Instruction ManualElection Poll Workers

2020 PRIMARY ELECTION

August 4, 2020

Pinal County Elections Department 1

Objective

Primary objective of poll workers is to ensure that all procedures are executed correctly and impartially.

Poll workers are the face of elections on Election Day. YOU are our representatives at the polls. YOU are who the voters see and associate with elections. YOU can make or break the voter experience.

Expectations

Work as a Team Respect other board members and all voters Provide voters with a positive atmosphere to vote Be a good role model Assist student and new workers Perform job as assigned by Inspector Treat all voters with courtesy regardless of differences in political

affiliation, race, gender, age, ethnicity, ability, or religion Be attentive Be courteous

POLL WORKER OBJECTIVE AND EXPECTATIONS

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Help America Vote Act (HAVA)Never deny a voter the right to vote!

The Help America Vote Act is a United States federal law which was passed on October 29, 2002.

The Help America Vote Act (HAVA) mandates that all individuals who come into a polling place be allowed to vote. If a voter’s eligibility is in question, the voter MUST be allowed to vote a provisional ballot.

If the voter is not in the PollPad and you cannot identify which precinct the voter is registered, then call the Citizens Contact Center or any of the numbers for Voter Registration. If the voter still insists on voting at that precinct, have the person vote a provisional ballot.

ELECTION LAW - HELP AMERICA VOTE ACT (HAVA)

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COMPENSATION

CLERKS, JUDGES, & MARSHAL: $200.00 (includes $50 for training)

INSPECTORS: $250.00 (includes $50 for training)

Poll Workers Must:

Attend poll worker training. Anyone who attends training but does not work on Election Day, will not be paid for training.

Complete a new W-9 form each calendar year. W-9 forms must be complete, legible, and include mailing address. Paychecks are mailed to this address

To access the W-9 form, go to: https://www.pinalcountyaz.gov/elections/Pages/PollWorkerResources.aspx

Complete, print, sign and return form to Elections via email or by mail. Email to: Robin.Menefee@pinal.gov Mail to: Pinal County Elections, PO Box 2209, Coolidge, AZ

85128 Expect to receive your paycheck 3 to 4 weeks after the election. Poll workers that are also county employees will receive poll

worker pay with their regular paycheck. All poll workers must clearly print and sign the Ballot Report at the

end of election night. Failure to do so will delay the delivery of your paycheck and potentially the rest of the teams as well.

Do not call until at least 4 weeks after Election Day if you have not yet received your check.

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https://www.pinalcountyaz.gov/elections/Pages/PollWorkerResources.aspxmailto:Robin.Menefee@pinal.gov

POLL WORKER EXPECTATIONS

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While the Polls are open, it is important that all Poll Workers maintain aprofessional appearance and demeanor. Poll Workers MUST NOT discuss theirpolitical preferences regarding candidates or issues on the day of the election.Any board worker who violates this rule will be disqualified to work futureelections and maybe sent home without pay.

BREAKSPlease remain at your work station all day, except for your comfort breaks. Pollworkers are not allowed to leave the facility, so take everything you will needfor the day (meals, sweater, medications, etc.). Make arrangements for yourpets, child care, appointments, if needed.

DRESS ATTIREDress is business casual. Comfortable shoes are suggested. If shorts are to beworn they MUST be business casual style (no jeans). Flip flops, & tank topsare not allowed. Workers may wear patriotic attire, however, workers may notwear clothing with political messages.

READING MATERIALIf you take a book to read when the polls are slow,reading material (hard cover or digital) should beappropriate and non-political. It’s advisable to nothave newspapers in the polling place.

CELL PHONESPlease use discretion when using your cell phones, except tocommunicate with the Voter Registration or ElectionDepartments. If you must talk on the phone, notify theInspector and step away from your station to the break areato use your phone. Phones should be turned off or put onsilent.

USE OF FACILITIES

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Facilities voluntarily host elections and we should behave asinvited guests. Please keep kitchens, bathrooms and breakrooms in the condition in which you found them.

