Information Retention & E-Disclosure Management Brochure

Conference: 18th -19th May 2010Pre Conference Workshops: 17th May 2010Venue: Dexter House, Tower Hill, London

Effectively retain and discloseinformation to ensure compliance

and manage legal spend:

Europe’s premier event with a 50+strong speaker faculty including:

� Fast track your understanding of the Civil Litigation Costs Review: Hear directly from Lord Justice Jackson and engage in debate with our acclaimed international Judge’s panel

� Develop a legally defensible and technically sound Information Retention policy with a multidisciplinary approach with insights from Debra Logan of Gartner plus Pfizer,and Kleinwort Benson

� Reduce risk, cost, time and complexity of eDisclosure with critical updates on advances in technology

� Ensure compliance by sanity checking your strategy with the FSA and ICO

5th Annual

JUDICIARYThe Rt. Hon. Lord Justice Jackson, The Royal Courtsof JusticeMaster Whitaker, Senior Master of the Senior Courts inthe Queens Bench Division, The Royal Courts of JusticeHis Honour Simon Brown QC, Specialist MercantileJudge, Birmingham Civil Justice CentreThe Honorable Paul W. Grimm, Chief US MagistrateJudge, District of MarylandThe Honorable John M. Facciola, US Magistrate Judge,District of ColumbiaThe Honorable Elizabeth D. Laporte, US MagistrateJudge, Northern District of California

INDUSTRY ANALYSTDebra Logan, VP and Distinguished Analyst, Gartner

REGULATORYKeith Foggon, Digital Evidence Unit Manager, FSAGeraldine Dersley, Solicitor - Head of Legal Profession, ICO

INDUSTRYTim Clelland, Head of Legal Services, Kleinwort BensonDr Philipp Raether, COO Office of the Global Counsel,UBS Investment BankIan Leedham, Senior Counsel, National GridAdesina Salawu, Legal Counsel, Total E & P Nigeria LtdMarcella Harshberger, Legal Counsel, France Telecom NAMarc Fishman, Senior Counsel, Hoffman-La RocheNicholas Long, Executive Counsel, GE CapitalRonke Ekwensi, Senior Director Enterprise Records andInformation Management/Discovery Operations, PfizerChris Gibson, SVP of E-Discovery/E-Crime, CitiDavid Pybus, Global Information Security Manager, DiageoChris Campbell, Principal Consultant, Records andInformation Management, GlaxoSmithKlineChris Dale, e-Disclosure Information ProjectSteve Watson, IT Legal Discovery, Intel Information Risk& SecurityChristina Ayiotis, Group Counsel – E-Discovery and DataPrivacy, CSC

Book and

pay before

February 26th 2010

and save up to £700

Lead Sponsor:

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Associate Sponsors: Workshop Sponsor:

Session Sponsor: Featured Exhibitors:Premier Associate Sponsors:

Legal IQ are delighted tosupport Women in E-Discovery: see page 6 for more details

T: +44 (0) 207 368 9300 F: +44 (0) 207 368 9301 E: [email protected] www.informationretention.co.uk

New for 2010:✔New IT & security stream: An extra stream

ensuring you have more choice than ever before✔Live voting system: Become truly involved in

assessing the key issues by using our live voting system to determine the consensus of all attendeesand see how you directly compare

✔Try before you buy: Demonstration rooms give you the opportunity to sample the latest softwaresolutions and determine which would work best in your organisation

Solicitors Regulation A

utho

rity

Up to22 CPD

points

MONDAY 17TH MAY 2010: PRE CONFERENCE WORKSHOPS09.00 – 12.00 CHOOSE A OR B

12.30 – 15.30 CHOOSE C OR D Includes working lunch

A) Ready for the regulator: the importance of equality of arms

C) Crossing the threshold: When information becomes evidence D) The nuts & bolts of responding to eDisclosure obligations

16.00 – 19.00 CHOOSE E OR F

E) eDiscovery demystified F) Early Case Assessment strategies and the pitfalls ofdisjointed collection

B) Balancing Cost, Time and Quality when looking forelectronic evidence

Designed for lawyers and litigation supportprofessionals looking for practical guidance onprocedures, technology and team structuresthat work in their corporate environment.Focus on how corporate teams coordinatetheir approach that meets disclosurerequirements and respects data protectionrestrictions.

You will learn:� Who should be on your company’s

eDisclosure team?� Procedures to follow, and how to

document compliance� Compliance with data protection� Technology options for searching and

preserving electronically stored information� Strategies for reducing costs

Panellists from in-house law departments andoutside law firms will share their bestpractices with attendees. Workshop leaderswill include:

Christina Ayiotis, Group Counsel – E-Discovery and Data Privacy, CSC Marc Fishman, Senior Counsel,Hoffman-La Roche Denise Backhouse, Morgan Lewis &BockiusEd Sautter, Partner, Mayer BrownInternational LLPPatrick Burke, Senior Director & AssistantGeneral Counsel, Guidance Software

What We Will Cover:� The disparate collection techniques and

their potential pitfalls (and benefits) � Ethics issues related to early (pre-litigation)

searches and discovery � Devising sophisticated keyword search criteria

to focus on key aspects of a potential litigation � Recent case law regarding keyword searches� Recent case law on preservation and spoliation

What You Will Learn:� How to exploit existing tools to identify

potentially relevant electronically stored information (ESI)

� How to collect the ESI in a standardised manner that is defensible and resistant to challenges

� How to review the ESI quickly to make an educated assessment of the company's exposure and the merits of the case

� How to conduct pre-Rule 26(f) conference searches in order to cut discovery costs

Brian Karney, Chief Operating Officer,AccessData CorporationPhilip W. Goodin, Esq., VP LitigationServices, UnitedLex Corporation

