Institutional Presentation November/2017 - Petronect · PDF fileInstitutional Presentation...

Institutional Presentation

MT-212-00083-21

Institutional PresentationNovember/2017

Petronect

Vendors

Registration

Purchasing

and Contracting

Progredir

Portal

Financing

and Anticipation

Service

Quotations

Service

Delivery of

Critical Items

Electronic Business Solutions for Petrobras System

Projects

Payment

Purchasing and Contracting Portal

3

Petronect

Portal of exclusive

use of the

Petrobras System

72%

17%

11%

Petronect Timeline

Delivery of

Critical Items

2013

Payment

2014

Biodiesel Auctions

2008

Quotations Service

2009

4

Progredir Portal

2010

Vendors

Registration Portal

2012

Purchasing and

Contracting Portal

2003

SAP Systems Integration

5

CUSTOMERS

VENDORS

BANKS / FUNDS

SAP R/3

SAP ECC

2.750 simultaneous users10.400 single accesses/day460.850 registered users

SAP SRM

Service

Petronect – Vendors Registration

Electronic

Business Solutions

for Petrobras System

Vendors

Registration

Purchasing

and Contracting

Progredir

Portal

Financing

and Anticipation

Service

Quotations Delivery of

Critical Items

Payment

6

Projects


Evaluate the registration of new

vendors;

Keep the Registration of the

companies suppliers of goods and

services;

Clarify doubts about the vendor's

evaluation process;

Capacitate users from the Petrobras

Group.

Deliver the functioning of the

Portal for clients;

Provide support for the use of the

Petronect Portal;

Capacitate users from companies

registered on the Petronect

Portal.

The Vendor’s Registration is the first step for a company that wants to

do business with Petrobras. Once registered, the companies can

comprove their competence and participate in licitations.

Roles and Responsabilities – Vendors Registration

7

After Petrobras

approval, happens the

release for the vendor

participate in

procurement and

contracting processes.

The vendor

candidate create

user in first access

to Petronect Portal.

Then, fill of

the basic data and

evaluation questionnaires,

in Petronect Portal.

The Petrobras

performs the

evaluation of the

questionnaires and

the issuance of the

certificate.

Macro Flow – Vendors Registration

1 3

2

4

8

Petronect – Purchasing and Contracting

Electronic

Business Solutions


Vendors

Registration

Purchasing

and Contracting

Progredir

Portal

Financing

and Anticipation

Service

Quotations

Service

Delivery of

Critical Items

Payment

9

Projects


Selects vendors;

Prepares the RFQ and contract terms and

conditions;

Chooses the bidding type: RFQ (1 or 2

envelopes), Auction;

Clarifies market issues related to the

bidding processes;

Classifies companies and decides the bid

winner;

Requires vendors registration in the

Petronect Portal;

Add or remove companies of the

Petrobras Registration.

Keeps the Portal available to the

clients;

Provides support for the users;

Makes the registration of Petrobras

Vendors, based on Petrobras

definitions.

Trains Petrobras Group users and

Vendors to use the Portal;

Petronect is the electronic portal for contracting Goods,

Services and Products for Petrobras Group.

Roles and Responsabilities – Purchasing and Contracting

10

Petrobras

identifies the need.

Petrobras creates

the opportunity and

publishes it on the

Petronect Portal.

Vendor visualizes the

opportunity on the

Petronect Portal.

Period of bid

presentation by the

vendors.

Macro Flow – Purchasing and Contracting

11

1

2

3

4

Opening of

bids.

5

>> Encryption

Petrobras classifies

the bids.

6

7

Petrobras issues the

orders.8

Sending of invoices

(NFe) to Petrobras

through the

Petronect Portal.

Payment Process

Accompaniment.

9

0,4 0,6

5,2

8,6

19,1

28,9

25,8

61,7

48,9

66,0

56,3 55,9

2,0

5,17,1

11,1

14,3

19,3

31,0

43,9

49,1

54,156,6

0

10

20

30

40

50

60

70

2003 2004 2006 2007 2009 2010 2011 2012 2013 2014 2015 2016 jan fev mar abr mai jun jul ago set out nov

Purchasing and ContractingA

MO

UN

T N

EG

OT

IAT

ED

12

115 thousand processes

(2017)

18 thousand registered

Petrobras users193 thousand Orders

(2017)

134 thousand

active companies

Yarly Accumulated

(R$) billion

feb apr may sep

1. Purchasing based on the Decee # 2.745/98.

*Type of process that requires prices breakdown

ELECTRONIC

BIDDING

ELECTRONIC

ORDER

ELECTRONIC

AUCTION

85,9 thousand

4,5 thousand

1,9 thousand

2,8 thousand

11,2 thousand

127

147

253 thousand

• SMALL VALUE RFQ

• 1 ENVELOPE RFQ

• 2 ENVELOPES RFQ

• SERVICES RFQ *

• OTHERS

• ORDERS

• DIRECT

• REVERSE

Purchasing and Contracting

2. Purchasing for Exploration and Production Partnerships.

3. Biodiesel and Ethanol auctions.

NUMBER OF PROCESSES 2015

13

Large-size

Contracts.