FOOD & BEVERAGESPlease do not eat at your work station & keep all beverages off of thetables. Potlucks are encouraged and food may be brought to the pollingplace providing there are no limitations by the facility. Workers may notleave the polling place to pick up food or for meal breaks.

NO SMOKINGArizona Revised Statute 36-601.01 prohibits smoking within 20 feet ofentrances, exits, windows and ventilation intakes of all public buildings.Please step outside and away from the building to smoke, and only duringbreaks or when there is no voting activity.

Guidance For Poll Worker And Polling

Place Safety• Poll Workers, please say home if you have a fever, respiratory

symptoms, or believe you are sick. Please notify your inspector as early as possible that you will not be working.

• Wash hands often with soap and water for at least 20 seconds. This applies to both workers and voters.

• Use hand sanitizer provided at polling places if unable to wash hands.• Clean and disinfect tables and voting booths per hour with alcohol

wipes provided.• Avoid touching your eyes, nose and mouth with unwashed hands.• Cover your cough or sneeze with a tissue, then throw the tissue in the

trash.• Increase distance between voting booths when setting up equipment.• Stay 6 feet apart, if feasible.• Do not greet co-workers and voters with physical contact (e.g.

handshake).• Use stylus for poll pad. Workers use stylus to look up voters, and

voters will use stylus to sign. No finger signatures.• Encourage curbside voting. • Disinfect voter marking pens once per hour. Voter will place pen in

bag at ballot box area. Workers will wipe down each pen every hour before placing pen back in circulation.

• Wipe down stylus pens once every hour during the election day.• Participate in online poll worker training.• Wipe down breakroom and coffee areas routinely.• Return the hand sanitizer bottle with the other supplies even if it is

empty.

COVID-19 PRECAUTIONS

Source: Centers for Disease Control (CDC) and Arizona Department of Health Services7

WHAT’S ON THE BALLOTWhat is a Primary Election?• A Primary Election is an election in which registered voters select a

candidate that they believe should be a political party’s candidate for elected office to run in the General Election in November.

Who can Vote in the Primary Election?• All registered voters of all party affiliations may vote.• Unaffiliated voters may choose which party’s primary they will vote. • Voters registered with a party can only vote in that party’s primary.

(See table below).

What Candidates are on the Ballot?• Federal, state, county and local candidates will appear on the ballot. • Ballot measures, also known as “propositions” will also appear on the

ballot.

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*See table on page 15 for which Ballot Style to issue to voter

Party Affiliated BallotRepublican (REP) RepublicanDemocrat (DEM) DemocratLibertarian (LBT) Libertarian

Non-Affiliated Ballot

Independent (IND)Voter chooses Republican or Democrat ballot. NOT Libertarian. May also choose Non-Partisan only ballot.

Party Not Designated (PND)

Voter chooses Republican or Democrat ballot. NOT Libertarian. May also choose Non-Partisan only ballot.

Other (OTH)Voter chooses Republican or Democrat ballot. NOT Libertarian. May also choose Non-Partisan only ballot.

Federal (FED)Voter receives Federal ballot of party registered. If no party affiliation, voter chooses Republican or Democrat. NOT Libertarian.

The Precinct Election Board consists of local registered voters (poll workers) who ensure a secure election that assists all eligible voters to participate.

Election Boards are made up of the following Positions:- Inspector (Opposite party from Marshal)- Marshal (Opposite party from Inspector)- Judge (One each from different political parties)- Clerk

Others involved with elections:- Election Staff/HQ- Troubleshooters- Technical Troubleshooters- Voter Registration- Citizens Call Center

INSPECTOR

2 JUDGESBallot Judge (DEM)Ballot Judge (REP)

1 MARSHAL

ELECTION BOARD POSITIONS

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4 CLERKS2-3 each ID/Poll List Clerks1 Provisional Clerk

INSPECTORThe Inspector is the Election Board Team Leader and oversees the general operation of the polling place. Each Inspector must be thoroughly familiar with all election procedures and the poll worker duties.

