Institutional memory

Abraham Joel, SLU

Malin Kanth, SEPA

Nairobi, Kenya24-26 September 2019

Institutional arrangements

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Legal arrangements – the law and the back-bone of our domestic MRVOrdinance (2014:1434) Concerning Climate Reporting

• The ordinance is the base for the national system and describes the roles and responsibilities for the government and agencies in the context of national reporting.

• Identify the Swedish EPA as responsible for coordinating the national system

• Establish the responsibilities for other agencies to assist Swedish EPA

• Guarantee the quality of the national climate reporting

Institutional arrangements, GHG inventory

The Swedish Ministry of Environment– Single national entity– Overall responsibility for the inventory

The Swedish Environmental Protection Agency– Responsible for co-ordinating the activities for producing the

reporting– Maintaining the reporting system /the institutional arrangements– Final quality control and quality assurance of the reporting– Anything related to the reporting not assigned to any other

authority– Sends the inventory to Ministry of the Environment – Submission to the EU and to the UNFCCC– National publication

Institutional arrangements – Responsibility

• Deliver data (time and format)• Maintain and communicate a QA/QC plan off the

data/statistics• Inform SEPA if their will be changes in the

data/statistic (methodology change, etc.) supply from the agency to SEPA

• If changes find a solution (recalculate the time series from 1990 and onwards with new methodology) – to have a consistent time-serie.

Institutional arrangements –Responsibilities in accordance with the ordinance and agreements - involved agencies

Procedurall arrangements

Overview of the Swedish GHG inventory planning, preparation and management.

Procedural arrangements - monitoring and reporting • Data collectiono Basic data available15 April - 31 August

• Developmento Projects to develop the statistics – mostly during spring

• Calculation, verification, quality assuranceo Consultants calculate and prepare reporting until October

• Reviewo National independent review (overall and detailed), o EU January – March and UNFCCC, September - October

• Reportingo National proxy for the year X-1 in Mayo National reporting for year X-2 in Decembero EU reporting preliminary 15 Jan, final 15 Marcho Final UNFCCC 15 April

• The quality system is a prat of our national system (ensure quality)

• The level of quality shall correspond to the requirements of:

- Transparency, consistency , comparability, completeness and accuracy

• The Swedish quality system Follows the structure, Plan, Do, Check and Follow up;PDCA cycle

Procedural arrangements – process and the quality

Several elements of the quality system to ensures the quality

• Education and knowledge sharing• Planning and preparation

- List with suggestions for improvements- ”Gross list “(a list/process between consultants and SEPA,

decisions on the priority of projects for development)

• QA/QC procedure• Publication – national statistics• Data storage, documentation (TPS, Project place)• Follow up and improvements

Institutional memory

Abraham Joel, SLU

Nairobi, Kenya24-26 September 2019

Focus areas at SLU

Research Education Outreach and interaction with society Environmental monitoring and

assessment Capacity development

Environmental Monitoring and Assessment (EMA) Programmes

Emissions and uptakes from the LULUCF sector

ktC

O2-

equi

vale

nt

Forest landWetland Build land

Wood products Agriculture land PasturesOther land Total

Assessing impacts of climate change scenarios in agriculture water management

Impacts at field and landscape scale

Climate data

Topography

Land Use

Soils

Representation of fields and landscape components

New recommendations for irrigation and drainage

Evapotranspiration

SLU as a partner

Data in Sweden is under development Data collection has being part of our society for more than 1000

years (drive by the kings and church).

During the last 100 years a more developed data collection system were developed for different purpose.

However, until 2000 the Swedish Agencies need to paid for data from other agencies and the access was not that easy.

During the last 15 years we have developed a new data managing systems in order to make data easy accessible for agencies and the public.

Many of the data were not produce for the applications that their used today. However, systematic description and storage has being helpful for further use

I believe that: Cooperation and agreements between institution is crucial

for making knowledge and data useful. But this need to be formalised in order to ensure and facilitate the process.

Institutions that consider “institutional memory” will have huge accumulated knowledge to share and contribute to development

Institutions that consider “institutional memory” will have better communication and interaction with different actors (better equipped)

Institutions that consider “institutional memory” will more efficient use the accumulated knowledge, be more competitive but also an interesting partner

All above can be applied to the individual level as well so sharing and transparency is beneficial and the few implication should not be a obstacle

Group exercises:The objective is to explore how you could improve the situation in your home institutions. How has institutional memory being handle at your

institution? What are the existing constrains and possible solutions? What are the key aspects for a better institutional

arrangement? What kind of processes are needed to abtain a better

arrangment? What are the potential benefits?