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MANEGE WEDDING BY MICH 4314 Peterson Drive, Richmond, BC Phone 604-‐368-‐4355

Project 2: The Business of Weddings Initial email conversation: Hi, This is Cecelia, I am looking for a wedding planner for my wedding that would be hold in Vancouver. Thus, I need more information about your services, pricing and packages. Looking forward your reply. Thank you so much Cecelia Chan Cecelia, Congratulation on your engagement! Thank you for your email and consideration about my business. I would love to tell you more about my services and packages. Let me introduce a bit about myself. My name is Michelle Xie, also is the owner of Manege Wedding By MICH. I’m a certificated wedding planner of the Wedding Institute of Canada (WPIC), and a current student of LWPI. I planned about 4 weddings each year, and those weddings all in different styles and themes. I offer consulting package, partial package, a full planning package, ‘Day-‐of’ package, and some additional services. I can explain the details about my packages in person if you interested in. What about make up an initial meeting in this Wednesday? Michelle Xie MANEGE WEDDING BY MICH 4314 Peterson Drive, Richmond, BC Email:[email protected] Phone: 604-‐368-‐4355


Initial Meeting:

• Location-‐ Starbucks at No.3 Road and Westminster Hwy, Richmond • Time-‐ 2pm at Wednesday, Jan 9th, 2013 • Bride: Cecelia Chan Groom: Eric Hung

Preparations Checklist:

• Black business jacket and pants • Professional makeup • Clean nails • Business card • Pens, note pad, laptop, agenda • MANEGE WEDDING BY MICH handbook

-‐Include: packages, Bridal Client Profile sheet, Bridal questionnaire, wedding party checklists, wedding timeline checklist, 10 Ways to Make Groom Special, examples of bridal shower themes, Planner’s FAQs.

• My emergency kit (To tell that I am professional) in a small black leather luggage


Handbook for New Couples MANEGE WEDDING BY MICH


Packages Wedding Planning and Coordination Packages:

Jade Wedding Consultant Package -‐ $500.00 *Full payment required at signing of contract • A great package for those who just need help getting started, or at any

other point where a little assistance is needed! • Up to four hours of consultation regarding your planning • Referral to reputable vendors and advice regarding contracts • Unlimited basic email and telephone questions (long distance excluded) • 10% discount on catalogue invitations (optional) • Emergency Kit provided

Silver Wedding Directing Package -‐ $800.00 ( ‘Day-‐of’ Service) *$ 200 deposit at signing of contract with balance due on the wedding day

• Perfect for those wanting professional assistance ONLY on the day of

their wedding! • Review of all vendor contracts and confirmation of vendor services 1 – 2

weeks prior to the wedding day • Assistance in development of a wedding day itinerary • Consultant’s services on the wedding day for a maximum of ten hours • Provision of complete wedding emergency kit • Personal management of the wedding day itinerary, vendors, and the

wedding party • Unlimited phone and email questions • Emergency Kit provided


Gold Wedding Consultation Package -‐ $1800.00 *$800.00 deposit at signing of contract with balance paid one week prior to the wedding day

• Need full assistance with your plans, but not wedding day directing

services • FREE wedding planning binder with tip sheets, questions for vendors,

worksheets and timeline guides, including pockets for your contracts, pictures, and other important information!

• Up to ten hours of consultation regarding your planning • Referral to reputable vendors, review of vendor contracts, and

confirmation of vendors 1 – 2 weeks prior to wedding day • Assistance in developing your wedding day itinerary • FREE Wedding Style Consultation • Music selection assistance • Coordinator attendance and assistance at the wedding ceremony

rehearsal • One visit to your ceremony and reception venue prior to the wedding

(travel charges may apply) • Unlimited email and telephone questions (long distance excluded) • Emergency kit provided • 10% discount on tent/canopy rental (optional) • 20% discount on catalogue invitations (optional)


Platinum Wedding Coordination Package -‐ $2500-‐$5000 *$1500.00 deposit at signing of contract with balance due on the wedding day

• All-‐inclusive wedding package! • Includes all the details of the Gold Wedding Consultation Package • Coordinator attendance and assistance at the wedding ceremony

rehearsal • Coordinator services on the wedding day for a maximum of 15 hours • Provision of complete wedding emergency kit • Personal management of wedding day itinerary, vendors, and wedding

party *Price depends on material choosing

*All those pricing above are based on Vancouver Wedding Planning industry price average researching.


