Information on Price & Arrivals, procurement points and ... · Software Requirement Specifications...

Software Requirement Specifications (SRS) Information on Price & Arrivals, procurement points and providing interaction platform

SAHARANEXT VERSION 0.01 Page 1

Amendment Log

Version Number

Date Change Number

Brief Description Sections change

0.01 Draft

12/04/2013

-

Draft

All.



Amendment Log ............................................................................................................... 1

1 Introduction ............................................................................................................... 7

1.1 Purpose ..................................................................................................................................... 7

1.1.1 Intended Audience ................................................................................................................ 7

1.2 Objective ................................................................................................................................... 7

1.3 Scope ........................................................................................................................................ 8

1.4 Definitions, acronyms, and abbreviations ................................................................................ 8

1.5 Assumption and Dependencies ................................................................................................. 9

1.6 References ................................................................................................................................ 9

1.7 Overview ................................................................................................................................. 10

1.7.1 Problems / Issues addressed by Agriculture MMP .............................................................. 10

1.7.2 Proposed Solution ............................................................................................................... 10

1.7.3 Structure of this document ................................................................................................. 10

1.8 Acceptance Criteria ................................................................................................................. 11

2 Business Process (AS-IS) - Overall Description ........................................................... 12

Himachal Pradesh (Solan Mandi): .............................................................................................. 13

2.1 Agent/ Contract Farming/ Buyer or Seller / Storage/ Processing/ Forwarding Agents Registration for Single APMC ............................................................................................................ 13

2.1.1 Process of New Registration ............................................................................................... 13

2.1.2 Process of Renewal ............................................................................................................. 13

2.2 Agent / Contract Farming/ Buyer or Seller / Storage/ Processing/ Forwarding Agents Registration for Multiple APMC ........................................................................................................ 14



2.3 Private Market yard ................................................................................................................ 16

2.3.1 Process of No Objection Certificate (NOC) .......................................................................... 16



2.4 Market Functionaries (Palledar, Trolley Man etc.) ................................................................. 19

2.4.1 Process of New Registration for Market Functionaires ...................................................... 19

2.4.2 Process of Renewal for Market Functionaires .................................................................... 20

2.5 Information Maintenance ...................................................................................................... 21

2.5.1 Information Maintained By Buyer ...................................................................................... 21

2.5.2 Information Maintained By Commission Agent .................................................................. 22

2.5.3 Miscellaneous Information Maintained in various forms ................................................... 22



2.6 Auction Level Process ............................................................................................................. 22

2.7 Grievance Management ......................................................................................................... 24

Madhya Pradesh process (Indore Mandi): ................................................................................. 24

2.8 Primary Market or Open Auction: .......................................................................................... 24

2.8.1 Fruit and Vegetable Market: ............................................................................................... 27

2.9 Auction process at Fruit and Vegetable Market: .................................................................... 27

2.10 APMC, Burhanpur, MP: Banana Auction: ........................................................................... 28

2.11 Other Reports and Formats: ............................................................................................... 29

2.12 GPP (Government Procurement Points): ............................................................................. 29

2.13 MSP (Minimum Support Price): ........................................................................................... 29

2.14 Transporter: ........................................................................................................................ 32

2.15 Traders (As suggested by Mandi Secretary): ...................................................................... 33

2.16 Trader Registration: ............................................................................................................ 34

2.17 Market Functionaries of Mandi: ......................................................................................... 34

2.18 Processing Unit Registration: .............................................................................................. 34

2.19 CA (Commission Agents) and Broker Registration: ............................................................. 35

2.20 Farmer Database (Farmer Registration)[As suggested by Mr. Vergish Abrahim, NIC, Bhopal]: 35

2.21 RMC ..................................................................................................................................... 35

2.22 Secondary Market ............................................................................................................... 35

2.23 Grievance Management ..................................................................................................... 36

Jharkhand (Ranchi APMC): ......................................................................................................... 36

2.24 Pricing & Arrival (Mandi Level Process) .............................................................................. 36

2.25 Agreement Process ............................................................................................................. 38

2.26 Renewal of Traders License ................................................................................................. 41

2.27 Produce/Product Variety ..................................................................................................... 42

2.28 Commodity Price Type (Daily Basis) .................................................................................... 42

Maharashtra (Rahata Mandi): ................................................................................................... 43

2.29 Mandi Activity Process flow(Mahrastra): ........................................................................... 43

2.29.1 Outgoing produce and transporters from APMC: ............................................................... 43

2.29.2 Adtiya and Trader registration and renewal process: ........................................................ 43

Assam (Hajoi Market): ............................................................................................................... 45

2.30 Mandi Process (Garhchuk Pamuli APMC) ........................................................................... 45

2.31 Grower Society .................................................................................................................... 45

2.32 Hojai APMC (Sub-Market Yard)........................................................................................... 45



2.33 Nilbagan (Market Committee District HO): ........................................................................ 46

2.34 Licensing activities: ............................................................................................................. 46

Karnataka (Davangere Market): ................................................................................................ 47

2.35 Entry Gate: .......................................................................................................................... 47

2.36 Weight and bill entry .......................................................................................................... 47

2.37 Receipt ................................................................................................................................ 47

2.38 Outgate entry ...................................................................................................................... 47

Kerala (Maradu Market): ........................................................................................................... 47

2.39 Maradu ............................................................................................................................... 48

2.40 Grievance Management: .................................................................................................... 48

3 Specific Requirements .............................................................................................. 49

3.1 User Interfaces ........................................................................................................................ 49

3.2 Hardware Interfaces ............................................................................................................... 49

3.3 Software Interfaces ................................................................................................................ 49

3.4 Communications Interfaces .................................................................................................... 49

4 Stakeholders ............................................................................................................ 50

4.1 Benefits ................................................................................................................................... 50

4.2 Users and their Roles .............................................................................................................. 51

4.3 Users Characteristics .............................................................................................................. 51

4.4 Assumptions and Dependencies ............................................................................................. 51

5 Business Processes (To-Be) - Proposed Functional Requirements .............................. 53

5.1 Core Modules .......................................................................................................................... 53

5.2 User Management .................................................................................................................. 53

5.3 Process Data Capture for Price and Arrival ......................................................................... 53

5.4 Grievance Redressal ............................................................................................................... 54

5.5 E-Auction with CA ................................................................................................................... 56

5.6 SMS Management .................................................................................................................. 56

5.6.1 SMS Alerts ........................................................................................................................... 56

5.7 MIS Reports ............................................................................................................................ 58

6 Data Capture For Price and Arrival (To-Be Business Process) ..................................... 59

6.1 Product Perspective ................................................................................................................ 59

6.2 Common Use Cases ................................................................................................................ 59

6.3 Prices and Arrival .................................................................................................................... 63

6.4 Minimum Support Price (MSP) ............................................................................................... 77



6.5 Government Procurement Points (GPP) ................................................................................. 82

6.6 Transporter ............................................................................................................................. 85

6.7 Buyer and Seller Interactive Platform ..................................................................................... 91

