Number was used to define the geographic extent for the report
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 49
ndash The Crown Land Lease section lists all of the Crown land leases which intersecttouchcome in contact withoverlap the AOI along with the ownerrsquos name and address If a lease has multiple owners each owner and their address would be listed The first owner would be labelled Record 1 the second owner would be Record 2 etc If no leases were found the report would say ldquoNone foundrdquo
ndash The Private Lands Within Area of Interest section lists the private land parcels which are completely or partially within or overlap the AOI The Land Title Parcel Identifier (PID) and legal description are listed for each parcel Ownership information for private land is not part of the ILRR so contact information will need to be acquired using BC Online httpswwwbconlinegovbcca
ndash The Private Land Possibly Within the Area of Interest section lists the private land parcels which are possibly within or overlap the AOI The Land Title Parcel Identifier (PID) and legal description are listed for each parcel Ownership information for private land is not part of the ILRR so contact information will need to be acquired using BC Online
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 50
1211 Determining Ownership of a Parcel
There are a few options for determining the ownership information of a private parcel If you have a BC Online account you can look up this information in the BC Assessment Authority or Land Title and Survey Authority systems
bull Some useful links for BC Online
ndash BC Online Homepage httpswwwbconlinegovbcca
ndash BC Online Products httpswwwbconlinegovbccaproductshtml (probably use the Land amp Real Property)
ndash Account Management httpswwwbconlinegovbccamybconlinehtml
bull If there are only a few overlaps in your Land Owner Notification Report you might want to consider giving the report information to a titles search company and have them provide you with the ownership information you require
bull For more information on the procedures for determining the ownership of private land and Crown land leases the following document can be used
ndash httpwwwemprgovbccaTitlesMineralTitlesPubDocumentsLONFM_LON_procedurespdf
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 51
13 Appendix A ndash Map Inquiry and Map Viewer Symbology
Navigation and administration tools
Full extent - map extends to the full view of British Columbia
Zoom In - Zoom in on the map Click and drag a box to zoom in around a specific area
Zoom Out - click on the map to zoom the map out
Pan - click and drag on the map in the direction you want to move
Zoom Previous - zooms the map to the last extent
Zoom to Uploaded Shapefile ndash zooms the map to an uploaded shapefile
Overview Map - shows where the current map window extent is located in BC
Print to PDF - creates a PDF of the current map view
Save Session - saves a session to server or client (your PC or network)
Open Session - opens a saved session
Markup tools
Point Markup - add a point on the map Line Markup - click 2 or more points on the map to draw a line on the map Rectangle Markup - click and drag to draw a rectangle on the map Polygon Markup - click 3 or more points on the map to draw a polygon Line segments can not cross each other Text Markup - add your own text or a coordinate label Label Markup - select a layer and field to label features on the map Grid Markup - define how many horizontal and vertical lines to mark on the map window Erase Markup - erase individually by clicking on it or erase a group by dragging a box around the area Clear Selection ndashprovides the option to select and clear markup graphics andor AOI graphics
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 52
Upload a Shapefile - add your own shape file to the map Must be BC in Albers projection (BCeID and government users can then use the shape to create an area of interest AOI) Report notified interests
Viewing and analytical tools
Identify Visible - identify attributes of all layers turned on at one point
Identify - click on feature on the map on the active layer to view attribute Identify by Radius - view all attributes on a layer within a specific distance around a point Select - select features on the map Buffer - select features within a specific distance around a selection set Measure Distance - calculates distance of user defined line segment Measure Area - calculates the area of a user defined polygon XY Location - gets you the location coordinates
Select and accept an area of interest(AOI) and add to your map
Draw AOI - Click on 3 or more points to draw an AOI polygon for statusing Pick an existing polygon for an AOI - You can also select the polygon created when you imported your shape file using the Upload a Shapefile tool Erase area of interest ndash Erases your current AOI
Users can accept the AOI and create an instant attribute status report of Crown land rights and interests in their AOI
Click on
14 Appendix B Query Validation Criteria Table
USER SELECTS VALIDATION RULES
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 53
Location Type Area of Interest in Hectares
User Must Select Parameter
Parameter Limits
PIN PID or Map Viewer Between 1 amp 5 million
Interest Holder At least one
PIN PID or Map Viewer Between 100000 amp 1 million
Interest Holder
At least one
OR
Between 100000 amp 1 million
At least TWO of the following parameters
Interest Type 5 Types or less
Interest Agency 5 Agencies or less
TermOther Dates A span of 10 years or less
Interest Size No limits
PIN PID or Map Viewer Less than 100000
No rules No limits
ILRR Approved Area or BC Province
NA Interest Holder
OR
NA At least TWO of the following parameters
Interest Type 5 Types or less
Interest Agency 5 Agencies or less
TermOther Dates A span of 10 years or less
Interest Size No limits
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 54
15 Appendix C Legal Description Validation Rules
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 55
16 Appendix D Query Validation Criteria Table (unknown)
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 19
For large interests you may not be able to see the extent of the feature as the size of the feature extends beyond the layer visible
scale and will be used to zoom in and pan to see the interest area coverage
63 Create Status Report From the Detailed Report or Summary Report users can create a status report for a particular interest to determine what effect if any other interests have on your selected interest
bull This function will act as if you selected the feature as an AOI in the Map Inquiry function Once selected you will be prompted to define a spatial relationship and a buffer and then to set the Display Options
64 Create Overlay Report Using a selected interest the ILRR Overlay Report allows the user from the Detailed Report or Summary Report to search through the layers of the spatial data available from LRDW and report information about the feature records that spatially overlap with the selected interest
Selected Feature (shown in yellow)
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 20
bull The user can select as many SOE layers as desired that will be searched to see if they overlap the area of the selected interest
bull The Overlay Report will list the Report Details (Name Date Shape name and buffer size) the intersecting features sorted by layer the Layers Queried Successfully and the Overlay Disclaimer
65 Display Conflicting Interests From the Summary Report users can create a Conflicting Interests Report for a particular interest to determine what effect if any the Area of Interest (AOI) the user has defined overlaps a selected interest
The conflicting interest function will only work with the screen output format This means you are limited to less than 199 registered interests in your status query report
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 21
If there is no box and it says lsquono spatialrsquo you will not be able to utilize the conflicting interest display with that selected interest
Once the Conflicting Interests option is selected the conflicting interests will be displayed in the Map Viewer In the map display you can determine the degree of intersection between the AOI and the selected interest
bull The Map Viewer will show the user defined Area of Interest (AOI) as red where it does not intersect with the selected interest and the selected interest area as yellow
bull Where the user defined Area of Interest (AOI) and the area of the selected interest do intersect is displayed in orange
Example 1 In the example below the AOI and the selected interest partially overlap The Area of Interest is shown in red and the selected interest is shown in yellow Where the AOI and the selected interest overlap is shown as orange
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Example 2 In the example below the AOI and the selected interest do not overlap therefore there is no orange area This is possible when using an AOI buffer and the interest falls within the buffer of the AOI or if the lsquoadjoinrsquo function is selected as the spatial relationship for the status query instead of intersect
66 GATOR Users with access to GATOR can click the GATOR link for information on the selected record GATOR is an acronym for Government AccessTool for On-line Retrieval It is an easy to use tool that allows registered users access to the Internet to interactively
Selected Interest
Area of Interest (AOI)
Selected Interest
Area of Interest (AOI)
Overlap
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 23
view extract and print information from the Crown Land Registry For more information click the link that interests you
If the user sees GATOR Main links that will take the user to the Tantalis GATOR homepage
More information on GATOR can be found on the What is Tantalis GATOR webpage
Information on how to use GATOR can be found on the Tantalis GATOR Quickguide webpage
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7 Query Interest Record The Query Interest Record allows you to locate a specific interest record using non-spatial attribute data like the ILRR Identifier the Agency Record Identifier (or business key) including unique business identifier or business key for an interest
The results of a successful query of an interest record will provide a report (summary and detailed) on your specific record and allow you to view the spatial extent You could then also run a status to determine what other rights and interests intersect with or overlap your record The information can be used to support decisions on the best use of the land identify potential land use conflicts and constraints support the referral process determine whether rights can be issued and identify where restrictions are needed
A unique identifier is assigned to the interest record by the issuing agencys operational database If you choose to search by this parameter you will follow these steps
bull Search by Agency Record Identifier
bull Select the Interest Group radio button
bull Select the Agency Record Identifier radio button and enter the record identifier value
bull Data entered is case sensitive A unique number is assigned to the record when the record is added to the ILRR database If you choose to search by this parameter enter the ILRR Interest Identifier in the appropriate space ldquoILRR Interest Identifierrdquo
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Above are the two options in the Query Interest Record The image on the left uses the Agency Record value search (for the Disposition Transaction SID in the image) The image on the left uses the ILRR Interest Identifier value Both of these values will return the same record
8 Survey Parcel Search The ILRR provide users the opportunity to do a quick search by survey parcel using PID PIN Title Number or legal description
Any part of a legal description can be entered into the search screen depending on the accuracy of the input you will receive an equally accurate output
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 26
The Plan number of a legal description can be entered into the Defining Document section of the Survey Parcel Search window
The output from a survey parcel search will provide the user with immediate determination of privatepublic land (with the information available) the primary PIN and the LTO PID if available The parcel can also be viewed spatially using the map viewer
9 Custom Status Query The Custom Status allows you to build a query using seven different parameters You can complete one or more of the parameters to fine-tune your query and result set
bull Parameters can be set by selecting the desired parameter type from the ILRR sidebar under Custom Status
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 27
bull Parameters that have been selected can be returned to the default parameters by clicking the Reset button for that parameter type
bull All Parameters can be returned to the default parameters by clicking the Reset All button
bull Once one or more of the parameters have been set the user can click the Submit button to create the ILRR Summary Report
The results of a successful query of an interest record will provide statusers decision makers and land planners with information to determine the best use of the land identify potential conflicts make decisions on where rights can be issued or identify where restrictions are needed Refer to Appendix B Query Validation Criteria Table for requirements
If no AOI exists within the set parameters the user will see a warning box stating ldquoNo AOI for Conflict Reportingrdquo You can then click Next to
continue to the Generate Report Display Options screen or click Cancel to go to the My Queries and Notifications screen
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91 Interest Type The Interest Type parameter allows you to select which interests to include in your query You can select any or all of the 262 different interest types which are grouped according to type IE Forest Roads Land Act Inclusions Land Act Crown Grants Park Designations etc
bull For this setting all Interest Types are selected by default
bull At least ONE Interest Type must be selected
bull The Interest Group Categories reflect the naming of the layers in the ILRR Map Viewer
bull Users can selectunselect interest types by checking and unchecking the desired Interest type By checkingunchecking an Interest group users can turn the whole group on or off
bull Users can click the Clear All button to unselect all interests or click Select All to select all interests
bull Refer to Appendix B Query Validation Criteria Table for requirements
92 Interest Agency The Interest Agency Parameter allows you to select which agencies to include in your query
Interest Type
Interest Group
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 29
bull The default for this parameter is All Interest Agencies are selected
bull At least ONE Interest Agency must be selected
bull If you have selected an Interest Holder Interest Agencies are filtered
bull Users can click the Clear All button to unselect all agencies or click Select All to select all agencies
bull Refer to Appendix B Query Validation Criteria Table for requirements
93 Location The Location parameter allows you to specify the area or location of the interest There are several different location types
bull Province of BC ndash uses the BC boundary as an AOI
ndash The Province of BC is the default for this parameter unless an Interest Holder is known
bull ILRR Interest Identifier ndash uses unique ILRR specific
ndash Omit dashes spaces and other delimiting characters
bull Parcel Identifier (PID) ndash uses Private Parcel Identifier
ndash Omit dashes spaces and other delimiting characters
bull Parcel ID Number (PIN) ndash uses Crown parcel identifier
ndash Omit dashes spaces and other delimiting characters
bull Title Number ndash uses private parcel Title number
ndash Omit dashes spaces and other delimiting characters
bull Grid ndash uses various map grids
ndash If you select this option you will be directed to the Custom Status Grid screen From here you can select
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 30
Petroleum Natural Gas (ie Mapsheet 094I Map Group 13 Map Block I)
Peace River Block (ie Township 84 Range 18 Section 16)
NTS (ie 094J)
BCGS (ie 94J029)
bull Legal Description ndash uses unique land description
ndash If you select this option you will be directed to the Location Type ndash Legal Description Search screen
bull Map Viewer ndash choose your Area of Interest (AOI) from the Map Viewer The Map Viewer in the Custom Status ndash Location function works in a similar manner as the Map Inquiry function For more information on the map viewer refer to the Map Inquiry section
bull Refer to Appendix B Query Validation Criteria Table for requirements
bull Validation on the ILRR Interest Identifier PID or PIN will be performed to ensure the value entered is valid and there is associated spatial data
931 Grid Search
Defining a Petroleum Natural Gas Grid (Example 82-F-10-H-71-D)
bull In the Map Sheet field enter a map sheet number (ie 082F) This field is case sensitive
bull In the Map Group field enter a Map Group number (ie 10)
bull In the Map Block field enter a Map Block (ie H) This field is case sensitive
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bull In the Map Unit field enter a Map Unit (ie 071) This field is case sensitive The Map Unit number is always a 3 digit number For 2 digit numbers precede them with a zero
Defining a Peace River Block Grid (Example NE 14 OF SECTION 16 TOWNSHIP 84 RANGE 18)
bull In the Township field enter the Township (mandatory field)
bull In the Range field enter the Range (mandatory field)
ndash In some instances the Township and Range numbers may be combined and displayed as a 4 digit number (ie 8418)
bull In the Section field enter a Section (mandatory field)
bull Quarter section can be entered to narrow search parameters (NE NW SE SW)
932 Legal Description Search
bull Primary search Must complete at least one of the components indicated in the Primary column of the Legal Description Search Validation Rules (appendix C) (any subdivision components entered will be ignored for the search)
bull Crown Subdivision Land Title Subdivision or Right of Way search must complete at least two of the components indicated in the corresponding Parcel Type column of the Legal Description Search Validation Rules
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bull Unknown search must complete at least one of the components indicated in the Legal Description Search Validation Rules (Unknown) (appendix D)
bull Limitation of 199 records on a search
The result values that are returned when the Parcel Type of Unknown is used for the search include
bull The number of results that were returned with a hyperlink that will navigate to the parcel type search results screen
bull A number with No hyperlink and the message Exceeds allowable number of records for a search
bull A lsquo0rsquo with No hyperlink and the message No Parcels were found matching your search criteria
bull NA when entered search components do not map to a parcel type
Primary Parcel Search
bull For Crown Subdiv PIN RoW PIN and LTO PID you may see a single result or a bracketed result Selecting the hyperlink will navigate to the corresponding search results screen
bull Selected Primary PIN(s) can be displayed with the Map Viewer if there is a spatial shape for the record
bull The OK button with a selected Primary PIN will navigate to the Location Type screen populating the PIN location type
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 33
Crown Subdivision Search
bull For Crown Primary PIN you may see a single result or a bracketed result Selecting the hyperlink will navigate to the corresponding search results screen
bull The Crown Land Interest hyperlink will navigate to the Crown Land Interest Report screen
bull Selected Crown Subdiv PIN(s) can be displayed with the Map Viewer
bull The OK button with a selected Crown Subdiv PIN will navigate to the Location Type screen populating the PIN location type
Crown Land Interest
bull Subdivision Parcel PIN hyperlink will navigate back to the Crown Subdivision Search Results screen
bull ILRR Interest Identifier hyperlink will display a Detail Report for the interest
bull A selected ILRR Interest Identifier can be displayed with the Map Viewer
bull The OK button with a selected ILRR Interest Identifier will navigate to the Location Type screen populating the ILRR Interest Identifier location type
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CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 35
Land Title Subdivision
bull The LTO PID hyperlink will navigate to the Land Title Subdivision Search Results Details window
bull For Primary PIN you may see a single result or a bracketed result Selecting the hyperlink will navigate to the corresponding search results screen
bull Selected LTO PID(s) can be displayed with the Map Viewer
bull The OK button with a selected LTO PID will navigate to the Location Type screen populating the PID location type
bull When the Non-ICF layer icon is displayed in the select column this indicates that the data was not provided through Integrated Cadastral Fabric (ICF)
bull When viewing multiple records in the Map Viewer at the same time the records must come from the same data source (ie all ICF or all Non-ICF)
Right of Way Search
bull For Primary PIN you may see a single result or a bracketed result Selecting the hyperlink will navigate to the corresponding search results screen
bull Selected RoW PIN(s) can be displayed with the Map Viewer bull The OK button with a selected RoW PIN will navigate to the Location Type
screen populating the PIN location type
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94 Term or Other Dates The Term or Other Dates parameter allows you to further refine which interests will be returned in your query There are four date types to choose from
bull Requested Date ndash Date of request
bull Term Start Date ndash Date interest starts
bull Term End Date ndash Date interest ends
bull Interest Date ndash Date interest was filed with agency
Users can choose any combination of these dates to refine their search
If the request date interest date term start date or the term end date does not contain a date within ILRR for an interest the interest may not
appear on the results list depending on how you have defined the Term Other Dates parameter (ie the termother dates parameter is designed to return interest based on the interest date interests that do not have an interest date will not be returned)
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95 Interest Holder Since contact information may be protected under the privacy provisions of the Freedom of Information and Protection of Privacy Act your ability to use this functionality or to view the information may be limited by your level of access security parameters You can search by organization name or individualpartner name The ILRR search engine will add a wildcard at the end of the text you enter You can enter the entire name eg Smith or the first part of the name eg Smi You can also use the wildcard () anywhere in your search text eg mi will return Smith Inc 100 Mile House etc
The interest holder and contact information are taken directly from the responsible agencies computer system and therefore differences in how
the various agencies captures and maintains the information (eg BC Ferries BC Ferries BC Ferries Inc) could affect your search results
951 Search Results
bull New Search returns you to the Interest Holder screen
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bull If you have selected Interest Agency Interest Holders are filtered
bull Selecting the Interest Holder Name hyperlink will display the Interest Holder Detail information
bull Interest Holder contact information will not be displayed for BCeID users
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96 Interest Status The Interest Status parameter allows you to select which statuses to include in the query There are four status types included in the ILRR
bull Request ndash application or request has been accepted by an agency - decision pending
bull Active ndash rightinterest has been granted and is in good standing
bull Inactive ndash the right is no longer active and can not return to active status
bull Suspended ndash action taken by interest granting agency that suspends revokes or restricts action or rights of interest holder It may also mean that the term has expired The interest holder however has a period of time in which to reinstate the right
bull Users can click the Clear All button to unselect all statuses or click Select All to select all statuses
97 Interest Size The Interest Size parameter allows you to search for interest records of a particular size
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98 Custom Query Validation Rules (See Appendix B) For queries using a location type of PID PIN or Map Viewer
bull The AOI must be 5000000 hectares or less in size
ndash Additionally if the AOI is greater than 1000000 hectares in size an Interest Holder is must be defined
ndash One other parameter must be selected
Interest Type (select 5 or less)
Interest Agency (select 5 or less)
Date Range (10 years or less)
Interest Size
bull If the Area of Interest is between 100000 hectares and 1000000 hectares 1 of the following parameters is required
ndash Interest Type (select 5 or less)
ndash Interest Agency (select 5 or less)
ndash Date Range (10 years or less)
ndash Interest Size
bull If the Area of Interest is 100000 hectares or less in size no additional parameters are required
For queries using the location type of ILRR Approved Area or BC Province
bull Interest Holder is required OR
bull 2 of the following parameters are required
ndash Interest Type (select 5 or less)
ndash Interest Agency (select 5 or less)
ndash TermOther Dates (if range selected it must be less than 10 years)
ndash Interest Size
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99 Saving a Query It is important to note that before saving a query you should make sure that your parameters are valid and the query does not generate errors The best way to do this is to run the query When you are satisfied that the query works and generates the results you want to save close or minimize your results window and click on the ldquoSave Queryrdquo button in the Custom Status Parameter Summary window At this time you can also save the query to other users by inputting their user ID
bull Saving a query saves the query parameters of a Custom Status Query or an Interest Query NOT the results
bull Entering the query parameters as part of the description is advised
bull The query description will be displayed on the Summary and Detail Reports when printing a screen or output format is file (excluding CSV)
bull The query can be shared with others
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10 My Queries and Notifications The My Queries and Notifications area of the ILRR provides the user the opportunity to modify copy or delete a previously saved query and to create modify and cancel a notification It is important to note that when saving a query you are saving query parameters not results This means that when the interest data changes in the ILRR the results of your saved query may change as well To save query results have them reported as a document file or sent as a batch report by email and then save the document after following the link in the email notice To be alerted when something has changed within your AOI create a notification for the saved query Notifications are based on saved queries ndash if any updates or inserts occur within the AOI defined by the query the associated notifications are automatically sent
101 Viewing Query Details bull Select the query Name hyperlink
bull Displays the query details
bull Displays notification details when available
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102 Copying a Query bull The Copy Query function allows you to copy the parameters of a saved query
bull You can copy any query in the query list
bull You cannot change the parameters when performing a copy of a query
103 Modifying a Query bull The modify query function is only for queries that you have created If you want
to modify a query that was created by another user you must copy it first then modify it
bull Performing the modify function will navigate to either
ndash Query Interest Record Search Parameters screen
ndash Custom Status Parameter Summary screen
bull There are two areas of the query that can be modified
ndash Query parameters
ndash Query characteristics (query name query description query users)
bull If you have do not save the modifications the output using the Batch function will be derived from your original query parameters not the modified query
104 Deleting a Query bull The delete query function will delete or remove a query from the query list
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 44
bull When the current user is the creator of the query the query will be permanently deleted from
ndash your query list
ndash the query list of other users that had access to this query
bull When the current user is the creator of the query the query will be removed from the query list Other users of this query will still have access to the query
105 Creating a Notification If you want to be alerted when something has changed within a saved query result set you can create a notification for the query that generates the results
Before a notification can be created 3 conditions must be met
1 The query must have been run
2 The query cannot have an existing notification
3 The query cannot exceed maximum run time If these conditions are met a notification can be created for a query Once created the user will receive a notification of a change when
1 A new request or interest record is added
2 There is a change in state of an existing request or interest record
3 There is a change in geometry A Maximum threshold has been set so that you will only receive a notification if the change to the geometry area is greater than 5 or more than 1 hectare or if a point moves more than one meter By choosing the ldquoCreate Notificationrdquo link the user can input any number of email addresses that he wishes to be notified when a change has occurred These can be on the daily weekly monthly or yearly basis
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106 Cancelling a Notification bull The Cancel Notification functions allows you to cancel a notification for a saved
query
bull To Cancel Notifications from queries that belong to another user the query owner must be contacted
bull Only the creator of the query can cancel the notification
107 Receiving a Notification bull The user will receive a notification of change when one or more of the following
conditions are met
ndash New request or interest record is added
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 46
ndash Change in state of an existing request or interest record occurs (status is changed)
ndash Change in geometry for an interest
bull Polygons The total area has changed more than 5 or more than 1 hectare
bull Lines The total area of the buffer shape polygon has changed more than 5 or more than 1 hectare
bull Points The point has moved a distance greater than 1 metre in any direction
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11 Public Report The public report provides clients access to a single comprehensive report that utilizes the same cut of data used internally in a format that conforms to the Freedom of Information and Protection of Privacy standards The reports allow a public user to generate a conflict andor constraint report based on an ILRR interest location area of interest or Geomark URL Select your report option Define search location Review Report
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12 Business Report The Business Reports in the ILRR are business specific reports that have been created for specific work flows Currently there is only one Business Report Mineral Titles - Land Owner Notification
121 Mineral Titles ndash Land Owner Notification Part of the requirement of the mineral tenure holders is notification Bill 12 of the Miscellaneous Statutes Amendment Act 2007 now requires a person to serve notice on the private landowner(s) or Crown land lease holder(s) before commencing a mining activity Within the ILRR Business Reports is the Mineral Titles ndash Land Owner Notification report This report allows the tenure holder to input their tenure number or to select an area of interest and then view the Land Owner Notification report as a PDF
bull The user can select to create a Land Owner Notification report by either entering a Mineral Tenure Number (ie 383281) or by selecting an Area of Interest (AOI) and define an AOI in the Map Viewer using the Area of Interest tools
bull The Land Owner Notification results will be displayed in a PDF report There are four sections to the report the General Information section the Crown land lease section the private land within the AOI section and the private land possibly within the AOI section These are explained in more detail below
ndash The General Information section has the name of the report the date it was
run and the search information The search information indicates whether a user-selected AOI or a Mineral Tenure Number was used to define the geographic extent for the report
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 49
ndash The Crown Land Lease section lists all of the Crown land leases which intersecttouchcome in contact withoverlap the AOI along with the ownerrsquos name and address If a lease has multiple owners each owner and their address would be listed The first owner would be labelled Record 1 the second owner would be Record 2 etc If no leases were found the report would say ldquoNone foundrdquo
ndash The Private Lands Within Area of Interest section lists the private land parcels which are completely or partially within or overlap the AOI The Land Title Parcel Identifier (PID) and legal description are listed for each parcel Ownership information for private land is not part of the ILRR so contact information will need to be acquired using BC Online httpswwwbconlinegovbcca
ndash The Private Land Possibly Within the Area of Interest section lists the private land parcels which are possibly within or overlap the AOI The Land Title Parcel Identifier (PID) and legal description are listed for each parcel Ownership information for private land is not part of the ILRR so contact information will need to be acquired using BC Online
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 50
1211 Determining Ownership of a Parcel
There are a few options for determining the ownership information of a private parcel If you have a BC Online account you can look up this information in the BC Assessment Authority or Land Title and Survey Authority systems
bull Some useful links for BC Online
ndash BC Online Homepage httpswwwbconlinegovbcca
ndash BC Online Products httpswwwbconlinegovbccaproductshtml (probably use the Land amp Real Property)
ndash Account Management httpswwwbconlinegovbccamybconlinehtml
bull If there are only a few overlaps in your Land Owner Notification Report you might want to consider giving the report information to a titles search company and have them provide you with the ownership information you require
bull For more information on the procedures for determining the ownership of private land and Crown land leases the following document can be used
ndash httpwwwemprgovbccaTitlesMineralTitlesPubDocumentsLONFM_LON_procedurespdf
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 51
13 Appendix A ndash Map Inquiry and Map Viewer Symbology
Navigation and administration tools
Full extent - map extends to the full view of British Columbia
Zoom In - Zoom in on the map Click and drag a box to zoom in around a specific area
Zoom Out - click on the map to zoom the map out
Pan - click and drag on the map in the direction you want to move
Zoom Previous - zooms the map to the last extent
Zoom to Uploaded Shapefile ndash zooms the map to an uploaded shapefile
Overview Map - shows where the current map window extent is located in BC
Print to PDF - creates a PDF of the current map view
Save Session - saves a session to server or client (your PC or network)
Open Session - opens a saved session
Markup tools
Point Markup - add a point on the map Line Markup - click 2 or more points on the map to draw a line on the map Rectangle Markup - click and drag to draw a rectangle on the map Polygon Markup - click 3 or more points on the map to draw a polygon Line segments can not cross each other Text Markup - add your own text or a coordinate label Label Markup - select a layer and field to label features on the map Grid Markup - define how many horizontal and vertical lines to mark on the map window Erase Markup - erase individually by clicking on it or erase a group by dragging a box around the area Clear Selection ndashprovides the option to select and clear markup graphics andor AOI graphics
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 52
Upload a Shapefile - add your own shape file to the map Must be BC in Albers projection (BCeID and government users can then use the shape to create an area of interest AOI) Report notified interests
Viewing and analytical tools
Identify Visible - identify attributes of all layers turned on at one point
Identify - click on feature on the map on the active layer to view attribute Identify by Radius - view all attributes on a layer within a specific distance around a point Select - select features on the map Buffer - select features within a specific distance around a selection set Measure Distance - calculates distance of user defined line segment Measure Area - calculates the area of a user defined polygon XY Location - gets you the location coordinates
Select and accept an area of interest(AOI) and add to your map
Draw AOI - Click on 3 or more points to draw an AOI polygon for statusing Pick an existing polygon for an AOI - You can also select the polygon created when you imported your shape file using the Upload a Shapefile tool Erase area of interest ndash Erases your current AOI
Users can accept the AOI and create an instant attribute status report of Crown land rights and interests in their AOI
Click on
14 Appendix B Query Validation Criteria Table
USER SELECTS VALIDATION RULES
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 53
Location Type Area of Interest in Hectares
User Must Select Parameter
Parameter Limits
PIN PID or Map Viewer Between 1 amp 5 million
Interest Holder At least one
PIN PID or Map Viewer Between 100000 amp 1 million
Interest Holder
At least one
OR
Between 100000 amp 1 million
At least TWO of the following parameters
Interest Type 5 Types or less
Interest Agency 5 Agencies or less
TermOther Dates A span of 10 years or less
Interest Size No limits
PIN PID or Map Viewer Less than 100000
No rules No limits
ILRR Approved Area or BC Province
NA Interest Holder
OR
NA At least TWO of the following parameters
Interest Type 5 Types or less
Interest Agency 5 Agencies or less
TermOther Dates A span of 10 years or less
Interest Size No limits
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 54
15 Appendix C Legal Description Validation Rules
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 55
16 Appendix D Query Validation Criteria Table (unknown)
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 20
bull The user can select as many SOE layers as desired that will be searched to see if they overlap the area of the selected interest
bull The Overlay Report will list the Report Details (Name Date Shape name and buffer size) the intersecting features sorted by layer the Layers Queried Successfully and the Overlay Disclaimer
65 Display Conflicting Interests From the Summary Report users can create a Conflicting Interests Report for a particular interest to determine what effect if any the Area of Interest (AOI) the user has defined overlaps a selected interest
The conflicting interest function will only work with the screen output format This means you are limited to less than 199 registered interests in your status query report
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 21
If there is no box and it says lsquono spatialrsquo you will not be able to utilize the conflicting interest display with that selected interest
Once the Conflicting Interests option is selected the conflicting interests will be displayed in the Map Viewer In the map display you can determine the degree of intersection between the AOI and the selected interest
bull The Map Viewer will show the user defined Area of Interest (AOI) as red where it does not intersect with the selected interest and the selected interest area as yellow
bull Where the user defined Area of Interest (AOI) and the area of the selected interest do intersect is displayed in orange
Example 1 In the example below the AOI and the selected interest partially overlap The Area of Interest is shown in red and the selected interest is shown in yellow Where the AOI and the selected interest overlap is shown as orange
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 22
Example 2 In the example below the AOI and the selected interest do not overlap therefore there is no orange area This is possible when using an AOI buffer and the interest falls within the buffer of the AOI or if the lsquoadjoinrsquo function is selected as the spatial relationship for the status query instead of intersect
66 GATOR Users with access to GATOR can click the GATOR link for information on the selected record GATOR is an acronym for Government AccessTool for On-line Retrieval It is an easy to use tool that allows registered users access to the Internet to interactively
Selected Interest
Area of Interest (AOI)
Selected Interest
Area of Interest (AOI)
Overlap
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 23
view extract and print information from the Crown Land Registry For more information click the link that interests you
If the user sees GATOR Main links that will take the user to the Tantalis GATOR homepage
More information on GATOR can be found on the What is Tantalis GATOR webpage
Information on how to use GATOR can be found on the Tantalis GATOR Quickguide webpage
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 24
7 Query Interest Record The Query Interest Record allows you to locate a specific interest record using non-spatial attribute data like the ILRR Identifier the Agency Record Identifier (or business key) including unique business identifier or business key for an interest
The results of a successful query of an interest record will provide a report (summary and detailed) on your specific record and allow you to view the spatial extent You could then also run a status to determine what other rights and interests intersect with or overlap your record The information can be used to support decisions on the best use of the land identify potential land use conflicts and constraints support the referral process determine whether rights can be issued and identify where restrictions are needed
A unique identifier is assigned to the interest record by the issuing agencys operational database If you choose to search by this parameter you will follow these steps
bull Search by Agency Record Identifier
bull Select the Interest Group radio button
bull Select the Agency Record Identifier radio button and enter the record identifier value
bull Data entered is case sensitive A unique number is assigned to the record when the record is added to the ILRR database If you choose to search by this parameter enter the ILRR Interest Identifier in the appropriate space ldquoILRR Interest Identifierrdquo
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Above are the two options in the Query Interest Record The image on the left uses the Agency Record value search (for the Disposition Transaction SID in the image) The image on the left uses the ILRR Interest Identifier value Both of these values will return the same record
8 Survey Parcel Search The ILRR provide users the opportunity to do a quick search by survey parcel using PID PIN Title Number or legal description
Any part of a legal description can be entered into the search screen depending on the accuracy of the input you will receive an equally accurate output
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The Plan number of a legal description can be entered into the Defining Document section of the Survey Parcel Search window
The output from a survey parcel search will provide the user with immediate determination of privatepublic land (with the information available) the primary PIN and the LTO PID if available The parcel can also be viewed spatially using the map viewer
9 Custom Status Query The Custom Status allows you to build a query using seven different parameters You can complete one or more of the parameters to fine-tune your query and result set
bull Parameters can be set by selecting the desired parameter type from the ILRR sidebar under Custom Status
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bull Parameters that have been selected can be returned to the default parameters by clicking the Reset button for that parameter type
bull All Parameters can be returned to the default parameters by clicking the Reset All button
bull Once one or more of the parameters have been set the user can click the Submit button to create the ILRR Summary Report
The results of a successful query of an interest record will provide statusers decision makers and land planners with information to determine the best use of the land identify potential conflicts make decisions on where rights can be issued or identify where restrictions are needed Refer to Appendix B Query Validation Criteria Table for requirements
If no AOI exists within the set parameters the user will see a warning box stating ldquoNo AOI for Conflict Reportingrdquo You can then click Next to
continue to the Generate Report Display Options screen or click Cancel to go to the My Queries and Notifications screen
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91 Interest Type The Interest Type parameter allows you to select which interests to include in your query You can select any or all of the 262 different interest types which are grouped according to type IE Forest Roads Land Act Inclusions Land Act Crown Grants Park Designations etc
bull For this setting all Interest Types are selected by default
bull At least ONE Interest Type must be selected
bull The Interest Group Categories reflect the naming of the layers in the ILRR Map Viewer
bull Users can selectunselect interest types by checking and unchecking the desired Interest type By checkingunchecking an Interest group users can turn the whole group on or off
bull Users can click the Clear All button to unselect all interests or click Select All to select all interests
bull Refer to Appendix B Query Validation Criteria Table for requirements
92 Interest Agency The Interest Agency Parameter allows you to select which agencies to include in your query
Interest Type
Interest Group
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 29
bull The default for this parameter is All Interest Agencies are selected
bull At least ONE Interest Agency must be selected
bull If you have selected an Interest Holder Interest Agencies are filtered
bull Users can click the Clear All button to unselect all agencies or click Select All to select all agencies
bull Refer to Appendix B Query Validation Criteria Table for requirements
93 Location The Location parameter allows you to specify the area or location of the interest There are several different location types
bull Province of BC ndash uses the BC boundary as an AOI
ndash The Province of BC is the default for this parameter unless an Interest Holder is known
bull ILRR Interest Identifier ndash uses unique ILRR specific
ndash Omit dashes spaces and other delimiting characters
bull Parcel Identifier (PID) ndash uses Private Parcel Identifier
ndash Omit dashes spaces and other delimiting characters
bull Parcel ID Number (PIN) ndash uses Crown parcel identifier
ndash Omit dashes spaces and other delimiting characters
bull Title Number ndash uses private parcel Title number
ndash Omit dashes spaces and other delimiting characters
bull Grid ndash uses various map grids
ndash If you select this option you will be directed to the Custom Status Grid screen From here you can select
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 30
Petroleum Natural Gas (ie Mapsheet 094I Map Group 13 Map Block I)
Peace River Block (ie Township 84 Range 18 Section 16)
NTS (ie 094J)
BCGS (ie 94J029)
bull Legal Description ndash uses unique land description
ndash If you select this option you will be directed to the Location Type ndash Legal Description Search screen
bull Map Viewer ndash choose your Area of Interest (AOI) from the Map Viewer The Map Viewer in the Custom Status ndash Location function works in a similar manner as the Map Inquiry function For more information on the map viewer refer to the Map Inquiry section
bull Refer to Appendix B Query Validation Criteria Table for requirements
bull Validation on the ILRR Interest Identifier PID or PIN will be performed to ensure the value entered is valid and there is associated spatial data
931 Grid Search
Defining a Petroleum Natural Gas Grid (Example 82-F-10-H-71-D)
bull In the Map Sheet field enter a map sheet number (ie 082F) This field is case sensitive
bull In the Map Group field enter a Map Group number (ie 10)
bull In the Map Block field enter a Map Block (ie H) This field is case sensitive
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bull In the Map Unit field enter a Map Unit (ie 071) This field is case sensitive The Map Unit number is always a 3 digit number For 2 digit numbers precede them with a zero
Defining a Peace River Block Grid (Example NE 14 OF SECTION 16 TOWNSHIP 84 RANGE 18)
bull In the Township field enter the Township (mandatory field)
bull In the Range field enter the Range (mandatory field)
ndash In some instances the Township and Range numbers may be combined and displayed as a 4 digit number (ie 8418)
bull In the Section field enter a Section (mandatory field)
bull Quarter section can be entered to narrow search parameters (NE NW SE SW)
932 Legal Description Search
bull Primary search Must complete at least one of the components indicated in the Primary column of the Legal Description Search Validation Rules (appendix C) (any subdivision components entered will be ignored for the search)
bull Crown Subdivision Land Title Subdivision or Right of Way search must complete at least two of the components indicated in the corresponding Parcel Type column of the Legal Description Search Validation Rules
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 32
bull Unknown search must complete at least one of the components indicated in the Legal Description Search Validation Rules (Unknown) (appendix D)
bull Limitation of 199 records on a search
The result values that are returned when the Parcel Type of Unknown is used for the search include
bull The number of results that were returned with a hyperlink that will navigate to the parcel type search results screen
bull A number with No hyperlink and the message Exceeds allowable number of records for a search
bull A lsquo0rsquo with No hyperlink and the message No Parcels were found matching your search criteria
bull NA when entered search components do not map to a parcel type
Primary Parcel Search
bull For Crown Subdiv PIN RoW PIN and LTO PID you may see a single result or a bracketed result Selecting the hyperlink will navigate to the corresponding search results screen
bull Selected Primary PIN(s) can be displayed with the Map Viewer if there is a spatial shape for the record
bull The OK button with a selected Primary PIN will navigate to the Location Type screen populating the PIN location type
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 33
Crown Subdivision Search
bull For Crown Primary PIN you may see a single result or a bracketed result Selecting the hyperlink will navigate to the corresponding search results screen
bull The Crown Land Interest hyperlink will navigate to the Crown Land Interest Report screen
bull Selected Crown Subdiv PIN(s) can be displayed with the Map Viewer
bull The OK button with a selected Crown Subdiv PIN will navigate to the Location Type screen populating the PIN location type
Crown Land Interest
bull Subdivision Parcel PIN hyperlink will navigate back to the Crown Subdivision Search Results screen
bull ILRR Interest Identifier hyperlink will display a Detail Report for the interest
bull A selected ILRR Interest Identifier can be displayed with the Map Viewer
bull The OK button with a selected ILRR Interest Identifier will navigate to the Location Type screen populating the ILRR Interest Identifier location type
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CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 35
Land Title Subdivision
bull The LTO PID hyperlink will navigate to the Land Title Subdivision Search Results Details window
bull For Primary PIN you may see a single result or a bracketed result Selecting the hyperlink will navigate to the corresponding search results screen
bull Selected LTO PID(s) can be displayed with the Map Viewer
bull The OK button with a selected LTO PID will navigate to the Location Type screen populating the PID location type
bull When the Non-ICF layer icon is displayed in the select column this indicates that the data was not provided through Integrated Cadastral Fabric (ICF)
bull When viewing multiple records in the Map Viewer at the same time the records must come from the same data source (ie all ICF or all Non-ICF)
Right of Way Search
bull For Primary PIN you may see a single result or a bracketed result Selecting the hyperlink will navigate to the corresponding search results screen
bull Selected RoW PIN(s) can be displayed with the Map Viewer bull The OK button with a selected RoW PIN will navigate to the Location Type
screen populating the PIN location type
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94 Term or Other Dates The Term or Other Dates parameter allows you to further refine which interests will be returned in your query There are four date types to choose from
bull Requested Date ndash Date of request
bull Term Start Date ndash Date interest starts
bull Term End Date ndash Date interest ends
bull Interest Date ndash Date interest was filed with agency
Users can choose any combination of these dates to refine their search
If the request date interest date term start date or the term end date does not contain a date within ILRR for an interest the interest may not
appear on the results list depending on how you have defined the Term Other Dates parameter (ie the termother dates parameter is designed to return interest based on the interest date interests that do not have an interest date will not be returned)
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95 Interest Holder Since contact information may be protected under the privacy provisions of the Freedom of Information and Protection of Privacy Act your ability to use this functionality or to view the information may be limited by your level of access security parameters You can search by organization name or individualpartner name The ILRR search engine will add a wildcard at the end of the text you enter You can enter the entire name eg Smith or the first part of the name eg Smi You can also use the wildcard () anywhere in your search text eg mi will return Smith Inc 100 Mile House etc
The interest holder and contact information are taken directly from the responsible agencies computer system and therefore differences in how
the various agencies captures and maintains the information (eg BC Ferries BC Ferries BC Ferries Inc) could affect your search results
951 Search Results
bull New Search returns you to the Interest Holder screen
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 38
bull If you have selected Interest Agency Interest Holders are filtered
bull Selecting the Interest Holder Name hyperlink will display the Interest Holder Detail information
bull Interest Holder contact information will not be displayed for BCeID users
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96 Interest Status The Interest Status parameter allows you to select which statuses to include in the query There are four status types included in the ILRR
bull Request ndash application or request has been accepted by an agency - decision pending
bull Active ndash rightinterest has been granted and is in good standing
bull Inactive ndash the right is no longer active and can not return to active status
bull Suspended ndash action taken by interest granting agency that suspends revokes or restricts action or rights of interest holder It may also mean that the term has expired The interest holder however has a period of time in which to reinstate the right
bull Users can click the Clear All button to unselect all statuses or click Select All to select all statuses
97 Interest Size The Interest Size parameter allows you to search for interest records of a particular size
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98 Custom Query Validation Rules (See Appendix B) For queries using a location type of PID PIN or Map Viewer
bull The AOI must be 5000000 hectares or less in size
ndash Additionally if the AOI is greater than 1000000 hectares in size an Interest Holder is must be defined
ndash One other parameter must be selected
Interest Type (select 5 or less)
Interest Agency (select 5 or less)
Date Range (10 years or less)
Interest Size
bull If the Area of Interest is between 100000 hectares and 1000000 hectares 1 of the following parameters is required
ndash Interest Type (select 5 or less)
ndash Interest Agency (select 5 or less)
ndash Date Range (10 years or less)
ndash Interest Size
bull If the Area of Interest is 100000 hectares or less in size no additional parameters are required
For queries using the location type of ILRR Approved Area or BC Province
bull Interest Holder is required OR
bull 2 of the following parameters are required
ndash Interest Type (select 5 or less)
ndash Interest Agency (select 5 or less)
ndash TermOther Dates (if range selected it must be less than 10 years)
ndash Interest Size
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99 Saving a Query It is important to note that before saving a query you should make sure that your parameters are valid and the query does not generate errors The best way to do this is to run the query When you are satisfied that the query works and generates the results you want to save close or minimize your results window and click on the ldquoSave Queryrdquo button in the Custom Status Parameter Summary window At this time you can also save the query to other users by inputting their user ID
bull Saving a query saves the query parameters of a Custom Status Query or an Interest Query NOT the results
bull Entering the query parameters as part of the description is advised
bull The query description will be displayed on the Summary and Detail Reports when printing a screen or output format is file (excluding CSV)
bull The query can be shared with others
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10 My Queries and Notifications The My Queries and Notifications area of the ILRR provides the user the opportunity to modify copy or delete a previously saved query and to create modify and cancel a notification It is important to note that when saving a query you are saving query parameters not results This means that when the interest data changes in the ILRR the results of your saved query may change as well To save query results have them reported as a document file or sent as a batch report by email and then save the document after following the link in the email notice To be alerted when something has changed within your AOI create a notification for the saved query Notifications are based on saved queries ndash if any updates or inserts occur within the AOI defined by the query the associated notifications are automatically sent
101 Viewing Query Details bull Select the query Name hyperlink
bull Displays the query details
bull Displays notification details when available
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102 Copying a Query bull The Copy Query function allows you to copy the parameters of a saved query
bull You can copy any query in the query list
bull You cannot change the parameters when performing a copy of a query
103 Modifying a Query bull The modify query function is only for queries that you have created If you want
to modify a query that was created by another user you must copy it first then modify it
bull Performing the modify function will navigate to either
ndash Query Interest Record Search Parameters screen
ndash Custom Status Parameter Summary screen
bull There are two areas of the query that can be modified
ndash Query parameters
ndash Query characteristics (query name query description query users)
bull If you have do not save the modifications the output using the Batch function will be derived from your original query parameters not the modified query
104 Deleting a Query bull The delete query function will delete or remove a query from the query list
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 44
bull When the current user is the creator of the query the query will be permanently deleted from
ndash your query list
ndash the query list of other users that had access to this query
bull When the current user is the creator of the query the query will be removed from the query list Other users of this query will still have access to the query
105 Creating a Notification If you want to be alerted when something has changed within a saved query result set you can create a notification for the query that generates the results
Before a notification can be created 3 conditions must be met
1 The query must have been run
2 The query cannot have an existing notification
3 The query cannot exceed maximum run time If these conditions are met a notification can be created for a query Once created the user will receive a notification of a change when
1 A new request or interest record is added
2 There is a change in state of an existing request or interest record
3 There is a change in geometry A Maximum threshold has been set so that you will only receive a notification if the change to the geometry area is greater than 5 or more than 1 hectare or if a point moves more than one meter By choosing the ldquoCreate Notificationrdquo link the user can input any number of email addresses that he wishes to be notified when a change has occurred These can be on the daily weekly monthly or yearly basis
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106 Cancelling a Notification bull The Cancel Notification functions allows you to cancel a notification for a saved
query
bull To Cancel Notifications from queries that belong to another user the query owner must be contacted
bull Only the creator of the query can cancel the notification
107 Receiving a Notification bull The user will receive a notification of change when one or more of the following
conditions are met
ndash New request or interest record is added
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 46
ndash Change in state of an existing request or interest record occurs (status is changed)
ndash Change in geometry for an interest
bull Polygons The total area has changed more than 5 or more than 1 hectare
bull Lines The total area of the buffer shape polygon has changed more than 5 or more than 1 hectare
bull Points The point has moved a distance greater than 1 metre in any direction
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11 Public Report The public report provides clients access to a single comprehensive report that utilizes the same cut of data used internally in a format that conforms to the Freedom of Information and Protection of Privacy standards The reports allow a public user to generate a conflict andor constraint report based on an ILRR interest location area of interest or Geomark URL Select your report option Define search location Review Report
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12 Business Report The Business Reports in the ILRR are business specific reports that have been created for specific work flows Currently there is only one Business Report Mineral Titles - Land Owner Notification
121 Mineral Titles ndash Land Owner Notification Part of the requirement of the mineral tenure holders is notification Bill 12 of the Miscellaneous Statutes Amendment Act 2007 now requires a person to serve notice on the private landowner(s) or Crown land lease holder(s) before commencing a mining activity Within the ILRR Business Reports is the Mineral Titles ndash Land Owner Notification report This report allows the tenure holder to input their tenure number or to select an area of interest and then view the Land Owner Notification report as a PDF
bull The user can select to create a Land Owner Notification report by either entering a Mineral Tenure Number (ie 383281) or by selecting an Area of Interest (AOI) and define an AOI in the Map Viewer using the Area of Interest tools
bull The Land Owner Notification results will be displayed in a PDF report There are four sections to the report the General Information section the Crown land lease section the private land within the AOI section and the private land possibly within the AOI section These are explained in more detail below
ndash The General Information section has the name of the report the date it was
run and the search information The search information indicates whether a user-selected AOI or a Mineral Tenure Number was used to define the geographic extent for the report
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 49
ndash The Crown Land Lease section lists all of the Crown land leases which intersecttouchcome in contact withoverlap the AOI along with the ownerrsquos name and address If a lease has multiple owners each owner and their address would be listed The first owner would be labelled Record 1 the second owner would be Record 2 etc If no leases were found the report would say ldquoNone foundrdquo
ndash The Private Lands Within Area of Interest section lists the private land parcels which are completely or partially within or overlap the AOI The Land Title Parcel Identifier (PID) and legal description are listed for each parcel Ownership information for private land is not part of the ILRR so contact information will need to be acquired using BC Online httpswwwbconlinegovbcca
ndash The Private Land Possibly Within the Area of Interest section lists the private land parcels which are possibly within or overlap the AOI The Land Title Parcel Identifier (PID) and legal description are listed for each parcel Ownership information for private land is not part of the ILRR so contact information will need to be acquired using BC Online
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 50
1211 Determining Ownership of a Parcel
There are a few options for determining the ownership information of a private parcel If you have a BC Online account you can look up this information in the BC Assessment Authority or Land Title and Survey Authority systems
bull Some useful links for BC Online
ndash BC Online Homepage httpswwwbconlinegovbcca
ndash BC Online Products httpswwwbconlinegovbccaproductshtml (probably use the Land amp Real Property)
ndash Account Management httpswwwbconlinegovbccamybconlinehtml
bull If there are only a few overlaps in your Land Owner Notification Report you might want to consider giving the report information to a titles search company and have them provide you with the ownership information you require
bull For more information on the procedures for determining the ownership of private land and Crown land leases the following document can be used
ndash httpwwwemprgovbccaTitlesMineralTitlesPubDocumentsLONFM_LON_procedurespdf
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 51
13 Appendix A ndash Map Inquiry and Map Viewer Symbology
Navigation and administration tools
Full extent - map extends to the full view of British Columbia
Zoom In - Zoom in on the map Click and drag a box to zoom in around a specific area
Zoom Out - click on the map to zoom the map out
Pan - click and drag on the map in the direction you want to move
Zoom Previous - zooms the map to the last extent
Zoom to Uploaded Shapefile ndash zooms the map to an uploaded shapefile
Overview Map - shows where the current map window extent is located in BC
Print to PDF - creates a PDF of the current map view
Save Session - saves a session to server or client (your PC or network)
Open Session - opens a saved session
Markup tools
Point Markup - add a point on the map Line Markup - click 2 or more points on the map to draw a line on the map Rectangle Markup - click and drag to draw a rectangle on the map Polygon Markup - click 3 or more points on the map to draw a polygon Line segments can not cross each other Text Markup - add your own text or a coordinate label Label Markup - select a layer and field to label features on the map Grid Markup - define how many horizontal and vertical lines to mark on the map window Erase Markup - erase individually by clicking on it or erase a group by dragging a box around the area Clear Selection ndashprovides the option to select and clear markup graphics andor AOI graphics
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 52
Upload a Shapefile - add your own shape file to the map Must be BC in Albers projection (BCeID and government users can then use the shape to create an area of interest AOI) Report notified interests
Viewing and analytical tools
Identify Visible - identify attributes of all layers turned on at one point
Identify - click on feature on the map on the active layer to view attribute Identify by Radius - view all attributes on a layer within a specific distance around a point Select - select features on the map Buffer - select features within a specific distance around a selection set Measure Distance - calculates distance of user defined line segment Measure Area - calculates the area of a user defined polygon XY Location - gets you the location coordinates
Select and accept an area of interest(AOI) and add to your map
Draw AOI - Click on 3 or more points to draw an AOI polygon for statusing Pick an existing polygon for an AOI - You can also select the polygon created when you imported your shape file using the Upload a Shapefile tool Erase area of interest ndash Erases your current AOI
Users can accept the AOI and create an instant attribute status report of Crown land rights and interests in their AOI
Click on
14 Appendix B Query Validation Criteria Table
USER SELECTS VALIDATION RULES
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 53
Location Type Area of Interest in Hectares
User Must Select Parameter
Parameter Limits
PIN PID or Map Viewer Between 1 amp 5 million
Interest Holder At least one
PIN PID or Map Viewer Between 100000 amp 1 million
Interest Holder
At least one
OR
Between 100000 amp 1 million
At least TWO of the following parameters
Interest Type 5 Types or less
Interest Agency 5 Agencies or less
TermOther Dates A span of 10 years or less
Interest Size No limits
PIN PID or Map Viewer Less than 100000
No rules No limits
ILRR Approved Area or BC Province
NA Interest Holder
OR
NA At least TWO of the following parameters
Interest Type 5 Types or less
Interest Agency 5 Agencies or less
TermOther Dates A span of 10 years or less
Interest Size No limits
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 54
15 Appendix C Legal Description Validation Rules
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 55
16 Appendix D Query Validation Criteria Table (unknown)
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 21
If there is no box and it says lsquono spatialrsquo you will not be able to utilize the conflicting interest display with that selected interest
Once the Conflicting Interests option is selected the conflicting interests will be displayed in the Map Viewer In the map display you can determine the degree of intersection between the AOI and the selected interest
bull The Map Viewer will show the user defined Area of Interest (AOI) as red where it does not intersect with the selected interest and the selected interest area as yellow
bull Where the user defined Area of Interest (AOI) and the area of the selected interest do intersect is displayed in orange
Example 1 In the example below the AOI and the selected interest partially overlap The Area of Interest is shown in red and the selected interest is shown in yellow Where the AOI and the selected interest overlap is shown as orange
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 22
Example 2 In the example below the AOI and the selected interest do not overlap therefore there is no orange area This is possible when using an AOI buffer and the interest falls within the buffer of the AOI or if the lsquoadjoinrsquo function is selected as the spatial relationship for the status query instead of intersect
66 GATOR Users with access to GATOR can click the GATOR link for information on the selected record GATOR is an acronym for Government AccessTool for On-line Retrieval It is an easy to use tool that allows registered users access to the Internet to interactively
Selected Interest
Area of Interest (AOI)
Selected Interest
Area of Interest (AOI)
Overlap
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 23
view extract and print information from the Crown Land Registry For more information click the link that interests you
If the user sees GATOR Main links that will take the user to the Tantalis GATOR homepage
More information on GATOR can be found on the What is Tantalis GATOR webpage
Information on how to use GATOR can be found on the Tantalis GATOR Quickguide webpage
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 24
7 Query Interest Record The Query Interest Record allows you to locate a specific interest record using non-spatial attribute data like the ILRR Identifier the Agency Record Identifier (or business key) including unique business identifier or business key for an interest
The results of a successful query of an interest record will provide a report (summary and detailed) on your specific record and allow you to view the spatial extent You could then also run a status to determine what other rights and interests intersect with or overlap your record The information can be used to support decisions on the best use of the land identify potential land use conflicts and constraints support the referral process determine whether rights can be issued and identify where restrictions are needed
A unique identifier is assigned to the interest record by the issuing agencys operational database If you choose to search by this parameter you will follow these steps
bull Search by Agency Record Identifier
bull Select the Interest Group radio button
bull Select the Agency Record Identifier radio button and enter the record identifier value
bull Data entered is case sensitive A unique number is assigned to the record when the record is added to the ILRR database If you choose to search by this parameter enter the ILRR Interest Identifier in the appropriate space ldquoILRR Interest Identifierrdquo
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 25
Above are the two options in the Query Interest Record The image on the left uses the Agency Record value search (for the Disposition Transaction SID in the image) The image on the left uses the ILRR Interest Identifier value Both of these values will return the same record
8 Survey Parcel Search The ILRR provide users the opportunity to do a quick search by survey parcel using PID PIN Title Number or legal description
Any part of a legal description can be entered into the search screen depending on the accuracy of the input you will receive an equally accurate output
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 26
The Plan number of a legal description can be entered into the Defining Document section of the Survey Parcel Search window
The output from a survey parcel search will provide the user with immediate determination of privatepublic land (with the information available) the primary PIN and the LTO PID if available The parcel can also be viewed spatially using the map viewer
9 Custom Status Query The Custom Status allows you to build a query using seven different parameters You can complete one or more of the parameters to fine-tune your query and result set
bull Parameters can be set by selecting the desired parameter type from the ILRR sidebar under Custom Status
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 27
bull Parameters that have been selected can be returned to the default parameters by clicking the Reset button for that parameter type
bull All Parameters can be returned to the default parameters by clicking the Reset All button
bull Once one or more of the parameters have been set the user can click the Submit button to create the ILRR Summary Report
The results of a successful query of an interest record will provide statusers decision makers and land planners with information to determine the best use of the land identify potential conflicts make decisions on where rights can be issued or identify where restrictions are needed Refer to Appendix B Query Validation Criteria Table for requirements
If no AOI exists within the set parameters the user will see a warning box stating ldquoNo AOI for Conflict Reportingrdquo You can then click Next to
continue to the Generate Report Display Options screen or click Cancel to go to the My Queries and Notifications screen
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91 Interest Type The Interest Type parameter allows you to select which interests to include in your query You can select any or all of the 262 different interest types which are grouped according to type IE Forest Roads Land Act Inclusions Land Act Crown Grants Park Designations etc
bull For this setting all Interest Types are selected by default
bull At least ONE Interest Type must be selected
bull The Interest Group Categories reflect the naming of the layers in the ILRR Map Viewer
bull Users can selectunselect interest types by checking and unchecking the desired Interest type By checkingunchecking an Interest group users can turn the whole group on or off
bull Users can click the Clear All button to unselect all interests or click Select All to select all interests
bull Refer to Appendix B Query Validation Criteria Table for requirements
92 Interest Agency The Interest Agency Parameter allows you to select which agencies to include in your query
Interest Type
Interest Group
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 29
bull The default for this parameter is All Interest Agencies are selected
bull At least ONE Interest Agency must be selected
