Integrated Financial Management System (IFMS) · PDF fileIntegrated Financial Management...

Integrated Financial Management System

(IFMS)

Finance Department,

And

Directorate of Accounts and Treasuries,

Government of Maharashtra

Directorate of Accounts & Treasuries | Government of Maharashtra

Agenda

2

BEAMS

SEVAARTH

DCPS

PENSION

TREASURY- NET

GRAS

BILL PORTAL

ARTHWAHINI

KOSHWAHINI


COMPARISON


Focus Areas Under IFMS

The Department of Finance, Government of Maharashtra have undertaken several e-

Gov initiatives from time to time.

This has been undertaken to improve financial efficiency of the State by automating

budget processes, pay roll and other personal claims of employees, accounting of

expenditure, receipts and various other treasury related functions.

The State has adopted Integrated Financial Management Systems (IFMS)

It aims at Integrating various Financial activities with a view to bring them under e-

governance frame work.

The new link page www.mahakosh.gov.in has been developed which links to various

systems Implemented under IFMS.

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Components of IFMS

Budget Monitoring And Expenditure Authorization (BEAMS) System to Estimate, Distribution of

Budget Grants, Expenditure Authorization And Monitor Probable Expenditure.

System catering to all Processes in Treasury (Treasury Net)

System for Salary Payments (SEVAARTH) Recording essential Details of Employees and

Generate Salary Bills and Timely Payment directly into the Bank Accounts of Employees.

Accounting, Maintenance of Annual Accounts, Refunds, Generate Annual Accounts Slips for

Employees covered under New Pension Scheme (DCPS)

System to Process Loans & Advances Payable to Government Employees and Maintenance of

GPF for Group-D Government Employees.

Pension Payment (Nivruttivetanwahini) Timely payment of pension directly into Bank accounts

of Pensioners.

Government Revenue Collection (GRAS) through e-Payment Gateway.

Bill Portal for preparation of different types of bills on-line.

MIS (Koshwahini) In Public Domain for MIS.

ARTHWAHINI Portal for all Masters


BEAMS (Budget, Estimation, Allocation & Monitoring System)

An online computerized system to facilitate budget estimation, allocation of grants and authorize

expenditure against the allocated grants.

Facilitates various fund transfer related activities such as allocation, distribution, re-appropriation,

withdrawal, surrender of grants at various level.

e-Budget file containing budget sanctioned in the legislature uploaded in the system, making

budget available to the Finance Dept. (Budget Branch) for releasing it to other departments.

Fund transfer option available as Allocation, User can see Budget Head wise display of grants

received by him, allocated by him and balance available.

Option for authorizing expenditure available at DDO level. Every bill being submitted to treasury

to be accompanied with an Authorization Slip. Slip Bar-Coded to include details like Budget

Classification, Gross Amount, Deductions, Net Amount, Payee details, etc.

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Authorization Slip

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BEAMS – Salient Features

The system provides for monitoring monthly cash flow limits set by the Department up to DDO

level.

Monitoring of expenditure against allocated grants possible at all levels (Administrative

Department, Controlling Officer, Drawing & Disbursing Officer [DDO]).

Quick and accurate transfer of grants.

Integration with CPSMS achieved.

Maker Checker principle used.

Generation of PDF orders on approval of each transaction.

Bill cum BDS has been done in respect of Contingent Expenditure Bill (MTR-31). Other bills

under testing.

MIS Reports available in Public Domain.

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BEAMS Flow Chart

Legislature Approves budget for the State.

Finance Department (Budget Section) Uploads e-budget file on BEAMS

Administrative Departments Distribute Grants to Controlling Officers under their control.

Controlling Officers Distribute Grants to DDOs under their control.

DDOs authorize expenditure on BEAMS and submit bill in Treasury along with authorization Slip.

Finance Department Allocates Grants to Administrative Departments

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SEVAARTH - Objectives

To build a centralized database of Offices / DDOs / Employees.

To generate monthly pay and other bills on the system to avoid manual labour, reducing time and energy.

To ensure rule based correct and accurate computation.

To ensure Role Based Work Flow.

To ensure maker checker principle.

To build a credible system to transfer funds electronically by capturing the bank details.

To provide a statewide information system to monitor various aspects ensuring financial discipline & correct decision-

making at various levels in the Government.

To provide a facility to individual employees to view their own data / profile (Employee corner).

To eliminate possibility of existence of ghost employees.

To create an effective MIS for use of various departments of the government and the Accountant General.

To provide a transparent and open information system for the use of various offices, departments and other entities as

well as the common citizens to know the information about various offices, etc.