6.8 Crop Estimated Demand ......................................................................................................... 99

7 Performance Requirements .................................................................................... 102

7.1 Scalability Requirements ...................................................................................................... 102

7.2 Response Time ...................................................................................................................... 102

7.3 Design Constraints ................................................................................................................ 102

7.4 Software System Attributes .................................................................................................. 102

7.4.1 Usability ............................................................................................................................ 102

7.4.2 Reliability .......................................................................................................................... 102

7.4.3 Availability ........................................................................................................................ 103

7.4.4 Security ............................................................................................................................. 103

7.4.5 Maintainability .................................................................................................................. 103

7.4.6 Portability.......................................................................................................................... 103

7.4.7 Language Support ............................................................................................................. 103

7.4.8 Interoperability ................................................................................................................. 103

7.4.9 Other Requirements .......................................................................................................... 103

8 Logical Requirement ............................................................................................... 104

Logical Data Name: Commodity .................................................................................... 104

Logical Data Name: Variety ........................................................................................... 104

Logical Data Name: MSP ............................................................................................... 105

Logical Data Name: MSP State Bonus ............................................................................ 105

Logical Data Name: Transport ....................................................................................... 105

Logical Data Name: Transporter Detail .......................................................................... 105

Logical Data Name: Transport Charges .......................................................................... 106

Logical Data Name: GPP (Government Procurement Points) .......................................... 106

Logical Data Name: Farmer_Entry_Details .................................................................... 107

Logical Data Name: Agreement_Form ........................................................................... 107

Logical Data Name: Weighing_Slip ................................................................................ 108



Logical Data Name: sales_master .................................................................................. 109

Logical Data Name: sales_transaction ........................................................................... 109

Logical Data Name: sales_deduction ............................................................................. 109

Logical Data Name: exit_slip ......................................................................................... 110

9 Annexure ............................................................................................................... 111

9.1 Annexure of Indore Mandi .................................................................................................... 111

9.2 Mandi Profile ........................................................................................................................ 111

9.3 e-mandi Online System for Agricultural Marketing Activities .............................................. 113

9.4 Mandi Activities .................................................................................................................... 115

9.5 e-Auction for Agri Market-place (e-Mandi) - Case Study ..................................................... 118

9.6 Aadat and trading software ................................................................................................. 120



1 INTRODUCTION

1.1 Purpose

The purpose of this document is to unambiguously specify the software requirements for a web based application system providing disseminated information on prices, arrivals, procurement points, and providing interaction platform to be accessible through State Agricultural Portal (SAP) from now on, based on the requirements received from Directorate of Marketing Inspection. The requirements stated in this SRS document should be read in conjunction with enterprise-wide requirements to be commonly implemented across all Central Agricultural Portal (CAP) applications. The achievable goals from this document are:

1. To detail the As IS and TO BE process.

2. Develop the document that becomes an input for the design document.

3. Develop reference document for designer, developers and testers on

a. Prices and arrivals of different standardized commodities at market yards.

b. e-platform for marketing of agricultural produces

c. Minimum Support Price (MSP) and crop quality associated with MSP

d. Government Procurement Points (GPP)

e. Details of transporters

f. Estimation of demand for agricultural produces

g. Mechanism for grievance management

1.1.1 Intended Audience

The Intended Audience for this project can be broadly classified under four main categories, these are:

1. Farmers

a. Individual farmers

b. Farmer groups

c. Farmer cooperatives

2. Central Government

a. Directorate of Marketing & Inspection

3. State Government

a. State Agriculture Marketing Board

b. State Transport Authority

c. State APMCs/RPMCs

4. Private Sector

a. Traders, Buyers and Commodity Exchanges

b. Self-Health Groups & Apex Bodies

c. Agri-Business firms/Consultants

1.2 Objective

To provide information on: 1. Market Information Collection at auction level



2. Alerts on Prices (SMS/Email/Web) 3. Alerts on arrivals (SMS/Email/Web) 4. Alerts on Commodity indices (SMS/Email/Web) 5. SMS based alerts on MSP 6. Details of transporters - name, address, phone, mobile including specialized refrigeration, rate of

transportation etc. facilities vans 7. Transporters within the vicinity of farmers 8. List of regional buyers - name, address, contact details, commodity details. 9. List of authorized sellers - name, address, contact details, commodity details and quantity

available. 10. Alerts for buyers & sellers (SMS/Email/Web) 11. Grievances redressal 12. To propose a computerized system and to define its facilities as well as limitations.

1.3 Scope

The scope of this document is to identify the software requirement specifications relating to e-enablement of

one of the prioritized services i.e. Information on prices, arrivals, procurement points, and providing

interaction platform, their delivery through Citizen Service Center. The project would focus on enabling

electronic delivery of service, and does not include internal automation of agriculture department / agencies

and marketing boards.

1. This document would cover the software requirements specifications for the Services

a. Auction level process (Prices & arrivals) b. Prices, including minimum support prices (MSPs) and arrivals of different standardized

commodities at market yards c. Details of transporters d. Details of Government Procurement Points (GPPs) (e.g. Local Markets or Co-Op Societies) e. e-platform for interaction among buyers and sellers f. User Module, Status Tracking, reports, email, etc.

1.4 Definitions, acronyms, and abbreviations

ADO Agriculture Development Officer

AEO Agriculture Extension Officer

CA Commison Agent

DAC Department of Agriculture and Cooperation

DMI Directorate of Marketing Inspection

FCI Food Corporation of India Central Govt. Procurement Agency for Food Grains

GOI Government of India

HQ Head Quarter

IARI Indian Agriculture Research Institute

ICAR Indian Council of Agricultural Research

ICT Information and Communications Technology

IISS Indian Institute of Soil Science

IT Information Technology

JDA Joint Director Agriculture

KVK Krishi Vigyan Kendra

MARKFED MP State Cooperative Marketing Federation State Procurement Agency for Pulses and Oilseeds



MCX Multi Commodity Exchange

MSTL Mobile Soil Testing Lab

NAFED National Agricultural Cooperative Marketing Federation of India Central Govt. Procurement Agency for Pulses and Oilseeds

NAN Nagrik Aapurti Nigam State Procurement Agency for food grains

NIC National Informatics Centre

QMS Quality Management System

SAD State Agriculture Department

SAU State Agriculture University

SHC Soil Health Card

SME Subject Matter Expert

SMS Subject Matter Specialist

SRS Software Requirements Specifications

1.5 Assumption and Dependencies

Inputs from all farmers, Mandi Officials, Govt. Procurement Agencies, MCX Exchange who contribute to price variations will be provided from respective sources for this service.

User will provide all the necessary updated documents/templates/data sheets, knowledge base contents and support during the implementation phase.

User will provide updated information about the business logic required for development during successive phases of the project.

NIC will provide the security guidelines followed in the existing application, if any.

Client will provide the Role based access details before system implementation phase.