Electronically Stored Information (ESI) is pivotal toall modern factual review exercises. Whether youare reviewing historic data for present businesspurposes, responding to a regulatory enquiry,conducting an internal investigation or examiningevidence in a dispute and providing disclosure ofrelevant documentation, the likelihood is that ESIwill contain important evidence relevant to thatreview. Moreover, the ESI most likely to containthe most useful information (particularly emails) islikely to be in unstructured format. Finding thatkind of crucial piece of evidence in the mountainof available unstructured ESI can feel akin tosearching a landfill site for one discarded receipt.It is a significant challenge.The time and cost ofconducting such an exercise can very easily get outof hand and become disproportionate to theissues under consideration.It is crucially important to retain focus on thepurpose of the review, to monitor regularly thecosts and benefits of the steps being undertakenand to be prepared to call a halt to particularactivities when they are reaping diminishingreturns. Both anecdotally and according toindependent surveys (eg Socha-Gelbmann), the

project management necessary to enable suchinformed client decision making is one of the mostsignificant areas of dissatisfaction amongst clientsexperienced in conducting such reviews of ESI fordisputes, investigations and other purposes.The purpose of this workshop is to empowercorporate and law firm clients alike to monitorand improve project management practicesassociated with the search for electronicevidence. Sharing direct client-side experience,the aim is to enable clients to take control of theprocess. This is a practical session.Issues we will address include:� Emphasis on proportionality � Impact of Lord Jackson’s review � First hand experiences of project management � Common pitfalls and complaints � Project management tools and techniques � Coherent project plan articulation � Effective progress tracking and

communicationsSanjay Bhandari, Partner, Ernst &Young Brian Stuart, Assistant Director, Ernst &Young

Schedule of Events• Monday 17th May:

� Pre Conference Workshops• Tuesday 18th May:

� Keynote presentations� Content Tracks� Cocktail reception

• Wednesday 19th May:� The Judges Panel� Keynote Presentations� Content Tracks� Mock Case Assessment

Equality of arms sounds like an expression moresuited to a military theatre rather than a legalone. But we are hearing it increasingly in thecorporate and litigation arenas and there’sgood reason for its recent emergence.Consider the following for a moment: you are acorporate legal head and you contact yourlawyers in a panic because a regulator has askedyou to 'comply' with certain regulatoryprocedures in supplying emails relating to aparticular contract expedited over a two yearperiod. That same regulator has tools that willimmediately get to the core of the matter withinhours. You, the corporate (and your law firm),have to image two years of electronic dataforensically, then pre-process and process itbefore you can get it onto a review platform –it’s only at this point that you can start to distilthe information expertly albeit not so quickly.Government and City watchdogs and manyproactive private and public corporations arenow using cutting-edge IT solutions that makethese traditional yet cumbersome methodologies

quite simply redundant. So what if you leveragethe same tools they’re using? How much moredefensible is your client's case? What if you canrespond within hours instead of days or weeks?

With such tools now cost-effectively delivered andprofessionally supported by specialists like LegalInc, a level playing field should be withineveryone’s reach. For too long, technology hasbeen used as a weapon by the ‘haves’ againstthe ‘have-nots’. Join us at our session to discoverhow equality of arms is putting an end tounequal fights – and to uncertain outcomeswhen the regulator comes knocking.Nick Pollard, Head of Client Management,Legal IncMatthew Davis, Litigation Support Lawyer,Lovells LLPPeter Cladouhos, Esq, Practice SupportElectronic Discovery Consultant, Paul,Hastings, Janofsky & Walker LLPChris Dale, The e-Disclosure InformationProject

Companies that face litigation or investigationsneed to implement measures to ensure thecontinued availability of electronic evidence. Theability to alter electronic data—accidentally orintentionally—means that sounds practicesshould be employed to ensure the evidentiaryvalue of critical data is preserved. Given thevolume of data available and the wide variety ofelectronic storage locations available, a reasonedapproach to preservation and data collection isrequired. This panel of legal experts, consultantsand forensic specialists will consider thefollowing topics:� When the preservation duty arises� Which sources of data are subject to

preservation obligations?� How to navigate increasingly complex IT

infrastructures� How to implement the legal hold� What format should evidence be preserved in?

� How to retain evidentiary value of critical data to avoid spoilation

� Dealing with new technologies: audio evidence, social networking data, cloud computing and virtualisation

� Steps companies can take ahead of litigation to reduce the risk and cost of evidence handling

� The impact of email archiving and enterprise wide information management systems

Tony Dearsley, Manager of ComputerForensics, Kroll Ontrack.Rob Jones, Legal Consultant, KrollOntrack.

Electronically stored information is replacingmountains of paper in today’s business world.But for some lawyers, in-house counsel and ITdepartments, therein lies a new terror – how totackle the identification, collection, review andproduction of electronic documents. Is this reallya massive leap from traditional comfort zones?And can technology simultaneously make theprocess more efficient and less expensive?

This session will cover:� Understanding locations within your organisation

where relevant data may be stored� Legally defensible technical and procedural

solutions for the preservation of electronic records� Metadata: what is it any why is it important?� Technical solutions for the reduction of large

document volumes to focus on relevant material� Efficient strategies for document review and

exchange, and the benefits that technology brings to the process

� Time and cost reduction and management strategies

Craig Earnshaw, Managing Director, FTI Steve Buddell, Managing Director, FTI Nick Athanasi, Managing Director, FTI

T: +44 (0) 207 368 9300 F: +44 (0) 207 368 9301 E: [email protected] www.informationretention.co.uk2

7.45 Registration & Coffee

8.30 Chairperson’s opening addressTracey Stretton, Legal Consultant, Kroll Ontrack.

Tracey Stretton is a Legal Consultant at Kroll Ontrack in the UK. Her roleis to advise lawyers and their clients on the management of evidence andthe use of technology in litigation and investigations. Ms Stretton is anexpert in the management of electronic information and legal technology.

Her participation in organisations and events designed to showcase legaltechnology and promote its broader use equip her to comment on trends anddevelopments in the use of technology in the legal world. Her experience in legaltechnologies has evolved from exposure as a lawyer and consultant in a large

number of cases in a variety of international jurisdictions.Ms Stretton helps lawyers, corporate clients and government agencies understandthe implications of working electronically. She advises on strategies and techniquesto help deploy technology effectively and responsibly. This involves working outhow to use technology for early case assessment, to inject principles ofproportionality into the electronic disclosure process and overcome complexitiesthat arise in international litigation.