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SEVAARTH - Benefits

Information has to be entered once. Thereafter only changes are to be made (Change

Statement).

Accuracy in Bill Preparation.

Speedy Generation of Pay Bills.

Reduction in Time required for Audit in Treasury.

Reduction in Number and Occasions of Objections.

Employee wise pay related data automatically created.

Salary Payment through Central Electronic System. (Through CMP Server)

Appropriate Checks And Balances Ensured.

Rule Based Work Flow and hence Ensuring Observance of All Salary Related Rules.

Data exchange with various applications under IFMS.

Master Management Module- Single point control of Master Data.

Rule Engine to be with the Master Data Controller.

Integration with other Systems and with those of A. G., Banks, etc.

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SEVAARTH – Achievements So Far

100% Pay Bill generation on Sevaarth for State Government Employees.

Total DDOs Covered under Sevaarth 15,171.

Total Monthly Pay Bills are Generated through Sevaarth without exception. Average Monthly Pay

bill count – 35,000.

6.76 lac government employees covered.

Integrated with BEAMS for generation of Authorization Slip.

Payment is being made electronically to the Bank Accounts of Employees ( DBT).

No transfer of employee on the system is possible without generation of Last Pay Certificate.

Trainings for DDOs are arranged. Similarly, help desk provided at each treasury.

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SEVAARTH – Workflow

Entry of

Administrative Dept.

And

Field Dept.

By

Administrator

Entry of Office Details

Entry of

Sanctioned

Posts by

Admin

Deptt.

Action By Drawing & Disbursing Officer

Enter

Employee

Details

Enter

Other Relevant Details

Map

Employee With

Bill Group

Provision

To Add

Non Computational

Allowances &

Deductions

Generate Pay Bill

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SEVAARTH – Work Underway

Development of customized applications for other organizations (e.g., Zilla Parishads, Aided &

Recognized Primary/ Secondary Schools and Colleges, Universities and Institutions under them,

etc.)

Direct (Central) payment electronically to the Bank accounts of the employees.

Reduce need for various schedules not required by A. G. and making available them in electronic

format wherever they are needed.

Reduce the Pay Bill to a Summary Bill with Change Statement and to study the feasibility of

giving data in electronic format to A. G.

If A. G. agrees, doing away with printed copies of bills and other documents.

Add facilities for generation of Employee related bills (e.g., G. P. F. Bills, Loans and Advances

Bills, Medical Reimbursement Bills, Traveling Allowance Bills, etc.)

Develop MIS Reports which could be useful to the Administrative Departments, Heads of

Departments, Heads of Offices, DDOs, Employees, other organizations and citizen.

Integrate Pay Roll with MAHAONLINE (Non-financial Personal Service Record of Employees),

Bio Metrics.

Map employee data with UID.

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DCPS – Present Facts

Total DCPS Employees : 1,83,014As (As on 31/03/2014)

Interest at the rate equal to that fixed for G. P. F. by the Government has been paid at the end of

each financial year. The total amount collected up to March, 2014 - Rs.3715.71

Year wise Amount of Employees’ Contribution, Employer’s Contribution and Interest paid is as

follows

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DCPS - Workflow

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PENSION - Facts

The Pay and Accounts Office and 34 District Treasuries are entrusted with the

duty of Pension disbursement in the Maharashtra state.

Around 6 Lac pensioners in the State.

84% of Pension payment is made through CMP/ECS/EFT/NEFT

State pensioners include IAS/IPS/MLA & Other State’s Pensioners, Defense

pensioner etc.

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Pension – Computerization

It gives details of Pension and keeps track of amounts disbursed.

Pension case based on 5th and 6th Pay Commission scales can be prepared from

this system.

In the first phase, generation of bills has been completed.

Data of Approved Cases is transmitted by the A. G. on line. Thus no need to do data

entry again.

Development of online generation of pension case, its transmission to A. G. is

complete.

It has been modified as per the requirements communicated by the A. G. and will be

made live within a month.

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Pension - Workflow

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Pension - Benefits

Auditor can handle more pensioners (approx 2.5 times) than the prescribed norms.

No monopoly of any one for any work.

Pension being credited in pensioner’s bank account on time.

Information can be available to pensioner himself or through Pensioner’s Corner.

Payment and Other Registers not required to be maintained manually.

Over payments are avoided, arrears calculation becomes easy.

Better control over Pension Process. Constant Monitoring.

Pension calculation based on rules automatically so no detail audit required.

Standardization of Processes.

MIS Reports availability.

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Pension – Future Plan

Online preparation and submission of pension cases by Department to Accountant General.

Online Pension Payment through core banking, centrally.