bull If you have selected an Interest Holder Interest Agencies are filtered
bull Users can click the Clear All button to unselect all agencies or click Select All to select all agencies
bull Refer to Appendix B Query Validation Criteria Table for requirements
93 Location The Location parameter allows you to specify the area or location of the interest There are several different location types
bull Province of BC ndash uses the BC boundary as an AOI
ndash The Province of BC is the default for this parameter unless an Interest Holder is known
bull ILRR Interest Identifier ndash uses unique ILRR specific
ndash Omit dashes spaces and other delimiting characters
bull Parcel Identifier (PID) ndash uses Private Parcel Identifier
ndash Omit dashes spaces and other delimiting characters
bull Parcel ID Number (PIN) ndash uses Crown parcel identifier
ndash Omit dashes spaces and other delimiting characters
bull Title Number ndash uses private parcel Title number
ndash Omit dashes spaces and other delimiting characters
bull Grid ndash uses various map grids
ndash If you select this option you will be directed to the Custom Status Grid screen From here you can select
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 30
Petroleum Natural Gas (ie Mapsheet 094I Map Group 13 Map Block I)
Peace River Block (ie Township 84 Range 18 Section 16)
NTS (ie 094J)
BCGS (ie 94J029)
bull Legal Description ndash uses unique land description
ndash If you select this option you will be directed to the Location Type ndash Legal Description Search screen
bull Map Viewer ndash choose your Area of Interest (AOI) from the Map Viewer The Map Viewer in the Custom Status ndash Location function works in a similar manner as the Map Inquiry function For more information on the map viewer refer to the Map Inquiry section
bull Refer to Appendix B Query Validation Criteria Table for requirements
bull Validation on the ILRR Interest Identifier PID or PIN will be performed to ensure the value entered is valid and there is associated spatial data
931 Grid Search
Defining a Petroleum Natural Gas Grid (Example 82-F-10-H-71-D)
bull In the Map Sheet field enter a map sheet number (ie 082F) This field is case sensitive
bull In the Map Group field enter a Map Group number (ie 10)
bull In the Map Block field enter a Map Block (ie H) This field is case sensitive
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 31
bull In the Map Unit field enter a Map Unit (ie 071) This field is case sensitive The Map Unit number is always a 3 digit number For 2 digit numbers precede them with a zero
Defining a Peace River Block Grid (Example NE 14 OF SECTION 16 TOWNSHIP 84 RANGE 18)
bull In the Township field enter the Township (mandatory field)
bull In the Range field enter the Range (mandatory field)
ndash In some instances the Township and Range numbers may be combined and displayed as a 4 digit number (ie 8418)
bull In the Section field enter a Section (mandatory field)
bull Quarter section can be entered to narrow search parameters (NE NW SE SW)
932 Legal Description Search
bull Primary search Must complete at least one of the components indicated in the Primary column of the Legal Description Search Validation Rules (appendix C) (any subdivision components entered will be ignored for the search)
bull Crown Subdivision Land Title Subdivision or Right of Way search must complete at least two of the components indicated in the corresponding Parcel Type column of the Legal Description Search Validation Rules
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 32
bull Unknown search must complete at least one of the components indicated in the Legal Description Search Validation Rules (Unknown) (appendix D)
bull Limitation of 199 records on a search
The result values that are returned when the Parcel Type of Unknown is used for the search include
bull The number of results that were returned with a hyperlink that will navigate to the parcel type search results screen
bull A number with No hyperlink and the message Exceeds allowable number of records for a search
bull A lsquo0rsquo with No hyperlink and the message No Parcels were found matching your search criteria
bull NA when entered search components do not map to a parcel type
Primary Parcel Search
bull For Crown Subdiv PIN RoW PIN and LTO PID you may see a single result or a bracketed result Selecting the hyperlink will navigate to the corresponding search results screen
bull Selected Primary PIN(s) can be displayed with the Map Viewer if there is a spatial shape for the record
bull The OK button with a selected Primary PIN will navigate to the Location Type screen populating the PIN location type
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 33
Crown Subdivision Search
bull For Crown Primary PIN you may see a single result or a bracketed result Selecting the hyperlink will navigate to the corresponding search results screen
bull The Crown Land Interest hyperlink will navigate to the Crown Land Interest Report screen
bull Selected Crown Subdiv PIN(s) can be displayed with the Map Viewer
bull The OK button with a selected Crown Subdiv PIN will navigate to the Location Type screen populating the PIN location type
Crown Land Interest
bull Subdivision Parcel PIN hyperlink will navigate back to the Crown Subdivision Search Results screen
bull ILRR Interest Identifier hyperlink will display a Detail Report for the interest
bull A selected ILRR Interest Identifier can be displayed with the Map Viewer
bull The OK button with a selected ILRR Interest Identifier will navigate to the Location Type screen populating the ILRR Interest Identifier location type
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 34
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 35
Land Title Subdivision
bull The LTO PID hyperlink will navigate to the Land Title Subdivision Search Results Details window
bull For Primary PIN you may see a single result or a bracketed result Selecting the hyperlink will navigate to the corresponding search results screen
bull Selected LTO PID(s) can be displayed with the Map Viewer
bull The OK button with a selected LTO PID will navigate to the Location Type screen populating the PID location type
bull When the Non-ICF layer icon is displayed in the select column this indicates that the data was not provided through Integrated Cadastral Fabric (ICF)
bull When viewing multiple records in the Map Viewer at the same time the records must come from the same data source (ie all ICF or all Non-ICF)
Right of Way Search
bull For Primary PIN you may see a single result or a bracketed result Selecting the hyperlink will navigate to the corresponding search results screen
bull Selected RoW PIN(s) can be displayed with the Map Viewer bull The OK button with a selected RoW PIN will navigate to the Location Type
screen populating the PIN location type
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 36
94 Term or Other Dates The Term or Other Dates parameter allows you to further refine which interests will be returned in your query There are four date types to choose from
bull Requested Date ndash Date of request
bull Term Start Date ndash Date interest starts
bull Term End Date ndash Date interest ends
bull Interest Date ndash Date interest was filed with agency
Users can choose any combination of these dates to refine their search
If the request date interest date term start date or the term end date does not contain a date within ILRR for an interest the interest may not
appear on the results list depending on how you have defined the Term Other Dates parameter (ie the termother dates parameter is designed to return interest based on the interest date interests that do not have an interest date will not be returned)
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 37
95 Interest Holder Since contact information may be protected under the privacy provisions of the Freedom of Information and Protection of Privacy Act your ability to use this functionality or to view the information may be limited by your level of access security parameters You can search by organization name or individualpartner name The ILRR search engine will add a wildcard at the end of the text you enter You can enter the entire name eg Smith or the first part of the name eg Smi You can also use the wildcard () anywhere in your search text eg mi will return Smith Inc 100 Mile House etc
The interest holder and contact information are taken directly from the responsible agencies computer system and therefore differences in how
the various agencies captures and maintains the information (eg BC Ferries BC Ferries BC Ferries Inc) could affect your search results
951 Search Results
bull New Search returns you to the Interest Holder screen
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 38
bull If you have selected Interest Agency Interest Holders are filtered
bull Selecting the Interest Holder Name hyperlink will display the Interest Holder Detail information
bull Interest Holder contact information will not be displayed for BCeID users
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 39
96 Interest Status The Interest Status parameter allows you to select which statuses to include in the query There are four status types included in the ILRR
bull Request ndash application or request has been accepted by an agency - decision pending
bull Active ndash rightinterest has been granted and is in good standing
bull Inactive ndash the right is no longer active and can not return to active status
bull Suspended ndash action taken by interest granting agency that suspends revokes or restricts action or rights of interest holder It may also mean that the term has expired The interest holder however has a period of time in which to reinstate the right
bull Users can click the Clear All button to unselect all statuses or click Select All to select all statuses
97 Interest Size The Interest Size parameter allows you to search for interest records of a particular size
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 40
98 Custom Query Validation Rules (See Appendix B) For queries using a location type of PID PIN or Map Viewer
bull The AOI must be 5000000 hectares or less in size
ndash Additionally if the AOI is greater than 1000000 hectares in size an Interest Holder is must be defined
ndash One other parameter must be selected
Interest Type (select 5 or less)
Interest Agency (select 5 or less)
Date Range (10 years or less)
Interest Size
bull If the Area of Interest is between 100000 hectares and 1000000 hectares 1 of the following parameters is required
ndash Interest Type (select 5 or less)
ndash Interest Agency (select 5 or less)
ndash Date Range (10 years or less)
ndash Interest Size
bull If the Area of Interest is 100000 hectares or less in size no additional parameters are required
For queries using the location type of ILRR Approved Area or BC Province
bull Interest Holder is required OR
bull 2 of the following parameters are required
ndash Interest Type (select 5 or less)
ndash Interest Agency (select 5 or less)
ndash TermOther Dates (if range selected it must be less than 10 years)
ndash Interest Size
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99 Saving a Query It is important to note that before saving a query you should make sure that your parameters are valid and the query does not generate errors The best way to do this is to run the query When you are satisfied that the query works and generates the results you want to save close or minimize your results window and click on the ldquoSave Queryrdquo button in the Custom Status Parameter Summary window At this time you can also save the query to other users by inputting their user ID
bull Saving a query saves the query parameters of a Custom Status Query or an Interest Query NOT the results
bull Entering the query parameters as part of the description is advised
bull The query description will be displayed on the Summary and Detail Reports when printing a screen or output format is file (excluding CSV)
bull The query can be shared with others
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10 My Queries and Notifications The My Queries and Notifications area of the ILRR provides the user the opportunity to modify copy or delete a previously saved query and to create modify and cancel a notification It is important to note that when saving a query you are saving query parameters not results This means that when the interest data changes in the ILRR the results of your saved query may change as well To save query results have them reported as a document file or sent as a batch report by email and then save the document after following the link in the email notice To be alerted when something has changed within your AOI create a notification for the saved query Notifications are based on saved queries ndash if any updates or inserts occur within the AOI defined by the query the associated notifications are automatically sent
101 Viewing Query Details bull Select the query Name hyperlink
bull Displays the query details
bull Displays notification details when available
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102 Copying a Query bull The Copy Query function allows you to copy the parameters of a saved query
bull You can copy any query in the query list
bull You cannot change the parameters when performing a copy of a query
103 Modifying a Query bull The modify query function is only for queries that you have created If you want
to modify a query that was created by another user you must copy it first then modify it
bull Performing the modify function will navigate to either
ndash Query Interest Record Search Parameters screen
ndash Custom Status Parameter Summary screen
bull There are two areas of the query that can be modified
ndash Query parameters
ndash Query characteristics (query name query description query users)
bull If you have do not save the modifications the output using the Batch function will be derived from your original query parameters not the modified query
104 Deleting a Query bull The delete query function will delete or remove a query from the query list
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 44
bull When the current user is the creator of the query the query will be permanently deleted from
ndash your query list
ndash the query list of other users that had access to this query
bull When the current user is the creator of the query the query will be removed from the query list Other users of this query will still have access to the query
105 Creating a Notification If you want to be alerted when something has changed within a saved query result set you can create a notification for the query that generates the results
Before a notification can be created 3 conditions must be met
1 The query must have been run
2 The query cannot have an existing notification
3 The query cannot exceed maximum run time If these conditions are met a notification can be created for a query Once created the user will receive a notification of a change when
1 A new request or interest record is added
2 There is a change in state of an existing request or interest record
3 There is a change in geometry A Maximum threshold has been set so that you will only receive a notification if the change to the geometry area is greater than 5 or more than 1 hectare or if a point moves more than one meter By choosing the ldquoCreate Notificationrdquo link the user can input any number of email addresses that he wishes to be notified when a change has occurred These can be on the daily weekly monthly or yearly basis
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106 Cancelling a Notification bull The Cancel Notification functions allows you to cancel a notification for a saved
query
bull To Cancel Notifications from queries that belong to another user the query owner must be contacted
bull Only the creator of the query can cancel the notification
107 Receiving a Notification bull The user will receive a notification of change when one or more of the following
conditions are met
ndash New request or interest record is added
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 46
ndash Change in state of an existing request or interest record occurs (status is changed)
ndash Change in geometry for an interest
bull Polygons The total area has changed more than 5 or more than 1 hectare
bull Lines The total area of the buffer shape polygon has changed more than 5 or more than 1 hectare
bull Points The point has moved a distance greater than 1 metre in any direction
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11 Public Report The public report provides clients access to a single comprehensive report that utilizes the same cut of data used internally in a format that conforms to the Freedom of Information and Protection of Privacy standards The reports allow a public user to generate a conflict andor constraint report based on an ILRR interest location area of interest or Geomark URL Select your report option Define search location Review Report
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12 Business Report The Business Reports in the ILRR are business specific reports that have been created for specific work flows Currently there is only one Business Report Mineral Titles - Land Owner Notification
121 Mineral Titles ndash Land Owner Notification Part of the requirement of the mineral tenure holders is notification Bill 12 of the Miscellaneous Statutes Amendment Act 2007 now requires a person to serve notice on the private landowner(s) or Crown land lease holder(s) before commencing a mining activity Within the ILRR Business Reports is the Mineral Titles ndash Land Owner Notification report This report allows the tenure holder to input their tenure number or to select an area of interest and then view the Land Owner Notification report as a PDF
bull The user can select to create a Land Owner Notification report by either entering a Mineral Tenure Number (ie 383281) or by selecting an Area of Interest (AOI) and define an AOI in the Map Viewer using the Area of Interest tools
bull The Land Owner Notification results will be displayed in a PDF report There are four sections to the report the General Information section the Crown land lease section the private land within the AOI section and the private land possibly within the AOI section These are explained in more detail below
ndash The General Information section has the name of the report the date it was
run and the search information The search information indicates whether a user-selected AOI or a Mineral Tenure Number was used to define the geographic extent for the report
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 49
ndash The Crown Land Lease section lists all of the Crown land leases which intersecttouchcome in contact withoverlap the AOI along with the ownerrsquos name and address If a lease has multiple owners each owner and their address would be listed The first owner would be labelled Record 1 the second owner would be Record 2 etc If no leases were found the report would say ldquoNone foundrdquo
ndash The Private Lands Within Area of Interest section lists the private land parcels which are completely or partially within or overlap the AOI The Land Title Parcel Identifier (PID) and legal description are listed for each parcel Ownership information for private land is not part of the ILRR so contact information will need to be acquired using BC Online httpswwwbconlinegovbcca
ndash The Private Land Possibly Within the Area of Interest section lists the private land parcels which are possibly within or overlap the AOI The Land Title Parcel Identifier (PID) and legal description are listed for each parcel Ownership information for private land is not part of the ILRR so contact information will need to be acquired using BC Online
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 50
1211 Determining Ownership of a Parcel
There are a few options for determining the ownership information of a private parcel If you have a BC Online account you can look up this information in the BC Assessment Authority or Land Title and Survey Authority systems
bull Some useful links for BC Online
ndash BC Online Homepage httpswwwbconlinegovbcca
ndash BC Online Products httpswwwbconlinegovbccaproductshtml (probably use the Land amp Real Property)
ndash Account Management httpswwwbconlinegovbccamybconlinehtml
bull If there are only a few overlaps in your Land Owner Notification Report you might want to consider giving the report information to a titles search company and have them provide you with the ownership information you require
bull For more information on the procedures for determining the ownership of private land and Crown land leases the following document can be used
ndash httpwwwemprgovbccaTitlesMineralTitlesPubDocumentsLONFM_LON_procedurespdf
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 51
13 Appendix A ndash Map Inquiry and Map Viewer Symbology
Navigation and administration tools
Full extent - map extends to the full view of British Columbia
Zoom In - Zoom in on the map Click and drag a box to zoom in around a specific area
Zoom Out - click on the map to zoom the map out
Pan - click and drag on the map in the direction you want to move
Zoom Previous - zooms the map to the last extent
Zoom to Uploaded Shapefile ndash zooms the map to an uploaded shapefile
Overview Map - shows where the current map window extent is located in BC
Print to PDF - creates a PDF of the current map view
Save Session - saves a session to server or client (your PC or network)
Open Session - opens a saved session
Markup tools
Point Markup - add a point on the map Line Markup - click 2 or more points on the map to draw a line on the map Rectangle Markup - click and drag to draw a rectangle on the map Polygon Markup - click 3 or more points on the map to draw a polygon Line segments can not cross each other Text Markup - add your own text or a coordinate label Label Markup - select a layer and field to label features on the map Grid Markup - define how many horizontal and vertical lines to mark on the map window Erase Markup - erase individually by clicking on it or erase a group by dragging a box around the area Clear Selection ndashprovides the option to select and clear markup graphics andor AOI graphics
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 52
Upload a Shapefile - add your own shape file to the map Must be BC in Albers projection (BCeID and government users can then use the shape to create an area of interest AOI) Report notified interests
Viewing and analytical tools
Identify Visible - identify attributes of all layers turned on at one point
Identify - click on feature on the map on the active layer to view attribute Identify by Radius - view all attributes on a layer within a specific distance around a point Select - select features on the map Buffer - select features within a specific distance around a selection set Measure Distance - calculates distance of user defined line segment Measure Area - calculates the area of a user defined polygon XY Location - gets you the location coordinates
Select and accept an area of interest(AOI) and add to your map
Draw AOI - Click on 3 or more points to draw an AOI polygon for statusing Pick an existing polygon for an AOI - You can also select the polygon created when you imported your shape file using the Upload a Shapefile tool Erase area of interest ndash Erases your current AOI
Users can accept the AOI and create an instant attribute status report of Crown land rights and interests in their AOI
Click on
14 Appendix B Query Validation Criteria Table
USER SELECTS VALIDATION RULES
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 53
Location Type Area of Interest in Hectares
User Must Select Parameter
Parameter Limits
PIN PID or Map Viewer Between 1 amp 5 million
Interest Holder At least one
PIN PID or Map Viewer Between 100000 amp 1 million
Interest Holder
At least one
OR
Between 100000 amp 1 million
At least TWO of the following parameters
Interest Type 5 Types or less
Interest Agency 5 Agencies or less
TermOther Dates A span of 10 years or less
Interest Size No limits
PIN PID or Map Viewer Less than 100000
No rules No limits
ILRR Approved Area or BC Province
NA Interest Holder
OR
NA At least TWO of the following parameters
Interest Type 5 Types or less
Interest Agency 5 Agencies or less
TermOther Dates A span of 10 years or less
Interest Size No limits
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 54
15 Appendix C Legal Description Validation Rules
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 55
16 Appendix D Query Validation Criteria Table (unknown)
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 22
Example 2 In the example below the AOI and the selected interest do not overlap therefore there is no orange area This is possible when using an AOI buffer and the interest falls within the buffer of the AOI or if the lsquoadjoinrsquo function is selected as the spatial relationship for the status query instead of intersect
66 GATOR Users with access to GATOR can click the GATOR link for information on the selected record GATOR is an acronym for Government AccessTool for On-line Retrieval It is an easy to use tool that allows registered users access to the Internet to interactively
Selected Interest
Area of Interest (AOI)
Selected Interest
Area of Interest (AOI)
Overlap
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 23
view extract and print information from the Crown Land Registry For more information click the link that interests you
If the user sees GATOR Main links that will take the user to the Tantalis GATOR homepage
More information on GATOR can be found on the What is Tantalis GATOR webpage
Information on how to use GATOR can be found on the Tantalis GATOR Quickguide webpage
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 24
7 Query Interest Record The Query Interest Record allows you to locate a specific interest record using non-spatial attribute data like the ILRR Identifier the Agency Record Identifier (or business key) including unique business identifier or business key for an interest
The results of a successful query of an interest record will provide a report (summary and detailed) on your specific record and allow you to view the spatial extent You could then also run a status to determine what other rights and interests intersect with or overlap your record The information can be used to support decisions on the best use of the land identify potential land use conflicts and constraints support the referral process determine whether rights can be issued and identify where restrictions are needed
A unique identifier is assigned to the interest record by the issuing agencys operational database If you choose to search by this parameter you will follow these steps
bull Search by Agency Record Identifier
bull Select the Interest Group radio button
bull Select the Agency Record Identifier radio button and enter the record identifier value
bull Data entered is case sensitive A unique number is assigned to the record when the record is added to the ILRR database If you choose to search by this parameter enter the ILRR Interest Identifier in the appropriate space ldquoILRR Interest Identifierrdquo
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 25
Above are the two options in the Query Interest Record The image on the left uses the Agency Record value search (for the Disposition Transaction SID in the image) The image on the left uses the ILRR Interest Identifier value Both of these values will return the same record
8 Survey Parcel Search The ILRR provide users the opportunity to do a quick search by survey parcel using PID PIN Title Number or legal description
Any part of a legal description can be entered into the search screen depending on the accuracy of the input you will receive an equally accurate output
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 26
The Plan number of a legal description can be entered into the Defining Document section of the Survey Parcel Search window
The output from a survey parcel search will provide the user with immediate determination of privatepublic land (with the information available) the primary PIN and the LTO PID if available The parcel can also be viewed spatially using the map viewer
9 Custom Status Query The Custom Status allows you to build a query using seven different parameters You can complete one or more of the parameters to fine-tune your query and result set
bull Parameters can be set by selecting the desired parameter type from the ILRR sidebar under Custom Status
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 27
bull Parameters that have been selected can be returned to the default parameters by clicking the Reset button for that parameter type
bull All Parameters can be returned to the default parameters by clicking the Reset All button
bull Once one or more of the parameters have been set the user can click the Submit button to create the ILRR Summary Report
The results of a successful query of an interest record will provide statusers decision makers and land planners with information to determine the best use of the land identify potential conflicts make decisions on where rights can be issued or identify where restrictions are needed Refer to Appendix B Query Validation Criteria Table for requirements
If no AOI exists within the set parameters the user will see a warning box stating ldquoNo AOI for Conflict Reportingrdquo You can then click Next to
continue to the Generate Report Display Options screen or click Cancel to go to the My Queries and Notifications screen
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 28
91 Interest Type The Interest Type parameter allows you to select which interests to include in your query You can select any or all of the 262 different interest types which are grouped according to type IE Forest Roads Land Act Inclusions Land Act Crown Grants Park Designations etc
bull For this setting all Interest Types are selected by default
bull At least ONE Interest Type must be selected
bull The Interest Group Categories reflect the naming of the layers in the ILRR Map Viewer
bull Users can selectunselect interest types by checking and unchecking the desired Interest type By checkingunchecking an Interest group users can turn the whole group on or off
bull Users can click the Clear All button to unselect all interests or click Select All to select all interests
bull Refer to Appendix B Query Validation Criteria Table for requirements
92 Interest Agency The Interest Agency Parameter allows you to select which agencies to include in your query
Interest Type
Interest Group
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 29
bull The default for this parameter is All Interest Agencies are selected
bull At least ONE Interest Agency must be selected
bull If you have selected an Interest Holder Interest Agencies are filtered
bull Users can click the Clear All button to unselect all agencies or click Select All to select all agencies
bull Refer to Appendix B Query Validation Criteria Table for requirements
93 Location The Location parameter allows you to specify the area or location of the interest There are several different location types
bull Province of BC ndash uses the BC boundary as an AOI
ndash The Province of BC is the default for this parameter unless an Interest Holder is known
bull ILRR Interest Identifier ndash uses unique ILRR specific
ndash Omit dashes spaces and other delimiting characters
bull Parcel Identifier (PID) ndash uses Private Parcel Identifier
ndash Omit dashes spaces and other delimiting characters
bull Parcel ID Number (PIN) ndash uses Crown parcel identifier
ndash Omit dashes spaces and other delimiting characters
bull Title Number ndash uses private parcel Title number
ndash Omit dashes spaces and other delimiting characters
bull Grid ndash uses various map grids
ndash If you select this option you will be directed to the Custom Status Grid screen From here you can select
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 30
Petroleum Natural Gas (ie Mapsheet 094I Map Group 13 Map Block I)
Peace River Block (ie Township 84 Range 18 Section 16)
NTS (ie 094J)
BCGS (ie 94J029)
bull Legal Description ndash uses unique land description
ndash If you select this option you will be directed to the Location Type ndash Legal Description Search screen
bull Map Viewer ndash choose your Area of Interest (AOI) from the Map Viewer The Map Viewer in the Custom Status ndash Location function works in a similar manner as the Map Inquiry function For more information on the map viewer refer to the Map Inquiry section
bull Refer to Appendix B Query Validation Criteria Table for requirements
bull Validation on the ILRR Interest Identifier PID or PIN will be performed to ensure the value entered is valid and there is associated spatial data
931 Grid Search
Defining a Petroleum Natural Gas Grid (Example 82-F-10-H-71-D)
bull In the Map Sheet field enter a map sheet number (ie 082F) This field is case sensitive
bull In the Map Group field enter a Map Group number (ie 10)
bull In the Map Block field enter a Map Block (ie H) This field is case sensitive
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 31
bull In the Map Unit field enter a Map Unit (ie 071) This field is case sensitive The Map Unit number is always a 3 digit number For 2 digit numbers precede them with a zero
Defining a Peace River Block Grid (Example NE 14 OF SECTION 16 TOWNSHIP 84 RANGE 18)
bull In the Township field enter the Township (mandatory field)
bull In the Range field enter the Range (mandatory field)
ndash In some instances the Township and Range numbers may be combined and displayed as a 4 digit number (ie 8418)
bull In the Section field enter a Section (mandatory field)
bull Quarter section can be entered to narrow search parameters (NE NW SE SW)
932 Legal Description Search
bull Primary search Must complete at least one of the components indicated in the Primary column of the Legal Description Search Validation Rules (appendix C) (any subdivision components entered will be ignored for the search)
bull Crown Subdivision Land Title Subdivision or Right of Way search must complete at least two of the components indicated in the corresponding Parcel Type column of the Legal Description Search Validation Rules
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 32
bull Unknown search must complete at least one of the components indicated in the Legal Description Search Validation Rules (Unknown) (appendix D)
bull Limitation of 199 records on a search
The result values that are returned when the Parcel Type of Unknown is used for the search include
bull The number of results that were returned with a hyperlink that will navigate to the parcel type search results screen
bull A number with No hyperlink and the message Exceeds allowable number of records for a search
bull A lsquo0rsquo with No hyperlink and the message No Parcels were found matching your search criteria
bull NA when entered search components do not map to a parcel type
Primary Parcel Search
bull For Crown Subdiv PIN RoW PIN and LTO PID you may see a single result or a bracketed result Selecting the hyperlink will navigate to the corresponding search results screen
bull Selected Primary PIN(s) can be displayed with the Map Viewer if there is a spatial shape for the record
bull The OK button with a selected Primary PIN will navigate to the Location Type screen populating the PIN location type
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 33
Crown Subdivision Search
bull For Crown Primary PIN you may see a single result or a bracketed result Selecting the hyperlink will navigate to the corresponding search results screen
bull The Crown Land Interest hyperlink will navigate to the Crown Land Interest Report screen
bull Selected Crown Subdiv PIN(s) can be displayed with the Map Viewer
bull The OK button with a selected Crown Subdiv PIN will navigate to the Location Type screen populating the PIN location type
Crown Land Interest
bull Subdivision Parcel PIN hyperlink will navigate back to the Crown Subdivision Search Results screen
bull ILRR Interest Identifier hyperlink will display a Detail Report for the interest
bull A selected ILRR Interest Identifier can be displayed with the Map Viewer
bull The OK button with a selected ILRR Interest Identifier will navigate to the Location Type screen populating the ILRR Interest Identifier location type
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 34
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 35
Land Title Subdivision
bull The LTO PID hyperlink will navigate to the Land Title Subdivision Search Results Details window
bull For Primary PIN you may see a single result or a bracketed result Selecting the hyperlink will navigate to the corresponding search results screen
bull Selected LTO PID(s) can be displayed with the Map Viewer
bull The OK button with a selected LTO PID will navigate to the Location Type screen populating the PID location type
bull When the Non-ICF layer icon is displayed in the select column this indicates that the data was not provided through Integrated Cadastral Fabric (ICF)
bull When viewing multiple records in the Map Viewer at the same time the records must come from the same data source (ie all ICF or all Non-ICF)
Right of Way Search
bull For Primary PIN you may see a single result or a bracketed result Selecting the hyperlink will navigate to the corresponding search results screen
bull Selected RoW PIN(s) can be displayed with the Map Viewer bull The OK button with a selected RoW PIN will navigate to the Location Type
screen populating the PIN location type
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 36
94 Term or Other Dates The Term or Other Dates parameter allows you to further refine which interests will be returned in your query There are four date types to choose from
bull Requested Date ndash Date of request
bull Term Start Date ndash Date interest starts
bull Term End Date ndash Date interest ends
bull Interest Date ndash Date interest was filed with agency
Users can choose any combination of these dates to refine their search
If the request date interest date term start date or the term end date does not contain a date within ILRR for an interest the interest may not
appear on the results list depending on how you have defined the Term Other Dates parameter (ie the termother dates parameter is designed to return interest based on the interest date interests that do not have an interest date will not be returned)
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 37
95 Interest Holder Since contact information may be protected under the privacy provisions of the Freedom of Information and Protection of Privacy Act your ability to use this functionality or to view the information may be limited by your level of access security parameters You can search by organization name or individualpartner name The ILRR search engine will add a wildcard at the end of the text you enter You can enter the entire name eg Smith or the first part of the name eg Smi You can also use the wildcard () anywhere in your search text eg mi will return Smith Inc 100 Mile House etc
The interest holder and contact information are taken directly from the responsible agencies computer system and therefore differences in how
the various agencies captures and maintains the information (eg BC Ferries BC Ferries BC Ferries Inc) could affect your search results
951 Search Results
bull New Search returns you to the Interest Holder screen
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 38
bull If you have selected Interest Agency Interest Holders are filtered
bull Selecting the Interest Holder Name hyperlink will display the Interest Holder Detail information
bull Interest Holder contact information will not be displayed for BCeID users
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 39
96 Interest Status The Interest Status parameter allows you to select which statuses to include in the query There are four status types included in the ILRR
bull Request ndash application or request has been accepted by an agency - decision pending
bull Active ndash rightinterest has been granted and is in good standing
bull Inactive ndash the right is no longer active and can not return to active status
bull Suspended ndash action taken by interest granting agency that suspends revokes or restricts action or rights of interest holder It may also mean that the term has expired The interest holder however has a period of time in which to reinstate the right
bull Users can click the Clear All button to unselect all statuses or click Select All to select all statuses
97 Interest Size The Interest Size parameter allows you to search for interest records of a particular size
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 40
98 Custom Query Validation Rules (See Appendix B) For queries using a location type of PID PIN or Map Viewer
bull The AOI must be 5000000 hectares or less in size
ndash Additionally if the AOI is greater than 1000000 hectares in size an Interest Holder is must be defined
ndash One other parameter must be selected
Interest Type (select 5 or less)
Interest Agency (select 5 or less)
Date Range (10 years or less)
Interest Size
bull If the Area of Interest is between 100000 hectares and 1000000 hectares 1 of the following parameters is required
ndash Interest Type (select 5 or less)
ndash Interest Agency (select 5 or less)
ndash Date Range (10 years or less)
ndash Interest Size
bull If the Area of Interest is 100000 hectares or less in size no additional parameters are required
For queries using the location type of ILRR Approved Area or BC Province
bull Interest Holder is required OR
bull 2 of the following parameters are required
ndash Interest Type (select 5 or less)
ndash Interest Agency (select 5 or less)
ndash TermOther Dates (if range selected it must be less than 10 years)
ndash Interest Size
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99 Saving a Query It is important to note that before saving a query you should make sure that your parameters are valid and the query does not generate errors The best way to do this is to run the query When you are satisfied that the query works and generates the results you want to save close or minimize your results window and click on the ldquoSave Queryrdquo button in the Custom Status Parameter Summary window At this time you can also save the query to other users by inputting their user ID
bull Saving a query saves the query parameters of a Custom Status Query or an Interest Query NOT the results
bull Entering the query parameters as part of the description is advised
bull The query description will be displayed on the Summary and Detail Reports when printing a screen or output format is file (excluding CSV)
bull The query can be shared with others
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10 My Queries and Notifications The My Queries and Notifications area of the ILRR provides the user the opportunity to modify copy or delete a previously saved query and to create modify and cancel a notification It is important to note that when saving a query you are saving query parameters not results This means that when the interest data changes in the ILRR the results of your saved query may change as well To save query results have them reported as a document file or sent as a batch report by email and then save the document after following the link in the email notice To be alerted when something has changed within your AOI create a notification for the saved query Notifications are based on saved queries ndash if any updates or inserts occur within the AOI defined by the query the associated notifications are automatically sent
101 Viewing Query Details bull Select the query Name hyperlink
bull Displays the query details
bull Displays notification details when available
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102 Copying a Query bull The Copy Query function allows you to copy the parameters of a saved query
bull You can copy any query in the query list
bull You cannot change the parameters when performing a copy of a query
103 Modifying a Query bull The modify query function is only for queries that you have created If you want
to modify a query that was created by another user you must copy it first then modify it
bull Performing the modify function will navigate to either
ndash Query Interest Record Search Parameters screen
ndash Custom Status Parameter Summary screen
bull There are two areas of the query that can be modified
ndash Query parameters
ndash Query characteristics (query name query description query users)
bull If you have do not save the modifications the output using the Batch function will be derived from your original query parameters not the modified query
104 Deleting a Query bull The delete query function will delete or remove a query from the query list
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 44
bull When the current user is the creator of the query the query will be permanently deleted from
ndash your query list
ndash the query list of other users that had access to this query
bull When the current user is the creator of the query the query will be removed from the query list Other users of this query will still have access to the query
105 Creating a Notification If you want to be alerted when something has changed within a saved query result set you can create a notification for the query that generates the results
Before a notification can be created 3 conditions must be met
1 The query must have been run
2 The query cannot have an existing notification
3 The query cannot exceed maximum run time If these conditions are met a notification can be created for a query Once created the user will receive a notification of a change when
1 A new request or interest record is added
2 There is a change in state of an existing request or interest record
3 There is a change in geometry A Maximum threshold has been set so that you will only receive a notification if the change to the geometry area is greater than 5 or more than 1 hectare or if a point moves more than one meter By choosing the ldquoCreate Notificationrdquo link the user can input any number of email addresses that he wishes to be notified when a change has occurred These can be on the daily weekly monthly or yearly basis
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 45
106 Cancelling a Notification bull The Cancel Notification functions allows you to cancel a notification for a saved
query
bull To Cancel Notifications from queries that belong to another user the query owner must be contacted
bull Only the creator of the query can cancel the notification
107 Receiving a Notification bull The user will receive a notification of change when one or more of the following
conditions are met
ndash New request or interest record is added
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 46
ndash Change in state of an existing request or interest record occurs (status is changed)
ndash Change in geometry for an interest
bull Polygons The total area has changed more than 5 or more than 1 hectare
bull Lines The total area of the buffer shape polygon has changed more than 5 or more than 1 hectare
bull Points The point has moved a distance greater than 1 metre in any direction
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11 Public Report The public report provides clients access to a single comprehensive report that utilizes the same cut of data used internally in a format that conforms to the Freedom of Information and Protection of Privacy standards The reports allow a public user to generate a conflict andor constraint report based on an ILRR interest location area of interest or Geomark URL Select your report option Define search location Review Report
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 48
12 Business Report The Business Reports in the ILRR are business specific reports that have been created for specific work flows Currently there is only one Business Report Mineral Titles - Land Owner Notification
121 Mineral Titles ndash Land Owner Notification Part of the requirement of the mineral tenure holders is notification Bill 12 of the Miscellaneous Statutes Amendment Act 2007 now requires a person to serve notice on the private landowner(s) or Crown land lease holder(s) before commencing a mining activity Within the ILRR Business Reports is the Mineral Titles ndash Land Owner Notification report This report allows the tenure holder to input their tenure number or to select an area of interest and then view the Land Owner Notification report as a PDF
bull The user can select to create a Land Owner Notification report by either entering a Mineral Tenure Number (ie 383281) or by selecting an Area of Interest (AOI) and define an AOI in the Map Viewer using the Area of Interest tools
bull The Land Owner Notification results will be displayed in a PDF report There are four sections to the report the General Information section the Crown land lease section the private land within the AOI section and the private land possibly within the AOI section These are explained in more detail below
ndash The General Information section has the name of the report the date it was
run and the search information The search information indicates whether a user-selected AOI or a Mineral Tenure Number was used to define the geographic extent for the report
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 49
ndash The Crown Land Lease section lists all of the Crown land leases which intersecttouchcome in contact withoverlap the AOI along with the ownerrsquos name and address If a lease has multiple owners each owner and their address would be listed The first owner would be labelled Record 1 the second owner would be Record 2 etc If no leases were found the report would say ldquoNone foundrdquo
ndash The Private Lands Within Area of Interest section lists the private land parcels which are completely or partially within or overlap the AOI The Land Title Parcel Identifier (PID) and legal description are listed for each parcel Ownership information for private land is not part of the ILRR so contact information will need to be acquired using BC Online httpswwwbconlinegovbcca
ndash The Private Land Possibly Within the Area of Interest section lists the private land parcels which are possibly within or overlap the AOI The Land Title Parcel Identifier (PID) and legal description are listed for each parcel Ownership information for private land is not part of the ILRR so contact information will need to be acquired using BC Online
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 50
1211 Determining Ownership of a Parcel
There are a few options for determining the ownership information of a private parcel If you have a BC Online account you can look up this information in the BC Assessment Authority or Land Title and Survey Authority systems
bull Some useful links for BC Online
ndash BC Online Homepage httpswwwbconlinegovbcca
ndash BC Online Products httpswwwbconlinegovbccaproductshtml (probably use the Land amp Real Property)
ndash Account Management httpswwwbconlinegovbccamybconlinehtml
bull If there are only a few overlaps in your Land Owner Notification Report you might want to consider giving the report information to a titles search company and have them provide you with the ownership information you require
bull For more information on the procedures for determining the ownership of private land and Crown land leases the following document can be used
ndash httpwwwemprgovbccaTitlesMineralTitlesPubDocumentsLONFM_LON_procedurespdf
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 51
13 Appendix A ndash Map Inquiry and Map Viewer Symbology
Navigation and administration tools
Full extent - map extends to the full view of British Columbia
Zoom In - Zoom in on the map Click and drag a box to zoom in around a specific area
Zoom Out - click on the map to zoom the map out
Pan - click and drag on the map in the direction you want to move
Zoom Previous - zooms the map to the last extent
Zoom to Uploaded Shapefile ndash zooms the map to an uploaded shapefile
Overview Map - shows where the current map window extent is located in BC
Print to PDF - creates a PDF of the current map view
Save Session - saves a session to server or client (your PC or network)
Open Session - opens a saved session
Markup tools
Point Markup - add a point on the map Line Markup - click 2 or more points on the map to draw a line on the map Rectangle Markup - click and drag to draw a rectangle on the map Polygon Markup - click 3 or more points on the map to draw a polygon Line segments can not cross each other Text Markup - add your own text or a coordinate label Label Markup - select a layer and field to label features on the map Grid Markup - define how many horizontal and vertical lines to mark on the map window Erase Markup - erase individually by clicking on it or erase a group by dragging a box around the area Clear Selection ndashprovides the option to select and clear markup graphics andor AOI graphics
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 52
Upload a Shapefile - add your own shape file to the map Must be BC in Albers projection (BCeID and government users can then use the shape to create an area of interest AOI) Report notified interests
Viewing and analytical tools
Identify Visible - identify attributes of all layers turned on at one point
Identify - click on feature on the map on the active layer to view attribute Identify by Radius - view all attributes on a layer within a specific distance around a point Select - select features on the map Buffer - select features within a specific distance around a selection set Measure Distance - calculates distance of user defined line segment Measure Area - calculates the area of a user defined polygon XY Location - gets you the location coordinates
Select and accept an area of interest(AOI) and add to your map
Draw AOI - Click on 3 or more points to draw an AOI polygon for statusing Pick an existing polygon for an AOI - You can also select the polygon created when you imported your shape file using the Upload a Shapefile tool Erase area of interest ndash Erases your current AOI
Users can accept the AOI and create an instant attribute status report of Crown land rights and interests in their AOI
Click on
14 Appendix B Query Validation Criteria Table
USER SELECTS VALIDATION RULES
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 53
Location Type Area of Interest in Hectares
User Must Select Parameter
Parameter Limits
PIN PID or Map Viewer Between 1 amp 5 million
Interest Holder At least one
PIN PID or Map Viewer Between 100000 amp 1 million
Interest Holder
At least one
OR
Between 100000 amp 1 million
At least TWO of the following parameters
Interest Type 5 Types or less
Interest Agency 5 Agencies or less
TermOther Dates A span of 10 years or less
Interest Size No limits
PIN PID or Map Viewer Less than 100000
No rules No limits
ILRR Approved Area or BC Province
NA Interest Holder
OR
NA At least TWO of the following parameters
Interest Type 5 Types or less
Interest Agency 5 Agencies or less
TermOther Dates A span of 10 years or less
Interest Size No limits
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 54
15 Appendix C Legal Description Validation Rules
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16 Appendix D Query Validation Criteria Table (unknown)
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 23
view extract and print information from the Crown Land Registry For more information click the link that interests you
If the user sees GATOR Main links that will take the user to the Tantalis GATOR homepage
More information on GATOR can be found on the What is Tantalis GATOR webpage
Information on how to use GATOR can be found on the Tantalis GATOR Quickguide webpage
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 24
7 Query Interest Record The Query Interest Record allows you to locate a specific interest record using non-spatial attribute data like the ILRR Identifier the Agency Record Identifier (or business key) including unique business identifier or business key for an interest
The results of a successful query of an interest record will provide a report (summary and detailed) on your specific record and allow you to view the spatial extent You could then also run a status to determine what other rights and interests intersect with or overlap your record The information can be used to support decisions on the best use of the land identify potential land use conflicts and constraints support the referral process determine whether rights can be issued and identify where restrictions are needed
A unique identifier is assigned to the interest record by the issuing agencys operational database If you choose to search by this parameter you will follow these steps
bull Search by Agency Record Identifier
bull Select the Interest Group radio button
bull Select the Agency Record Identifier radio button and enter the record identifier value
bull Data entered is case sensitive A unique number is assigned to the record when the record is added to the ILRR database If you choose to search by this parameter enter the ILRR Interest Identifier in the appropriate space ldquoILRR Interest Identifierrdquo
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 25
Above are the two options in the Query Interest Record The image on the left uses the Agency Record value search (for the Disposition Transaction SID in the image) The image on the left uses the ILRR Interest Identifier value Both of these values will return the same record
8 Survey Parcel Search The ILRR provide users the opportunity to do a quick search by survey parcel using PID PIN Title Number or legal description
Any part of a legal description can be entered into the search screen depending on the accuracy of the input you will receive an equally accurate output
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 26
The Plan number of a legal description can be entered into the Defining Document section of the Survey Parcel Search window
The output from a survey parcel search will provide the user with immediate determination of privatepublic land (with the information available) the primary PIN and the LTO PID if available The parcel can also be viewed spatially using the map viewer
9 Custom Status Query The Custom Status allows you to build a query using seven different parameters You can complete one or more of the parameters to fine-tune your query and result set
bull Parameters can be set by selecting the desired parameter type from the ILRR sidebar under Custom Status
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 27
bull Parameters that have been selected can be returned to the default parameters by clicking the Reset button for that parameter type
bull All Parameters can be returned to the default parameters by clicking the Reset All button
bull Once one or more of the parameters have been set the user can click the Submit button to create the ILRR Summary Report
The results of a successful query of an interest record will provide statusers decision makers and land planners with information to determine the best use of the land identify potential conflicts make decisions on where rights can be issued or identify where restrictions are needed Refer to Appendix B Query Validation Criteria Table for requirements
If no AOI exists within the set parameters the user will see a warning box stating ldquoNo AOI for Conflict Reportingrdquo You can then click Next to
continue to the Generate Report Display Options screen or click Cancel to go to the My Queries and Notifications screen
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 28
91 Interest Type The Interest Type parameter allows you to select which interests to include in your query You can select any or all of the 262 different interest types which are grouped according to type IE Forest Roads Land Act Inclusions Land Act Crown Grants Park Designations etc
bull For this setting all Interest Types are selected by default
bull At least ONE Interest Type must be selected
bull The Interest Group Categories reflect the naming of the layers in the ILRR Map Viewer
bull Users can selectunselect interest types by checking and unchecking the desired Interest type By checkingunchecking an Interest group users can turn the whole group on or off
bull Users can click the Clear All button to unselect all interests or click Select All to select all interests
bull Refer to Appendix B Query Validation Criteria Table for requirements
92 Interest Agency The Interest Agency Parameter allows you to select which agencies to include in your query
Interest Type
Interest Group
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 29
bull The default for this parameter is All Interest Agencies are selected
bull At least ONE Interest Agency must be selected
bull If you have selected an Interest Holder Interest Agencies are filtered
bull Users can click the Clear All button to unselect all agencies or click Select All to select all agencies
bull Refer to Appendix B Query Validation Criteria Table for requirements
93 Location The Location parameter allows you to specify the area or location of the interest There are several different location types
bull Province of BC ndash uses the BC boundary as an AOI
ndash The Province of BC is the default for this parameter unless an Interest Holder is known
bull ILRR Interest Identifier ndash uses unique ILRR specific
ndash Omit dashes spaces and other delimiting characters
bull Parcel Identifier (PID) ndash uses Private Parcel Identifier
ndash Omit dashes spaces and other delimiting characters
bull Parcel ID Number (PIN) ndash uses Crown parcel identifier
ndash Omit dashes spaces and other delimiting characters
bull Title Number ndash uses private parcel Title number
ndash Omit dashes spaces and other delimiting characters
bull Grid ndash uses various map grids
ndash If you select this option you will be directed to the Custom Status Grid screen From here you can select
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 30
Petroleum Natural Gas (ie Mapsheet 094I Map Group 13 Map Block I)
Peace River Block (ie Township 84 Range 18 Section 16)
NTS (ie 094J)
BCGS (ie 94J029)
bull Legal Description ndash uses unique land description
ndash If you select this option you will be directed to the Location Type ndash Legal Description Search screen
bull Map Viewer ndash choose your Area of Interest (AOI) from the Map Viewer The Map Viewer in the Custom Status ndash Location function works in a similar manner as the Map Inquiry function For more information on the map viewer refer to the Map Inquiry section
bull Refer to Appendix B Query Validation Criteria Table for requirements
bull Validation on the ILRR Interest Identifier PID or PIN will be performed to ensure the value entered is valid and there is associated spatial data
931 Grid Search
Defining a Petroleum Natural Gas Grid (Example 82-F-10-H-71-D)
bull In the Map Sheet field enter a map sheet number (ie 082F) This field is case sensitive
bull In the Map Group field enter a Map Group number (ie 10)
bull In the Map Block field enter a Map Block (ie H) This field is case sensitive
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 31
bull In the Map Unit field enter a Map Unit (ie 071) This field is case sensitive The Map Unit number is always a 3 digit number For 2 digit numbers precede them with a zero
Defining a Peace River Block Grid (Example NE 14 OF SECTION 16 TOWNSHIP 84 RANGE 18)
bull In the Township field enter the Township (mandatory field)
bull In the Range field enter the Range (mandatory field)
ndash In some instances the Township and Range numbers may be combined and displayed as a 4 digit number (ie 8418)
bull In the Section field enter a Section (mandatory field)
bull Quarter section can be entered to narrow search parameters (NE NW SE SW)
932 Legal Description Search
bull Primary search Must complete at least one of the components indicated in the Primary column of the Legal Description Search Validation Rules (appendix C) (any subdivision components entered will be ignored for the search)
bull Crown Subdivision Land Title Subdivision or Right of Way search must complete at least two of the components indicated in the corresponding Parcel Type column of the Legal Description Search Validation Rules
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 32
bull Unknown search must complete at least one of the components indicated in the Legal Description Search Validation Rules (Unknown) (appendix D)
bull Limitation of 199 records on a search
The result values that are returned when the Parcel Type of Unknown is used for the search include
bull The number of results that were returned with a hyperlink that will navigate to the parcel type search results screen
bull A number with No hyperlink and the message Exceeds allowable number of records for a search
bull A lsquo0rsquo with No hyperlink and the message No Parcels were found matching your search criteria
bull NA when entered search components do not map to a parcel type
Primary Parcel Search
bull For Crown Subdiv PIN RoW PIN and LTO PID you may see a single result or a bracketed result Selecting the hyperlink will navigate to the corresponding search results screen
bull Selected Primary PIN(s) can be displayed with the Map Viewer if there is a spatial shape for the record
bull The OK button with a selected Primary PIN will navigate to the Location Type screen populating the PIN location type
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 33
Crown Subdivision Search
bull For Crown Primary PIN you may see a single result or a bracketed result Selecting the hyperlink will navigate to the corresponding search results screen
bull The Crown Land Interest hyperlink will navigate to the Crown Land Interest Report screen
bull Selected Crown Subdiv PIN(s) can be displayed with the Map Viewer
bull The OK button with a selected Crown Subdiv PIN will navigate to the Location Type screen populating the PIN location type
Crown Land Interest
bull Subdivision Parcel PIN hyperlink will navigate back to the Crown Subdivision Search Results screen
bull ILRR Interest Identifier hyperlink will display a Detail Report for the interest
bull A selected ILRR Interest Identifier can be displayed with the Map Viewer
bull The OK button with a selected ILRR Interest Identifier will navigate to the Location Type screen populating the ILRR Interest Identifier location type
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 34
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 35
Land Title Subdivision
bull The LTO PID hyperlink will navigate to the Land Title Subdivision Search Results Details window
bull For Primary PIN you may see a single result or a bracketed result Selecting the hyperlink will navigate to the corresponding search results screen
bull Selected LTO PID(s) can be displayed with the Map Viewer
bull The OK button with a selected LTO PID will navigate to the Location Type screen populating the PID location type
bull When the Non-ICF layer icon is displayed in the select column this indicates that the data was not provided through Integrated Cadastral Fabric (ICF)
bull When viewing multiple records in the Map Viewer at the same time the records must come from the same data source (ie all ICF or all Non-ICF)
Right of Way Search
bull For Primary PIN you may see a single result or a bracketed result Selecting the hyperlink will navigate to the corresponding search results screen
bull Selected RoW PIN(s) can be displayed with the Map Viewer bull The OK button with a selected RoW PIN will navigate to the Location Type
screen populating the PIN location type
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 36
94 Term or Other Dates The Term or Other Dates parameter allows you to further refine which interests will be returned in your query There are four date types to choose from
bull Requested Date ndash Date of request
bull Term Start Date ndash Date interest starts
bull Term End Date ndash Date interest ends
bull Interest Date ndash Date interest was filed with agency
Users can choose any combination of these dates to refine their search
If the request date interest date term start date or the term end date does not contain a date within ILRR for an interest the interest may not
appear on the results list depending on how you have defined the Term Other Dates parameter (ie the termother dates parameter is designed to return interest based on the interest date interests that do not have an interest date will not be returned)
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 37
95 Interest Holder Since contact information may be protected under the privacy provisions of the Freedom of Information and Protection of Privacy Act your ability to use this functionality or to view the information may be limited by your level of access security parameters You can search by organization name or individualpartner name The ILRR search engine will add a wildcard at the end of the text you enter You can enter the entire name eg Smith or the first part of the name eg Smi You can also use the wildcard () anywhere in your search text eg mi will return Smith Inc 100 Mile House etc
The interest holder and contact information are taken directly from the responsible agencies computer system and therefore differences in how
the various agencies captures and maintains the information (eg BC Ferries BC Ferries BC Ferries Inc) could affect your search results
951 Search Results
bull New Search returns you to the Interest Holder screen
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 38
bull If you have selected Interest Agency Interest Holders are filtered
bull Selecting the Interest Holder Name hyperlink will display the Interest Holder Detail information
bull Interest Holder contact information will not be displayed for BCeID users
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 39
96 Interest Status The Interest Status parameter allows you to select which statuses to include in the query There are four status types included in the ILRR
bull Request ndash application or request has been accepted by an agency - decision pending
bull Active ndash rightinterest has been granted and is in good standing
bull Inactive ndash the right is no longer active and can not return to active status
bull Suspended ndash action taken by interest granting agency that suspends revokes or restricts action or rights of interest holder It may also mean that the term has expired The interest holder however has a period of time in which to reinstate the right
bull Users can click the Clear All button to unselect all statuses or click Select All to select all statuses
97 Interest Size The Interest Size parameter allows you to search for interest records of a particular size
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98 Custom Query Validation Rules (See Appendix B) For queries using a location type of PID PIN or Map Viewer
bull The AOI must be 5000000 hectares or less in size
ndash Additionally if the AOI is greater than 1000000 hectares in size an Interest Holder is must be defined
ndash One other parameter must be selected
Interest Type (select 5 or less)
Interest Agency (select 5 or less)
Date Range (10 years or less)
Interest Size
bull If the Area of Interest is between 100000 hectares and 1000000 hectares 1 of the following parameters is required
ndash Interest Type (select 5 or less)
ndash Interest Agency (select 5 or less)
ndash Date Range (10 years or less)
ndash Interest Size
bull If the Area of Interest is 100000 hectares or less in size no additional parameters are required
For queries using the location type of ILRR Approved Area or BC Province
bull Interest Holder is required OR
bull 2 of the following parameters are required
ndash Interest Type (select 5 or less)
ndash Interest Agency (select 5 or less)
ndash TermOther Dates (if range selected it must be less than 10 years)
ndash Interest Size
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99 Saving a Query It is important to note that before saving a query you should make sure that your parameters are valid and the query does not generate errors The best way to do this is to run the query When you are satisfied that the query works and generates the results you want to save close or minimize your results window and click on the ldquoSave Queryrdquo button in the Custom Status Parameter Summary window At this time you can also save the query to other users by inputting their user ID
bull Saving a query saves the query parameters of a Custom Status Query or an Interest Query NOT the results
bull Entering the query parameters as part of the description is advised
bull The query description will be displayed on the Summary and Detail Reports when printing a screen or output format is file (excluding CSV)
bull The query can be shared with others
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10 My Queries and Notifications The My Queries and Notifications area of the ILRR provides the user the opportunity to modify copy or delete a previously saved query and to create modify and cancel a notification It is important to note that when saving a query you are saving query parameters not results This means that when the interest data changes in the ILRR the results of your saved query may change as well To save query results have them reported as a document file or sent as a batch report by email and then save the document after following the link in the email notice To be alerted when something has changed within your AOI create a notification for the saved query Notifications are based on saved queries ndash if any updates or inserts occur within the AOI defined by the query the associated notifications are automatically sent
101 Viewing Query Details bull Select the query Name hyperlink
bull Displays the query details
bull Displays notification details when available
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102 Copying a Query bull The Copy Query function allows you to copy the parameters of a saved query
bull You can copy any query in the query list
bull You cannot change the parameters when performing a copy of a query
103 Modifying a Query bull The modify query function is only for queries that you have created If you want
to modify a query that was created by another user you must copy it first then modify it
bull Performing the modify function will navigate to either
ndash Query Interest Record Search Parameters screen
ndash Custom Status Parameter Summary screen
bull There are two areas of the query that can be modified
ndash Query parameters
ndash Query characteristics (query name query description query users)
bull If you have do not save the modifications the output using the Batch function will be derived from your original query parameters not the modified query
104 Deleting a Query bull The delete query function will delete or remove a query from the query list
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 44
bull When the current user is the creator of the query the query will be permanently deleted from
ndash your query list
ndash the query list of other users that had access to this query
bull When the current user is the creator of the query the query will be removed from the query list Other users of this query will still have access to the query
105 Creating a Notification If you want to be alerted when something has changed within a saved query result set you can create a notification for the query that generates the results
Before a notification can be created 3 conditions must be met
1 The query must have been run
2 The query cannot have an existing notification
3 The query cannot exceed maximum run time If these conditions are met a notification can be created for a query Once created the user will receive a notification of a change when
1 A new request or interest record is added
2 There is a change in state of an existing request or interest record
3 There is a change in geometry A Maximum threshold has been set so that you will only receive a notification if the change to the geometry area is greater than 5 or more than 1 hectare or if a point moves more than one meter By choosing the ldquoCreate Notificationrdquo link the user can input any number of email addresses that he wishes to be notified when a change has occurred These can be on the daily weekly monthly or yearly basis
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 45
106 Cancelling a Notification bull The Cancel Notification functions allows you to cancel a notification for a saved
query
bull To Cancel Notifications from queries that belong to another user the query owner must be contacted
bull Only the creator of the query can cancel the notification
107 Receiving a Notification bull The user will receive a notification of change when one or more of the following
conditions are met
ndash New request or interest record is added
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 46
ndash Change in state of an existing request or interest record occurs (status is changed)
ndash Change in geometry for an interest
bull Polygons The total area has changed more than 5 or more than 1 hectare
bull Lines The total area of the buffer shape polygon has changed more than 5 or more than 1 hectare
bull Points The point has moved a distance greater than 1 metre in any direction
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 47
11 Public Report The public report provides clients access to a single comprehensive report that utilizes the same cut of data used internally in a format that conforms to the Freedom of Information and Protection of Privacy standards The reports allow a public user to generate a conflict andor constraint report based on an ILRR interest location area of interest or Geomark URL Select your report option Define search location Review Report
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12 Business Report The Business Reports in the ILRR are business specific reports that have been created for specific work flows Currently there is only one Business Report Mineral Titles - Land Owner Notification
121 Mineral Titles ndash Land Owner Notification Part of the requirement of the mineral tenure holders is notification Bill 12 of the Miscellaneous Statutes Amendment Act 2007 now requires a person to serve notice on the private landowner(s) or Crown land lease holder(s) before commencing a mining activity Within the ILRR Business Reports is the Mineral Titles ndash Land Owner Notification report This report allows the tenure holder to input their tenure number or to select an area of interest and then view the Land Owner Notification report as a PDF
bull The user can select to create a Land Owner Notification report by either entering a Mineral Tenure Number (ie 383281) or by selecting an Area of Interest (AOI) and define an AOI in the Map Viewer using the Area of Interest tools
bull The Land Owner Notification results will be displayed in a PDF report There are four sections to the report the General Information section the Crown land lease section the private land within the AOI section and the private land possibly within the AOI section These are explained in more detail below