8.45 Embracing a multidisciplinary approach to Information GovernanceDeveloping a legally defensible and technically sound Document Retention /Destruction Policy solution requires a team approach. Whilst every organisation andindividual cases have different requirements, it is clear that in order to build asuccessful information retention strategy, a multidisciplinary approach is required.This panel brings together leading insights from the different areas required tobuild an effective team: Law, Records Management, Technology, and will discussthe roles each member needs to address to ensure the team achieves its aim.

Tim Clelland, Head of Legal Services, Kleinwort BensonRonke Ekwensi, Senior Director Enterprise Records and InformationManagement/Discovery Operations, PfizerDebra Logan, VP and Distinguished Analyst, Gartner

9.30 Handling internal and regulatory investigationsThis session will look at how technology is used to drive the fact-finding anddisclosure process in internal and regulatory investigations. Investigations takeplace in various contexts from pre-investigation and proactive audits where thereis often a need for forensic technology and investigation to uncover wrongdoingto formal responses to regulatory action whether that be reacting to a dawn raidor responding to a formal request for information from a regulator.The stakes are high in these matters involving the risk of substantial claims orfines, reputational damage and high legal costs. The investigation and disclosureprocess is often far-reaching and there is a real risk these days of missing keyevidence. These cases are invariably time sensitive, especially regulatoryinvestigations involving as they do a race for immunity or leniency.Given these pressures the early and rapid assessment of evidence and liability iscritical. Technology can be used to help you get on top of the facts fast, assesspotential liability and prepare a legal strategy. This includes forensic technology

and investigation techniques, email analysis tools, filtering technologies andweb-based review tools.In this practical how-to session, our industry experts will focus on how to usetechnology to handle internal and regulatory investigations including:� Initial planning considerations� How to conduct an effective internal investigation � Evidence preservation and collection options� Data filtering� Demonstrating how review and searching technology can be used� Best practices Andrew Szczech, Manager of ED Consultancy, Kroll Ontrack.Daniel Kavan, Applications Consultant, Kroll Ontrack.Adam Harrison, Computer Forensics Consultant, Kroll Ontrack.

10.15 Building a successful teamCorporations, law firms and professional advisers are dealing with anincreasingly complex and voluminous landscape of Electronically StoredInformation which needs to be retained, managed, retrieved and disclosed. Inaddressing that challenge, a core test is how to build a successful, balanced andsustainable team in this still emerging field within a competitive environment fortalent.

Our cross-industry panel of experts will discuss the challenges in building andretaining a successful team to address one-off events (such as a dispute) or aportfolio of requirements.Sanjay Bhandari, Partner, Ernst & Young

11.00: Coffee & networking in solutions hall

11.30 E-discovery evolution: From forensics to Early Case Assessment (ECA) – show me the money!With many corporations defaulting to forensic imaging as a standardmethodology for data collection, and ECA providing up to 80% reduction ontotal project processing costs and cycle time, are corporations and regulatoryorganisations on the leading edge of E-Disclosure taking advantage of thisapproach to reduce the risk, time, cost and complexity?

Keith Foggon, Digital Evidence Unit Manager, FSASteve Watson, IT Legal Discovery, Intel Information Risk & SecurityMorgan Sheehy, Head of US and EU Operations, Nuix

12.15 E-Discovery Marmite: Structured DataWhether you love it or hate it, Application Data plays an ever increasing part ofinformation requests for EU and foreign regulators and counter-parties.� Integration of structured and semi structured data in traditional review tools� Compliance concerns within application information

� Application of relevant EU data protection / privacy laws when disclosing application data to regulators

� Preservation and collection: How much is sufficient?Jim Vint, Managing Director, FTI

13.00 Lunch

14.00 Presentation by Autonomy. Please visit www.InformationRetention.co.uk for further information

Tuesday 18th May 2010: Conference Day 1

T: +44 (0) 207 368 9300 F: +44 (0) 207 368 9301 E: [email protected] www.informationretention.co.uk 3


A2: Implementing a successful strategy toglobalise and commercialise a recordsmanagement team Implementing Records Management across onedivision in an organisation is no easy task.Implementing a globalised strategy across differentcountries, jurisdictions, business practices, cultures, andlanguages is a task of epic size. In this session Ian, Johnand Sharareh will discuss the steps they took and thechallenges they overcame during this process including:� Overcoming differences in cultures and organisational

structure to ensure a smooth transition � Using a single policy over different retention

laws successfully � Why the maturity matrix and improved

controls are so important � Looking to the future and how to embrace

electronic records Ian Leedham, Senior Counsel, National GridJohn Plumb, UK Information & Records Manager,National GridSharareh Goldsmith, US Information & RecordsManager, National Grid

B2: Presentation by Recommind. Pleasevisit www.InformationRetention.co.uk forfurther details.

15.30

Track AChaired by Jim Vint, Managing Director, FTI

Track B Track C

C2: Information governance andinformation retention management Gartner research has revealed two things aboutinformation governance and information retentionmanagement. First, they are challenges for everyorganisation. Second, most organisations do notreally have any idea what information governancereally is or how to go about it.The presentation will examine three key themes:� How can information governance programmes

find business justification in the enterprise?� What are the organisational, process and

system impacts of information governance?� What are the emerging best practices regarding

information governance and how can technology be applied to assist with these efforts?