Pensioner’s Corner : Pensioner can get any information regarding pension (Prescribed Forms,

G.R., Income Certificate, pension statement etc. )

Customization of software for use of Zilla Parishads, Agricultural / Non-Agricultural Universities,

Institutions under them, etc.

Linking Pensioner to UID. Identification for L. C. through Biometrics.

Digitization and Scanning of PPO.

If A. G. agrees, doing away with hard copies of bills and giving data electronically to A. G.

Rule Engine to be available with the Master Data Controller.

Electronic Money Order facility for the pensioner who opt payment through Money Order.

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Treasury Net

Treasury Net is a flagship application of Treasury Accounting designed and

developed by NIC, Pune.

This is Rule and Role based System, capable to add/create new users,

assign functions to different users.

It is capable of integrating with other applications, so as to transmit and obtain

required Data.

Presently it works on local server situated at each District Treasury. All these

servers are connected to Central Server through MPLS Connectivity.

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Treasury Net - Functions

1)Scroll Module - To receive bill in treasury.

2)Audit Module - To verify /audit and pass claims presented to Treasury.

3)Cheque /EFT Module - To make payment through cheque / Electronic

Mode (EFT/NEFT).

4)Delivery Module - To deliver cheque / EFT advice.

5)Compilation Payment - To prepare account of Payment made through Treasury.

6)Compilation Receipt - To prepare account of receipt received by Treasury.

7)PLA - To authorize PLA payment and prepare account thereof.

8)Stamp Module - To control Stamp Sell and prepare its account

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Treasury Net – Functions (contd.)

1)Sub Treasury Incorporation - To incorporate sub treasury

account into treasury’s account.

2)Treasury Officer Module - To manage bill flow and other activities

by Treasury Officer.

3)Treasury Officer Module - To see various MIS reports and

perform administrative activity.

4)DBA Module - To manage Treasury Net System in

Treasury.

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Treasury Net - Workflow

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Drawing and Disbursement Officer – Prepares Bill and Authorization Slip.

Treasury In Counter Scroll Operator – Receives Bill using Bar Code Reader and gives Paper Token

Scroll Supervisor – Generate BTR (Bill Transmit Register).

Audit Section

Audit Operator – Receives Bill on system and audits it.

Audit Supervisor – Verifies the bill.

Audiot ATO – Approves the bill and sends it to cheque section for payment.

Cheque Section Cheque ATO – Receives Bill, generates voucher number and sends it for payment.

Cheque Operator – Prepares cheques on system, fills necessary details of EFT. Cheque Supervisor – Verifies cheque / EFT Payment.

Cheque ATO – Approves Cheque payment / Electronic Payment. Generates mandate for EFT / NEFT

Cheque, EFT advice is delivered to DDO through delivery counter

EFT/NEFT/ CMP mandate is sent to bank in electronic format

Submits bill to Treasury

Forward bill to Audit Section

Forward bill to Cheque Section.


Government Receipt Accounting System

(G R A S) First Virtual Treasury established in the Country.

G2B, G2G , G2C Transactions possible.

From Preparation of Challan till Submission of Accounts to AG, every process done

electronically.

Hassle free 24 X 7 remittance of tax and non- tax revenue into the Government Account.

Provides for generating and printing of e-Challan.

Facility to one time register as a user to avoid entering personal data repeatedly.

Facility to pay tax and non-tax revenue to any department of the State with single login.

Facility to Deface challan after service is provided.

Reconciliation between Virtual Treasury , Bank and RBI possible.

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GRAS – Modes of Payment

Following Modes of Payment are available in GRAS

Internet Banking ( 16 banks)

Debit Card ( Only provided by SBI)

Across the bank Counter Payment

SBI - 200 Branches

BOM - All Branches

IDBI - 5 Branches

Andhra Bank – 5 Branches

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GRAS – Current Status of Implementation

Total Departments Covered :: 25

Out of the above, following are the main Offices covered ----

RTO Offices Covered – All 51

New Vehicle Registration Payments by the dealers

IGR Offices Covered – All 533

Purchase of Franking Code, e Stamping, Registration Fees

High Court Offices covered – 18

District & Session Court, Wardha

Court Fees only

Excise Offices Covered – All 47

Excise Duty and other Taxes of the Department

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Directorate of Accounts and Treasury Office Offices Covered – All

Treasury Offices 33

Stamp Vendor Receipts for issuing Non Judicial Stamps

Food and Drug Administration

One office for the whole State

License Fees

Department of Co-operation, Warehousing & Textiles

One office for the whole State

Repayment of Loans and Interest

GRAS – Current Status of Implementation

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GRAS - Statistics

Total No of Challans Generated – 41,79,929

Total Amount Collected (till 16/08/2014) - Rs.71,371 Cr.