Only Department of Agriculture, Assam, Himachal Pradesh, Jharkhand, Karnataka, Kerala, Madhya Pradesh and Maharashtra are considered under present requirements and deployment scope.

1.6 References

Common References

Presentation from NIC on Prices and Arrivals

Discussion with DAC Officials, State Agriculture Department, Mandi Staff

Web References

http://www.mpmandiboard.com/

http://agmarknet.nic.in/

http://amigs.dacnet.nic.in/login.aspx?ReturnUrl=%2f

http://dacnet.nic.in/

http://www.mpkrishi.org/EngDocs/AgriLeft/alliedAgencies.aspx

http://www.mapit.gov.in/mandi1.asp

http://mpnricentre.nic.in/invest-scenario_1.htm

http://mofpi.nic.in/images/File/FICCI%20Data/Indian%20Food%20Laws/Agricultural%20Produce

%20Market%20Committees%20%28APMC%20Act%29.pdf

http://indiaat75.in/document/MP_Vision_Document.pdf

http://www.ccsniam.gov.in/report/KERALA%20%20RESEARCH%20REPORT.pdf

http://india.gov.in/official-website-madhya-pradesh-warehousing-and-logistics-corporation

http://www.mpkrishi.org/EngDocs/AgriLeft/agriMarket.aspx

https://www.mponline.gov.in/portal/index.aspx?langid=en-US

http://mpeprocurement.gov.in/Home/index.asp

http://www.mpsedc.com/Final%20RFP%20of%20e-procurment%20for%20GoMP.pdf

http://www.mpmandiboard.com/http://agmarknet.nic.in/http://amigs.dacnet.nic.in/login.aspx?ReturnUrl=%2fhttp://dacnet.nic.in/http://www.mpkrishi.org/EngDocs/AgriLeft/alliedAgencies.aspxhttp://www.mapit.gov.in/mandi1.asphttp://mpnricentre.nic.in/invest-scenario_1.htmhttp://mofpi.nic.in/images/File/FICCI%20Data/Indian%20Food%20Laws/Agricultural%20Produce%20Market%20Committees%20%28APMC%20Act%29.pdfhttp://mofpi.nic.in/images/File/FICCI%20Data/Indian%20Food%20Laws/Agricultural%20Produce%20Market%20Committees%20%28APMC%20Act%29.pdfhttp://indiaat75.in/document/MP_Vision_Document.pdfhttp://www.ccsniam.gov.in/report/KERALA%20%20RESEARCH%20REPORT.pdfhttp://india.gov.in/official-website-madhya-pradesh-warehousing-and-logistics-corporationhttp://www.mpkrishi.org/EngDocs/AgriLeft/agriMarket.aspxhttps://www.mponline.gov.in/portal/index.aspx?langid=en-UShttp://mpeprocurement.gov.in/Home/index.asphttp://www.mpsedc.com/Final%20RFP%20of%20e-procurment%20for%20GoMP.pdf



http://agmarknet.nic.in/agm_std1.htm

http://agmarknet.nic.in/profile/profile_online/combo3.asp

http://mpmandiboard.com/mandi_actE/mandiacte_content.htm

http://www.mp.gov.in/directory/siteMap.asp

http://www.mpkrishi.org/EngDocs/AgriLeft/agriCredit.aspx#TCredit

http://www.nisg.org/knowledgecenter_docs/B20020001.pdf

http://agriexchange.apeda.gov.in/Market%20Profile/Market_Inteligence/Apendix_D.pdf

1.7 Overview

1.7.1 Problems / Issues addressed by Agriculture MMP

1. No unified mandi process i.e. in each state has their own mandi process, which they follow. 2. All Mandi activities done Manually 3. Lack of transparency 4. Each Mandi an island 5. No authenticated info on prevalent or future rates to enable farmers to make informed decision. 6. Reduced benefit of open competition forcing farmers for distress sale 7. Prevalence of unwarranted trading practices due to lack of authenticated data. 8. Lack of efficient, transparent and diligent working of the mandi office. 9. Lack of prompt availability of information, reports & analysis to the stake holders. 10. Lack of prompt calculations of arrivals & actual sales, various taxes payable by the traders, reconciliation

of bank accounts, issue & reconciliation of transit permits etc. 11. Lack of ownership by Agricultural Produce Marketing Committees since they are autonomous bodies

and DMI has no control over them.

1.7.2 Proposed Solution

1. The proposed solution will provide the solution for Auction level process (Prices & arrivals) with the following:

a. Auction level process (Prices & arrivals) i. Entry/gate slip

ii. Auction slip iii. Weight slip iv. Exit Slip

b. Alerts on Price c. Alerts on Arrival d. Alerts on Commodity indices

2. Prices, including minimum support prices (MSPs) and arrivals of different standardized commodities at market yards

3. Details of Government Procurement Points (GPPs) 4. Transporter details 5. Buyer and Seller interactive platform 6. Mechanism for grievance management 7. User Module, Status Tracking, reports, email, etc.

1.7.3 Structure of this document

This document provides a detailed overview and purpose of the requirement specification of ervice 5 components. This document also discusses on AS IS and TO-BE business processes. This document provides the Overall Description about project that includes product prospective and context, product functions, user characteristics, general and design constraints, assumptions & dependencies and acceptance criteria.

http://agmarknet.nic.in/agm_std1.htmhttp://agmarknet.nic.in/profile/profile_online/combo3.asphttp://mpmandiboard.com/mandi_actE/mandiacte_content.htmhttp://www.mp.gov.in/directory/siteMap.asphttp://www.mpkrishi.org/EngDocs/AgriLeft/agriCredit.aspx#TCredithttp://www.nisg.org/knowledgecenter_docs/B20020001.pdfhttp://agriexchange.apeda.gov.in/Market%20Profile/Market_Inteligence/Apendix_D.pdf



This document describes the Specific Requirements that include External Interface Requirements, Software Product Features, Performance Requirements, Design Constraints, Software System Attributes, Logical Database Requirements and Other Requirements. External Interface Requirements of the software include user interfaces, hardware and communication interfaces, and interfaces with other software. Software Product Features include all the functions that are required to be performed by the software and further for each of the functions the input required, processing involved, outputs and validation checks, if any. The functional requirements have been described in the form of use cases that depict the interaction between the actors and the system. Each use case includes preconditions for execution of the use case, triggering conditions that initiate the use case, post-conditions of the system after the use case is executed, normal and alternate flows, business rules, relationships with other use-cases, assumptions and special requirements, if any. Design Constraints include standards, hardware limitations. Software system attributes include features like user-friendliness, Reliability, maintainability, security etc.

1.8 Acceptance Criteria

This SRS document will stand accepted once NIC accord a formal approval to this document.