ndash The General Information section has the name of the report the date it was
run and the search information The search information indicates whether a user-selected AOI or a Mineral Tenure Number was used to define the geographic extent for the report
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 49
ndash The Crown Land Lease section lists all of the Crown land leases which intersecttouchcome in contact withoverlap the AOI along with the ownerrsquos name and address If a lease has multiple owners each owner and their address would be listed The first owner would be labelled Record 1 the second owner would be Record 2 etc If no leases were found the report would say ldquoNone foundrdquo
ndash The Private Lands Within Area of Interest section lists the private land parcels which are completely or partially within or overlap the AOI The Land Title Parcel Identifier (PID) and legal description are listed for each parcel Ownership information for private land is not part of the ILRR so contact information will need to be acquired using BC Online httpswwwbconlinegovbcca
ndash The Private Land Possibly Within the Area of Interest section lists the private land parcels which are possibly within or overlap the AOI The Land Title Parcel Identifier (PID) and legal description are listed for each parcel Ownership information for private land is not part of the ILRR so contact information will need to be acquired using BC Online
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 50
1211 Determining Ownership of a Parcel
There are a few options for determining the ownership information of a private parcel If you have a BC Online account you can look up this information in the BC Assessment Authority or Land Title and Survey Authority systems
bull Some useful links for BC Online
ndash BC Online Homepage httpswwwbconlinegovbcca
ndash BC Online Products httpswwwbconlinegovbccaproductshtml (probably use the Land amp Real Property)
ndash Account Management httpswwwbconlinegovbccamybconlinehtml
bull If there are only a few overlaps in your Land Owner Notification Report you might want to consider giving the report information to a titles search company and have them provide you with the ownership information you require
bull For more information on the procedures for determining the ownership of private land and Crown land leases the following document can be used
ndash httpwwwemprgovbccaTitlesMineralTitlesPubDocumentsLONFM_LON_procedurespdf
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 51
13 Appendix A ndash Map Inquiry and Map Viewer Symbology
Navigation and administration tools
Full extent - map extends to the full view of British Columbia
Zoom In - Zoom in on the map Click and drag a box to zoom in around a specific area
Zoom Out - click on the map to zoom the map out
Pan - click and drag on the map in the direction you want to move
Zoom Previous - zooms the map to the last extent
Zoom to Uploaded Shapefile ndash zooms the map to an uploaded shapefile
Overview Map - shows where the current map window extent is located in BC
Print to PDF - creates a PDF of the current map view
Save Session - saves a session to server or client (your PC or network)
Open Session - opens a saved session
Markup tools
Point Markup - add a point on the map Line Markup - click 2 or more points on the map to draw a line on the map Rectangle Markup - click and drag to draw a rectangle on the map Polygon Markup - click 3 or more points on the map to draw a polygon Line segments can not cross each other Text Markup - add your own text or a coordinate label Label Markup - select a layer and field to label features on the map Grid Markup - define how many horizontal and vertical lines to mark on the map window Erase Markup - erase individually by clicking on it or erase a group by dragging a box around the area Clear Selection ndashprovides the option to select and clear markup graphics andor AOI graphics
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 52
Upload a Shapefile - add your own shape file to the map Must be BC in Albers projection (BCeID and government users can then use the shape to create an area of interest AOI) Report notified interests
Viewing and analytical tools
Identify Visible - identify attributes of all layers turned on at one point
Identify - click on feature on the map on the active layer to view attribute Identify by Radius - view all attributes on a layer within a specific distance around a point Select - select features on the map Buffer - select features within a specific distance around a selection set Measure Distance - calculates distance of user defined line segment Measure Area - calculates the area of a user defined polygon XY Location - gets you the location coordinates
Select and accept an area of interest(AOI) and add to your map
Draw AOI - Click on 3 or more points to draw an AOI polygon for statusing Pick an existing polygon for an AOI - You can also select the polygon created when you imported your shape file using the Upload a Shapefile tool Erase area of interest ndash Erases your current AOI
Users can accept the AOI and create an instant attribute status report of Crown land rights and interests in their AOI
Click on
14 Appendix B Query Validation Criteria Table
USER SELECTS VALIDATION RULES
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 53
Location Type Area of Interest in Hectares
User Must Select Parameter
Parameter Limits
PIN PID or Map Viewer Between 1 amp 5 million
Interest Holder At least one
PIN PID or Map Viewer Between 100000 amp 1 million
Interest Holder
At least one
OR
Between 100000 amp 1 million
At least TWO of the following parameters
Interest Type 5 Types or less
Interest Agency 5 Agencies or less
TermOther Dates A span of 10 years or less
Interest Size No limits
PIN PID or Map Viewer Less than 100000
No rules No limits
ILRR Approved Area or BC Province
NA Interest Holder
OR
NA At least TWO of the following parameters
Interest Type 5 Types or less
Interest Agency 5 Agencies or less
TermOther Dates A span of 10 years or less
Interest Size No limits
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 54
15 Appendix C Legal Description Validation Rules
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16 Appendix D Query Validation Criteria Table (unknown)
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7 Query Interest Record The Query Interest Record allows you to locate a specific interest record using non-spatial attribute data like the ILRR Identifier the Agency Record Identifier (or business key) including unique business identifier or business key for an interest
The results of a successful query of an interest record will provide a report (summary and detailed) on your specific record and allow you to view the spatial extent You could then also run a status to determine what other rights and interests intersect with or overlap your record The information can be used to support decisions on the best use of the land identify potential land use conflicts and constraints support the referral process determine whether rights can be issued and identify where restrictions are needed
A unique identifier is assigned to the interest record by the issuing agencys operational database If you choose to search by this parameter you will follow these steps
bull Search by Agency Record Identifier
bull Select the Interest Group radio button
bull Select the Agency Record Identifier radio button and enter the record identifier value
bull Data entered is case sensitive A unique number is assigned to the record when the record is added to the ILRR database If you choose to search by this parameter enter the ILRR Interest Identifier in the appropriate space ldquoILRR Interest Identifierrdquo
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 25
Above are the two options in the Query Interest Record The image on the left uses the Agency Record value search (for the Disposition Transaction SID in the image) The image on the left uses the ILRR Interest Identifier value Both of these values will return the same record
8 Survey Parcel Search The ILRR provide users the opportunity to do a quick search by survey parcel using PID PIN Title Number or legal description
Any part of a legal description can be entered into the search screen depending on the accuracy of the input you will receive an equally accurate output
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 26
The Plan number of a legal description can be entered into the Defining Document section of the Survey Parcel Search window
The output from a survey parcel search will provide the user with immediate determination of privatepublic land (with the information available) the primary PIN and the LTO PID if available The parcel can also be viewed spatially using the map viewer
9 Custom Status Query The Custom Status allows you to build a query using seven different parameters You can complete one or more of the parameters to fine-tune your query and result set
bull Parameters can be set by selecting the desired parameter type from the ILRR sidebar under Custom Status
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 27
bull Parameters that have been selected can be returned to the default parameters by clicking the Reset button for that parameter type
bull All Parameters can be returned to the default parameters by clicking the Reset All button
bull Once one or more of the parameters have been set the user can click the Submit button to create the ILRR Summary Report
The results of a successful query of an interest record will provide statusers decision makers and land planners with information to determine the best use of the land identify potential conflicts make decisions on where rights can be issued or identify where restrictions are needed Refer to Appendix B Query Validation Criteria Table for requirements
If no AOI exists within the set parameters the user will see a warning box stating ldquoNo AOI for Conflict Reportingrdquo You can then click Next to
continue to the Generate Report Display Options screen or click Cancel to go to the My Queries and Notifications screen
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91 Interest Type The Interest Type parameter allows you to select which interests to include in your query You can select any or all of the 262 different interest types which are grouped according to type IE Forest Roads Land Act Inclusions Land Act Crown Grants Park Designations etc
bull For this setting all Interest Types are selected by default
bull At least ONE Interest Type must be selected
bull The Interest Group Categories reflect the naming of the layers in the ILRR Map Viewer
bull Users can selectunselect interest types by checking and unchecking the desired Interest type By checkingunchecking an Interest group users can turn the whole group on or off
bull Users can click the Clear All button to unselect all interests or click Select All to select all interests
bull Refer to Appendix B Query Validation Criteria Table for requirements
92 Interest Agency The Interest Agency Parameter allows you to select which agencies to include in your query
Interest Type
Interest Group
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 29
bull The default for this parameter is All Interest Agencies are selected
bull At least ONE Interest Agency must be selected
bull If you have selected an Interest Holder Interest Agencies are filtered
bull Users can click the Clear All button to unselect all agencies or click Select All to select all agencies
bull Refer to Appendix B Query Validation Criteria Table for requirements
93 Location The Location parameter allows you to specify the area or location of the interest There are several different location types
bull Province of BC ndash uses the BC boundary as an AOI
ndash The Province of BC is the default for this parameter unless an Interest Holder is known
bull ILRR Interest Identifier ndash uses unique ILRR specific
ndash Omit dashes spaces and other delimiting characters
bull Parcel Identifier (PID) ndash uses Private Parcel Identifier
ndash Omit dashes spaces and other delimiting characters
bull Parcel ID Number (PIN) ndash uses Crown parcel identifier
ndash Omit dashes spaces and other delimiting characters
bull Title Number ndash uses private parcel Title number
ndash Omit dashes spaces and other delimiting characters
bull Grid ndash uses various map grids
ndash If you select this option you will be directed to the Custom Status Grid screen From here you can select
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 30
Petroleum Natural Gas (ie Mapsheet 094I Map Group 13 Map Block I)
Peace River Block (ie Township 84 Range 18 Section 16)
NTS (ie 094J)
BCGS (ie 94J029)
bull Legal Description ndash uses unique land description
ndash If you select this option you will be directed to the Location Type ndash Legal Description Search screen
bull Map Viewer ndash choose your Area of Interest (AOI) from the Map Viewer The Map Viewer in the Custom Status ndash Location function works in a similar manner as the Map Inquiry function For more information on the map viewer refer to the Map Inquiry section
bull Refer to Appendix B Query Validation Criteria Table for requirements
bull Validation on the ILRR Interest Identifier PID or PIN will be performed to ensure the value entered is valid and there is associated spatial data
931 Grid Search
Defining a Petroleum Natural Gas Grid (Example 82-F-10-H-71-D)
bull In the Map Sheet field enter a map sheet number (ie 082F) This field is case sensitive
bull In the Map Group field enter a Map Group number (ie 10)
bull In the Map Block field enter a Map Block (ie H) This field is case sensitive
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 31
bull In the Map Unit field enter a Map Unit (ie 071) This field is case sensitive The Map Unit number is always a 3 digit number For 2 digit numbers precede them with a zero
Defining a Peace River Block Grid (Example NE 14 OF SECTION 16 TOWNSHIP 84 RANGE 18)
bull In the Township field enter the Township (mandatory field)
bull In the Range field enter the Range (mandatory field)
ndash In some instances the Township and Range numbers may be combined and displayed as a 4 digit number (ie 8418)
bull In the Section field enter a Section (mandatory field)
bull Quarter section can be entered to narrow search parameters (NE NW SE SW)
932 Legal Description Search
bull Primary search Must complete at least one of the components indicated in the Primary column of the Legal Description Search Validation Rules (appendix C) (any subdivision components entered will be ignored for the search)
bull Crown Subdivision Land Title Subdivision or Right of Way search must complete at least two of the components indicated in the corresponding Parcel Type column of the Legal Description Search Validation Rules
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 32
bull Unknown search must complete at least one of the components indicated in the Legal Description Search Validation Rules (Unknown) (appendix D)
bull Limitation of 199 records on a search
The result values that are returned when the Parcel Type of Unknown is used for the search include
bull The number of results that were returned with a hyperlink that will navigate to the parcel type search results screen
bull A number with No hyperlink and the message Exceeds allowable number of records for a search
bull A lsquo0rsquo with No hyperlink and the message No Parcels were found matching your search criteria
bull NA when entered search components do not map to a parcel type
Primary Parcel Search
bull For Crown Subdiv PIN RoW PIN and LTO PID you may see a single result or a bracketed result Selecting the hyperlink will navigate to the corresponding search results screen
bull Selected Primary PIN(s) can be displayed with the Map Viewer if there is a spatial shape for the record
bull The OK button with a selected Primary PIN will navigate to the Location Type screen populating the PIN location type
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 33
Crown Subdivision Search
bull For Crown Primary PIN you may see a single result or a bracketed result Selecting the hyperlink will navigate to the corresponding search results screen
bull The Crown Land Interest hyperlink will navigate to the Crown Land Interest Report screen
bull Selected Crown Subdiv PIN(s) can be displayed with the Map Viewer
bull The OK button with a selected Crown Subdiv PIN will navigate to the Location Type screen populating the PIN location type
Crown Land Interest
bull Subdivision Parcel PIN hyperlink will navigate back to the Crown Subdivision Search Results screen
bull ILRR Interest Identifier hyperlink will display a Detail Report for the interest
bull A selected ILRR Interest Identifier can be displayed with the Map Viewer
bull The OK button with a selected ILRR Interest Identifier will navigate to the Location Type screen populating the ILRR Interest Identifier location type
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 34
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 35
Land Title Subdivision
bull The LTO PID hyperlink will navigate to the Land Title Subdivision Search Results Details window
bull For Primary PIN you may see a single result or a bracketed result Selecting the hyperlink will navigate to the corresponding search results screen
bull Selected LTO PID(s) can be displayed with the Map Viewer
bull The OK button with a selected LTO PID will navigate to the Location Type screen populating the PID location type
bull When the Non-ICF layer icon is displayed in the select column this indicates that the data was not provided through Integrated Cadastral Fabric (ICF)
bull When viewing multiple records in the Map Viewer at the same time the records must come from the same data source (ie all ICF or all Non-ICF)
Right of Way Search
bull For Primary PIN you may see a single result or a bracketed result Selecting the hyperlink will navigate to the corresponding search results screen
bull Selected RoW PIN(s) can be displayed with the Map Viewer bull The OK button with a selected RoW PIN will navigate to the Location Type
screen populating the PIN location type
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 36
94 Term or Other Dates The Term or Other Dates parameter allows you to further refine which interests will be returned in your query There are four date types to choose from
bull Requested Date ndash Date of request
bull Term Start Date ndash Date interest starts
bull Term End Date ndash Date interest ends
bull Interest Date ndash Date interest was filed with agency
Users can choose any combination of these dates to refine their search
If the request date interest date term start date or the term end date does not contain a date within ILRR for an interest the interest may not
appear on the results list depending on how you have defined the Term Other Dates parameter (ie the termother dates parameter is designed to return interest based on the interest date interests that do not have an interest date will not be returned)
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 37
95 Interest Holder Since contact information may be protected under the privacy provisions of the Freedom of Information and Protection of Privacy Act your ability to use this functionality or to view the information may be limited by your level of access security parameters You can search by organization name or individualpartner name The ILRR search engine will add a wildcard at the end of the text you enter You can enter the entire name eg Smith or the first part of the name eg Smi You can also use the wildcard () anywhere in your search text eg mi will return Smith Inc 100 Mile House etc
The interest holder and contact information are taken directly from the responsible agencies computer system and therefore differences in how
the various agencies captures and maintains the information (eg BC Ferries BC Ferries BC Ferries Inc) could affect your search results
951 Search Results
bull New Search returns you to the Interest Holder screen
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 38
bull If you have selected Interest Agency Interest Holders are filtered
bull Selecting the Interest Holder Name hyperlink will display the Interest Holder Detail information
bull Interest Holder contact information will not be displayed for BCeID users
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 39
96 Interest Status The Interest Status parameter allows you to select which statuses to include in the query There are four status types included in the ILRR
bull Request ndash application or request has been accepted by an agency - decision pending
bull Active ndash rightinterest has been granted and is in good standing
bull Inactive ndash the right is no longer active and can not return to active status
bull Suspended ndash action taken by interest granting agency that suspends revokes or restricts action or rights of interest holder It may also mean that the term has expired The interest holder however has a period of time in which to reinstate the right
bull Users can click the Clear All button to unselect all statuses or click Select All to select all statuses
97 Interest Size The Interest Size parameter allows you to search for interest records of a particular size
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 40
98 Custom Query Validation Rules (See Appendix B) For queries using a location type of PID PIN or Map Viewer
bull The AOI must be 5000000 hectares or less in size
ndash Additionally if the AOI is greater than 1000000 hectares in size an Interest Holder is must be defined
ndash One other parameter must be selected
Interest Type (select 5 or less)
Interest Agency (select 5 or less)
Date Range (10 years or less)
Interest Size
bull If the Area of Interest is between 100000 hectares and 1000000 hectares 1 of the following parameters is required
ndash Interest Type (select 5 or less)
ndash Interest Agency (select 5 or less)
ndash Date Range (10 years or less)
ndash Interest Size
bull If the Area of Interest is 100000 hectares or less in size no additional parameters are required
For queries using the location type of ILRR Approved Area or BC Province
bull Interest Holder is required OR
bull 2 of the following parameters are required
ndash Interest Type (select 5 or less)
ndash Interest Agency (select 5 or less)
ndash TermOther Dates (if range selected it must be less than 10 years)
ndash Interest Size
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 41
99 Saving a Query It is important to note that before saving a query you should make sure that your parameters are valid and the query does not generate errors The best way to do this is to run the query When you are satisfied that the query works and generates the results you want to save close or minimize your results window and click on the ldquoSave Queryrdquo button in the Custom Status Parameter Summary window At this time you can also save the query to other users by inputting their user ID
bull Saving a query saves the query parameters of a Custom Status Query or an Interest Query NOT the results
bull Entering the query parameters as part of the description is advised
bull The query description will be displayed on the Summary and Detail Reports when printing a screen or output format is file (excluding CSV)
bull The query can be shared with others
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 42
10 My Queries and Notifications The My Queries and Notifications area of the ILRR provides the user the opportunity to modify copy or delete a previously saved query and to create modify and cancel a notification It is important to note that when saving a query you are saving query parameters not results This means that when the interest data changes in the ILRR the results of your saved query may change as well To save query results have them reported as a document file or sent as a batch report by email and then save the document after following the link in the email notice To be alerted when something has changed within your AOI create a notification for the saved query Notifications are based on saved queries ndash if any updates or inserts occur within the AOI defined by the query the associated notifications are automatically sent
101 Viewing Query Details bull Select the query Name hyperlink
bull Displays the query details
bull Displays notification details when available
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 43
102 Copying a Query bull The Copy Query function allows you to copy the parameters of a saved query
bull You can copy any query in the query list
bull You cannot change the parameters when performing a copy of a query
103 Modifying a Query bull The modify query function is only for queries that you have created If you want
to modify a query that was created by another user you must copy it first then modify it
bull Performing the modify function will navigate to either
ndash Query Interest Record Search Parameters screen
ndash Custom Status Parameter Summary screen
bull There are two areas of the query that can be modified
ndash Query parameters
ndash Query characteristics (query name query description query users)
bull If you have do not save the modifications the output using the Batch function will be derived from your original query parameters not the modified query
104 Deleting a Query bull The delete query function will delete or remove a query from the query list
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 44
bull When the current user is the creator of the query the query will be permanently deleted from
ndash your query list
ndash the query list of other users that had access to this query
bull When the current user is the creator of the query the query will be removed from the query list Other users of this query will still have access to the query
105 Creating a Notification If you want to be alerted when something has changed within a saved query result set you can create a notification for the query that generates the results
Before a notification can be created 3 conditions must be met
1 The query must have been run
2 The query cannot have an existing notification
3 The query cannot exceed maximum run time If these conditions are met a notification can be created for a query Once created the user will receive a notification of a change when
1 A new request or interest record is added
2 There is a change in state of an existing request or interest record
3 There is a change in geometry A Maximum threshold has been set so that you will only receive a notification if the change to the geometry area is greater than 5 or more than 1 hectare or if a point moves more than one meter By choosing the ldquoCreate Notificationrdquo link the user can input any number of email addresses that he wishes to be notified when a change has occurred These can be on the daily weekly monthly or yearly basis
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 45
106 Cancelling a Notification bull The Cancel Notification functions allows you to cancel a notification for a saved
query
bull To Cancel Notifications from queries that belong to another user the query owner must be contacted
bull Only the creator of the query can cancel the notification
107 Receiving a Notification bull The user will receive a notification of change when one or more of the following
conditions are met
ndash New request or interest record is added
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 46
ndash Change in state of an existing request or interest record occurs (status is changed)
ndash Change in geometry for an interest
bull Polygons The total area has changed more than 5 or more than 1 hectare
bull Lines The total area of the buffer shape polygon has changed more than 5 or more than 1 hectare
bull Points The point has moved a distance greater than 1 metre in any direction
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 47
11 Public Report The public report provides clients access to a single comprehensive report that utilizes the same cut of data used internally in a format that conforms to the Freedom of Information and Protection of Privacy standards The reports allow a public user to generate a conflict andor constraint report based on an ILRR interest location area of interest or Geomark URL Select your report option Define search location Review Report
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 48
12 Business Report The Business Reports in the ILRR are business specific reports that have been created for specific work flows Currently there is only one Business Report Mineral Titles - Land Owner Notification
121 Mineral Titles ndash Land Owner Notification Part of the requirement of the mineral tenure holders is notification Bill 12 of the Miscellaneous Statutes Amendment Act 2007 now requires a person to serve notice on the private landowner(s) or Crown land lease holder(s) before commencing a mining activity Within the ILRR Business Reports is the Mineral Titles ndash Land Owner Notification report This report allows the tenure holder to input their tenure number or to select an area of interest and then view the Land Owner Notification report as a PDF
bull The user can select to create a Land Owner Notification report by either entering a Mineral Tenure Number (ie 383281) or by selecting an Area of Interest (AOI) and define an AOI in the Map Viewer using the Area of Interest tools
bull The Land Owner Notification results will be displayed in a PDF report There are four sections to the report the General Information section the Crown land lease section the private land within the AOI section and the private land possibly within the AOI section These are explained in more detail below
ndash The General Information section has the name of the report the date it was
run and the search information The search information indicates whether a user-selected AOI or a Mineral Tenure Number was used to define the geographic extent for the report
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 49
ndash The Crown Land Lease section lists all of the Crown land leases which intersecttouchcome in contact withoverlap the AOI along with the ownerrsquos name and address If a lease has multiple owners each owner and their address would be listed The first owner would be labelled Record 1 the second owner would be Record 2 etc If no leases were found the report would say ldquoNone foundrdquo
ndash The Private Lands Within Area of Interest section lists the private land parcels which are completely or partially within or overlap the AOI The Land Title Parcel Identifier (PID) and legal description are listed for each parcel Ownership information for private land is not part of the ILRR so contact information will need to be acquired using BC Online httpswwwbconlinegovbcca
ndash The Private Land Possibly Within the Area of Interest section lists the private land parcels which are possibly within or overlap the AOI The Land Title Parcel Identifier (PID) and legal description are listed for each parcel Ownership information for private land is not part of the ILRR so contact information will need to be acquired using BC Online
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 50
1211 Determining Ownership of a Parcel
There are a few options for determining the ownership information of a private parcel If you have a BC Online account you can look up this information in the BC Assessment Authority or Land Title and Survey Authority systems
bull Some useful links for BC Online
ndash BC Online Homepage httpswwwbconlinegovbcca
ndash BC Online Products httpswwwbconlinegovbccaproductshtml (probably use the Land amp Real Property)
ndash Account Management httpswwwbconlinegovbccamybconlinehtml
bull If there are only a few overlaps in your Land Owner Notification Report you might want to consider giving the report information to a titles search company and have them provide you with the ownership information you require
bull For more information on the procedures for determining the ownership of private land and Crown land leases the following document can be used
ndash httpwwwemprgovbccaTitlesMineralTitlesPubDocumentsLONFM_LON_procedurespdf
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 51
13 Appendix A ndash Map Inquiry and Map Viewer Symbology
Navigation and administration tools
Full extent - map extends to the full view of British Columbia
Zoom In - Zoom in on the map Click and drag a box to zoom in around a specific area
Zoom Out - click on the map to zoom the map out
Pan - click and drag on the map in the direction you want to move
Zoom Previous - zooms the map to the last extent
Zoom to Uploaded Shapefile ndash zooms the map to an uploaded shapefile
Overview Map - shows where the current map window extent is located in BC
Print to PDF - creates a PDF of the current map view
Save Session - saves a session to server or client (your PC or network)
Open Session - opens a saved session
Markup tools
Point Markup - add a point on the map Line Markup - click 2 or more points on the map to draw a line on the map Rectangle Markup - click and drag to draw a rectangle on the map Polygon Markup - click 3 or more points on the map to draw a polygon Line segments can not cross each other Text Markup - add your own text or a coordinate label Label Markup - select a layer and field to label features on the map Grid Markup - define how many horizontal and vertical lines to mark on the map window Erase Markup - erase individually by clicking on it or erase a group by dragging a box around the area Clear Selection ndashprovides the option to select and clear markup graphics andor AOI graphics
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 52
Upload a Shapefile - add your own shape file to the map Must be BC in Albers projection (BCeID and government users can then use the shape to create an area of interest AOI) Report notified interests
Viewing and analytical tools
Identify Visible - identify attributes of all layers turned on at one point
Identify - click on feature on the map on the active layer to view attribute Identify by Radius - view all attributes on a layer within a specific distance around a point Select - select features on the map Buffer - select features within a specific distance around a selection set Measure Distance - calculates distance of user defined line segment Measure Area - calculates the area of a user defined polygon XY Location - gets you the location coordinates
Select and accept an area of interest(AOI) and add to your map
Draw AOI - Click on 3 or more points to draw an AOI polygon for statusing Pick an existing polygon for an AOI - You can also select the polygon created when you imported your shape file using the Upload a Shapefile tool Erase area of interest ndash Erases your current AOI
Users can accept the AOI and create an instant attribute status report of Crown land rights and interests in their AOI
Click on
14 Appendix B Query Validation Criteria Table
USER SELECTS VALIDATION RULES
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 53
Location Type Area of Interest in Hectares
User Must Select Parameter
Parameter Limits
PIN PID or Map Viewer Between 1 amp 5 million
Interest Holder At least one
PIN PID or Map Viewer Between 100000 amp 1 million
Interest Holder
At least one
OR
Between 100000 amp 1 million
At least TWO of the following parameters
Interest Type 5 Types or less
Interest Agency 5 Agencies or less
TermOther Dates A span of 10 years or less
Interest Size No limits
PIN PID or Map Viewer Less than 100000
No rules No limits
ILRR Approved Area or BC Province
NA Interest Holder
OR
NA At least TWO of the following parameters
Interest Type 5 Types or less
Interest Agency 5 Agencies or less
TermOther Dates A span of 10 years or less
Interest Size No limits
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 54
15 Appendix C Legal Description Validation Rules
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16 Appendix D Query Validation Criteria Table (unknown)
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 25
Above are the two options in the Query Interest Record The image on the left uses the Agency Record value search (for the Disposition Transaction SID in the image) The image on the left uses the ILRR Interest Identifier value Both of these values will return the same record
8 Survey Parcel Search The ILRR provide users the opportunity to do a quick search by survey parcel using PID PIN Title Number or legal description
Any part of a legal description can be entered into the search screen depending on the accuracy of the input you will receive an equally accurate output
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 26
The Plan number of a legal description can be entered into the Defining Document section of the Survey Parcel Search window
The output from a survey parcel search will provide the user with immediate determination of privatepublic land (with the information available) the primary PIN and the LTO PID if available The parcel can also be viewed spatially using the map viewer
9 Custom Status Query The Custom Status allows you to build a query using seven different parameters You can complete one or more of the parameters to fine-tune your query and result set
bull Parameters can be set by selecting the desired parameter type from the ILRR sidebar under Custom Status
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 27
bull Parameters that have been selected can be returned to the default parameters by clicking the Reset button for that parameter type
bull All Parameters can be returned to the default parameters by clicking the Reset All button
bull Once one or more of the parameters have been set the user can click the Submit button to create the ILRR Summary Report
The results of a successful query of an interest record will provide statusers decision makers and land planners with information to determine the best use of the land identify potential conflicts make decisions on where rights can be issued or identify where restrictions are needed Refer to Appendix B Query Validation Criteria Table for requirements
If no AOI exists within the set parameters the user will see a warning box stating ldquoNo AOI for Conflict Reportingrdquo You can then click Next to
continue to the Generate Report Display Options screen or click Cancel to go to the My Queries and Notifications screen
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91 Interest Type The Interest Type parameter allows you to select which interests to include in your query You can select any or all of the 262 different interest types which are grouped according to type IE Forest Roads Land Act Inclusions Land Act Crown Grants Park Designations etc
bull For this setting all Interest Types are selected by default
bull At least ONE Interest Type must be selected
bull The Interest Group Categories reflect the naming of the layers in the ILRR Map Viewer
bull Users can selectunselect interest types by checking and unchecking the desired Interest type By checkingunchecking an Interest group users can turn the whole group on or off
bull Users can click the Clear All button to unselect all interests or click Select All to select all interests
bull Refer to Appendix B Query Validation Criteria Table for requirements
92 Interest Agency The Interest Agency Parameter allows you to select which agencies to include in your query
Interest Type
Interest Group
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 29
bull The default for this parameter is All Interest Agencies are selected
bull At least ONE Interest Agency must be selected
bull If you have selected an Interest Holder Interest Agencies are filtered
bull Users can click the Clear All button to unselect all agencies or click Select All to select all agencies
bull Refer to Appendix B Query Validation Criteria Table for requirements
93 Location The Location parameter allows you to specify the area or location of the interest There are several different location types
bull Province of BC ndash uses the BC boundary as an AOI
ndash The Province of BC is the default for this parameter unless an Interest Holder is known
bull ILRR Interest Identifier ndash uses unique ILRR specific
ndash Omit dashes spaces and other delimiting characters
bull Parcel Identifier (PID) ndash uses Private Parcel Identifier
ndash Omit dashes spaces and other delimiting characters
bull Parcel ID Number (PIN) ndash uses Crown parcel identifier
ndash Omit dashes spaces and other delimiting characters
bull Title Number ndash uses private parcel Title number
ndash Omit dashes spaces and other delimiting characters
bull Grid ndash uses various map grids
ndash If you select this option you will be directed to the Custom Status Grid screen From here you can select
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 30
Petroleum Natural Gas (ie Mapsheet 094I Map Group 13 Map Block I)
Peace River Block (ie Township 84 Range 18 Section 16)
NTS (ie 094J)
BCGS (ie 94J029)
bull Legal Description ndash uses unique land description
ndash If you select this option you will be directed to the Location Type ndash Legal Description Search screen
bull Map Viewer ndash choose your Area of Interest (AOI) from the Map Viewer The Map Viewer in the Custom Status ndash Location function works in a similar manner as the Map Inquiry function For more information on the map viewer refer to the Map Inquiry section
bull Refer to Appendix B Query Validation Criteria Table for requirements
bull Validation on the ILRR Interest Identifier PID or PIN will be performed to ensure the value entered is valid and there is associated spatial data
931 Grid Search
Defining a Petroleum Natural Gas Grid (Example 82-F-10-H-71-D)
bull In the Map Sheet field enter a map sheet number (ie 082F) This field is case sensitive
bull In the Map Group field enter a Map Group number (ie 10)
bull In the Map Block field enter a Map Block (ie H) This field is case sensitive
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 31
bull In the Map Unit field enter a Map Unit (ie 071) This field is case sensitive The Map Unit number is always a 3 digit number For 2 digit numbers precede them with a zero
Defining a Peace River Block Grid (Example NE 14 OF SECTION 16 TOWNSHIP 84 RANGE 18)
bull In the Township field enter the Township (mandatory field)
bull In the Range field enter the Range (mandatory field)
ndash In some instances the Township and Range numbers may be combined and displayed as a 4 digit number (ie 8418)
bull In the Section field enter a Section (mandatory field)
bull Quarter section can be entered to narrow search parameters (NE NW SE SW)
932 Legal Description Search
bull Primary search Must complete at least one of the components indicated in the Primary column of the Legal Description Search Validation Rules (appendix C) (any subdivision components entered will be ignored for the search)
bull Crown Subdivision Land Title Subdivision or Right of Way search must complete at least two of the components indicated in the corresponding Parcel Type column of the Legal Description Search Validation Rules
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 32
bull Unknown search must complete at least one of the components indicated in the Legal Description Search Validation Rules (Unknown) (appendix D)
bull Limitation of 199 records on a search
The result values that are returned when the Parcel Type of Unknown is used for the search include
bull The number of results that were returned with a hyperlink that will navigate to the parcel type search results screen
bull A number with No hyperlink and the message Exceeds allowable number of records for a search
bull A lsquo0rsquo with No hyperlink and the message No Parcels were found matching your search criteria
bull NA when entered search components do not map to a parcel type
Primary Parcel Search
bull For Crown Subdiv PIN RoW PIN and LTO PID you may see a single result or a bracketed result Selecting the hyperlink will navigate to the corresponding search results screen
bull Selected Primary PIN(s) can be displayed with the Map Viewer if there is a spatial shape for the record
bull The OK button with a selected Primary PIN will navigate to the Location Type screen populating the PIN location type
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 33
Crown Subdivision Search
bull For Crown Primary PIN you may see a single result or a bracketed result Selecting the hyperlink will navigate to the corresponding search results screen
bull The Crown Land Interest hyperlink will navigate to the Crown Land Interest Report screen
bull Selected Crown Subdiv PIN(s) can be displayed with the Map Viewer
bull The OK button with a selected Crown Subdiv PIN will navigate to the Location Type screen populating the PIN location type
Crown Land Interest
bull Subdivision Parcel PIN hyperlink will navigate back to the Crown Subdivision Search Results screen
bull ILRR Interest Identifier hyperlink will display a Detail Report for the interest
bull A selected ILRR Interest Identifier can be displayed with the Map Viewer
bull The OK button with a selected ILRR Interest Identifier will navigate to the Location Type screen populating the ILRR Interest Identifier location type
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 34
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 35
Land Title Subdivision
bull The LTO PID hyperlink will navigate to the Land Title Subdivision Search Results Details window
bull For Primary PIN you may see a single result or a bracketed result Selecting the hyperlink will navigate to the corresponding search results screen
bull Selected LTO PID(s) can be displayed with the Map Viewer
bull The OK button with a selected LTO PID will navigate to the Location Type screen populating the PID location type
bull When the Non-ICF layer icon is displayed in the select column this indicates that the data was not provided through Integrated Cadastral Fabric (ICF)
bull When viewing multiple records in the Map Viewer at the same time the records must come from the same data source (ie all ICF or all Non-ICF)
Right of Way Search
bull For Primary PIN you may see a single result or a bracketed result Selecting the hyperlink will navigate to the corresponding search results screen
bull Selected RoW PIN(s) can be displayed with the Map Viewer bull The OK button with a selected RoW PIN will navigate to the Location Type
screen populating the PIN location type
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 36
94 Term or Other Dates The Term or Other Dates parameter allows you to further refine which interests will be returned in your query There are four date types to choose from
bull Requested Date ndash Date of request
bull Term Start Date ndash Date interest starts
bull Term End Date ndash Date interest ends
bull Interest Date ndash Date interest was filed with agency
Users can choose any combination of these dates to refine their search
If the request date interest date term start date or the term end date does not contain a date within ILRR for an interest the interest may not
appear on the results list depending on how you have defined the Term Other Dates parameter (ie the termother dates parameter is designed to return interest based on the interest date interests that do not have an interest date will not be returned)
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 37
95 Interest Holder Since contact information may be protected under the privacy provisions of the Freedom of Information and Protection of Privacy Act your ability to use this functionality or to view the information may be limited by your level of access security parameters You can search by organization name or individualpartner name The ILRR search engine will add a wildcard at the end of the text you enter You can enter the entire name eg Smith or the first part of the name eg Smi You can also use the wildcard () anywhere in your search text eg mi will return Smith Inc 100 Mile House etc
The interest holder and contact information are taken directly from the responsible agencies computer system and therefore differences in how
the various agencies captures and maintains the information (eg BC Ferries BC Ferries BC Ferries Inc) could affect your search results
951 Search Results
bull New Search returns you to the Interest Holder screen
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 38
bull If you have selected Interest Agency Interest Holders are filtered
bull Selecting the Interest Holder Name hyperlink will display the Interest Holder Detail information
bull Interest Holder contact information will not be displayed for BCeID users
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 39
96 Interest Status The Interest Status parameter allows you to select which statuses to include in the query There are four status types included in the ILRR
bull Request ndash application or request has been accepted by an agency - decision pending
bull Active ndash rightinterest has been granted and is in good standing
bull Inactive ndash the right is no longer active and can not return to active status
bull Suspended ndash action taken by interest granting agency that suspends revokes or restricts action or rights of interest holder It may also mean that the term has expired The interest holder however has a period of time in which to reinstate the right
bull Users can click the Clear All button to unselect all statuses or click Select All to select all statuses
97 Interest Size The Interest Size parameter allows you to search for interest records of a particular size
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 40
98 Custom Query Validation Rules (See Appendix B) For queries using a location type of PID PIN or Map Viewer
bull The AOI must be 5000000 hectares or less in size
ndash Additionally if the AOI is greater than 1000000 hectares in size an Interest Holder is must be defined
ndash One other parameter must be selected
Interest Type (select 5 or less)
Interest Agency (select 5 or less)
Date Range (10 years or less)
Interest Size
bull If the Area of Interest is between 100000 hectares and 1000000 hectares 1 of the following parameters is required
ndash Interest Type (select 5 or less)
ndash Interest Agency (select 5 or less)
ndash Date Range (10 years or less)
ndash Interest Size
bull If the Area of Interest is 100000 hectares or less in size no additional parameters are required
For queries using the location type of ILRR Approved Area or BC Province
bull Interest Holder is required OR
bull 2 of the following parameters are required
ndash Interest Type (select 5 or less)
ndash Interest Agency (select 5 or less)
ndash TermOther Dates (if range selected it must be less than 10 years)
ndash Interest Size
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 41
99 Saving a Query It is important to note that before saving a query you should make sure that your parameters are valid and the query does not generate errors The best way to do this is to run the query When you are satisfied that the query works and generates the results you want to save close or minimize your results window and click on the ldquoSave Queryrdquo button in the Custom Status Parameter Summary window At this time you can also save the query to other users by inputting their user ID
bull Saving a query saves the query parameters of a Custom Status Query or an Interest Query NOT the results
bull Entering the query parameters as part of the description is advised
bull The query description will be displayed on the Summary and Detail Reports when printing a screen or output format is file (excluding CSV)
bull The query can be shared with others
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 42
10 My Queries and Notifications The My Queries and Notifications area of the ILRR provides the user the opportunity to modify copy or delete a previously saved query and to create modify and cancel a notification It is important to note that when saving a query you are saving query parameters not results This means that when the interest data changes in the ILRR the results of your saved query may change as well To save query results have them reported as a document file or sent as a batch report by email and then save the document after following the link in the email notice To be alerted when something has changed within your AOI create a notification for the saved query Notifications are based on saved queries ndash if any updates or inserts occur within the AOI defined by the query the associated notifications are automatically sent
101 Viewing Query Details bull Select the query Name hyperlink
bull Displays the query details
bull Displays notification details when available
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 43
102 Copying a Query bull The Copy Query function allows you to copy the parameters of a saved query
bull You can copy any query in the query list
bull You cannot change the parameters when performing a copy of a query
103 Modifying a Query bull The modify query function is only for queries that you have created If you want
to modify a query that was created by another user you must copy it first then modify it
bull Performing the modify function will navigate to either
ndash Query Interest Record Search Parameters screen
ndash Custom Status Parameter Summary screen
bull There are two areas of the query that can be modified
ndash Query parameters
ndash Query characteristics (query name query description query users)
bull If you have do not save the modifications the output using the Batch function will be derived from your original query parameters not the modified query
104 Deleting a Query bull The delete query function will delete or remove a query from the query list
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 44
bull When the current user is the creator of the query the query will be permanently deleted from
ndash your query list
ndash the query list of other users that had access to this query
bull When the current user is the creator of the query the query will be removed from the query list Other users of this query will still have access to the query
105 Creating a Notification If you want to be alerted when something has changed within a saved query result set you can create a notification for the query that generates the results
Before a notification can be created 3 conditions must be met
1 The query must have been run
2 The query cannot have an existing notification
3 The query cannot exceed maximum run time If these conditions are met a notification can be created for a query Once created the user will receive a notification of a change when
1 A new request or interest record is added
2 There is a change in state of an existing request or interest record
3 There is a change in geometry A Maximum threshold has been set so that you will only receive a notification if the change to the geometry area is greater than 5 or more than 1 hectare or if a point moves more than one meter By choosing the ldquoCreate Notificationrdquo link the user can input any number of email addresses that he wishes to be notified when a change has occurred These can be on the daily weekly monthly or yearly basis
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 45
106 Cancelling a Notification bull The Cancel Notification functions allows you to cancel a notification for a saved
query
bull To Cancel Notifications from queries that belong to another user the query owner must be contacted
bull Only the creator of the query can cancel the notification
107 Receiving a Notification bull The user will receive a notification of change when one or more of the following
conditions are met
ndash New request or interest record is added
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 46
ndash Change in state of an existing request or interest record occurs (status is changed)
ndash Change in geometry for an interest
bull Polygons The total area has changed more than 5 or more than 1 hectare
bull Lines The total area of the buffer shape polygon has changed more than 5 or more than 1 hectare
bull Points The point has moved a distance greater than 1 metre in any direction
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 47
11 Public Report The public report provides clients access to a single comprehensive report that utilizes the same cut of data used internally in a format that conforms to the Freedom of Information and Protection of Privacy standards The reports allow a public user to generate a conflict andor constraint report based on an ILRR interest location area of interest or Geomark URL Select your report option Define search location Review Report
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 48
12 Business Report The Business Reports in the ILRR are business specific reports that have been created for specific work flows Currently there is only one Business Report Mineral Titles - Land Owner Notification
121 Mineral Titles ndash Land Owner Notification Part of the requirement of the mineral tenure holders is notification Bill 12 of the Miscellaneous Statutes Amendment Act 2007 now requires a person to serve notice on the private landowner(s) or Crown land lease holder(s) before commencing a mining activity Within the ILRR Business Reports is the Mineral Titles ndash Land Owner Notification report This report allows the tenure holder to input their tenure number or to select an area of interest and then view the Land Owner Notification report as a PDF
bull The user can select to create a Land Owner Notification report by either entering a Mineral Tenure Number (ie 383281) or by selecting an Area of Interest (AOI) and define an AOI in the Map Viewer using the Area of Interest tools
bull The Land Owner Notification results will be displayed in a PDF report There are four sections to the report the General Information section the Crown land lease section the private land within the AOI section and the private land possibly within the AOI section These are explained in more detail below
ndash The General Information section has the name of the report the date it was
run and the search information The search information indicates whether a user-selected AOI or a Mineral Tenure Number was used to define the geographic extent for the report
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 49
ndash The Crown Land Lease section lists all of the Crown land leases which intersecttouchcome in contact withoverlap the AOI along with the ownerrsquos name and address If a lease has multiple owners each owner and their address would be listed The first owner would be labelled Record 1 the second owner would be Record 2 etc If no leases were found the report would say ldquoNone foundrdquo
ndash The Private Lands Within Area of Interest section lists the private land parcels which are completely or partially within or overlap the AOI The Land Title Parcel Identifier (PID) and legal description are listed for each parcel Ownership information for private land is not part of the ILRR so contact information will need to be acquired using BC Online httpswwwbconlinegovbcca
ndash The Private Land Possibly Within the Area of Interest section lists the private land parcels which are possibly within or overlap the AOI The Land Title Parcel Identifier (PID) and legal description are listed for each parcel Ownership information for private land is not part of the ILRR so contact information will need to be acquired using BC Online
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 50
1211 Determining Ownership of a Parcel
There are a few options for determining the ownership information of a private parcel If you have a BC Online account you can look up this information in the BC Assessment Authority or Land Title and Survey Authority systems
bull Some useful links for BC Online
ndash BC Online Homepage httpswwwbconlinegovbcca
ndash BC Online Products httpswwwbconlinegovbccaproductshtml (probably use the Land amp Real Property)
ndash Account Management httpswwwbconlinegovbccamybconlinehtml
bull If there are only a few overlaps in your Land Owner Notification Report you might want to consider giving the report information to a titles search company and have them provide you with the ownership information you require
bull For more information on the procedures for determining the ownership of private land and Crown land leases the following document can be used
ndash httpwwwemprgovbccaTitlesMineralTitlesPubDocumentsLONFM_LON_procedurespdf
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 51
13 Appendix A ndash Map Inquiry and Map Viewer Symbology
Navigation and administration tools
Full extent - map extends to the full view of British Columbia
Zoom In - Zoom in on the map Click and drag a box to zoom in around a specific area
Zoom Out - click on the map to zoom the map out
Pan - click and drag on the map in the direction you want to move
Zoom Previous - zooms the map to the last extent
Zoom to Uploaded Shapefile ndash zooms the map to an uploaded shapefile
Overview Map - shows where the current map window extent is located in BC
Print to PDF - creates a PDF of the current map view
Save Session - saves a session to server or client (your PC or network)
Open Session - opens a saved session
Markup tools
Point Markup - add a point on the map Line Markup - click 2 or more points on the map to draw a line on the map Rectangle Markup - click and drag to draw a rectangle on the map Polygon Markup - click 3 or more points on the map to draw a polygon Line segments can not cross each other Text Markup - add your own text or a coordinate label Label Markup - select a layer and field to label features on the map Grid Markup - define how many horizontal and vertical lines to mark on the map window Erase Markup - erase individually by clicking on it or erase a group by dragging a box around the area Clear Selection ndashprovides the option to select and clear markup graphics andor AOI graphics
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 52
Upload a Shapefile - add your own shape file to the map Must be BC in Albers projection (BCeID and government users can then use the shape to create an area of interest AOI) Report notified interests
Viewing and analytical tools
Identify Visible - identify attributes of all layers turned on at one point
Identify - click on feature on the map on the active layer to view attribute Identify by Radius - view all attributes on a layer within a specific distance around a point Select - select features on the map Buffer - select features within a specific distance around a selection set Measure Distance - calculates distance of user defined line segment Measure Area - calculates the area of a user defined polygon XY Location - gets you the location coordinates
Select and accept an area of interest(AOI) and add to your map
Draw AOI - Click on 3 or more points to draw an AOI polygon for statusing Pick an existing polygon for an AOI - You can also select the polygon created when you imported your shape file using the Upload a Shapefile tool Erase area of interest ndash Erases your current AOI
Users can accept the AOI and create an instant attribute status report of Crown land rights and interests in their AOI
Click on
14 Appendix B Query Validation Criteria Table
USER SELECTS VALIDATION RULES
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 53
Location Type Area of Interest in Hectares
User Must Select Parameter
Parameter Limits
PIN PID or Map Viewer Between 1 amp 5 million
Interest Holder At least one
PIN PID or Map Viewer Between 100000 amp 1 million
Interest Holder
At least one
OR
Between 100000 amp 1 million
At least TWO of the following parameters
Interest Type 5 Types or less
Interest Agency 5 Agencies or less
TermOther Dates A span of 10 years or less
Interest Size No limits
PIN PID or Map Viewer Less than 100000
No rules No limits
ILRR Approved Area or BC Province
NA Interest Holder
OR
NA At least TWO of the following parameters
Interest Type 5 Types or less
Interest Agency 5 Agencies or less
TermOther Dates A span of 10 years or less
Interest Size No limits
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 54
15 Appendix C Legal Description Validation Rules
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 55
16 Appendix D Query Validation Criteria Table (unknown)
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 26
The Plan number of a legal description can be entered into the Defining Document section of the Survey Parcel Search window
The output from a survey parcel search will provide the user with immediate determination of privatepublic land (with the information available) the primary PIN and the LTO PID if available The parcel can also be viewed spatially using the map viewer
9 Custom Status Query The Custom Status allows you to build a query using seven different parameters You can complete one or more of the parameters to fine-tune your query and result set
bull Parameters can be set by selecting the desired parameter type from the ILRR sidebar under Custom Status
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 27
bull Parameters that have been selected can be returned to the default parameters by clicking the Reset button for that parameter type
bull All Parameters can be returned to the default parameters by clicking the Reset All button
bull Once one or more of the parameters have been set the user can click the Submit button to create the ILRR Summary Report
The results of a successful query of an interest record will provide statusers decision makers and land planners with information to determine the best use of the land identify potential conflicts make decisions on where rights can be issued or identify where restrictions are needed Refer to Appendix B Query Validation Criteria Table for requirements
If no AOI exists within the set parameters the user will see a warning box stating ldquoNo AOI for Conflict Reportingrdquo You can then click Next to
continue to the Generate Report Display Options screen or click Cancel to go to the My Queries and Notifications screen
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 28
91 Interest Type The Interest Type parameter allows you to select which interests to include in your query You can select any or all of the 262 different interest types which are grouped according to type IE Forest Roads Land Act Inclusions Land Act Crown Grants Park Designations etc
bull For this setting all Interest Types are selected by default
bull At least ONE Interest Type must be selected
bull The Interest Group Categories reflect the naming of the layers in the ILRR Map Viewer
bull Users can selectunselect interest types by checking and unchecking the desired Interest type By checkingunchecking an Interest group users can turn the whole group on or off
bull Users can click the Clear All button to unselect all interests or click Select All to select all interests
bull Refer to Appendix B Query Validation Criteria Table for requirements
92 Interest Agency The Interest Agency Parameter allows you to select which agencies to include in your query
Interest Type
Interest Group
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 29
bull The default for this parameter is All Interest Agencies are selected
bull At least ONE Interest Agency must be selected
bull If you have selected an Interest Holder Interest Agencies are filtered
bull Users can click the Clear All button to unselect all agencies or click Select All to select all agencies
bull Refer to Appendix B Query Validation Criteria Table for requirements
93 Location The Location parameter allows you to specify the area or location of the interest There are several different location types
bull Province of BC ndash uses the BC boundary as an AOI
ndash The Province of BC is the default for this parameter unless an Interest Holder is known
bull ILRR Interest Identifier ndash uses unique ILRR specific
ndash Omit dashes spaces and other delimiting characters
bull Parcel Identifier (PID) ndash uses Private Parcel Identifier
ndash Omit dashes spaces and other delimiting characters
bull Parcel ID Number (PIN) ndash uses Crown parcel identifier
ndash Omit dashes spaces and other delimiting characters
bull Title Number ndash uses private parcel Title number
ndash Omit dashes spaces and other delimiting characters
bull Grid ndash uses various map grids
ndash If you select this option you will be directed to the Custom Status Grid screen From here you can select
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 30
Petroleum Natural Gas (ie Mapsheet 094I Map Group 13 Map Block I)
Peace River Block (ie Township 84 Range 18 Section 16)
NTS (ie 094J)
BCGS (ie 94J029)
bull Legal Description ndash uses unique land description
ndash If you select this option you will be directed to the Location Type ndash Legal Description Search screen
bull Map Viewer ndash choose your Area of Interest (AOI) from the Map Viewer The Map Viewer in the Custom Status ndash Location function works in a similar manner as the Map Inquiry function For more information on the map viewer refer to the Map Inquiry section
bull Refer to Appendix B Query Validation Criteria Table for requirements
bull Validation on the ILRR Interest Identifier PID or PIN will be performed to ensure the value entered is valid and there is associated spatial data
931 Grid Search
Defining a Petroleum Natural Gas Grid (Example 82-F-10-H-71-D)
bull In the Map Sheet field enter a map sheet number (ie 082F) This field is case sensitive
bull In the Map Group field enter a Map Group number (ie 10)
bull In the Map Block field enter a Map Block (ie H) This field is case sensitive
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 31
bull In the Map Unit field enter a Map Unit (ie 071) This field is case sensitive The Map Unit number is always a 3 digit number For 2 digit numbers precede them with a zero
Defining a Peace River Block Grid (Example NE 14 OF SECTION 16 TOWNSHIP 84 RANGE 18)
bull In the Township field enter the Township (mandatory field)
bull In the Range field enter the Range (mandatory field)
ndash In some instances the Township and Range numbers may be combined and displayed as a 4 digit number (ie 8418)
bull In the Section field enter a Section (mandatory field)
bull Quarter section can be entered to narrow search parameters (NE NW SE SW)
932 Legal Description Search
bull Primary search Must complete at least one of the components indicated in the Primary column of the Legal Description Search Validation Rules (appendix C) (any subdivision components entered will be ignored for the search)
bull Crown Subdivision Land Title Subdivision or Right of Way search must complete at least two of the components indicated in the corresponding Parcel Type column of the Legal Description Search Validation Rules
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 32
bull Unknown search must complete at least one of the components indicated in the Legal Description Search Validation Rules (Unknown) (appendix D)
bull Limitation of 199 records on a search
The result values that are returned when the Parcel Type of Unknown is used for the search include
bull The number of results that were returned with a hyperlink that will navigate to the parcel type search results screen
bull A number with No hyperlink and the message Exceeds allowable number of records for a search
bull A lsquo0rsquo with No hyperlink and the message No Parcels were found matching your search criteria
bull NA when entered search components do not map to a parcel type
Primary Parcel Search
bull For Crown Subdiv PIN RoW PIN and LTO PID you may see a single result or a bracketed result Selecting the hyperlink will navigate to the corresponding search results screen
bull Selected Primary PIN(s) can be displayed with the Map Viewer if there is a spatial shape for the record
bull The OK button with a selected Primary PIN will navigate to the Location Type screen populating the PIN location type
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 33
Crown Subdivision Search
bull For Crown Primary PIN you may see a single result or a bracketed result Selecting the hyperlink will navigate to the corresponding search results screen
bull The Crown Land Interest hyperlink will navigate to the Crown Land Interest Report screen
bull Selected Crown Subdiv PIN(s) can be displayed with the Map Viewer
bull The OK button with a selected Crown Subdiv PIN will navigate to the Location Type screen populating the PIN location type
Crown Land Interest
bull Subdivision Parcel PIN hyperlink will navigate back to the Crown Subdivision Search Results screen
bull ILRR Interest Identifier hyperlink will display a Detail Report for the interest
bull A selected ILRR Interest Identifier can be displayed with the Map Viewer
bull The OK button with a selected ILRR Interest Identifier will navigate to the Location Type screen populating the ILRR Interest Identifier location type
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 34
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 35
Land Title Subdivision
bull The LTO PID hyperlink will navigate to the Land Title Subdivision Search Results Details window
bull For Primary PIN you may see a single result or a bracketed result Selecting the hyperlink will navigate to the corresponding search results screen
bull Selected LTO PID(s) can be displayed with the Map Viewer
bull The OK button with a selected LTO PID will navigate to the Location Type screen populating the PID location type
bull When the Non-ICF layer icon is displayed in the select column this indicates that the data was not provided through Integrated Cadastral Fabric (ICF)
bull When viewing multiple records in the Map Viewer at the same time the records must come from the same data source (ie all ICF or all Non-ICF)
Right of Way Search
bull For Primary PIN you may see a single result or a bracketed result Selecting the hyperlink will navigate to the corresponding search results screen
bull Selected RoW PIN(s) can be displayed with the Map Viewer bull The OK button with a selected RoW PIN will navigate to the Location Type
screen populating the PIN location type
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 36
94 Term or Other Dates The Term or Other Dates parameter allows you to further refine which interests will be returned in your query There are four date types to choose from
bull Requested Date ndash Date of request
bull Term Start Date ndash Date interest starts
bull Term End Date ndash Date interest ends
bull Interest Date ndash Date interest was filed with agency
Users can choose any combination of these dates to refine their search
If the request date interest date term start date or the term end date does not contain a date within ILRR for an interest the interest may not
appear on the results list depending on how you have defined the Term Other Dates parameter (ie the termother dates parameter is designed to return interest based on the interest date interests that do not have an interest date will not be returned)
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 37
95 Interest Holder Since contact information may be protected under the privacy provisions of the Freedom of Information and Protection of Privacy Act your ability to use this functionality or to view the information may be limited by your level of access security parameters You can search by organization name or individualpartner name The ILRR search engine will add a wildcard at the end of the text you enter You can enter the entire name eg Smith or the first part of the name eg Smi You can also use the wildcard () anywhere in your search text eg mi will return Smith Inc 100 Mile House etc
The interest holder and contact information are taken directly from the responsible agencies computer system and therefore differences in how
the various agencies captures and maintains the information (eg BC Ferries BC Ferries BC Ferries Inc) could affect your search results
951 Search Results
bull New Search returns you to the Interest Holder screen
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 38
bull If you have selected Interest Agency Interest Holders are filtered
bull Selecting the Interest Holder Name hyperlink will display the Interest Holder Detail information
bull Interest Holder contact information will not be displayed for BCeID users
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 39
96 Interest Status The Interest Status parameter allows you to select which statuses to include in the query There are four status types included in the ILRR
bull Request ndash application or request has been accepted by an agency - decision pending
bull Active ndash rightinterest has been granted and is in good standing
bull Inactive ndash the right is no longer active and can not return to active status
bull Suspended ndash action taken by interest granting agency that suspends revokes or restricts action or rights of interest holder It may also mean that the term has expired The interest holder however has a period of time in which to reinstate the right
bull Users can click the Clear All button to unselect all statuses or click Select All to select all statuses
97 Interest Size The Interest Size parameter allows you to search for interest records of a particular size
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 40
98 Custom Query Validation Rules (See Appendix B) For queries using a location type of PID PIN or Map Viewer
bull The AOI must be 5000000 hectares or less in size
ndash Additionally if the AOI is greater than 1000000 hectares in size an Interest Holder is must be defined
ndash One other parameter must be selected
Interest Type (select 5 or less)
Interest Agency (select 5 or less)
Date Range (10 years or less)
Interest Size
bull If the Area of Interest is between 100000 hectares and 1000000 hectares 1 of the following parameters is required
ndash Interest Type (select 5 or less)
ndash Interest Agency (select 5 or less)
ndash Date Range (10 years or less)
ndash Interest Size
bull If the Area of Interest is 100000 hectares or less in size no additional parameters are required
For queries using the location type of ILRR Approved Area or BC Province
bull Interest Holder is required OR
bull 2 of the following parameters are required
ndash Interest Type (select 5 or less)
ndash Interest Agency (select 5 or less)
ndash TermOther Dates (if range selected it must be less than 10 years)
ndash Interest Size
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 41
99 Saving a Query It is important to note that before saving a query you should make sure that your parameters are valid and the query does not generate errors The best way to do this is to run the query When you are satisfied that the query works and generates the results you want to save close or minimize your results window and click on the ldquoSave Queryrdquo button in the Custom Status Parameter Summary window At this time you can also save the query to other users by inputting their user ID
bull Saving a query saves the query parameters of a Custom Status Query or an Interest Query NOT the results
bull Entering the query parameters as part of the description is advised
bull The query description will be displayed on the Summary and Detail Reports when printing a screen or output format is file (excluding CSV)
bull The query can be shared with others
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 42