Bridal Client Profile Data Sheet I would like to employ the services of ______________________________ for: • Planning and designing my wedding. • Directing the “day of” my wedding at

______________________________ • Other

________________________________________________________

Please sign here for the day of service agreement: _____________________________________________ Please fill out the following information completely:

Bride’s Name: Wedding Date: City of Wedding: Street Address/PO Box: City: State: Zip: Phone: Work Phone: Email: Budget: Number of Guests: Indoor: Outdoor: Seated: Buffet: Specific Requests: Notes: Please choose the category or categories you are interested in getting more information from to help plan your wedding: Bridal Shops Alterations Looking

Good Wedding Cakes

Reception Hall

Decorations Invitations Gifts Florists Rental Hotel Officiant Ceremony Consultants Limousine


Accommodations

Sites

Photographer Videographer

Jewelry Honeymoon Packages

Tuxedos

Events Specials Real Estate Insurance Loan Informatio

n Relationship Education

Lovegevity Newsletter

Subscriptions

Entertainment – Type:

Provide payment information below only for the reservation and payment

of wedding “Day Of” services. Authorized Signature:

Date:

Visa MasterCard AMEX Discover Card#: Exp. Date:


Bridal Profile Questionnaire

1. Name of Bride-‐to-‐be (B2b): ________________________________________________________

a. Date of birth: ____________________________________________________________

2. Name of Groom-‐to-‐be (G2b): ______________________________________________________

a. Date of birth: ____________________________________________________________

3. Current Address: ________________________________________________________________

4. Future Address: _________________________________________________________________

5. Age: a. 18 – 24 b. 25 – 30 c. 31 – 35 d. 36 – 45 e. Over 45

6. Income: a. Under $30,000 b. $31,000 -‐ $50,000 c. $51,000 -‐ $75,000 d. $76,000 -‐ $100,000 e. Over $100,000

7. City of Wedding: ________________________________________________________________

8. Wedding Date: __________________________________________________________________

9. Time of Ceremony: ______________________________________________________________

10. Time of Reception: _______________________________________________________________

11. Bride’s heritage (optional): ________________________________________________________


12. Groom’s heritage (optional): _______________________________________________________

13. Wedding Budget: a. Under $10,000 b. $10,001 -‐ $15,000 c. $15,001 -‐ $20,000 d. $20,001 -‐ $25,000 e. Over $25,000

14. Number of guests: _______________________________________________________________

a. Used for price per person estimates, such as invitations, catering, and cake.

15. How many hotel rooms are needed? ________________________________________________

16. What type of wedding is planned? a. Very Formal c. Semi-‐Formal e. Other b. Formal d. Informal

17. Select two words from the following list that best describes your wedding day vision:

a. Elegant b. Simple c. Party d. Celebration e. Grand f. Traditional g. Romantic h. Sophisticated i. Glamorous j. Contemporary k. Hip l. Funky m. Vintage n. Magical o. Festive p. Conservative

18. How many bridesmaids, including the Maid of Honor?


a. 1-‐3 b. 4-‐6 c. 7-‐10 d. 10 or more

19. How many groomsmen/ushers, including the Best Man? a. 1-‐3 b. 4-‐6 c. 7-‐10 d. 10 or more

20. Will you have a flower girl/s? If so, how many? a. 1-‐2 b. 3-‐4

21. Will you have a ring bearer? a. Yes b. No

22. Your favorite primary color is: a. Red b. Yellow c. Blue

23. Your favorite secondary color is: a. Green b. Purple c. Orange

24. Your favorite intermediate color is: a. Magenta d. Lime green b. Teal e. Red-‐orange c. Gold f. Indigo

25. Your favorite achromatic color is: a. Black b. White c. Brown

26. Your favorite pastel color is: a. None b. Pink c. Purple d. Blue


e. Yellow f. Peach g. Green h. All

27. Your favorite accent colors are: a. Tan, taupe, champagne b. Black, platinum, sterling (silver) c. Chocolate, latte, espresso d. Purple, plum, lavender, lilac e. Navy, indigo f. Light blue, periwinkle g. Peach, coral, cantaloupe h. Red, cinnamon, apple i. Light green, mint green, sea green


