Information Retention & eDiscovery Exchange Brochure

www.eDiscovery-Exchange.com

Delegate Information Package

November 29th – December 1st, 2010Munich, Germany

Welcome to the Information Retention and eDiscovery ExchangeCorporate legal departments are facing unprecedented operational, regulatory and economic pressures. With litigation and regulatory investigations on the rise in Europe, now is the time to review your current records management practices and implement effective data governance strategies that can be embedded within your organisation.

This year’s Information Retention and eDiscovery Exchange could not come at a better time. Rigorous legal controls and recent aggressive efforts by regulators demand that in-house legal departments act swiftly in order to minimise risk and reduce exposure. Taking place November 29-December 1, this executive level forum provides two days of hands-on ‘how to’s’ to ensure you are properly positioned - and protected - for what lies ahead.

As the only event that brings together Europe’s leading minds from the world’s largest companies, there is simply no better place to hear the latest tips for managing information retention and eDiscovery.

The exceptional faculty at this year’s Exchange includes:

Jean-Bernard SchmidDeputy Prosecutor General, Investigating Magistrate, Geneva

Sinead HallLead Counsel, Corporate Responsibility, Legal Department, BG Group

George RudoyDirector Global Practice, Information & Knowledge Management, Shearman & Sterling LLP

Denise E. BackhouseAssociate and Sr Member of the eData Team, Morgan, Lewis & Bockius LLP

Maurus SchreyvogelGroup Legal Project Manager, Novartis International AG

Kian Peng OngHead of Records Management, Group Management Office, HSBC

Frank HultschigDirector of Information Records Management, Pfizer

Belinda BradberryHead of Legal and Regulatory Affairs, Cable & Wireless Communications Plc

Chris DaleeDiscovery Information Project

Master Steven WhitakerSenior Master of the Senior Courts in the Queens Bench Division, The Royal Courts of Justice

Jonathan PeddieDirector of Litigation and Special Investigations, Global Retail andCommercial Banking, Barclays Bank PLC

Vivian Robinson General Counsel Serious Fraud Office (UK)

His Honour Simon BrownQC, Specialist Mercantile Judge, Birmingham Civil Justice Centre

The Honorable Andrew J. PeckUS Magistrate Judge, District of New York

Judge Abeline Dorethea ReilingVice-President, Amsterdam District Court

Michael MillerHead of Information Risk Management, Barclays Capital

Christian ZeunertVice President and eDiscovery Manager, SwissRe

Nathaniel EdmondsAssistant Chief, Fraud Section – Criminal Division, U.S. Department of Justice

“A fantastic opportunity to discuss and better understand the challenges of information retention and e-disclosure.Director, Legal Centrica

Difficult economic times demand better business practices

So with the stakes higher than ever, can you afford to miss this exclusive behind-closed-doors forum specifically designed for Heads of Legal and Information and Records Managers? Join us from November 29-December 1 and get the tools you need to decrease your company’s liability and ensure you have the right compliance framework and systems in place.

Key topics to be covered include: • Understandingthechangingparadigmofregulatory enforcement activity, investigative techniques and the practical implications for your company

• Defininganinformationgovernancestructureand determining the best records retention approach for your specific needs

• Maximisingcontrolandefficiencyinagloballegal environment and managing documents in multiple languages, time zones, currencies and characters

• Understandinghowtoeffectivelystore,manageand disclose information to avoid unnecessary litigation and ensure compliance

• Developinganinvestigationresponsestrategythatbalances the cost of compliance with the risk of exposure

• ManagingglobaleDiscoveryincludingcollecting,hosting, reviewing and producing data in international investigations, discovery and disclosure

• Assessingthegoverningrules,regulationsandcompliance factors not only with regards to potential disclosure, but also length of retention and data privacy issues

www.eDiscovery-Exchange.com | 44 (0) 207 368 9500 | [email protected]

DAY 1 - MONDAY, NOVEMBER 29, 2010


14.00Monday, November 29, 2010

15.00 Monday, November 29, 2010





Registration opens

The View From The Bench: The latest eDiscovery decisions and case law• UnderstandingemergingjudicialexpectationsforeDiscoveryinEuropeanandAmericancourtsandchallengesraisedbyprivacyanddata protection rules• WhatrolecanbeplayedbycourtsandlawyerstomanageeDiscoverycosts?• Identifyingandrespondingtothemostcommonchallengesofcross-borderdiscovery