Days before the Election• Contact the facility to schedule a date/time for set-up• Arrange to pick up/check-out keys of polling place facility• Arrange when/how to enter the building on the day of the election• Contact the workers to notify them of their duties and date/time for set-up at

least one week prior to the setup day (this is to allow for replacements to be found if needed)

Election Set Up• Open the supply cage and locate the Inspector’s Envelope• Verify the Ballot Report, Oath of Office and Poll List Form is in the envelope• Complete the Inspector’s Inventory checklist

(Call the Elections Department if any critical supplies are missing)• Check for any names to be added to lists (Early Voters, Write-in Candidates)• Check for notifications regarding precinct splits (if applicable) and share this

information with the Ballot Judge• Assist with all set up tasks & verify everything is in order for the election• Secure ballots, registers, & rosters back into the supply cage

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INSPECTOR

Election Day• Administer the Oath of Office located in the Inspector’s Envelope• Ensures each poll worker knows their job duties & what is expected• Monitor the ballot box at all times!• Collects secrecy sleeve from voter after the ballot is deposited into ballot box• Ensures that every voter receives the “I Voted” sticker• Schedules regular comfort & meal breaks for poll workers• Oversees authorized Party Representatives requesting the Poll List sheet• Verifies they have written authorization signed by the Party Chairperson

Election Day – Closing• Follow duties on page 36 of this manual to close up polling place• Important to turn over Ballot Transfer Receipt, Official Ballot Box, Ballot

Transfer Bag, Early Voting Bag, and supply cage key to Troubleshooter• Coordinate with facility to return keys to building

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MARSHALElection Set Up• Sets up secrecy booths, posts signs inside & outside, as required (includes all

75’ limit signs & barriers, Vote Here signs, red arrows, Notice to Voters signs, Curbside Voting sign, Emergency Polling Place sign, etc).

Election Day• Administers Oath of Office to the Inspector• Announces the opening and closing of polls outside the polling place at the

following times:• 6:00 a.m. – announces polls are open• 6:00 p.m. – one hour until polls close• 6:30 p.m. – 30 minutes until polls close• 6:45 p.m. – 15 minutes until the polls close• 6:59 p.m. – one minute before polls close• 7:00 p.m. – announces polls are closed

• Maintains order inside and outside the Polling Place throughout the day.• Periodically analyzes the line of voters. If the waiting time is 30 minutes or more,

the Marshal shall advise the Elections Department.• Relieves workers for breaks and meals.

*Anyone in line by 7:00pm MUST be permitted to vote.

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MARSHAL

Ensures no Electioneering is taking place within the 75 ft. limit (see below).

NOTE: *Electioneering is not allowed at any Emergency Polling Places and not within the 75 foot limit at all other locations.

A.R.S. §16-515(H): "Electioneering occurs when an individual knowingly, intentionally, byverbal expression and in order to induce or compel another person to vote in a particularmanner or to refrain from voting expresses support for or opposition to a candidate whoappears on the ballot in that election, a ballot question that appears on the ballot in thatelection or a political party with one or more candidates who appear on the ballot in thatelection.” ~SOS Election Procedures Manual

75 ft

Building

Polling PlaceRoom

75 ft75 ft

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JUDGEBallot Security• Priority of the Ballot Judge is to secure all ballots and issue correct ballot

to voter• Assemble Brown Early Voting Ballot Bag and place seal on bag• View voter ticket for ballot style number• Ensure the voter is issued ONE ballot only• Provides proper instructions to ensure vote counts• Issue a secrecy sleeve and a ballot marking pen to voter• Show the voter the location of the voting booths and the official ballot box

to drop their ballot when finished voting

Poll Closing• Count all unused ballots• Count all spoiled ballots • Provide these numbers to the Inspector to calculate into

the Official Ballot Report

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JUDGEBallot Issuance

IT’S IMPERATIVE THAT BALLOT JUDGES ISSUESTHE CORRECT BALLOT TO VOTER

• There are numerous ballots for each party, precinct and splits• Look at Precinct Heading to verify correct ballot is being issued• Precinct Heading will match Ballot Style on Voter Ticket