1. Your favorite wedding gown designers are: (Choose all that apply)

Alfred Angelo Alfred Sung Alvina Valeta Alyce Amy Lee

Avica Bridal Anjolique Bari Jay Belsoie Bill Levkoff

Bonny MT Bridal Originals Champagne Formals Christos Demetrios

Dessy Diamond Bridal Eden Bridal Emme Fashion 1001 Nights

Forever Yours Guzzo Ian Stuart Impression Bridal Jasmine Bridal

Jacqueline Bridal

Jessica McClintock Jim Hjelm Jordan Fashions Lamour Bridals

Lazaro Lestella Little Angels Lizette Maggie Sottero

Marisa Melissa Sweet Mon Cheri Monique Montique

Moonlight Mori Lee New Image Paloma Bianca P.C. Mary’s

Private Label Pronovias Rena Koh Sweethart Gowns Venus Bridals

Vera Wang Victoria’s Bridal Watters & Watters Not Sure Other:

_________

2. Wedding Gown Color: a. Blue White b. Natural White c. Cream d. Ivory e. Other ___________________________________________________________________

28. Wedding Gown Style:

a. Length: i. Full ii. Ankle iii. Knee

b. Fabric: (Choose two per season) i. Spring/Summer

1. Chiffon 2. Lightweight lace


3. Silk Charmeuse 4. Eyelet linen 5. Lightweight satin 6. Organza

ii. Fall/Winter 1. Velvet 2. Heavy lace 3. Brocade 4. Rich taffeta 5. Satin

c. Silhouette: i. A-‐line ii. Ball gown iii. Basque waist iv. Empire v. Sheath vi. Mermaid

d. Sleeve Options: i. Strapless ii. Spaghetti straps iii. Off the shoulder iv. Three-‐quarter length v. Cap vi. Fitted point

e. Neckline: i. Bateau ii. Décolletage iii. Halter iv. Jewel v. Off-‐the-‐shoulder vi. Sweetheart vii. Scoop viii. V-‐neck ix. Wedding Band Collar

29. Headpiece Style: a. None b. Tiara c. Headband d. Wreath

30. Veil Style: a. None b. Blusher c. Fingertip


d. Ballerina e. Sweeping f. Cathedral

31. Bridal Shoes: a. Sneakers b. Ballet Slippers c. Strappy Sandals d. Open Back Slings e. Other

32. Accessories: (Choose all that apply) a. Gloves b. Garter c. Handkerchief d. Jewelry e. Purse f. Wrap

33. Stationery: (Match to answers regarding style) a. Paper:

i. Linen ii. Vellum iii. Parchment iv. Jacquard v. Corrugated vi. Handmade paper vii. Glassine viii. Rice paper

b. Printing: i. Engraved invitations ii. Thermography iii. Offset printing iv. Letterpress v. Calligraphy

c. Wording: i. Traditional Wording

1. Mr. and Mrs. Jones, the parents of Alicia Jones, request the honor…


ii. Contemporary Wording 1. We invite you to join us in celebrating…

34. Reception: (Match to answers regarding vendor preferences)

a. Indoor b. Outdoor c. Both

35. Catering: (Choose all that apply) a. Seated/plated dinner b. Buffet c. Appetizers only d. Champagne and Cake only

36. Reception: (Match to answers regarding vendor preferences)

a. Indoor b. Outdoor c. Both

37. Catering: (Choose all that apply) a. Seated/plated dinner b. Buffet c. Appetizers only d. Champagne and Cake only


38. Cake: a. Style:

i. Contemporary ii. Fun iii. Traditional iv. Simple v. Elegant vi. Other

____________________________________________________________

b. Flavor: i. Vanilla ii. Chocolate iii. Other

____________________________________________________________

39. Flowers: (Choose two per season of your wedding date) a. Winter:

Amaryllis Baby’s Breath Carnations Cattleya Orchids Chrysanthemum Daisies Orchid Roses Spay Orchid

b. Spring:

Amaryllis Anemones Baby’s Breath Calla Lily Carnations Cattleya Orchids Daffodils Day Lily Delphinium Freesia Forget-‐me-‐knot Gardenias Iris Jonquil Lilac

Lily Lily of the Valley Larkspur Orchid Peony Ranunculus Roses Sweetpea Tulip Violets

c. Summer:

Aster Baby’s Breath Bachelor Buttons Calla Lily Canterbury Bells Carnations Cattleya Orchids Chrysanthemum Daisies Day Lily Delphinium Geranium Hydrangea Larkspur Iris

Lily Orchid Roses Stephanotis Straw Flowers Zephyr Lily

d. Fall:


Aster Anemones Baby’s Breath Calla Lily Carnations Cattleya Orchids Chrysanthemum Daisies Day Lily Delphinium

Orchid Roses Zephyr Lily Zinnia

40. Photography Style: a. Traditional b. Photojournalistic c. Storybook d. Combination

_____________________________________________________________

41. Ceremony Location: a. Indoor:

i. Religious facility ii. Hall iii. Special Venue

_____________________________________________________ b. Outdoor:

i. Garden ii. Backyard iii. Special Venue

_____________________________________________________ 42. Ceremony Music:

a. Processional: i. Live singer/soloist ii. String Quartet iii. Classical CD (I.e. Canon in D) iv. Other

____________________________________________________________

b. Here Comes the Bride c. Recessional:

i. Live singer/soloist ii. String Quartet iii. Classical CD (I.e. Canon in D)


iv. Other ____________________________________________________________

43. Reception Music: a. Live Band

i. Jazz ii. Contemporary iii. Rock iv. Country v. Combination

b. Disc Jockey i. Oldies ii. Top 40 iii. Rock iv. Country v. Combination

c. String Quartet i. Classical ii. New Age iii. Combination

44. Transportation:

Sedan/Town Car

Limousine Van Mini Bus Motor Coach

Limousine Coach

Excalibur Rolls Royce Stretch Hummer

Stretch Navigator

Truck Limousine Mercedes Sedan

Mercedes Stretch

Trolley Horse & Carriage

Beetle Limousine

Other

45. Videography:

a. Budget: _________________________________________________________________

b. Style: i. One Camera


ii. Two Cameras iii. Cinema Style

46. Wedding Planner: a. Planner b. Coordinator c. Director d. All Services

47. Decorations/Favors/Extras: (Choose all that apply) a. Dove release b. Sand ceremony c. Guest favors d. Gift baskets e. Bubbles f. Rose petal paper cones g. Ice sculpture h. Other

____________________________________________________________


“Day Of “ Service Contract Manége Wedding by MICH Cuicui Xie 4314 Peterson Drive, Richmond BC V7E 4X9 Phone 604-‐368-‐4355 Manége Wedding by MICHE understands and appreciates the trust and confidence bestowed upon it by the client in booking ________________________________ as the event date(s). Manége Wedding by MICH accepts this responsibility and commits to holding the event date(s) reserved, neither considering nor accepting any other obligation that will interfere with our meeting our full commitment to you. This commitment is conditioned upon satisfactory receipt of fees set forth below. This Agreement is entered into on this ______ day of ____________________ 20__, by and between, Manége Wedding by MICHE a Business, and _______________________________, an individual. “Day Of” fees: $800. $200 deposit due and payable to reserve wedding/event date. Deposit paid: _______________ Balance due on the wedding/event date: $_______________, _______________. Inconsideration of the mutual promises set forth hereunder, the sufficiency of which is hereby acknowledged, Manége Wedding by MICH and ______________________________ agree to the following: • Manége Wedding by MICH promises to provide “Day Of” services, to include the

following: ♦ Initial meeting with the couple to gather information ♦ Confirmation with all vendors ♦ Conduct Rehearsal up to 2 hours ♦ Orchestrate set up of ceremony and reception locations ♦ Help Bride into Gown ♦ Assist Bride, Groom, and Wedding Party ♦ Act as liaison between the wedding party and the vendors (incl. Photographer) ♦ Provide Itineraries ♦ Provide “Day Of” checklists and reminders ♦ Ensure that the day flows smoothly ♦ Bustle wedding gown at reception ♦ Distribute tossing items and line up guests


♦ Handle any last minute emergencies ♦ Distribute final payments

• Contracts with all vendors will be between the Client and the Vendor. Manége

Wedding by MICH will not enter any vendor contracts on behalf of the client. • The undersigned agrees to let Manége Wedding by MICH know of any changes to

the wedding/event and/or vendors that they will be using. The undersigned also agrees to immediately Manége Wedding by MICH notify in case of a cancellation of the wedding/event or change to the wedding/event date. If there is a cancellation, the deposit is non-‐refundable.