2 BUSINESS PROCESS (AS-IS) - OVERALL DESCRIPTION

1. State and District market bodies are having following business related information being managed manually:

a. Auction level process (Prices & arrivals) b. Prices, including minimum support prices (MSPs) and arrivals of different standardized

commodities at market yards c. Details of Government Procurement Points (GPPs) (e.g. Local Markets or Co-Op Societies) d. Details of transporters

2. Grievance Redressal. 3. The following table describes the mode through which the as is process is carried out.

S.No. Activity Mode

1 Farmers/ Traders bring their produces/ commodities to the mandi from farm or from other mandi on demand.

Physical Process / Manual

2 If Farmers/ Traders bring the produces/ commodities from other mandi or outside district, they have to declare their produces/ commodities and his consignee name and address (i.e. commission agent shop number) at check post.


3 Check post issues the declaration copy to the farmer/ trader and one copy of declaration sends to secretary, APMC.

Manual

4 If Farmers / Traders want to sell their produces / commodities at local market, check post will charge them 6% of declaration amount of produces / commodities. Now Buyer can sell their produces at local market.

Manual

5 Farmers / Traders bring their produces / commodities at commission agents shop in mandi. Farmers / Traders cannot go to the other commission agent for selling.

Physical process, through approved standard procedures

6 Commission agent prepares the day book as per produces/ commodities.

Manual

7 As per quantity and availability of buyers, commission agents sell the produces / commodities through mutual bargaining or auction process.


8 Auction process is not registered by the auction recorder due to unavailability of staff in Solan Mandi. Previously it was registered.


9 Commission agent prepares the form after selling of produces/ commodities to the buyer.

Manual

10 Buyer gives the amount mentioned in form to the farmer/ trader.

Physical Process

11 Commission agent takes the charges of 6% of total amount from buyer and gives the charges of 1% of total amount to Mandi.

Physical Process

12 Commission agent can sell the produces/ commodities in parts. He will issue separate forms for each sell.


13 Buyer takes the form from the commission agent. Physical Process

14 Buyer shows the form at the exit gate of mandi. Guard keeps the records of data of Form.


15 If Commodities are in carriage as per Form Buyer can take the commodities with him otherwise he has to take Form for those commodities from Commission Agent.


16 Commission agent provides the day book and form to the marketing committee at the assessment time.

Manual

17 Marketing department verifies trade of commission Physical Process / Manual



agent through the declaration copy, day book and form and entries at entry gate.

Himachal Pradesh (Solan Mandi):

2.1 Agent/ Contract Farming/ Buyer or Seller / Storage/ Processing/ Forwarding Agents Registration for Single APMC

2.1.1 Process of New Registration

i. Applicant files the application for the registration along with the demand draft of registration

annual fee of Rs 300 and required documents to the Secretary of Mandi.

ii. Secretary maintains the register of applications.

iii. After verification of application, Secretary issues the registration certificate.

2.1.2 Process of Renewal

i. Applicant files the application for the renewal along with the demand draft of registration annual

fee of Rs 100 and required documents to the Secretary of Mandi.


iii. After verification of application, Secretary renews the registration certificate.



2.2 Agent / Contract Farming/ Buyer or Seller / Storage/ Processing/ Forwarding Agents Registration for Multiple APMC



annual fee of Rs 500 and required documents to the MD, Marketing Board.

ii. MD, Marketing Board asks for verification of application from the respected Secretary, APMC.

iii. Secretary maintains the register of applications.

iv. Each secretary of APMC provides the verification of application.

v. If application is verified, MD issues the registration certificate to applicant for multiple APMC.





fee of Rs 500 and required documents to the MD, Marketing Board.

ii. MD, Marketing Board asks for verification of application from the respected Secretary, APMC.

iii. Secretary maintains the register of applications.

iv. Each secretary of APMC provides the verification of application.

v. If application is verified, MD renews the registration certificate to applicant for multiple APMC.



2.3 Private Market yard

2.3.1 Process of No Objection Certificate (NOC)

i. Applicant files the application for the NOC along with the demand draft of registration fee of Rs

10000 and required documents to the MD, Marketing Board.

ii. Applicant should fulfil the criteria of market yard as per rules and regulation.

iii. MD issues the NOC to applicant for market yard.




i. After receiving of NOC from MD, Applicant files the application for the registration of market

yard along with the demand draft of registration fee of Rs 20000 and required documents to the

Secretary, APMC.


iii. Secretary of APMC sends the application to MD for approval with the recommendations.

iv. If application is verified, MD issues the registration certificate for five years to applicant for

market yard.




i. Applicant files the application for the renewal along with the demand draft of registration fee of Rs

20000 and required documents to the Secretary, APMC.


iii. Secretary of APMC sends the renewal application to MD for approval with the recommendations.

iv. If application is verified, MD renews the certificate for five years to applicant for market yard.



2.4 Market Functionaries (Palledar, Trolley Man etc.)

2.4.1 Process of New Registration for Market Functionaires


annual fee and required documents to the Secretary of Mandi.


iii. After verification of application, Secretary issues the registration certificate.



2.4.2 Process of Renewal for Market Functionaires


fee and required documents to the Secretary of Mandi.


iii. After verification of application, Secretary renews the registration certificate.



Registration Fee

i. New:

1. Weighman or measurer or surveyor Rs 50

2. Broker Rs 100

3. Godown Keeper Rs 150

4. Hamali Rs 30

ii. Renewal:

5. Weighman or measurer or surveyor Rs 30

6. Broker Rs 60

7. Godown Keeper Rs 90

8. Hamali Rs 20

2.5 Information Maintenance

2.5.1 Information Maintained By Buyer

a. Buyer maintains the register of transaction details.

b. Buyer supplies the required information to the committee.

c. Buyer provides the daily purchase and sale details.



2.5.2 Information Maintained By Commission Agent

a. Commission Agent prepares the auction details. But in Solan Mandi, commission agents do not

prepares the auction details.

b. Commission agent prepares the bill for buyer.

c. Commission agent prepares the sale voucher for the seller. But in Solan mandi, they do not

prepare the same.

2.5.3 Miscellaneous Information Maintained in various forms

a. Owner of Pvt. Market yard maintains the auction register. Rule No. 31 (7)

b. Agreement between buyer and seller. Rule No. 32

c. Receipt of recovery from Secretary, APMC. Rule No. 35 (4)

d. Annual report of sale and purchase by every Commission Agent till 30 June. Rule No. 37 (1)

e. Not in Use at present due to shortage of staff (needs to be taken for computerization) as in

future it can be used by APMC. Rule No. 37 (2)

f. Committee issues the assessment notice to the defaulter. Rule No. 37 (4)

g. Committee issues the demand notice to the defaulter if he was not replying of assessment

notice. Rule No. 37 (10) (i)

h. Annual return of Sale and Purchase from Pvt. Market Yard. Rule No. 38 & 41

i. Specimen agreement for contract farming. Rule No. 39 (2)

2.6 Auction Level Process

a. Farmers/ Traders bring their produces/ commodities to the mandi from farm or from other

mandi on demand.

b. If Farmers/ Traders bring the produces/ commodities from other mandi or outside district, they

have to declare their produces/ commodities and his consignee name and address (i.e.

commission agent shop number) at check post.

c. Check post issues the declaration copy to the farmer/ trader and one copy of declaration sends

to secretary, APMC.

d. If Farmers/ Traders want to sell their produces/ commodities at local market, check post will

charge them 6% of declaration amount of produces/ commodities. Now Buyer can sell their

produces at local market.

e. Farmers/ Traders bring their produces/ commodities at commission agents shop in mandi.