Total Registered Users - 36,629

Highest Single Challan Amount - Rs. 83,83,87,000.00

(Rs. 83 Crore 83 Lac 87 Thousand only )

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GRAS - Dashboard

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GRAS – Future Plans

Integration with Payment Gateway for Debit card / Net Banking payments.

Integration with All the Nationalized Banks (26).

NEFT mode to cover all other Banks not participating in GRAS.

Other important services like Sales Tax, Entertainment duty, Heavy Duty

Vehicle Tax, etc. to be brought on GRAS.

All Departments and all offices under them to be brought on GRAS.

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KOSHWAHINI

This is a MIS portal in the Public Domain.

Various reports which can be customized to suit the needs of the user.

Reports for both Receipt and Payment available.

Key Result Areas (KRA) identified– Bills pendency, account submission, payment mode, stamp

account, pension related issues and receipts are monitored at the highest level.

Thus Treasury Officers are very alert about these sensitive issues.

Bill tracking facility is available.

Data from Arthwahini is used.

Voucher wise details as well as reports about scheme code wise expenditure available.


Integration of Systems

Central Plan Scheme Monitoring System

Personnel and Pay bill package

Treasury workflow and accounting system

Government Receipt Accounting

System (proposed)

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Executed Plans

Integration of Treasury-Net with Arthwahini completed.

Integration of Treasury-Net with BEAMS completed through Arthwahini.

Integration of CPSMS with BEAMS completed.

Integration of GRAS with Treasury Net completed.

DCPS (Sevaarth) partly integrated with Arthwahini.

Electronic Payment through central server (CMP) tested for third party payments.

Central Treasury concept tested. MPLS connectivity proposal has been called for from BSNL.

SBI, Treasury Branch has been nominated to watch P. L. A. balances by introducing Banking

PLA System.

Almost all payments done by electronic mode- EFT / NEFT. (About 92%).

Pending Bill status can be tracked on Koshwahini.

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Executed Plans (contd.)

100% salary bills generated through Sevaarth.

Last Pay Certificate generated through Sevaarth compulsorily.

Entry of Posts module with Administrative Departments.

Discussions with A. G. initiated for integration purposes.

A. G. has agreed to do away with Schedules and accept electronic data in lieu of physical copies

Sevaarth and Pension integration is partly completed.

Receipt of PPO data on line from A. G. to Treasury.

All Pension bills generated scheme wise as required by A. G.

Bills for First Payment (with arrears) , Supplementary Bills, Commutation Bills, DCRG Bills generated online

through Pension System.

Electronic Data of First Payment of Pension is being given electronically to A. G.

Integration of GRAS with ISarita Portal of IGR completed.

Integration of GRAS with Hon. High Court’s Portal completed 36


Ready-to-Execute Plans

GRAS integration with e-mojani Portal of Settlement Commissioner.

GRAS integration with e-Parwana Portal of Agriculture Commissioner.

Integration with remaining Nationalized Bank.

Integration with other banks through NEFT.

Payment through CMP Portal of S. B. I. for remaining districts.

Central Treasury to be executed.

Payment through cheques almost done away with in Treasuries.( 92% payment effected

electronically).

Payment of bills received in Sub Treasuries made on advice sent to bank.

All sub treasuries to be connected to the Central Server through MPLS connectivity.

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Estimation Module is ready to be incorporated in BEAMS.

Generation of Authorization Slip cum Bill on BEAMS. (Bill Portal).

Sevaarth and Pension integration with BEAMS.

Sevaarth and Pension integration with Arthwahini.

Integration of Sevaarth and Pension Systems with CMP Portal.

Preparation of Pension case on line.

Sevaarth (including DCPS) and Pension to be customized and made applicable to

Recognized and Aided institutions under various Departments.

Module covering all processes for Loans and Advances disbursed by the Government.

Module for accountal of G. P. F. for Group-D government employees.

Ready-to-Execute Plans (contd.)

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Future Plans

Coverage of receipts of all departments.

Integration of GRAS with other department’s portal (e.g., Government Insurance, Sales Tax, etc.)

Development of software for Travelling Allowance Bills of Government employees.

Seamless integration with other systems for eliminating physical copies of bills.

Elimination of cheque payments by effecting all payments electronically.

Paperless bills system in consultation with A.G.

Receiving and sending all data electronically to all agencies like A.G., Banks, etc.,

Use of digital signatures and single sign on.

Provision to generate Provisional Pension / Gratuity Bills online.

All Gratuity bills to be generated by treasury.

Use of bio metrics for identification of pensioners.

Integration with Banks.

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Thank You!

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