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BALLOT: REPUBLICAN27 Poston Butte 027PR1

BALLOT: DEMOCRAT27 Poston Butte 027PD1

BALLOT: LIBERTARIAN27 Poston Butte 027PL1

BALLOT: NONPARTISAN27 Poston Butte 027PN1

BALLOT: DEMOCRAT FEDERAL*27 Poston Butte 027PDF

VOTER TICKET*If the ballot style has an “F”, this means this voter is a Federal Only voter. See page 26 for more info.

Both the Inspector & Judge sign the ballot

Write “Spoiled” in red ink across the ballot

Spoiled Ballots

If a ballot becomes spoiled, either accidentally or deliberately, the voter will return to the Ballot Judge for a new ballot.

A voter can be issued up to two (2) REPLACEMENT ballots. Use RED ink, write “SPOILED” across the back of the ballot Both the Inspector & Judge signs below the “Spoiled” marking Place spoiled ballots in the Official Returns envelope

BALLOT: REPUBLICAN01 NAME OF PRECINCT

Official Ballot August 26, 2014, County of Pinal, State of ArizonaBalota Oficial 26 de agosto de 2014, Condado de Pinal, Estado de Arizona

Vote for not more than 1-Vote por no más de 1

CANDIDATE 1

CANDIDATE 2

BACK Card 1 Rpt Pct 01 "PINAL COUNTY"

SPOILED BALLOTS

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CLERK – IDElection Day

• Greet voter & request proof of identification. Refer to lists of acceptable identification.

• Follow the E-Poll Pad instructions on page 14 of the Poll Pad Guide to check-in voter: Scan identification Verify voter information Collect voter signature

• Issue the voter a ballot ticket from the printer.• Direct voter to ballot table to receive ballot.

If voter is not at the right precinct, provide instructions and directions for correct polling place, as per page 30 of the Poll Pad Guide.

If voter fails to meet identification requirements to be checked-in, voter will receive a Provisional ballot. Follow instructions on page 24 of the Poll Pad Guide.

If voter voted by Early Ballot, follow instructions on page 27 of the Poll Pad Guide.

If unable to locate a voter or their precinct contact Voter Registration

(520) 866-6859 or (520) 866-6861

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CLERK – ID

Identification at the Polls

• Purpose of identification is to provide identity not citizenship• Photo ID and matching address constitutes acceptable

identification. Remember, identification can be in different forms to satisfy the photo and address requirements.

• Name and address on identification must “reasonably” match• Below are sample acceptable photo IDs:

CLERK - PROVISIONALWhen to Vote Provisionally

A Provisional Ballot is issued when the eligibility of the voter has not yet been determined. The ballot is said to be “provisionally” cast until the Recorder’s

Office can determine if the voter was eligible to vote.

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Common Reasons for a Provisional Ballot: Voter has not provided sufficient identification Voter’s name doesn’t appear in the signature roster or on the inactive list, and

the voter has not moved Voter has moved within the same precinct Voter has moved to a new precinct, within the county Voter has changed their name Voter is challenged at the polling place Voter is a Federal Voter according to the PollPad, but wishes to vote a full ballot.

Provisional Process – Registration Short Form (Gold Form)• Greet voter and request their identification with Voter Ticket. • Place Voter Ticket in ticket envelope.• Attach the half-sheet gold voter registration short form to the outside &

bottom blank space of the Provisional Ballot Envelope. Remove adhesive strip from back of form and affix to envelope.

• Poll worker will complete top section and check reason for provisional vote.

• Voter will complete Current Information. • Voter will complete Former Information if name and/or address has

changed.• Voter will complete all information on gold form and sign and date.• If voter requires assistance completing form, person assisting voter will

sign in block [23] of form. Poll worker DOES NOT sign form.