10 My Queries and Notifications The My Queries and Notifications area of the ILRR provides the user the opportunity to modify copy or delete a previously saved query and to create modify and cancel a notification It is important to note that when saving a query you are saving query parameters not results This means that when the interest data changes in the ILRR the results of your saved query may change as well To save query results have them reported as a document file or sent as a batch report by email and then save the document after following the link in the email notice To be alerted when something has changed within your AOI create a notification for the saved query Notifications are based on saved queries ndash if any updates or inserts occur within the AOI defined by the query the associated notifications are automatically sent
101 Viewing Query Details bull Select the query Name hyperlink
bull Displays the query details
bull Displays notification details when available
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 43
102 Copying a Query bull The Copy Query function allows you to copy the parameters of a saved query
bull You can copy any query in the query list
bull You cannot change the parameters when performing a copy of a query
103 Modifying a Query bull The modify query function is only for queries that you have created If you want
to modify a query that was created by another user you must copy it first then modify it
bull Performing the modify function will navigate to either
ndash Query Interest Record Search Parameters screen
ndash Custom Status Parameter Summary screen
bull There are two areas of the query that can be modified
ndash Query parameters
ndash Query characteristics (query name query description query users)
bull If you have do not save the modifications the output using the Batch function will be derived from your original query parameters not the modified query
104 Deleting a Query bull The delete query function will delete or remove a query from the query list
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 44
bull When the current user is the creator of the query the query will be permanently deleted from
ndash your query list
ndash the query list of other users that had access to this query
bull When the current user is the creator of the query the query will be removed from the query list Other users of this query will still have access to the query
105 Creating a Notification If you want to be alerted when something has changed within a saved query result set you can create a notification for the query that generates the results
Before a notification can be created 3 conditions must be met
1 The query must have been run
2 The query cannot have an existing notification
3 The query cannot exceed maximum run time If these conditions are met a notification can be created for a query Once created the user will receive a notification of a change when
1 A new request or interest record is added
2 There is a change in state of an existing request or interest record
3 There is a change in geometry A Maximum threshold has been set so that you will only receive a notification if the change to the geometry area is greater than 5 or more than 1 hectare or if a point moves more than one meter By choosing the ldquoCreate Notificationrdquo link the user can input any number of email addresses that he wishes to be notified when a change has occurred These can be on the daily weekly monthly or yearly basis
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 45
106 Cancelling a Notification bull The Cancel Notification functions allows you to cancel a notification for a saved
query
bull To Cancel Notifications from queries that belong to another user the query owner must be contacted
bull Only the creator of the query can cancel the notification
107 Receiving a Notification bull The user will receive a notification of change when one or more of the following
conditions are met
ndash New request or interest record is added
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 46
ndash Change in state of an existing request or interest record occurs (status is changed)
ndash Change in geometry for an interest
bull Polygons The total area has changed more than 5 or more than 1 hectare
bull Lines The total area of the buffer shape polygon has changed more than 5 or more than 1 hectare
bull Points The point has moved a distance greater than 1 metre in any direction
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 47
11 Public Report The public report provides clients access to a single comprehensive report that utilizes the same cut of data used internally in a format that conforms to the Freedom of Information and Protection of Privacy standards The reports allow a public user to generate a conflict andor constraint report based on an ILRR interest location area of interest or Geomark URL Select your report option Define search location Review Report
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 48
12 Business Report The Business Reports in the ILRR are business specific reports that have been created for specific work flows Currently there is only one Business Report Mineral Titles - Land Owner Notification
121 Mineral Titles ndash Land Owner Notification Part of the requirement of the mineral tenure holders is notification Bill 12 of the Miscellaneous Statutes Amendment Act 2007 now requires a person to serve notice on the private landowner(s) or Crown land lease holder(s) before commencing a mining activity Within the ILRR Business Reports is the Mineral Titles ndash Land Owner Notification report This report allows the tenure holder to input their tenure number or to select an area of interest and then view the Land Owner Notification report as a PDF
bull The user can select to create a Land Owner Notification report by either entering a Mineral Tenure Number (ie 383281) or by selecting an Area of Interest (AOI) and define an AOI in the Map Viewer using the Area of Interest tools
bull The Land Owner Notification results will be displayed in a PDF report There are four sections to the report the General Information section the Crown land lease section the private land within the AOI section and the private land possibly within the AOI section These are explained in more detail below
ndash The General Information section has the name of the report the date it was
run and the search information The search information indicates whether a user-selected AOI or a Mineral Tenure Number was used to define the geographic extent for the report
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 49
ndash The Crown Land Lease section lists all of the Crown land leases which intersecttouchcome in contact withoverlap the AOI along with the ownerrsquos name and address If a lease has multiple owners each owner and their address would be listed The first owner would be labelled Record 1 the second owner would be Record 2 etc If no leases were found the report would say ldquoNone foundrdquo
ndash The Private Lands Within Area of Interest section lists the private land parcels which are completely or partially within or overlap the AOI The Land Title Parcel Identifier (PID) and legal description are listed for each parcel Ownership information for private land is not part of the ILRR so contact information will need to be acquired using BC Online httpswwwbconlinegovbcca
ndash The Private Land Possibly Within the Area of Interest section lists the private land parcels which are possibly within or overlap the AOI The Land Title Parcel Identifier (PID) and legal description are listed for each parcel Ownership information for private land is not part of the ILRR so contact information will need to be acquired using BC Online
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 50
1211 Determining Ownership of a Parcel
There are a few options for determining the ownership information of a private parcel If you have a BC Online account you can look up this information in the BC Assessment Authority or Land Title and Survey Authority systems
bull Some useful links for BC Online
ndash BC Online Homepage httpswwwbconlinegovbcca
ndash BC Online Products httpswwwbconlinegovbccaproductshtml (probably use the Land amp Real Property)
ndash Account Management httpswwwbconlinegovbccamybconlinehtml
bull If there are only a few overlaps in your Land Owner Notification Report you might want to consider giving the report information to a titles search company and have them provide you with the ownership information you require
bull For more information on the procedures for determining the ownership of private land and Crown land leases the following document can be used
ndash httpwwwemprgovbccaTitlesMineralTitlesPubDocumentsLONFM_LON_procedurespdf
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 51
13 Appendix A ndash Map Inquiry and Map Viewer Symbology
Navigation and administration tools
Full extent - map extends to the full view of British Columbia
Zoom In - Zoom in on the map Click and drag a box to zoom in around a specific area
Zoom Out - click on the map to zoom the map out
Pan - click and drag on the map in the direction you want to move
Zoom Previous - zooms the map to the last extent
Zoom to Uploaded Shapefile ndash zooms the map to an uploaded shapefile
Overview Map - shows where the current map window extent is located in BC
Print to PDF - creates a PDF of the current map view
Save Session - saves a session to server or client (your PC or network)
Open Session - opens a saved session
Markup tools
Point Markup - add a point on the map Line Markup - click 2 or more points on the map to draw a line on the map Rectangle Markup - click and drag to draw a rectangle on the map Polygon Markup - click 3 or more points on the map to draw a polygon Line segments can not cross each other Text Markup - add your own text or a coordinate label Label Markup - select a layer and field to label features on the map Grid Markup - define how many horizontal and vertical lines to mark on the map window Erase Markup - erase individually by clicking on it or erase a group by dragging a box around the area Clear Selection ndashprovides the option to select and clear markup graphics andor AOI graphics
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 52
Upload a Shapefile - add your own shape file to the map Must be BC in Albers projection (BCeID and government users can then use the shape to create an area of interest AOI) Report notified interests
Viewing and analytical tools
Identify Visible - identify attributes of all layers turned on at one point
Identify - click on feature on the map on the active layer to view attribute Identify by Radius - view all attributes on a layer within a specific distance around a point Select - select features on the map Buffer - select features within a specific distance around a selection set Measure Distance - calculates distance of user defined line segment Measure Area - calculates the area of a user defined polygon XY Location - gets you the location coordinates
Select and accept an area of interest(AOI) and add to your map
Draw AOI - Click on 3 or more points to draw an AOI polygon for statusing Pick an existing polygon for an AOI - You can also select the polygon created when you imported your shape file using the Upload a Shapefile tool Erase area of interest ndash Erases your current AOI
Users can accept the AOI and create an instant attribute status report of Crown land rights and interests in their AOI
Click on
14 Appendix B Query Validation Criteria Table
USER SELECTS VALIDATION RULES
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 53
Location Type Area of Interest in Hectares
User Must Select Parameter
Parameter Limits
PIN PID or Map Viewer Between 1 amp 5 million
Interest Holder At least one
PIN PID or Map Viewer Between 100000 amp 1 million
Interest Holder
At least one
OR
Between 100000 amp 1 million
At least TWO of the following parameters
Interest Type 5 Types or less
Interest Agency 5 Agencies or less
TermOther Dates A span of 10 years or less
Interest Size No limits
PIN PID or Map Viewer Less than 100000
No rules No limits
ILRR Approved Area or BC Province
NA Interest Holder
OR
NA At least TWO of the following parameters
Interest Type 5 Types or less
Interest Agency 5 Agencies or less
TermOther Dates A span of 10 years or less
Interest Size No limits
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 54
15 Appendix C Legal Description Validation Rules
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 55
16 Appendix D Query Validation Criteria Table (unknown)
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 27
bull Parameters that have been selected can be returned to the default parameters by clicking the Reset button for that parameter type
bull All Parameters can be returned to the default parameters by clicking the Reset All button
bull Once one or more of the parameters have been set the user can click the Submit button to create the ILRR Summary Report
The results of a successful query of an interest record will provide statusers decision makers and land planners with information to determine the best use of the land identify potential conflicts make decisions on where rights can be issued or identify where restrictions are needed Refer to Appendix B Query Validation Criteria Table for requirements
If no AOI exists within the set parameters the user will see a warning box stating ldquoNo AOI for Conflict Reportingrdquo You can then click Next to
continue to the Generate Report Display Options screen or click Cancel to go to the My Queries and Notifications screen
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 28
91 Interest Type The Interest Type parameter allows you to select which interests to include in your query You can select any or all of the 262 different interest types which are grouped according to type IE Forest Roads Land Act Inclusions Land Act Crown Grants Park Designations etc
bull For this setting all Interest Types are selected by default
bull At least ONE Interest Type must be selected
bull The Interest Group Categories reflect the naming of the layers in the ILRR Map Viewer
bull Users can selectunselect interest types by checking and unchecking the desired Interest type By checkingunchecking an Interest group users can turn the whole group on or off
bull Users can click the Clear All button to unselect all interests or click Select All to select all interests
bull Refer to Appendix B Query Validation Criteria Table for requirements
92 Interest Agency The Interest Agency Parameter allows you to select which agencies to include in your query
Interest Type
Interest Group
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 29
bull The default for this parameter is All Interest Agencies are selected
bull At least ONE Interest Agency must be selected
bull If you have selected an Interest Holder Interest Agencies are filtered
bull Users can click the Clear All button to unselect all agencies or click Select All to select all agencies
bull Refer to Appendix B Query Validation Criteria Table for requirements
93 Location The Location parameter allows you to specify the area or location of the interest There are several different location types
bull Province of BC ndash uses the BC boundary as an AOI
ndash The Province of BC is the default for this parameter unless an Interest Holder is known
bull ILRR Interest Identifier ndash uses unique ILRR specific
ndash Omit dashes spaces and other delimiting characters
bull Parcel Identifier (PID) ndash uses Private Parcel Identifier
ndash Omit dashes spaces and other delimiting characters
bull Parcel ID Number (PIN) ndash uses Crown parcel identifier
ndash Omit dashes spaces and other delimiting characters
bull Title Number ndash uses private parcel Title number
ndash Omit dashes spaces and other delimiting characters
bull Grid ndash uses various map grids
ndash If you select this option you will be directed to the Custom Status Grid screen From here you can select
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 30
Petroleum Natural Gas (ie Mapsheet 094I Map Group 13 Map Block I)
Peace River Block (ie Township 84 Range 18 Section 16)
NTS (ie 094J)
BCGS (ie 94J029)
bull Legal Description ndash uses unique land description
ndash If you select this option you will be directed to the Location Type ndash Legal Description Search screen
bull Map Viewer ndash choose your Area of Interest (AOI) from the Map Viewer The Map Viewer in the Custom Status ndash Location function works in a similar manner as the Map Inquiry function For more information on the map viewer refer to the Map Inquiry section
bull Refer to Appendix B Query Validation Criteria Table for requirements
bull Validation on the ILRR Interest Identifier PID or PIN will be performed to ensure the value entered is valid and there is associated spatial data
931 Grid Search
Defining a Petroleum Natural Gas Grid (Example 82-F-10-H-71-D)
bull In the Map Sheet field enter a map sheet number (ie 082F) This field is case sensitive
bull In the Map Group field enter a Map Group number (ie 10)
bull In the Map Block field enter a Map Block (ie H) This field is case sensitive
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 31
bull In the Map Unit field enter a Map Unit (ie 071) This field is case sensitive The Map Unit number is always a 3 digit number For 2 digit numbers precede them with a zero
Defining a Peace River Block Grid (Example NE 14 OF SECTION 16 TOWNSHIP 84 RANGE 18)
bull In the Township field enter the Township (mandatory field)
bull In the Range field enter the Range (mandatory field)
ndash In some instances the Township and Range numbers may be combined and displayed as a 4 digit number (ie 8418)
bull In the Section field enter a Section (mandatory field)
bull Quarter section can be entered to narrow search parameters (NE NW SE SW)
932 Legal Description Search
bull Primary search Must complete at least one of the components indicated in the Primary column of the Legal Description Search Validation Rules (appendix C) (any subdivision components entered will be ignored for the search)
bull Crown Subdivision Land Title Subdivision or Right of Way search must complete at least two of the components indicated in the corresponding Parcel Type column of the Legal Description Search Validation Rules
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 32
bull Unknown search must complete at least one of the components indicated in the Legal Description Search Validation Rules (Unknown) (appendix D)
bull Limitation of 199 records on a search
The result values that are returned when the Parcel Type of Unknown is used for the search include
bull The number of results that were returned with a hyperlink that will navigate to the parcel type search results screen
bull A number with No hyperlink and the message Exceeds allowable number of records for a search
bull A lsquo0rsquo with No hyperlink and the message No Parcels were found matching your search criteria
bull NA when entered search components do not map to a parcel type
Primary Parcel Search
bull For Crown Subdiv PIN RoW PIN and LTO PID you may see a single result or a bracketed result Selecting the hyperlink will navigate to the corresponding search results screen
bull Selected Primary PIN(s) can be displayed with the Map Viewer if there is a spatial shape for the record
bull The OK button with a selected Primary PIN will navigate to the Location Type screen populating the PIN location type
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 33
Crown Subdivision Search
bull For Crown Primary PIN you may see a single result or a bracketed result Selecting the hyperlink will navigate to the corresponding search results screen
bull The Crown Land Interest hyperlink will navigate to the Crown Land Interest Report screen
bull Selected Crown Subdiv PIN(s) can be displayed with the Map Viewer
bull The OK button with a selected Crown Subdiv PIN will navigate to the Location Type screen populating the PIN location type
Crown Land Interest
bull Subdivision Parcel PIN hyperlink will navigate back to the Crown Subdivision Search Results screen
bull ILRR Interest Identifier hyperlink will display a Detail Report for the interest
bull A selected ILRR Interest Identifier can be displayed with the Map Viewer
bull The OK button with a selected ILRR Interest Identifier will navigate to the Location Type screen populating the ILRR Interest Identifier location type
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 34
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 35
Land Title Subdivision
bull The LTO PID hyperlink will navigate to the Land Title Subdivision Search Results Details window
bull For Primary PIN you may see a single result or a bracketed result Selecting the hyperlink will navigate to the corresponding search results screen
bull Selected LTO PID(s) can be displayed with the Map Viewer
bull The OK button with a selected LTO PID will navigate to the Location Type screen populating the PID location type
bull When the Non-ICF layer icon is displayed in the select column this indicates that the data was not provided through Integrated Cadastral Fabric (ICF)
bull When viewing multiple records in the Map Viewer at the same time the records must come from the same data source (ie all ICF or all Non-ICF)
Right of Way Search
bull For Primary PIN you may see a single result or a bracketed result Selecting the hyperlink will navigate to the corresponding search results screen
bull Selected RoW PIN(s) can be displayed with the Map Viewer bull The OK button with a selected RoW PIN will navigate to the Location Type
screen populating the PIN location type
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 36
94 Term or Other Dates The Term or Other Dates parameter allows you to further refine which interests will be returned in your query There are four date types to choose from
bull Requested Date ndash Date of request
bull Term Start Date ndash Date interest starts
bull Term End Date ndash Date interest ends
bull Interest Date ndash Date interest was filed with agency
Users can choose any combination of these dates to refine their search
If the request date interest date term start date or the term end date does not contain a date within ILRR for an interest the interest may not
appear on the results list depending on how you have defined the Term Other Dates parameter (ie the termother dates parameter is designed to return interest based on the interest date interests that do not have an interest date will not be returned)
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95 Interest Holder Since contact information may be protected under the privacy provisions of the Freedom of Information and Protection of Privacy Act your ability to use this functionality or to view the information may be limited by your level of access security parameters You can search by organization name or individualpartner name The ILRR search engine will add a wildcard at the end of the text you enter You can enter the entire name eg Smith or the first part of the name eg Smi You can also use the wildcard () anywhere in your search text eg mi will return Smith Inc 100 Mile House etc
The interest holder and contact information are taken directly from the responsible agencies computer system and therefore differences in how
the various agencies captures and maintains the information (eg BC Ferries BC Ferries BC Ferries Inc) could affect your search results
951 Search Results
bull New Search returns you to the Interest Holder screen
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 38
bull If you have selected Interest Agency Interest Holders are filtered
bull Selecting the Interest Holder Name hyperlink will display the Interest Holder Detail information
bull Interest Holder contact information will not be displayed for BCeID users
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 39
96 Interest Status The Interest Status parameter allows you to select which statuses to include in the query There are four status types included in the ILRR
bull Request ndash application or request has been accepted by an agency - decision pending
bull Active ndash rightinterest has been granted and is in good standing
bull Inactive ndash the right is no longer active and can not return to active status
bull Suspended ndash action taken by interest granting agency that suspends revokes or restricts action or rights of interest holder It may also mean that the term has expired The interest holder however has a period of time in which to reinstate the right
bull Users can click the Clear All button to unselect all statuses or click Select All to select all statuses
97 Interest Size The Interest Size parameter allows you to search for interest records of a particular size
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98 Custom Query Validation Rules (See Appendix B) For queries using a location type of PID PIN or Map Viewer
bull The AOI must be 5000000 hectares or less in size
ndash Additionally if the AOI is greater than 1000000 hectares in size an Interest Holder is must be defined
ndash One other parameter must be selected
Interest Type (select 5 or less)
Interest Agency (select 5 or less)
Date Range (10 years or less)
Interest Size
bull If the Area of Interest is between 100000 hectares and 1000000 hectares 1 of the following parameters is required
ndash Interest Type (select 5 or less)
ndash Interest Agency (select 5 or less)
ndash Date Range (10 years or less)
ndash Interest Size
bull If the Area of Interest is 100000 hectares or less in size no additional parameters are required
For queries using the location type of ILRR Approved Area or BC Province
bull Interest Holder is required OR
bull 2 of the following parameters are required
ndash Interest Type (select 5 or less)
ndash Interest Agency (select 5 or less)
ndash TermOther Dates (if range selected it must be less than 10 years)
ndash Interest Size
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99 Saving a Query It is important to note that before saving a query you should make sure that your parameters are valid and the query does not generate errors The best way to do this is to run the query When you are satisfied that the query works and generates the results you want to save close or minimize your results window and click on the ldquoSave Queryrdquo button in the Custom Status Parameter Summary window At this time you can also save the query to other users by inputting their user ID
bull Saving a query saves the query parameters of a Custom Status Query or an Interest Query NOT the results
bull Entering the query parameters as part of the description is advised
bull The query description will be displayed on the Summary and Detail Reports when printing a screen or output format is file (excluding CSV)
bull The query can be shared with others
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10 My Queries and Notifications The My Queries and Notifications area of the ILRR provides the user the opportunity to modify copy or delete a previously saved query and to create modify and cancel a notification It is important to note that when saving a query you are saving query parameters not results This means that when the interest data changes in the ILRR the results of your saved query may change as well To save query results have them reported as a document file or sent as a batch report by email and then save the document after following the link in the email notice To be alerted when something has changed within your AOI create a notification for the saved query Notifications are based on saved queries ndash if any updates or inserts occur within the AOI defined by the query the associated notifications are automatically sent
101 Viewing Query Details bull Select the query Name hyperlink
bull Displays the query details
bull Displays notification details when available
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102 Copying a Query bull The Copy Query function allows you to copy the parameters of a saved query
bull You can copy any query in the query list
bull You cannot change the parameters when performing a copy of a query
103 Modifying a Query bull The modify query function is only for queries that you have created If you want
to modify a query that was created by another user you must copy it first then modify it
bull Performing the modify function will navigate to either
ndash Query Interest Record Search Parameters screen
ndash Custom Status Parameter Summary screen
bull There are two areas of the query that can be modified
ndash Query parameters
ndash Query characteristics (query name query description query users)
bull If you have do not save the modifications the output using the Batch function will be derived from your original query parameters not the modified query
104 Deleting a Query bull The delete query function will delete or remove a query from the query list
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 44
bull When the current user is the creator of the query the query will be permanently deleted from
ndash your query list
ndash the query list of other users that had access to this query
bull When the current user is the creator of the query the query will be removed from the query list Other users of this query will still have access to the query
105 Creating a Notification If you want to be alerted when something has changed within a saved query result set you can create a notification for the query that generates the results
Before a notification can be created 3 conditions must be met
1 The query must have been run
2 The query cannot have an existing notification
3 The query cannot exceed maximum run time If these conditions are met a notification can be created for a query Once created the user will receive a notification of a change when
1 A new request or interest record is added
2 There is a change in state of an existing request or interest record
3 There is a change in geometry A Maximum threshold has been set so that you will only receive a notification if the change to the geometry area is greater than 5 or more than 1 hectare or if a point moves more than one meter By choosing the ldquoCreate Notificationrdquo link the user can input any number of email addresses that he wishes to be notified when a change has occurred These can be on the daily weekly monthly or yearly basis
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106 Cancelling a Notification bull The Cancel Notification functions allows you to cancel a notification for a saved
query
bull To Cancel Notifications from queries that belong to another user the query owner must be contacted
bull Only the creator of the query can cancel the notification
107 Receiving a Notification bull The user will receive a notification of change when one or more of the following
conditions are met
ndash New request or interest record is added
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 46
ndash Change in state of an existing request or interest record occurs (status is changed)
ndash Change in geometry for an interest
bull Polygons The total area has changed more than 5 or more than 1 hectare
bull Lines The total area of the buffer shape polygon has changed more than 5 or more than 1 hectare
bull Points The point has moved a distance greater than 1 metre in any direction
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11 Public Report The public report provides clients access to a single comprehensive report that utilizes the same cut of data used internally in a format that conforms to the Freedom of Information and Protection of Privacy standards The reports allow a public user to generate a conflict andor constraint report based on an ILRR interest location area of interest or Geomark URL Select your report option Define search location Review Report
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12 Business Report The Business Reports in the ILRR are business specific reports that have been created for specific work flows Currently there is only one Business Report Mineral Titles - Land Owner Notification
121 Mineral Titles ndash Land Owner Notification Part of the requirement of the mineral tenure holders is notification Bill 12 of the Miscellaneous Statutes Amendment Act 2007 now requires a person to serve notice on the private landowner(s) or Crown land lease holder(s) before commencing a mining activity Within the ILRR Business Reports is the Mineral Titles ndash Land Owner Notification report This report allows the tenure holder to input their tenure number or to select an area of interest and then view the Land Owner Notification report as a PDF
bull The user can select to create a Land Owner Notification report by either entering a Mineral Tenure Number (ie 383281) or by selecting an Area of Interest (AOI) and define an AOI in the Map Viewer using the Area of Interest tools
bull The Land Owner Notification results will be displayed in a PDF report There are four sections to the report the General Information section the Crown land lease section the private land within the AOI section and the private land possibly within the AOI section These are explained in more detail below
ndash The General Information section has the name of the report the date it was
run and the search information The search information indicates whether a user-selected AOI or a Mineral Tenure Number was used to define the geographic extent for the report
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 49
ndash The Crown Land Lease section lists all of the Crown land leases which intersecttouchcome in contact withoverlap the AOI along with the ownerrsquos name and address If a lease has multiple owners each owner and their address would be listed The first owner would be labelled Record 1 the second owner would be Record 2 etc If no leases were found the report would say ldquoNone foundrdquo
ndash The Private Lands Within Area of Interest section lists the private land parcels which are completely or partially within or overlap the AOI The Land Title Parcel Identifier (PID) and legal description are listed for each parcel Ownership information for private land is not part of the ILRR so contact information will need to be acquired using BC Online httpswwwbconlinegovbcca
ndash The Private Land Possibly Within the Area of Interest section lists the private land parcels which are possibly within or overlap the AOI The Land Title Parcel Identifier (PID) and legal description are listed for each parcel Ownership information for private land is not part of the ILRR so contact information will need to be acquired using BC Online
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 50
1211 Determining Ownership of a Parcel
There are a few options for determining the ownership information of a private parcel If you have a BC Online account you can look up this information in the BC Assessment Authority or Land Title and Survey Authority systems
bull Some useful links for BC Online
ndash BC Online Homepage httpswwwbconlinegovbcca
ndash BC Online Products httpswwwbconlinegovbccaproductshtml (probably use the Land amp Real Property)
ndash Account Management httpswwwbconlinegovbccamybconlinehtml
bull If there are only a few overlaps in your Land Owner Notification Report you might want to consider giving the report information to a titles search company and have them provide you with the ownership information you require
bull For more information on the procedures for determining the ownership of private land and Crown land leases the following document can be used
ndash httpwwwemprgovbccaTitlesMineralTitlesPubDocumentsLONFM_LON_procedurespdf
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 51
13 Appendix A ndash Map Inquiry and Map Viewer Symbology
Navigation and administration tools
Full extent - map extends to the full view of British Columbia
Zoom In - Zoom in on the map Click and drag a box to zoom in around a specific area
Zoom Out - click on the map to zoom the map out
Pan - click and drag on the map in the direction you want to move
Zoom Previous - zooms the map to the last extent
Zoom to Uploaded Shapefile ndash zooms the map to an uploaded shapefile
Overview Map - shows where the current map window extent is located in BC
Print to PDF - creates a PDF of the current map view
Save Session - saves a session to server or client (your PC or network)
Open Session - opens a saved session
Markup tools
Point Markup - add a point on the map Line Markup - click 2 or more points on the map to draw a line on the map Rectangle Markup - click and drag to draw a rectangle on the map Polygon Markup - click 3 or more points on the map to draw a polygon Line segments can not cross each other Text Markup - add your own text or a coordinate label Label Markup - select a layer and field to label features on the map Grid Markup - define how many horizontal and vertical lines to mark on the map window Erase Markup - erase individually by clicking on it or erase a group by dragging a box around the area Clear Selection ndashprovides the option to select and clear markup graphics andor AOI graphics
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 52
Upload a Shapefile - add your own shape file to the map Must be BC in Albers projection (BCeID and government users can then use the shape to create an area of interest AOI) Report notified interests
Viewing and analytical tools
Identify Visible - identify attributes of all layers turned on at one point
Identify - click on feature on the map on the active layer to view attribute Identify by Radius - view all attributes on a layer within a specific distance around a point Select - select features on the map Buffer - select features within a specific distance around a selection set Measure Distance - calculates distance of user defined line segment Measure Area - calculates the area of a user defined polygon XY Location - gets you the location coordinates
Select and accept an area of interest(AOI) and add to your map
Draw AOI - Click on 3 or more points to draw an AOI polygon for statusing Pick an existing polygon for an AOI - You can also select the polygon created when you imported your shape file using the Upload a Shapefile tool Erase area of interest ndash Erases your current AOI
Users can accept the AOI and create an instant attribute status report of Crown land rights and interests in their AOI
Click on
14 Appendix B Query Validation Criteria Table
USER SELECTS VALIDATION RULES
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 53
Location Type Area of Interest in Hectares
User Must Select Parameter
Parameter Limits
PIN PID or Map Viewer Between 1 amp 5 million
Interest Holder At least one
PIN PID or Map Viewer Between 100000 amp 1 million
Interest Holder
At least one
OR
Between 100000 amp 1 million
At least TWO of the following parameters
Interest Type 5 Types or less
Interest Agency 5 Agencies or less
TermOther Dates A span of 10 years or less
Interest Size No limits
PIN PID or Map Viewer Less than 100000
No rules No limits
ILRR Approved Area or BC Province
NA Interest Holder
OR
NA At least TWO of the following parameters
Interest Type 5 Types or less
Interest Agency 5 Agencies or less
TermOther Dates A span of 10 years or less
Interest Size No limits
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 54
15 Appendix C Legal Description Validation Rules
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 55
16 Appendix D Query Validation Criteria Table (unknown)
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 28
91 Interest Type The Interest Type parameter allows you to select which interests to include in your query You can select any or all of the 262 different interest types which are grouped according to type IE Forest Roads Land Act Inclusions Land Act Crown Grants Park Designations etc
bull For this setting all Interest Types are selected by default
bull At least ONE Interest Type must be selected
bull The Interest Group Categories reflect the naming of the layers in the ILRR Map Viewer
bull Users can selectunselect interest types by checking and unchecking the desired Interest type By checkingunchecking an Interest group users can turn the whole group on or off
bull Users can click the Clear All button to unselect all interests or click Select All to select all interests
bull Refer to Appendix B Query Validation Criteria Table for requirements
92 Interest Agency The Interest Agency Parameter allows you to select which agencies to include in your query
Interest Type
Interest Group
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 29
bull The default for this parameter is All Interest Agencies are selected
bull At least ONE Interest Agency must be selected
bull If you have selected an Interest Holder Interest Agencies are filtered
bull Users can click the Clear All button to unselect all agencies or click Select All to select all agencies
bull Refer to Appendix B Query Validation Criteria Table for requirements
93 Location The Location parameter allows you to specify the area or location of the interest There are several different location types
bull Province of BC ndash uses the BC boundary as an AOI
ndash The Province of BC is the default for this parameter unless an Interest Holder is known
bull ILRR Interest Identifier ndash uses unique ILRR specific
ndash Omit dashes spaces and other delimiting characters
bull Parcel Identifier (PID) ndash uses Private Parcel Identifier
ndash Omit dashes spaces and other delimiting characters
bull Parcel ID Number (PIN) ndash uses Crown parcel identifier
ndash Omit dashes spaces and other delimiting characters
bull Title Number ndash uses private parcel Title number
ndash Omit dashes spaces and other delimiting characters
bull Grid ndash uses various map grids
ndash If you select this option you will be directed to the Custom Status Grid screen From here you can select
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 30
Petroleum Natural Gas (ie Mapsheet 094I Map Group 13 Map Block I)
Peace River Block (ie Township 84 Range 18 Section 16)
NTS (ie 094J)
BCGS (ie 94J029)
bull Legal Description ndash uses unique land description
ndash If you select this option you will be directed to the Location Type ndash Legal Description Search screen
bull Map Viewer ndash choose your Area of Interest (AOI) from the Map Viewer The Map Viewer in the Custom Status ndash Location function works in a similar manner as the Map Inquiry function For more information on the map viewer refer to the Map Inquiry section
bull Refer to Appendix B Query Validation Criteria Table for requirements
bull Validation on the ILRR Interest Identifier PID or PIN will be performed to ensure the value entered is valid and there is associated spatial data
931 Grid Search
Defining a Petroleum Natural Gas Grid (Example 82-F-10-H-71-D)
bull In the Map Sheet field enter a map sheet number (ie 082F) This field is case sensitive
bull In the Map Group field enter a Map Group number (ie 10)
bull In the Map Block field enter a Map Block (ie H) This field is case sensitive
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 31
bull In the Map Unit field enter a Map Unit (ie 071) This field is case sensitive The Map Unit number is always a 3 digit number For 2 digit numbers precede them with a zero
Defining a Peace River Block Grid (Example NE 14 OF SECTION 16 TOWNSHIP 84 RANGE 18)
bull In the Township field enter the Township (mandatory field)
bull In the Range field enter the Range (mandatory field)
ndash In some instances the Township and Range numbers may be combined and displayed as a 4 digit number (ie 8418)
bull In the Section field enter a Section (mandatory field)
bull Quarter section can be entered to narrow search parameters (NE NW SE SW)
932 Legal Description Search
bull Primary search Must complete at least one of the components indicated in the Primary column of the Legal Description Search Validation Rules (appendix C) (any subdivision components entered will be ignored for the search)
bull Crown Subdivision Land Title Subdivision or Right of Way search must complete at least two of the components indicated in the corresponding Parcel Type column of the Legal Description Search Validation Rules
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 32
bull Unknown search must complete at least one of the components indicated in the Legal Description Search Validation Rules (Unknown) (appendix D)
bull Limitation of 199 records on a search
The result values that are returned when the Parcel Type of Unknown is used for the search include
bull The number of results that were returned with a hyperlink that will navigate to the parcel type search results screen
bull A number with No hyperlink and the message Exceeds allowable number of records for a search
bull A lsquo0rsquo with No hyperlink and the message No Parcels were found matching your search criteria
bull NA when entered search components do not map to a parcel type
Primary Parcel Search
bull For Crown Subdiv PIN RoW PIN and LTO PID you may see a single result or a bracketed result Selecting the hyperlink will navigate to the corresponding search results screen
bull Selected Primary PIN(s) can be displayed with the Map Viewer if there is a spatial shape for the record
bull The OK button with a selected Primary PIN will navigate to the Location Type screen populating the PIN location type
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 33
Crown Subdivision Search
bull For Crown Primary PIN you may see a single result or a bracketed result Selecting the hyperlink will navigate to the corresponding search results screen
bull The Crown Land Interest hyperlink will navigate to the Crown Land Interest Report screen
bull Selected Crown Subdiv PIN(s) can be displayed with the Map Viewer
bull The OK button with a selected Crown Subdiv PIN will navigate to the Location Type screen populating the PIN location type
Crown Land Interest
bull Subdivision Parcel PIN hyperlink will navigate back to the Crown Subdivision Search Results screen
bull ILRR Interest Identifier hyperlink will display a Detail Report for the interest
bull A selected ILRR Interest Identifier can be displayed with the Map Viewer
bull The OK button with a selected ILRR Interest Identifier will navigate to the Location Type screen populating the ILRR Interest Identifier location type
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 34
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 35
Land Title Subdivision
bull The LTO PID hyperlink will navigate to the Land Title Subdivision Search Results Details window
bull For Primary PIN you may see a single result or a bracketed result Selecting the hyperlink will navigate to the corresponding search results screen
bull Selected LTO PID(s) can be displayed with the Map Viewer
bull The OK button with a selected LTO PID will navigate to the Location Type screen populating the PID location type
bull When the Non-ICF layer icon is displayed in the select column this indicates that the data was not provided through Integrated Cadastral Fabric (ICF)
bull When viewing multiple records in the Map Viewer at the same time the records must come from the same data source (ie all ICF or all Non-ICF)
Right of Way Search
bull For Primary PIN you may see a single result or a bracketed result Selecting the hyperlink will navigate to the corresponding search results screen
bull Selected RoW PIN(s) can be displayed with the Map Viewer bull The OK button with a selected RoW PIN will navigate to the Location Type
screen populating the PIN location type
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 36
94 Term or Other Dates The Term or Other Dates parameter allows you to further refine which interests will be returned in your query There are four date types to choose from
bull Requested Date ndash Date of request
bull Term Start Date ndash Date interest starts
bull Term End Date ndash Date interest ends
bull Interest Date ndash Date interest was filed with agency
Users can choose any combination of these dates to refine their search
If the request date interest date term start date or the term end date does not contain a date within ILRR for an interest the interest may not
appear on the results list depending on how you have defined the Term Other Dates parameter (ie the termother dates parameter is designed to return interest based on the interest date interests that do not have an interest date will not be returned)
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 37
95 Interest Holder Since contact information may be protected under the privacy provisions of the Freedom of Information and Protection of Privacy Act your ability to use this functionality or to view the information may be limited by your level of access security parameters You can search by organization name or individualpartner name The ILRR search engine will add a wildcard at the end of the text you enter You can enter the entire name eg Smith or the first part of the name eg Smi You can also use the wildcard () anywhere in your search text eg mi will return Smith Inc 100 Mile House etc
The interest holder and contact information are taken directly from the responsible agencies computer system and therefore differences in how
the various agencies captures and maintains the information (eg BC Ferries BC Ferries BC Ferries Inc) could affect your search results
951 Search Results
bull New Search returns you to the Interest Holder screen
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 38
bull If you have selected Interest Agency Interest Holders are filtered
bull Selecting the Interest Holder Name hyperlink will display the Interest Holder Detail information
bull Interest Holder contact information will not be displayed for BCeID users
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 39
96 Interest Status The Interest Status parameter allows you to select which statuses to include in the query There are four status types included in the ILRR
bull Request ndash application or request has been accepted by an agency - decision pending
bull Active ndash rightinterest has been granted and is in good standing
bull Inactive ndash the right is no longer active and can not return to active status
bull Suspended ndash action taken by interest granting agency that suspends revokes or restricts action or rights of interest holder It may also mean that the term has expired The interest holder however has a period of time in which to reinstate the right
bull Users can click the Clear All button to unselect all statuses or click Select All to select all statuses
97 Interest Size The Interest Size parameter allows you to search for interest records of a particular size
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 40
98 Custom Query Validation Rules (See Appendix B) For queries using a location type of PID PIN or Map Viewer
bull The AOI must be 5000000 hectares or less in size
ndash Additionally if the AOI is greater than 1000000 hectares in size an Interest Holder is must be defined
ndash One other parameter must be selected
Interest Type (select 5 or less)
Interest Agency (select 5 or less)
Date Range (10 years or less)
Interest Size
bull If the Area of Interest is between 100000 hectares and 1000000 hectares 1 of the following parameters is required
ndash Interest Type (select 5 or less)
ndash Interest Agency (select 5 or less)
ndash Date Range (10 years or less)
ndash Interest Size
bull If the Area of Interest is 100000 hectares or less in size no additional parameters are required
For queries using the location type of ILRR Approved Area or BC Province
bull Interest Holder is required OR
bull 2 of the following parameters are required
ndash Interest Type (select 5 or less)
ndash Interest Agency (select 5 or less)
ndash TermOther Dates (if range selected it must be less than 10 years)
ndash Interest Size
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99 Saving a Query It is important to note that before saving a query you should make sure that your parameters are valid and the query does not generate errors The best way to do this is to run the query When you are satisfied that the query works and generates the results you want to save close or minimize your results window and click on the ldquoSave Queryrdquo button in the Custom Status Parameter Summary window At this time you can also save the query to other users by inputting their user ID
bull Saving a query saves the query parameters of a Custom Status Query or an Interest Query NOT the results
bull Entering the query parameters as part of the description is advised
bull The query description will be displayed on the Summary and Detail Reports when printing a screen or output format is file (excluding CSV)
bull The query can be shared with others
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10 My Queries and Notifications The My Queries and Notifications area of the ILRR provides the user the opportunity to modify copy or delete a previously saved query and to create modify and cancel a notification It is important to note that when saving a query you are saving query parameters not results This means that when the interest data changes in the ILRR the results of your saved query may change as well To save query results have them reported as a document file or sent as a batch report by email and then save the document after following the link in the email notice To be alerted when something has changed within your AOI create a notification for the saved query Notifications are based on saved queries ndash if any updates or inserts occur within the AOI defined by the query the associated notifications are automatically sent
101 Viewing Query Details bull Select the query Name hyperlink
bull Displays the query details
bull Displays notification details when available
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 43
102 Copying a Query bull The Copy Query function allows you to copy the parameters of a saved query
bull You can copy any query in the query list
bull You cannot change the parameters when performing a copy of a query
103 Modifying a Query bull The modify query function is only for queries that you have created If you want
to modify a query that was created by another user you must copy it first then modify it
bull Performing the modify function will navigate to either
ndash Query Interest Record Search Parameters screen
ndash Custom Status Parameter Summary screen
bull There are two areas of the query that can be modified
ndash Query parameters
ndash Query characteristics (query name query description query users)
bull If you have do not save the modifications the output using the Batch function will be derived from your original query parameters not the modified query
104 Deleting a Query bull The delete query function will delete or remove a query from the query list
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 44
bull When the current user is the creator of the query the query will be permanently deleted from
ndash your query list
ndash the query list of other users that had access to this query
bull When the current user is the creator of the query the query will be removed from the query list Other users of this query will still have access to the query
105 Creating a Notification If you want to be alerted when something has changed within a saved query result set you can create a notification for the query that generates the results
Before a notification can be created 3 conditions must be met
1 The query must have been run
2 The query cannot have an existing notification
3 The query cannot exceed maximum run time If these conditions are met a notification can be created for a query Once created the user will receive a notification of a change when
1 A new request or interest record is added
2 There is a change in state of an existing request or interest record
3 There is a change in geometry A Maximum threshold has been set so that you will only receive a notification if the change to the geometry area is greater than 5 or more than 1 hectare or if a point moves more than one meter By choosing the ldquoCreate Notificationrdquo link the user can input any number of email addresses that he wishes to be notified when a change has occurred These can be on the daily weekly monthly or yearly basis
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 45
106 Cancelling a Notification bull The Cancel Notification functions allows you to cancel a notification for a saved
query
bull To Cancel Notifications from queries that belong to another user the query owner must be contacted
bull Only the creator of the query can cancel the notification
107 Receiving a Notification bull The user will receive a notification of change when one or more of the following
conditions are met
ndash New request or interest record is added
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 46
ndash Change in state of an existing request or interest record occurs (status is changed)
ndash Change in geometry for an interest
bull Polygons The total area has changed more than 5 or more than 1 hectare
bull Lines The total area of the buffer shape polygon has changed more than 5 or more than 1 hectare
bull Points The point has moved a distance greater than 1 metre in any direction
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 47
11 Public Report The public report provides clients access to a single comprehensive report that utilizes the same cut of data used internally in a format that conforms to the Freedom of Information and Protection of Privacy standards The reports allow a public user to generate a conflict andor constraint report based on an ILRR interest location area of interest or Geomark URL Select your report option Define search location Review Report
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 48
12 Business Report The Business Reports in the ILRR are business specific reports that have been created for specific work flows Currently there is only one Business Report Mineral Titles - Land Owner Notification
121 Mineral Titles ndash Land Owner Notification Part of the requirement of the mineral tenure holders is notification Bill 12 of the Miscellaneous Statutes Amendment Act 2007 now requires a person to serve notice on the private landowner(s) or Crown land lease holder(s) before commencing a mining activity Within the ILRR Business Reports is the Mineral Titles ndash Land Owner Notification report This report allows the tenure holder to input their tenure number or to select an area of interest and then view the Land Owner Notification report as a PDF
bull The user can select to create a Land Owner Notification report by either entering a Mineral Tenure Number (ie 383281) or by selecting an Area of Interest (AOI) and define an AOI in the Map Viewer using the Area of Interest tools
bull The Land Owner Notification results will be displayed in a PDF report There are four sections to the report the General Information section the Crown land lease section the private land within the AOI section and the private land possibly within the AOI section These are explained in more detail below
ndash The General Information section has the name of the report the date it was
run and the search information The search information indicates whether a user-selected AOI or a Mineral Tenure Number was used to define the geographic extent for the report
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 49
ndash The Crown Land Lease section lists all of the Crown land leases which intersecttouchcome in contact withoverlap the AOI along with the ownerrsquos name and address If a lease has multiple owners each owner and their address would be listed The first owner would be labelled Record 1 the second owner would be Record 2 etc If no leases were found the report would say ldquoNone foundrdquo
ndash The Private Lands Within Area of Interest section lists the private land parcels which are completely or partially within or overlap the AOI The Land Title Parcel Identifier (PID) and legal description are listed for each parcel Ownership information for private land is not part of the ILRR so contact information will need to be acquired using BC Online httpswwwbconlinegovbcca
ndash The Private Land Possibly Within the Area of Interest section lists the private land parcels which are possibly within or overlap the AOI The Land Title Parcel Identifier (PID) and legal description are listed for each parcel Ownership information for private land is not part of the ILRR so contact information will need to be acquired using BC Online
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 50
1211 Determining Ownership of a Parcel
There are a few options for determining the ownership information of a private parcel If you have a BC Online account you can look up this information in the BC Assessment Authority or Land Title and Survey Authority systems
bull Some useful links for BC Online
ndash BC Online Homepage httpswwwbconlinegovbcca
ndash BC Online Products httpswwwbconlinegovbccaproductshtml (probably use the Land amp Real Property)
ndash Account Management httpswwwbconlinegovbccamybconlinehtml
bull If there are only a few overlaps in your Land Owner Notification Report you might want to consider giving the report information to a titles search company and have them provide you with the ownership information you require
bull For more information on the procedures for determining the ownership of private land and Crown land leases the following document can be used
ndash httpwwwemprgovbccaTitlesMineralTitlesPubDocumentsLONFM_LON_procedurespdf
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 51
13 Appendix A ndash Map Inquiry and Map Viewer Symbology
Navigation and administration tools
Full extent - map extends to the full view of British Columbia
Zoom In - Zoom in on the map Click and drag a box to zoom in around a specific area
Zoom Out - click on the map to zoom the map out
Pan - click and drag on the map in the direction you want to move
Zoom Previous - zooms the map to the last extent
Zoom to Uploaded Shapefile ndash zooms the map to an uploaded shapefile
Overview Map - shows where the current map window extent is located in BC
Print to PDF - creates a PDF of the current map view
Save Session - saves a session to server or client (your PC or network)
Open Session - opens a saved session
Markup tools
Point Markup - add a point on the map Line Markup - click 2 or more points on the map to draw a line on the map Rectangle Markup - click and drag to draw a rectangle on the map Polygon Markup - click 3 or more points on the map to draw a polygon Line segments can not cross each other Text Markup - add your own text or a coordinate label Label Markup - select a layer and field to label features on the map Grid Markup - define how many horizontal and vertical lines to mark on the map window Erase Markup - erase individually by clicking on it or erase a group by dragging a box around the area Clear Selection ndashprovides the option to select and clear markup graphics andor AOI graphics
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 52
Upload a Shapefile - add your own shape file to the map Must be BC in Albers projection (BCeID and government users can then use the shape to create an area of interest AOI) Report notified interests
Viewing and analytical tools
Identify Visible - identify attributes of all layers turned on at one point
Identify - click on feature on the map on the active layer to view attribute Identify by Radius - view all attributes on a layer within a specific distance around a point Select - select features on the map Buffer - select features within a specific distance around a selection set Measure Distance - calculates distance of user defined line segment Measure Area - calculates the area of a user defined polygon XY Location - gets you the location coordinates
Select and accept an area of interest(AOI) and add to your map
Draw AOI - Click on 3 or more points to draw an AOI polygon for statusing Pick an existing polygon for an AOI - You can also select the polygon created when you imported your shape file using the Upload a Shapefile tool Erase area of interest ndash Erases your current AOI
Users can accept the AOI and create an instant attribute status report of Crown land rights and interests in their AOI
Click on
14 Appendix B Query Validation Criteria Table
USER SELECTS VALIDATION RULES
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 53
Location Type Area of Interest in Hectares
User Must Select Parameter
Parameter Limits
PIN PID or Map Viewer Between 1 amp 5 million
Interest Holder At least one
PIN PID or Map Viewer Between 100000 amp 1 million
Interest Holder
At least one
OR
Between 100000 amp 1 million
At least TWO of the following parameters
Interest Type 5 Types or less
Interest Agency 5 Agencies or less
TermOther Dates A span of 10 years or less
Interest Size No limits
PIN PID or Map Viewer Less than 100000
No rules No limits
ILRR Approved Area or BC Province
NA Interest Holder
OR
NA At least TWO of the following parameters
Interest Type 5 Types or less
Interest Agency 5 Agencies or less
TermOther Dates A span of 10 years or less
Interest Size No limits
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 54
15 Appendix C Legal Description Validation Rules
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 55
16 Appendix D Query Validation Criteria Table (unknown)
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 29
bull The default for this parameter is All Interest Agencies are selected
bull At least ONE Interest Agency must be selected
bull If you have selected an Interest Holder Interest Agencies are filtered
bull Users can click the Clear All button to unselect all agencies or click Select All to select all agencies
bull Refer to Appendix B Query Validation Criteria Table for requirements
93 Location The Location parameter allows you to specify the area or location of the interest There are several different location types
bull Province of BC ndash uses the BC boundary as an AOI
ndash The Province of BC is the default for this parameter unless an Interest Holder is known
bull ILRR Interest Identifier ndash uses unique ILRR specific
ndash Omit dashes spaces and other delimiting characters
bull Parcel Identifier (PID) ndash uses Private Parcel Identifier
ndash Omit dashes spaces and other delimiting characters
bull Parcel ID Number (PIN) ndash uses Crown parcel identifier
ndash Omit dashes spaces and other delimiting characters
bull Title Number ndash uses private parcel Title number
ndash Omit dashes spaces and other delimiting characters
bull Grid ndash uses various map grids
ndash If you select this option you will be directed to the Custom Status Grid screen From here you can select
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 30
Petroleum Natural Gas (ie Mapsheet 094I Map Group 13 Map Block I)
Peace River Block (ie Township 84 Range 18 Section 16)
NTS (ie 094J)
BCGS (ie 94J029)
bull Legal Description ndash uses unique land description
ndash If you select this option you will be directed to the Location Type ndash Legal Description Search screen
bull Map Viewer ndash choose your Area of Interest (AOI) from the Map Viewer The Map Viewer in the Custom Status ndash Location function works in a similar manner as the Map Inquiry function For more information on the map viewer refer to the Map Inquiry section
bull Refer to Appendix B Query Validation Criteria Table for requirements
bull Validation on the ILRR Interest Identifier PID or PIN will be performed to ensure the value entered is valid and there is associated spatial data
931 Grid Search
Defining a Petroleum Natural Gas Grid (Example 82-F-10-H-71-D)
bull In the Map Sheet field enter a map sheet number (ie 082F) This field is case sensitive
bull In the Map Group field enter a Map Group number (ie 10)
bull In the Map Block field enter a Map Block (ie H) This field is case sensitive
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 31
bull In the Map Unit field enter a Map Unit (ie 071) This field is case sensitive The Map Unit number is always a 3 digit number For 2 digit numbers precede them with a zero
Defining a Peace River Block Grid (Example NE 14 OF SECTION 16 TOWNSHIP 84 RANGE 18)
bull In the Township field enter the Township (mandatory field)
bull In the Range field enter the Range (mandatory field)
ndash In some instances the Township and Range numbers may be combined and displayed as a 4 digit number (ie 8418)
bull In the Section field enter a Section (mandatory field)
bull Quarter section can be entered to narrow search parameters (NE NW SE SW)
932 Legal Description Search
bull Primary search Must complete at least one of the components indicated in the Primary column of the Legal Description Search Validation Rules (appendix C) (any subdivision components entered will be ignored for the search)
bull Crown Subdivision Land Title Subdivision or Right of Way search must complete at least two of the components indicated in the corresponding Parcel Type column of the Legal Description Search Validation Rules
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 32
bull Unknown search must complete at least one of the components indicated in the Legal Description Search Validation Rules (Unknown) (appendix D)
bull Limitation of 199 records on a search
The result values that are returned when the Parcel Type of Unknown is used for the search include
bull The number of results that were returned with a hyperlink that will navigate to the parcel type search results screen
bull A number with No hyperlink and the message Exceeds allowable number of records for a search
bull A lsquo0rsquo with No hyperlink and the message No Parcels were found matching your search criteria
bull NA when entered search components do not map to a parcel type
Primary Parcel Search
bull For Crown Subdiv PIN RoW PIN and LTO PID you may see a single result or a bracketed result Selecting the hyperlink will navigate to the corresponding search results screen
bull Selected Primary PIN(s) can be displayed with the Map Viewer if there is a spatial shape for the record
bull The OK button with a selected Primary PIN will navigate to the Location Type screen populating the PIN location type
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 33
Crown Subdivision Search
bull For Crown Primary PIN you may see a single result or a bracketed result Selecting the hyperlink will navigate to the corresponding search results screen
bull The Crown Land Interest hyperlink will navigate to the Crown Land Interest Report screen
bull Selected Crown Subdiv PIN(s) can be displayed with the Map Viewer
bull The OK button with a selected Crown Subdiv PIN will navigate to the Location Type screen populating the PIN location type
Crown Land Interest
bull Subdivision Parcel PIN hyperlink will navigate back to the Crown Subdivision Search Results screen
bull ILRR Interest Identifier hyperlink will display a Detail Report for the interest
bull A selected ILRR Interest Identifier can be displayed with the Map Viewer
bull The OK button with a selected ILRR Interest Identifier will navigate to the Location Type screen populating the ILRR Interest Identifier location type
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 34
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 35
Land Title Subdivision
bull The LTO PID hyperlink will navigate to the Land Title Subdivision Search Results Details window
bull For Primary PIN you may see a single result or a bracketed result Selecting the hyperlink will navigate to the corresponding search results screen
bull Selected LTO PID(s) can be displayed with the Map Viewer
bull The OK button with a selected LTO PID will navigate to the Location Type screen populating the PID location type
bull When the Non-ICF layer icon is displayed in the select column this indicates that the data was not provided through Integrated Cadastral Fabric (ICF)
bull When viewing multiple records in the Map Viewer at the same time the records must come from the same data source (ie all ICF or all Non-ICF)
Right of Way Search
bull For Primary PIN you may see a single result or a bracketed result Selecting the hyperlink will navigate to the corresponding search results screen
bull Selected RoW PIN(s) can be displayed with the Map Viewer bull The OK button with a selected RoW PIN will navigate to the Location Type
screen populating the PIN location type
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 36
94 Term or Other Dates The Term or Other Dates parameter allows you to further refine which interests will be returned in your query There are four date types to choose from
bull Requested Date ndash Date of request
bull Term Start Date ndash Date interest starts
bull Term End Date ndash Date interest ends
bull Interest Date ndash Date interest was filed with agency
Users can choose any combination of these dates to refine their search
If the request date interest date term start date or the term end date does not contain a date within ILRR for an interest the interest may not
appear on the results list depending on how you have defined the Term Other Dates parameter (ie the termother dates parameter is designed to return interest based on the interest date interests that do not have an interest date will not be returned)
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 37
95 Interest Holder Since contact information may be protected under the privacy provisions of the Freedom of Information and Protection of Privacy Act your ability to use this functionality or to view the information may be limited by your level of access security parameters You can search by organization name or individualpartner name The ILRR search engine will add a wildcard at the end of the text you enter You can enter the entire name eg Smith or the first part of the name eg Smi You can also use the wildcard () anywhere in your search text eg mi will return Smith Inc 100 Mile House etc
The interest holder and contact information are taken directly from the responsible agencies computer system and therefore differences in how
the various agencies captures and maintains the information (eg BC Ferries BC Ferries BC Ferries Inc) could affect your search results
951 Search Results
bull New Search returns you to the Interest Holder screen
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 38
bull If you have selected Interest Agency Interest Holders are filtered
bull Selecting the Interest Holder Name hyperlink will display the Interest Holder Detail information
bull Interest Holder contact information will not be displayed for BCeID users
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 39
96 Interest Status The Interest Status parameter allows you to select which statuses to include in the query There are four status types included in the ILRR
bull Request ndash application or request has been accepted by an agency - decision pending
bull Active ndash rightinterest has been granted and is in good standing
bull Inactive ndash the right is no longer active and can not return to active status
bull Suspended ndash action taken by interest granting agency that suspends revokes or restricts action or rights of interest holder It may also mean that the term has expired The interest holder however has a period of time in which to reinstate the right
bull Users can click the Clear All button to unselect all statuses or click Select All to select all statuses
97 Interest Size The Interest Size parameter allows you to search for interest records of a particular size
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 40
98 Custom Query Validation Rules (See Appendix B) For queries using a location type of PID PIN or Map Viewer
bull The AOI must be 5000000 hectares or less in size
ndash Additionally if the AOI is greater than 1000000 hectares in size an Interest Holder is must be defined
ndash One other parameter must be selected
Interest Type (select 5 or less)
Interest Agency (select 5 or less)
Date Range (10 years or less)
Interest Size
bull If the Area of Interest is between 100000 hectares and 1000000 hectares 1 of the following parameters is required
ndash Interest Type (select 5 or less)
ndash Interest Agency (select 5 or less)
ndash Date Range (10 years or less)
ndash Interest Size
bull If the Area of Interest is 100000 hectares or less in size no additional parameters are required
For queries using the location type of ILRR Approved Area or BC Province
bull Interest Holder is required OR
bull 2 of the following parameters are required
ndash Interest Type (select 5 or less)
ndash Interest Agency (select 5 or less)
ndash TermOther Dates (if range selected it must be less than 10 years)
ndash Interest Size
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 41
99 Saving a Query It is important to note that before saving a query you should make sure that your parameters are valid and the query does not generate errors The best way to do this is to run the query When you are satisfied that the query works and generates the results you want to save close or minimize your results window and click on the ldquoSave Queryrdquo button in the Custom Status Parameter Summary window At this time you can also save the query to other users by inputting their user ID
bull Saving a query saves the query parameters of a Custom Status Query or an Interest Query NOT the results
bull Entering the query parameters as part of the description is advised
bull The query description will be displayed on the Summary and Detail Reports when printing a screen or output format is file (excluding CSV)
bull The query can be shared with others
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 42
10 My Queries and Notifications The My Queries and Notifications area of the ILRR provides the user the opportunity to modify copy or delete a previously saved query and to create modify and cancel a notification It is important to note that when saving a query you are saving query parameters not results This means that when the interest data changes in the ILRR the results of your saved query may change as well To save query results have them reported as a document file or sent as a batch report by email and then save the document after following the link in the email notice To be alerted when something has changed within your AOI create a notification for the saved query Notifications are based on saved queries ndash if any updates or inserts occur within the AOI defined by the query the associated notifications are automatically sent
101 Viewing Query Details bull Select the query Name hyperlink
bull Displays the query details
bull Displays notification details when available
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 43
102 Copying a Query bull The Copy Query function allows you to copy the parameters of a saved query
bull You can copy any query in the query list
bull You cannot change the parameters when performing a copy of a query
103 Modifying a Query bull The modify query function is only for queries that you have created If you want
to modify a query that was created by another user you must copy it first then modify it
bull Performing the modify function will navigate to either
ndash Query Interest Record Search Parameters screen
ndash Custom Status Parameter Summary screen
bull There are two areas of the query that can be modified