One-to-One Business Meetings / Think Tank

Welcome Drinks Reception & Gala Dinner

Free Time

Ice-Breaker Networking SessionBranded as “the best networking session I’ve ever attended” by a number of past Exchange delegates, this structured networking session is the ideal opportunity for you to capitalise on your time out of the office by speaking to each of your international peers in attendance. This unique session allows you to find out - within just five minutes - if it’s worth meeting up with someone later in the day or whether there’s a possibility of a future business relationship. Nowhere else will you gain such an in-depth understanding of who is within your global network, and where their short and long term priorities lie, offering you a great chance to benchmark your own development.

THE VIEW FROM THE BENCH

Master Steven WhitakerSenior Master of the Senior Courts in the Queens Bench DivisionThe Royal Courts of Justice

The Honorable Andrew J. PeckUS Magistrate JudgeDistrict of New York

His Honour Simon BrownQC, Specialist Mercantile JudgeBirmingham Civil Justice Centre

Judge Abeline Dorethea ReilingVice-PresidentAmsterdam District Court

Moderated by: Patrick Burke, Senior Director and Assistant General Counsel, Guidance Software

This is not a substitute for the big platform-orientated conferences whose primary function is pushing out information, but the more intimate scale has its advantages. You also meet (how can I put this?) a better class of delegate at these rather more selective events – as their name implies, most of those present are corporate counsel and, as the drivers move on from pure costs-saving (important though that remains) and on to better ways of meeting compliance and other business objectives, this concentration on and of corporate counsel is extremely valuable for all concerned.Chris Dale, The e-Disclosure Information Project

DAY 2 - TUESDAY, NOVEMBER 30, 2010

09.00Tuesday, November 30, 2010




Chairman’s Welcome & Introduction

Update on US and European regulatory investigations and prosecutions: The year in review • Reviewingtheincreaseinmultijurisdictionalcasesandinternationalcooperation:Referralsandinvestigationsasaresultofinformation- sharing among enforcement agencies• Examiningnewinvestigativetechniques,recentcasesandthelatestenforcementtrendsbeingemployedbyregulators• DelvingintoFCPAenforcementactivity,withaparticularfocusonnon-USbasedcompaniesandcompaniesfromcountrieswithemerging economies• ExaminingtheencouragementofUSregulatorsforcooperationininvestigations(CooperationAgreements,DeferredProsecution Agreements and Non-Prosecution Agreements)• Findingoutwhatregulatoryexpectationsarewithrespecttoelectronicinformationmanagementanddisclosureinanenforcementcontext• Developingaclearunderstandingofwhatisprotectedbylegalprofessionalprivilege(LPP)ininvestigationsconductedwithinthe European community• Overcomingrestrictionsontransmittingdataacrossborders

Global data protection: Critical considerations for international privacy, security, disclosure and discovery • Whoserulesgovernduringcross-borderdiscovery,dataprocessingandtransfer?• Understandingtherulesthatapplytodataprivacy,retention,preservationanddestructioninjurisdictionsoutsidetheUS• The2009WorkingPartyArticle29:UnderstandingyourdisclosureobligationsintheUSvs.thedataprotectionrequirementsoftheEU• Howtodevelopthepoliciesandsystemsrequiredtoensurecompliantsafeguardsduringanycross–borderdisputeorinvestigation• Managingriskandcostswhenmovingdataacrossborders

Developing an eDiscovery response strategy: When Regulators and the Courts take an interest in your IT infrastructure• UnderstandingthequestionsthatregulatorsmightaskyourITdepartmentwhentheycomeknocking• ReallifeexamplesofwhatEuropeancompaniesaredoingtoprepareasuccessfuleDiscoveryresponsestrategy• TheCourtsexpectan‘efficientandeffectiveinformationmanagementsystem’:Whatdoesthismeaninpractice?• Helpingyourcompanyprotectitselfandlookgoodbeforetheregulator:innovativeusesoftechnologytomanagecompliance (e.g. Anti-Bribery and Corruption risk/Anti-Trust risk)