Provisional Process – Ballot and Provisional Envelope• Explain to voter that they must completely & properly “FILL” in the oval of

their choice(s). • Direct the voter to a vacant voting booth. • Instruct the voter to return to you with their ballot after voting. • Place the voted ballot in white Provisional Ballot Envelope.• Verify all information has been completed on the white Provisional Ballot

Envelope BEFORE the voter leaves the polling place.• Tear off the Provisional Envelope receipt at the top perforated section of

the envelope. Give receipt to voter.• Explain to the voter how they can contact the Pinal County Recorder’s

Office to check the status of their Provisional Ballot referencing the red reference number.

• Clerk seals the Provisional Envelope and places it in the black ballot transfer bag.

• It’s important to place the ballot transfer bag in a secure location but still visible to the public. Please DO NOT fold provisional envelopes.

See sample Provisional Envelope and Receipt on next page

CLERK – PROVISIONAL

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Provisional Process – Provisional Roster Book• Enter the voter’s name and address in the red Provisional Signature

Roster Book• Assign numbers in chronological order in roster book next to the “V” in the

first column. Example, V.1, V.2, V.3, etc.• Voter will place signature in block next to their name in roster book• Obtain the correct ballot style from Ballot Judge.• Place a red dot sticker in the top LEFT corner of the ballot over the hash

marks. This is to ensure the provisional ballot is not counted before being verified

Voter Receipt

Provisional Envelope

Worker completes Section I

Voter completes

Section 2 and signs

Voter RegistrationShort Form

Voter completes and

signs

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CLERK - PROVISIONAL

Provisional Process – Conditional Provisional

A Conditional Provisional Ballot is issued when the voter has no acceptable ID with them. In order for this voter’s ballot to count, the voter must go to the Voter Registration office or their local city or town clerk’s office and present their ID within 3 business days.

• The same process is followed for a Conditional Provisional as a regular Provisional Ballot

AND

• The “Conditional Provisional” STAMP is used and placed next to the “No ID Provided” statement at the top of the white Provisional Envelope.

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BALLOT TYPES

Polling precincts may have several ballot types for voters. Each ballot type is for designed for a different voter based on

a voters party affiliation and/or identification presented.

Voter Ballot Style

Voter presents photo identification with matching name and address.

Regular (Polling Place)

Voter presents identification, or lack of identification that does not match or has changed

Provisional

Voter does not present any type of identification Conditional Provisional

BALLOT - FEDERAL

Who can Vote on a Federal Ballot

A person must be a U.S. Citizen in order to register and vote.

A person who submits valid proof of citizenship with their voter registration form is entitled to vote in all federal, state, county and local elections in which they are eligible.

A person is not required to submit proof of citizenship with the voter registration form, but failure to do so means the person will only be eligible to vote in federal elections (known as being a “federal only” voter).

A Federal only voter will become eligible to vote a “full ballot” in all federal, state, county and local elections if he or she later provides valid proof of citizenship to the appropriate County Recorder’s office.

A Federal Ballot is issued when the voter has not proven their citizenship at the time of registering to vote.

A Federal Ballot only has federal offices listed: U.S. Senate & U.S. Representative in Congress

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BALLOT - EARLY VOTER (EV) Early Voters are voters that have elected to receive their ballot by mail ahead of Election Day. There will be times when early voters are likely to come by the polls to drop off their ballot instead of dropping it in the mail. Early ballots must be received by Pinal County elections on election day to be counted.

The Inspector will assign ONE poll worker to accept these early ballots and place them in the Early Ballot bag. Allow a voter to drop their ballot in the Early Ballot bag if they so choose.

Confirm with the voter that the ballot is:• From Pinal County• Sealed in the envelope• Signed by the voter

Place Early Ballots in designated Early Ballot Bag onlyDO NOT place in Official Ballot box.