ndash Query parameters
ndash Query characteristics (query name query description query users)
bull If you have do not save the modifications the output using the Batch function will be derived from your original query parameters not the modified query
104 Deleting a Query bull The delete query function will delete or remove a query from the query list
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 44
bull When the current user is the creator of the query the query will be permanently deleted from
ndash your query list
ndash the query list of other users that had access to this query
bull When the current user is the creator of the query the query will be removed from the query list Other users of this query will still have access to the query
105 Creating a Notification If you want to be alerted when something has changed within a saved query result set you can create a notification for the query that generates the results
Before a notification can be created 3 conditions must be met
1 The query must have been run
2 The query cannot have an existing notification
3 The query cannot exceed maximum run time If these conditions are met a notification can be created for a query Once created the user will receive a notification of a change when
1 A new request or interest record is added
2 There is a change in state of an existing request or interest record
3 There is a change in geometry A Maximum threshold has been set so that you will only receive a notification if the change to the geometry area is greater than 5 or more than 1 hectare or if a point moves more than one meter By choosing the ldquoCreate Notificationrdquo link the user can input any number of email addresses that he wishes to be notified when a change has occurred These can be on the daily weekly monthly or yearly basis
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 45
106 Cancelling a Notification bull The Cancel Notification functions allows you to cancel a notification for a saved
query
bull To Cancel Notifications from queries that belong to another user the query owner must be contacted
bull Only the creator of the query can cancel the notification
107 Receiving a Notification bull The user will receive a notification of change when one or more of the following
conditions are met
ndash New request or interest record is added
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 46
ndash Change in state of an existing request or interest record occurs (status is changed)
ndash Change in geometry for an interest
bull Polygons The total area has changed more than 5 or more than 1 hectare
bull Lines The total area of the buffer shape polygon has changed more than 5 or more than 1 hectare
bull Points The point has moved a distance greater than 1 metre in any direction
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 47
11 Public Report The public report provides clients access to a single comprehensive report that utilizes the same cut of data used internally in a format that conforms to the Freedom of Information and Protection of Privacy standards The reports allow a public user to generate a conflict andor constraint report based on an ILRR interest location area of interest or Geomark URL Select your report option Define search location Review Report
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 48
12 Business Report The Business Reports in the ILRR are business specific reports that have been created for specific work flows Currently there is only one Business Report Mineral Titles - Land Owner Notification
121 Mineral Titles ndash Land Owner Notification Part of the requirement of the mineral tenure holders is notification Bill 12 of the Miscellaneous Statutes Amendment Act 2007 now requires a person to serve notice on the private landowner(s) or Crown land lease holder(s) before commencing a mining activity Within the ILRR Business Reports is the Mineral Titles ndash Land Owner Notification report This report allows the tenure holder to input their tenure number or to select an area of interest and then view the Land Owner Notification report as a PDF
bull The user can select to create a Land Owner Notification report by either entering a Mineral Tenure Number (ie 383281) or by selecting an Area of Interest (AOI) and define an AOI in the Map Viewer using the Area of Interest tools
bull The Land Owner Notification results will be displayed in a PDF report There are four sections to the report the General Information section the Crown land lease section the private land within the AOI section and the private land possibly within the AOI section These are explained in more detail below
ndash The General Information section has the name of the report the date it was
run and the search information The search information indicates whether a user-selected AOI or a Mineral Tenure Number was used to define the geographic extent for the report
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 49
ndash The Crown Land Lease section lists all of the Crown land leases which intersecttouchcome in contact withoverlap the AOI along with the ownerrsquos name and address If a lease has multiple owners each owner and their address would be listed The first owner would be labelled Record 1 the second owner would be Record 2 etc If no leases were found the report would say ldquoNone foundrdquo
ndash The Private Lands Within Area of Interest section lists the private land parcels which are completely or partially within or overlap the AOI The Land Title Parcel Identifier (PID) and legal description are listed for each parcel Ownership information for private land is not part of the ILRR so contact information will need to be acquired using BC Online httpswwwbconlinegovbcca
ndash The Private Land Possibly Within the Area of Interest section lists the private land parcels which are possibly within or overlap the AOI The Land Title Parcel Identifier (PID) and legal description are listed for each parcel Ownership information for private land is not part of the ILRR so contact information will need to be acquired using BC Online
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 50
1211 Determining Ownership of a Parcel
There are a few options for determining the ownership information of a private parcel If you have a BC Online account you can look up this information in the BC Assessment Authority or Land Title and Survey Authority systems
bull Some useful links for BC Online
ndash BC Online Homepage httpswwwbconlinegovbcca
ndash BC Online Products httpswwwbconlinegovbccaproductshtml (probably use the Land amp Real Property)
ndash Account Management httpswwwbconlinegovbccamybconlinehtml
bull If there are only a few overlaps in your Land Owner Notification Report you might want to consider giving the report information to a titles search company and have them provide you with the ownership information you require
bull For more information on the procedures for determining the ownership of private land and Crown land leases the following document can be used
ndash httpwwwemprgovbccaTitlesMineralTitlesPubDocumentsLONFM_LON_procedurespdf
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 51
13 Appendix A ndash Map Inquiry and Map Viewer Symbology
Navigation and administration tools
Full extent - map extends to the full view of British Columbia
Zoom In - Zoom in on the map Click and drag a box to zoom in around a specific area
Zoom Out - click on the map to zoom the map out
Pan - click and drag on the map in the direction you want to move
Zoom Previous - zooms the map to the last extent
Zoom to Uploaded Shapefile ndash zooms the map to an uploaded shapefile
Overview Map - shows where the current map window extent is located in BC
Print to PDF - creates a PDF of the current map view
Save Session - saves a session to server or client (your PC or network)
Open Session - opens a saved session
Markup tools
Point Markup - add a point on the map Line Markup - click 2 or more points on the map to draw a line on the map Rectangle Markup - click and drag to draw a rectangle on the map Polygon Markup - click 3 or more points on the map to draw a polygon Line segments can not cross each other Text Markup - add your own text or a coordinate label Label Markup - select a layer and field to label features on the map Grid Markup - define how many horizontal and vertical lines to mark on the map window Erase Markup - erase individually by clicking on it or erase a group by dragging a box around the area Clear Selection ndashprovides the option to select and clear markup graphics andor AOI graphics
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 52
Upload a Shapefile - add your own shape file to the map Must be BC in Albers projection (BCeID and government users can then use the shape to create an area of interest AOI) Report notified interests
Viewing and analytical tools
Identify Visible - identify attributes of all layers turned on at one point
Identify - click on feature on the map on the active layer to view attribute Identify by Radius - view all attributes on a layer within a specific distance around a point Select - select features on the map Buffer - select features within a specific distance around a selection set Measure Distance - calculates distance of user defined line segment Measure Area - calculates the area of a user defined polygon XY Location - gets you the location coordinates
Select and accept an area of interest(AOI) and add to your map
Draw AOI - Click on 3 or more points to draw an AOI polygon for statusing Pick an existing polygon for an AOI - You can also select the polygon created when you imported your shape file using the Upload a Shapefile tool Erase area of interest ndash Erases your current AOI
Users can accept the AOI and create an instant attribute status report of Crown land rights and interests in their AOI
Click on
14 Appendix B Query Validation Criteria Table
USER SELECTS VALIDATION RULES
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 53
Location Type Area of Interest in Hectares
User Must Select Parameter
Parameter Limits
PIN PID or Map Viewer Between 1 amp 5 million
Interest Holder At least one
PIN PID or Map Viewer Between 100000 amp 1 million
Interest Holder
At least one
OR
Between 100000 amp 1 million
At least TWO of the following parameters
Interest Type 5 Types or less
Interest Agency 5 Agencies or less
TermOther Dates A span of 10 years or less
Interest Size No limits
PIN PID or Map Viewer Less than 100000
No rules No limits
ILRR Approved Area or BC Province
NA Interest Holder
OR
NA At least TWO of the following parameters
Interest Type 5 Types or less
Interest Agency 5 Agencies or less
TermOther Dates A span of 10 years or less
Interest Size No limits
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 54
15 Appendix C Legal Description Validation Rules
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 55
16 Appendix D Query Validation Criteria Table (unknown)
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 30
Petroleum Natural Gas (ie Mapsheet 094I Map Group 13 Map Block I)
Peace River Block (ie Township 84 Range 18 Section 16)
NTS (ie 094J)
BCGS (ie 94J029)
bull Legal Description ndash uses unique land description
ndash If you select this option you will be directed to the Location Type ndash Legal Description Search screen
bull Map Viewer ndash choose your Area of Interest (AOI) from the Map Viewer The Map Viewer in the Custom Status ndash Location function works in a similar manner as the Map Inquiry function For more information on the map viewer refer to the Map Inquiry section
bull Refer to Appendix B Query Validation Criteria Table for requirements
bull Validation on the ILRR Interest Identifier PID or PIN will be performed to ensure the value entered is valid and there is associated spatial data
931 Grid Search
Defining a Petroleum Natural Gas Grid (Example 82-F-10-H-71-D)
bull In the Map Sheet field enter a map sheet number (ie 082F) This field is case sensitive
bull In the Map Group field enter a Map Group number (ie 10)
bull In the Map Block field enter a Map Block (ie H) This field is case sensitive
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 31
bull In the Map Unit field enter a Map Unit (ie 071) This field is case sensitive The Map Unit number is always a 3 digit number For 2 digit numbers precede them with a zero
Defining a Peace River Block Grid (Example NE 14 OF SECTION 16 TOWNSHIP 84 RANGE 18)
bull In the Township field enter the Township (mandatory field)
bull In the Range field enter the Range (mandatory field)
ndash In some instances the Township and Range numbers may be combined and displayed as a 4 digit number (ie 8418)
bull In the Section field enter a Section (mandatory field)
bull Quarter section can be entered to narrow search parameters (NE NW SE SW)
932 Legal Description Search
bull Primary search Must complete at least one of the components indicated in the Primary column of the Legal Description Search Validation Rules (appendix C) (any subdivision components entered will be ignored for the search)
bull Crown Subdivision Land Title Subdivision or Right of Way search must complete at least two of the components indicated in the corresponding Parcel Type column of the Legal Description Search Validation Rules
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 32
bull Unknown search must complete at least one of the components indicated in the Legal Description Search Validation Rules (Unknown) (appendix D)
bull Limitation of 199 records on a search
The result values that are returned when the Parcel Type of Unknown is used for the search include
bull The number of results that were returned with a hyperlink that will navigate to the parcel type search results screen
bull A number with No hyperlink and the message Exceeds allowable number of records for a search
bull A lsquo0rsquo with No hyperlink and the message No Parcels were found matching your search criteria
bull NA when entered search components do not map to a parcel type
Primary Parcel Search
bull For Crown Subdiv PIN RoW PIN and LTO PID you may see a single result or a bracketed result Selecting the hyperlink will navigate to the corresponding search results screen
bull Selected Primary PIN(s) can be displayed with the Map Viewer if there is a spatial shape for the record
bull The OK button with a selected Primary PIN will navigate to the Location Type screen populating the PIN location type
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 33
Crown Subdivision Search
bull For Crown Primary PIN you may see a single result or a bracketed result Selecting the hyperlink will navigate to the corresponding search results screen
bull The Crown Land Interest hyperlink will navigate to the Crown Land Interest Report screen
bull Selected Crown Subdiv PIN(s) can be displayed with the Map Viewer
bull The OK button with a selected Crown Subdiv PIN will navigate to the Location Type screen populating the PIN location type
Crown Land Interest
bull Subdivision Parcel PIN hyperlink will navigate back to the Crown Subdivision Search Results screen
bull ILRR Interest Identifier hyperlink will display a Detail Report for the interest
bull A selected ILRR Interest Identifier can be displayed with the Map Viewer
bull The OK button with a selected ILRR Interest Identifier will navigate to the Location Type screen populating the ILRR Interest Identifier location type
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 34
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 35
Land Title Subdivision
bull The LTO PID hyperlink will navigate to the Land Title Subdivision Search Results Details window
bull For Primary PIN you may see a single result or a bracketed result Selecting the hyperlink will navigate to the corresponding search results screen
bull Selected LTO PID(s) can be displayed with the Map Viewer
bull The OK button with a selected LTO PID will navigate to the Location Type screen populating the PID location type
bull When the Non-ICF layer icon is displayed in the select column this indicates that the data was not provided through Integrated Cadastral Fabric (ICF)
bull When viewing multiple records in the Map Viewer at the same time the records must come from the same data source (ie all ICF or all Non-ICF)
Right of Way Search
bull For Primary PIN you may see a single result or a bracketed result Selecting the hyperlink will navigate to the corresponding search results screen
bull Selected RoW PIN(s) can be displayed with the Map Viewer bull The OK button with a selected RoW PIN will navigate to the Location Type
screen populating the PIN location type
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 36
94 Term or Other Dates The Term or Other Dates parameter allows you to further refine which interests will be returned in your query There are four date types to choose from
bull Requested Date ndash Date of request
bull Term Start Date ndash Date interest starts
bull Term End Date ndash Date interest ends
bull Interest Date ndash Date interest was filed with agency
Users can choose any combination of these dates to refine their search
If the request date interest date term start date or the term end date does not contain a date within ILRR for an interest the interest may not
appear on the results list depending on how you have defined the Term Other Dates parameter (ie the termother dates parameter is designed to return interest based on the interest date interests that do not have an interest date will not be returned)
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 37
95 Interest Holder Since contact information may be protected under the privacy provisions of the Freedom of Information and Protection of Privacy Act your ability to use this functionality or to view the information may be limited by your level of access security parameters You can search by organization name or individualpartner name The ILRR search engine will add a wildcard at the end of the text you enter You can enter the entire name eg Smith or the first part of the name eg Smi You can also use the wildcard () anywhere in your search text eg mi will return Smith Inc 100 Mile House etc
The interest holder and contact information are taken directly from the responsible agencies computer system and therefore differences in how
the various agencies captures and maintains the information (eg BC Ferries BC Ferries BC Ferries Inc) could affect your search results
951 Search Results
bull New Search returns you to the Interest Holder screen
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 38
bull If you have selected Interest Agency Interest Holders are filtered
bull Selecting the Interest Holder Name hyperlink will display the Interest Holder Detail information
bull Interest Holder contact information will not be displayed for BCeID users
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 39
96 Interest Status The Interest Status parameter allows you to select which statuses to include in the query There are four status types included in the ILRR
bull Request ndash application or request has been accepted by an agency - decision pending
bull Active ndash rightinterest has been granted and is in good standing
bull Inactive ndash the right is no longer active and can not return to active status
bull Suspended ndash action taken by interest granting agency that suspends revokes or restricts action or rights of interest holder It may also mean that the term has expired The interest holder however has a period of time in which to reinstate the right
bull Users can click the Clear All button to unselect all statuses or click Select All to select all statuses
97 Interest Size The Interest Size parameter allows you to search for interest records of a particular size
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 40
98 Custom Query Validation Rules (See Appendix B) For queries using a location type of PID PIN or Map Viewer
bull The AOI must be 5000000 hectares or less in size
ndash Additionally if the AOI is greater than 1000000 hectares in size an Interest Holder is must be defined
ndash One other parameter must be selected
Interest Type (select 5 or less)
Interest Agency (select 5 or less)
Date Range (10 years or less)
Interest Size
bull If the Area of Interest is between 100000 hectares and 1000000 hectares 1 of the following parameters is required
ndash Interest Type (select 5 or less)
ndash Interest Agency (select 5 or less)
ndash Date Range (10 years or less)
ndash Interest Size
bull If the Area of Interest is 100000 hectares or less in size no additional parameters are required
For queries using the location type of ILRR Approved Area or BC Province
bull Interest Holder is required OR
bull 2 of the following parameters are required
ndash Interest Type (select 5 or less)
ndash Interest Agency (select 5 or less)
ndash TermOther Dates (if range selected it must be less than 10 years)
ndash Interest Size
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 41
99 Saving a Query It is important to note that before saving a query you should make sure that your parameters are valid and the query does not generate errors The best way to do this is to run the query When you are satisfied that the query works and generates the results you want to save close or minimize your results window and click on the ldquoSave Queryrdquo button in the Custom Status Parameter Summary window At this time you can also save the query to other users by inputting their user ID
bull Saving a query saves the query parameters of a Custom Status Query or an Interest Query NOT the results
bull Entering the query parameters as part of the description is advised
bull The query description will be displayed on the Summary and Detail Reports when printing a screen or output format is file (excluding CSV)
bull The query can be shared with others
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 42
10 My Queries and Notifications The My Queries and Notifications area of the ILRR provides the user the opportunity to modify copy or delete a previously saved query and to create modify and cancel a notification It is important to note that when saving a query you are saving query parameters not results This means that when the interest data changes in the ILRR the results of your saved query may change as well To save query results have them reported as a document file or sent as a batch report by email and then save the document after following the link in the email notice To be alerted when something has changed within your AOI create a notification for the saved query Notifications are based on saved queries ndash if any updates or inserts occur within the AOI defined by the query the associated notifications are automatically sent
101 Viewing Query Details bull Select the query Name hyperlink
bull Displays the query details
bull Displays notification details when available
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 43
102 Copying a Query bull The Copy Query function allows you to copy the parameters of a saved query
bull You can copy any query in the query list
bull You cannot change the parameters when performing a copy of a query
103 Modifying a Query bull The modify query function is only for queries that you have created If you want
to modify a query that was created by another user you must copy it first then modify it
bull Performing the modify function will navigate to either
ndash Query Interest Record Search Parameters screen
ndash Custom Status Parameter Summary screen
bull There are two areas of the query that can be modified
ndash Query parameters
ndash Query characteristics (query name query description query users)
bull If you have do not save the modifications the output using the Batch function will be derived from your original query parameters not the modified query
104 Deleting a Query bull The delete query function will delete or remove a query from the query list
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 44
bull When the current user is the creator of the query the query will be permanently deleted from
ndash your query list
ndash the query list of other users that had access to this query
bull When the current user is the creator of the query the query will be removed from the query list Other users of this query will still have access to the query
105 Creating a Notification If you want to be alerted when something has changed within a saved query result set you can create a notification for the query that generates the results
Before a notification can be created 3 conditions must be met
1 The query must have been run
2 The query cannot have an existing notification
3 The query cannot exceed maximum run time If these conditions are met a notification can be created for a query Once created the user will receive a notification of a change when
1 A new request or interest record is added
2 There is a change in state of an existing request or interest record
3 There is a change in geometry A Maximum threshold has been set so that you will only receive a notification if the change to the geometry area is greater than 5 or more than 1 hectare or if a point moves more than one meter By choosing the ldquoCreate Notificationrdquo link the user can input any number of email addresses that he wishes to be notified when a change has occurred These can be on the daily weekly monthly or yearly basis
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 45
106 Cancelling a Notification bull The Cancel Notification functions allows you to cancel a notification for a saved
query
bull To Cancel Notifications from queries that belong to another user the query owner must be contacted
bull Only the creator of the query can cancel the notification
107 Receiving a Notification bull The user will receive a notification of change when one or more of the following
conditions are met
ndash New request or interest record is added
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 46
ndash Change in state of an existing request or interest record occurs (status is changed)
ndash Change in geometry for an interest
bull Polygons The total area has changed more than 5 or more than 1 hectare
bull Lines The total area of the buffer shape polygon has changed more than 5 or more than 1 hectare
bull Points The point has moved a distance greater than 1 metre in any direction
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 47
11 Public Report The public report provides clients access to a single comprehensive report that utilizes the same cut of data used internally in a format that conforms to the Freedom of Information and Protection of Privacy standards The reports allow a public user to generate a conflict andor constraint report based on an ILRR interest location area of interest or Geomark URL Select your report option Define search location Review Report
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 48
12 Business Report The Business Reports in the ILRR are business specific reports that have been created for specific work flows Currently there is only one Business Report Mineral Titles - Land Owner Notification
121 Mineral Titles ndash Land Owner Notification Part of the requirement of the mineral tenure holders is notification Bill 12 of the Miscellaneous Statutes Amendment Act 2007 now requires a person to serve notice on the private landowner(s) or Crown land lease holder(s) before commencing a mining activity Within the ILRR Business Reports is the Mineral Titles ndash Land Owner Notification report This report allows the tenure holder to input their tenure number or to select an area of interest and then view the Land Owner Notification report as a PDF
bull The user can select to create a Land Owner Notification report by either entering a Mineral Tenure Number (ie 383281) or by selecting an Area of Interest (AOI) and define an AOI in the Map Viewer using the Area of Interest tools
bull The Land Owner Notification results will be displayed in a PDF report There are four sections to the report the General Information section the Crown land lease section the private land within the AOI section and the private land possibly within the AOI section These are explained in more detail below
ndash The General Information section has the name of the report the date it was
run and the search information The search information indicates whether a user-selected AOI or a Mineral Tenure Number was used to define the geographic extent for the report
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 49
ndash The Crown Land Lease section lists all of the Crown land leases which intersecttouchcome in contact withoverlap the AOI along with the ownerrsquos name and address If a lease has multiple owners each owner and their address would be listed The first owner would be labelled Record 1 the second owner would be Record 2 etc If no leases were found the report would say ldquoNone foundrdquo
ndash The Private Lands Within Area of Interest section lists the private land parcels which are completely or partially within or overlap the AOI The Land Title Parcel Identifier (PID) and legal description are listed for each parcel Ownership information for private land is not part of the ILRR so contact information will need to be acquired using BC Online httpswwwbconlinegovbcca
ndash The Private Land Possibly Within the Area of Interest section lists the private land parcels which are possibly within or overlap the AOI The Land Title Parcel Identifier (PID) and legal description are listed for each parcel Ownership information for private land is not part of the ILRR so contact information will need to be acquired using BC Online
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 50
1211 Determining Ownership of a Parcel
There are a few options for determining the ownership information of a private parcel If you have a BC Online account you can look up this information in the BC Assessment Authority or Land Title and Survey Authority systems
bull Some useful links for BC Online
ndash BC Online Homepage httpswwwbconlinegovbcca
ndash BC Online Products httpswwwbconlinegovbccaproductshtml (probably use the Land amp Real Property)
ndash Account Management httpswwwbconlinegovbccamybconlinehtml
bull If there are only a few overlaps in your Land Owner Notification Report you might want to consider giving the report information to a titles search company and have them provide you with the ownership information you require
bull For more information on the procedures for determining the ownership of private land and Crown land leases the following document can be used
ndash httpwwwemprgovbccaTitlesMineralTitlesPubDocumentsLONFM_LON_procedurespdf
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 51
13 Appendix A ndash Map Inquiry and Map Viewer Symbology
Navigation and administration tools
Full extent - map extends to the full view of British Columbia
Zoom In - Zoom in on the map Click and drag a box to zoom in around a specific area
Zoom Out - click on the map to zoom the map out
Pan - click and drag on the map in the direction you want to move
Zoom Previous - zooms the map to the last extent
Zoom to Uploaded Shapefile ndash zooms the map to an uploaded shapefile
Overview Map - shows where the current map window extent is located in BC
Print to PDF - creates a PDF of the current map view
Save Session - saves a session to server or client (your PC or network)
Open Session - opens a saved session
Markup tools
Point Markup - add a point on the map Line Markup - click 2 or more points on the map to draw a line on the map Rectangle Markup - click and drag to draw a rectangle on the map Polygon Markup - click 3 or more points on the map to draw a polygon Line segments can not cross each other Text Markup - add your own text or a coordinate label Label Markup - select a layer and field to label features on the map Grid Markup - define how many horizontal and vertical lines to mark on the map window Erase Markup - erase individually by clicking on it or erase a group by dragging a box around the area Clear Selection ndashprovides the option to select and clear markup graphics andor AOI graphics
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 52
Upload a Shapefile - add your own shape file to the map Must be BC in Albers projection (BCeID and government users can then use the shape to create an area of interest AOI) Report notified interests
Viewing and analytical tools
Identify Visible - identify attributes of all layers turned on at one point
Identify - click on feature on the map on the active layer to view attribute Identify by Radius - view all attributes on a layer within a specific distance around a point Select - select features on the map Buffer - select features within a specific distance around a selection set Measure Distance - calculates distance of user defined line segment Measure Area - calculates the area of a user defined polygon XY Location - gets you the location coordinates
Select and accept an area of interest(AOI) and add to your map
Draw AOI - Click on 3 or more points to draw an AOI polygon for statusing Pick an existing polygon for an AOI - You can also select the polygon created when you imported your shape file using the Upload a Shapefile tool Erase area of interest ndash Erases your current AOI
Users can accept the AOI and create an instant attribute status report of Crown land rights and interests in their AOI
Click on
14 Appendix B Query Validation Criteria Table
USER SELECTS VALIDATION RULES
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 53
Location Type Area of Interest in Hectares
User Must Select Parameter
Parameter Limits
PIN PID or Map Viewer Between 1 amp 5 million
Interest Holder At least one
PIN PID or Map Viewer Between 100000 amp 1 million
Interest Holder
At least one
OR
Between 100000 amp 1 million
At least TWO of the following parameters
Interest Type 5 Types or less
Interest Agency 5 Agencies or less
TermOther Dates A span of 10 years or less
Interest Size No limits
PIN PID or Map Viewer Less than 100000
No rules No limits
ILRR Approved Area or BC Province
NA Interest Holder
OR
NA At least TWO of the following parameters
Interest Type 5 Types or less
Interest Agency 5 Agencies or less
TermOther Dates A span of 10 years or less
Interest Size No limits
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 54
15 Appendix C Legal Description Validation Rules
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 55
16 Appendix D Query Validation Criteria Table (unknown)
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 31
bull In the Map Unit field enter a Map Unit (ie 071) This field is case sensitive The Map Unit number is always a 3 digit number For 2 digit numbers precede them with a zero
Defining a Peace River Block Grid (Example NE 14 OF SECTION 16 TOWNSHIP 84 RANGE 18)
bull In the Township field enter the Township (mandatory field)
bull In the Range field enter the Range (mandatory field)
ndash In some instances the Township and Range numbers may be combined and displayed as a 4 digit number (ie 8418)
bull In the Section field enter a Section (mandatory field)
bull Quarter section can be entered to narrow search parameters (NE NW SE SW)
932 Legal Description Search
bull Primary search Must complete at least one of the components indicated in the Primary column of the Legal Description Search Validation Rules (appendix C) (any subdivision components entered will be ignored for the search)
bull Crown Subdivision Land Title Subdivision or Right of Way search must complete at least two of the components indicated in the corresponding Parcel Type column of the Legal Description Search Validation Rules
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 32
bull Unknown search must complete at least one of the components indicated in the Legal Description Search Validation Rules (Unknown) (appendix D)
bull Limitation of 199 records on a search
The result values that are returned when the Parcel Type of Unknown is used for the search include
bull The number of results that were returned with a hyperlink that will navigate to the parcel type search results screen
bull A number with No hyperlink and the message Exceeds allowable number of records for a search
bull A lsquo0rsquo with No hyperlink and the message No Parcels were found matching your search criteria
bull NA when entered search components do not map to a parcel type
Primary Parcel Search
bull For Crown Subdiv PIN RoW PIN and LTO PID you may see a single result or a bracketed result Selecting the hyperlink will navigate to the corresponding search results screen
bull Selected Primary PIN(s) can be displayed with the Map Viewer if there is a spatial shape for the record
bull The OK button with a selected Primary PIN will navigate to the Location Type screen populating the PIN location type
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 33
Crown Subdivision Search
bull For Crown Primary PIN you may see a single result or a bracketed result Selecting the hyperlink will navigate to the corresponding search results screen
bull The Crown Land Interest hyperlink will navigate to the Crown Land Interest Report screen
bull Selected Crown Subdiv PIN(s) can be displayed with the Map Viewer
bull The OK button with a selected Crown Subdiv PIN will navigate to the Location Type screen populating the PIN location type
Crown Land Interest
bull Subdivision Parcel PIN hyperlink will navigate back to the Crown Subdivision Search Results screen
bull ILRR Interest Identifier hyperlink will display a Detail Report for the interest
bull A selected ILRR Interest Identifier can be displayed with the Map Viewer
bull The OK button with a selected ILRR Interest Identifier will navigate to the Location Type screen populating the ILRR Interest Identifier location type
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 34
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 35
Land Title Subdivision
bull The LTO PID hyperlink will navigate to the Land Title Subdivision Search Results Details window
bull For Primary PIN you may see a single result or a bracketed result Selecting the hyperlink will navigate to the corresponding search results screen
bull Selected LTO PID(s) can be displayed with the Map Viewer
bull The OK button with a selected LTO PID will navigate to the Location Type screen populating the PID location type
bull When the Non-ICF layer icon is displayed in the select column this indicates that the data was not provided through Integrated Cadastral Fabric (ICF)
bull When viewing multiple records in the Map Viewer at the same time the records must come from the same data source (ie all ICF or all Non-ICF)
Right of Way Search
bull For Primary PIN you may see a single result or a bracketed result Selecting the hyperlink will navigate to the corresponding search results screen
bull Selected RoW PIN(s) can be displayed with the Map Viewer bull The OK button with a selected RoW PIN will navigate to the Location Type
screen populating the PIN location type
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 36
94 Term or Other Dates The Term or Other Dates parameter allows you to further refine which interests will be returned in your query There are four date types to choose from
bull Requested Date ndash Date of request
bull Term Start Date ndash Date interest starts
bull Term End Date ndash Date interest ends
bull Interest Date ndash Date interest was filed with agency
Users can choose any combination of these dates to refine their search
If the request date interest date term start date or the term end date does not contain a date within ILRR for an interest the interest may not
appear on the results list depending on how you have defined the Term Other Dates parameter (ie the termother dates parameter is designed to return interest based on the interest date interests that do not have an interest date will not be returned)
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 37
95 Interest Holder Since contact information may be protected under the privacy provisions of the Freedom of Information and Protection of Privacy Act your ability to use this functionality or to view the information may be limited by your level of access security parameters You can search by organization name or individualpartner name The ILRR search engine will add a wildcard at the end of the text you enter You can enter the entire name eg Smith or the first part of the name eg Smi You can also use the wildcard () anywhere in your search text eg mi will return Smith Inc 100 Mile House etc
The interest holder and contact information are taken directly from the responsible agencies computer system and therefore differences in how
the various agencies captures and maintains the information (eg BC Ferries BC Ferries BC Ferries Inc) could affect your search results
951 Search Results
bull New Search returns you to the Interest Holder screen
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 38
bull If you have selected Interest Agency Interest Holders are filtered
bull Selecting the Interest Holder Name hyperlink will display the Interest Holder Detail information
bull Interest Holder contact information will not be displayed for BCeID users
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 39
96 Interest Status The Interest Status parameter allows you to select which statuses to include in the query There are four status types included in the ILRR
bull Request ndash application or request has been accepted by an agency - decision pending
bull Active ndash rightinterest has been granted and is in good standing
bull Inactive ndash the right is no longer active and can not return to active status
bull Suspended ndash action taken by interest granting agency that suspends revokes or restricts action or rights of interest holder It may also mean that the term has expired The interest holder however has a period of time in which to reinstate the right
bull Users can click the Clear All button to unselect all statuses or click Select All to select all statuses
97 Interest Size The Interest Size parameter allows you to search for interest records of a particular size
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 40
98 Custom Query Validation Rules (See Appendix B) For queries using a location type of PID PIN or Map Viewer
bull The AOI must be 5000000 hectares or less in size
ndash Additionally if the AOI is greater than 1000000 hectares in size an Interest Holder is must be defined
ndash One other parameter must be selected
Interest Type (select 5 or less)
Interest Agency (select 5 or less)
Date Range (10 years or less)
Interest Size
bull If the Area of Interest is between 100000 hectares and 1000000 hectares 1 of the following parameters is required
ndash Interest Type (select 5 or less)
ndash Interest Agency (select 5 or less)
ndash Date Range (10 years or less)
ndash Interest Size
bull If the Area of Interest is 100000 hectares or less in size no additional parameters are required
For queries using the location type of ILRR Approved Area or BC Province
bull Interest Holder is required OR
bull 2 of the following parameters are required
ndash Interest Type (select 5 or less)
ndash Interest Agency (select 5 or less)
ndash TermOther Dates (if range selected it must be less than 10 years)
ndash Interest Size
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 41
99 Saving a Query It is important to note that before saving a query you should make sure that your parameters are valid and the query does not generate errors The best way to do this is to run the query When you are satisfied that the query works and generates the results you want to save close or minimize your results window and click on the ldquoSave Queryrdquo button in the Custom Status Parameter Summary window At this time you can also save the query to other users by inputting their user ID
bull Saving a query saves the query parameters of a Custom Status Query or an Interest Query NOT the results
bull Entering the query parameters as part of the description is advised
bull The query description will be displayed on the Summary and Detail Reports when printing a screen or output format is file (excluding CSV)
bull The query can be shared with others
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 42
10 My Queries and Notifications The My Queries and Notifications area of the ILRR provides the user the opportunity to modify copy or delete a previously saved query and to create modify and cancel a notification It is important to note that when saving a query you are saving query parameters not results This means that when the interest data changes in the ILRR the results of your saved query may change as well To save query results have them reported as a document file or sent as a batch report by email and then save the document after following the link in the email notice To be alerted when something has changed within your AOI create a notification for the saved query Notifications are based on saved queries ndash if any updates or inserts occur within the AOI defined by the query the associated notifications are automatically sent
101 Viewing Query Details bull Select the query Name hyperlink
bull Displays the query details
bull Displays notification details when available
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 43
102 Copying a Query bull The Copy Query function allows you to copy the parameters of a saved query
bull You can copy any query in the query list
bull You cannot change the parameters when performing a copy of a query
103 Modifying a Query bull The modify query function is only for queries that you have created If you want
to modify a query that was created by another user you must copy it first then modify it
bull Performing the modify function will navigate to either
ndash Query Interest Record Search Parameters screen
ndash Custom Status Parameter Summary screen
bull There are two areas of the query that can be modified
ndash Query parameters
ndash Query characteristics (query name query description query users)
bull If you have do not save the modifications the output using the Batch function will be derived from your original query parameters not the modified query
104 Deleting a Query bull The delete query function will delete or remove a query from the query list
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 44
bull When the current user is the creator of the query the query will be permanently deleted from
ndash your query list
ndash the query list of other users that had access to this query
bull When the current user is the creator of the query the query will be removed from the query list Other users of this query will still have access to the query
105 Creating a Notification If you want to be alerted when something has changed within a saved query result set you can create a notification for the query that generates the results
Before a notification can be created 3 conditions must be met
1 The query must have been run
2 The query cannot have an existing notification
3 The query cannot exceed maximum run time If these conditions are met a notification can be created for a query Once created the user will receive a notification of a change when
1 A new request or interest record is added
2 There is a change in state of an existing request or interest record
3 There is a change in geometry A Maximum threshold has been set so that you will only receive a notification if the change to the geometry area is greater than 5 or more than 1 hectare or if a point moves more than one meter By choosing the ldquoCreate Notificationrdquo link the user can input any number of email addresses that he wishes to be notified when a change has occurred These can be on the daily weekly monthly or yearly basis
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 45
106 Cancelling a Notification bull The Cancel Notification functions allows you to cancel a notification for a saved
query
bull To Cancel Notifications from queries that belong to another user the query owner must be contacted
bull Only the creator of the query can cancel the notification
107 Receiving a Notification bull The user will receive a notification of change when one or more of the following
conditions are met
ndash New request or interest record is added
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 46
ndash Change in state of an existing request or interest record occurs (status is changed)
ndash Change in geometry for an interest
bull Polygons The total area has changed more than 5 or more than 1 hectare
bull Lines The total area of the buffer shape polygon has changed more than 5 or more than 1 hectare
bull Points The point has moved a distance greater than 1 metre in any direction
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 47
11 Public Report The public report provides clients access to a single comprehensive report that utilizes the same cut of data used internally in a format that conforms to the Freedom of Information and Protection of Privacy standards The reports allow a public user to generate a conflict andor constraint report based on an ILRR interest location area of interest or Geomark URL Select your report option Define search location Review Report
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 48
12 Business Report The Business Reports in the ILRR are business specific reports that have been created for specific work flows Currently there is only one Business Report Mineral Titles - Land Owner Notification
121 Mineral Titles ndash Land Owner Notification Part of the requirement of the mineral tenure holders is notification Bill 12 of the Miscellaneous Statutes Amendment Act 2007 now requires a person to serve notice on the private landowner(s) or Crown land lease holder(s) before commencing a mining activity Within the ILRR Business Reports is the Mineral Titles ndash Land Owner Notification report This report allows the tenure holder to input their tenure number or to select an area of interest and then view the Land Owner Notification report as a PDF
bull The user can select to create a Land Owner Notification report by either entering a Mineral Tenure Number (ie 383281) or by selecting an Area of Interest (AOI) and define an AOI in the Map Viewer using the Area of Interest tools
bull The Land Owner Notification results will be displayed in a PDF report There are four sections to the report the General Information section the Crown land lease section the private land within the AOI section and the private land possibly within the AOI section These are explained in more detail below
ndash The General Information section has the name of the report the date it was
run and the search information The search information indicates whether a user-selected AOI or a Mineral Tenure Number was used to define the geographic extent for the report
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 49
ndash The Crown Land Lease section lists all of the Crown land leases which intersecttouchcome in contact withoverlap the AOI along with the ownerrsquos name and address If a lease has multiple owners each owner and their address would be listed The first owner would be labelled Record 1 the second owner would be Record 2 etc If no leases were found the report would say ldquoNone foundrdquo
ndash The Private Lands Within Area of Interest section lists the private land parcels which are completely or partially within or overlap the AOI The Land Title Parcel Identifier (PID) and legal description are listed for each parcel Ownership information for private land is not part of the ILRR so contact information will need to be acquired using BC Online httpswwwbconlinegovbcca
ndash The Private Land Possibly Within the Area of Interest section lists the private land parcels which are possibly within or overlap the AOI The Land Title Parcel Identifier (PID) and legal description are listed for each parcel Ownership information for private land is not part of the ILRR so contact information will need to be acquired using BC Online
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 50
1211 Determining Ownership of a Parcel
There are a few options for determining the ownership information of a private parcel If you have a BC Online account you can look up this information in the BC Assessment Authority or Land Title and Survey Authority systems
bull Some useful links for BC Online
ndash BC Online Homepage httpswwwbconlinegovbcca
ndash BC Online Products httpswwwbconlinegovbccaproductshtml (probably use the Land amp Real Property)
ndash Account Management httpswwwbconlinegovbccamybconlinehtml
bull If there are only a few overlaps in your Land Owner Notification Report you might want to consider giving the report information to a titles search company and have them provide you with the ownership information you require
bull For more information on the procedures for determining the ownership of private land and Crown land leases the following document can be used
ndash httpwwwemprgovbccaTitlesMineralTitlesPubDocumentsLONFM_LON_procedurespdf
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 51
13 Appendix A ndash Map Inquiry and Map Viewer Symbology
Navigation and administration tools
Full extent - map extends to the full view of British Columbia
Zoom In - Zoom in on the map Click and drag a box to zoom in around a specific area
Zoom Out - click on the map to zoom the map out
Pan - click and drag on the map in the direction you want to move
Zoom Previous - zooms the map to the last extent
Zoom to Uploaded Shapefile ndash zooms the map to an uploaded shapefile
Overview Map - shows where the current map window extent is located in BC
Print to PDF - creates a PDF of the current map view
Save Session - saves a session to server or client (your PC or network)
Open Session - opens a saved session
Markup tools
Point Markup - add a point on the map Line Markup - click 2 or more points on the map to draw a line on the map Rectangle Markup - click and drag to draw a rectangle on the map Polygon Markup - click 3 or more points on the map to draw a polygon Line segments can not cross each other Text Markup - add your own text or a coordinate label Label Markup - select a layer and field to label features on the map Grid Markup - define how many horizontal and vertical lines to mark on the map window Erase Markup - erase individually by clicking on it or erase a group by dragging a box around the area Clear Selection ndashprovides the option to select and clear markup graphics andor AOI graphics
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 52
Upload a Shapefile - add your own shape file to the map Must be BC in Albers projection (BCeID and government users can then use the shape to create an area of interest AOI) Report notified interests
Viewing and analytical tools
Identify Visible - identify attributes of all layers turned on at one point
Identify - click on feature on the map on the active layer to view attribute Identify by Radius - view all attributes on a layer within a specific distance around a point Select - select features on the map Buffer - select features within a specific distance around a selection set Measure Distance - calculates distance of user defined line segment Measure Area - calculates the area of a user defined polygon XY Location - gets you the location coordinates
Select and accept an area of interest(AOI) and add to your map
Draw AOI - Click on 3 or more points to draw an AOI polygon for statusing Pick an existing polygon for an AOI - You can also select the polygon created when you imported your shape file using the Upload a Shapefile tool Erase area of interest ndash Erases your current AOI
Users can accept the AOI and create an instant attribute status report of Crown land rights and interests in their AOI
Click on
14 Appendix B Query Validation Criteria Table
USER SELECTS VALIDATION RULES
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 53
Location Type Area of Interest in Hectares
User Must Select Parameter
Parameter Limits
PIN PID or Map Viewer Between 1 amp 5 million
Interest Holder At least one
PIN PID or Map Viewer Between 100000 amp 1 million
Interest Holder
At least one
OR
Between 100000 amp 1 million
At least TWO of the following parameters
Interest Type 5 Types or less
Interest Agency 5 Agencies or less
TermOther Dates A span of 10 years or less
Interest Size No limits
PIN PID or Map Viewer Less than 100000
No rules No limits
ILRR Approved Area or BC Province
NA Interest Holder
OR
NA At least TWO of the following parameters
Interest Type 5 Types or less
Interest Agency 5 Agencies or less
TermOther Dates A span of 10 years or less
Interest Size No limits
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 54
15 Appendix C Legal Description Validation Rules
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16 Appendix D Query Validation Criteria Table (unknown)
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 32
bull Unknown search must complete at least one of the components indicated in the Legal Description Search Validation Rules (Unknown) (appendix D)
bull Limitation of 199 records on a search
The result values that are returned when the Parcel Type of Unknown is used for the search include
bull The number of results that were returned with a hyperlink that will navigate to the parcel type search results screen
bull A number with No hyperlink and the message Exceeds allowable number of records for a search
bull A lsquo0rsquo with No hyperlink and the message No Parcels were found matching your search criteria
bull NA when entered search components do not map to a parcel type
Primary Parcel Search
bull For Crown Subdiv PIN RoW PIN and LTO PID you may see a single result or a bracketed result Selecting the hyperlink will navigate to the corresponding search results screen
bull Selected Primary PIN(s) can be displayed with the Map Viewer if there is a spatial shape for the record
bull The OK button with a selected Primary PIN will navigate to the Location Type screen populating the PIN location type
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 33
Crown Subdivision Search
bull For Crown Primary PIN you may see a single result or a bracketed result Selecting the hyperlink will navigate to the corresponding search results screen
bull The Crown Land Interest hyperlink will navigate to the Crown Land Interest Report screen
bull Selected Crown Subdiv PIN(s) can be displayed with the Map Viewer
bull The OK button with a selected Crown Subdiv PIN will navigate to the Location Type screen populating the PIN location type
Crown Land Interest
bull Subdivision Parcel PIN hyperlink will navigate back to the Crown Subdivision Search Results screen
bull ILRR Interest Identifier hyperlink will display a Detail Report for the interest
bull A selected ILRR Interest Identifier can be displayed with the Map Viewer
bull The OK button with a selected ILRR Interest Identifier will navigate to the Location Type screen populating the ILRR Interest Identifier location type
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 34
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 35
Land Title Subdivision
bull The LTO PID hyperlink will navigate to the Land Title Subdivision Search Results Details window
bull For Primary PIN you may see a single result or a bracketed result Selecting the hyperlink will navigate to the corresponding search results screen
bull Selected LTO PID(s) can be displayed with the Map Viewer
bull The OK button with a selected LTO PID will navigate to the Location Type screen populating the PID location type
bull When the Non-ICF layer icon is displayed in the select column this indicates that the data was not provided through Integrated Cadastral Fabric (ICF)
bull When viewing multiple records in the Map Viewer at the same time the records must come from the same data source (ie all ICF or all Non-ICF)
Right of Way Search
bull For Primary PIN you may see a single result or a bracketed result Selecting the hyperlink will navigate to the corresponding search results screen
bull Selected RoW PIN(s) can be displayed with the Map Viewer bull The OK button with a selected RoW PIN will navigate to the Location Type
screen populating the PIN location type
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 36
94 Term or Other Dates The Term or Other Dates parameter allows you to further refine which interests will be returned in your query There are four date types to choose from
bull Requested Date ndash Date of request
bull Term Start Date ndash Date interest starts
bull Term End Date ndash Date interest ends
bull Interest Date ndash Date interest was filed with agency
Users can choose any combination of these dates to refine their search
If the request date interest date term start date or the term end date does not contain a date within ILRR for an interest the interest may not
appear on the results list depending on how you have defined the Term Other Dates parameter (ie the termother dates parameter is designed to return interest based on the interest date interests that do not have an interest date will not be returned)
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 37
95 Interest Holder Since contact information may be protected under the privacy provisions of the Freedom of Information and Protection of Privacy Act your ability to use this functionality or to view the information may be limited by your level of access security parameters You can search by organization name or individualpartner name The ILRR search engine will add a wildcard at the end of the text you enter You can enter the entire name eg Smith or the first part of the name eg Smi You can also use the wildcard () anywhere in your search text eg mi will return Smith Inc 100 Mile House etc
The interest holder and contact information are taken directly from the responsible agencies computer system and therefore differences in how
the various agencies captures and maintains the information (eg BC Ferries BC Ferries BC Ferries Inc) could affect your search results
951 Search Results
bull New Search returns you to the Interest Holder screen
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 38
bull If you have selected Interest Agency Interest Holders are filtered
bull Selecting the Interest Holder Name hyperlink will display the Interest Holder Detail information
bull Interest Holder contact information will not be displayed for BCeID users
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 39
96 Interest Status The Interest Status parameter allows you to select which statuses to include in the query There are four status types included in the ILRR
bull Request ndash application or request has been accepted by an agency - decision pending
bull Active ndash rightinterest has been granted and is in good standing
bull Inactive ndash the right is no longer active and can not return to active status
bull Suspended ndash action taken by interest granting agency that suspends revokes or restricts action or rights of interest holder It may also mean that the term has expired The interest holder however has a period of time in which to reinstate the right
bull Users can click the Clear All button to unselect all statuses or click Select All to select all statuses
97 Interest Size The Interest Size parameter allows you to search for interest records of a particular size
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 40
98 Custom Query Validation Rules (See Appendix B) For queries using a location type of PID PIN or Map Viewer
bull The AOI must be 5000000 hectares or less in size
ndash Additionally if the AOI is greater than 1000000 hectares in size an Interest Holder is must be defined
ndash One other parameter must be selected
Interest Type (select 5 or less)
Interest Agency (select 5 or less)
Date Range (10 years or less)
Interest Size
bull If the Area of Interest is between 100000 hectares and 1000000 hectares 1 of the following parameters is required
ndash Interest Type (select 5 or less)
ndash Interest Agency (select 5 or less)
ndash Date Range (10 years or less)
ndash Interest Size
bull If the Area of Interest is 100000 hectares or less in size no additional parameters are required
For queries using the location type of ILRR Approved Area or BC Province
bull Interest Holder is required OR
bull 2 of the following parameters are required
ndash Interest Type (select 5 or less)
ndash Interest Agency (select 5 or less)
ndash TermOther Dates (if range selected it must be less than 10 years)
ndash Interest Size
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 41
99 Saving a Query It is important to note that before saving a query you should make sure that your parameters are valid and the query does not generate errors The best way to do this is to run the query When you are satisfied that the query works and generates the results you want to save close or minimize your results window and click on the ldquoSave Queryrdquo button in the Custom Status Parameter Summary window At this time you can also save the query to other users by inputting their user ID
bull Saving a query saves the query parameters of a Custom Status Query or an Interest Query NOT the results
bull Entering the query parameters as part of the description is advised
bull The query description will be displayed on the Summary and Detail Reports when printing a screen or output format is file (excluding CSV)
bull The query can be shared with others
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 42
10 My Queries and Notifications The My Queries and Notifications area of the ILRR provides the user the opportunity to modify copy or delete a previously saved query and to create modify and cancel a notification It is important to note that when saving a query you are saving query parameters not results This means that when the interest data changes in the ILRR the results of your saved query may change as well To save query results have them reported as a document file or sent as a batch report by email and then save the document after following the link in the email notice To be alerted when something has changed within your AOI create a notification for the saved query Notifications are based on saved queries ndash if any updates or inserts occur within the AOI defined by the query the associated notifications are automatically sent
101 Viewing Query Details bull Select the query Name hyperlink
bull Displays the query details
bull Displays notification details when available
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 43
102 Copying a Query bull The Copy Query function allows you to copy the parameters of a saved query
bull You can copy any query in the query list
bull You cannot change the parameters when performing a copy of a query
103 Modifying a Query bull The modify query function is only for queries that you have created If you want
to modify a query that was created by another user you must copy it first then modify it
bull Performing the modify function will navigate to either
ndash Query Interest Record Search Parameters screen
ndash Custom Status Parameter Summary screen
bull There are two areas of the query that can be modified
ndash Query parameters
ndash Query characteristics (query name query description query users)
bull If you have do not save the modifications the output using the Batch function will be derived from your original query parameters not the modified query
104 Deleting a Query bull The delete query function will delete or remove a query from the query list
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 44
bull When the current user is the creator of the query the query will be permanently deleted from
ndash your query list
ndash the query list of other users that had access to this query
bull When the current user is the creator of the query the query will be removed from the query list Other users of this query will still have access to the query
105 Creating a Notification If you want to be alerted when something has changed within a saved query result set you can create a notification for the query that generates the results
Before a notification can be created 3 conditions must be met
1 The query must have been run
2 The query cannot have an existing notification
3 The query cannot exceed maximum run time If these conditions are met a notification can be created for a query Once created the user will receive a notification of a change when
1 A new request or interest record is added
2 There is a change in state of an existing request or interest record
3 There is a change in geometry A Maximum threshold has been set so that you will only receive a notification if the change to the geometry area is greater than 5 or more than 1 hectare or if a point moves more than one meter By choosing the ldquoCreate Notificationrdquo link the user can input any number of email addresses that he wishes to be notified when a change has occurred These can be on the daily weekly monthly or yearly basis
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 45
106 Cancelling a Notification bull The Cancel Notification functions allows you to cancel a notification for a saved
query
bull To Cancel Notifications from queries that belong to another user the query owner must be contacted
bull Only the creator of the query can cancel the notification
107 Receiving a Notification bull The user will receive a notification of change when one or more of the following
conditions are met
ndash New request or interest record is added
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 46
ndash Change in state of an existing request or interest record occurs (status is changed)
ndash Change in geometry for an interest
bull Polygons The total area has changed more than 5 or more than 1 hectare
bull Lines The total area of the buffer shape polygon has changed more than 5 or more than 1 hectare
bull Points The point has moved a distance greater than 1 metre in any direction
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 47
11 Public Report The public report provides clients access to a single comprehensive report that utilizes the same cut of data used internally in a format that conforms to the Freedom of Information and Protection of Privacy standards The reports allow a public user to generate a conflict andor constraint report based on an ILRR interest location area of interest or Geomark URL Select your report option Define search location Review Report
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 48
12 Business Report The Business Reports in the ILRR are business specific reports that have been created for specific work flows Currently there is only one Business Report Mineral Titles - Land Owner Notification
121 Mineral Titles ndash Land Owner Notification Part of the requirement of the mineral tenure holders is notification Bill 12 of the Miscellaneous Statutes Amendment Act 2007 now requires a person to serve notice on the private landowner(s) or Crown land lease holder(s) before commencing a mining activity Within the ILRR Business Reports is the Mineral Titles ndash Land Owner Notification report This report allows the tenure holder to input their tenure number or to select an area of interest and then view the Land Owner Notification report as a PDF
bull The user can select to create a Land Owner Notification report by either entering a Mineral Tenure Number (ie 383281) or by selecting an Area of Interest (AOI) and define an AOI in the Map Viewer using the Area of Interest tools
bull The Land Owner Notification results will be displayed in a PDF report There are four sections to the report the General Information section the Crown land lease section the private land within the AOI section and the private land possibly within the AOI section These are explained in more detail below
ndash The General Information section has the name of the report the date it was
run and the search information The search information indicates whether a user-selected AOI or a Mineral Tenure Number was used to define the geographic extent for the report
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 49
ndash The Crown Land Lease section lists all of the Crown land leases which intersecttouchcome in contact withoverlap the AOI along with the ownerrsquos name and address If a lease has multiple owners each owner and their address would be listed The first owner would be labelled Record 1 the second owner would be Record 2 etc If no leases were found the report would say ldquoNone foundrdquo
ndash The Private Lands Within Area of Interest section lists the private land parcels which are completely or partially within or overlap the AOI The Land Title Parcel Identifier (PID) and legal description are listed for each parcel Ownership information for private land is not part of the ILRR so contact information will need to be acquired using BC Online httpswwwbconlinegovbcca
ndash The Private Land Possibly Within the Area of Interest section lists the private land parcels which are possibly within or overlap the AOI The Land Title Parcel Identifier (PID) and legal description are listed for each parcel Ownership information for private land is not part of the ILRR so contact information will need to be acquired using BC Online
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 50
1211 Determining Ownership of a Parcel
There are a few options for determining the ownership information of a private parcel If you have a BC Online account you can look up this information in the BC Assessment Authority or Land Title and Survey Authority systems
bull Some useful links for BC Online
ndash BC Online Homepage httpswwwbconlinegovbcca
ndash BC Online Products httpswwwbconlinegovbccaproductshtml (probably use the Land amp Real Property)
ndash Account Management httpswwwbconlinegovbccamybconlinehtml
bull If there are only a few overlaps in your Land Owner Notification Report you might want to consider giving the report information to a titles search company and have them provide you with the ownership information you require
bull For more information on the procedures for determining the ownership of private land and Crown land leases the following document can be used
ndash httpwwwemprgovbccaTitlesMineralTitlesPubDocumentsLONFM_LON_procedurespdf
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 51
13 Appendix A ndash Map Inquiry and Map Viewer Symbology
Navigation and administration tools
Full extent - map extends to the full view of British Columbia
Zoom In - Zoom in on the map Click and drag a box to zoom in around a specific area
Zoom Out - click on the map to zoom the map out
Pan - click and drag on the map in the direction you want to move
Zoom Previous - zooms the map to the last extent
Zoom to Uploaded Shapefile ndash zooms the map to an uploaded shapefile
Overview Map - shows where the current map window extent is located in BC
Print to PDF - creates a PDF of the current map view
Save Session - saves a session to server or client (your PC or network)
Open Session - opens a saved session
Markup tools
Point Markup - add a point on the map Line Markup - click 2 or more points on the map to draw a line on the map Rectangle Markup - click and drag to draw a rectangle on the map Polygon Markup - click 3 or more points on the map to draw a polygon Line segments can not cross each other Text Markup - add your own text or a coordinate label Label Markup - select a layer and field to label features on the map Grid Markup - define how many horizontal and vertical lines to mark on the map window Erase Markup - erase individually by clicking on it or erase a group by dragging a box around the area Clear Selection ndashprovides the option to select and clear markup graphics andor AOI graphics
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 52
Upload a Shapefile - add your own shape file to the map Must be BC in Albers projection (BCeID and government users can then use the shape to create an area of interest AOI) Report notified interests
Viewing and analytical tools
Identify Visible - identify attributes of all layers turned on at one point
Identify - click on feature on the map on the active layer to view attribute Identify by Radius - view all attributes on a layer within a specific distance around a point Select - select features on the map Buffer - select features within a specific distance around a selection set Measure Distance - calculates distance of user defined line segment Measure Area - calculates the area of a user defined polygon XY Location - gets you the location coordinates
Select and accept an area of interest(AOI) and add to your map
Draw AOI - Click on 3 or more points to draw an AOI polygon for statusing Pick an existing polygon for an AOI - You can also select the polygon created when you imported your shape file using the Upload a Shapefile tool Erase area of interest ndash Erases your current AOI
Users can accept the AOI and create an instant attribute status report of Crown land rights and interests in their AOI
Click on
14 Appendix B Query Validation Criteria Table
USER SELECTS VALIDATION RULES
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 53
Location Type Area of Interest in Hectares
User Must Select Parameter
Parameter Limits
PIN PID or Map Viewer Between 1 amp 5 million
Interest Holder At least one
PIN PID or Map Viewer Between 100000 amp 1 million
Interest Holder
At least one
OR
Between 100000 amp 1 million
At least TWO of the following parameters
Interest Type 5 Types or less
Interest Agency 5 Agencies or less
TermOther Dates A span of 10 years or less
Interest Size No limits
PIN PID or Map Viewer Less than 100000
No rules No limits
ILRR Approved Area or BC Province
NA Interest Holder
OR
NA At least TWO of the following parameters
Interest Type 5 Types or less
Interest Agency 5 Agencies or less
TermOther Dates A span of 10 years or less
Interest Size No limits
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 54
15 Appendix C Legal Description Validation Rules
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 55
16 Appendix D Query Validation Criteria Table (unknown)
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 33
Crown Subdivision Search
bull For Crown Primary PIN you may see a single result or a bracketed result Selecting the hyperlink will navigate to the corresponding search results screen
bull The Crown Land Interest hyperlink will navigate to the Crown Land Interest Report screen
bull Selected Crown Subdiv PIN(s) can be displayed with the Map Viewer
bull The OK button with a selected Crown Subdiv PIN will navigate to the Location Type screen populating the PIN location type
Crown Land Interest
bull Subdivision Parcel PIN hyperlink will navigate back to the Crown Subdivision Search Results screen
bull ILRR Interest Identifier hyperlink will display a Detail Report for the interest
bull A selected ILRR Interest Identifier can be displayed with the Map Viewer
bull The OK button with a selected ILRR Interest Identifier will navigate to the Location Type screen populating the ILRR Interest Identifier location type
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 34
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 35
Land Title Subdivision
bull The LTO PID hyperlink will navigate to the Land Title Subdivision Search Results Details window
bull For Primary PIN you may see a single result or a bracketed result Selecting the hyperlink will navigate to the corresponding search results screen
bull Selected LTO PID(s) can be displayed with the Map Viewer