Farmers/ Traders cannot go to the other commission agent for selling.

f. Commission agent prepares the day book as per produces/ commodities.

g. As per quantity and availability of buyers, commission agents sell the produces / commodities

through mutual bargaining or auction process.

h. Auction process is not registered by the auction recorder due to unavailability of staff in Solan

Mandi. Previously it was registered.

i. Commission agent prepares the form after selling of produces/ commodities to the buyer.

j. Buyer gives the amount mentioned in form to the farmer/ trader.

k. Commission agent takes the charges of 6% of total amount from buyer and gives the charges of

1% of total amount to Mandi.

l. Commission agent can sell the produces/ commodities in parts. He will issue separate forms

for each sell.

m. Buyer takes the form from the commission agent.

n. Buyer shows the form at the exit gate of mandi. Guard keeps the records of data of Q Form.

o. If Commodities are in carriage as per Form, Buyer can take the commodities with him otherwise

he has to take Form for those commodities from Commission Agent.



p. Commission agent provides the day book and form to the marketing committee at the

assessment time.

q. Marketing department verifies trade of commission agent through the declaration copy, day

book and form and entries at entry gate.



Special Note-platform

i. As per suggestion of Secretary, Solan Mandi, They suggest to provide the information on e-

platform for specific commodity i.e. garlic, capsicum, tomato, peas & French bean.

ii. They dont want to provide the information of apple due to huge quantity and poor

infrastructure available in Solan, Mandi.

iii. Parameters: Farmer/ Buyer Name, Commodity, Variety, Quantity.

2.7 Grievance Management

i. Process is captured for grievance management.

ii. Process of Grievance Management:

a. Candidate files the complaint to the Secretary, APMC.

b. Secretary forwards the complaint to the respected authority.

Respected Authority solves the complaint with the help of Secretary, Asst. Secretary.

Madhya Pradesh process (Indore Mandi):

General Information

There are 2 types of Market: 1. Primary Market (Trading happens between the Trader and Farmers through auction process)

2. Secondary Mandi (Trading process happens between Traders and Traders)

Important Points:

a. Mandi charges 2% as mandi fee of the shell value.

b. There are 1400 Traders available.

c. Mandi is not keeping

d. Price (Derived daily)

a. Maximum: Highest auction value (based on boli)

b. Minimum: Lowest auction value (based on boli)

c. Model: Maximum selling value (maximum time boli made on the value)

i. Example :

Wheat (per quintal): a. Maximum boli made is : 3000

b. Minimum boli made is : 2650

c. Maximum times boli made is: 2800 maximum selling value this

becomes the model price

e. Farmer can only auction/sell to traders

f. Traders can purchase to store (stock) in the mandi warehouse or their warehouse to sell later or sell

immediately.

g. Mandi secretary suggested that they dont want to maintain the data for Farmers.

h. Mandi secretary suggested that they want to maintain the data for Trader (1400). Traders are

provided with License to trade.

2.8 Primary Market or Open Auction:

By this method, the prospective buyers gather at the Mondi premises around the heap of produce, the buyer examine it the produce and offer bids loudly in the presence of the Mandi employee. The produce is given to



the highest bidder. This is the preferred method, as it ensures fair dealing with all parties and the farmer with superior quality of the produce receive higher price.

1. Farmer Entry At Entry Gate:

a. At the entry gate Mandi Employee fill up Kishan Prabash Patra ( Prapatra or Form 28) [IND

A]. Mandi Employee fills up following information:

i. Framers Name

ii. Address including Tehsil and District

iii. Commodite(s) to sell

iv. Approximate weight

v. Vehicle Type (Transport Mode)

1. Truck, Mini Truck and Matadore

2. Tractor Trolley (two separate registration number for Tractor and trolley)

3. Rickshaw and Bullock Cart

vi. Vehicle Number excepting Bullock Cart

b. Pays Prabhas Shulk [Entry Fee] at the at entry gate.

i. Entry fee is dependent on the vehicle type:

1. Truck, Mini Truck and Matadore Rs. 5 as entry fee

2. Tractor Trolley Rs. 2 as entry fee

3. Rickshaw and Bullock Cart Rs. 1 as entry fee

ii. Farmers are provided with Prabesh Shulk [Entry slip -IND -2] with the denomination

respective of the vehicle type.

2. Auction Process:

a. Auction (Nilami) is of Open type

i. Produces are kept in heaps.

ii. Trader will bid (Boli Lagana).

iii. Final 1-2-3 is announced by the Mandi Employee and deal is finalized

iv. The highest Bidder (Highest Boli) will get the deal.

v. Finalized Details are maintained by Mandi employee (Auction Recorder) at the

Mandi yard.

b. Anubandh Patra [Agreement Form form 16(4) - IND-3]

i. Suggested that filled up the actual data like

1. Commodities

2. Quantities

3. Sellers or Farmers Name

4. Traders Name and License Number

5. Commodities packaging details (bora or patra ka bibaran)

6. Auction Amount as decided in the Auction.

ii. 3 copies are prepared

1. 1 for the seller/producer/Farmer

2. 1 for Trader

3. 1 with Mandi / official copy (stays in the book).

c. Tol Parchi (Weighing Slip) [Form No- 17(3) IND- 4]

i. Exact weighing value found here

ii. Weight mostly in Bori.

iii. Tol Parchi will have the following :

1. Agreement form No

2. Traders / Buyers Name

3. Commodities Name

4. Actual weight in quintal



5. No of Bori

6. Loaded vehicle weight

7. Empty vehicle weight

8. Actual weight in quintal

9. Commodities cost (Rs. Per quintal)

iv. 4 Copies prepared

1. 1 for the seller/producer/Farmer

2. 1 for Trader

3. 1 with Mandi / official copy

4. One in the Book

d. Bikri Praman (Payment Form/Sell voucher) [Form No- 22(2) IND- 5]

i. Full payment in cash done by Trader (Buyer) to Farmer (Seller)

ii. Payment in 100% cash.

iii. Payment done in presence of Mandi Employee

iv. For payment Agreement (Anubandh Patra) and Tol Parchi (Weighing slip)

v. Bikri Prman patra will be entered by Trader (Buyer)

vi. Bikri Prman patra will have

1. Buyers(Trader) Name

2. Full Address

3. Sellers (Farmer)name

4. Agreement Form No.

5. Tol Parchi No.

a. Commodities Name

b. Weight in quintal, kilo and gram

c. Amount in Rupees and Paisa

6. Following deduction are done (These costs are decided by Mandi):

a. Tulai (weighing cost)

b. Hammali (labour cost)

c. Any other cost

vii. 3 copies made(filled up) by Trader (buyer)