Debra Logan, VP and Distinguished Analyst,Gartner

16.15 Coffee and networking

16.45 A3: Reconciling litigation and regulationrequests with data privacy obligationsThe Working Party Article 29 was introduced in 2009as a response to the tension between disclosureobligations under US litigation or regulatory rulesand the application of the data protectionrequirements of the EU.This panel will discuss how beneficial Article 29 hasbeen to multinational organisations that are facedwith this issue continuously.Adesina Salawu, Legal Counsel, Total E & PNigeria LtdRenzo Marchini, Counsel, Dechert LLP

C3: Using records management tools tocontrol an ever increasing volume ofelectronic dataWith 90% of corporate documentation now createdelectronically, it is more important than ever to have astrategy to deal with electronic data. Chris willfacilitate a discussion with the audience to ensure youleave the session knowing why and how a strategycan be used to avoid long-term costs of disclosure.� How a lack of information governance around

the use of electronic information leads to it multiplying until it becomes a critical mass

� Using records management as a strategic tool to avoid reaching a crisis point and the costs associated with it

� Dealing with the realities of business: what to dowhen the awareness is there but the budget isn’t

Chris Campbell, Principal Consultant, Recordsand Information Management, GlaxoSmithKline

B3: Information governance andcompliance: Multinational recordsmanagement at UBS� Why Records Management?

• Significance for litigation; Zubulake case and newer decisions

� Defining a governance structure and defining roles and responsibilities• Working with multiple stakeholders, policies,

IT systems and processes• What should be your governance structure for

records management after you have implemented your Records Management Policy?

� Determining the right records retention period for your company• Should you harmonise your records retention

period?• Where should your data be archived?

Centrally or locally?• Should your records management policy also

apply to legacy records?Philipp Raether, COO Office of the GeneralCounsel, UBS Investment Bank

17.30 Best practice conclusions from stream sessions

18.15 Chairpersons’ closing address

18.15 Cocktail reception hosted by Ernst & Young Hosted by:

A1: Efficiency, certainty and riskmanagement: A new dawn Integrating internal and external resources for anoptimal solution to your organisation’s electronicrecord retention and review requirements� Translating the needs of your organisation

into a flexible and responsive data management strategy

� Identifying and implementing the most cost effective solution for electronic document review

� Understand the correct mix of internal and external resources available to your organisation

� Making informed decisions that allow the delivery of cost certainty and control

Andrew Kennell, Managing Director, FTI

B1: Dealing with a shutdown: How to ensurecompliance when closing down an office Even in non-recessionary times, closing of offices issomething that is a common occurance for organisations.In this session Marcella and Michel will discuss how acollaborative effort makes this process more efficient.� Preparation is key: planning in advance and

training the data owners for the shutdown� Collaborating with leaders, local data owners and

records experts to create a clear understanding ofthe project

� Ensuring records are destroyed on schedule to reduce data storage costs

� How to ensure the project is completed successfullywhilst remaining sensitive to the situation

Marcella Harshbarger, Corporate Counsel,France Telecom North America, LLCMichel Cottin, Head of Records Management,France Telecom

Tuesday 18th May 2010: Conference Day 1

C1: Presentation by Autonomy. Please visitwww.InformationRetention.co.uk forfurther details.

14.45

CONTENT TRACKS Remember you’re free to switch between tracks.

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14.00 – 14.45Continue your networking or attend one of the technologydemonstration rooms to bring yourself up to speed with the latestsolutions for information retention and eDisclosure management

A1: SESSION RESERVED FOR SPONSORPRESENTATION If you have a thought leading client case study orthink you have the solution the InformationRetention and E-Disclosure Management Summitattendees are looking for then call Katie Judd on+44(0)207 368 9500 or email [email protected]

B1: Real-world eDisclosure: SeparatingFact from FictionIn the race to capture market share, every vendorclaims to be the silver bullet for your eDisclosurechallenges. Therefore, it is important for you to knowthe reality behind the eDisclosure process – how toquantify the costs, to understand technical andhuman resources requirements, and to know howother companies are addressing this problem. This

Technology Demo A Technology Demo B Technology Demo C

CONTENT TRACKS Remember you’re free to switch between tracks.

Track A Track BChaired by Brian Karney, Chief Operating Officer

AccessData Corporation

WOMEN IN E-DISCOVERY

14.45

8.00 Registration and Networking8.30 Chairpersons’ opening addressTracey Stretton, Legal Consultant, Kroll Ontrack.Mark Surguy, Legal Director, Pinsent Masons

8.45 The view from the bench: The Judges PanelThis panel gathers six of the leading UK and US jurists on eDiscovery. The panel will share their views on the legal trends in English and American rules and caselaw, including theOctober 2009 decision in Earles v Barclays Bank authored by panelist Judge Simon Brown, and how such decisions impact corporate approaches to eDisclosure.The panel includes:� The Rt. Hon. Lord Justice Jackson, The Royal Courts of Justice� Master Steven Whitaker, Senior Master of the Senior Courts in the Queens

Bench Division, The Royal Courts of Justice� His Honour Simon Brown QC, Specialist Mercantile Judge, Birmingham

Civil Justice Centre

� The Honorable Paul W. Grimm Chief US Magistrate Judge, District of Maryland� The Honorable Elizabeth D. Laporte, US Magistrate Judge, Northern

District of California� The Honorable John M. Facciola, US Magistrate Judge, District of Columbia� Chris Dale, eDisclosure Information Project.

9.30 The impact of electronic evidence on litigation strategyIt has become essential for lawyers to consider electronic documents to uncover allrelevant evidence in a case and to comply with disclosure duties. E-savvy lawyersare relying on electronic evidence to give them a strategic and competitiveadvantage in cases. They are using it to reconstruct complex factual events, touncover key issues and identifying risks and opportunities early on in a case.Technology has become essential to address the challenges associated withlocating, preserving and reviewing vast amounts of data in order to locate relevantdocuments. A panel of legal experts with experience in the law and technologysurrounding electronic evidence will discuss:� How electronic evidence is impacting on litigation strategy� How the Civil Procedure Rules are being applied in practice� Key lessons from recent case law

� The reasonable search in practical terms� Techniques for achieving proportionality� How to control the scope and cost of e-disclosure� The impact of Judge Jackson’s review of the CPR� What to expect from the new Practice Direction� Universal best practices emerging in other jurisdictionsMark Surguy, Legal Director, Pinsent MasonsTracey Stretton, Legal Consultant, Kroll Ontrack.Nick Burkill, Partner, Dorsey & Whitney