bull The OK button with a selected LTO PID will navigate to the Location Type screen populating the PID location type
bull When the Non-ICF layer icon is displayed in the select column this indicates that the data was not provided through Integrated Cadastral Fabric (ICF)
bull When viewing multiple records in the Map Viewer at the same time the records must come from the same data source (ie all ICF or all Non-ICF)
Right of Way Search
bull For Primary PIN you may see a single result or a bracketed result Selecting the hyperlink will navigate to the corresponding search results screen
bull Selected RoW PIN(s) can be displayed with the Map Viewer bull The OK button with a selected RoW PIN will navigate to the Location Type
screen populating the PIN location type
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 36
94 Term or Other Dates The Term or Other Dates parameter allows you to further refine which interests will be returned in your query There are four date types to choose from
bull Requested Date ndash Date of request
bull Term Start Date ndash Date interest starts
bull Term End Date ndash Date interest ends
bull Interest Date ndash Date interest was filed with agency
Users can choose any combination of these dates to refine their search
If the request date interest date term start date or the term end date does not contain a date within ILRR for an interest the interest may not
appear on the results list depending on how you have defined the Term Other Dates parameter (ie the termother dates parameter is designed to return interest based on the interest date interests that do not have an interest date will not be returned)
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 37
95 Interest Holder Since contact information may be protected under the privacy provisions of the Freedom of Information and Protection of Privacy Act your ability to use this functionality or to view the information may be limited by your level of access security parameters You can search by organization name or individualpartner name The ILRR search engine will add a wildcard at the end of the text you enter You can enter the entire name eg Smith or the first part of the name eg Smi You can also use the wildcard () anywhere in your search text eg mi will return Smith Inc 100 Mile House etc
The interest holder and contact information are taken directly from the responsible agencies computer system and therefore differences in how
the various agencies captures and maintains the information (eg BC Ferries BC Ferries BC Ferries Inc) could affect your search results
951 Search Results
bull New Search returns you to the Interest Holder screen
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 38
bull If you have selected Interest Agency Interest Holders are filtered
bull Selecting the Interest Holder Name hyperlink will display the Interest Holder Detail information
bull Interest Holder contact information will not be displayed for BCeID users
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 39
96 Interest Status The Interest Status parameter allows you to select which statuses to include in the query There are four status types included in the ILRR
bull Request ndash application or request has been accepted by an agency - decision pending
bull Active ndash rightinterest has been granted and is in good standing
bull Inactive ndash the right is no longer active and can not return to active status
bull Suspended ndash action taken by interest granting agency that suspends revokes or restricts action or rights of interest holder It may also mean that the term has expired The interest holder however has a period of time in which to reinstate the right
bull Users can click the Clear All button to unselect all statuses or click Select All to select all statuses
97 Interest Size The Interest Size parameter allows you to search for interest records of a particular size
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 40
98 Custom Query Validation Rules (See Appendix B) For queries using a location type of PID PIN or Map Viewer
bull The AOI must be 5000000 hectares or less in size
ndash Additionally if the AOI is greater than 1000000 hectares in size an Interest Holder is must be defined
ndash One other parameter must be selected
Interest Type (select 5 or less)
Interest Agency (select 5 or less)
Date Range (10 years or less)
Interest Size
bull If the Area of Interest is between 100000 hectares and 1000000 hectares 1 of the following parameters is required
ndash Interest Type (select 5 or less)
ndash Interest Agency (select 5 or less)
ndash Date Range (10 years or less)
ndash Interest Size
bull If the Area of Interest is 100000 hectares or less in size no additional parameters are required
For queries using the location type of ILRR Approved Area or BC Province
bull Interest Holder is required OR
bull 2 of the following parameters are required
ndash Interest Type (select 5 or less)
ndash Interest Agency (select 5 or less)
ndash TermOther Dates (if range selected it must be less than 10 years)
ndash Interest Size
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 41
99 Saving a Query It is important to note that before saving a query you should make sure that your parameters are valid and the query does not generate errors The best way to do this is to run the query When you are satisfied that the query works and generates the results you want to save close or minimize your results window and click on the ldquoSave Queryrdquo button in the Custom Status Parameter Summary window At this time you can also save the query to other users by inputting their user ID
bull Saving a query saves the query parameters of a Custom Status Query or an Interest Query NOT the results
bull Entering the query parameters as part of the description is advised
bull The query description will be displayed on the Summary and Detail Reports when printing a screen or output format is file (excluding CSV)
bull The query can be shared with others
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 42
10 My Queries and Notifications The My Queries and Notifications area of the ILRR provides the user the opportunity to modify copy or delete a previously saved query and to create modify and cancel a notification It is important to note that when saving a query you are saving query parameters not results This means that when the interest data changes in the ILRR the results of your saved query may change as well To save query results have them reported as a document file or sent as a batch report by email and then save the document after following the link in the email notice To be alerted when something has changed within your AOI create a notification for the saved query Notifications are based on saved queries ndash if any updates or inserts occur within the AOI defined by the query the associated notifications are automatically sent
101 Viewing Query Details bull Select the query Name hyperlink
bull Displays the query details
bull Displays notification details when available
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 43
102 Copying a Query bull The Copy Query function allows you to copy the parameters of a saved query
bull You can copy any query in the query list
bull You cannot change the parameters when performing a copy of a query
103 Modifying a Query bull The modify query function is only for queries that you have created If you want
to modify a query that was created by another user you must copy it first then modify it
bull Performing the modify function will navigate to either
ndash Query Interest Record Search Parameters screen
ndash Custom Status Parameter Summary screen
bull There are two areas of the query that can be modified
ndash Query parameters
ndash Query characteristics (query name query description query users)
bull If you have do not save the modifications the output using the Batch function will be derived from your original query parameters not the modified query
104 Deleting a Query bull The delete query function will delete or remove a query from the query list
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 44
bull When the current user is the creator of the query the query will be permanently deleted from
ndash your query list
ndash the query list of other users that had access to this query
bull When the current user is the creator of the query the query will be removed from the query list Other users of this query will still have access to the query
105 Creating a Notification If you want to be alerted when something has changed within a saved query result set you can create a notification for the query that generates the results
Before a notification can be created 3 conditions must be met
1 The query must have been run
2 The query cannot have an existing notification
3 The query cannot exceed maximum run time If these conditions are met a notification can be created for a query Once created the user will receive a notification of a change when
1 A new request or interest record is added
2 There is a change in state of an existing request or interest record
3 There is a change in geometry A Maximum threshold has been set so that you will only receive a notification if the change to the geometry area is greater than 5 or more than 1 hectare or if a point moves more than one meter By choosing the ldquoCreate Notificationrdquo link the user can input any number of email addresses that he wishes to be notified when a change has occurred These can be on the daily weekly monthly or yearly basis
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 45
106 Cancelling a Notification bull The Cancel Notification functions allows you to cancel a notification for a saved
query
bull To Cancel Notifications from queries that belong to another user the query owner must be contacted
bull Only the creator of the query can cancel the notification
107 Receiving a Notification bull The user will receive a notification of change when one or more of the following
conditions are met
ndash New request or interest record is added
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 46
ndash Change in state of an existing request or interest record occurs (status is changed)
ndash Change in geometry for an interest
bull Polygons The total area has changed more than 5 or more than 1 hectare
bull Lines The total area of the buffer shape polygon has changed more than 5 or more than 1 hectare
bull Points The point has moved a distance greater than 1 metre in any direction
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 47
11 Public Report The public report provides clients access to a single comprehensive report that utilizes the same cut of data used internally in a format that conforms to the Freedom of Information and Protection of Privacy standards The reports allow a public user to generate a conflict andor constraint report based on an ILRR interest location area of interest or Geomark URL Select your report option Define search location Review Report
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 48
12 Business Report The Business Reports in the ILRR are business specific reports that have been created for specific work flows Currently there is only one Business Report Mineral Titles - Land Owner Notification
121 Mineral Titles ndash Land Owner Notification Part of the requirement of the mineral tenure holders is notification Bill 12 of the Miscellaneous Statutes Amendment Act 2007 now requires a person to serve notice on the private landowner(s) or Crown land lease holder(s) before commencing a mining activity Within the ILRR Business Reports is the Mineral Titles ndash Land Owner Notification report This report allows the tenure holder to input their tenure number or to select an area of interest and then view the Land Owner Notification report as a PDF
bull The user can select to create a Land Owner Notification report by either entering a Mineral Tenure Number (ie 383281) or by selecting an Area of Interest (AOI) and define an AOI in the Map Viewer using the Area of Interest tools
bull The Land Owner Notification results will be displayed in a PDF report There are four sections to the report the General Information section the Crown land lease section the private land within the AOI section and the private land possibly within the AOI section These are explained in more detail below
ndash The General Information section has the name of the report the date it was
run and the search information The search information indicates whether a user-selected AOI or a Mineral Tenure Number was used to define the geographic extent for the report
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 49
ndash The Crown Land Lease section lists all of the Crown land leases which intersecttouchcome in contact withoverlap the AOI along with the ownerrsquos name and address If a lease has multiple owners each owner and their address would be listed The first owner would be labelled Record 1 the second owner would be Record 2 etc If no leases were found the report would say ldquoNone foundrdquo
ndash The Private Lands Within Area of Interest section lists the private land parcels which are completely or partially within or overlap the AOI The Land Title Parcel Identifier (PID) and legal description are listed for each parcel Ownership information for private land is not part of the ILRR so contact information will need to be acquired using BC Online httpswwwbconlinegovbcca
ndash The Private Land Possibly Within the Area of Interest section lists the private land parcels which are possibly within or overlap the AOI The Land Title Parcel Identifier (PID) and legal description are listed for each parcel Ownership information for private land is not part of the ILRR so contact information will need to be acquired using BC Online
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 50
1211 Determining Ownership of a Parcel
There are a few options for determining the ownership information of a private parcel If you have a BC Online account you can look up this information in the BC Assessment Authority or Land Title and Survey Authority systems
bull Some useful links for BC Online
ndash BC Online Homepage httpswwwbconlinegovbcca
ndash BC Online Products httpswwwbconlinegovbccaproductshtml (probably use the Land amp Real Property)
ndash Account Management httpswwwbconlinegovbccamybconlinehtml
bull If there are only a few overlaps in your Land Owner Notification Report you might want to consider giving the report information to a titles search company and have them provide you with the ownership information you require
bull For more information on the procedures for determining the ownership of private land and Crown land leases the following document can be used
ndash httpwwwemprgovbccaTitlesMineralTitlesPubDocumentsLONFM_LON_procedurespdf
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 51
13 Appendix A ndash Map Inquiry and Map Viewer Symbology
Navigation and administration tools
Full extent - map extends to the full view of British Columbia
Zoom In - Zoom in on the map Click and drag a box to zoom in around a specific area
Zoom Out - click on the map to zoom the map out
Pan - click and drag on the map in the direction you want to move
Zoom Previous - zooms the map to the last extent
Zoom to Uploaded Shapefile ndash zooms the map to an uploaded shapefile
Overview Map - shows where the current map window extent is located in BC
Print to PDF - creates a PDF of the current map view
Save Session - saves a session to server or client (your PC or network)
Open Session - opens a saved session
Markup tools
Point Markup - add a point on the map Line Markup - click 2 or more points on the map to draw a line on the map Rectangle Markup - click and drag to draw a rectangle on the map Polygon Markup - click 3 or more points on the map to draw a polygon Line segments can not cross each other Text Markup - add your own text or a coordinate label Label Markup - select a layer and field to label features on the map Grid Markup - define how many horizontal and vertical lines to mark on the map window Erase Markup - erase individually by clicking on it or erase a group by dragging a box around the area Clear Selection ndashprovides the option to select and clear markup graphics andor AOI graphics
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 52
Upload a Shapefile - add your own shape file to the map Must be BC in Albers projection (BCeID and government users can then use the shape to create an area of interest AOI) Report notified interests
Viewing and analytical tools
Identify Visible - identify attributes of all layers turned on at one point
Identify - click on feature on the map on the active layer to view attribute Identify by Radius - view all attributes on a layer within a specific distance around a point Select - select features on the map Buffer - select features within a specific distance around a selection set Measure Distance - calculates distance of user defined line segment Measure Area - calculates the area of a user defined polygon XY Location - gets you the location coordinates
Select and accept an area of interest(AOI) and add to your map
Draw AOI - Click on 3 or more points to draw an AOI polygon for statusing Pick an existing polygon for an AOI - You can also select the polygon created when you imported your shape file using the Upload a Shapefile tool Erase area of interest ndash Erases your current AOI
Users can accept the AOI and create an instant attribute status report of Crown land rights and interests in their AOI
Click on
14 Appendix B Query Validation Criteria Table
USER SELECTS VALIDATION RULES
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 53
Location Type Area of Interest in Hectares
User Must Select Parameter
Parameter Limits
PIN PID or Map Viewer Between 1 amp 5 million
Interest Holder At least one
PIN PID or Map Viewer Between 100000 amp 1 million
Interest Holder
At least one
OR
Between 100000 amp 1 million
At least TWO of the following parameters
Interest Type 5 Types or less
Interest Agency 5 Agencies or less
TermOther Dates A span of 10 years or less
Interest Size No limits
PIN PID or Map Viewer Less than 100000
No rules No limits
ILRR Approved Area or BC Province
NA Interest Holder
OR
NA At least TWO of the following parameters
Interest Type 5 Types or less
Interest Agency 5 Agencies or less
TermOther Dates A span of 10 years or less
Interest Size No limits
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 54
15 Appendix C Legal Description Validation Rules
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 55
16 Appendix D Query Validation Criteria Table (unknown)
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 34
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 35
Land Title Subdivision
bull The LTO PID hyperlink will navigate to the Land Title Subdivision Search Results Details window
bull For Primary PIN you may see a single result or a bracketed result Selecting the hyperlink will navigate to the corresponding search results screen
bull Selected LTO PID(s) can be displayed with the Map Viewer
bull The OK button with a selected LTO PID will navigate to the Location Type screen populating the PID location type
bull When the Non-ICF layer icon is displayed in the select column this indicates that the data was not provided through Integrated Cadastral Fabric (ICF)
bull When viewing multiple records in the Map Viewer at the same time the records must come from the same data source (ie all ICF or all Non-ICF)
Right of Way Search
bull For Primary PIN you may see a single result or a bracketed result Selecting the hyperlink will navigate to the corresponding search results screen
bull Selected RoW PIN(s) can be displayed with the Map Viewer bull The OK button with a selected RoW PIN will navigate to the Location Type
screen populating the PIN location type
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 36
94 Term or Other Dates The Term or Other Dates parameter allows you to further refine which interests will be returned in your query There are four date types to choose from
bull Requested Date ndash Date of request
bull Term Start Date ndash Date interest starts
bull Term End Date ndash Date interest ends
bull Interest Date ndash Date interest was filed with agency
Users can choose any combination of these dates to refine their search
If the request date interest date term start date or the term end date does not contain a date within ILRR for an interest the interest may not
appear on the results list depending on how you have defined the Term Other Dates parameter (ie the termother dates parameter is designed to return interest based on the interest date interests that do not have an interest date will not be returned)
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 37
95 Interest Holder Since contact information may be protected under the privacy provisions of the Freedom of Information and Protection of Privacy Act your ability to use this functionality or to view the information may be limited by your level of access security parameters You can search by organization name or individualpartner name The ILRR search engine will add a wildcard at the end of the text you enter You can enter the entire name eg Smith or the first part of the name eg Smi You can also use the wildcard () anywhere in your search text eg mi will return Smith Inc 100 Mile House etc
The interest holder and contact information are taken directly from the responsible agencies computer system and therefore differences in how
the various agencies captures and maintains the information (eg BC Ferries BC Ferries BC Ferries Inc) could affect your search results
951 Search Results
bull New Search returns you to the Interest Holder screen
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 38
bull If you have selected Interest Agency Interest Holders are filtered
bull Selecting the Interest Holder Name hyperlink will display the Interest Holder Detail information
bull Interest Holder contact information will not be displayed for BCeID users
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 39
96 Interest Status The Interest Status parameter allows you to select which statuses to include in the query There are four status types included in the ILRR
bull Request ndash application or request has been accepted by an agency - decision pending
bull Active ndash rightinterest has been granted and is in good standing
bull Inactive ndash the right is no longer active and can not return to active status
bull Suspended ndash action taken by interest granting agency that suspends revokes or restricts action or rights of interest holder It may also mean that the term has expired The interest holder however has a period of time in which to reinstate the right
bull Users can click the Clear All button to unselect all statuses or click Select All to select all statuses
97 Interest Size The Interest Size parameter allows you to search for interest records of a particular size
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 40
98 Custom Query Validation Rules (See Appendix B) For queries using a location type of PID PIN or Map Viewer
bull The AOI must be 5000000 hectares or less in size
ndash Additionally if the AOI is greater than 1000000 hectares in size an Interest Holder is must be defined
ndash One other parameter must be selected
Interest Type (select 5 or less)
Interest Agency (select 5 or less)
Date Range (10 years or less)
Interest Size
bull If the Area of Interest is between 100000 hectares and 1000000 hectares 1 of the following parameters is required
ndash Interest Type (select 5 or less)
ndash Interest Agency (select 5 or less)
ndash Date Range (10 years or less)
ndash Interest Size
bull If the Area of Interest is 100000 hectares or less in size no additional parameters are required
For queries using the location type of ILRR Approved Area or BC Province
bull Interest Holder is required OR
bull 2 of the following parameters are required
ndash Interest Type (select 5 or less)
ndash Interest Agency (select 5 or less)
ndash TermOther Dates (if range selected it must be less than 10 years)
ndash Interest Size
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 41
99 Saving a Query It is important to note that before saving a query you should make sure that your parameters are valid and the query does not generate errors The best way to do this is to run the query When you are satisfied that the query works and generates the results you want to save close or minimize your results window and click on the ldquoSave Queryrdquo button in the Custom Status Parameter Summary window At this time you can also save the query to other users by inputting their user ID
bull Saving a query saves the query parameters of a Custom Status Query or an Interest Query NOT the results
bull Entering the query parameters as part of the description is advised
bull The query description will be displayed on the Summary and Detail Reports when printing a screen or output format is file (excluding CSV)
bull The query can be shared with others
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 42
10 My Queries and Notifications The My Queries and Notifications area of the ILRR provides the user the opportunity to modify copy or delete a previously saved query and to create modify and cancel a notification It is important to note that when saving a query you are saving query parameters not results This means that when the interest data changes in the ILRR the results of your saved query may change as well To save query results have them reported as a document file or sent as a batch report by email and then save the document after following the link in the email notice To be alerted when something has changed within your AOI create a notification for the saved query Notifications are based on saved queries ndash if any updates or inserts occur within the AOI defined by the query the associated notifications are automatically sent
101 Viewing Query Details bull Select the query Name hyperlink
bull Displays the query details
bull Displays notification details when available
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 43
102 Copying a Query bull The Copy Query function allows you to copy the parameters of a saved query
bull You can copy any query in the query list
bull You cannot change the parameters when performing a copy of a query
103 Modifying a Query bull The modify query function is only for queries that you have created If you want
to modify a query that was created by another user you must copy it first then modify it
bull Performing the modify function will navigate to either
ndash Query Interest Record Search Parameters screen
ndash Custom Status Parameter Summary screen
bull There are two areas of the query that can be modified
ndash Query parameters
ndash Query characteristics (query name query description query users)
bull If you have do not save the modifications the output using the Batch function will be derived from your original query parameters not the modified query
104 Deleting a Query bull The delete query function will delete or remove a query from the query list
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 44
bull When the current user is the creator of the query the query will be permanently deleted from
ndash your query list
ndash the query list of other users that had access to this query
bull When the current user is the creator of the query the query will be removed from the query list Other users of this query will still have access to the query
105 Creating a Notification If you want to be alerted when something has changed within a saved query result set you can create a notification for the query that generates the results
Before a notification can be created 3 conditions must be met
1 The query must have been run
2 The query cannot have an existing notification
3 The query cannot exceed maximum run time If these conditions are met a notification can be created for a query Once created the user will receive a notification of a change when
1 A new request or interest record is added
2 There is a change in state of an existing request or interest record
3 There is a change in geometry A Maximum threshold has been set so that you will only receive a notification if the change to the geometry area is greater than 5 or more than 1 hectare or if a point moves more than one meter By choosing the ldquoCreate Notificationrdquo link the user can input any number of email addresses that he wishes to be notified when a change has occurred These can be on the daily weekly monthly or yearly basis
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 45
106 Cancelling a Notification bull The Cancel Notification functions allows you to cancel a notification for a saved
query
bull To Cancel Notifications from queries that belong to another user the query owner must be contacted
bull Only the creator of the query can cancel the notification
107 Receiving a Notification bull The user will receive a notification of change when one or more of the following
conditions are met
ndash New request or interest record is added
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 46
ndash Change in state of an existing request or interest record occurs (status is changed)
ndash Change in geometry for an interest
bull Polygons The total area has changed more than 5 or more than 1 hectare
bull Lines The total area of the buffer shape polygon has changed more than 5 or more than 1 hectare
bull Points The point has moved a distance greater than 1 metre in any direction
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 47
11 Public Report The public report provides clients access to a single comprehensive report that utilizes the same cut of data used internally in a format that conforms to the Freedom of Information and Protection of Privacy standards The reports allow a public user to generate a conflict andor constraint report based on an ILRR interest location area of interest or Geomark URL Select your report option Define search location Review Report
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 48
12 Business Report The Business Reports in the ILRR are business specific reports that have been created for specific work flows Currently there is only one Business Report Mineral Titles - Land Owner Notification
121 Mineral Titles ndash Land Owner Notification Part of the requirement of the mineral tenure holders is notification Bill 12 of the Miscellaneous Statutes Amendment Act 2007 now requires a person to serve notice on the private landowner(s) or Crown land lease holder(s) before commencing a mining activity Within the ILRR Business Reports is the Mineral Titles ndash Land Owner Notification report This report allows the tenure holder to input their tenure number or to select an area of interest and then view the Land Owner Notification report as a PDF
bull The user can select to create a Land Owner Notification report by either entering a Mineral Tenure Number (ie 383281) or by selecting an Area of Interest (AOI) and define an AOI in the Map Viewer using the Area of Interest tools
bull The Land Owner Notification results will be displayed in a PDF report There are four sections to the report the General Information section the Crown land lease section the private land within the AOI section and the private land possibly within the AOI section These are explained in more detail below
ndash The General Information section has the name of the report the date it was
run and the search information The search information indicates whether a user-selected AOI or a Mineral Tenure Number was used to define the geographic extent for the report
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 49
ndash The Crown Land Lease section lists all of the Crown land leases which intersecttouchcome in contact withoverlap the AOI along with the ownerrsquos name and address If a lease has multiple owners each owner and their address would be listed The first owner would be labelled Record 1 the second owner would be Record 2 etc If no leases were found the report would say ldquoNone foundrdquo
ndash The Private Lands Within Area of Interest section lists the private land parcels which are completely or partially within or overlap the AOI The Land Title Parcel Identifier (PID) and legal description are listed for each parcel Ownership information for private land is not part of the ILRR so contact information will need to be acquired using BC Online httpswwwbconlinegovbcca
ndash The Private Land Possibly Within the Area of Interest section lists the private land parcels which are possibly within or overlap the AOI The Land Title Parcel Identifier (PID) and legal description are listed for each parcel Ownership information for private land is not part of the ILRR so contact information will need to be acquired using BC Online
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 50
1211 Determining Ownership of a Parcel
There are a few options for determining the ownership information of a private parcel If you have a BC Online account you can look up this information in the BC Assessment Authority or Land Title and Survey Authority systems
bull Some useful links for BC Online
ndash BC Online Homepage httpswwwbconlinegovbcca
ndash BC Online Products httpswwwbconlinegovbccaproductshtml (probably use the Land amp Real Property)
ndash Account Management httpswwwbconlinegovbccamybconlinehtml
bull If there are only a few overlaps in your Land Owner Notification Report you might want to consider giving the report information to a titles search company and have them provide you with the ownership information you require
bull For more information on the procedures for determining the ownership of private land and Crown land leases the following document can be used
ndash httpwwwemprgovbccaTitlesMineralTitlesPubDocumentsLONFM_LON_procedurespdf
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 51
13 Appendix A ndash Map Inquiry and Map Viewer Symbology
Navigation and administration tools
Full extent - map extends to the full view of British Columbia
Zoom In - Zoom in on the map Click and drag a box to zoom in around a specific area
Zoom Out - click on the map to zoom the map out
Pan - click and drag on the map in the direction you want to move
Zoom Previous - zooms the map to the last extent
Zoom to Uploaded Shapefile ndash zooms the map to an uploaded shapefile
Overview Map - shows where the current map window extent is located in BC
Print to PDF - creates a PDF of the current map view
Save Session - saves a session to server or client (your PC or network)
Open Session - opens a saved session
Markup tools
Point Markup - add a point on the map Line Markup - click 2 or more points on the map to draw a line on the map Rectangle Markup - click and drag to draw a rectangle on the map Polygon Markup - click 3 or more points on the map to draw a polygon Line segments can not cross each other Text Markup - add your own text or a coordinate label Label Markup - select a layer and field to label features on the map Grid Markup - define how many horizontal and vertical lines to mark on the map window Erase Markup - erase individually by clicking on it or erase a group by dragging a box around the area Clear Selection ndashprovides the option to select and clear markup graphics andor AOI graphics
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 52
Upload a Shapefile - add your own shape file to the map Must be BC in Albers projection (BCeID and government users can then use the shape to create an area of interest AOI) Report notified interests
Viewing and analytical tools
Identify Visible - identify attributes of all layers turned on at one point
Identify - click on feature on the map on the active layer to view attribute Identify by Radius - view all attributes on a layer within a specific distance around a point Select - select features on the map Buffer - select features within a specific distance around a selection set Measure Distance - calculates distance of user defined line segment Measure Area - calculates the area of a user defined polygon XY Location - gets you the location coordinates
Select and accept an area of interest(AOI) and add to your map
Draw AOI - Click on 3 or more points to draw an AOI polygon for statusing Pick an existing polygon for an AOI - You can also select the polygon created when you imported your shape file using the Upload a Shapefile tool Erase area of interest ndash Erases your current AOI
Users can accept the AOI and create an instant attribute status report of Crown land rights and interests in their AOI
Click on
14 Appendix B Query Validation Criteria Table
USER SELECTS VALIDATION RULES
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 53
Location Type Area of Interest in Hectares
User Must Select Parameter
Parameter Limits
PIN PID or Map Viewer Between 1 amp 5 million
Interest Holder At least one
PIN PID or Map Viewer Between 100000 amp 1 million
Interest Holder
At least one
OR
Between 100000 amp 1 million
At least TWO of the following parameters
Interest Type 5 Types or less
Interest Agency 5 Agencies or less
TermOther Dates A span of 10 years or less
Interest Size No limits
PIN PID or Map Viewer Less than 100000
No rules No limits
ILRR Approved Area or BC Province
NA Interest Holder
OR
NA At least TWO of the following parameters
Interest Type 5 Types or less
Interest Agency 5 Agencies or less
TermOther Dates A span of 10 years or less
Interest Size No limits
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 54
15 Appendix C Legal Description Validation Rules
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 55
16 Appendix D Query Validation Criteria Table (unknown)
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 35
Land Title Subdivision
bull The LTO PID hyperlink will navigate to the Land Title Subdivision Search Results Details window
bull For Primary PIN you may see a single result or a bracketed result Selecting the hyperlink will navigate to the corresponding search results screen
bull Selected LTO PID(s) can be displayed with the Map Viewer
bull The OK button with a selected LTO PID will navigate to the Location Type screen populating the PID location type
bull When the Non-ICF layer icon is displayed in the select column this indicates that the data was not provided through Integrated Cadastral Fabric (ICF)
bull When viewing multiple records in the Map Viewer at the same time the records must come from the same data source (ie all ICF or all Non-ICF)
Right of Way Search
bull For Primary PIN you may see a single result or a bracketed result Selecting the hyperlink will navigate to the corresponding search results screen
bull Selected RoW PIN(s) can be displayed with the Map Viewer bull The OK button with a selected RoW PIN will navigate to the Location Type
screen populating the PIN location type
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 36
94 Term or Other Dates The Term or Other Dates parameter allows you to further refine which interests will be returned in your query There are four date types to choose from
bull Requested Date ndash Date of request
bull Term Start Date ndash Date interest starts
bull Term End Date ndash Date interest ends
bull Interest Date ndash Date interest was filed with agency
Users can choose any combination of these dates to refine their search
If the request date interest date term start date or the term end date does not contain a date within ILRR for an interest the interest may not
appear on the results list depending on how you have defined the Term Other Dates parameter (ie the termother dates parameter is designed to return interest based on the interest date interests that do not have an interest date will not be returned)
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 37
95 Interest Holder Since contact information may be protected under the privacy provisions of the Freedom of Information and Protection of Privacy Act your ability to use this functionality or to view the information may be limited by your level of access security parameters You can search by organization name or individualpartner name The ILRR search engine will add a wildcard at the end of the text you enter You can enter the entire name eg Smith or the first part of the name eg Smi You can also use the wildcard () anywhere in your search text eg mi will return Smith Inc 100 Mile House etc
The interest holder and contact information are taken directly from the responsible agencies computer system and therefore differences in how
the various agencies captures and maintains the information (eg BC Ferries BC Ferries BC Ferries Inc) could affect your search results
951 Search Results
bull New Search returns you to the Interest Holder screen
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 38
bull If you have selected Interest Agency Interest Holders are filtered
bull Selecting the Interest Holder Name hyperlink will display the Interest Holder Detail information
bull Interest Holder contact information will not be displayed for BCeID users
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 39
96 Interest Status The Interest Status parameter allows you to select which statuses to include in the query There are four status types included in the ILRR
bull Request ndash application or request has been accepted by an agency - decision pending
bull Active ndash rightinterest has been granted and is in good standing
bull Inactive ndash the right is no longer active and can not return to active status
bull Suspended ndash action taken by interest granting agency that suspends revokes or restricts action or rights of interest holder It may also mean that the term has expired The interest holder however has a period of time in which to reinstate the right
bull Users can click the Clear All button to unselect all statuses or click Select All to select all statuses
97 Interest Size The Interest Size parameter allows you to search for interest records of a particular size
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 40
98 Custom Query Validation Rules (See Appendix B) For queries using a location type of PID PIN or Map Viewer
bull The AOI must be 5000000 hectares or less in size
ndash Additionally if the AOI is greater than 1000000 hectares in size an Interest Holder is must be defined
ndash One other parameter must be selected
Interest Type (select 5 or less)
Interest Agency (select 5 or less)
Date Range (10 years or less)
Interest Size
bull If the Area of Interest is between 100000 hectares and 1000000 hectares 1 of the following parameters is required
ndash Interest Type (select 5 or less)
ndash Interest Agency (select 5 or less)
ndash Date Range (10 years or less)
ndash Interest Size
bull If the Area of Interest is 100000 hectares or less in size no additional parameters are required
For queries using the location type of ILRR Approved Area or BC Province
bull Interest Holder is required OR
bull 2 of the following parameters are required
ndash Interest Type (select 5 or less)
ndash Interest Agency (select 5 or less)
ndash TermOther Dates (if range selected it must be less than 10 years)
ndash Interest Size
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 41
99 Saving a Query It is important to note that before saving a query you should make sure that your parameters are valid and the query does not generate errors The best way to do this is to run the query When you are satisfied that the query works and generates the results you want to save close or minimize your results window and click on the ldquoSave Queryrdquo button in the Custom Status Parameter Summary window At this time you can also save the query to other users by inputting their user ID
bull Saving a query saves the query parameters of a Custom Status Query or an Interest Query NOT the results
bull Entering the query parameters as part of the description is advised
bull The query description will be displayed on the Summary and Detail Reports when printing a screen or output format is file (excluding CSV)
bull The query can be shared with others
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 42
10 My Queries and Notifications The My Queries and Notifications area of the ILRR provides the user the opportunity to modify copy or delete a previously saved query and to create modify and cancel a notification It is important to note that when saving a query you are saving query parameters not results This means that when the interest data changes in the ILRR the results of your saved query may change as well To save query results have them reported as a document file or sent as a batch report by email and then save the document after following the link in the email notice To be alerted when something has changed within your AOI create a notification for the saved query Notifications are based on saved queries ndash if any updates or inserts occur within the AOI defined by the query the associated notifications are automatically sent
101 Viewing Query Details bull Select the query Name hyperlink
bull Displays the query details
bull Displays notification details when available
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 43
102 Copying a Query bull The Copy Query function allows you to copy the parameters of a saved query
bull You can copy any query in the query list
bull You cannot change the parameters when performing a copy of a query
103 Modifying a Query bull The modify query function is only for queries that you have created If you want
to modify a query that was created by another user you must copy it first then modify it
bull Performing the modify function will navigate to either
ndash Query Interest Record Search Parameters screen
ndash Custom Status Parameter Summary screen
bull There are two areas of the query that can be modified
ndash Query parameters
ndash Query characteristics (query name query description query users)
bull If you have do not save the modifications the output using the Batch function will be derived from your original query parameters not the modified query
104 Deleting a Query bull The delete query function will delete or remove a query from the query list
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 44
bull When the current user is the creator of the query the query will be permanently deleted from
ndash your query list
ndash the query list of other users that had access to this query
bull When the current user is the creator of the query the query will be removed from the query list Other users of this query will still have access to the query
105 Creating a Notification If you want to be alerted when something has changed within a saved query result set you can create a notification for the query that generates the results
Before a notification can be created 3 conditions must be met
1 The query must have been run
2 The query cannot have an existing notification
3 The query cannot exceed maximum run time If these conditions are met a notification can be created for a query Once created the user will receive a notification of a change when
1 A new request or interest record is added
2 There is a change in state of an existing request or interest record
3 There is a change in geometry A Maximum threshold has been set so that you will only receive a notification if the change to the geometry area is greater than 5 or more than 1 hectare or if a point moves more than one meter By choosing the ldquoCreate Notificationrdquo link the user can input any number of email addresses that he wishes to be notified when a change has occurred These can be on the daily weekly monthly or yearly basis
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 45
106 Cancelling a Notification bull The Cancel Notification functions allows you to cancel a notification for a saved
query
bull To Cancel Notifications from queries that belong to another user the query owner must be contacted
bull Only the creator of the query can cancel the notification
107 Receiving a Notification bull The user will receive a notification of change when one or more of the following
conditions are met
ndash New request or interest record is added
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 46
ndash Change in state of an existing request or interest record occurs (status is changed)
ndash Change in geometry for an interest
bull Polygons The total area has changed more than 5 or more than 1 hectare
bull Lines The total area of the buffer shape polygon has changed more than 5 or more than 1 hectare
bull Points The point has moved a distance greater than 1 metre in any direction
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 47
11 Public Report The public report provides clients access to a single comprehensive report that utilizes the same cut of data used internally in a format that conforms to the Freedom of Information and Protection of Privacy standards The reports allow a public user to generate a conflict andor constraint report based on an ILRR interest location area of interest or Geomark URL Select your report option Define search location Review Report
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 48
12 Business Report The Business Reports in the ILRR are business specific reports that have been created for specific work flows Currently there is only one Business Report Mineral Titles - Land Owner Notification
121 Mineral Titles ndash Land Owner Notification Part of the requirement of the mineral tenure holders is notification Bill 12 of the Miscellaneous Statutes Amendment Act 2007 now requires a person to serve notice on the private landowner(s) or Crown land lease holder(s) before commencing a mining activity Within the ILRR Business Reports is the Mineral Titles ndash Land Owner Notification report This report allows the tenure holder to input their tenure number or to select an area of interest and then view the Land Owner Notification report as a PDF
bull The user can select to create a Land Owner Notification report by either entering a Mineral Tenure Number (ie 383281) or by selecting an Area of Interest (AOI) and define an AOI in the Map Viewer using the Area of Interest tools
bull The Land Owner Notification results will be displayed in a PDF report There are four sections to the report the General Information section the Crown land lease section the private land within the AOI section and the private land possibly within the AOI section These are explained in more detail below
ndash The General Information section has the name of the report the date it was
run and the search information The search information indicates whether a user-selected AOI or a Mineral Tenure Number was used to define the geographic extent for the report
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 49
ndash The Crown Land Lease section lists all of the Crown land leases which intersecttouchcome in contact withoverlap the AOI along with the ownerrsquos name and address If a lease has multiple owners each owner and their address would be listed The first owner would be labelled Record 1 the second owner would be Record 2 etc If no leases were found the report would say ldquoNone foundrdquo
ndash The Private Lands Within Area of Interest section lists the private land parcels which are completely or partially within or overlap the AOI The Land Title Parcel Identifier (PID) and legal description are listed for each parcel Ownership information for private land is not part of the ILRR so contact information will need to be acquired using BC Online httpswwwbconlinegovbcca
ndash The Private Land Possibly Within the Area of Interest section lists the private land parcels which are possibly within or overlap the AOI The Land Title Parcel Identifier (PID) and legal description are listed for each parcel Ownership information for private land is not part of the ILRR so contact information will need to be acquired using BC Online
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 50
1211 Determining Ownership of a Parcel
There are a few options for determining the ownership information of a private parcel If you have a BC Online account you can look up this information in the BC Assessment Authority or Land Title and Survey Authority systems
bull Some useful links for BC Online
ndash BC Online Homepage httpswwwbconlinegovbcca
ndash BC Online Products httpswwwbconlinegovbccaproductshtml (probably use the Land amp Real Property)
ndash Account Management httpswwwbconlinegovbccamybconlinehtml
bull If there are only a few overlaps in your Land Owner Notification Report you might want to consider giving the report information to a titles search company and have them provide you with the ownership information you require
bull For more information on the procedures for determining the ownership of private land and Crown land leases the following document can be used
ndash httpwwwemprgovbccaTitlesMineralTitlesPubDocumentsLONFM_LON_procedurespdf
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 51
13 Appendix A ndash Map Inquiry and Map Viewer Symbology
Navigation and administration tools
Full extent - map extends to the full view of British Columbia
Zoom In - Zoom in on the map Click and drag a box to zoom in around a specific area
Zoom Out - click on the map to zoom the map out
Pan - click and drag on the map in the direction you want to move
Zoom Previous - zooms the map to the last extent
Zoom to Uploaded Shapefile ndash zooms the map to an uploaded shapefile
Overview Map - shows where the current map window extent is located in BC
Print to PDF - creates a PDF of the current map view
Save Session - saves a session to server or client (your PC or network)
Open Session - opens a saved session
Markup tools
Point Markup - add a point on the map Line Markup - click 2 or more points on the map to draw a line on the map Rectangle Markup - click and drag to draw a rectangle on the map Polygon Markup - click 3 or more points on the map to draw a polygon Line segments can not cross each other Text Markup - add your own text or a coordinate label Label Markup - select a layer and field to label features on the map Grid Markup - define how many horizontal and vertical lines to mark on the map window Erase Markup - erase individually by clicking on it or erase a group by dragging a box around the area Clear Selection ndashprovides the option to select and clear markup graphics andor AOI graphics
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 52
Upload a Shapefile - add your own shape file to the map Must be BC in Albers projection (BCeID and government users can then use the shape to create an area of interest AOI) Report notified interests
Viewing and analytical tools
Identify Visible - identify attributes of all layers turned on at one point
Identify - click on feature on the map on the active layer to view attribute Identify by Radius - view all attributes on a layer within a specific distance around a point Select - select features on the map Buffer - select features within a specific distance around a selection set Measure Distance - calculates distance of user defined line segment Measure Area - calculates the area of a user defined polygon XY Location - gets you the location coordinates
Select and accept an area of interest(AOI) and add to your map
Draw AOI - Click on 3 or more points to draw an AOI polygon for statusing Pick an existing polygon for an AOI - You can also select the polygon created when you imported your shape file using the Upload a Shapefile tool Erase area of interest ndash Erases your current AOI
Users can accept the AOI and create an instant attribute status report of Crown land rights and interests in their AOI
Click on
14 Appendix B Query Validation Criteria Table
USER SELECTS VALIDATION RULES
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 53
Location Type Area of Interest in Hectares
User Must Select Parameter
Parameter Limits
PIN PID or Map Viewer Between 1 amp 5 million
Interest Holder At least one
PIN PID or Map Viewer Between 100000 amp 1 million
Interest Holder
At least one
OR
Between 100000 amp 1 million
At least TWO of the following parameters
Interest Type 5 Types or less
Interest Agency 5 Agencies or less
TermOther Dates A span of 10 years or less
Interest Size No limits
PIN PID or Map Viewer Less than 100000
No rules No limits
ILRR Approved Area or BC Province
NA Interest Holder
OR
NA At least TWO of the following parameters
Interest Type 5 Types or less
Interest Agency 5 Agencies or less
TermOther Dates A span of 10 years or less
Interest Size No limits
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 54
15 Appendix C Legal Description Validation Rules
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 55
16 Appendix D Query Validation Criteria Table (unknown)
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 36
94 Term or Other Dates The Term or Other Dates parameter allows you to further refine which interests will be returned in your query There are four date types to choose from
bull Requested Date ndash Date of request
bull Term Start Date ndash Date interest starts
bull Term End Date ndash Date interest ends
bull Interest Date ndash Date interest was filed with agency
Users can choose any combination of these dates to refine their search
If the request date interest date term start date or the term end date does not contain a date within ILRR for an interest the interest may not
appear on the results list depending on how you have defined the Term Other Dates parameter (ie the termother dates parameter is designed to return interest based on the interest date interests that do not have an interest date will not be returned)
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 37
95 Interest Holder Since contact information may be protected under the privacy provisions of the Freedom of Information and Protection of Privacy Act your ability to use this functionality or to view the information may be limited by your level of access security parameters You can search by organization name or individualpartner name The ILRR search engine will add a wildcard at the end of the text you enter You can enter the entire name eg Smith or the first part of the name eg Smi You can also use the wildcard () anywhere in your search text eg mi will return Smith Inc 100 Mile House etc
The interest holder and contact information are taken directly from the responsible agencies computer system and therefore differences in how
the various agencies captures and maintains the information (eg BC Ferries BC Ferries BC Ferries Inc) could affect your search results
951 Search Results
bull New Search returns you to the Interest Holder screen
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 38
bull If you have selected Interest Agency Interest Holders are filtered
bull Selecting the Interest Holder Name hyperlink will display the Interest Holder Detail information
bull Interest Holder contact information will not be displayed for BCeID users
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 39
96 Interest Status The Interest Status parameter allows you to select which statuses to include in the query There are four status types included in the ILRR
bull Request ndash application or request has been accepted by an agency - decision pending
bull Active ndash rightinterest has been granted and is in good standing
bull Inactive ndash the right is no longer active and can not return to active status
bull Suspended ndash action taken by interest granting agency that suspends revokes or restricts action or rights of interest holder It may also mean that the term has expired The interest holder however has a period of time in which to reinstate the right
bull Users can click the Clear All button to unselect all statuses or click Select All to select all statuses
97 Interest Size The Interest Size parameter allows you to search for interest records of a particular size
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 40
98 Custom Query Validation Rules (See Appendix B) For queries using a location type of PID PIN or Map Viewer
bull The AOI must be 5000000 hectares or less in size
ndash Additionally if the AOI is greater than 1000000 hectares in size an Interest Holder is must be defined
ndash One other parameter must be selected
Interest Type (select 5 or less)
Interest Agency (select 5 or less)
Date Range (10 years or less)
Interest Size
bull If the Area of Interest is between 100000 hectares and 1000000 hectares 1 of the following parameters is required
ndash Interest Type (select 5 or less)
ndash Interest Agency (select 5 or less)
ndash Date Range (10 years or less)
ndash Interest Size
bull If the Area of Interest is 100000 hectares or less in size no additional parameters are required
For queries using the location type of ILRR Approved Area or BC Province
bull Interest Holder is required OR
bull 2 of the following parameters are required
ndash Interest Type (select 5 or less)
ndash Interest Agency (select 5 or less)
ndash TermOther Dates (if range selected it must be less than 10 years)
ndash Interest Size
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 41
99 Saving a Query It is important to note that before saving a query you should make sure that your parameters are valid and the query does not generate errors The best way to do this is to run the query When you are satisfied that the query works and generates the results you want to save close or minimize your results window and click on the ldquoSave Queryrdquo button in the Custom Status Parameter Summary window At this time you can also save the query to other users by inputting their user ID
bull Saving a query saves the query parameters of a Custom Status Query or an Interest Query NOT the results
bull Entering the query parameters as part of the description is advised
bull The query description will be displayed on the Summary and Detail Reports when printing a screen or output format is file (excluding CSV)
bull The query can be shared with others
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 42
10 My Queries and Notifications The My Queries and Notifications area of the ILRR provides the user the opportunity to modify copy or delete a previously saved query and to create modify and cancel a notification It is important to note that when saving a query you are saving query parameters not results This means that when the interest data changes in the ILRR the results of your saved query may change as well To save query results have them reported as a document file or sent as a batch report by email and then save the document after following the link in the email notice To be alerted when something has changed within your AOI create a notification for the saved query Notifications are based on saved queries ndash if any updates or inserts occur within the AOI defined by the query the associated notifications are automatically sent
101 Viewing Query Details bull Select the query Name hyperlink
bull Displays the query details
bull Displays notification details when available
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 43
102 Copying a Query bull The Copy Query function allows you to copy the parameters of a saved query
bull You can copy any query in the query list
bull You cannot change the parameters when performing a copy of a query
103 Modifying a Query bull The modify query function is only for queries that you have created If you want
to modify a query that was created by another user you must copy it first then modify it
bull Performing the modify function will navigate to either
ndash Query Interest Record Search Parameters screen
ndash Custom Status Parameter Summary screen
bull There are two areas of the query that can be modified
ndash Query parameters
ndash Query characteristics (query name query description query users)
bull If you have do not save the modifications the output using the Batch function will be derived from your original query parameters not the modified query
104 Deleting a Query bull The delete query function will delete or remove a query from the query list
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 44
bull When the current user is the creator of the query the query will be permanently deleted from
ndash your query list
ndash the query list of other users that had access to this query
bull When the current user is the creator of the query the query will be removed from the query list Other users of this query will still have access to the query
105 Creating a Notification If you want to be alerted when something has changed within a saved query result set you can create a notification for the query that generates the results
Before a notification can be created 3 conditions must be met
1 The query must have been run
2 The query cannot have an existing notification
3 The query cannot exceed maximum run time If these conditions are met a notification can be created for a query Once created the user will receive a notification of a change when
1 A new request or interest record is added
2 There is a change in state of an existing request or interest record
3 There is a change in geometry A Maximum threshold has been set so that you will only receive a notification if the change to the geometry area is greater than 5 or more than 1 hectare or if a point moves more than one meter By choosing the ldquoCreate Notificationrdquo link the user can input any number of email addresses that he wishes to be notified when a change has occurred These can be on the daily weekly monthly or yearly basis
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 45
106 Cancelling a Notification bull The Cancel Notification functions allows you to cancel a notification for a saved
query
bull To Cancel Notifications from queries that belong to another user the query owner must be contacted
bull Only the creator of the query can cancel the notification
107 Receiving a Notification bull The user will receive a notification of change when one or more of the following
conditions are met
ndash New request or interest record is added
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 46
ndash Change in state of an existing request or interest record occurs (status is changed)
ndash Change in geometry for an interest
bull Polygons The total area has changed more than 5 or more than 1 hectare
bull Lines The total area of the buffer shape polygon has changed more than 5 or more than 1 hectare
bull Points The point has moved a distance greater than 1 metre in any direction
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 47
11 Public Report The public report provides clients access to a single comprehensive report that utilizes the same cut of data used internally in a format that conforms to the Freedom of Information and Protection of Privacy standards The reports allow a public user to generate a conflict andor constraint report based on an ILRR interest location area of interest or Geomark URL Select your report option Define search location Review Report
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 48
12 Business Report The Business Reports in the ILRR are business specific reports that have been created for specific work flows Currently there is only one Business Report Mineral Titles - Land Owner Notification
121 Mineral Titles ndash Land Owner Notification Part of the requirement of the mineral tenure holders is notification Bill 12 of the Miscellaneous Statutes Amendment Act 2007 now requires a person to serve notice on the private landowner(s) or Crown land lease holder(s) before commencing a mining activity Within the ILRR Business Reports is the Mineral Titles ndash Land Owner Notification report This report allows the tenure holder to input their tenure number or to select an area of interest and then view the Land Owner Notification report as a PDF
bull The user can select to create a Land Owner Notification report by either entering a Mineral Tenure Number (ie 383281) or by selecting an Area of Interest (AOI) and define an AOI in the Map Viewer using the Area of Interest tools
bull The Land Owner Notification results will be displayed in a PDF report There are four sections to the report the General Information section the Crown land lease section the private land within the AOI section and the private land possibly within the AOI section These are explained in more detail below
ndash The General Information section has the name of the report the date it was
run and the search information The search information indicates whether a user-selected AOI or a Mineral Tenure Number was used to define the geographic extent for the report
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 49
ndash The Crown Land Lease section lists all of the Crown land leases which intersecttouchcome in contact withoverlap the AOI along with the ownerrsquos name and address If a lease has multiple owners each owner and their address would be listed The first owner would be labelled Record 1 the second owner would be Record 2 etc If no leases were found the report would say ldquoNone foundrdquo
ndash The Private Lands Within Area of Interest section lists the private land parcels which are completely or partially within or overlap the AOI The Land Title Parcel Identifier (PID) and legal description are listed for each parcel Ownership information for private land is not part of the ILRR so contact information will need to be acquired using BC Online httpswwwbconlinegovbcca
ndash The Private Land Possibly Within the Area of Interest section lists the private land parcels which are possibly within or overlap the AOI The Land Title Parcel Identifier (PID) and legal description are listed for each parcel Ownership information for private land is not part of the ILRR so contact information will need to be acquired using BC Online
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 50
1211 Determining Ownership of a Parcel
There are a few options for determining the ownership information of a private parcel If you have a BC Online account you can look up this information in the BC Assessment Authority or Land Title and Survey Authority systems
bull Some useful links for BC Online
ndash BC Online Homepage httpswwwbconlinegovbcca
ndash BC Online Products httpswwwbconlinegovbccaproductshtml (probably use the Land amp Real Property)
ndash Account Management httpswwwbconlinegovbccamybconlinehtml
bull If there are only a few overlaps in your Land Owner Notification Report you might want to consider giving the report information to a titles search company and have them provide you with the ownership information you require
bull For more information on the procedures for determining the ownership of private land and Crown land leases the following document can be used
ndash httpwwwemprgovbccaTitlesMineralTitlesPubDocumentsLONFM_LON_procedurespdf
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 51
13 Appendix A ndash Map Inquiry and Map Viewer Symbology
Navigation and administration tools
Full extent - map extends to the full view of British Columbia
Zoom In - Zoom in on the map Click and drag a box to zoom in around a specific area
Zoom Out - click on the map to zoom the map out
Pan - click and drag on the map in the direction you want to move
Zoom Previous - zooms the map to the last extent
Zoom to Uploaded Shapefile ndash zooms the map to an uploaded shapefile
Overview Map - shows where the current map window extent is located in BC
Print to PDF - creates a PDF of the current map view
Save Session - saves a session to server or client (your PC or network)
Open Session - opens a saved session
Markup tools
Point Markup - add a point on the map Line Markup - click 2 or more points on the map to draw a line on the map Rectangle Markup - click and drag to draw a rectangle on the map Polygon Markup - click 3 or more points on the map to draw a polygon Line segments can not cross each other Text Markup - add your own text or a coordinate label Label Markup - select a layer and field to label features on the map Grid Markup - define how many horizontal and vertical lines to mark on the map window Erase Markup - erase individually by clicking on it or erase a group by dragging a box around the area Clear Selection ndashprovides the option to select and clear markup graphics andor AOI graphics
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 52
Upload a Shapefile - add your own shape file to the map Must be BC in Albers projection (BCeID and government users can then use the shape to create an area of interest AOI) Report notified interests
Viewing and analytical tools
Identify Visible - identify attributes of all layers turned on at one point
Identify - click on feature on the map on the active layer to view attribute Identify by Radius - view all attributes on a layer within a specific distance around a point Select - select features on the map Buffer - select features within a specific distance around a selection set Measure Distance - calculates distance of user defined line segment Measure Area - calculates the area of a user defined polygon XY Location - gets you the location coordinates
Select and accept an area of interest(AOI) and add to your map
Draw AOI - Click on 3 or more points to draw an AOI polygon for statusing Pick an existing polygon for an AOI - You can also select the polygon created when you imported your shape file using the Upload a Shapefile tool Erase area of interest ndash Erases your current AOI
Users can accept the AOI and create an instant attribute status report of Crown land rights and interests in their AOI
Click on
14 Appendix B Query Validation Criteria Table
USER SELECTS VALIDATION RULES
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 53
Location Type Area of Interest in Hectares
User Must Select Parameter
Parameter Limits
PIN PID or Map Viewer Between 1 amp 5 million
Interest Holder At least one
PIN PID or Map Viewer Between 100000 amp 1 million
Interest Holder
At least one
OR
Between 100000 amp 1 million
At least TWO of the following parameters
Interest Type 5 Types or less
Interest Agency 5 Agencies or less
TermOther Dates A span of 10 years or less
Interest Size No limits
PIN PID or Map Viewer Less than 100000
No rules No limits
ILRR Approved Area or BC Province
NA Interest Holder
OR
NA At least TWO of the following parameters
Interest Type 5 Types or less
Interest Agency 5 Agencies or less
TermOther Dates A span of 10 years or less
Interest Size No limits
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 54
15 Appendix C Legal Description Validation Rules
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 55
16 Appendix D Query Validation Criteria Table (unknown)
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 37
95 Interest Holder Since contact information may be protected under the privacy provisions of the Freedom of Information and Protection of Privacy Act your ability to use this functionality or to view the information may be limited by your level of access security parameters You can search by organization name or individualpartner name The ILRR search engine will add a wildcard at the end of the text you enter You can enter the entire name eg Smith or the first part of the name eg Smi You can also use the wildcard () anywhere in your search text eg mi will return Smith Inc 100 Mile House etc
The interest holder and contact information are taken directly from the responsible agencies computer system and therefore differences in how
the various agencies captures and maintains the information (eg BC Ferries BC Ferries BC Ferries Inc) could affect your search results
951 Search Results
bull New Search returns you to the Interest Holder screen
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 38
bull If you have selected Interest Agency Interest Holders are filtered
bull Selecting the Interest Holder Name hyperlink will display the Interest Holder Detail information
bull Interest Holder contact information will not be displayed for BCeID users
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 39
96 Interest Status The Interest Status parameter allows you to select which statuses to include in the query There are four status types included in the ILRR
bull Request ndash application or request has been accepted by an agency - decision pending
bull Active ndash rightinterest has been granted and is in good standing
bull Inactive ndash the right is no longer active and can not return to active status
bull Suspended ndash action taken by interest granting agency that suspends revokes or restricts action or rights of interest holder It may also mean that the term has expired The interest holder however has a period of time in which to reinstate the right
bull Users can click the Clear All button to unselect all statuses or click Select All to select all statuses
97 Interest Size The Interest Size parameter allows you to search for interest records of a particular size
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 40
98 Custom Query Validation Rules (See Appendix B) For queries using a location type of PID PIN or Map Viewer
bull The AOI must be 5000000 hectares or less in size
ndash Additionally if the AOI is greater than 1000000 hectares in size an Interest Holder is must be defined
ndash One other parameter must be selected
Interest Type (select 5 or less)
Interest Agency (select 5 or less)
Date Range (10 years or less)
Interest Size
bull If the Area of Interest is between 100000 hectares and 1000000 hectares 1 of the following parameters is required
ndash Interest Type (select 5 or less)
ndash Interest Agency (select 5 or less)
ndash Date Range (10 years or less)
ndash Interest Size
bull If the Area of Interest is 100000 hectares or less in size no additional parameters are required
For queries using the location type of ILRR Approved Area or BC Province
bull Interest Holder is required OR
bull 2 of the following parameters are required
ndash Interest Type (select 5 or less)
ndash Interest Agency (select 5 or less)
ndash TermOther Dates (if range selected it must be less than 10 years)
ndash Interest Size
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 41
99 Saving a Query It is important to note that before saving a query you should make sure that your parameters are valid and the query does not generate errors The best way to do this is to run the query When you are satisfied that the query works and generates the results you want to save close or minimize your results window and click on the ldquoSave Queryrdquo button in the Custom Status Parameter Summary window At this time you can also save the query to other users by inputting their user ID
bull Saving a query saves the query parameters of a Custom Status Query or an Interest Query NOT the results
bull Entering the query parameters as part of the description is advised
bull The query description will be displayed on the Summary and Detail Reports when printing a screen or output format is file (excluding CSV)
bull The query can be shared with others
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 42
10 My Queries and Notifications The My Queries and Notifications area of the ILRR provides the user the opportunity to modify copy or delete a previously saved query and to create modify and cancel a notification It is important to note that when saving a query you are saving query parameters not results This means that when the interest data changes in the ILRR the results of your saved query may change as well To save query results have them reported as a document file or sent as a batch report by email and then save the document after following the link in the email notice To be alerted when something has changed within your AOI create a notification for the saved query Notifications are based on saved queries ndash if any updates or inserts occur within the AOI defined by the query the associated notifications are automatically sent