DO NOT ACCEPT BALLOTS FROM OTHER COUNTIES!

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PRE-ELECTION DAY-MEETING & SETUPVOTING SUPPLIES & MATERIALSTroubleshooters will start delivering polling place cages that contain supplies, ballot boxes, E-Pollbooks and signs to the various polling places the Monday before election day.

ELECTION EVE Poll workers will meet as a team at the polling place to set-up polling place and all equipment. The date and time of set-up will be determined by the Inspector. Inspector will notify team well in advance of said date and time. Everyone should work together to complete all tasks to prepare the polling place for voting.

Clerks, Judges, & Marshal:a. Help to set up all secrecy voting booths, AutoMARK machine, tables,

chairs, indoor signs, supplies, and Certified Write-in Candidates (If any)b. Organize the multiple sets of precinct Registers (if applicable)c. Add alphabetical tabs to edges of Register booksd. Keep Poll Pads in cage until the morning. These will be set-up first thing in

the morninge. Inventory the ballots to ensure they are correct for your precinct(s), that they

are all accounted for, and that they are organized by party (if applicable)

Inspector:a. Complete the Inspector’s Inventory checklist & immediately call the

Elections Department if any critical supplies are missingb. Assist with all tasks above & verify everything is in orderc. Secure ballots, registers, & rosters back into the supply cage

Secrecy Booths AutoMARKBallot Drop Box Poll Pad

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POLLING PLACE CONFIGURATION

Early Voting Ballot Bag

Ballot Table

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Set up Poll Pads at the ID/Poll List location

ELECTRONIC POLLPADS

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Pinal County now has electronic PollPads!

Traditionally, voting precincts had paper pollbooks that contain a list of eligible voters for aparticular precinct. As technology continues toimprove the voting process, Pinal CountyElections is excited to announce the purchaseof electronic PollPads. Also known as an e-pollbook, they have the ability to look up eligiblevoters and more!

What can PollPads Do?

• No more searching through large paper roster books for voter name and information

• Allows voter to sign in electronically on poll pad• Poll workers can determine if voter is at wrong polling place and can

easily redirect voters to the correct polling place• Scans a driver’s license to pull up a voter’s information• Notifies poll workers if a voter voted by early ballot

Clerk(s)1. Voter enters the Polling Place and is greeted by the Clerk 2. Clerk will ask the voter for identification3. Voter will place their ID on the ID Tray of the Poll Pad4. Clerk will scan the barcode, or manually enter the voter’s information5. Clerk will determine if voter will cast vote by regular or provisional ballot6. Voter affirms information displayed is correct7. Clerk accepts verification and voter signs Poll Pad tablet 8. Clerk prints a Voter Ticket and hands it to the voter9. The voter is then directed to the Ballot Judge

Ballot Judge(s)1. Voter hands the Judge the printed Voter Ticket2. Judge reads the ballot style on printed Voter Ticket that voter will receive3. Judge issues the correct ballot to voter along with pen and secrecy sleeve4. Voter is directed to a vacant secrecy voting booth5. Judge places printed Voter Ticket in envelope for tracking purposes6. Voter completes their ballot and places ballot in the secrecy sleeve 7. Voter proceeds to the Official Ballot Drop Box and inserts ballot8. Voter gives pen and secrecy sleeve to Inspector 9. Inspector issues voter their “I Voted” sticker

Provisional Ballot Clerk1. Voter hands Voter Ticket to the Provisional Clerk 2. Voter completes form for a Provisional Ballot and is directed to a vacant

secrecy voting booth to complete their ballot3. Voter returns the Provisional Ballot to the Provisional Ballot table/clerk4. Voter is given the opportunity to complete other forms to update their voter

registration choices5. Provisional Clerk places ballot in the Provisional Ballot Envelope along with

other voting supplies6. Voter is directed to the Inspector to receive their “I Voted” sticker

SEQUENCE FOR VOTERS

VOTER TICKET

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ELECTION DAY – OPENING THE POLLS

If you are unable to access the Polling Place, call the Elections Department immediately at (520) 866-7554.