10.15 Help! How do I respond to this investigation?

11.30 How In-House Corporate Counsel Think When eDisclosure Obligations AriseHow should legal departments react in the first days after learning that thecompany has a significant e-disclosure obligation? His Honour Simon Brown’srecent decision in Earles v Barclays Bank highlights the need for corporates to takereasonable efforts to comply with e-disclosure requirements.You will learn about how to prepare in advance for an e-disclosure includingpreparing a checklist of issues to cover off on. Issues include evolving e-disclosureobligations, data protection restrictions, technology and organising an in-houselegal/IT response team. The programme will include role-play of various e-disclosure

scenarios with tips on reducing risk and costs.The panel of in-house and outside counsel includes:Christina Ayiotis, Group Counsel – E-Discovery and Data Privacy, CSC Marc Fishman, Senior Counsel, Hoffman-La RocheDenise Backhouse, Morgan Lewis & BockiusEd Sautter, Partner, Mayer Brown International LLPPatrick Burke, Senior Director & Assistant General Counsel, Guidance Software

13.00: Lunch & Networking

11.00: Coffee and Networking

SUMMIT FIRST!Cast your vote onthe impact of electronic

evidence using ourlive votingsystem

12.15 There’s a cloud on the horizonThis session provides a forecast of the technology, requirements and trends that willchange the way your organisation acts and responds to requirements forprioritising, collecting and reviewing electronic records.� Developments in technology within the globalised and localised corporate IT

estate, including cloud storage, outsourcing of services to third-party solution providers and the rise of on-line services including social networking sites

� The impact of the Jackson report and recent judgements on the use of electronicevidence in litigation, arbitration and regulatory investigations

� Addressing financial and transactional data in litigation and investigationsCraig Earnshaw, Managing Director, FTI

Think discovery is just a US requirement? Join EMC (SourceOne eDiscovery – Kazeon)to hear how discovery solutions are being used in EMEA to drive informationgovernance. Discovery/disclosure is a routine, yet critical, aspect of every audit,investigation, complaints handling procedure or litigation. Learn how a Discovery

solution can ease collection difficulty, analyze key content quickly yet thoroughly,minimize information to be reviewed, avoid spoliation, and make your IT resources,Legal team and external counsel work together and be more effective.EMC SourceOne eDiscovery – Kazeon.

Wednesday 19th May 2010: Conference Day 2

In the first part of thissession, US and UKjudges and others willtalk about developmentsin the law and practiceof disclosure with aparticular focus oneDisclosure.

Four of these six jurists return from last year’s judge panel at this conference, a programme acclaimed for its incisive and practical discussion of evolving casemanagement best practices when eDisclosure is involved. This year’s programme will also include commentary on the recent review of the rules governing the costs of UKcivil litigation, recently completed by Lord Justice Jackson.Moderated by: Patrick Burke, Senior Director and Assistant General Counsel at Guidance Software

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A3: Using IT tools to continually reduce thecosts of litigationWith 21st century technologies available, can westop using outdated, time consuming and costlytechniques when faced with litigation and regulatoryinvestigations, and let the technology do nearly allthe work? In this session:� Can the intelligent tools take over deciding the

relevance of documents? � Will the courts and regulators be willing to accept

that technology can replace the need to review thousands of documents and what steps will need to take place in order to gain the confidence of the Courts?

� Can the UK courts and regulators lead the way inaccepting the use of intelligent tools?

Nicholas Long, Global Regulatory ComplianceLeader, GE Capital

A2: Complying with an FCPA and otherlocal anti-corruption/public procurementInvestigationsAs the USA Department of Justice moves its FCPAfocus from medical device manufacturers to thepharmaceutical industry, Kees will draw on hisexperience to help you understand the complexity,and how to best respond to an investigation.� How to ensure compliance with an investigation� Main findings and lessons learnt from the FCPA

and related local anti-corruption/public procurementinvestigations on medical devices organisations

� Preparing the pharmaceutical industry for the upcoming investigation

� How to prevent anti-corruption and related public procurement/competition law/(comparative) price investigations.

Kees van Ophem, VP Legal and Compliance

B2: Managing the extraction ofinformation by outsource partnersWhen a large e-disclosure case comes along, youoften need assistance from a number of differentparties, including outsource partners. How youmanage these partners will greatly affect thesuccess of a project. In this session David shares hisexpertise and evaluates his experiences onmanaging outsourced partners including:� Introducing a role to broker between counsel,

outsource partners and external consultants to increase understanding between parties

� Managing external and outsource partners production to ensure deadlines are met

� Ensuring continuity and delegating work effectively between parties to avoid rising costs

David Pybus, Global Information SecurityManager, Diageo

Track A Track BChaired by Brian Karney, Chief Operating Officer

AccessData Corporation

15.30

16.15 B3: Conducting an efficient investigationin a multinational organisation� Why organisations should perform computer

forensics?� Why they might want to consider doing this in-house?� What issues will affect the manner in which

computer forensics are performed?Chris Gibson, SVP Director of E-Crime, Citi

17.00 Coffee & Networking 17.30

18.15

The Chairs will provide a short executive summary of key issues discussed duringthe three-day conference. This provides a rare opportunity for those unable toattend all of the sessions to hear the headline points, key messages and emergingtrends. Reflect on key messages to take back to your businesses on topics such as:� Legal and business drivers shaping information management � Strategies for mitigating ESI risks � The positive spin-offs of ehealth� Building the business case for responsible information management

� How ESI is impacting on litigation strategy� Top techniques for litigation readiness� Controlling the scope and cost of edisclosure� What the Judiciary expect - Judge Jackson’s review of the CPR; the new

Practice Direction� Universal best practices � What next - where is technology taking us to?