101 Viewing Query Details bull Select the query Name hyperlink
bull Displays the query details
bull Displays notification details when available
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 43
102 Copying a Query bull The Copy Query function allows you to copy the parameters of a saved query
bull You can copy any query in the query list
bull You cannot change the parameters when performing a copy of a query
103 Modifying a Query bull The modify query function is only for queries that you have created If you want
to modify a query that was created by another user you must copy it first then modify it
bull Performing the modify function will navigate to either
ndash Query Interest Record Search Parameters screen
ndash Custom Status Parameter Summary screen
bull There are two areas of the query that can be modified
ndash Query parameters
ndash Query characteristics (query name query description query users)
bull If you have do not save the modifications the output using the Batch function will be derived from your original query parameters not the modified query
104 Deleting a Query bull The delete query function will delete or remove a query from the query list
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 44
bull When the current user is the creator of the query the query will be permanently deleted from
ndash your query list
ndash the query list of other users that had access to this query
bull When the current user is the creator of the query the query will be removed from the query list Other users of this query will still have access to the query
105 Creating a Notification If you want to be alerted when something has changed within a saved query result set you can create a notification for the query that generates the results
Before a notification can be created 3 conditions must be met
1 The query must have been run
2 The query cannot have an existing notification
3 The query cannot exceed maximum run time If these conditions are met a notification can be created for a query Once created the user will receive a notification of a change when
1 A new request or interest record is added
2 There is a change in state of an existing request or interest record
3 There is a change in geometry A Maximum threshold has been set so that you will only receive a notification if the change to the geometry area is greater than 5 or more than 1 hectare or if a point moves more than one meter By choosing the ldquoCreate Notificationrdquo link the user can input any number of email addresses that he wishes to be notified when a change has occurred These can be on the daily weekly monthly or yearly basis
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 45
106 Cancelling a Notification bull The Cancel Notification functions allows you to cancel a notification for a saved
query
bull To Cancel Notifications from queries that belong to another user the query owner must be contacted
bull Only the creator of the query can cancel the notification
107 Receiving a Notification bull The user will receive a notification of change when one or more of the following
conditions are met
ndash New request or interest record is added
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 46
ndash Change in state of an existing request or interest record occurs (status is changed)
ndash Change in geometry for an interest
bull Polygons The total area has changed more than 5 or more than 1 hectare
bull Lines The total area of the buffer shape polygon has changed more than 5 or more than 1 hectare
bull Points The point has moved a distance greater than 1 metre in any direction
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 47
11 Public Report The public report provides clients access to a single comprehensive report that utilizes the same cut of data used internally in a format that conforms to the Freedom of Information and Protection of Privacy standards The reports allow a public user to generate a conflict andor constraint report based on an ILRR interest location area of interest or Geomark URL Select your report option Define search location Review Report
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 48
12 Business Report The Business Reports in the ILRR are business specific reports that have been created for specific work flows Currently there is only one Business Report Mineral Titles - Land Owner Notification
121 Mineral Titles ndash Land Owner Notification Part of the requirement of the mineral tenure holders is notification Bill 12 of the Miscellaneous Statutes Amendment Act 2007 now requires a person to serve notice on the private landowner(s) or Crown land lease holder(s) before commencing a mining activity Within the ILRR Business Reports is the Mineral Titles ndash Land Owner Notification report This report allows the tenure holder to input their tenure number or to select an area of interest and then view the Land Owner Notification report as a PDF
bull The user can select to create a Land Owner Notification report by either entering a Mineral Tenure Number (ie 383281) or by selecting an Area of Interest (AOI) and define an AOI in the Map Viewer using the Area of Interest tools
bull The Land Owner Notification results will be displayed in a PDF report There are four sections to the report the General Information section the Crown land lease section the private land within the AOI section and the private land possibly within the AOI section These are explained in more detail below
ndash The General Information section has the name of the report the date it was
run and the search information The search information indicates whether a user-selected AOI or a Mineral Tenure Number was used to define the geographic extent for the report
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 49
ndash The Crown Land Lease section lists all of the Crown land leases which intersecttouchcome in contact withoverlap the AOI along with the ownerrsquos name and address If a lease has multiple owners each owner and their address would be listed The first owner would be labelled Record 1 the second owner would be Record 2 etc If no leases were found the report would say ldquoNone foundrdquo
ndash The Private Lands Within Area of Interest section lists the private land parcels which are completely or partially within or overlap the AOI The Land Title Parcel Identifier (PID) and legal description are listed for each parcel Ownership information for private land is not part of the ILRR so contact information will need to be acquired using BC Online httpswwwbconlinegovbcca
ndash The Private Land Possibly Within the Area of Interest section lists the private land parcels which are possibly within or overlap the AOI The Land Title Parcel Identifier (PID) and legal description are listed for each parcel Ownership information for private land is not part of the ILRR so contact information will need to be acquired using BC Online
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 50
1211 Determining Ownership of a Parcel
There are a few options for determining the ownership information of a private parcel If you have a BC Online account you can look up this information in the BC Assessment Authority or Land Title and Survey Authority systems
bull Some useful links for BC Online
ndash BC Online Homepage httpswwwbconlinegovbcca
ndash BC Online Products httpswwwbconlinegovbccaproductshtml (probably use the Land amp Real Property)
ndash Account Management httpswwwbconlinegovbccamybconlinehtml
bull If there are only a few overlaps in your Land Owner Notification Report you might want to consider giving the report information to a titles search company and have them provide you with the ownership information you require
bull For more information on the procedures for determining the ownership of private land and Crown land leases the following document can be used
ndash httpwwwemprgovbccaTitlesMineralTitlesPubDocumentsLONFM_LON_procedurespdf
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 51
13 Appendix A ndash Map Inquiry and Map Viewer Symbology
Navigation and administration tools
Full extent - map extends to the full view of British Columbia
Zoom In - Zoom in on the map Click and drag a box to zoom in around a specific area
Zoom Out - click on the map to zoom the map out
Pan - click and drag on the map in the direction you want to move
Zoom Previous - zooms the map to the last extent
Zoom to Uploaded Shapefile ndash zooms the map to an uploaded shapefile
Overview Map - shows where the current map window extent is located in BC
Print to PDF - creates a PDF of the current map view
Save Session - saves a session to server or client (your PC or network)
Open Session - opens a saved session
Markup tools
Point Markup - add a point on the map Line Markup - click 2 or more points on the map to draw a line on the map Rectangle Markup - click and drag to draw a rectangle on the map Polygon Markup - click 3 or more points on the map to draw a polygon Line segments can not cross each other Text Markup - add your own text or a coordinate label Label Markup - select a layer and field to label features on the map Grid Markup - define how many horizontal and vertical lines to mark on the map window Erase Markup - erase individually by clicking on it or erase a group by dragging a box around the area Clear Selection ndashprovides the option to select and clear markup graphics andor AOI graphics
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 52
Upload a Shapefile - add your own shape file to the map Must be BC in Albers projection (BCeID and government users can then use the shape to create an area of interest AOI) Report notified interests
Viewing and analytical tools
Identify Visible - identify attributes of all layers turned on at one point
Identify - click on feature on the map on the active layer to view attribute Identify by Radius - view all attributes on a layer within a specific distance around a point Select - select features on the map Buffer - select features within a specific distance around a selection set Measure Distance - calculates distance of user defined line segment Measure Area - calculates the area of a user defined polygon XY Location - gets you the location coordinates
Select and accept an area of interest(AOI) and add to your map
Draw AOI - Click on 3 or more points to draw an AOI polygon for statusing Pick an existing polygon for an AOI - You can also select the polygon created when you imported your shape file using the Upload a Shapefile tool Erase area of interest ndash Erases your current AOI
Users can accept the AOI and create an instant attribute status report of Crown land rights and interests in their AOI
Click on
14 Appendix B Query Validation Criteria Table
USER SELECTS VALIDATION RULES
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 53
Location Type Area of Interest in Hectares
User Must Select Parameter
Parameter Limits
PIN PID or Map Viewer Between 1 amp 5 million
Interest Holder At least one
PIN PID or Map Viewer Between 100000 amp 1 million
Interest Holder
At least one
OR
Between 100000 amp 1 million
At least TWO of the following parameters
Interest Type 5 Types or less
Interest Agency 5 Agencies or less
TermOther Dates A span of 10 years or less
Interest Size No limits
PIN PID or Map Viewer Less than 100000
No rules No limits
ILRR Approved Area or BC Province
NA Interest Holder
OR
NA At least TWO of the following parameters
Interest Type 5 Types or less
Interest Agency 5 Agencies or less
TermOther Dates A span of 10 years or less
Interest Size No limits
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 54
15 Appendix C Legal Description Validation Rules
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 55
16 Appendix D Query Validation Criteria Table (unknown)
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 38
bull If you have selected Interest Agency Interest Holders are filtered
bull Selecting the Interest Holder Name hyperlink will display the Interest Holder Detail information
bull Interest Holder contact information will not be displayed for BCeID users
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 39
96 Interest Status The Interest Status parameter allows you to select which statuses to include in the query There are four status types included in the ILRR
bull Request ndash application or request has been accepted by an agency - decision pending
bull Active ndash rightinterest has been granted and is in good standing
bull Inactive ndash the right is no longer active and can not return to active status
bull Suspended ndash action taken by interest granting agency that suspends revokes or restricts action or rights of interest holder It may also mean that the term has expired The interest holder however has a period of time in which to reinstate the right
bull Users can click the Clear All button to unselect all statuses or click Select All to select all statuses
97 Interest Size The Interest Size parameter allows you to search for interest records of a particular size
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 40
98 Custom Query Validation Rules (See Appendix B) For queries using a location type of PID PIN or Map Viewer
bull The AOI must be 5000000 hectares or less in size
ndash Additionally if the AOI is greater than 1000000 hectares in size an Interest Holder is must be defined
ndash One other parameter must be selected
Interest Type (select 5 or less)
Interest Agency (select 5 or less)
Date Range (10 years or less)
Interest Size
bull If the Area of Interest is between 100000 hectares and 1000000 hectares 1 of the following parameters is required
ndash Interest Type (select 5 or less)
ndash Interest Agency (select 5 or less)
ndash Date Range (10 years or less)
ndash Interest Size
bull If the Area of Interest is 100000 hectares or less in size no additional parameters are required
For queries using the location type of ILRR Approved Area or BC Province
bull Interest Holder is required OR
bull 2 of the following parameters are required
ndash Interest Type (select 5 or less)
ndash Interest Agency (select 5 or less)
ndash TermOther Dates (if range selected it must be less than 10 years)
ndash Interest Size
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 41
99 Saving a Query It is important to note that before saving a query you should make sure that your parameters are valid and the query does not generate errors The best way to do this is to run the query When you are satisfied that the query works and generates the results you want to save close or minimize your results window and click on the ldquoSave Queryrdquo button in the Custom Status Parameter Summary window At this time you can also save the query to other users by inputting their user ID
bull Saving a query saves the query parameters of a Custom Status Query or an Interest Query NOT the results
bull Entering the query parameters as part of the description is advised
bull The query description will be displayed on the Summary and Detail Reports when printing a screen or output format is file (excluding CSV)
bull The query can be shared with others
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 42
10 My Queries and Notifications The My Queries and Notifications area of the ILRR provides the user the opportunity to modify copy or delete a previously saved query and to create modify and cancel a notification It is important to note that when saving a query you are saving query parameters not results This means that when the interest data changes in the ILRR the results of your saved query may change as well To save query results have them reported as a document file or sent as a batch report by email and then save the document after following the link in the email notice To be alerted when something has changed within your AOI create a notification for the saved query Notifications are based on saved queries ndash if any updates or inserts occur within the AOI defined by the query the associated notifications are automatically sent
101 Viewing Query Details bull Select the query Name hyperlink
bull Displays the query details
bull Displays notification details when available
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 43
102 Copying a Query bull The Copy Query function allows you to copy the parameters of a saved query
bull You can copy any query in the query list
bull You cannot change the parameters when performing a copy of a query
103 Modifying a Query bull The modify query function is only for queries that you have created If you want
to modify a query that was created by another user you must copy it first then modify it
bull Performing the modify function will navigate to either
ndash Query Interest Record Search Parameters screen
ndash Custom Status Parameter Summary screen
bull There are two areas of the query that can be modified
ndash Query parameters
ndash Query characteristics (query name query description query users)
bull If you have do not save the modifications the output using the Batch function will be derived from your original query parameters not the modified query
104 Deleting a Query bull The delete query function will delete or remove a query from the query list
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 44
bull When the current user is the creator of the query the query will be permanently deleted from
ndash your query list
ndash the query list of other users that had access to this query
bull When the current user is the creator of the query the query will be removed from the query list Other users of this query will still have access to the query
105 Creating a Notification If you want to be alerted when something has changed within a saved query result set you can create a notification for the query that generates the results
Before a notification can be created 3 conditions must be met
1 The query must have been run
2 The query cannot have an existing notification
3 The query cannot exceed maximum run time If these conditions are met a notification can be created for a query Once created the user will receive a notification of a change when
1 A new request or interest record is added
2 There is a change in state of an existing request or interest record
3 There is a change in geometry A Maximum threshold has been set so that you will only receive a notification if the change to the geometry area is greater than 5 or more than 1 hectare or if a point moves more than one meter By choosing the ldquoCreate Notificationrdquo link the user can input any number of email addresses that he wishes to be notified when a change has occurred These can be on the daily weekly monthly or yearly basis
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 45
106 Cancelling a Notification bull The Cancel Notification functions allows you to cancel a notification for a saved
query
bull To Cancel Notifications from queries that belong to another user the query owner must be contacted
bull Only the creator of the query can cancel the notification
107 Receiving a Notification bull The user will receive a notification of change when one or more of the following
conditions are met
ndash New request or interest record is added
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 46
ndash Change in state of an existing request or interest record occurs (status is changed)
ndash Change in geometry for an interest
bull Polygons The total area has changed more than 5 or more than 1 hectare
bull Lines The total area of the buffer shape polygon has changed more than 5 or more than 1 hectare
bull Points The point has moved a distance greater than 1 metre in any direction
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 47
11 Public Report The public report provides clients access to a single comprehensive report that utilizes the same cut of data used internally in a format that conforms to the Freedom of Information and Protection of Privacy standards The reports allow a public user to generate a conflict andor constraint report based on an ILRR interest location area of interest or Geomark URL Select your report option Define search location Review Report
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 48
12 Business Report The Business Reports in the ILRR are business specific reports that have been created for specific work flows Currently there is only one Business Report Mineral Titles - Land Owner Notification
121 Mineral Titles ndash Land Owner Notification Part of the requirement of the mineral tenure holders is notification Bill 12 of the Miscellaneous Statutes Amendment Act 2007 now requires a person to serve notice on the private landowner(s) or Crown land lease holder(s) before commencing a mining activity Within the ILRR Business Reports is the Mineral Titles ndash Land Owner Notification report This report allows the tenure holder to input their tenure number or to select an area of interest and then view the Land Owner Notification report as a PDF
bull The user can select to create a Land Owner Notification report by either entering a Mineral Tenure Number (ie 383281) or by selecting an Area of Interest (AOI) and define an AOI in the Map Viewer using the Area of Interest tools
bull The Land Owner Notification results will be displayed in a PDF report There are four sections to the report the General Information section the Crown land lease section the private land within the AOI section and the private land possibly within the AOI section These are explained in more detail below
ndash The General Information section has the name of the report the date it was
run and the search information The search information indicates whether a user-selected AOI or a Mineral Tenure Number was used to define the geographic extent for the report
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 49
ndash The Crown Land Lease section lists all of the Crown land leases which intersecttouchcome in contact withoverlap the AOI along with the ownerrsquos name and address If a lease has multiple owners each owner and their address would be listed The first owner would be labelled Record 1 the second owner would be Record 2 etc If no leases were found the report would say ldquoNone foundrdquo
ndash The Private Lands Within Area of Interest section lists the private land parcels which are completely or partially within or overlap the AOI The Land Title Parcel Identifier (PID) and legal description are listed for each parcel Ownership information for private land is not part of the ILRR so contact information will need to be acquired using BC Online httpswwwbconlinegovbcca
ndash The Private Land Possibly Within the Area of Interest section lists the private land parcels which are possibly within or overlap the AOI The Land Title Parcel Identifier (PID) and legal description are listed for each parcel Ownership information for private land is not part of the ILRR so contact information will need to be acquired using BC Online
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 50
1211 Determining Ownership of a Parcel
There are a few options for determining the ownership information of a private parcel If you have a BC Online account you can look up this information in the BC Assessment Authority or Land Title and Survey Authority systems
bull Some useful links for BC Online
ndash BC Online Homepage httpswwwbconlinegovbcca
ndash BC Online Products httpswwwbconlinegovbccaproductshtml (probably use the Land amp Real Property)
ndash Account Management httpswwwbconlinegovbccamybconlinehtml
bull If there are only a few overlaps in your Land Owner Notification Report you might want to consider giving the report information to a titles search company and have them provide you with the ownership information you require
bull For more information on the procedures for determining the ownership of private land and Crown land leases the following document can be used
ndash httpwwwemprgovbccaTitlesMineralTitlesPubDocumentsLONFM_LON_procedurespdf
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 51
13 Appendix A ndash Map Inquiry and Map Viewer Symbology
Navigation and administration tools
Full extent - map extends to the full view of British Columbia
Zoom In - Zoom in on the map Click and drag a box to zoom in around a specific area
Zoom Out - click on the map to zoom the map out
Pan - click and drag on the map in the direction you want to move
Zoom Previous - zooms the map to the last extent
Zoom to Uploaded Shapefile ndash zooms the map to an uploaded shapefile
Overview Map - shows where the current map window extent is located in BC
Print to PDF - creates a PDF of the current map view
Save Session - saves a session to server or client (your PC or network)
Open Session - opens a saved session
Markup tools
Point Markup - add a point on the map Line Markup - click 2 or more points on the map to draw a line on the map Rectangle Markup - click and drag to draw a rectangle on the map Polygon Markup - click 3 or more points on the map to draw a polygon Line segments can not cross each other Text Markup - add your own text or a coordinate label Label Markup - select a layer and field to label features on the map Grid Markup - define how many horizontal and vertical lines to mark on the map window Erase Markup - erase individually by clicking on it or erase a group by dragging a box around the area Clear Selection ndashprovides the option to select and clear markup graphics andor AOI graphics
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 52
Upload a Shapefile - add your own shape file to the map Must be BC in Albers projection (BCeID and government users can then use the shape to create an area of interest AOI) Report notified interests
Viewing and analytical tools
Identify Visible - identify attributes of all layers turned on at one point
Identify - click on feature on the map on the active layer to view attribute Identify by Radius - view all attributes on a layer within a specific distance around a point Select - select features on the map Buffer - select features within a specific distance around a selection set Measure Distance - calculates distance of user defined line segment Measure Area - calculates the area of a user defined polygon XY Location - gets you the location coordinates
Select and accept an area of interest(AOI) and add to your map
Draw AOI - Click on 3 or more points to draw an AOI polygon for statusing Pick an existing polygon for an AOI - You can also select the polygon created when you imported your shape file using the Upload a Shapefile tool Erase area of interest ndash Erases your current AOI
Users can accept the AOI and create an instant attribute status report of Crown land rights and interests in their AOI
Click on
14 Appendix B Query Validation Criteria Table
USER SELECTS VALIDATION RULES
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 53
Location Type Area of Interest in Hectares
User Must Select Parameter
Parameter Limits
PIN PID or Map Viewer Between 1 amp 5 million
Interest Holder At least one
PIN PID or Map Viewer Between 100000 amp 1 million
Interest Holder
At least one
OR
Between 100000 amp 1 million
At least TWO of the following parameters
Interest Type 5 Types or less
Interest Agency 5 Agencies or less
TermOther Dates A span of 10 years or less
Interest Size No limits
PIN PID or Map Viewer Less than 100000
No rules No limits
ILRR Approved Area or BC Province
NA Interest Holder
OR
NA At least TWO of the following parameters
Interest Type 5 Types or less
Interest Agency 5 Agencies or less
TermOther Dates A span of 10 years or less
Interest Size No limits
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 54
15 Appendix C Legal Description Validation Rules
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 55
16 Appendix D Query Validation Criteria Table (unknown)
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 39
96 Interest Status The Interest Status parameter allows you to select which statuses to include in the query There are four status types included in the ILRR
bull Request ndash application or request has been accepted by an agency - decision pending
bull Active ndash rightinterest has been granted and is in good standing
bull Inactive ndash the right is no longer active and can not return to active status
bull Suspended ndash action taken by interest granting agency that suspends revokes or restricts action or rights of interest holder It may also mean that the term has expired The interest holder however has a period of time in which to reinstate the right
bull Users can click the Clear All button to unselect all statuses or click Select All to select all statuses
97 Interest Size The Interest Size parameter allows you to search for interest records of a particular size
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 40
98 Custom Query Validation Rules (See Appendix B) For queries using a location type of PID PIN or Map Viewer
bull The AOI must be 5000000 hectares or less in size
ndash Additionally if the AOI is greater than 1000000 hectares in size an Interest Holder is must be defined
ndash One other parameter must be selected
Interest Type (select 5 or less)
Interest Agency (select 5 or less)
Date Range (10 years or less)
Interest Size
bull If the Area of Interest is between 100000 hectares and 1000000 hectares 1 of the following parameters is required
ndash Interest Type (select 5 or less)
ndash Interest Agency (select 5 or less)
ndash Date Range (10 years or less)
ndash Interest Size
bull If the Area of Interest is 100000 hectares or less in size no additional parameters are required
For queries using the location type of ILRR Approved Area or BC Province
bull Interest Holder is required OR
bull 2 of the following parameters are required
ndash Interest Type (select 5 or less)
ndash Interest Agency (select 5 or less)
ndash TermOther Dates (if range selected it must be less than 10 years)
ndash Interest Size
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 41
99 Saving a Query It is important to note that before saving a query you should make sure that your parameters are valid and the query does not generate errors The best way to do this is to run the query When you are satisfied that the query works and generates the results you want to save close or minimize your results window and click on the ldquoSave Queryrdquo button in the Custom Status Parameter Summary window At this time you can also save the query to other users by inputting their user ID
bull Saving a query saves the query parameters of a Custom Status Query or an Interest Query NOT the results
bull Entering the query parameters as part of the description is advised
bull The query description will be displayed on the Summary and Detail Reports when printing a screen or output format is file (excluding CSV)
bull The query can be shared with others
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 42
10 My Queries and Notifications The My Queries and Notifications area of the ILRR provides the user the opportunity to modify copy or delete a previously saved query and to create modify and cancel a notification It is important to note that when saving a query you are saving query parameters not results This means that when the interest data changes in the ILRR the results of your saved query may change as well To save query results have them reported as a document file or sent as a batch report by email and then save the document after following the link in the email notice To be alerted when something has changed within your AOI create a notification for the saved query Notifications are based on saved queries ndash if any updates or inserts occur within the AOI defined by the query the associated notifications are automatically sent
101 Viewing Query Details bull Select the query Name hyperlink
bull Displays the query details
bull Displays notification details when available
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 43
102 Copying a Query bull The Copy Query function allows you to copy the parameters of a saved query
bull You can copy any query in the query list
bull You cannot change the parameters when performing a copy of a query
103 Modifying a Query bull The modify query function is only for queries that you have created If you want
to modify a query that was created by another user you must copy it first then modify it
bull Performing the modify function will navigate to either
ndash Query Interest Record Search Parameters screen
ndash Custom Status Parameter Summary screen
bull There are two areas of the query that can be modified
ndash Query parameters
ndash Query characteristics (query name query description query users)
bull If you have do not save the modifications the output using the Batch function will be derived from your original query parameters not the modified query
104 Deleting a Query bull The delete query function will delete or remove a query from the query list
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 44
bull When the current user is the creator of the query the query will be permanently deleted from
ndash your query list
ndash the query list of other users that had access to this query
bull When the current user is the creator of the query the query will be removed from the query list Other users of this query will still have access to the query
105 Creating a Notification If you want to be alerted when something has changed within a saved query result set you can create a notification for the query that generates the results
Before a notification can be created 3 conditions must be met
1 The query must have been run
2 The query cannot have an existing notification
3 The query cannot exceed maximum run time If these conditions are met a notification can be created for a query Once created the user will receive a notification of a change when
1 A new request or interest record is added
2 There is a change in state of an existing request or interest record
3 There is a change in geometry A Maximum threshold has been set so that you will only receive a notification if the change to the geometry area is greater than 5 or more than 1 hectare or if a point moves more than one meter By choosing the ldquoCreate Notificationrdquo link the user can input any number of email addresses that he wishes to be notified when a change has occurred These can be on the daily weekly monthly or yearly basis
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 45
106 Cancelling a Notification bull The Cancel Notification functions allows you to cancel a notification for a saved
query
bull To Cancel Notifications from queries that belong to another user the query owner must be contacted
bull Only the creator of the query can cancel the notification
107 Receiving a Notification bull The user will receive a notification of change when one or more of the following
conditions are met
ndash New request or interest record is added
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 46
ndash Change in state of an existing request or interest record occurs (status is changed)
ndash Change in geometry for an interest
bull Polygons The total area has changed more than 5 or more than 1 hectare
bull Lines The total area of the buffer shape polygon has changed more than 5 or more than 1 hectare
bull Points The point has moved a distance greater than 1 metre in any direction
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 47
11 Public Report The public report provides clients access to a single comprehensive report that utilizes the same cut of data used internally in a format that conforms to the Freedom of Information and Protection of Privacy standards The reports allow a public user to generate a conflict andor constraint report based on an ILRR interest location area of interest or Geomark URL Select your report option Define search location Review Report
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 48
12 Business Report The Business Reports in the ILRR are business specific reports that have been created for specific work flows Currently there is only one Business Report Mineral Titles - Land Owner Notification
121 Mineral Titles ndash Land Owner Notification Part of the requirement of the mineral tenure holders is notification Bill 12 of the Miscellaneous Statutes Amendment Act 2007 now requires a person to serve notice on the private landowner(s) or Crown land lease holder(s) before commencing a mining activity Within the ILRR Business Reports is the Mineral Titles ndash Land Owner Notification report This report allows the tenure holder to input their tenure number or to select an area of interest and then view the Land Owner Notification report as a PDF
bull The user can select to create a Land Owner Notification report by either entering a Mineral Tenure Number (ie 383281) or by selecting an Area of Interest (AOI) and define an AOI in the Map Viewer using the Area of Interest tools
bull The Land Owner Notification results will be displayed in a PDF report There are four sections to the report the General Information section the Crown land lease section the private land within the AOI section and the private land possibly within the AOI section These are explained in more detail below
ndash The General Information section has the name of the report the date it was
run and the search information The search information indicates whether a user-selected AOI or a Mineral Tenure Number was used to define the geographic extent for the report
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 49
ndash The Crown Land Lease section lists all of the Crown land leases which intersecttouchcome in contact withoverlap the AOI along with the ownerrsquos name and address If a lease has multiple owners each owner and their address would be listed The first owner would be labelled Record 1 the second owner would be Record 2 etc If no leases were found the report would say ldquoNone foundrdquo
ndash The Private Lands Within Area of Interest section lists the private land parcels which are completely or partially within or overlap the AOI The Land Title Parcel Identifier (PID) and legal description are listed for each parcel Ownership information for private land is not part of the ILRR so contact information will need to be acquired using BC Online httpswwwbconlinegovbcca
ndash The Private Land Possibly Within the Area of Interest section lists the private land parcels which are possibly within or overlap the AOI The Land Title Parcel Identifier (PID) and legal description are listed for each parcel Ownership information for private land is not part of the ILRR so contact information will need to be acquired using BC Online
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 50
1211 Determining Ownership of a Parcel
There are a few options for determining the ownership information of a private parcel If you have a BC Online account you can look up this information in the BC Assessment Authority or Land Title and Survey Authority systems
bull Some useful links for BC Online
ndash BC Online Homepage httpswwwbconlinegovbcca
ndash BC Online Products httpswwwbconlinegovbccaproductshtml (probably use the Land amp Real Property)
ndash Account Management httpswwwbconlinegovbccamybconlinehtml
bull If there are only a few overlaps in your Land Owner Notification Report you might want to consider giving the report information to a titles search company and have them provide you with the ownership information you require
bull For more information on the procedures for determining the ownership of private land and Crown land leases the following document can be used
ndash httpwwwemprgovbccaTitlesMineralTitlesPubDocumentsLONFM_LON_procedurespdf
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 51
13 Appendix A ndash Map Inquiry and Map Viewer Symbology
Navigation and administration tools
Full extent - map extends to the full view of British Columbia
Zoom In - Zoom in on the map Click and drag a box to zoom in around a specific area
Zoom Out - click on the map to zoom the map out
Pan - click and drag on the map in the direction you want to move
Zoom Previous - zooms the map to the last extent
Zoom to Uploaded Shapefile ndash zooms the map to an uploaded shapefile
Overview Map - shows where the current map window extent is located in BC
Print to PDF - creates a PDF of the current map view
Save Session - saves a session to server or client (your PC or network)
Open Session - opens a saved session
Markup tools
Point Markup - add a point on the map Line Markup - click 2 or more points on the map to draw a line on the map Rectangle Markup - click and drag to draw a rectangle on the map Polygon Markup - click 3 or more points on the map to draw a polygon Line segments can not cross each other Text Markup - add your own text or a coordinate label Label Markup - select a layer and field to label features on the map Grid Markup - define how many horizontal and vertical lines to mark on the map window Erase Markup - erase individually by clicking on it or erase a group by dragging a box around the area Clear Selection ndashprovides the option to select and clear markup graphics andor AOI graphics
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 52
Upload a Shapefile - add your own shape file to the map Must be BC in Albers projection (BCeID and government users can then use the shape to create an area of interest AOI) Report notified interests
Viewing and analytical tools
Identify Visible - identify attributes of all layers turned on at one point
Identify - click on feature on the map on the active layer to view attribute Identify by Radius - view all attributes on a layer within a specific distance around a point Select - select features on the map Buffer - select features within a specific distance around a selection set Measure Distance - calculates distance of user defined line segment Measure Area - calculates the area of a user defined polygon XY Location - gets you the location coordinates
Select and accept an area of interest(AOI) and add to your map
Draw AOI - Click on 3 or more points to draw an AOI polygon for statusing Pick an existing polygon for an AOI - You can also select the polygon created when you imported your shape file using the Upload a Shapefile tool Erase area of interest ndash Erases your current AOI
Users can accept the AOI and create an instant attribute status report of Crown land rights and interests in their AOI
Click on
14 Appendix B Query Validation Criteria Table
USER SELECTS VALIDATION RULES
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 53
Location Type Area of Interest in Hectares
User Must Select Parameter
Parameter Limits
PIN PID or Map Viewer Between 1 amp 5 million
Interest Holder At least one
PIN PID or Map Viewer Between 100000 amp 1 million
Interest Holder
At least one
OR
Between 100000 amp 1 million
At least TWO of the following parameters
Interest Type 5 Types or less
Interest Agency 5 Agencies or less
TermOther Dates A span of 10 years or less
Interest Size No limits
PIN PID or Map Viewer Less than 100000
No rules No limits
ILRR Approved Area or BC Province
NA Interest Holder
OR
NA At least TWO of the following parameters
Interest Type 5 Types or less
Interest Agency 5 Agencies or less
TermOther Dates A span of 10 years or less
Interest Size No limits
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 54
15 Appendix C Legal Description Validation Rules
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 55
16 Appendix D Query Validation Criteria Table (unknown)
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 40
98 Custom Query Validation Rules (See Appendix B) For queries using a location type of PID PIN or Map Viewer
bull The AOI must be 5000000 hectares or less in size
ndash Additionally if the AOI is greater than 1000000 hectares in size an Interest Holder is must be defined
ndash One other parameter must be selected
Interest Type (select 5 or less)
Interest Agency (select 5 or less)
Date Range (10 years or less)
Interest Size
bull If the Area of Interest is between 100000 hectares and 1000000 hectares 1 of the following parameters is required
ndash Interest Type (select 5 or less)
ndash Interest Agency (select 5 or less)
ndash Date Range (10 years or less)
ndash Interest Size
bull If the Area of Interest is 100000 hectares or less in size no additional parameters are required
For queries using the location type of ILRR Approved Area or BC Province
bull Interest Holder is required OR
bull 2 of the following parameters are required
ndash Interest Type (select 5 or less)
ndash Interest Agency (select 5 or less)
ndash TermOther Dates (if range selected it must be less than 10 years)
ndash Interest Size
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 41
99 Saving a Query It is important to note that before saving a query you should make sure that your parameters are valid and the query does not generate errors The best way to do this is to run the query When you are satisfied that the query works and generates the results you want to save close or minimize your results window and click on the ldquoSave Queryrdquo button in the Custom Status Parameter Summary window At this time you can also save the query to other users by inputting their user ID
bull Saving a query saves the query parameters of a Custom Status Query or an Interest Query NOT the results
bull Entering the query parameters as part of the description is advised
bull The query description will be displayed on the Summary and Detail Reports when printing a screen or output format is file (excluding CSV)
bull The query can be shared with others
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 42
10 My Queries and Notifications The My Queries and Notifications area of the ILRR provides the user the opportunity to modify copy or delete a previously saved query and to create modify and cancel a notification It is important to note that when saving a query you are saving query parameters not results This means that when the interest data changes in the ILRR the results of your saved query may change as well To save query results have them reported as a document file or sent as a batch report by email and then save the document after following the link in the email notice To be alerted when something has changed within your AOI create a notification for the saved query Notifications are based on saved queries ndash if any updates or inserts occur within the AOI defined by the query the associated notifications are automatically sent
101 Viewing Query Details bull Select the query Name hyperlink
bull Displays the query details
bull Displays notification details when available
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 43
102 Copying a Query bull The Copy Query function allows you to copy the parameters of a saved query
bull You can copy any query in the query list
bull You cannot change the parameters when performing a copy of a query
103 Modifying a Query bull The modify query function is only for queries that you have created If you want
to modify a query that was created by another user you must copy it first then modify it
bull Performing the modify function will navigate to either
ndash Query Interest Record Search Parameters screen
ndash Custom Status Parameter Summary screen
bull There are two areas of the query that can be modified
ndash Query parameters
ndash Query characteristics (query name query description query users)
bull If you have do not save the modifications the output using the Batch function will be derived from your original query parameters not the modified query
104 Deleting a Query bull The delete query function will delete or remove a query from the query list
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 44
bull When the current user is the creator of the query the query will be permanently deleted from
ndash your query list
ndash the query list of other users that had access to this query
bull When the current user is the creator of the query the query will be removed from the query list Other users of this query will still have access to the query
105 Creating a Notification If you want to be alerted when something has changed within a saved query result set you can create a notification for the query that generates the results
Before a notification can be created 3 conditions must be met
1 The query must have been run
2 The query cannot have an existing notification
3 The query cannot exceed maximum run time If these conditions are met a notification can be created for a query Once created the user will receive a notification of a change when
1 A new request or interest record is added
2 There is a change in state of an existing request or interest record
3 There is a change in geometry A Maximum threshold has been set so that you will only receive a notification if the change to the geometry area is greater than 5 or more than 1 hectare or if a point moves more than one meter By choosing the ldquoCreate Notificationrdquo link the user can input any number of email addresses that he wishes to be notified when a change has occurred These can be on the daily weekly monthly or yearly basis
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 45
106 Cancelling a Notification bull The Cancel Notification functions allows you to cancel a notification for a saved
query
bull To Cancel Notifications from queries that belong to another user the query owner must be contacted
bull Only the creator of the query can cancel the notification
107 Receiving a Notification bull The user will receive a notification of change when one or more of the following
conditions are met
ndash New request or interest record is added
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 46
ndash Change in state of an existing request or interest record occurs (status is changed)
ndash Change in geometry for an interest
bull Polygons The total area has changed more than 5 or more than 1 hectare
bull Lines The total area of the buffer shape polygon has changed more than 5 or more than 1 hectare
bull Points The point has moved a distance greater than 1 metre in any direction
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 47
11 Public Report The public report provides clients access to a single comprehensive report that utilizes the same cut of data used internally in a format that conforms to the Freedom of Information and Protection of Privacy standards The reports allow a public user to generate a conflict andor constraint report based on an ILRR interest location area of interest or Geomark URL Select your report option Define search location Review Report
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 48
12 Business Report The Business Reports in the ILRR are business specific reports that have been created for specific work flows Currently there is only one Business Report Mineral Titles - Land Owner Notification
121 Mineral Titles ndash Land Owner Notification Part of the requirement of the mineral tenure holders is notification Bill 12 of the Miscellaneous Statutes Amendment Act 2007 now requires a person to serve notice on the private landowner(s) or Crown land lease holder(s) before commencing a mining activity Within the ILRR Business Reports is the Mineral Titles ndash Land Owner Notification report This report allows the tenure holder to input their tenure number or to select an area of interest and then view the Land Owner Notification report as a PDF
bull The user can select to create a Land Owner Notification report by either entering a Mineral Tenure Number (ie 383281) or by selecting an Area of Interest (AOI) and define an AOI in the Map Viewer using the Area of Interest tools
bull The Land Owner Notification results will be displayed in a PDF report There are four sections to the report the General Information section the Crown land lease section the private land within the AOI section and the private land possibly within the AOI section These are explained in more detail below
ndash The General Information section has the name of the report the date it was
run and the search information The search information indicates whether a user-selected AOI or a Mineral Tenure Number was used to define the geographic extent for the report
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 49
ndash The Crown Land Lease section lists all of the Crown land leases which intersecttouchcome in contact withoverlap the AOI along with the ownerrsquos name and address If a lease has multiple owners each owner and their address would be listed The first owner would be labelled Record 1 the second owner would be Record 2 etc If no leases were found the report would say ldquoNone foundrdquo
ndash The Private Lands Within Area of Interest section lists the private land parcels which are completely or partially within or overlap the AOI The Land Title Parcel Identifier (PID) and legal description are listed for each parcel Ownership information for private land is not part of the ILRR so contact information will need to be acquired using BC Online httpswwwbconlinegovbcca
ndash The Private Land Possibly Within the Area of Interest section lists the private land parcels which are possibly within or overlap the AOI The Land Title Parcel Identifier (PID) and legal description are listed for each parcel Ownership information for private land is not part of the ILRR so contact information will need to be acquired using BC Online
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 50
1211 Determining Ownership of a Parcel
There are a few options for determining the ownership information of a private parcel If you have a BC Online account you can look up this information in the BC Assessment Authority or Land Title and Survey Authority systems
bull Some useful links for BC Online
ndash BC Online Homepage httpswwwbconlinegovbcca
ndash BC Online Products httpswwwbconlinegovbccaproductshtml (probably use the Land amp Real Property)
ndash Account Management httpswwwbconlinegovbccamybconlinehtml
bull If there are only a few overlaps in your Land Owner Notification Report you might want to consider giving the report information to a titles search company and have them provide you with the ownership information you require
bull For more information on the procedures for determining the ownership of private land and Crown land leases the following document can be used
ndash httpwwwemprgovbccaTitlesMineralTitlesPubDocumentsLONFM_LON_procedurespdf
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 51
13 Appendix A ndash Map Inquiry and Map Viewer Symbology
Navigation and administration tools
Full extent - map extends to the full view of British Columbia
Zoom In - Zoom in on the map Click and drag a box to zoom in around a specific area
Zoom Out - click on the map to zoom the map out
Pan - click and drag on the map in the direction you want to move
Zoom Previous - zooms the map to the last extent
Zoom to Uploaded Shapefile ndash zooms the map to an uploaded shapefile
Overview Map - shows where the current map window extent is located in BC
Print to PDF - creates a PDF of the current map view
Save Session - saves a session to server or client (your PC or network)
Open Session - opens a saved session
Markup tools
Point Markup - add a point on the map Line Markup - click 2 or more points on the map to draw a line on the map Rectangle Markup - click and drag to draw a rectangle on the map Polygon Markup - click 3 or more points on the map to draw a polygon Line segments can not cross each other Text Markup - add your own text or a coordinate label Label Markup - select a layer and field to label features on the map Grid Markup - define how many horizontal and vertical lines to mark on the map window Erase Markup - erase individually by clicking on it or erase a group by dragging a box around the area Clear Selection ndashprovides the option to select and clear markup graphics andor AOI graphics
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 52
Upload a Shapefile - add your own shape file to the map Must be BC in Albers projection (BCeID and government users can then use the shape to create an area of interest AOI) Report notified interests
Viewing and analytical tools
Identify Visible - identify attributes of all layers turned on at one point
Identify - click on feature on the map on the active layer to view attribute Identify by Radius - view all attributes on a layer within a specific distance around a point Select - select features on the map Buffer - select features within a specific distance around a selection set Measure Distance - calculates distance of user defined line segment Measure Area - calculates the area of a user defined polygon XY Location - gets you the location coordinates
Select and accept an area of interest(AOI) and add to your map
Draw AOI - Click on 3 or more points to draw an AOI polygon for statusing Pick an existing polygon for an AOI - You can also select the polygon created when you imported your shape file using the Upload a Shapefile tool Erase area of interest ndash Erases your current AOI
Users can accept the AOI and create an instant attribute status report of Crown land rights and interests in their AOI
Click on
14 Appendix B Query Validation Criteria Table
USER SELECTS VALIDATION RULES
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 53
Location Type Area of Interest in Hectares
User Must Select Parameter
Parameter Limits
PIN PID or Map Viewer Between 1 amp 5 million
Interest Holder At least one
PIN PID or Map Viewer Between 100000 amp 1 million
Interest Holder
At least one
OR
Between 100000 amp 1 million
At least TWO of the following parameters
Interest Type 5 Types or less
Interest Agency 5 Agencies or less
TermOther Dates A span of 10 years or less
Interest Size No limits
PIN PID or Map Viewer Less than 100000
No rules No limits
ILRR Approved Area or BC Province
NA Interest Holder
OR
NA At least TWO of the following parameters
Interest Type 5 Types or less
Interest Agency 5 Agencies or less
TermOther Dates A span of 10 years or less
Interest Size No limits
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 54
15 Appendix C Legal Description Validation Rules
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 55
16 Appendix D Query Validation Criteria Table (unknown)
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 41
99 Saving a Query It is important to note that before saving a query you should make sure that your parameters are valid and the query does not generate errors The best way to do this is to run the query When you are satisfied that the query works and generates the results you want to save close or minimize your results window and click on the ldquoSave Queryrdquo button in the Custom Status Parameter Summary window At this time you can also save the query to other users by inputting their user ID
bull Saving a query saves the query parameters of a Custom Status Query or an Interest Query NOT the results
bull Entering the query parameters as part of the description is advised
bull The query description will be displayed on the Summary and Detail Reports when printing a screen or output format is file (excluding CSV)
bull The query can be shared with others
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 42
10 My Queries and Notifications The My Queries and Notifications area of the ILRR provides the user the opportunity to modify copy or delete a previously saved query and to create modify and cancel a notification It is important to note that when saving a query you are saving query parameters not results This means that when the interest data changes in the ILRR the results of your saved query may change as well To save query results have them reported as a document file or sent as a batch report by email and then save the document after following the link in the email notice To be alerted when something has changed within your AOI create a notification for the saved query Notifications are based on saved queries ndash if any updates or inserts occur within the AOI defined by the query the associated notifications are automatically sent
101 Viewing Query Details bull Select the query Name hyperlink
bull Displays the query details
bull Displays notification details when available
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 43
102 Copying a Query bull The Copy Query function allows you to copy the parameters of a saved query
bull You can copy any query in the query list
bull You cannot change the parameters when performing a copy of a query
103 Modifying a Query bull The modify query function is only for queries that you have created If you want
to modify a query that was created by another user you must copy it first then modify it
bull Performing the modify function will navigate to either
ndash Query Interest Record Search Parameters screen
ndash Custom Status Parameter Summary screen
bull There are two areas of the query that can be modified
ndash Query parameters
ndash Query characteristics (query name query description query users)
bull If you have do not save the modifications the output using the Batch function will be derived from your original query parameters not the modified query
104 Deleting a Query bull The delete query function will delete or remove a query from the query list
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 44
bull When the current user is the creator of the query the query will be permanently deleted from
ndash your query list
ndash the query list of other users that had access to this query
bull When the current user is the creator of the query the query will be removed from the query list Other users of this query will still have access to the query
105 Creating a Notification If you want to be alerted when something has changed within a saved query result set you can create a notification for the query that generates the results
Before a notification can be created 3 conditions must be met
1 The query must have been run
2 The query cannot have an existing notification
3 The query cannot exceed maximum run time If these conditions are met a notification can be created for a query Once created the user will receive a notification of a change when
1 A new request or interest record is added
2 There is a change in state of an existing request or interest record
3 There is a change in geometry A Maximum threshold has been set so that you will only receive a notification if the change to the geometry area is greater than 5 or more than 1 hectare or if a point moves more than one meter By choosing the ldquoCreate Notificationrdquo link the user can input any number of email addresses that he wishes to be notified when a change has occurred These can be on the daily weekly monthly or yearly basis
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 45
106 Cancelling a Notification bull The Cancel Notification functions allows you to cancel a notification for a saved
query
bull To Cancel Notifications from queries that belong to another user the query owner must be contacted
bull Only the creator of the query can cancel the notification
107 Receiving a Notification bull The user will receive a notification of change when one or more of the following
conditions are met
ndash New request or interest record is added
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 46
ndash Change in state of an existing request or interest record occurs (status is changed)
ndash Change in geometry for an interest
bull Polygons The total area has changed more than 5 or more than 1 hectare
bull Lines The total area of the buffer shape polygon has changed more than 5 or more than 1 hectare
bull Points The point has moved a distance greater than 1 metre in any direction
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 47
11 Public Report The public report provides clients access to a single comprehensive report that utilizes the same cut of data used internally in a format that conforms to the Freedom of Information and Protection of Privacy standards The reports allow a public user to generate a conflict andor constraint report based on an ILRR interest location area of interest or Geomark URL Select your report option Define search location Review Report
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 48
12 Business Report The Business Reports in the ILRR are business specific reports that have been created for specific work flows Currently there is only one Business Report Mineral Titles - Land Owner Notification
121 Mineral Titles ndash Land Owner Notification Part of the requirement of the mineral tenure holders is notification Bill 12 of the Miscellaneous Statutes Amendment Act 2007 now requires a person to serve notice on the private landowner(s) or Crown land lease holder(s) before commencing a mining activity Within the ILRR Business Reports is the Mineral Titles ndash Land Owner Notification report This report allows the tenure holder to input their tenure number or to select an area of interest and then view the Land Owner Notification report as a PDF
bull The user can select to create a Land Owner Notification report by either entering a Mineral Tenure Number (ie 383281) or by selecting an Area of Interest (AOI) and define an AOI in the Map Viewer using the Area of Interest tools
bull The Land Owner Notification results will be displayed in a PDF report There are four sections to the report the General Information section the Crown land lease section the private land within the AOI section and the private land possibly within the AOI section These are explained in more detail below
ndash The General Information section has the name of the report the date it was
run and the search information The search information indicates whether a user-selected AOI or a Mineral Tenure Number was used to define the geographic extent for the report
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 49
ndash The Crown Land Lease section lists all of the Crown land leases which intersecttouchcome in contact withoverlap the AOI along with the ownerrsquos name and address If a lease has multiple owners each owner and their address would be listed The first owner would be labelled Record 1 the second owner would be Record 2 etc If no leases were found the report would say ldquoNone foundrdquo
ndash The Private Lands Within Area of Interest section lists the private land parcels which are completely or partially within or overlap the AOI The Land Title Parcel Identifier (PID) and legal description are listed for each parcel Ownership information for private land is not part of the ILRR so contact information will need to be acquired using BC Online httpswwwbconlinegovbcca
ndash The Private Land Possibly Within the Area of Interest section lists the private land parcels which are possibly within or overlap the AOI The Land Title Parcel Identifier (PID) and legal description are listed for each parcel Ownership information for private land is not part of the ILRR so contact information will need to be acquired using BC Online
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 50
1211 Determining Ownership of a Parcel
There are a few options for determining the ownership information of a private parcel If you have a BC Online account you can look up this information in the BC Assessment Authority or Land Title and Survey Authority systems
bull Some useful links for BC Online
ndash BC Online Homepage httpswwwbconlinegovbcca
ndash BC Online Products httpswwwbconlinegovbccaproductshtml (probably use the Land amp Real Property)
ndash Account Management httpswwwbconlinegovbccamybconlinehtml
bull If there are only a few overlaps in your Land Owner Notification Report you might want to consider giving the report information to a titles search company and have them provide you with the ownership information you require
bull For more information on the procedures for determining the ownership of private land and Crown land leases the following document can be used
ndash httpwwwemprgovbccaTitlesMineralTitlesPubDocumentsLONFM_LON_procedurespdf
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 51
13 Appendix A ndash Map Inquiry and Map Viewer Symbology
Navigation and administration tools
Full extent - map extends to the full view of British Columbia
Zoom In - Zoom in on the map Click and drag a box to zoom in around a specific area
Zoom Out - click on the map to zoom the map out
Pan - click and drag on the map in the direction you want to move
Zoom Previous - zooms the map to the last extent
Zoom to Uploaded Shapefile ndash zooms the map to an uploaded shapefile
Overview Map - shows where the current map window extent is located in BC
Print to PDF - creates a PDF of the current map view
Save Session - saves a session to server or client (your PC or network)
Open Session - opens a saved session
Markup tools
Point Markup - add a point on the map Line Markup - click 2 or more points on the map to draw a line on the map Rectangle Markup - click and drag to draw a rectangle on the map Polygon Markup - click 3 or more points on the map to draw a polygon Line segments can not cross each other Text Markup - add your own text or a coordinate label Label Markup - select a layer and field to label features on the map Grid Markup - define how many horizontal and vertical lines to mark on the map window Erase Markup - erase individually by clicking on it or erase a group by dragging a box around the area Clear Selection ndashprovides the option to select and clear markup graphics andor AOI graphics
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 52
Upload a Shapefile - add your own shape file to the map Must be BC in Albers projection (BCeID and government users can then use the shape to create an area of interest AOI) Report notified interests
Viewing and analytical tools
Identify Visible - identify attributes of all layers turned on at one point
Identify - click on feature on the map on the active layer to view attribute Identify by Radius - view all attributes on a layer within a specific distance around a point Select - select features on the map Buffer - select features within a specific distance around a selection set Measure Distance - calculates distance of user defined line segment Measure Area - calculates the area of a user defined polygon XY Location - gets you the location coordinates
Select and accept an area of interest(AOI) and add to your map
Draw AOI - Click on 3 or more points to draw an AOI polygon for statusing Pick an existing polygon for an AOI - You can also select the polygon created when you imported your shape file using the Upload a Shapefile tool Erase area of interest ndash Erases your current AOI
Users can accept the AOI and create an instant attribute status report of Crown land rights and interests in their AOI
Click on
14 Appendix B Query Validation Criteria Table
USER SELECTS VALIDATION RULES
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 53
Location Type Area of Interest in Hectares
User Must Select Parameter
Parameter Limits
PIN PID or Map Viewer Between 1 amp 5 million
Interest Holder At least one
PIN PID or Map Viewer Between 100000 amp 1 million
Interest Holder
At least one
OR
Between 100000 amp 1 million
At least TWO of the following parameters
Interest Type 5 Types or less
Interest Agency 5 Agencies or less
TermOther Dates A span of 10 years or less
Interest Size No limits
PIN PID or Map Viewer Less than 100000
No rules No limits
ILRR Approved Area or BC Province
NA Interest Holder
OR
NA At least TWO of the following parameters
Interest Type 5 Types or less
Interest Agency 5 Agencies or less
TermOther Dates A span of 10 years or less
Interest Size No limits
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 54
15 Appendix C Legal Description Validation Rules
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 55
16 Appendix D Query Validation Criteria Table (unknown)
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 42
10 My Queries and Notifications The My Queries and Notifications area of the ILRR provides the user the opportunity to modify copy or delete a previously saved query and to create modify and cancel a notification It is important to note that when saving a query you are saving query parameters not results This means that when the interest data changes in the ILRR the results of your saved query may change as well To save query results have them reported as a document file or sent as a batch report by email and then save the document after following the link in the email notice To be alerted when something has changed within your AOI create a notification for the saved query Notifications are based on saved queries ndash if any updates or inserts occur within the AOI defined by the query the associated notifications are automatically sent
101 Viewing Query Details bull Select the query Name hyperlink
bull Displays the query details
bull Displays notification details when available
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 43
102 Copying a Query bull The Copy Query function allows you to copy the parameters of a saved query
bull You can copy any query in the query list
bull You cannot change the parameters when performing a copy of a query
103 Modifying a Query bull The modify query function is only for queries that you have created If you want
to modify a query that was created by another user you must copy it first then modify it
bull Performing the modify function will navigate to either
ndash Query Interest Record Search Parameters screen
ndash Custom Status Parameter Summary screen
bull There are two areas of the query that can be modified
ndash Query parameters
ndash Query characteristics (query name query description query users)
bull If you have do not save the modifications the output using the Batch function will be derived from your original query parameters not the modified query
104 Deleting a Query bull The delete query function will delete or remove a query from the query list
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 44
bull When the current user is the creator of the query the query will be permanently deleted from
ndash your query list
ndash the query list of other users that had access to this query
bull When the current user is the creator of the query the query will be removed from the query list Other users of this query will still have access to the query
105 Creating a Notification If you want to be alerted when something has changed within a saved query result set you can create a notification for the query that generates the results
Before a notification can be created 3 conditions must be met
1 The query must have been run
2 The query cannot have an existing notification
3 The query cannot exceed maximum run time If these conditions are met a notification can be created for a query Once created the user will receive a notification of a change when
1 A new request or interest record is added
2 There is a change in state of an existing request or interest record
3 There is a change in geometry A Maximum threshold has been set so that you will only receive a notification if the change to the geometry area is greater than 5 or more than 1 hectare or if a point moves more than one meter By choosing the ldquoCreate Notificationrdquo link the user can input any number of email addresses that he wishes to be notified when a change has occurred These can be on the daily weekly monthly or yearly basis
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 45
106 Cancelling a Notification bull The Cancel Notification functions allows you to cancel a notification for a saved
query
bull To Cancel Notifications from queries that belong to another user the query owner must be contacted
bull Only the creator of the query can cancel the notification
107 Receiving a Notification bull The user will receive a notification of change when one or more of the following
conditions are met
ndash New request or interest record is added
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 46
ndash Change in state of an existing request or interest record occurs (status is changed)
ndash Change in geometry for an interest
bull Polygons The total area has changed more than 5 or more than 1 hectare
bull Lines The total area of the buffer shape polygon has changed more than 5 or more than 1 hectare
bull Points The point has moved a distance greater than 1 metre in any direction
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 47
11 Public Report The public report provides clients access to a single comprehensive report that utilizes the same cut of data used internally in a format that conforms to the Freedom of Information and Protection of Privacy standards The reports allow a public user to generate a conflict andor constraint report based on an ILRR interest location area of interest or Geomark URL Select your report option Define search location Review Report
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 48
12 Business Report The Business Reports in the ILRR are business specific reports that have been created for specific work flows Currently there is only one Business Report Mineral Titles - Land Owner Notification
121 Mineral Titles ndash Land Owner Notification Part of the requirement of the mineral tenure holders is notification Bill 12 of the Miscellaneous Statutes Amendment Act 2007 now requires a person to serve notice on the private landowner(s) or Crown land lease holder(s) before commencing a mining activity Within the ILRR Business Reports is the Mineral Titles ndash Land Owner Notification report This report allows the tenure holder to input their tenure number or to select an area of interest and then view the Land Owner Notification report as a PDF
bull The user can select to create a Land Owner Notification report by either entering a Mineral Tenure Number (ie 383281) or by selecting an Area of Interest (AOI) and define an AOI in the Map Viewer using the Area of Interest tools
bull The Land Owner Notification results will be displayed in a PDF report There are four sections to the report the General Information section the Crown land lease section the private land within the AOI section and the private land possibly within the AOI section These are explained in more detail below
ndash The General Information section has the name of the report the date it was
run and the search information The search information indicates whether a user-selected AOI or a Mineral Tenure Number was used to define the geographic extent for the report
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 49
ndash The Crown Land Lease section lists all of the Crown land leases which intersecttouchcome in contact withoverlap the AOI along with the ownerrsquos name and address If a lease has multiple owners each owner and their address would be listed The first owner would be labelled Record 1 the second owner would be Record 2 etc If no leases were found the report would say ldquoNone foundrdquo
ndash The Private Lands Within Area of Interest section lists the private land parcels which are completely or partially within or overlap the AOI The Land Title Parcel Identifier (PID) and legal description are listed for each parcel Ownership information for private land is not part of the ILRR so contact information will need to be acquired using BC Online httpswwwbconlinegovbcca
