Institutional organization and platforms for e-GP -...
Transcript of Institutional organization and platforms for e-GP -...
National Informatics CentreMinistry of Electronics & Information Technology
K Srinivasa Raghavan, Sr Technical DirectorUsha Saxena, Technical Director
Institutional organization and platforms for e-GPSOUTH ASIA REGION PUBLIC PROCUREMENT CONFERENCE
FEBRUARY 20-23, 2017E-GP IN SOUTH ASIA – ACHIEVEMENTS, OPPORTUNITIES AND CHALLENGES
Institutional organization and platforms for e-GP
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• Manual tendering, Tender boxes, News paper notice
• Single point availability of tender document to ensure free
access to all bidders. (Tenders.gov.in)
• Insight in to evaluation process, Probity , Automation
• Standard Process in Place , Process Reengineering with an
eye on technology, Use of Tools for Proliferation
• Communication and Feedback
• Capacity building and Timely Assistance
• Technology upgradation
• Be ready for tomorrow.
Background of e-GP institutions in India
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Defined by the Principles of General Financial Rules(GFR) ofthe Government of India
Process Guidelines enforced by Central Vigilance Commission(CVC) to ensure that free and fair procurement process is inplace
eProcurement Initiated from– Govt of Andhra Pradesh(2003), Indian Railways (2005), Govt of Karnataka (2004),National Informatics Centre, Meity (2008).
Procurement is one area where large percentage of money isspent across Central / State Government.
Government Owned and Managed- GePNIC, Railways, etc
Public Private Partnership- Government eMarket Place
Third Party Service Providers8 to 10 Major Service Providers, Few additional small
providers
Introduction
National Informatics Centre, MeitY has developed e-Procurement software
system (GePNIC) as a product for facilitating electronic tendering in
Government in consultation with MoE, MoComm.&Ind, State
Governments, PSUs.
Used by – 27 States & Union Territories and over 300 Central Government
Organisations including major Public Sector Units.
44 Live Instances Deployed and Operational
18,59,371 e-Tenders processed (Till Jan 2017)
worth Rs. 25,03,615.01 Cr since inception.
5Govt. eProcurement System of National Informatics Centre (GePNIC)
Year Electronic
Tenders
Value of Tenders
(Rs. In Cr.)
% Increase over
previous year
Average tenders
in a Month
2014-15 3,08,854 4,77,517.24 39.98% 25,737
2015-16 5,13,842 6,92,177.78 66.37% 42,820
2016-17Till Jan 2017
5,54,471 6,67,315.60 In Progress 55,447
Major types of Implementations
eProcurement
Mission Mode
Project(For States/UT’s)
• Funded by
Department of
Commerce
• Covers 27 States and
UTs
• Recommended above
Rs 1 Lakhs
Separate Dedicated Instance(For Major PSU’s and other Central /State Govt Procuring
entity) , Funded by respective Entities Like IOCL, Coal India,
Defense PSUs
Central Public
Procurement Portal(For Various Central
Government Entities)
• Funded By Min of
Finance (since 2016)
• Public Procurement
Division – Nodal point
• Covers 300 + entities
• Above Rs 2 Lakhs 03
0201
6Govt. eProcurement System of National Informatics Centre (GePNIC)
Major Users of GePNIC
•Maharashtra•Kerala, West Bengal•Rajasthan , NCT of Delhi•Haryana, Jharkhand• Jammu & Kashmir•Chandigarh UT•Himachal Pradesh•Tamil Nadu•Odisha ,Assam•UP, Uttarakhand•Puducherry•Dadra and Nagar Haveli•Sikkim, Manipur•Punjab, Tripura,•Meghalaya, Mizoram•Arunachal Pradesh•Lakshadweep, Nagaland•Daman and Diu
•Coal India Limited• Indian Oil Corp Ltd•Delhi Development Authority•Singareni Collieries Company
Limited•National Thermal Power
Corporation•National Hydro Electric Power
Corporation•Bharat Sanchar Nigam Limited•Delhi Metro Rail Corporation •Goa Shipyard Limited•Hindustan Shipyard Limited•Mishra Dhatu Nigam Limited•Mazagon Dock Limited•Bharat Electronics Limited•Chennai Petroleum Corp Ltd•Vizag Port Trust•Bridge & Roof
• Indian Army• Military Engineering
Services• CGHS, MSO• Dept of Expenditure, Posts
• Dept of Telecommunication• Boarder Roads Organisation• Border Security Force• ITBP , CRPF, CISF, SSB, NDRF• Central Bureau of
Investigation• Intelligence Bureau• President’s Secretariat• Defence Research and
Development Organisation• Delhi Police• Delhi University• IIT Delhi, BHU , IIMA- A• Department of Science and
Technology
7Govt. eProcurement System of National Informatics Centre (GePNIC)
27 States and UTsMajor PSUsMajor Ministries / Depts
Central Public Procurement
Portal
ePublishingPortal using
GePNIC
eProcurementPortal using
GePNIC
XML Upload
For Manual Bids through ePublishing
Portal using GePNIC.
Online publishing of Tender
Document, Corrigendum and AOC
document.
Online/ Manual Bids through Third
Party Service Provider Solution.