• The undersigned agrees that there will not be another wedding planner/event coordinator working with the undersigned except for Manége Wedding by MICH.

• The undersigned agrees to pay a $200 deposit upon signing this agreement and pay the remaining balance on the wedding/event date of _______________.

I understand that I am using Manége Wedding by MICH to help with my weddings planning. I also understand a $200 deposit is required and final payment is due on the wedding/event date. I can cancel at any time or change my contract at any time and agree to pay all fees. I acknowledge Manége Wedding by MICH and its representatives are not liable for the products or services and warranties of participating vendors. I understand that it is my responsibility to purchase my own wedding insurance, if I so desire. In the event of any dispute or legal action between the parties concerning the enforcement or interpretation of this General Contract, each party shall be responsible for their own attorney’s fees. This Agreement is entered into on this ______ day of ____________________, 20__, in the City of ____________________, the County of ____________________, State of ____________________.

Manége Wedding by MICH Client Cuicui Xie

Owner, Manége Wedding by MICH Certified Event and Wedding Planner


FAQs • How many years have you been in business?

This is my second year in business in the wedding planning industry. I am currently a psychology student of University of British Columbia.

• What training and certifications do you have? I have my first wedding planning certification from The Wedding Planning Institute of Canada in Feb, 2012. I will have my second certification after taking this online course, and a Preston Bailey Wedding designing certification after that. I have been working in a wedding photography studio and worked as a wedding gown consular.

• Do you provide references, testimonials, and pictures? Yes, references are available upon request and testimonials and photos can be viewed in my proposals.

• Is wedding planning your part-‐time or full-‐time job? Wedding planning is my full-‐time job.

• Do you work alone, with a partner, or with a team? I work alone right now, but I will add team members as my business grows.

• How many weddings do you plan at a time? As my business is new and I need more time for each wedding to make sure that every wedding that I planned is wonderful, thus I do no more than 4 full service weddings each year. Yet, I will schedule ‘Day of’ and parties services throughout the year.

• What services do you provide? Wedding Planning, parties, Day of, pre-‐wedding and post wedding services.


• Do you have package plans that save money? I have packages that save money and I have flexible ‘Miss Manege’ services available for couples that need assistance in specific areas as well.

• Do you meet with vendors and validate vendor contracts and ‘Day of’ commitments? Yes, validating vendor contract and commitments is a services included in my planning packages.

• Can you work with a limited budget? Yes, I can work with a limited budget.

• What is your attire for the wedding day and other events? Business suits, clean nails, flat shoes for fast walking and running, professional make up.

• What is your policy on last minute changes or emergencies? Cancellations? Our policies are outlined in the contract. In the events of a cancellation, the deposit is non refundable.

• What payment methods do you accept? We accept cash or personal cheques.

• Can you give me an example of when you had to be quick thinking and avert disaster for a wedding or event that you planned? I was the wedding planner of my brother’s wedding, at the beginning everything was going through well, and I was the ring bearer, the ring was dropped accidently when I was walking, and I put out the fake ring (which I prepared ahead) from my pocket to instead of the real one.


List 10 ways to make the groom feels special

1. To make a groom cake for him 2. To make a special video that records his buddies’ best wishes for him

in his special day. 3. To download and play his favorite music/songs at the reception site. 4. Let him pick the favors for his best-‐men, ushers. 5. Arrange a professional shave service for him at the wedding day

morning. 6. Include his interests in reception activities and décor. 7. Arrange a massage or spa for him to relax at the night before the

wedding day. 8. To hire a servant for him at the wedding day, so that he can feel less

pressure and relax to handle his big day. 9. Ask best-‐man and ushers to create a surprise performance or dance

for him before the wedding dinner. 10.To dress in different color with his best-‐man and ushers.


Engagement Party Themes

1. Las Vegas Theme -‐Set the mood Choose a site such as a hotel party room, it is not necessary to be a big place. Décor the environment by fancy and bling-‐bling style that could make people feel wealthy. -‐Food and Drink Make the dinner as a cocktail party style, such as some fingers foods, fruit salads, champagne and cocktail drinks, something casual and modern. -‐Gift Encourage the guests to bring gifts that can be played with, such as some card games. 2. All Around the World Theme -‐Set the mood This theme can be set up at home, stick a world map on the wall and mark that place that the couple is heading for their honeymoon on the map. Borrow some old fashion style luggage from their parents, show all the travel photos of them and stick them everywhere of the house, and write some funny memory of each photo. Share their past travel video or photos on the TV. Encourage people to dress in different races and bring their luggage. -‐Food and Drink Buffet style but make it to be internationally, such as sushi tray, Chinese dim-‐sum, spaghetti, mini burgers, dessert could be macaroon, we can have English tea and red wine as drinks. -‐Gift Encourage the guests to bring some things that the new couple can use in their honeymoon, for example, new towel.