INTERNAL AND REGULATORY INVESTIGATIONS

DATA PRIVACY, PROTECTION AND PRIVELEGE


Jean-Bernard SchmidDeputy Prosecutor GeneralInvestigating Magistrate, Geneva

Vivian Robinson General Counsel Serious Fraud Office (UK)

Nathaniel EdmondsAssistant Chief, Fraud Section – Criminal DivisionU.S. Department of Justice

Denise E. BackhouseAssociate and Sr Member of the eData TeamMorgan, Lewis & Bockius LLP

Chris Dale eDiscovery Information Project

Alex Dunstan-LeeHead of e-DisclosureKPMG Risk & Compliance Technology

Tom HopkinsonAssociate DirectorKPMG Risk & Compliance Technology














Chair’s Closing Remarks and Exchange Adjourns

Free Time

Evening drinks reception & entertainment

Seated Networking Luncheon


MANAGING GLOBAL eDISCOVERY


Creating a global records management function that minimises risk and maximises compliance• Identifyingandovercomingthemostcommonissueswithmanagingcross-border,cross-businesslinesrecords• Designinganeffectiveglobalrecordsmanagementprogramme: - Who owns the policy, process and technology? - How to achieve a balanced yet inclusive implementation? - Is it possible to have one global records retention framework across 88 countries? • Identifyingandaddressingregion-specificworkcultures,constraintsandpriorities• Staffingaglobalrecordsmanagementteaminthecurrenteconomicclimate

Kian Peng OngHead of Records Management Group Management OfficeHSBC

Collecting, hosting, reviewing and producing data in international investigations• Ensuringcompliancebyensuringcrucialdataispreserved• Findoutwhichsourcesofdataaresubjecttopreservationobligations• Overcomingtechnologyhurdles,includingencryptionandproprietaryemailsystems• Understandinginternationallitigationenvironments• Effectivelycollaboratingacrossmultipledepartments• Communicatingwithanddirectingamulti-lingualeDiscovery

George RudoyDirector Global Practice, Information & Knowledge Management Shearman & Sterling LLP

Amy F. CohenAssociateShearman & Sterling LLP (Germany)

Christian ZeunertVice President and eDiscovery ManagerSwissRe

Michael MillerHead of Information Risk ManagementBarclays Capital

DAY 3 - WEDNESDAY, DECEMBER 1, 2010

09.00Wednesday, December 1, 2010





Chairman’s Welcome & Day One Recap

Controlling costs while controlling risk: eDiscovery expense management strategies every in-house legal team should know • ManagingeDiscoveryin-housevsoutsourcing:Criticalconsiderations• AssessingtherisksandrewardsoflegalprocessoutsourcingintheUSvsEurope• EfficienteDiscoveryresourcing: - How to use legal process outsourcing to achieve greater value - Determining what to outsource and what to keep in-house - Outsourcing eDiscovery in ‘phases’• Negotiatinganddocumentingtheoutsourcingrelationship:Avoidingriskandliabilityassociatedwithoutsourcing(onshorevs.offshoring)

Managing eDiscovery as a core business process: How law departments are driving proactive corporate change • Findouthowcanyouplayamorestrategicroleindeterminingcorporatestrategiesandprocesses• Assesswhylegalmustbethecatalystforprocessenhancementsthroughouttheorganisation• ReviewingproactivewaysthatlegalcanimpacttheentireorganisationasastrategicresourceandbettermanageeDiscoveryasacore business process• SettingupaninternalcorporateeDiscoveryteamtoenhancedataaccessibilityandreduceredundancyandinconsistencies• Assessing,planningandimplementinganin-houseeDiscoveryteam: - Planning and budgeting for this new organisational unit - The ‘organisational chart’ for your new interdepartmental team - Identifying the specific functions to be performed by an in-house e-Discovery team

Multinational information governance and compliance strategies • Definingamultinationalinformationgovernancestructureanddefiningrolesandresponsibilities• Determiningtherightrecordsretentionperiodforyourcompanyacrossmultiplejurisdictions:Howtoco-ordinatedifferinglaws, regulations, professions and cultures • Multinationalrecordsmanagement:Anticipatingandrespondingtocommondataprotectionandemploymentissuesthatcanariseduring an investigation