1. 1 for Seller/Farmer/Producer

2. 1 for Mandi

3. 1 for Trader

3. Post Auction Process:

a. Mondi Employee provides Exit Slip (Anaj Mandi prangan se upaj jabak ke liye) [Form No-

32(3) IND- 6] to the Trader (Buyer) to take the produces outside the mandi premises. The

form will have the following details:

i. Sl. No.

ii. Name of the produces

iii. Quantity

iv. Vehicle Number

v. Check post Name

vi. Approximate Checkout time

b. Based on the Exit slip, the trader provides Declaration for the NOC (Angya Patra hetu

Ghosana Patra) in the [Form No- 20(10) IND- 7]

c. Mondi Authority provides NOC (Anugya patra) to the Trader to sell in the State [IND- 8A] and

to sell outside the state [IND- 8B]. The trader pays the fee for the same.



d. All the sales details are maintained in the Pakshik Bibaran Patrika in two parts [IND- 9 A

and B]. In these sale details sheet will maintain details of the Primary Trade, Secondary Trade

and Outside State (MP) trade.

2.8.1 Fruit and Vegetable Market:

General Information: 1. Only Garlic is put into auction process (By Mandi Autority), rest all produces auction is done by

Commission Agent.

2. Fruits and Vegetable sell is done by Commission Agent (CA).

3. CA sell for Farmer

4. CA gets 4.5% for Potato and Onion and 7% for green vegetable and fruits.

5. Approximately 40000 katta potatoes sold in 1 hour.

6. Seller can be Farmer, CA, and Trader (Trader gets fruit and vegetable from farmers of same state or

from different states.

7. According to Krishi Upaj mandi Laws (By laws 2000) of Government of MP, Potatoes, Onions, Green

Vegetables and Fruits selling rights are given to Commission Agents (CA) not to the Traders.

8. CA does not take any commission from the Farmers but takes the commission from the Trader.

2.9 Auction process at Fruit and Vegetable Market:

Steps: 1. Farmer gets fruit and vegetable in the previous night of the Auction (selling process).

2. Enter the information at the Mandi Gate (gets an entry pass) [Form No- 32(1) INDF- 1].

3. Unload the produces at the Mandi Premises.

4. CA sells by Open Auction. Auction information maintained in a Mandi Register [Mandi Book] by the

Traders.

5. After the selling of produces, weighing of the produces is done by CA in the presence of farmers. The

actual weight of the produces is updated in the Mandi Register [Mandi Book].

6. Mandi Register [Mandi Book] will maintain the following information [Details are stored at the time of

entry of the produces by farmers]:

a. Farmers Name

b. Village (address)

c. Total Lot [Farmer gets produces depending on the grading of the produces]: A lot will be for

example: 66 of Grade 1+ 32 of Grade 2+ 12 of Grade 3 = 110 is the total lot.

d. Selling by auction lot by lot.

e. After Auction is completed the Mandi Register [Mandi Book] is updated again with the

following information against the Farmer (seller):

i. Purchaser Name

ii. No of lot

iii. Auction Amount

f. Weighing (Tulai) is done by Weigher and the details are updated in the Mandi Register

[Mandi Book].

7. Bill prepared for the Farmer and Buyer by CA by deducting Hammali, Tulai, Khadi karai, Bharwai

(Putting the produces into the Bori), Auction Hammali, Moter Bhada, Anya (Anything else), Nagad,

Postage, Telephone, Draft commission fees. [INDF-2]

8. 95% of the cash payment by Trader to farmer 5% in DD, Cheque, Bank transfer (RTGS/NEFT). Payment

of the purchased produces by CASH and cheque is done between 15 days to 1 Month.

9. Bill prepared for the Trader (buyer): Provides a bill with the following details (2 copies: 1 with the

purchaser and 1 at the Entry Gate): [INDF-10]



a. Buyers/ Purchasers Name *Trader+

b. Date of Purchase

c. Details of the Purchase.

d. Weight

e. Rate

f. Amount

g. Total

h. Commission

i. Total Amount

10. Buyers/ Purchasers Name *Trader+ pays 2% mandi fees on behalf of the CA and submit the bill

provided by CA at the Entry Gate. Mandi Employee gives a receipt for the same.

11. On the basis of the Receipt , Anugya Patra [Permit Slip] is provided to the Trader by the Mandi

Employee. Permit Slip is provided to the Trader to take the produces outside the Mandi and the same

is valid within MP.

12. CA maintains NAKAL to keep track of the daily transaction. Following are the types of NAKAL:

a. NAKAL (purchase side), with following details:

i. Farmers details [Particulars] Against the bill provided by Farmer

ii. Bill No. and Bags (Bori) Total Bags

iii. Net Amount of the Bill.

iv. Total Expenses (From Purchases) [Aadat, Hammali, Tulai, Khadi karai, Bharwai

(Putting the produces into the Bori), Auction Hammali, Moter Bhada, Anya

(Anything else), Nagad, Postage, Telephone, Draft commission fees]

v. Final Total

b. NAKAL (Selling Side)

i. Purchaser Name

ii. Multiple entries are made for the following

1. Item (Produces)

2. Quantity (in Bags/Bori)

3. Weight

4. Rate

5. Amount

iii. Commission and other charges

iv. Total Amount

13. Other Forms/Receipts in the Fruit and Vegetable Market:

a. Entry receipt : [INDF- 4]

b. Exit Form: [INDF- 5]

c. Entry Register [INDF-6]

2.10 APMC, Burhanpur, MP: Banana Auction:

Since 2010, Banana Auction is done using Computerized Display Board. The Banana Auction takes

place without the banana is being there in the auction place. Following is the process of Auction [IND

BANANA]:

1. The farmer informs about the produces (Banana) the Banana Group (Kela Group/Traders) to

whom he wants to sell. [There are several Kela Group]

2. Kela Group sends the surveyor to the farmers field to do survey on quality of the banana, quality

of road to reach the field.



3. On the day, the Kela Group wants to sell Banana with the consent of the Farmer, gives Banana

report in the Banana Auction Hall by 2 Oclock of the same day, wherein he informs about the

following:

a. Name of the Farmer

b. Village

c. Weight of Banana

d. Quality of Banana

The same is displayed on the computer display board is being auctioned by Mandi employees.

4. Auction takes place in the Banana Auction Hall (Kela Nilami Hall) between the Buyers who come

from different part of the country and local permission holder Trader.

5. Kela Byapari Sangh submitted Rs. 50 Lacs in FDR as a security money at the Mandi.

6. Kela group makes 100% payment to the seller farmer, there is no deduction.

7. Weighing of the Banana is done using electronic weighing machine.

2.11 Other Reports and Formats:

1. Fruit and Vegetable yearly quantitative arrival into Fruit and Vegetable Mandi in quintal [IND-OTH-1]

2. Commodity yearly quantitative arrival into Commodity Mandi in quintal [IND-OTH-2]

3. Details of daily Sale and prices of the produces [IND-OTH-3]

4. Commodity details at the Indore Mandi including prices. [IND-OTH-4]

5. Fruit and Vegetable details at the Indore Mandi including prices. [IND-OTH-5]

6. Traders Information in the state of MP [IND-OTH-6]

7. Entry Register Indore Mandi [IND-OTH-7]

8. Mandi Fee Collection Register [IND-OTH-8]

9. Schedule of the produces in MP [IND-OTH-9]

10. Warehouse in MP[IND-OTH-10]

2.12 GPP (Government Procurement Points):

Following are the Government Procurement Points: 1. MARKFED.