If any Poll Workers do not show up for work, please call the Elections Department immediately at (520) 866-7558.

ARRIVAL TO POLLING PLACE All Poll Workers arrive at the polling place no later than 5:30 a.m. Inspector administers the Oath of Office to all workers Marshal administers the Oath of Office to the Inspector All Poll Workers sign the Oath and Affirmation Form All workers will collect their name tag and lanyard to wear during the day

COMPLETE SET-UP OF POLLING PLACE Set up Poll Pads first. Set up printer, make sure WiFi unit and printer are

connected, and print test ticket. Verify all signs, ballots, forms, books, supplies and stickers are correctly

placed both inside and outside the polling place Relocate unused ballots locked in a secure location, supplies and cage to

a location out of site and reach of voters Note, AutoMark machines should be set-up and turned on before leaving

the night before.

OPEN POLLS At 6:00 a.m. the Marshal announces the polls are open All workers should be at their assigned stations ready to assist voters

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CLOSING THE POLLS

CLOSING THE POLLING PLACE Polls are officially closed after the Marshal makes the final announcement

and the last voter in line has voted

MARSHAL, JUDGES AND CLERKS Break down and put away all secrecy voting booths, AutoMark machines,

Poll Pads, tables, chairs, indoor signs, flags, and supplies Marshal shall remove outside signage, A-Frame signs, 75 ft. perimeter/cones Deliver to the Inspector Provisional Roster and any spoiled ballots Ballot Judge and Provisional Ballot Clerk will report to the Inspector to assist

counting of ballots for Official Ballot Report Clean break room area, removing all food and placing trash in proper

receptacles. Wipe down counters and turn off coffee pots, and return polling place to condition in which it was found.

Turn in name tag and lanyards to Inspector Meet with Inspector prior to departure for further instructions and dismissal All Poll Workers will sign both the Poll List Affirmation and Ballot Report. If

you don’t sign, pay will be delayed.

Precinct Marshal announces the closing of

the polls at 7:00 p.m.

CLOSED32

ASSISTING VOTERSCommon Courtesies & Guidelines

• Be considerate of the extra time it may take an elderly or disabled person to vote and offer unhurried attention to anyone who has difficulty speaking.

• Speak directly to a person with a disability rather than to the companion who may be along. Speak calmly, slowly and directly to a person with a hearing problem. Do not shout or speak in the person’s ear. If understanding is doubtful, write a note.

• Before pushing a person in a wheelchair, ASK if you may assist and how you should proceed.

• Greet a person who is visually impaired by letting the person know who and where you are. Provide a guiding device such as a ruler or card for signing forms. When offering walking assistance, allow the person to take your arm and inform the person of approaching steps or inclines.

• Remember that Federal Law allows voters to be accompanied and to receive assistance by another person inside the voting booth. They can bring anyone they would like to assist them in a booth.

• Invisible Disabilities. Be aware that many disabilities are invisible to the onlooker. Examples, epilepsy, psychiatric disabilities brain injury multiple sclerosis, etc. These disabilities are absolutely as valid as those that are more readily apparent.

• Take voters at their word – an accommodation request should never be followed by a challenge to a person’s disability status.

If a voter asks for assistance from a

board worker, It must be two

people of opposing parties.

(i.e. one Democrat & one Republican)

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AUTOMARK MACHINESAutoMARK® is an ADA-Compliant ballot-marking system that provides autonomy to voters who are blind, visually impaired, or have a disability or condition that makes it difficult to traditionally mark a ballot.

Set up is as easy as opening the case and turning the machine on. The AUTOMARK does not store votes, the votes are printed on a ballot, so there is no uploading data at the end of the day.

Audio Function

• Voter hears a list of candidates (or props) through the headphones• Synthesized voice enables voter to control speed, and volume• Choices may be repeated easily• Selections are read back to voter at end of session, ensuring proper

selection was made• Summary Verification Process. Ensures that no races are accidentally

under-voted, over-voted, or left blank, providing an opportunity to adjust selections before voters cast their ballots.