ndash The Private Land Possibly Within the Area of Interest section lists the private land parcels which are possibly within or overlap the AOI The Land Title Parcel Identifier (PID) and legal description are listed for each parcel Ownership information for private land is not part of the ILRR so contact information will need to be acquired using BC Online
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 50
1211 Determining Ownership of a Parcel
There are a few options for determining the ownership information of a private parcel If you have a BC Online account you can look up this information in the BC Assessment Authority or Land Title and Survey Authority systems
bull Some useful links for BC Online
ndash BC Online Homepage httpswwwbconlinegovbcca
ndash BC Online Products httpswwwbconlinegovbccaproductshtml (probably use the Land amp Real Property)
ndash Account Management httpswwwbconlinegovbccamybconlinehtml
bull If there are only a few overlaps in your Land Owner Notification Report you might want to consider giving the report information to a titles search company and have them provide you with the ownership information you require
bull For more information on the procedures for determining the ownership of private land and Crown land leases the following document can be used
ndash httpwwwemprgovbccaTitlesMineralTitlesPubDocumentsLONFM_LON_procedurespdf
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 51
13 Appendix A ndash Map Inquiry and Map Viewer Symbology
Navigation and administration tools
Full extent - map extends to the full view of British Columbia
Zoom In - Zoom in on the map Click and drag a box to zoom in around a specific area
Zoom Out - click on the map to zoom the map out
Pan - click and drag on the map in the direction you want to move
Zoom Previous - zooms the map to the last extent
Zoom to Uploaded Shapefile ndash zooms the map to an uploaded shapefile
Overview Map - shows where the current map window extent is located in BC
Print to PDF - creates a PDF of the current map view
Save Session - saves a session to server or client (your PC or network)
Open Session - opens a saved session
Markup tools
Point Markup - add a point on the map Line Markup - click 2 or more points on the map to draw a line on the map Rectangle Markup - click and drag to draw a rectangle on the map Polygon Markup - click 3 or more points on the map to draw a polygon Line segments can not cross each other Text Markup - add your own text or a coordinate label Label Markup - select a layer and field to label features on the map Grid Markup - define how many horizontal and vertical lines to mark on the map window Erase Markup - erase individually by clicking on it or erase a group by dragging a box around the area Clear Selection ndashprovides the option to select and clear markup graphics andor AOI graphics
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 52
Upload a Shapefile - add your own shape file to the map Must be BC in Albers projection (BCeID and government users can then use the shape to create an area of interest AOI) Report notified interests
Viewing and analytical tools
Identify Visible - identify attributes of all layers turned on at one point
Identify - click on feature on the map on the active layer to view attribute Identify by Radius - view all attributes on a layer within a specific distance around a point Select - select features on the map Buffer - select features within a specific distance around a selection set Measure Distance - calculates distance of user defined line segment Measure Area - calculates the area of a user defined polygon XY Location - gets you the location coordinates
Select and accept an area of interest(AOI) and add to your map
Draw AOI - Click on 3 or more points to draw an AOI polygon for statusing Pick an existing polygon for an AOI - You can also select the polygon created when you imported your shape file using the Upload a Shapefile tool Erase area of interest ndash Erases your current AOI
Users can accept the AOI and create an instant attribute status report of Crown land rights and interests in their AOI
Click on
14 Appendix B Query Validation Criteria Table
USER SELECTS VALIDATION RULES
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 53
Location Type Area of Interest in Hectares
User Must Select Parameter
Parameter Limits
PIN PID or Map Viewer Between 1 amp 5 million
Interest Holder At least one
PIN PID or Map Viewer Between 100000 amp 1 million
Interest Holder
At least one
OR
Between 100000 amp 1 million
At least TWO of the following parameters
Interest Type 5 Types or less
Interest Agency 5 Agencies or less
TermOther Dates A span of 10 years or less
Interest Size No limits
PIN PID or Map Viewer Less than 100000
No rules No limits
ILRR Approved Area or BC Province
NA Interest Holder
OR
NA At least TWO of the following parameters
Interest Type 5 Types or less
Interest Agency 5 Agencies or less
TermOther Dates A span of 10 years or less
Interest Size No limits
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 54
15 Appendix C Legal Description Validation Rules
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 55
16 Appendix D Query Validation Criteria Table (unknown)
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 43
102 Copying a Query bull The Copy Query function allows you to copy the parameters of a saved query
bull You can copy any query in the query list
bull You cannot change the parameters when performing a copy of a query
103 Modifying a Query bull The modify query function is only for queries that you have created If you want
to modify a query that was created by another user you must copy it first then modify it
bull Performing the modify function will navigate to either
ndash Query Interest Record Search Parameters screen
ndash Custom Status Parameter Summary screen
bull There are two areas of the query that can be modified
ndash Query parameters
ndash Query characteristics (query name query description query users)
bull If you have do not save the modifications the output using the Batch function will be derived from your original query parameters not the modified query
104 Deleting a Query bull The delete query function will delete or remove a query from the query list
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 44
bull When the current user is the creator of the query the query will be permanently deleted from
ndash your query list
ndash the query list of other users that had access to this query
bull When the current user is the creator of the query the query will be removed from the query list Other users of this query will still have access to the query
105 Creating a Notification If you want to be alerted when something has changed within a saved query result set you can create a notification for the query that generates the results
Before a notification can be created 3 conditions must be met
1 The query must have been run
2 The query cannot have an existing notification
3 The query cannot exceed maximum run time If these conditions are met a notification can be created for a query Once created the user will receive a notification of a change when
1 A new request or interest record is added
2 There is a change in state of an existing request or interest record
3 There is a change in geometry A Maximum threshold has been set so that you will only receive a notification if the change to the geometry area is greater than 5 or more than 1 hectare or if a point moves more than one meter By choosing the ldquoCreate Notificationrdquo link the user can input any number of email addresses that he wishes to be notified when a change has occurred These can be on the daily weekly monthly or yearly basis
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 45
106 Cancelling a Notification bull The Cancel Notification functions allows you to cancel a notification for a saved
query
bull To Cancel Notifications from queries that belong to another user the query owner must be contacted
bull Only the creator of the query can cancel the notification
107 Receiving a Notification bull The user will receive a notification of change when one or more of the following
conditions are met
ndash New request or interest record is added
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 46
ndash Change in state of an existing request or interest record occurs (status is changed)
ndash Change in geometry for an interest
bull Polygons The total area has changed more than 5 or more than 1 hectare
bull Lines The total area of the buffer shape polygon has changed more than 5 or more than 1 hectare
bull Points The point has moved a distance greater than 1 metre in any direction
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 47
11 Public Report The public report provides clients access to a single comprehensive report that utilizes the same cut of data used internally in a format that conforms to the Freedom of Information and Protection of Privacy standards The reports allow a public user to generate a conflict andor constraint report based on an ILRR interest location area of interest or Geomark URL Select your report option Define search location Review Report
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 48
12 Business Report The Business Reports in the ILRR are business specific reports that have been created for specific work flows Currently there is only one Business Report Mineral Titles - Land Owner Notification
121 Mineral Titles ndash Land Owner Notification Part of the requirement of the mineral tenure holders is notification Bill 12 of the Miscellaneous Statutes Amendment Act 2007 now requires a person to serve notice on the private landowner(s) or Crown land lease holder(s) before commencing a mining activity Within the ILRR Business Reports is the Mineral Titles ndash Land Owner Notification report This report allows the tenure holder to input their tenure number or to select an area of interest and then view the Land Owner Notification report as a PDF
bull The user can select to create a Land Owner Notification report by either entering a Mineral Tenure Number (ie 383281) or by selecting an Area of Interest (AOI) and define an AOI in the Map Viewer using the Area of Interest tools
bull The Land Owner Notification results will be displayed in a PDF report There are four sections to the report the General Information section the Crown land lease section the private land within the AOI section and the private land possibly within the AOI section These are explained in more detail below
ndash The General Information section has the name of the report the date it was
run and the search information The search information indicates whether a user-selected AOI or a Mineral Tenure Number was used to define the geographic extent for the report
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 49
ndash The Crown Land Lease section lists all of the Crown land leases which intersecttouchcome in contact withoverlap the AOI along with the ownerrsquos name and address If a lease has multiple owners each owner and their address would be listed The first owner would be labelled Record 1 the second owner would be Record 2 etc If no leases were found the report would say ldquoNone foundrdquo
ndash The Private Lands Within Area of Interest section lists the private land parcels which are completely or partially within or overlap the AOI The Land Title Parcel Identifier (PID) and legal description are listed for each parcel Ownership information for private land is not part of the ILRR so contact information will need to be acquired using BC Online httpswwwbconlinegovbcca
ndash The Private Land Possibly Within the Area of Interest section lists the private land parcels which are possibly within or overlap the AOI The Land Title Parcel Identifier (PID) and legal description are listed for each parcel Ownership information for private land is not part of the ILRR so contact information will need to be acquired using BC Online
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 50
1211 Determining Ownership of a Parcel
There are a few options for determining the ownership information of a private parcel If you have a BC Online account you can look up this information in the BC Assessment Authority or Land Title and Survey Authority systems
bull Some useful links for BC Online
ndash BC Online Homepage httpswwwbconlinegovbcca
ndash BC Online Products httpswwwbconlinegovbccaproductshtml (probably use the Land amp Real Property)
ndash Account Management httpswwwbconlinegovbccamybconlinehtml
bull If there are only a few overlaps in your Land Owner Notification Report you might want to consider giving the report information to a titles search company and have them provide you with the ownership information you require
bull For more information on the procedures for determining the ownership of private land and Crown land leases the following document can be used
ndash httpwwwemprgovbccaTitlesMineralTitlesPubDocumentsLONFM_LON_procedurespdf
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 51
13 Appendix A ndash Map Inquiry and Map Viewer Symbology
Navigation and administration tools
Full extent - map extends to the full view of British Columbia
Zoom In - Zoom in on the map Click and drag a box to zoom in around a specific area
Zoom Out - click on the map to zoom the map out
Pan - click and drag on the map in the direction you want to move
Zoom Previous - zooms the map to the last extent
Zoom to Uploaded Shapefile ndash zooms the map to an uploaded shapefile
Overview Map - shows where the current map window extent is located in BC
Print to PDF - creates a PDF of the current map view
Save Session - saves a session to server or client (your PC or network)
Open Session - opens a saved session
Markup tools
Point Markup - add a point on the map Line Markup - click 2 or more points on the map to draw a line on the map Rectangle Markup - click and drag to draw a rectangle on the map Polygon Markup - click 3 or more points on the map to draw a polygon Line segments can not cross each other Text Markup - add your own text or a coordinate label Label Markup - select a layer and field to label features on the map Grid Markup - define how many horizontal and vertical lines to mark on the map window Erase Markup - erase individually by clicking on it or erase a group by dragging a box around the area Clear Selection ndashprovides the option to select and clear markup graphics andor AOI graphics
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 52
Upload a Shapefile - add your own shape file to the map Must be BC in Albers projection (BCeID and government users can then use the shape to create an area of interest AOI) Report notified interests
Viewing and analytical tools
Identify Visible - identify attributes of all layers turned on at one point
Identify - click on feature on the map on the active layer to view attribute Identify by Radius - view all attributes on a layer within a specific distance around a point Select - select features on the map Buffer - select features within a specific distance around a selection set Measure Distance - calculates distance of user defined line segment Measure Area - calculates the area of a user defined polygon XY Location - gets you the location coordinates
Select and accept an area of interest(AOI) and add to your map
Draw AOI - Click on 3 or more points to draw an AOI polygon for statusing Pick an existing polygon for an AOI - You can also select the polygon created when you imported your shape file using the Upload a Shapefile tool Erase area of interest ndash Erases your current AOI
Users can accept the AOI and create an instant attribute status report of Crown land rights and interests in their AOI
Click on
14 Appendix B Query Validation Criteria Table
USER SELECTS VALIDATION RULES
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 53
Location Type Area of Interest in Hectares
User Must Select Parameter
Parameter Limits
PIN PID or Map Viewer Between 1 amp 5 million
Interest Holder At least one
PIN PID or Map Viewer Between 100000 amp 1 million
Interest Holder
At least one
OR
Between 100000 amp 1 million
At least TWO of the following parameters
Interest Type 5 Types or less
Interest Agency 5 Agencies or less
TermOther Dates A span of 10 years or less
Interest Size No limits
PIN PID or Map Viewer Less than 100000
No rules No limits
ILRR Approved Area or BC Province
NA Interest Holder
OR
NA At least TWO of the following parameters
Interest Type 5 Types or less
Interest Agency 5 Agencies or less
TermOther Dates A span of 10 years or less
Interest Size No limits
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 54
15 Appendix C Legal Description Validation Rules
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 55
16 Appendix D Query Validation Criteria Table (unknown)
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 44
bull When the current user is the creator of the query the query will be permanently deleted from
ndash your query list
ndash the query list of other users that had access to this query
bull When the current user is the creator of the query the query will be removed from the query list Other users of this query will still have access to the query
105 Creating a Notification If you want to be alerted when something has changed within a saved query result set you can create a notification for the query that generates the results
Before a notification can be created 3 conditions must be met
1 The query must have been run
2 The query cannot have an existing notification
3 The query cannot exceed maximum run time If these conditions are met a notification can be created for a query Once created the user will receive a notification of a change when
1 A new request or interest record is added
2 There is a change in state of an existing request or interest record
3 There is a change in geometry A Maximum threshold has been set so that you will only receive a notification if the change to the geometry area is greater than 5 or more than 1 hectare or if a point moves more than one meter By choosing the ldquoCreate Notificationrdquo link the user can input any number of email addresses that he wishes to be notified when a change has occurred These can be on the daily weekly monthly or yearly basis
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 45
106 Cancelling a Notification bull The Cancel Notification functions allows you to cancel a notification for a saved
query
bull To Cancel Notifications from queries that belong to another user the query owner must be contacted
bull Only the creator of the query can cancel the notification
107 Receiving a Notification bull The user will receive a notification of change when one or more of the following
conditions are met
ndash New request or interest record is added
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 46
ndash Change in state of an existing request or interest record occurs (status is changed)
ndash Change in geometry for an interest
bull Polygons The total area has changed more than 5 or more than 1 hectare
bull Lines The total area of the buffer shape polygon has changed more than 5 or more than 1 hectare
bull Points The point has moved a distance greater than 1 metre in any direction
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 47
11 Public Report The public report provides clients access to a single comprehensive report that utilizes the same cut of data used internally in a format that conforms to the Freedom of Information and Protection of Privacy standards The reports allow a public user to generate a conflict andor constraint report based on an ILRR interest location area of interest or Geomark URL Select your report option Define search location Review Report
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 48
12 Business Report The Business Reports in the ILRR are business specific reports that have been created for specific work flows Currently there is only one Business Report Mineral Titles - Land Owner Notification
121 Mineral Titles ndash Land Owner Notification Part of the requirement of the mineral tenure holders is notification Bill 12 of the Miscellaneous Statutes Amendment Act 2007 now requires a person to serve notice on the private landowner(s) or Crown land lease holder(s) before commencing a mining activity Within the ILRR Business Reports is the Mineral Titles ndash Land Owner Notification report This report allows the tenure holder to input their tenure number or to select an area of interest and then view the Land Owner Notification report as a PDF
bull The user can select to create a Land Owner Notification report by either entering a Mineral Tenure Number (ie 383281) or by selecting an Area of Interest (AOI) and define an AOI in the Map Viewer using the Area of Interest tools
bull The Land Owner Notification results will be displayed in a PDF report There are four sections to the report the General Information section the Crown land lease section the private land within the AOI section and the private land possibly within the AOI section These are explained in more detail below
ndash The General Information section has the name of the report the date it was
run and the search information The search information indicates whether a user-selected AOI or a Mineral Tenure Number was used to define the geographic extent for the report
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 49
ndash The Crown Land Lease section lists all of the Crown land leases which intersecttouchcome in contact withoverlap the AOI along with the ownerrsquos name and address If a lease has multiple owners each owner and their address would be listed The first owner would be labelled Record 1 the second owner would be Record 2 etc If no leases were found the report would say ldquoNone foundrdquo
ndash The Private Lands Within Area of Interest section lists the private land parcels which are completely or partially within or overlap the AOI The Land Title Parcel Identifier (PID) and legal description are listed for each parcel Ownership information for private land is not part of the ILRR so contact information will need to be acquired using BC Online httpswwwbconlinegovbcca
ndash The Private Land Possibly Within the Area of Interest section lists the private land parcels which are possibly within or overlap the AOI The Land Title Parcel Identifier (PID) and legal description are listed for each parcel Ownership information for private land is not part of the ILRR so contact information will need to be acquired using BC Online
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 50
1211 Determining Ownership of a Parcel
There are a few options for determining the ownership information of a private parcel If you have a BC Online account you can look up this information in the BC Assessment Authority or Land Title and Survey Authority systems
bull Some useful links for BC Online
ndash BC Online Homepage httpswwwbconlinegovbcca
ndash BC Online Products httpswwwbconlinegovbccaproductshtml (probably use the Land amp Real Property)
ndash Account Management httpswwwbconlinegovbccamybconlinehtml
bull If there are only a few overlaps in your Land Owner Notification Report you might want to consider giving the report information to a titles search company and have them provide you with the ownership information you require
bull For more information on the procedures for determining the ownership of private land and Crown land leases the following document can be used
ndash httpwwwemprgovbccaTitlesMineralTitlesPubDocumentsLONFM_LON_procedurespdf
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 51
13 Appendix A ndash Map Inquiry and Map Viewer Symbology
Navigation and administration tools
Full extent - map extends to the full view of British Columbia
Zoom In - Zoom in on the map Click and drag a box to zoom in around a specific area
Zoom Out - click on the map to zoom the map out
Pan - click and drag on the map in the direction you want to move
Zoom Previous - zooms the map to the last extent
Zoom to Uploaded Shapefile ndash zooms the map to an uploaded shapefile
Overview Map - shows where the current map window extent is located in BC
Print to PDF - creates a PDF of the current map view
Save Session - saves a session to server or client (your PC or network)
Open Session - opens a saved session
Markup tools
Point Markup - add a point on the map Line Markup - click 2 or more points on the map to draw a line on the map Rectangle Markup - click and drag to draw a rectangle on the map Polygon Markup - click 3 or more points on the map to draw a polygon Line segments can not cross each other Text Markup - add your own text or a coordinate label Label Markup - select a layer and field to label features on the map Grid Markup - define how many horizontal and vertical lines to mark on the map window Erase Markup - erase individually by clicking on it or erase a group by dragging a box around the area Clear Selection ndashprovides the option to select and clear markup graphics andor AOI graphics
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 52
Upload a Shapefile - add your own shape file to the map Must be BC in Albers projection (BCeID and government users can then use the shape to create an area of interest AOI) Report notified interests
Viewing and analytical tools
Identify Visible - identify attributes of all layers turned on at one point
Identify - click on feature on the map on the active layer to view attribute Identify by Radius - view all attributes on a layer within a specific distance around a point Select - select features on the map Buffer - select features within a specific distance around a selection set Measure Distance - calculates distance of user defined line segment Measure Area - calculates the area of a user defined polygon XY Location - gets you the location coordinates
Select and accept an area of interest(AOI) and add to your map
Draw AOI - Click on 3 or more points to draw an AOI polygon for statusing Pick an existing polygon for an AOI - You can also select the polygon created when you imported your shape file using the Upload a Shapefile tool Erase area of interest ndash Erases your current AOI
Users can accept the AOI and create an instant attribute status report of Crown land rights and interests in their AOI
Click on
14 Appendix B Query Validation Criteria Table
USER SELECTS VALIDATION RULES
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 53
Location Type Area of Interest in Hectares
User Must Select Parameter
Parameter Limits
PIN PID or Map Viewer Between 1 amp 5 million
Interest Holder At least one
PIN PID or Map Viewer Between 100000 amp 1 million
Interest Holder
At least one
OR
Between 100000 amp 1 million
At least TWO of the following parameters
Interest Type 5 Types or less
Interest Agency 5 Agencies or less
TermOther Dates A span of 10 years or less
Interest Size No limits
PIN PID or Map Viewer Less than 100000
No rules No limits
ILRR Approved Area or BC Province
NA Interest Holder
OR
NA At least TWO of the following parameters
Interest Type 5 Types or less
Interest Agency 5 Agencies or less
TermOther Dates A span of 10 years or less
Interest Size No limits
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 54
15 Appendix C Legal Description Validation Rules
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 55
16 Appendix D Query Validation Criteria Table (unknown)
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 45
106 Cancelling a Notification bull The Cancel Notification functions allows you to cancel a notification for a saved
query
bull To Cancel Notifications from queries that belong to another user the query owner must be contacted
bull Only the creator of the query can cancel the notification
107 Receiving a Notification bull The user will receive a notification of change when one or more of the following
conditions are met
ndash New request or interest record is added
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 46
ndash Change in state of an existing request or interest record occurs (status is changed)
ndash Change in geometry for an interest
bull Polygons The total area has changed more than 5 or more than 1 hectare
bull Lines The total area of the buffer shape polygon has changed more than 5 or more than 1 hectare
bull Points The point has moved a distance greater than 1 metre in any direction
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 47
11 Public Report The public report provides clients access to a single comprehensive report that utilizes the same cut of data used internally in a format that conforms to the Freedom of Information and Protection of Privacy standards The reports allow a public user to generate a conflict andor constraint report based on an ILRR interest location area of interest or Geomark URL Select your report option Define search location Review Report
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 48
12 Business Report The Business Reports in the ILRR are business specific reports that have been created for specific work flows Currently there is only one Business Report Mineral Titles - Land Owner Notification
121 Mineral Titles ndash Land Owner Notification Part of the requirement of the mineral tenure holders is notification Bill 12 of the Miscellaneous Statutes Amendment Act 2007 now requires a person to serve notice on the private landowner(s) or Crown land lease holder(s) before commencing a mining activity Within the ILRR Business Reports is the Mineral Titles ndash Land Owner Notification report This report allows the tenure holder to input their tenure number or to select an area of interest and then view the Land Owner Notification report as a PDF
bull The user can select to create a Land Owner Notification report by either entering a Mineral Tenure Number (ie 383281) or by selecting an Area of Interest (AOI) and define an AOI in the Map Viewer using the Area of Interest tools
bull The Land Owner Notification results will be displayed in a PDF report There are four sections to the report the General Information section the Crown land lease section the private land within the AOI section and the private land possibly within the AOI section These are explained in more detail below
ndash The General Information section has the name of the report the date it was
run and the search information The search information indicates whether a user-selected AOI or a Mineral Tenure Number was used to define the geographic extent for the report
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 49
ndash The Crown Land Lease section lists all of the Crown land leases which intersecttouchcome in contact withoverlap the AOI along with the ownerrsquos name and address If a lease has multiple owners each owner and their address would be listed The first owner would be labelled Record 1 the second owner would be Record 2 etc If no leases were found the report would say ldquoNone foundrdquo
ndash The Private Lands Within Area of Interest section lists the private land parcels which are completely or partially within or overlap the AOI The Land Title Parcel Identifier (PID) and legal description are listed for each parcel Ownership information for private land is not part of the ILRR so contact information will need to be acquired using BC Online httpswwwbconlinegovbcca
ndash The Private Land Possibly Within the Area of Interest section lists the private land parcels which are possibly within or overlap the AOI The Land Title Parcel Identifier (PID) and legal description are listed for each parcel Ownership information for private land is not part of the ILRR so contact information will need to be acquired using BC Online
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 50
1211 Determining Ownership of a Parcel
There are a few options for determining the ownership information of a private parcel If you have a BC Online account you can look up this information in the BC Assessment Authority or Land Title and Survey Authority systems
bull Some useful links for BC Online
ndash BC Online Homepage httpswwwbconlinegovbcca
ndash BC Online Products httpswwwbconlinegovbccaproductshtml (probably use the Land amp Real Property)
ndash Account Management httpswwwbconlinegovbccamybconlinehtml
bull If there are only a few overlaps in your Land Owner Notification Report you might want to consider giving the report information to a titles search company and have them provide you with the ownership information you require
bull For more information on the procedures for determining the ownership of private land and Crown land leases the following document can be used
ndash httpwwwemprgovbccaTitlesMineralTitlesPubDocumentsLONFM_LON_procedurespdf
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 51
13 Appendix A ndash Map Inquiry and Map Viewer Symbology
Navigation and administration tools
Full extent - map extends to the full view of British Columbia
Zoom In - Zoom in on the map Click and drag a box to zoom in around a specific area
Zoom Out - click on the map to zoom the map out
Pan - click and drag on the map in the direction you want to move
Zoom Previous - zooms the map to the last extent
Zoom to Uploaded Shapefile ndash zooms the map to an uploaded shapefile
Overview Map - shows where the current map window extent is located in BC
Print to PDF - creates a PDF of the current map view
Save Session - saves a session to server or client (your PC or network)
Open Session - opens a saved session
Markup tools
Point Markup - add a point on the map Line Markup - click 2 or more points on the map to draw a line on the map Rectangle Markup - click and drag to draw a rectangle on the map Polygon Markup - click 3 or more points on the map to draw a polygon Line segments can not cross each other Text Markup - add your own text or a coordinate label Label Markup - select a layer and field to label features on the map Grid Markup - define how many horizontal and vertical lines to mark on the map window Erase Markup - erase individually by clicking on it or erase a group by dragging a box around the area Clear Selection ndashprovides the option to select and clear markup graphics andor AOI graphics
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 52
Upload a Shapefile - add your own shape file to the map Must be BC in Albers projection (BCeID and government users can then use the shape to create an area of interest AOI) Report notified interests
Viewing and analytical tools
Identify Visible - identify attributes of all layers turned on at one point
Identify - click on feature on the map on the active layer to view attribute Identify by Radius - view all attributes on a layer within a specific distance around a point Select - select features on the map Buffer - select features within a specific distance around a selection set Measure Distance - calculates distance of user defined line segment Measure Area - calculates the area of a user defined polygon XY Location - gets you the location coordinates
Select and accept an area of interest(AOI) and add to your map
Draw AOI - Click on 3 or more points to draw an AOI polygon for statusing Pick an existing polygon for an AOI - You can also select the polygon created when you imported your shape file using the Upload a Shapefile tool Erase area of interest ndash Erases your current AOI
Users can accept the AOI and create an instant attribute status report of Crown land rights and interests in their AOI
Click on
14 Appendix B Query Validation Criteria Table
USER SELECTS VALIDATION RULES
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 53
Location Type Area of Interest in Hectares
User Must Select Parameter
Parameter Limits
PIN PID or Map Viewer Between 1 amp 5 million
Interest Holder At least one
PIN PID or Map Viewer Between 100000 amp 1 million
Interest Holder
At least one
OR
Between 100000 amp 1 million
At least TWO of the following parameters
Interest Type 5 Types or less
Interest Agency 5 Agencies or less
TermOther Dates A span of 10 years or less
Interest Size No limits
PIN PID or Map Viewer Less than 100000
No rules No limits
ILRR Approved Area or BC Province
NA Interest Holder
OR
NA At least TWO of the following parameters
Interest Type 5 Types or less
Interest Agency 5 Agencies or less
TermOther Dates A span of 10 years or less
Interest Size No limits
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 54
15 Appendix C Legal Description Validation Rules
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 55
16 Appendix D Query Validation Criteria Table (unknown)
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 46
ndash Change in state of an existing request or interest record occurs (status is changed)
ndash Change in geometry for an interest
bull Polygons The total area has changed more than 5 or more than 1 hectare
bull Lines The total area of the buffer shape polygon has changed more than 5 or more than 1 hectare
bull Points The point has moved a distance greater than 1 metre in any direction
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 47
11 Public Report The public report provides clients access to a single comprehensive report that utilizes the same cut of data used internally in a format that conforms to the Freedom of Information and Protection of Privacy standards The reports allow a public user to generate a conflict andor constraint report based on an ILRR interest location area of interest or Geomark URL Select your report option Define search location Review Report
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 48
12 Business Report The Business Reports in the ILRR are business specific reports that have been created for specific work flows Currently there is only one Business Report Mineral Titles - Land Owner Notification
121 Mineral Titles ndash Land Owner Notification Part of the requirement of the mineral tenure holders is notification Bill 12 of the Miscellaneous Statutes Amendment Act 2007 now requires a person to serve notice on the private landowner(s) or Crown land lease holder(s) before commencing a mining activity Within the ILRR Business Reports is the Mineral Titles ndash Land Owner Notification report This report allows the tenure holder to input their tenure number or to select an area of interest and then view the Land Owner Notification report as a PDF
bull The user can select to create a Land Owner Notification report by either entering a Mineral Tenure Number (ie 383281) or by selecting an Area of Interest (AOI) and define an AOI in the Map Viewer using the Area of Interest tools
bull The Land Owner Notification results will be displayed in a PDF report There are four sections to the report the General Information section the Crown land lease section the private land within the AOI section and the private land possibly within the AOI section These are explained in more detail below
ndash The General Information section has the name of the report the date it was
run and the search information The search information indicates whether a user-selected AOI or a Mineral Tenure Number was used to define the geographic extent for the report
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 49
ndash The Crown Land Lease section lists all of the Crown land leases which intersecttouchcome in contact withoverlap the AOI along with the ownerrsquos name and address If a lease has multiple owners each owner and their address would be listed The first owner would be labelled Record 1 the second owner would be Record 2 etc If no leases were found the report would say ldquoNone foundrdquo
ndash The Private Lands Within Area of Interest section lists the private land parcels which are completely or partially within or overlap the AOI The Land Title Parcel Identifier (PID) and legal description are listed for each parcel Ownership information for private land is not part of the ILRR so contact information will need to be acquired using BC Online httpswwwbconlinegovbcca
ndash The Private Land Possibly Within the Area of Interest section lists the private land parcels which are possibly within or overlap the AOI The Land Title Parcel Identifier (PID) and legal description are listed for each parcel Ownership information for private land is not part of the ILRR so contact information will need to be acquired using BC Online
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 50
1211 Determining Ownership of a Parcel
There are a few options for determining the ownership information of a private parcel If you have a BC Online account you can look up this information in the BC Assessment Authority or Land Title and Survey Authority systems
bull Some useful links for BC Online
ndash BC Online Homepage httpswwwbconlinegovbcca
ndash BC Online Products httpswwwbconlinegovbccaproductshtml (probably use the Land amp Real Property)
ndash Account Management httpswwwbconlinegovbccamybconlinehtml
bull If there are only a few overlaps in your Land Owner Notification Report you might want to consider giving the report information to a titles search company and have them provide you with the ownership information you require
bull For more information on the procedures for determining the ownership of private land and Crown land leases the following document can be used
ndash httpwwwemprgovbccaTitlesMineralTitlesPubDocumentsLONFM_LON_procedurespdf
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 51
13 Appendix A ndash Map Inquiry and Map Viewer Symbology
Navigation and administration tools
Full extent - map extends to the full view of British Columbia
Zoom In - Zoom in on the map Click and drag a box to zoom in around a specific area
Zoom Out - click on the map to zoom the map out
Pan - click and drag on the map in the direction you want to move
Zoom Previous - zooms the map to the last extent
Zoom to Uploaded Shapefile ndash zooms the map to an uploaded shapefile
Overview Map - shows where the current map window extent is located in BC
Print to PDF - creates a PDF of the current map view
Save Session - saves a session to server or client (your PC or network)
Open Session - opens a saved session
Markup tools
Point Markup - add a point on the map Line Markup - click 2 or more points on the map to draw a line on the map Rectangle Markup - click and drag to draw a rectangle on the map Polygon Markup - click 3 or more points on the map to draw a polygon Line segments can not cross each other Text Markup - add your own text or a coordinate label Label Markup - select a layer and field to label features on the map Grid Markup - define how many horizontal and vertical lines to mark on the map window Erase Markup - erase individually by clicking on it or erase a group by dragging a box around the area Clear Selection ndashprovides the option to select and clear markup graphics andor AOI graphics
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 52
Upload a Shapefile - add your own shape file to the map Must be BC in Albers projection (BCeID and government users can then use the shape to create an area of interest AOI) Report notified interests
Viewing and analytical tools
Identify Visible - identify attributes of all layers turned on at one point
Identify - click on feature on the map on the active layer to view attribute Identify by Radius - view all attributes on a layer within a specific distance around a point Select - select features on the map Buffer - select features within a specific distance around a selection set Measure Distance - calculates distance of user defined line segment Measure Area - calculates the area of a user defined polygon XY Location - gets you the location coordinates
Select and accept an area of interest(AOI) and add to your map
Draw AOI - Click on 3 or more points to draw an AOI polygon for statusing Pick an existing polygon for an AOI - You can also select the polygon created when you imported your shape file using the Upload a Shapefile tool Erase area of interest ndash Erases your current AOI
Users can accept the AOI and create an instant attribute status report of Crown land rights and interests in their AOI
Click on
14 Appendix B Query Validation Criteria Table
USER SELECTS VALIDATION RULES
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 53
Location Type Area of Interest in Hectares
User Must Select Parameter
Parameter Limits
PIN PID or Map Viewer Between 1 amp 5 million
Interest Holder At least one
PIN PID or Map Viewer Between 100000 amp 1 million
Interest Holder
At least one
OR
Between 100000 amp 1 million
At least TWO of the following parameters
Interest Type 5 Types or less
Interest Agency 5 Agencies or less
TermOther Dates A span of 10 years or less
Interest Size No limits
PIN PID or Map Viewer Less than 100000
No rules No limits
ILRR Approved Area or BC Province
NA Interest Holder
OR
NA At least TWO of the following parameters
Interest Type 5 Types or less
Interest Agency 5 Agencies or less
TermOther Dates A span of 10 years or less
Interest Size No limits
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 54
15 Appendix C Legal Description Validation Rules
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 55
16 Appendix D Query Validation Criteria Table (unknown)
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 47
11 Public Report The public report provides clients access to a single comprehensive report that utilizes the same cut of data used internally in a format that conforms to the Freedom of Information and Protection of Privacy standards The reports allow a public user to generate a conflict andor constraint report based on an ILRR interest location area of interest or Geomark URL Select your report option Define search location Review Report
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 48
12 Business Report The Business Reports in the ILRR are business specific reports that have been created for specific work flows Currently there is only one Business Report Mineral Titles - Land Owner Notification
121 Mineral Titles ndash Land Owner Notification Part of the requirement of the mineral tenure holders is notification Bill 12 of the Miscellaneous Statutes Amendment Act 2007 now requires a person to serve notice on the private landowner(s) or Crown land lease holder(s) before commencing a mining activity Within the ILRR Business Reports is the Mineral Titles ndash Land Owner Notification report This report allows the tenure holder to input their tenure number or to select an area of interest and then view the Land Owner Notification report as a PDF
bull The user can select to create a Land Owner Notification report by either entering a Mineral Tenure Number (ie 383281) or by selecting an Area of Interest (AOI) and define an AOI in the Map Viewer using the Area of Interest tools
bull The Land Owner Notification results will be displayed in a PDF report There are four sections to the report the General Information section the Crown land lease section the private land within the AOI section and the private land possibly within the AOI section These are explained in more detail below
ndash The General Information section has the name of the report the date it was
run and the search information The search information indicates whether a user-selected AOI or a Mineral Tenure Number was used to define the geographic extent for the report
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 49
ndash The Crown Land Lease section lists all of the Crown land leases which intersecttouchcome in contact withoverlap the AOI along with the ownerrsquos name and address If a lease has multiple owners each owner and their address would be listed The first owner would be labelled Record 1 the second owner would be Record 2 etc If no leases were found the report would say ldquoNone foundrdquo
ndash The Private Lands Within Area of Interest section lists the private land parcels which are completely or partially within or overlap the AOI The Land Title Parcel Identifier (PID) and legal description are listed for each parcel Ownership information for private land is not part of the ILRR so contact information will need to be acquired using BC Online httpswwwbconlinegovbcca
ndash The Private Land Possibly Within the Area of Interest section lists the private land parcels which are possibly within or overlap the AOI The Land Title Parcel Identifier (PID) and legal description are listed for each parcel Ownership information for private land is not part of the ILRR so contact information will need to be acquired using BC Online
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 50
1211 Determining Ownership of a Parcel
There are a few options for determining the ownership information of a private parcel If you have a BC Online account you can look up this information in the BC Assessment Authority or Land Title and Survey Authority systems
bull Some useful links for BC Online
ndash BC Online Homepage httpswwwbconlinegovbcca
ndash BC Online Products httpswwwbconlinegovbccaproductshtml (probably use the Land amp Real Property)
ndash Account Management httpswwwbconlinegovbccamybconlinehtml
bull If there are only a few overlaps in your Land Owner Notification Report you might want to consider giving the report information to a titles search company and have them provide you with the ownership information you require
bull For more information on the procedures for determining the ownership of private land and Crown land leases the following document can be used
ndash httpwwwemprgovbccaTitlesMineralTitlesPubDocumentsLONFM_LON_procedurespdf
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 51
13 Appendix A ndash Map Inquiry and Map Viewer Symbology
Navigation and administration tools
Full extent - map extends to the full view of British Columbia
Zoom In - Zoom in on the map Click and drag a box to zoom in around a specific area
Zoom Out - click on the map to zoom the map out
Pan - click and drag on the map in the direction you want to move
Zoom Previous - zooms the map to the last extent
Zoom to Uploaded Shapefile ndash zooms the map to an uploaded shapefile
Overview Map - shows where the current map window extent is located in BC
Print to PDF - creates a PDF of the current map view
Save Session - saves a session to server or client (your PC or network)
Open Session - opens a saved session
Markup tools
Point Markup - add a point on the map Line Markup - click 2 or more points on the map to draw a line on the map Rectangle Markup - click and drag to draw a rectangle on the map Polygon Markup - click 3 or more points on the map to draw a polygon Line segments can not cross each other Text Markup - add your own text or a coordinate label Label Markup - select a layer and field to label features on the map Grid Markup - define how many horizontal and vertical lines to mark on the map window Erase Markup - erase individually by clicking on it or erase a group by dragging a box around the area Clear Selection ndashprovides the option to select and clear markup graphics andor AOI graphics
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 52
Upload a Shapefile - add your own shape file to the map Must be BC in Albers projection (BCeID and government users can then use the shape to create an area of interest AOI) Report notified interests
Viewing and analytical tools
Identify Visible - identify attributes of all layers turned on at one point
Identify - click on feature on the map on the active layer to view attribute Identify by Radius - view all attributes on a layer within a specific distance around a point Select - select features on the map Buffer - select features within a specific distance around a selection set Measure Distance - calculates distance of user defined line segment Measure Area - calculates the area of a user defined polygon XY Location - gets you the location coordinates
Select and accept an area of interest(AOI) and add to your map
Draw AOI - Click on 3 or more points to draw an AOI polygon for statusing Pick an existing polygon for an AOI - You can also select the polygon created when you imported your shape file using the Upload a Shapefile tool Erase area of interest ndash Erases your current AOI
Users can accept the AOI and create an instant attribute status report of Crown land rights and interests in their AOI
Click on
14 Appendix B Query Validation Criteria Table
USER SELECTS VALIDATION RULES
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 53
Location Type Area of Interest in Hectares
User Must Select Parameter
Parameter Limits
PIN PID or Map Viewer Between 1 amp 5 million
Interest Holder At least one
PIN PID or Map Viewer Between 100000 amp 1 million
Interest Holder
At least one
OR
Between 100000 amp 1 million
At least TWO of the following parameters
Interest Type 5 Types or less
Interest Agency 5 Agencies or less
TermOther Dates A span of 10 years or less
Interest Size No limits
PIN PID or Map Viewer Less than 100000
No rules No limits
ILRR Approved Area or BC Province
NA Interest Holder
OR
NA At least TWO of the following parameters
Interest Type 5 Types or less
Interest Agency 5 Agencies or less
TermOther Dates A span of 10 years or less
Interest Size No limits
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 54
15 Appendix C Legal Description Validation Rules
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 55
16 Appendix D Query Validation Criteria Table (unknown)
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 48
12 Business Report The Business Reports in the ILRR are business specific reports that have been created for specific work flows Currently there is only one Business Report Mineral Titles - Land Owner Notification
121 Mineral Titles ndash Land Owner Notification Part of the requirement of the mineral tenure holders is notification Bill 12 of the Miscellaneous Statutes Amendment Act 2007 now requires a person to serve notice on the private landowner(s) or Crown land lease holder(s) before commencing a mining activity Within the ILRR Business Reports is the Mineral Titles ndash Land Owner Notification report This report allows the tenure holder to input their tenure number or to select an area of interest and then view the Land Owner Notification report as a PDF
bull The user can select to create a Land Owner Notification report by either entering a Mineral Tenure Number (ie 383281) or by selecting an Area of Interest (AOI) and define an AOI in the Map Viewer using the Area of Interest tools
bull The Land Owner Notification results will be displayed in a PDF report There are four sections to the report the General Information section the Crown land lease section the private land within the AOI section and the private land possibly within the AOI section These are explained in more detail below
ndash The General Information section has the name of the report the date it was
run and the search information The search information indicates whether a user-selected AOI or a Mineral Tenure Number was used to define the geographic extent for the report
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 49
ndash The Crown Land Lease section lists all of the Crown land leases which intersecttouchcome in contact withoverlap the AOI along with the ownerrsquos name and address If a lease has multiple owners each owner and their address would be listed The first owner would be labelled Record 1 the second owner would be Record 2 etc If no leases were found the report would say ldquoNone foundrdquo
ndash The Private Lands Within Area of Interest section lists the private land parcels which are completely or partially within or overlap the AOI The Land Title Parcel Identifier (PID) and legal description are listed for each parcel Ownership information for private land is not part of the ILRR so contact information will need to be acquired using BC Online httpswwwbconlinegovbcca
ndash The Private Land Possibly Within the Area of Interest section lists the private land parcels which are possibly within or overlap the AOI The Land Title Parcel Identifier (PID) and legal description are listed for each parcel Ownership information for private land is not part of the ILRR so contact information will need to be acquired using BC Online
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 50
1211 Determining Ownership of a Parcel
There are a few options for determining the ownership information of a private parcel If you have a BC Online account you can look up this information in the BC Assessment Authority or Land Title and Survey Authority systems
bull Some useful links for BC Online
ndash BC Online Homepage httpswwwbconlinegovbcca
ndash BC Online Products httpswwwbconlinegovbccaproductshtml (probably use the Land amp Real Property)
ndash Account Management httpswwwbconlinegovbccamybconlinehtml
bull If there are only a few overlaps in your Land Owner Notification Report you might want to consider giving the report information to a titles search company and have them provide you with the ownership information you require
bull For more information on the procedures for determining the ownership of private land and Crown land leases the following document can be used
ndash httpwwwemprgovbccaTitlesMineralTitlesPubDocumentsLONFM_LON_procedurespdf
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 51
13 Appendix A ndash Map Inquiry and Map Viewer Symbology
Navigation and administration tools
Full extent - map extends to the full view of British Columbia
Zoom In - Zoom in on the map Click and drag a box to zoom in around a specific area
Zoom Out - click on the map to zoom the map out
Pan - click and drag on the map in the direction you want to move
Zoom Previous - zooms the map to the last extent
Zoom to Uploaded Shapefile ndash zooms the map to an uploaded shapefile
Overview Map - shows where the current map window extent is located in BC
Print to PDF - creates a PDF of the current map view
Save Session - saves a session to server or client (your PC or network)
Open Session - opens a saved session
Markup tools
Point Markup - add a point on the map Line Markup - click 2 or more points on the map to draw a line on the map Rectangle Markup - click and drag to draw a rectangle on the map Polygon Markup - click 3 or more points on the map to draw a polygon Line segments can not cross each other Text Markup - add your own text or a coordinate label Label Markup - select a layer and field to label features on the map Grid Markup - define how many horizontal and vertical lines to mark on the map window Erase Markup - erase individually by clicking on it or erase a group by dragging a box around the area Clear Selection ndashprovides the option to select and clear markup graphics andor AOI graphics
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 52
Upload a Shapefile - add your own shape file to the map Must be BC in Albers projection (BCeID and government users can then use the shape to create an area of interest AOI) Report notified interests
Viewing and analytical tools
Identify Visible - identify attributes of all layers turned on at one point
Identify - click on feature on the map on the active layer to view attribute Identify by Radius - view all attributes on a layer within a specific distance around a point Select - select features on the map Buffer - select features within a specific distance around a selection set Measure Distance - calculates distance of user defined line segment Measure Area - calculates the area of a user defined polygon XY Location - gets you the location coordinates
Select and accept an area of interest(AOI) and add to your map
Draw AOI - Click on 3 or more points to draw an AOI polygon for statusing Pick an existing polygon for an AOI - You can also select the polygon created when you imported your shape file using the Upload a Shapefile tool Erase area of interest ndash Erases your current AOI
Users can accept the AOI and create an instant attribute status report of Crown land rights and interests in their AOI
Click on
14 Appendix B Query Validation Criteria Table
USER SELECTS VALIDATION RULES
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 53
Location Type Area of Interest in Hectares
User Must Select Parameter
Parameter Limits
PIN PID or Map Viewer Between 1 amp 5 million
Interest Holder At least one
PIN PID or Map Viewer Between 100000 amp 1 million
Interest Holder
At least one
OR
Between 100000 amp 1 million
At least TWO of the following parameters
Interest Type 5 Types or less
Interest Agency 5 Agencies or less
TermOther Dates A span of 10 years or less
Interest Size No limits
PIN PID or Map Viewer Less than 100000
No rules No limits
ILRR Approved Area or BC Province
NA Interest Holder
OR
NA At least TWO of the following parameters
Interest Type 5 Types or less
Interest Agency 5 Agencies or less
TermOther Dates A span of 10 years or less
Interest Size No limits
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 54
15 Appendix C Legal Description Validation Rules
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 55
16 Appendix D Query Validation Criteria Table (unknown)
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 49
ndash The Crown Land Lease section lists all of the Crown land leases which intersecttouchcome in contact withoverlap the AOI along with the ownerrsquos name and address If a lease has multiple owners each owner and their address would be listed The first owner would be labelled Record 1 the second owner would be Record 2 etc If no leases were found the report would say ldquoNone foundrdquo
ndash The Private Lands Within Area of Interest section lists the private land parcels which are completely or partially within or overlap the AOI The Land Title Parcel Identifier (PID) and legal description are listed for each parcel Ownership information for private land is not part of the ILRR so contact information will need to be acquired using BC Online httpswwwbconlinegovbcca
ndash The Private Land Possibly Within the Area of Interest section lists the private land parcels which are possibly within or overlap the AOI The Land Title Parcel Identifier (PID) and legal description are listed for each parcel Ownership information for private land is not part of the ILRR so contact information will need to be acquired using BC Online
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 50
1211 Determining Ownership of a Parcel
There are a few options for determining the ownership information of a private parcel If you have a BC Online account you can look up this information in the BC Assessment Authority or Land Title and Survey Authority systems
bull Some useful links for BC Online
ndash BC Online Homepage httpswwwbconlinegovbcca
ndash BC Online Products httpswwwbconlinegovbccaproductshtml (probably use the Land amp Real Property)
ndash Account Management httpswwwbconlinegovbccamybconlinehtml
bull If there are only a few overlaps in your Land Owner Notification Report you might want to consider giving the report information to a titles search company and have them provide you with the ownership information you require
bull For more information on the procedures for determining the ownership of private land and Crown land leases the following document can be used
ndash httpwwwemprgovbccaTitlesMineralTitlesPubDocumentsLONFM_LON_procedurespdf
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 51
13 Appendix A ndash Map Inquiry and Map Viewer Symbology
Navigation and administration tools
Full extent - map extends to the full view of British Columbia
Zoom In - Zoom in on the map Click and drag a box to zoom in around a specific area
Zoom Out - click on the map to zoom the map out
Pan - click and drag on the map in the direction you want to move
Zoom Previous - zooms the map to the last extent
Zoom to Uploaded Shapefile ndash zooms the map to an uploaded shapefile
Overview Map - shows where the current map window extent is located in BC
Print to PDF - creates a PDF of the current map view
Save Session - saves a session to server or client (your PC or network)
Open Session - opens a saved session
Markup tools
Point Markup - add a point on the map Line Markup - click 2 or more points on the map to draw a line on the map Rectangle Markup - click and drag to draw a rectangle on the map Polygon Markup - click 3 or more points on the map to draw a polygon Line segments can not cross each other Text Markup - add your own text or a coordinate label Label Markup - select a layer and field to label features on the map Grid Markup - define how many horizontal and vertical lines to mark on the map window Erase Markup - erase individually by clicking on it or erase a group by dragging a box around the area Clear Selection ndashprovides the option to select and clear markup graphics andor AOI graphics
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 52
Upload a Shapefile - add your own shape file to the map Must be BC in Albers projection (BCeID and government users can then use the shape to create an area of interest AOI) Report notified interests
Viewing and analytical tools
Identify Visible - identify attributes of all layers turned on at one point
Identify - click on feature on the map on the active layer to view attribute Identify by Radius - view all attributes on a layer within a specific distance around a point Select - select features on the map Buffer - select features within a specific distance around a selection set Measure Distance - calculates distance of user defined line segment Measure Area - calculates the area of a user defined polygon XY Location - gets you the location coordinates
Select and accept an area of interest(AOI) and add to your map
Draw AOI - Click on 3 or more points to draw an AOI polygon for statusing Pick an existing polygon for an AOI - You can also select the polygon created when you imported your shape file using the Upload a Shapefile tool Erase area of interest ndash Erases your current AOI
Users can accept the AOI and create an instant attribute status report of Crown land rights and interests in their AOI
Click on
14 Appendix B Query Validation Criteria Table
USER SELECTS VALIDATION RULES
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 53
Location Type Area of Interest in Hectares
User Must Select Parameter
Parameter Limits
PIN PID or Map Viewer Between 1 amp 5 million
Interest Holder At least one
PIN PID or Map Viewer Between 100000 amp 1 million
Interest Holder
At least one
OR
Between 100000 amp 1 million
At least TWO of the following parameters
Interest Type 5 Types or less
Interest Agency 5 Agencies or less
TermOther Dates A span of 10 years or less
Interest Size No limits
PIN PID or Map Viewer Less than 100000
No rules No limits
ILRR Approved Area or BC Province
NA Interest Holder
OR
NA At least TWO of the following parameters
Interest Type 5 Types or less
Interest Agency 5 Agencies or less
TermOther Dates A span of 10 years or less
Interest Size No limits
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 54
15 Appendix C Legal Description Validation Rules
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 55
16 Appendix D Query Validation Criteria Table (unknown)
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 50
1211 Determining Ownership of a Parcel
There are a few options for determining the ownership information of a private parcel If you have a BC Online account you can look up this information in the BC Assessment Authority or Land Title and Survey Authority systems
bull Some useful links for BC Online
ndash BC Online Homepage httpswwwbconlinegovbcca
ndash BC Online Products httpswwwbconlinegovbccaproductshtml (probably use the Land amp Real Property)
ndash Account Management httpswwwbconlinegovbccamybconlinehtml
bull If there are only a few overlaps in your Land Owner Notification Report you might want to consider giving the report information to a titles search company and have them provide you with the ownership information you require
bull For more information on the procedures for determining the ownership of private land and Crown land leases the following document can be used
ndash httpwwwemprgovbccaTitlesMineralTitlesPubDocumentsLONFM_LON_procedurespdf
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 51
13 Appendix A ndash Map Inquiry and Map Viewer Symbology
Navigation and administration tools
Full extent - map extends to the full view of British Columbia
Zoom In - Zoom in on the map Click and drag a box to zoom in around a specific area
Zoom Out - click on the map to zoom the map out
Pan - click and drag on the map in the direction you want to move
Zoom Previous - zooms the map to the last extent
Zoom to Uploaded Shapefile ndash zooms the map to an uploaded shapefile
Overview Map - shows where the current map window extent is located in BC
Print to PDF - creates a PDF of the current map view
Save Session - saves a session to server or client (your PC or network)
Open Session - opens a saved session
Markup tools
Point Markup - add a point on the map Line Markup - click 2 or more points on the map to draw a line on the map Rectangle Markup - click and drag to draw a rectangle on the map Polygon Markup - click 3 or more points on the map to draw a polygon Line segments can not cross each other Text Markup - add your own text or a coordinate label Label Markup - select a layer and field to label features on the map Grid Markup - define how many horizontal and vertical lines to mark on the map window Erase Markup - erase individually by clicking on it or erase a group by dragging a box around the area Clear Selection ndashprovides the option to select and clear markup graphics andor AOI graphics
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 52
Upload a Shapefile - add your own shape file to the map Must be BC in Albers projection (BCeID and government users can then use the shape to create an area of interest AOI) Report notified interests
Viewing and analytical tools
Identify Visible - identify attributes of all layers turned on at one point
Identify - click on feature on the map on the active layer to view attribute Identify by Radius - view all attributes on a layer within a specific distance around a point Select - select features on the map Buffer - select features within a specific distance around a selection set Measure Distance - calculates distance of user defined line segment Measure Area - calculates the area of a user defined polygon XY Location - gets you the location coordinates
Select and accept an area of interest(AOI) and add to your map
Draw AOI - Click on 3 or more points to draw an AOI polygon for statusing Pick an existing polygon for an AOI - You can also select the polygon created when you imported your shape file using the Upload a Shapefile tool Erase area of interest ndash Erases your current AOI
Users can accept the AOI and create an instant attribute status report of Crown land rights and interests in their AOI
Click on
14 Appendix B Query Validation Criteria Table
USER SELECTS VALIDATION RULES
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 53
Location Type Area of Interest in Hectares
User Must Select Parameter
Parameter Limits
PIN PID or Map Viewer Between 1 amp 5 million
Interest Holder At least one
PIN PID or Map Viewer Between 100000 amp 1 million
Interest Holder
At least one
OR
Between 100000 amp 1 million
At least TWO of the following parameters
Interest Type 5 Types or less
Interest Agency 5 Agencies or less
TermOther Dates A span of 10 years or less
Interest Size No limits
PIN PID or Map Viewer Less than 100000
No rules No limits
ILRR Approved Area or BC Province
NA Interest Holder
OR
NA At least TWO of the following parameters
Interest Type 5 Types or less
Interest Agency 5 Agencies or less
TermOther Dates A span of 10 years or less
Interest Size No limits
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 54
15 Appendix C Legal Description Validation Rules
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 55
16 Appendix D Query Validation Criteria Table (unknown)
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 51
13 Appendix A ndash Map Inquiry and Map Viewer Symbology
Navigation and administration tools
Full extent - map extends to the full view of British Columbia
Zoom In - Zoom in on the map Click and drag a box to zoom in around a specific area
Zoom Out - click on the map to zoom the map out
Pan - click and drag on the map in the direction you want to move
Zoom Previous - zooms the map to the last extent
Zoom to Uploaded Shapefile ndash zooms the map to an uploaded shapefile
Overview Map - shows where the current map window extent is located in BC
Print to PDF - creates a PDF of the current map view
Save Session - saves a session to server or client (your PC or network)
Open Session - opens a saved session
Markup tools
Point Markup - add a point on the map Line Markup - click 2 or more points on the map to draw a line on the map Rectangle Markup - click and drag to draw a rectangle on the map Polygon Markup - click 3 or more points on the map to draw a polygon Line segments can not cross each other Text Markup - add your own text or a coordinate label Label Markup - select a layer and field to label features on the map Grid Markup - define how many horizontal and vertical lines to mark on the map window Erase Markup - erase individually by clicking on it or erase a group by dragging a box around the area Clear Selection ndashprovides the option to select and clear markup graphics andor AOI graphics
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 52
Upload a Shapefile - add your own shape file to the map Must be BC in Albers projection (BCeID and government users can then use the shape to create an area of interest AOI) Report notified interests
Viewing and analytical tools
Identify Visible - identify attributes of all layers turned on at one point
Identify - click on feature on the map on the active layer to view attribute Identify by Radius - view all attributes on a layer within a specific distance around a point Select - select features on the map Buffer - select features within a specific distance around a selection set Measure Distance - calculates distance of user defined line segment Measure Area - calculates the area of a user defined polygon XY Location - gets you the location coordinates
Select and accept an area of interest(AOI) and add to your map
Draw AOI - Click on 3 or more points to draw an AOI polygon for statusing Pick an existing polygon for an AOI - You can also select the polygon created when you imported your shape file using the Upload a Shapefile tool Erase area of interest ndash Erases your current AOI
Users can accept the AOI and create an instant attribute status report of Crown land rights and interests in their AOI
Click on
14 Appendix B Query Validation Criteria Table
USER SELECTS VALIDATION RULES
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 53
Location Type Area of Interest in Hectares
User Must Select Parameter
Parameter Limits
PIN PID or Map Viewer Between 1 amp 5 million
Interest Holder At least one
PIN PID or Map Viewer Between 100000 amp 1 million
Interest Holder
At least one
OR
Between 100000 amp 1 million
At least TWO of the following parameters
Interest Type 5 Types or less
Interest Agency 5 Agencies or less
TermOther Dates A span of 10 years or less
Interest Size No limits
PIN PID or Map Viewer Less than 100000
No rules No limits
ILRR Approved Area or BC Province
NA Interest Holder
OR
NA At least TWO of the following parameters
Interest Type 5 Types or less
Interest Agency 5 Agencies or less
TermOther Dates A span of 10 years or less
Interest Size No limits
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 54
15 Appendix C Legal Description Validation Rules
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 55
16 Appendix D Query Validation Criteria Table (unknown)
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 52
Upload a Shapefile - add your own shape file to the map Must be BC in Albers projection (BCeID and government users can then use the shape to create an area of interest AOI) Report notified interests
Viewing and analytical tools
Identify Visible - identify attributes of all layers turned on at one point
Identify - click on feature on the map on the active layer to view attribute Identify by Radius - view all attributes on a layer within a specific distance around a point Select - select features on the map Buffer - select features within a specific distance around a selection set Measure Distance - calculates distance of user defined line segment Measure Area - calculates the area of a user defined polygon XY Location - gets you the location coordinates
Select and accept an area of interest(AOI) and add to your map
Draw AOI - Click on 3 or more points to draw an AOI polygon for statusing Pick an existing polygon for an AOI - You can also select the polygon created when you imported your shape file using the Upload a Shapefile tool Erase area of interest ndash Erases your current AOI
Users can accept the AOI and create an instant attribute status report of Crown land rights and interests in their AOI
Click on
14 Appendix B Query Validation Criteria Table
USER SELECTS VALIDATION RULES
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 53
Location Type Area of Interest in Hectares
User Must Select Parameter
Parameter Limits
PIN PID or Map Viewer Between 1 amp 5 million
Interest Holder At least one
PIN PID or Map Viewer Between 100000 amp 1 million
Interest Holder
At least one
OR
Between 100000 amp 1 million
At least TWO of the following parameters
Interest Type 5 Types or less
Interest Agency 5 Agencies or less
TermOther Dates A span of 10 years or less
Interest Size No limits
PIN PID or Map Viewer Less than 100000
No rules No limits
ILRR Approved Area or BC Province
NA Interest Holder
OR
NA At least TWO of the following parameters
Interest Type 5 Types or less
Interest Agency 5 Agencies or less
TermOther Dates A span of 10 years or less
Interest Size No limits
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 54
15 Appendix C Legal Description Validation Rules
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 55
16 Appendix D Query Validation Criteria Table (unknown)
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 53
Location Type Area of Interest in Hectares
User Must Select Parameter
Parameter Limits
PIN PID or Map Viewer Between 1 amp 5 million
Interest Holder At least one
PIN PID or Map Viewer Between 100000 amp 1 million
Interest Holder
At least one
OR
Between 100000 amp 1 million
At least TWO of the following parameters
Interest Type 5 Types or less
Interest Agency 5 Agencies or less
TermOther Dates A span of 10 years or less
Interest Size No limits
PIN PID or Map Viewer Less than 100000
No rules No limits
ILRR Approved Area or BC Province
NA Interest Holder
OR
NA At least TWO of the following parameters
Interest Type 5 Types or less
Interest Agency 5 Agencies or less
TermOther Dates A span of 10 years or less
Interest Size No limits
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 54
15 Appendix C Legal Description Validation Rules
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 55
16 Appendix D Query Validation Criteria Table (unknown)
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 54
15 Appendix C Legal Description Validation Rules
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 55
16 Appendix D Query Validation Criteria Table (unknown)
CUsersMdumonceauxDownloadsILRR_Training_Manual_V7_3Docx Page 55
16 Appendix D Query Validation Criteria Table (unknown)