Midsize purchasings.

Small purchases.

Strategic approach – Purchasing and Contracting

14

Frequency

Valu

e

Petronect Approach

Petronect – Payment

Electronic

Business Solutions


Vendors

Registration

Purchasing

and Contracting

Progredir

Portal

Financing

and Anticipation

Service

Quotations

Service

Delivery of

Critical Items

Payment

15

Projects


Roles and Responsabilities – Payment

The Payment Functionality aims to inform vendors the predictability of his

payments by Petrobras.

Provide payment to vendors;

Define dates and information

regarding the schedule of payments;

Validate e approve the electronic

fiscal documents;

Clarify comercial doubts about the

payment flow.

Mantain the Portal available to

customers;

Provide support for the Payment

Functionality on the Portal of

Purchasing and Contracting;

Train users from registered

companies of the Portal of

Purchasing and Contracting.

16

Vendors sends

the Electronic

Invoice through

the Petronect

Portal.

Petrobras releases

payment as scheduled

in the previous step.

Petrobras

approves e

validates

the

submitted

document.

Information

regarding

scheduling will be

available at the

Petronect Portal.

Vendors visualize

predicted dates for

payments, currency,

gross value, taxes,

deductions, net value

and key of the fiscal

document.

Macro Flow – Payment

1

2

34

5

17

Petronect – Progredir Portal

Electronic

Business Solutions


Vendors

Registration

Purchasing

and Contracting

Progredir

Portal

Financing

and Anticipation

Service

Quotations

Service

Delivery of

Critical Items

Payment

18

Projects


Flow and Responsabilities – Progredir Portal

19

BUYERS/VENDORS

FINANCING PORTAL - PROGREDIR

MANAGEMENT

COMMITTEE

Petrobras Vendor (F1) Vendor (F2) Vendor (F3) Vendor (F4)

Banks Users

Management

Vendors

Registration

Supply

Contracts

Performance

Evaluations

Loan

OperationsDefault Notices

Pending

Actions and

Reports

Management.

Vendor ContractEscrow

Account

Escrow Funds

ReleasedPayments

Vendors: Enhanced availability of funding, trend of lower interest costsBanks: Access to more customers, reducition of financing risksPetrobras: Greater certainty in delivery, greater sustainability of the supply chain of goods

Benefits

Financing Contracts Program

BANKS

20

Flow and Responsabilities – Progredir Portal

DIRECT VENDORS OF PETROBRAS

INVOICE’S ANTECIPATION PORTAL - PROGREDIR

MANAGEMENT

COMMITTEE

Petrobras Vendor(F1)

Banks

Adherence to

the Program

Eligible

Invoices

Advance

Payment

Operations

Reports

Vendor InvoicesCredit

AssignmentsPayments

Vendors: Facilitate the process de Advance payment of invoicesBanks: Access to more customers, increase in operation of advance payment of invoicesBenefits

Invoice’s Antecipation Program

BANKS AND FUNDS

1,0

3,4

4,7

4,2

3,3

4,3

0,4

0,7

1,0

1,3

1,6

1,9

2,2

2,6

2,8

3,1

3,4

0

1

2

3

4

5

2011 2012 2013 2014 2015 2016 jan fev mar abr mai jun jul ago set out nov dez

Progredir Portal

Financing: 0,24 billion

Anticipation : 3,18 billion

2.220

Funding performed

1.852 Active

Petrobras Users

88.356

Advance payments

performed

7.004 Registered

companies with

active users

458 Active

bank users

2121

(R$) billion

Yarly Mensal Accumulated (2017)

feb apr may octsep

Petronect – Quotations

Electronic

Business Solutions


Vendors

Registration

Purchasing

and Contracting

Progredir

Portal

Financing

and Anticipation

Service

Quotations

Service

Delivery of

Critical Items

Payment

22

Projects


Specify the good or service;

Determine the estimated value;

Choose the vendors;

Authorize the order;

Make the payment.

Obtain valid quotations;

Release the order;

Follow the order.

Perform quotations to vendors organizations, without the authority of

purchase, for items of small value. This way, allowing the Operating

Unities or Companies from the Group to focus on Complex of Strategic

purchases.

Roles and Responsabilities – Quotations

23

Petrobras

authorizes.

Petronect obtains

the minimum of 3

valid quotations*.

Petrobras

specify the

estimated value

and the listo f

Vendors.