2. Nagarik Apurti Nigam (NAN)

3. Indore Premier Co-operative Bank (IPC)

a. IPC established Co-operative societies at the village level

b. Members are Farmers

c. IPC land money as Loan

d. Produces are collected at the different procurement centers

e. 48 Procurement centres in Indore district, also catering to nearby villages.

f. Produces are sold at MSP.

4. GPP policies are decided by the Co-operative bodies.

5. GPP are Co-operative centres.

2.13 MSP (Minimum Support Price):

The purchases are made from the rates declared by the Govt. of India, the rate is called MSP (Minimum Support Price). MSP is decided by Central Government. The Minimum Support Prices were announced by the Government of India for the first time in 1966-67 for Wheat in the wake of the Green Revolution and extended harvest, to save the farmers from depleting profits. Since then, the MSP regime has been expanded to many crops. Minimum Support Price is the price at which government purchases crops from the farmers, whatever may be the price for the crops.



1. Objective of MSP:

a. Effective price support operations for safeguarding the interests of the farmers

b. Distribution of food grains throughout the country for Public Distribution System

c. Maintaining satisfactory level of operational and buffer stocks of food grains to ensure

National Food Security

2. State government adds on to Central Government decided MSP, by including:

a. Subsidy on the Fertilizer

b. Subsidy on the Power

c. Subsidy on the diesel

d. Cultivation Level Subsidy

The MSP is announced by the Government of India for 25 crops currently >at the beginning of each season viz. Rabi and Kharif. Following are the 25 crops covered by MSP: 1. Kharif Crops

a. Paddy

b. Jowar

c. Bajra

d. Maize

e. Ragi

f. Arhar(Tur)

g. Moong

h. Urad

i. Cotton

j. Groundnut

k. Sunflower Seed

l. Soyabeen Black

m. Sesamum

n. Nigerseed

2. Rabicrops

a. Wheat

b. Barley

c. Gram

d. Masur (Lentil)

e. Rapeseed/Mustard

f. Safflower

g. Toria

3. Other Crops

a. Copra

b. De-Husked Coconut

c. Jute

d. Sugarcane

Rationale If there is a fall in the prices of the crops, after a bumper harvest, the government purchases at the MSP and this is the reason that the priced cannot go below MSP. So this directly helps the farmers.



Determination of Minimum Support Prices In formulating the recommendations in respect of the level of minimum support prices and other non-price measures, the Commission takes into account, apart from a comprehensive view of the entire structure of the economy of a particular commodity or group of commodities, the following factors:

a. Cost of production

b. Changes in input prices

c. Input-output price parity

d. Trends in market prices

e. Demand and supply

f. Inter-crop price parity

g. Effect on industrial cost structure

h. Effect on cost of living

i. Effect on general price level

j. International price situation

k. Parity between prices paid and prices received by the farmers.

l. Effect on issue prices and implications for subsidy

The Commission makes use of both micro-level data and aggregates at the level of district, state and the country. The information/data used by the Commission, inter-alia include the following:

a. Cost of cultivation per hectare and structure of costs in various regions of the country and

changes there in;

b. Cost of production per quintal in various regions of the country and changes therein;

c. Prices of various inputs and changes therein;

d. Market prices of products and changes therein;

e. Prices of commodities sold by the farmers and of those purchased by them and changes therein;

f. Supply related information - area, yield and production, imports, exports and domestic

availability and stocks with the Government/public agencies or industry;

g. Demand related information - total and per capita consumption, trends and capacity of the

processing industry;

h. Prices in the international market and changes therein, demand and supply situation in the world

market;

i. Prices of the derivatives of the farm products such as sugar, jaggery, jute goods, edible/non-

edible oils and cotton yarn and changes therein;

j. Cost of processing of agricultural products and changes therein;

k. Cost of marketing - storage, transportation, processing, marketing services, taxes/fees and

margins retained by market functionaries; and

l. Macro-economic variables such as general level of prices, consumer price indices and those

reflecting monetary and fiscal factors.

As already mentioned, 25 agricultural commodities are currently covered under the mandate given to the CACP for advising the government in respect of the price policy. The Commission is required to convey its recommendations to the Government well before the sowing season of the crop. With a view to interacting with various interest groups, the Commission follows the sequence of steps indicated below:

a. The Commission identifies the main issues of relevance for the ensuing season (short, medium or

long turn).



b. The Commission sends a questionnaire to Central Ministries, State Governments and other

organizations related to trade, industry, processors, and farmers both in the cooperative and the

private sector and seeks their views on certain issues and factual information on related

variables.

c. Subsequent to step (ii), the Commission holds separate discussions with the State Governments,

Central Ministries/Departments and other organizations. The Commission also interacts with

research and academic institutions and keeps track of relevant studies and their findings.

d. The Commission visits certain areas for on-the-spot observations and feedback from local level

organizations and farmers.

How MSP is decided? The government decided the support prices for various agricultural commodities after taking into account the following:

Recommendations of Commission for Agricultural Costs and Prices

Views of State Governments

Views of Ministries

Other relevant factors.

Price Support Scheme (PSS) for Oil seeds and Pulses The Department of Agriculture and Cooperation implements the Price Support Scheme for Oil Seeds and Pulses through the National Agricultural Cooperative Marketing Federation of India Ltd. NAFED is the nodal procurement agency for Oilseeds and pulses, apart from the Cotton Corporation of India. So, when the prices of oilseeds, pulses and cotton fall below MSP, NAFED purchases them from the farmers. MSP can be found from: http://eands.dacnet.nic.in/MSP.htm and Minimum Support prices as on 26/12/2012 is available at http://eands.dacnet.nic.in/msp/msp-26-12-2012.pdf and http://cacp.dacnet.nic.in/ link. Minimum Support Price for Kharif Crops for 2012-13 season approved The Cabinet committee on Economic Affairs today approved the Minimum Support Prices (MSPs) for Kharif Crops of 2012-13 Season. The MSP of Paddy (Common) has been fixed at Rs.1250 per quintal and of Paddy (Grade A) at Rs.1280 per quintal, which represents an increase of Rs.170 per quintal over the last year's MSPs. The MSPs of Jowar (Hybrid) and Ragi have been raised to Rs.1500 per quintal providing an increase of Rs.520 and Rs.450 per quintal respectively. The MSPs of Bajra and Maize each have been raised by Rs.195 per quintal and fixed at Rs.1175 per quintal each. The MSP of Jowar (Maldandi) has also been raised by Rs.520 per quintal over the last year's MSP and fixed at Rs.1520 per quintal. The MSP of Urad has been raised from Rs.3300 per quintal to Rs.4300 per quintal. The MSPs of Groundnut-in-shell, Sunflower seed, Sesamum and Niger seed have been increased by Rs.1000, Rs.900, Rs.800 and Rs.600 per quintal over the last years MSPs and have been fixed at Rs.3700, Rs.3700, Rs.4200 and Rs.3500 per quintal, respectively. The MSPs of Soyabean (Black) and Soyabean (Yellow) have been increased by Rs.550 per quintal each over the last years MSPs and fixed at Rs.2200, Rs.2240 per quintal respectively. MSP of Cotton (Medium Staple) has been raised from Rs.2800 to Rs.3600 per quintal and Cotton (Long Staple) has been raised from Rs.3300 to Rs.3900.