3. Movie Theme -‐Set the mood Set up this theme as home-‐based, invite the guests by mailing movie tickets, printed with their event and activities. Get small popcorn machine, melted butter, soft drinks in a see-‐through fridge, choose 2-‐3 their favorite movies in different themes and play with DVD. Turn on dim lights. -‐Food and Drink Fast food style, burgers and hot dogs, fries, wings. Pop drinks, water. Packed candy and sweetness. -‐Gift Encourage people to come with gifts that relate to movies, specially the new couple’s favorite movies. 4. Color Theme -‐Set the mood To arrange this party at the couple’s most like restaurant, set up the environment by the couple’s favorite color, yet must be different color with their wedding day color.

-‐Food and Drink All foods and drinks can come with the same color with the theme.

-‐Gift Encourage the guests to bring some gifts in their party color.


Bridal Showers 1.High Tea Shower This is a great idea for some brides who love chatting and laughing with their best girls in relax and elegant environment in a warm afternoon. They will served with great hot tea and some small bakery or finger foods that on 3-‐level trays. Every girl will have their own teapot set, dress in elegantly or vintage style, the bride can ask the girls come with their favorite tea. Gifts can be tea, books about high-‐tea bakery, teapots. 2. Cooking Shower Arrange this shower at the bride’s house, she assigned the guests come with different food materials, and to cook a great dinner all together. Encourage the guests to bring kitchen related gifts such as knives set, containers, china plates. 3. Back to School Shower Everyone enjoyed their school time, thus encourage the guests come with dressing school uniforms. Pack big lunches for themselves and go to the bride’s high school. The bride assigned them a project work which is a presentation about love that will be presented in her wedding day. Gifts are books that will be useful for the bride after getting married, for example books about pregnant. 4. Sexy Shower This shower must be a lot of fun. The guest bring some sexy items such as lace bras, hot make up colors, see through pajama , something that the bride would not buy for herself. Further, everyone has to dress in sexy and let’s have a great funny bridal shower.


Wedding Party Checklists Maid of Honor’s Checklist

• Helps the bride select bridesmaid’s attire • Helps address invitations and place cards • Attends as many prenuptial events as possible • Organizes bridesmaids’ gift to the bride. Usually gives an individual

gift to the couple • Makes sure all the bridesmaids, the flower girl, and the ring bearer

are at fittings, the rehearsal, and the ceremony on time • Is expected to attend the rehearsal and is include at the rehearsal

dinner • Walks in processional and recessional • Holds the groom’s wedding ring • Helps with the bride’s gown • Arranges the bride’s gown is ‘picture perfect’ throughout the day • Holds the bride’s bouquet during the ceremony • Witnesses the signing of the marriage certificate • Stands in the receiving line • Keeps the bride on schedule • Helps the bride change into her going away clothes • Takes care of the bride’s gown and accessories after the reception

Note: ____________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________


Bridesmaids’ Checklist • Assist the Maid of Honor as requested • Attends as many prenuptial events as possible • Assist the bride with errands • Contribute to bridesmaids’ gift to the bride. Usually gives an

individual gift to the couple • Are expected to attend the rehearsal and are included at the

rehearsal dinner • Arrive at dressing site promptly • Walk in processional and recessional • Possibly participate in receiving line • Help gathering guests for the firs dance, cake cutting, and bouquet

toss • Participate in bouquet toss, if single • Look after the couple’s elderly relatives or friends

