Information Packet Information Packet (available online)(available online)

Presentation Calendar of Events Adoption Groupings/Schedule WV Code 18-2A Criteria for English/Language

Arts (Composition, Grammar, Handwriting, Journalism and Speech), Music and Visual Arts

Cycles of Review, Cycles of Review, Evaluation, Selection, and Evaluation, Selection, and AdoptionAdoptionWest Virginia, as an adoption West Virginia, as an adoption state, has established and state, has established and maintains a specific cycle of maintains a specific cycle of adoption ensuring that adoption ensuring that curriculum materials are current.curriculum materials are current.

(2005) 2006

Science K-12

Health K-12

(2006) 2007

English Lang. Arts K-12•Reading/Literature

S

(2004)(2004) 20052005

Mathematics K-12Mathematics K-12

(2003) 2004

Social Studies K-12Social Studies K-12

(2007) 2008

English Lang. Arts K-12•Composition•Grammar•Handwriting•Journalism•Speech•SpellingMusicArt

(2008) 2009

Foreign LanguageDriver EducationFine ArtsVocational AgricultureFamily & Consumer Science

Instructional MaterialAdoption Cycle

ADOPTION PERIOD*July 1 - June 30GROUPSUBJECTSRequired subjects, as applicable, in Early Childhood Education, Middle Childhood Education, and Adolescent Education, unless otherwise indicated.Early and MiddleChildhood EducationAdolescent Education2008 to 20142008 to 2015IIEnglish Language Arts(Composition, Grammar, Handwriting, Journalism and Speech)Music Visual Art English Language Arts(Composition, Grammar, Handwriting, Journalism and Speech)Music Visual Art 2009 to 2015VIForeign Language Foreign LanguageDriver EducationDanceTheatreVocational AgricultureFamily & Consumer Science2010 to 2016IVMathematicsMathematics2011 to 2017IIISocial StudiesSocial Studies2012 to 2018VScienceHealthScienceHealth2013 to 2019IEnglish Language Arts(Reading)English Language Arts(Literature)2014 to 2020IIEnglish Language Arts(Composition, Grammar, Handwriting, Journalism and Speech)English Language Arts(Composition, Grammar, Handwriting, Journalism and Speech)

2015 to 2021VIForeign Language MusicVisual ArtForeign LanguageDanceTheatreDriver EducationVocational AgricultureFamily & Consumer ScienceMusicVisual Art

Call for BidsCall for BidsDefinitionsDefinitions

Primary Source - materials that are required to deliver the program of study, must substantially cover the Content Standards and Objectives of the subject.

Supplementary Materials – printed material, audio tapes, video tapes, software, etc., materials that enhance delivery, but are not required to deliver the program of study

Call for BidsCall for BidsBid Deposit and Contract BondBid Deposit and Contract Bond

$1,000 Certified Check (April 12, 2007)

– Forfeited if bidder refuses to make contract and bond

– Reimbursed after contract is made and bond approved by WV Attorney General

Bond Requirements (when contract is made)

– Prices are bonded until 2014

– Primary Source - $10,000

– Supplementary - $2,000

– (Must be a bond, not a check)

SamplesSamples

• Official Sample to WVDEOfficial Sample to WVDE– Marked “Official Copy”– Marked with “Subject”, “Course Title”,

“Grade Level”– Cannot be recalled– Form B or Form M Warranty attached– WVDE Samples to be kept at CTRC– Notify WVDE of delivery date in advance– Sample kits in Representative form

Sample Books/SoftwareSample Books/Software

• Samples to Adoption Committee Samples to Adoption Committee MembersMembers– Exact duplicate of Official Sample– Marked with “Subject”, “Course Title”,

“Grade Level”– Can be recalled at vendors expense upon

completion of the examination• Must notify committee members by letter prior to

June 11.

Sample KitsSample Kits

• Sampler Kits to Adoption Committee Sampler Kits to Adoption Committee MembersMembers– Representative Samples (one student)

• Minimal units

– Marked with “Subject”, “Course Title”, “Grade Level”

– Can be recalled at vendors expense upon completion of the examination

• Must notify committee members by letter prior to June 11.

ShippingShipping

County School Districts Choice – Depository– Direct from vendor

Shipping and/or transportation provided without cost to the county school districts/schools

Galley ProofsGalley Proofs

Must be manufactured prior to August 1, 2007

Must be available to schools by July, 2008

Qualifying the Ratings for Qualifying the Ratings for Selecting Instructional Selecting Instructional MaterialsMaterialsThe evaluation of all materials is based on separate criteria

for four parts:•        Part I: Generic Criteria•         Part II: Learning for the 21st Century• Part III: General Evaluation Criteria•         Part IV: Specific Criteria

In order to be approved and listed on the West Virginia Multiple List for English Language Arts II Materials, each category must be evaluated separately.           

Assessing the ContentAssessing the Content

I = (In-Depth) extensively addresses the criteria item

A = (Adequate) addresses criteria item adequately

GENERIC EVALUATION CRITERIAGROUP VI – 2007 TO 2013English K-12

M = (Minimal) criteria item addressed minimally and would require additional (supplemental) materials to develop the concept

N = (Non-Existent) not acceptable as presented

Example of Assessing Example of Assessing Correlation to Specific Correlation to Specific CriteriaCriteria(Publisher) I=In-depth IMR Committee

SPECIFIC LOCATION A=Adequate RESPONSEOF CONTENT WITHIN M=Minimal I A M NPRODUCT N=Nonexistent

A. VOCABULARY: the use of words to enhance and improve reading comprehension and fluency

1    1. use root words, prefixes, and suffixes to spell and comprehend word meanings.

   2. understand and use resource materials (e.g., thesaurus, dictionaries).

38-39; Activity 2, page 44, 65-67, 92-94, 125

40-41, 44-4546-47, 161, 162-163164-165, 196-197198-199, 230-231

_ _ _ _

_ _ _ _

Criteria RequirementsCriteria Requirements

Part I: Generic Criteria- Must meet 100%

Part II-IV: Must meet 80% of the criteria at “in-depth” and/or “adequate” for each grade level or course.

RulesRules

WV State Code 18-2A

§ 18-2A-9 Gifts and bribes to influence adoption of books, instructional materials or learning technologies a felony; penalty

… no person shall receive, solicit, or accept a gift, present, or thing of value to influence that individual in the vote for the adoption of books, instructional materials or learning technologies… guilty of a felony, not less than one year in penitentiary

West Virginia Code 18-2AWest Virginia Code 18-2AAdoption of Instructional Adoption of Instructional MaterialsMaterials

Changes to BidsChanges to Bids

5.2 No changes will be permitted after the vendor hearing date and the declaration shall become part of the contract for the adoption period.

Most Favored NationsMost Favored Nations

2.2. Vendors shall provide to West Virginia schools and counties any financial benefit in the highest amount that has been made available to any other school unit, dealer, county, or depository in any other state. This applies to all services, materials, and equipment as well as loaned or free items for the delivery of any component in the instructional program.

Multiple Lists Specific Criteria Calendar of Events State Evaluations Policy and State Code

http://wvde.state.wv.us/materials

WVDE Instructional WVDE Instructional Materials Web SiteMaterials Web Site

Publisher HearingsPublisher Hearings

July 9-12

Presentation times have been randomly selected and the schedule is posted on the WVDE site