Online Publishing of Tender
Document, Corrigendum and AOC
Online Bids through eProcurement
Portal using GePNIC.
Complete eTendering cycle starting
from Publishing, Bid Submission,
Bid Opening, Evaluation and AoC.
GeP
NIC
AT
A G
LA
NC
E One
Product
CPPP
MES
NTPC
27 –
States /
UTs
10– PSUs
Instance
1,49,618 - Registered Department
Users
3,74,147 - Registered Bidder/ Contractors
18,59,371 – Tenders Processed
Rs. 25,03,615.061Cr – Value of Tender Processed
10Govt. eProcurement System of National Informatics Centre (GePNIC)
Low end Installation: Less than 500 Tenders per annum
Lakshadweep, Daman and Diu, Nagaland, Arunachal Pradesh, Mizoram,
Meghalaya, Sikkim, Tripura, Manipur, Puducherry
Large Installation: 20,000 Tenders Per annum to 1,20,000
TendersMaharashtra, West Bengal, Odisha, Rajasthan, Govt of Delhi, Tamil Nadu, Jammu and
Kashmir, Kerala, Haryana
Medium Installation: 500 to 20,000 Tenders Per Annum.Assam, Punjab, Dadra and Nager Haveli, Uttarakhand, Jharkhand, Himachal
Pradesh, Chandigarh
Slide 34 of 52
Enhanced
Transparency.
Security of the
entire process
using PKI
Technology.
Adheres to IT Act
2000 and above.
Completely
Adheres to CVC
and GFR
Guidelines
Adheres to World
Bank ,Asian Dev
Bank and MDB
guidelines
Accountability of all
activities
Non-discrimination
among bidders, Free
access of tender
documents
Slide 34 of 52
Online Tender Process
1. Tender Creation
2. Scrutiny
3. Publishing
4. Online
Clarification
5. Pre bid Meeting
6. Corrigendum
12. Award with Post
Contract Mgmt
11. Financial Bid
Evaluation
10. Financial Bid
Opening# With auto generated
Comparative Chart
9. Technical Bid
Evaluation
8. Technical Bid
Opening
7. Bid
Submission/
ResubmissionUsing Online Mode Using Offline Mode
13Govt. eProcurement System of National Informatics Centre (GePNIC)
• Two factor authentication
• Bid encryption (Technical & Financial) at client end
• Encryption using PKI based Technology
• Digital Signing of all documents
• Data Secured on transit using SSL
• Secured Hosting
• Role based access system
• Log shipping, NTP configured
• 24 X 7 availability of the system
• Visibility of each other’s offers for participating Bidders
• Periodic audits by STQC as per EPS guidelines including OWSAP
Top 10
Capacity Building Measures
16Govt. eProcurement System of National Informatics Centre (GePNIC)
24 x 7 Telephonic Help Desk facility is available
Daily Web Learning facility is available on different topics of e-
Procurement at http://webcon.nic.in
Dedicated Email Support for any Technical queries related to
Operation is available (Email ID [email protected] / cppp-
Regular Class Room based training at NIFM, Faridabad as part of
Management Development Programme on Public Procurement
On site comprehensive training by NIC experts for
Department/Organisation implementing eProcurement in project
mode.
PARAMETER BEFORE eTendering
AFTER eTendering
REMARKS
Cycle time from NIT toAward
120 to 300 days 17 to 82 days Due to processreengineering and takingthe advantage of onlinemodules
Cost of bidding per bidfor the bidder
Rs 2000 to 10000 Rs. 35 to 50 The frequent visit of bidderfor submission andattending opening of bidsis not needed now
Bid Validity Period 120 to 180 days 75 to 90 days Average is 60 days
NIT Publication costRs.4.7 Cr per Annum
Rs 49 Lakhs per Annum
Only General noticesregarding availability of tenders are being given in the print media.
Complete transparency in the process
Free use of Portal, No charges levied
Easy availability of Tenders Documents
Anonymity in Bid submission
Timely Mail / SMS Alerts
No Physical visit required
View Online Bid Opening
Tender results readily available
24 X7 Availability
Ease of Use
Benefits for Bidders
Standardize procurement processes across Government
Departments
Shortens Procurement Cycle
Reduction of Human errors
System aided Evaluation process
Automated Process to a greater extent
On the fly Reports / Comparative statement
Integrity and Authenticity ensured due to Digital Signing of
all docs
Improvement in work culture in the Departments
Reduces Litigation / Complaints /RTI
Benefits for Procuring Entities
Completely Automated Processing for Coal Tenders
Pre and Post Integration with SAP / ERP
Mobile App beta version ready.
Data Analytics is being explored to be in place soon
Open Web API for seamless integration
Recent / Upcoming Features
Recognitions
Two Skoch Award for Smart Governance in Sep 2015 and also in 2010
GePNIC bags eIndia 2014 for Govt. of Kerala and MCL
CSI Nihilent eGovernance Award 2013 - Govt. of Kerala
eMaharashtra 2013 – Govt. of Maharashtra
CII-IT Award 2011 Odisha for Mahanadi Coalfields Ltd.
eProcurement in Orissa bagged G2B Initiative of the year 2009 – eIndia Award
21Govt. eProcurement System of National Informatics Centre (GePNIC)