Note:______________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________


Best Man’s Checklist • Organizes a pre-‐wedding party for the groom • Coordinates the ushers’ gift to the groom. Usually gives an

individual gift to the couple • Is expected to attend the rehearsal and is included in the

rehearsal dinner • Gets the groom dressed and to the ceremony on time • Makes sure the groom’s wedding related expenses are prepared • Makes sure the groom has the marriage license with him • Delivers any payment to Officiant, sexton, and ceremony

musician, as prepared • Enters the sanctuary with the groom • Takes care of and holds the bride’s wedding ring • Makes sure all ushers and properly attired and in place on time • Walks in the recessional • Witnesses the signing of the marriage certificate • Drives the bride and groom to reception, if no driver is hired • Helps welcome guests at reception • Offers first toast to bride and groom at reception • Helps the groom get ready for the honeymoon • Gathers up and takes care of groom’s wedding clothes after he

changes • Has a car ready for the bride and groom to leave the reception or

perhaps drive them to the next destination Note: ____________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________


Head Usher’s Checklist • Expected to attend the rehearsal and is included at the rehearsal

dinner • Receives any lists of guests who are to be seated in a specific pew

and is aware of importance and sequence of seating special guests, such as the mothers and grandmothers of the bride and groom

• Makes sure that programs, if used, are handed to guests when they are seated

• Makes sure that people who are designated to receive special flowers or corsages do, is the flowers have not been delivered to the recipients beforehand

• Checks that all ushers are dressed properly and wearing their boutonnieres on the left site, stem down

• Makes sure that the ushers know how to usher: how to greet guests, how to offer a single woman guest, and how to precede a couple to their seats

• Helps gather the wedding party for photographs either before or after the ceremony and ensure the transportation arrangement have been made for all members of the wedding party to and from the ceremony

• Completes entire Groomsmen and Ushers Checklist, as needed Note: ____________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________


Groomsmen and Ushers’ Checklist • Participate in party for the groom, if there is one • Contribute to the ushers’ gift to the groom. Usually gives an

individual gift to the couple • Expected to attend the rehearsal and the rehearsal dinner • Review any special seating situations with the head usher before the

ceremony begins • Greets guests as they arrive • Seat the eldest women first if a group of guests arrive simultaneously • Ask guests whether they are to be seated on the bride’s side or the

groom’s side • Offer their right arm to female guests • Walk to the left side of a male guest • Hand each guest a program when they are seated • Put the aisle runner in place after guest are seated and before the

processional begins • Know the order of seating per tradition such as special guests,

grandmother of the groom, and bride’s mother last • Close windows and check pews for programs or articles left behind

after the ceremony • Are prepared to direct guests to the reception site • Dance with bridesmaids and other guests at the reception • Look after elderly relatives or friends • Participate in garter ceremony, if there is one, and encourage other

single men to participate • Coordinate return of rented apparel with head usher or best man

Note: ____________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________


Mother of the Bride’s Checklist • Hosts an engagement party • Helps couple to decide on sites or assists in making other big

planning decisions • Usually contributes to the wedding budget • Assists the bride in putting together the family’s guest list • Offers suggestions for special family or ethnic ceremony traditions • May help bride to shop for wedding gown and accessories • Chooses own wedding day outfit • Along with the maid of honor and bridesmaids, may plan and host

bridal shower • On wedding day help bride to get ready • May accompany daughter and husband to ceremony • Walk in recessional with husband following wedding party • Greet guests in receiving line • May be announced along with husband • Sits in an honored place at parent’s table • May assist with coordinating vendors • May host a post-‐wedding brunch

Note: ____________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________


Father of the Bride’s Checklist • Hosts an engagement party • Helps couple to decide on sites or assists in making other big

planning decisions • Usually contributes to the wedding budget • May select hotel for out of town guests and reserve a block of

reduced rate rooms • Rents own formalwear (work with couple to coordinate with wedding

party) • Helps pick up out-‐of-‐town guests from airport. May also arrange

transportation to the wedding • Typically travels to ceremony with the bride • Walks daughter down the aisle • Gives the bride away during the ceremony • Escorts the mother of the bride out following the wedding party • Greets guests in the receiving line • May be announced with wife at reception • May make a welcoming speech • Sits in an honored place at the parent’s table • Toasts the newlyweds after the best man makes his speech and the

groom responds • Dances with the bride • May take care of vendor balances at the end of the reception

