OmniPage18Instruction

Manual

Multi-purpose Enabling Technology Lab (METL)

Introduction The following step-by-step instruction manual will guide staff members of the Multi-purpose Enabling Technology Lab (METL) to the proper procedures for:

Creating student files Scanning documents using OmniPage 18 program Saving student files Editing imported documents Exporting files

This set of instructions will help staff members as they navigate through OmniPage18, a sometimes complicated program. OmniPage 18 is an optical character recognition (ORC) application used for scanning pictures, books, etc., and then configuring them in a way they can be converted into a Word document, PDF, and other file types.

Creating a Student File1. Click on the Windows Explore tab

2. Right click on “Local Disc (E:)”3. Select “New,” then “Folder.”4. Enter the student’s name as the folder name.5. Press enter key to complete file creation.

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Scanning Documents to OmniPage 18 1. Turn on the scanner by pressing the on switch located on the right

hand side of the scanner toward the back lower corner.2. Open OmniPage 18 by clicking the start button and selecting the

program.  

NOTE: If the OmiPage18 program is not listed in the programs tab, simply type “OmniPage 18” into the search programs and files bar and the program should show up.      

3. Exit out of all the pops-ups that appear on the screen, except for the OmniPage 18 window.

4. Place desired document face-down in the scanner.5. Shut the top of the scanner, ensuring the document is completely flat

(for quality purposes).6. To begin scanning select “Scan” in the OmniPage 18 Window.

Selecting scan will result in a preview image of the scanned page.

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NOTE: Scanning may take more than one attempt, only proceed when your desired image appears

7. Click and drag the dotted line on the preview image to crop out black space.

8. Select the “Scan” button only after black space is cropped out.9. Once the scan is complete, you will be asked if you wish to “Stop

Loading Pages” or “Add More Pages.” To add more pages repeat starting at step 4.

NOTE: When adding more pages, be sure to click “preview” before scanning the page.

NOTE: Progress should be saved periodically  

Saving1. To save progress, highlight all of the pages that have been scanned,

and click the “Save to Files” button.

2. In the” Save to File” window, click on the “Look in” drop down and select “Local Disk (E:)”, then do the following:

A. Scroll down and select the desired folder.B. Select the “Create New Folder” button.

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C. Select the newly created folder.

3. In the “File Name” box type the title of the document.4. Click the “Files of type” drop down and select desired file type. Then

click “OK.”

Editing1. Click the “Automatic” button to begin editing.

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2. To edit in the “OCR Proofreader” pop-up window:

A. Identify the highlighted text in the “Suspect word:” box.B. Select “ignore” if the text in the image box matches the text in

the “Suspect word:” box.C. If the contents in the image box do not match the text in the

“Suspect word:” box.

Type and edit the contents in the “Word with suspect character(s)” window and select “Change.”

OR

Choose one of the suggested changes from within the “Suggestions” box and select “Change.”

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A.

Image Box

D. Repeat sub steps A through C until OCR Proofreading is complete. Then select “OK.”

Exporting Files1. To save all progress click “overwrite” when prompted.2. Select “File”, then “Export Results”, and then “Save to Files.”

3. Click on the previous title originally created in the “Saving section”

NOTE: once the file is clicked, the file name will be automatically in the “File name” box

4. Under “Files of type” select desired file type to be saved, i.e. (.doc) or (.pdf).

5. Select “OK.”

Remember: Now that the document has been scanned, edited, and saved in the preferred file type, it can be given to the patrons. Check the ‘Employee Notes’ to see if the patrons would like the file to be downloaded to their flash drive, or if they would like the file emailed to them. If they would like the file to be emailed, access the METL GMAIL and attach the files.

METL GMAIL

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Username: OITMETL@gmail.com

Password: omnipage

If you have any questions, feel free to ask your coworkers, we are all willing to help! Thank you for everything you do!

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