Mock Court Assessment2009 saw the high-profile Earles case adding to 2008’s Digicel, bringingeDisclosure further into the spotlight; the Ofsted “stuck in the photocopier”excuse further illuminates the court’s expectations as well as the reputationaldrawbacks of mishandling disclosure. The implications from such cases, coupledwith Lord Justice Jackson’s litigations costs review, will lead to a sharper focuson the storage, retrieval and disclosure of information in 2010 and beyond. The

need is more than just a defensive one – there is work to be won by those whoknow the rules and how to use them for the clients’ benefit. What better wayto be informed of the latest developments than to see judges and others in aninformal setting expressing what they expect from lawyers with this light-hearted but heavy-hitting conclusion to the Summit.Chris Dale, eDisclosure Information Project

Chairpersons’ Executive Summary

Following this introductionattendees will experiencean extended insight intotechnology suppliers whowill illustrate modern

software concepts – forensic data collections,early case assessment, concept searches, e-mailthreads etc - with examples from a broad rangeof applications whose function is to improvethe service and to reduce the cost to clients aswell as to comply with the rules andobligations. There will be opportunities to askquestions of both the judges and the suppliersand to get involved in whatever discussionsspring from the talks.

About Women in eDiscovery:Since its inception in 2007, the Women ineDiscovery has grown internationally to over3,500 members with new members from allover the world joining daily. At present time,there are over 20 Chapters with regularmeetings with new Chapters forming monthly.www.womeninediscovery.com

For more information on this specialon site meeting visitwww.InformationRetention.co.uk

presentation will help you understand eDisclosurefrom a practical perspective, allowing you to makethe right choices for your organisation.� Compare the eDisclosure process from a practical

perspective vs. a theoretical perspective� Real-world case studies illustrating how

organisations are performing elements of the eDisclosure process internally

� Practical approaches to addressing eDisclosure in-house:� Architecture Considerations� Facilitating a Workflow that Maps to Your

Organisation's Current Processes� Integrating Hold Notification� Creating a Collaborative Environment for Cost

Reduction and Efficiency� Pre- and Post-Collection Early Case Assessment

and Analysis RequirementsBrian Karney, Chief Operating Officer,AccessData Corporation

� Are cost saves offset by decreasing customer satisfaction?

� How do you successfully structure and manage offshore document review?

� What are the ethical implications of outsourcing legal work?

These questions plus many more will be answeredby our esteemed panel.Jonathan Kelly, Head of Financial MarketsLitigation, Simmons and SimmonsVince Neico, Litigation Support Specialist, Allen& Overy

WOMEN IN E-DISCOVERY

Wednesday 19th May 2010: Conference Day 2

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SPONSORS AND EXHIBITORS

Kroll Ontrack provides paper and electronic disclosure, computer forensics and courtroom services to help clients, search, analyse, produce and present data efficiently and cost-effectively.For information management through to presentation at trial, we can partner with you at any stage or manage the entire disclosure process for you offering comprehensive, end-to-end technologies and consultingservices for projects both big and small. Our advanced technologies and experienced consultants deliver measurable efficiencies to help reduce your litigation spend when managing data for your dispute, incidentor litigation.Kroll Ontrack has been recognised as the most used electronic disclosure provider by Amlaw Tech (2002 – 2009) and has received numerous awards for its proprietary online review tool, Ontrack Inview™.Our London office serves as our European head office and offers the full suite of services as per our US headquarters. The team in London is well versed with international processing requirements and is a strongleader in the emerging European discovery market. Our facility has a data centre with more than 750 terabytes of storage capacity to serve both our national and international clients.• Electronic & Paper Disclosure• Computer Forensics• Courtroom Services• ESI ConsultingKroll Ontrack is the technology services division of Kroll Inc., the global risk consultancy company.

FTI Technology provides software, services and consulting that empower corporations and their law firms to secure the best possible results for legal or regulatory matters-without disrupting their corebusiness. Our comprehensive portfolio of software and services, and expertise give you unprecedented flexibility to prepare for and address key legal challenges worldwide Website: www.fti-technology.com

Guidance Software was founded with a clear purpose: to develop solutions that search, identify, recover and deliver digital information in a forensically sound and cost-effective manner. Since our foundingin 1997 we have moved into network-enabled investigations, enterprise-wide integration with other security technologies, and now, have powerful search and collection capabilities for eDiscovery and otherinvestigations. Yet we haven't strayed from our core competency and continue to be widely recognised for quality and value. Website: www.guidancesoftware.com

Autonomy is the leader in the archiving, eDiscovery and Proactive Information Risk Management (IRM) for the legal and professional services market. Building on Autonomy’s advanced Meaning BasedComputing platform, it is the only vendor that offers an entire spectrum of Proactive Information Risk Management solutions that ranges from information governance, end-to-end eDiscovery, recordsmanagement, knowledge management, and policy management to archiving and analytics. Autonomy also offers innovative software for legal hold, early case assessment and legal search. Autonomy has overa decade of experience working with Global 2000 corporations, Global 100 law firms, leading professional services firms, and government regulators to discover, analyze, manage and govern information. Withover 1,400 law firms and 20,000 corporations as customers, Autonomy is uniquely positioned to address the complex needs of these organizations.Autonomy’s customer base is comprised of 10 of the 10 top global law firms, 13 of the Fortune 25 and 14 of the top 20 financial securities firms. More than 400 companies OEM Autonomy technology,including Symantec, Citrix, HP, Novell, Oracle, Sybase and TIBCO. Please visit www.autonomy.com to find out more.