Voting Process• Voter inserts paper ballot into machine• Voter proceeds through prompts to cast their vote• Once completed, paper ballot records voters selections and prints ballot• Voter takes ballot and drops ballot into official ballot box

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CURBSIDE VOTING

Curbside Voting allows voters unable to venture into the polling place to have voting materials brought to them.

1. Voters drive to the designated area for Curbside Voting. Illustrated by signage.

2. Voter calls phone number on sign to request voting assistance.

3. Call is directed to a staff member at Election Central Headquarters who then notifies the precinct Inspector that a voter is requesting curbside voting assistance.

4. The Inspector assigns two (2) clerks to report to the curbside voter.

5. Clerks must be of opposite parties.6. Clerks, along with the Marshal, will

take a electronic Poll Pad, Ballot, Secrecy Sleeve, and “I Voted” sticker curbside.

7. Voter will present identification, sign Poll Pad tablet, be provided a ballot and marking pen to cast vote.

8. When finished voting, voter will place ballot in secrecy sleeve and give to one of the Clerks.

9. Marshal will present voter with “I Voted” sticker.

10. Clerks and Marshal will return to polling place and Inspector will observe Clerk insert ballot into official ballot box.

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POLITICAL PARTY OBSERVERS

Political party observers must immediately present the document appointing them as a political party observer to election officials (usually the Inspector) upon entering a polling place. Election officials must return the document to the political party observer after authenticating the document.

Political party observers can enter and leave a polling place as long as their entering and leaving does not interfere with or impede the election procedures or staff.

Under no circumstances should a political party ever place a mark or any type of material on a ballot or touch a voted ballot during observation of any of these election processes.

Political Party Representatives may request a copy of their party’s poll list. The Inspector will contact election headquarters to print report requested by representative

Observers may not interfere with or impede the election procedures, workers or voters. If a political party observer has a question about the proceedings, the political party observer should communicate the question to the officer in charge of the election (Inspector) and the officer in charge of the election should respond in a timely and reasonable manner.

If a political party observer is asked by the officer in charge of the election or procedure to cease an activity that interferes with the election process, the political party must comply or the political party observer may be ejected.

Source– Secretary of State Elections Procedures Manual. 36

Voter Registration Forms• The full sheet voter registration form is for voters who did not vote a

Provisional ballotand

• Need to change their political party, name, or mailing address• Changes on this form will not apply to the current election• Give the voter the white copy as a receipt• The completed form should be placed in the Unofficial Returns bag.

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Both forms are available at polling places for voters to be added to or removed from the Permanent Early Voting List

(PEVL)

PO Box 460 Coolidge, AZ 85128

SAMPLE EARLY VOTER FORMS

Permanent Early Voting List Request (PEVL)

Request for Removal from Permanent Early Voting List

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VOTER REGISTRATION Voter Information, Inactive Voters, Provisional or Conditional Ballot Voters

(520) 866-6854 (520) 866-6861(520) 866-6859 (520) 866-6862(520) 866-6867 (520) 866-6846

Poll workers may use this number to have questions answered, including a voter’s registration information.

EARLY VOTING Early Voters, Permanent Early Voting List (520) 866-7560(520) 866-7563(520) 866-7564

ELECTIONS All things related Elections; Supplies, Polling Places/WorkersSupplies: Goran Petkovic (520) 866-7555 Poll Workers: Kimberly Grable (520) 866-7558Poll Workers/Ballots: Robin Menefee (520) 866-7557Polling Places: Dana Lewis (520) 866-7554Elections Supervisor: Stephanie Cooper (520) 866-7552Elections Director: Michele Forney (520) 866-7556

CONTACT INFORMATION

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On behalf of the Great State of Arizona, Pinal County, and the voting

public, we want to thank you for your service as an

election poll worker!

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