One-to-One Business Meeting / Think Tank

CONTROLLING eDISCOVERY COSTS

INFORMATION GOVERNANCE


Maurus SchreyvogelGroup Legal Project ManagerNovartis International AG

Sanjay BhandariPartner, Forensic Technology and Discovery ServicesErnst & Young

Jonathan PeddieDirector of Litigation and Special Investigations, Global Retail and Commercial Banking,Barclays Bank PLC

Sinead HallLead Counsel, Corporate Responsibility, Legal DepartmentBG Group







Designing an information governance and compliance programme• Definingagovernancestructureandassociatedrolesandresponsibilities;Howtoworkwithmultiplestakeholders,policies,ITsystems and processes• Creatinganinformationgovernanceculture• Draftingastatementofprinciples,settingpoliciesandstandards,andconductinganannualstrategyreview• Assessingthegoverningrules,regulationsandcompliancefactorsnotonlywithregardstopotentialdisclosure,butalsolengthof retention and data privacy issues• Managinggovernancepoliciesandprocessesacrossmultiplejurisdictions



Chairperson’s closing remarks and Exchange adjourns

Seated Networking Luncheon

Approaching an investigation in the absence of harmonised data protection laws• Knowingwhatispermissibleandwhatisnot• Dosanddon’tswhencollecting,gatheringandusingdata• Knowingwheninformationbecomesevidence

Implementing a successful electronic archiving policy and system• Co-ordinatingthedifferinglaws,regulations,professionsandcultures• Howtofederateemployeesandharmonisepractices• Examineaselectionofthemostappropriatetechnologiesthatwillfitallrecordstypesandallowaconsolidatede-archivingstrategywithanevidentiarystatus• Emailretentionmanagement:AnarchivingoranIS/ ITissue?Emailarchivingaspartanoverallrecordsmanagementprogramme

Heightening your recordkeeping standards: Rethinking and redesigning the flow of records at Pfizer• Gettingyourpaperrecordshouseinordertomitigateriskandexpense• Developingclearlydefinedqualitysystemprocessestomanagetherecordsinventoryandvendorrelationships• Establishingandmaintainingcontrolofpaperrecordswiththeprovisionofscannedimages• Buildingwinningrelationshipswithcustomers

30 MINUTE THINK TANK TOPICS


Belinda BradberryHead of Legal and Regulatory AffairsCable & Wireless Communications Plc

Denise E. BackhouseAssociate and Sr Member of the eData TeamMorgan, Lewis & Bockius LLP

Huguette BessardGlobal Electronic Archiving ExpertSanofi-Aventis

Frank HultschigDirector of Information Records ManagementPfizer

RECORDS MANAGEMENT

Our past attendees say it best

Fantastic experience-given me enough ideas to scope the next Compelling speakers and agenda, including a world class and eminent judicial panel of intellectual and practical force. Immensely beneficial strategically and professionally. Director, Legal Centrica A good opportunity for general counsel to check/connect the course of their departments Vice President, Chief International Counsel, Biogen Idec International

Who you will meet? Information Retention & eDiscovery Management Exchange Delegates To ensure Exchange offers the highest degree of relevancy for attendees, only VP and C- level executives and departmental decision makers are invited.

This exclusive format allows you to connect with those peers whose insights you respect most - through exceptional networking, business meetings and strategic information sharing sessions.

•GeneralCounsel

•AssistantGeneralCounsel

•AssociateGeneralCounsel

•DeputyGeneralCounsel

•ChiefLegalOfficer

•EVP/SVP/VPLegal

•EVP/SVP/VPCompliance

•ChiefComplianceOfficer

•Head,LegalDepartment

•HeadofDisputeResolution

•HeadofeDiscovery

•HeadofInformation Management / Compliance


Your Time is ValuableWhich is Why You are in the Driver’s Seat • Customise your itinerary to reflect your current initiatives, priorities and future strategic objectives• Your itinerary will consist of conference sessions, one-on-one business meetings and our signature Think Tank discussions

Conference Sessions

The highly crafted conference sessions reflect the strategic issues that senior legal executives have identified as priorities during our lengthy research process. You will choose from a selection of plenary and concurrent sessions covering a myriad of issues that will create the foundation of your agenda.

