Insertions Instructions Final

8/11/2019 Insertions Instructions Final

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Instructions for Inserting Files and Images

By Drew, Kim, Ian and Matt

Introduction

-These instructions will help guide through and show options when inserting files and images inMiscrosoft Word 2013

Process Description

-Inserting an image or file allows you to have a visualization for your document.

Materials

-Computer with Microsoft Word 2013 installed on it.

-Image you want to insert (From Internet or computer)

-Files to link to for file insertions

Directions:

Image Insertion Directions:

1. OpenMiscrosoft Word (See Figure 1)

2. Clickthe area you want to put your image on in your document

3. Clickthe Insert tab

4. Clickthe Pictures button if you want a picture saved on your computer(See above image for

Pictures)

a. Clickthe location where the image is saved on your computer

Figure 1


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b. Clickthe desired image (Highlighted as Website Draft 1 Screenshot.jpg above)

c.

ClickInsert(Highlighted button in bottom right)

5. Clickthe Online Pictures button if youwant a picture from the Internet (Figure 2)

a. Searchfor the image you would like in the search bar

b. Clickthe image you would like

c.

ClickInsert

Figure 2


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Instructions for File InsertionsThis set of instructions will show you how to put a link into

your document that will open a separate file. You can insert any type of file (examples: Excel

spreadsheets, power point presentations, etc.).

To insert the directory to the desired file:

1.

Saveall linked files in one folder to make sure the files can be easily located by the user.

2. OpenMicrosoft Word (Figure 3)

3. Opena blank document

Figure 3


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4. Clickthe Insert tab

5. Click Hyperlink

6. Double-click the folder where you file is saved


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7. Click the file you want in your document

8. Click OK

9. End Result


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To create a hyperlink to a document with existing text:

1. Highlightthe desired text by clickingyour left mouse button, and dragging it across the

text.

2. Right-clickyour selected text, and select Hyperlink from the drop down menu.


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3. Once Hyperlink is selected, selectthe folder you would like to choose your file from.

4. Then chose the file you would like to link, and select OK.


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5. Your selected text should now be a link to a file on your computer.

The window above the image displays the directory of the linked file, and can be accessed by hovering your mouse over

the hyperlink.

NOTE: A hyperlink can be created with an image as well using the same instructions.

To embed the document instead of using a hyperlink:

1. For demonstrations purposes, open Microsoft Excel, and create a new document.


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2. No information will be inserted into the document. However, it should be saved under a file

name. For this example, we will choose the name Excel Example. To do this, select

File.


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Then selectSave As, and select the location you would like to save your document. In this

example, I will save this example under My Documents.

Make sure you give your file a distinguishable name before saving the document.


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3. Now that your document is saved, you can close it and go back to your Word document.

4. Inside of your Word document, selectthe Insert tab.

5. Once you are in the Insert tab, go to the right and select the dropdown menu from the

Objects button.

6. From the dropdown menu, selectObject.


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7. Now selectCreate from File, and select the file that we just created by clicking Browse.

It is also a good idea to select Display as Icon.

8. SelectInsert.


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9. SelectOK.

10.The file should now be accessible it the word document by double-clicking the icon. Having

the file in the local directories is no longer acquired, and the file can be accessed by anyone.

NOTE: Notice the title of the document that appears after double-clicking the icon.


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Troubleshooting

Problem Solution

Image is not where you want it in

document.

Click and drag to desired line. Or for more

options, right click to go to the WrapText option.

Selected image is one you did not mean to

select

Right click the image and go down to

Change Picture.

Cannot find an image saved on your

computer

Make sure the image is saved in the file

location you are in, or move your location

where the image is saved

Image is not formatted correctly Right click image and go down to Format

Picture. Make changes as you desire.

Tried searching for Internet images and

could not find one I liked.

Search for your desired image on the

Internet. Copy and paste it into the

document. If you wish to use this image

later, save it to your computer.

Picture is too large or small. Click on the image. A border will highlight

around the image. The boxes on the sides

and corners will allow you to stretch (sides)

or expand (corners) the picture.

If you wish to rotate the image, click and

hold the rotate tool on the top of the image.

Insertions Instructions Final

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