Note: ____________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________


Mother of the Groom’s Checklist • Contacts the mother of the bride if the families are not acquainted • Attends the first engagement party if the bride’s family hosts one • Along with husband, may host an additional engagement party for

the groom’s side of the family • Usually contributes to wedding budget • May help couple decide on sites and/or make other big planning

decisions • Helps group to put together family’s guest list • Offers suggestions for special family or ethnic ceremony traditions • May help bride shop for her wedding gown • Chooses own wedding day outfit • Along with husband, plans and hosts the rehearsal dinner • Escorted out following the wedding party and the bride’s parents • Greets guests in the receiving line • May be announced with husband at the reception • Sits in an honored place at the parent’s table • Does mother-‐son dance with groom • Attends post wedding brunch (if held)

Note: ____________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________


Father of the Groom’s Checklist

• Attends engagement party, if the bride’s family hosts one • Along with wife, may host an additional engagement party for

groom’s side of the family • Along with wife, may contribute to the wedding budget • May help couple decide on sites and/or make other big planning

decisions • Rents own formalwear • Along with wife, plans rehearsal dinner • May travel to ceremony with the groom and the best man • May escort wife to her sear right before the mother of the bride is

seated • Escorts mother of the groom out after wedding party and bride’s

parents • Greets guests in the receiving line • May be announced with wife • May make a welcome speech • Sits at an honored place at the parent’s table • May toast the newlyweds • May settle final bills with wedding vendors • Attends or hosts post-‐wedding brunch

Note: ____________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________


Flower Girl’s Checklist • Dress and accessories should be paid for by her family • Attends the rehearsal although she usually does not attend the

rehearsal dinner • In the processional, walks alone directly before the bride and her

father • Often scatters petals from a basket she holds, although this is

sometimes too overwhelming a responsibility for a young girl to manage in front of a large group of people. It is usually easier for her to carry either a small basket of flowers or a tiny nosegay of flowers similar to those carried by the bridesmaids

• In the recessional, walks with the ring bearer, directly behind the couple

• The bride may hire a babysitter or ask one of the bridesmaids to look after the flower girl, to be in charge of checking her appearance and making sure she is present for formal pictures, helping her manage her food at the reception, and escorting her to the ladies room

Note: ____________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________


Ring Bearer’s Checklist • His attire should be paid for by his family • Attends the rehearsal • He immediately precedes the flower girl in the processional • Carries either the actual rings or a facsimile of the rings, on a white

velvet or satin cushion. If the rings are genuine, they should be fastened to the cushion with a very thin thread or placed over a firmly fixed hatpin. The best man takes the rings from the cushion at the ring moment

• Walk with the flower girl in the recessional, directly behind the bride and groom

• The bride may hire a babysitter or ask one of the users to look after the ring bearer, to be in charge of checking his appearance, making sure he is present for formal pictures, helping him manage his food at the reception, and escorting him to the men’s room

Note: ____________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________


Relationship Experts information 1.Expert’s name: David McKenzie PhD R.C.C. AASECT ACS Address: Suite 750, 700 West Pender Streets, Vancouver. BC Phone: 604-‐813-‐6046 Fax: 604-‐822-‐0074 Email: [email protected] Format: in-‐person, online, phone call, digital media Benefits: Relationship conflicts resolution strategies & healthy, nurturing relationship, marriage consulting. 2. Expert’s name: Lisa Eisen Address: 632 Hill Street, Coquitlam. BC Phone: 604-‐939-‐9988 Email: [email protected] Format: in-‐person, phone call Benefits: -‐repair/strengthen couple’s relationship, -‐resolve conflicts


How to get a Marriage License Only one member of the couple is required to apply in person for a marriage license. There are four locations of marriage license issuers in my area.

• Bay City Insurance Service LTD. Phone: 604-‐271-‐5080 • CIS Insurance Service LTD. Phone: 604-‐279-‐8828 • London Drugs Insurance Service. Phone: 604-‐821-‐0808 • London Drugs Insurance Service. Phone: 604-‐448-‐1063

The current fee for a marriage license is $100.00 and must be paid at the time of application. To ensure accuracy of marriage certificates issued after registration and to verify legal age to apply for a marriage license, primary identification in the for of a Birth Certificate, IMM/Immigration form, Permanent Resident or Citizenship Card confirming 1)full legal names 2)birth date 3)place of birth should be provide. You will also be asked to provide information on your current marital status and address. In expectional circumstances, other documents may be accepted, such as drivers license or passport. The marriage license is issued at the time of application, is non-‐refundable, and may not be extended beyond three months. However, if a marriage license is lost a replacement may be obtained from the original of purchase.

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