Petronect

delivers.

Petrobras

make the

payment.

Macro Flow – Quotations

Petronect

releases

the order.

1

23

4

5

6

24

* As standard established with Petrobras.

19,57

2,24,1

6,99

10,9

14,6

19,6

25,2

31,5

37,8

44

2016 jan/17 fev/17 mar/17 abr/17 mai/17 jun/17 jul/17 ago/17 set/17 out/17 nov/17 dez/17

00

05

10

15

20

25

30

35

40

45

50

25

Indicators – Quotations

Indicators – Orders Issuing

Thousands

Accumulated (2016) Accumulated (2017)

feb apr may sep

6,66,3

6,4

5,8

5,1

5,7

5,3

5,7 5,7

5

5,5 5,4

0

1

2

3

4

5

6

7

2016 jan/17 fev/17 mar/17 abr/17 mai/17 jun/17 jul/17 ago/17 set/17 out/17 nov/17 dez/17

26


Indicators – Prices per Process

Annual average Average (2017)

feb

Supliers Amount

apr sepmay

61,9

65,6

58,357,4

52,256,8 56,4

61,156,4

61,7

73,977,1

2016 jan-17 fev-17 mar-17 abr-17 mai-17 jun-17 jul-17 ago-17 set-17 out-17 nov-17 dez-17

00

10

20

30

40

50

60

70

80

90

Days

27


Indicators – Average Time of Purchase Placement

Annual average Average (2017)

feb may sepapr

Petronect – Delivery of Critical Items

Electronic

Business Solutions


Vendors

Registration

Purchasing

and Contracting

Progredir

Portal

Financing

and Anticipation

Service

Quotations

Service

Delivery of

Critical Items

Payment

28

Projects


Define premisses and guidelines to be

adopted for the Delivering Service of

Critical Items;

Evaluate risks and impacts;

Deliberate and take action on critical

issues that may affect the delivery of

equipment.

Gather information from vendors to

monitor the schedules;

Plan and conduct monthly meetings

for critical analysis;

Give visibility to Petrobras of the main

points of attention of the Delivering of

Critical Items.

The Delivering Service monitors the deliveries of critical items for Projects.

Roles and Responsabilities – Delivery of Critical Items

29

Macro Flow – Delivery of Critical Items

Petrobras

defines critical

items to be

delivered.

Petronect

performs and

provide visibility

to the delivering

process.

Petrobras

evaluates

risks and

impacts.

Petronect

updates the

progress of

delivered

items.

1

23

4

30

User

Companies

Petrobras

UsersPetrobras

Users

Petrobras

Partners’

Systems

(integrated)

SRM – Petronect

System

1. Petronect Portal has a Certification of

Confidentiality of Supplier's Proposals

Statement given by Bureau Veritas

Certification and it is found in agreement

with requirements of Norma ISO 17050-1.

2. Petronect uses Petrobras Hosting

Services, with Firewall protection, access

control and the state-of-the-art information

security technology.

3. Communication with the Portal is made

through Safe Internet Protocol (HTTPS).

4. Contingency environment, alternative

temporary operation elsewhere than the

principal.

5. Options management and mobilization

against disturbances and severe

abnormalities.

Information Security – Petronect

31

Registered Suppliers in Petronect

32

11% spread

around the world

7% of vendors

registered

3% of vendors

registered

Active companies: 134 Thousand (November/2017)

Other countries

Countries with the highest incidence of registration

Sustainability

Social Responsibility

Quality of life at work

Petronect developed the Day Care Project in wich two

institutions are benefited, every month, with food. The

company's voluntary participation changes the lives of

hundreds of children.

Petronect cares about its colaborators' welfare,

intending to make the work place a benchmark in

this field. Actions such as the establishment of a

library in the office, fruits for all employees and the

constant concern regarding the Help Desk

environment are some examples of this guideline.

33

Environmental Responsibility

Petrobras Group, by using Petronect, reduces the impact of CO2 in the atmosphere:

>> Environmental Responsibility Report: The dynamic number displayed in the Portal

represents the approximate reduction of carbon dioxide (CO2) that the Petrobras Group is

avoiding to release to the environment when using Petronect to make purchases electronically.

>> Paper Saving: Since 2003, the Petrobras Group uses the Portal as a tool to transact the

following purchasing activities: electronic quotation, electronic auction and electronic order.

>> Based on the data of the analyzed time frame, the Petrobras Group performed 1,360,846

electronic processes and 3,105,395 orders. The company saved around:

Sustainability

34

Security and Agility in Electronic Processes

www.petronect.com.br

" Consolidate itself as the preferential channel for electronic business, integrating clients and vendors of the Goods, Services and Products supply chain for the Gas and Oil industries .”

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