Ernst & Young is a global leader in assurance, tax, transaction and advisory services. Our more than 1,000 fraud investigation and dispute professionals around the world bring the analytical and technical skillsneeded to quickly and effectively conduct financial investigations, quantify economic damages, and gather and analyse electronic evidence. Our global network of over 200 forensic technology professionals andour strategically located data centres provide flexible and innovative solutions focused on our clients' needs. Together with comprehensive project management, advisory services and in-depth forensicinvestigative and technical experience, we are focused on finding the right tool for the right job. And because we understand that, to achieve your potential, you need a tailored service as much as consistentmethodologies, we work to give you the benefit of our broad sector experience, our deep subject matter knowledge and the latest insights from our work worldwide. It’s how Ernst & Young makes a difference.Website: www.ey.com/ukAccessData has pioneered digital investigations for more than twenty years. Recognised throughout the world as an industry leader, AccessData provides an in-house eDiscovery solution that walks usersthrough every phase of the process. AccessData eDiscovery allows users to identify, collect, forensically preserve, process, deduplicate and produce electronically stored data for the purposes of e-disclosure.Additionally, AccessData eDiscovery enables large-scale auditing of the enterprise to detect data leakage and files that are no longer in compliance with an organisation’s retention policies. This automated, court-validated solution empowers organis ations of all sizes to ensure regulatory compliance and to protect personal and confidential data. However, despite this expansive functionality, AccessData eDiscovery is byfar the easiest to use when compared to other in-house eDiscovery solutions. Website: www.accessdata.comEpiq Systems (NASDAQ: EPIQ) is a leading provider of integrated technology products and services for the legal profession. Our software applications and Web-based platforms offer case management and documentmanagement solutions for electronic disclosure and major review exercises.We help corporations and their counsel overcome today's eDisclosure challenges and we proactively prepare them for unknown future disclosurerequirements. Our flexible technology fits any case and our deep subject-matter expertise enables you to deal with changing requirements. • 48 of the Global 50 Law Firms choose Epiq. • 1000+ client relationshipssupported from 11 locations. • 90+ percent rate of repeat eDisclosure business.Website: www.epiqsystems.comNuix has spent the past nine years developing and refining the world's most advanced & cost effective eDiscovery and eInvestigation software. Nuix revolutionises the way companies and governmentsinvestigate electronic information, providing both simplicity and accuracy while slashing the time and cost of investigations by more than 80%. Nuix software is also assisting companies to take proactivecontrol over the content of their email and data, improving content monitoring and data loss prevention strategies. Nuix processes and searches all languages, all metadata and all associated, attached andembedded files, regardless of depth of hierarchy, compression or naming conventions in all email systems, filesystems and hard drives - and in Terabytes per day to 100s of Terabytes in total. One of the keyreasons corporations and key regulatory agencies in the US, UK, Australia & Japan choose Nuix is because our software is fast, simple-to-use, forensically sound, accurate and massively scalable. Nuix will findemails and documents that are hidden, encrypted, deleted or stored in ways to conceal their identity. Nuix will also instantly link all evidence back to the communications, clearly and graphically showing whosaid what to whom and when, both inside and outside the organisation. Website: www.nuix.comEMC Corporation (NYSE: EMC) is the world's leading developer and provider of information infrastructure technology and solutions that enable organisations of all sizes to transform the way they competeand create value from their information. EMC’s flagship eDiscovery product, SourceOne eDiscovery – Kazeon, is the industry’s leading eDiscovery solution for corporations’ legal and IT staff, legal serviceproviders and law firms. EMC SourceOne eDiscovery – Kazeon’s independently validated solution provides the most accurate, scalable and defensible eDiscovery to perform both in-place as well as targetAnalysis & Review www.kazeon.com/solutions2/analysis-and-review.php , Collection & Culling www.kazeon.com/solutions2/collection-and-culling.php and Legal Hold www.kazeon.com/solutions2/legal-hold-management.php for Electronically Stored Information (ESI) across the enterprise. Information about EMC's products and services can be found at www.emc.com/index.htm.Infosys Technologies Ltd. (NASDAQ: INFY) is a global leader in the "next generation" of IT, Business Consulting and BPO services with revenues of over US$ 4 billion. Infosys has a global footprint withover 50 offices and delivery centers in the world with a track record of over 98% repeat business.Infosys Knowledge Services division was created in 2004 and has c. 800 FTEs and is organized into 3 key areas: Research; Analytics and Legal Process Outsourcing (LPO) servicing over 30 Global Clientsincluding Fortune 500 Clients coming from US, Europe and Australia.Infosys Legal Services (part of Infosys Knowledge Services) offerings include Legal Research, Document Review, Contract Review & Management, Patent & IP support. Infosys Document Review services providea unique combination of effective project management metrics with flexible pricing and delivery models to bring cost efficiencies in the E-Discovery lifecycle. Their integrated approach promises high qualityoutput by adopting best practices, established quality models and methodologies.Infosys Knowledge Services has alliances with premier E-Discovery platform providers further strengthening their offering and provide clients with a total solution for their end-to-end E-Discovery requirements.

Legal Inc is one of the UK's foremost litigation support, edisclosure and electronic presentation specialists, a dynamic and dedicated provider of class-leading solutions to government, corporates and law firmsof all sizes. Their style is consultative, collaborative and can-do, and offerings include end-to-end project delivery, the design and management of data hosting and review systems, processing and coding services,court reporting, real-time transcription, video conferencing and bespoke application development. The fundamental approach is to harness technology, process and people to secure the right result - evidentiarymaterial that has clarity, authenticity, integrity and reliability. The ultimate aim is always to boost efficacy, efficiency and costeffectiveness, leveraging IT, know-how and resources to deliver optimum returns forclients. Website: www.legalinc.co.uk

CT Summation is the leading provider of litigation workflow applications and eDisclosure solutions that help legal professionals succeed from disclosure to case review and analysis through production. Fromdesktop and server application to web-based solutions, CT Summation’s award-winning products – iBlaze,WebBlaze, CaseVantage, CaseVault Services, Discovery Cracker, and Trident Pro – provide the decisiveadvantage for law firms and legal departments, large or small. Website: www.ctsummation.com

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LEAD SPONSOR

PREMIER ASSOCIATE SPONSORS

ASSOCIATE SPONSORS

Recommind is the leader in sophisticated search, categorisation and eDisclosure software, providing the most accurate and automated information management tools available to the legal industry. Recommindhelps enterprises explore, preserve and collect electronically stored information (ESI) to prepare for and comply with litigation, regulatory oversight and investigations of every kind. Alone in the industry,Recommind allows enterprises to collect and hold only the data necessary for any given proceeding in a highly accurate and defensible manner, dramatically improving the speed and accuracy of the eDisclosureprocess while drastically reducing the cost.Website: www.recommind.com