One-on-One Business Meetings

An integral part of your agenda is the one-on-one business meetings with leading Service Providers. When you register for the Information Retention & eDiscovery Management Exchange, you are asked to identify the solutions and services you are currently considering. We then invite leading experts who can supply problem-solving prescriptions for your business. Prior to the Exchange, you will be able to assess the service providers who will be attending and select 6-8 who offer solutions that match your initiatives and priorities. Your selections are then incorporated into your customised agenda. These private 30 minute one-on-one meetings give you the opportunity to hear from leading specialists, whose industry knowledge and experience enable them to make a valuable contribution to the requirements of your business. They offer objective, flexible and relevant strategies for success. This unique aspect of the Information Retention & eDiscovery Management Exchange serves to simplify the process for sourcing new solutions; switch you on to answers that are working for others and offer you early previews of emerging technologies.

Think Tank Discussions

Our signature Think Tank sessions encourage discussion, debate and learning in an unscripted and informal setting. You can choose to participate in these interactive roundtable style sessions on topics which are top of mind issues. You will be able to select from a range of Think Tank topics which will be incorporated into your personal itinerary. These 30 minute discussions will be moderated to ensure that the discussions stay on course and deliver maximum benefit to you. Ask questions, share experiences, ideas and find the right answers to your immediate concerns.

Exchange Solution Providers:Solution Providers are invited based on the requirements of attending delegates. The solution providers at the Information retention & eDiscovery Management Exchange specialise in the following areas:

Legal Technology•DocumentManagementTechnology•DocumentReviewTechnology•DocumentCollectionSolutions•EnterpriseContentManagement•RecordsManagementTechnology•LitigationSupportTechnology

eDiscovery Software Product Vendors:•Identification&Collection•Review&Analytics•E-mailContentArchiving&Management•FullService•LegalHold•EarlyCaseAssessment

Consultants:•Forensics•LitigationSupport•Regulatory•Compliance•CorporateGovernance•InformationGovernance/management•StrategicRiskManagement•EnterpriseRiskManagement•OperationalRiskManagement

Outsourcing:•DocumentReview

Call: 44 (0) 207 368 9484 Email: [email protected] for an invitation online: www.eDiscovery-Exchange.com

What Your Participation Includes:

This exclusive event is strictly for senior executives. If you haven’t received an invitation to this event and would like to know if you qualify to attend please call +44 (0) 207 368 9484, email [email protected] or fill in an invitation application online at www.eDiscovery-Exchange.com

Two-day Exchange Pricing

Early Booking Rate Standard Price £599 +VAT £799 +VAT

To apply for an invitation, please contact the Exchange team:Telephone: +44 (0)20 7368 9484 Online: www.eDiscovery-Exchange.com Email: [email protected]

Participation for qualifying delegates includes:

• 2 nights accommodation at the venue*• Access to the secure pre-event website to customise your schedule for the Exchange• Selection of Thinks Tanks, keynote presentations and conference sessions• Selection of one-on-one business meetings with solution providers• Breakfast, lunch and refreshment• Networking Dinner on Day 2

* Please note we have a limited amount of free accommodation so please secure your place early to avoid paying.

The Venue

All Exchange venues are very carefully selected as we believe that the backdrop and ambience are crucial to the success of an Exchange. By tying in rich traditions, historic significance and unsurpassed quality at stunning locations across Europe; these venues present the perfect setting to conduct business and meet a peer group of senior strategists. The Arabellapark Hotel in Munich offers Bavarian charm combined with the timeless modern style. With stylishly appointed rooms, one of the largest conference centres in Munich and a spa area with one of the most impressive views in the city, this hotel is conveniently situated in the elegant district of Bogenhausen, offering an ideal setting for the Exchange.

It has been great to meet the service providers who you’d ordinarily have to research on the internet or maybe talk to law firms about who supply these kind of services. But we had a very good choice of people to meet and had very worthwhile meetingVice President, European Legal, Hasbro Inc

It has been very rewarding. I was very happy with the case studies and the interactive voting part, it was exciting and I learned a lot!Discovery and Liability Manager, Volvo Cars Corporation


Information Retention & eDiscovery Exchange Brochure

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Transcript of Information Retention & eDiscovery Exchange Brochure