TRILANTIC is a leading European-based legal support services company offering traditional and electronic document management services for all stages of any matter. Services encompass all aspects of electronic discoveryand include data collection, electronic document processing, scanning and coding, review, printing, courtroom presentation, online deal and data-room services, and technical support. TRILANTIC specialises in overcomingthe challenges of the EU data privacy rules and frequently sends teams to process documents at our client’s offices within the EU.TRILANTIC does not believe that any one single solution meets the needs of all our clients. Instead, we believe that each project requires specific processing requirements, different end-user software andcomprehensive project management to obtain the most cost effective process. We therefore provide solutions which are both tried and tested amongst a large user base and, in our experience, offer the best toboth the client and the legal team.For more information, visit www.TRILANTIC.co.uk or e-mail TRILANTIC at [email protected]

• Cost-effective, court tested strategies for collection, processing, review, analysis and production of relevant data

• Finding key information efficiently, and effectively communicating critical case information to other

litigation team members• Using the best tools, technology and techniques to ensure the best possible results• Worldwide incident response to collect information anywhere

LDM Global is the premier information management and litigation support solutions provider, specializing in data retentions strategies, data recovery, computer forensics, large scale electronic and paper based disclosureservices and international projects. Expertly schooled in the particular intricacies of complicated multi-border protection related to privacy and e-disclosure, LDM Global can provide solutions to help international companies planfor and navigate the global legal landscape.We strive to make a difference to our customers through our approach in several key areas:

Website: www.ldmglobal.com

WORKSHOP SPONSOR

Since 1983, ZyLAB has been partnering with legal professionals to develop the award-winningtechnologies that drive our comprehensive e-discovery solution, ZyLAB eDiscovery & Production System.This solution provides:• Robust tools for capturing, finding, analyzing, structuring and distributing data• Capabilities to perform large, time-critical investigations with less resources• A framework for efficient and consistent review processes• A realistic, nuanced approach to finding all applicable data• A platform for controlled information sharing • Full support for data protection and privacy regulations; optional redaction capabilities• Open, secure, long-term XML-based records archiving• Extensive auditing and reporting options

ZyLAB can show you how to:• Integrate phases of the E-Discovery Reference Model into you internal processes.• Operate in the most efficient and cost-effective way with external counsel • Know the difference between Legal Search and Web Search With over 9,000 installations worldwide, customers include Deloitte, PwC and KPMG Forensic, Ernst &Young, UN War Tribunals, Sara Lee, Virgin Management, Accounting Depts. and In-house Counsels.Gartner rates ZyLAB as a “Strong Positive” in the e-Discovery sector, positioning it in the “Leader”category in the Magic Quadrant for Information Access Technology, 2007, 2008 & 2009. Tel: 01276850970 www.zylab.co.uk

Sponsorship & Exhibition OpportunitiesLegal IQ’s Information Retention & E-Disclosure Management Summit will be attended by senior level decision makers, including in-house counsel representatives from a number ofhighly regulated sectors such as Pharmaceutical, Oil and Gas and Finance. Focused and high-level, the event will be an excellent platform to initiate new business relationships, and withtailored networking opportunities sponsors can spend dedicated time with prospective clients and partners.For sponsorship and exhibition opportunities please call Katie Judd: +44 (0)207 368 9500 or email: [email protected]

FEATURED EXHIBITORS

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SESSION SPONSOR

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PAYMENT TERMS Payment is due in full upon completion and return of the registrationform. Due to limited conference space we advise early registration and payment by creditcard to avoid disappointment. Your registration will not be confirmed until payment isreceived. Admission to the conference will be refused if payment has not been received.Payment of invoices by means other than credit card, or purchase order (UK Plc andGovernment bodies only) will be subject to a £49 (plus VAT) processing fee.

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Conference &Workshop Day(includes 3workshops) ✝

SAVE £700£997 +VAT

SAVE £500£1,197 +VAT £2,997 +VAT

StandardPricing***

Register before 26thFebruary 2010*

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In-HousePractitioner****

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** Team Discounts are applicable to standard pricing and are only available to members of the same organisation registering at the same time.Team discounts areonly available on the In-House Practitioner Pricing

*** Standard Pricing is applicable to attendees from all organisations that provide solutions or consultancy in the information retention and e-disclosure field.Thisincludes solution providers in the following categories: Legal Advisory and Support Services, Legal Process Outsourcing, Document Management, RemoteDocument Sharing and Management, Data Collection and Processing Info-imaging, Disaster Recovery, File Tracking, Email Management, Data Protection andRecovery Solutions as well as all other vendors that provide solutions for the legal Community. No discounts are available on All Others Pricing.

****In-house practitioner pricing is applicable to in house legal, records management, IT security and compliance teams along with all other practitioners basedinternally at corporate and public sector organisations

VENUE:ETC@Dexter House, No.2 Royal MintCourt, Tower Hill, London, EC3N 4QNPhone: 020 7977 5300Email: [email protected]

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A digital version of the following conference proceedings, including all the

presentations in audio format "An excellent service, an invaluable reference

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LAW SOCIETY CPD POINTS

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DIGITAL CONFERENCE ON CD ROM

FREE ONLINE RESOURCESOur website has changed! You will now find a variety of resources such as articles,news, podcasts and presentations available online. Many of these features areexclusive to IQPC so visit www.informationretention.co.uk today and learn something new for free.

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May 17th -19th, 2010ETC @ Dexter House, London, UK

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Conference only SAVE £600£599 +VAT

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CPD is both an opportunity to formalise your training and keep up to date with the law. With up to 22 CPD points available at Information Retention & E-DisclosureManagament, this is the perfect way to update your knowledge before the end of the year. CPD accreditation is awarded by the Solicitors Regulation Authority

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Information Retention & E-Disclosure Management Brochure

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Transcript of Information Retention & E-Disclosure Management Brochure