2.14 Transporter:

4. Area wise (State wise) transporters are available

http://eands.dacnet.nic.in/MSP.htmhttp://eands.dacnet.nic.in/msp/msp-26-12-2012.pdfhttp://cacp.dacnet.nic.in/



5. Point to Point transportation available.

6. Finalization of the transporters over phone

7. Rates

a. Rates are based on Quintal

b. Rate varies and depends on the supply and demand No uniform rates

c. Station based rates not kilometre based rates

d. Rates are decided through competitive bidding process.

8. There are near about 1000 transporters associated with different transporters associations

a. Transporters Association

i. Area wise transporters association

9. Transporters available in Indore:

a. Transport Nagar, Near Bhawan kuan

b. Devash Nagar Traporter, Devash Naka

c. Transporter in Ring Road, Near Rajiv Gandhi Square

10. Truck Type:

a. 10 Wheels: 16 Tonnes

b. 12 Wheels: 20 Tonnes

11. Transporters prepares 3 copies of Bilti (Information of the carriage)

a. 1 sender copy

b. 2 copies with the truck

i. 1 copy remain in the truck

ii. 1 copy given at the time of delivery.

c. Bilti Contains

i. Sender Name and address

ii. Receiver Name and Address

iii. Station (City to transfer)

iv. Particulars:

1. No. of Bags (Bori)

2. Goods/Item details

3. Rate of Transportation per quintal

4. Total Quantity in the truck

5. Total freight charges.

12. Transporters gets permit from the MP Transport Department. Following are different permits

provided by transport department of MP

(Permits: http://122.168.193.74/OPS/Permithomepage.aspx).

a. State Carriage Temporary permit Inter State

b. State Carriage Permanent permit Inter State

c. State Carriage Temporary permit Regional

d. State Carriage Permanent permit Regional

2.15 Traders (As suggested by Mandi Secretary):

1. There are around 1400 traders trading in the Indore Mandi.

2. Traders details are maintained by the Mandi as they are provided with the License (Food Grain

license) to Trade.

3. Mandi Secretary suggested they want a platform to maintain traders information. After issuing

license the traders should be provided with an interface using which they can login to the website,

wherein they can do the following:

a. View Traders information

http://122.168.193.74/OPS/Permithomepage.aspx



b. View and update stock (stock should automatically updated once sell purchase happens)

c. Update Transaction process/details : daily transaction (view daily transaction upto 15 days

old data other old data should be put as history and can be retrieved by Mandi employees

at later dates)

d. Online application to sell and purchase

i. With the option to Print the Permit online. They should be allowed to print only

once then the printing option should be disabled. There should be option for Mandi

employee to unlock the printing option for the traders to print.

e. Online payment option - mandi fee payment(deposit), permit fee.

f. Most of the options should be view only for traders.

2.16 Trader Registration:

Trader has to register at Mandi to participate in any trading activities. Following is the process of registration: 1. Traders fills the License Application Form [Form No- 5-A IND- 10 A+ along with a demand draft of

Rs. 1,000, bank guarantee of 3 lacs and submit following documents

a. Memorandum of Company

b. Parichaya Patra

2. Mandi Authority verifies the credentials

3. Mandi Authority maintains the register of applications.

4. Mandi Authority issues the license to the Trader.

5. Trader license is valid for 5 years.

6. License can be renewed by paying Rs. 1,000 and filling up the documents again.

2.17 Market Functionaries of Mandi:

Market functionaries have to register at Mandi to help in the trading activities. They are involved in following activities:

1. Hammali

2. Weigh Man (Tulai)

3. Supervisor (Sarvekhyak)

4. Warehouse (Bhandagarik)

5. Transporter

Following is the process of registration of Market functionaries: 6. Market Functionaries fill up the form License Application Form *Form No- 5-C IND- 10 C+ and pays

Rs. 10 as the license fee. Market Functionary provides following document(s):

a. Parichaya Patra



9. Mandi Authority issues the license to the Market Functionary.

10. Trader license is valid for 1 year.

11. License can be renewed by paying Rs. 10 and filling up the again.

2.18 Processing Unit Registration:

Processing unit can get the license from the Mandi Authority to process the produces. Following is the process of registration:

1. Processing Unit fills the License Application Form *Form No- 5-B IND- 10 B+ along with a demand

draft of Rs. 1,000 and submit following documents

a. Memorandum of Company

b. Parichaya Patra





4. Mandi Authority issues the license to the Processing Unit.


License can be renewed by paying Rs. 1,000 and filling up the documents again.

2.19 CA (Commission Agents) and Broker Registration:

CA and Broker can get the license from the Mandi Authority to participate in the Trading (Secondary Trading). CA will have the capacity to make the payment to the seller where as Broker will do the trading on behalf of the Trader. Following is the process of registration:

1. CA and Broker fills the License Application Form *Form No- 5-C IND- 10 C+ along with a demand

draft of Rs. 1,000 for CA and Rs.800 for Broker and submit following documents

a. Parichaya Patra



4. Mandi Authority issues the license to the CA/Broker.


License can be renewed by paying Rs. 1,000 and Rs.800 for CA and Broker respectively and filling up the documents again.

2.20 Farmer Database (Farmer Registration)[As suggested by Mr. Vergish Abrahim, NIC, Bhopal]:

1. Mr. Vergish Abrahim, NIC, Bhopal, MP suggested that as NeGP services are directed for Farmers, it is

important to maintain the database of the Farmers. He also suggested that they have a Farmer

Database, which they can share with NeGP portal using web services.

2. Current Database is creating unique Kishan ID for each farmer.

3. Registration of the Farmers should be done at the Mandi.

4. The proposed farmer database will have the following:

a. Name of the Farmer

b. Fathers Name

c. Village

d. Kashra No.

e. District

f. State

g. Record of rights (Rin Pustika)

h. Land type

2.21 RMC

1. Registered Marketing Centres. These are details of the Markets.

2. Mandi Profiles are known as RMC Database.

2.22 Secondary Market

When the trading happen between the traders for the produces, then the process is known as secondary trading. Mandi is not Capturing/ maintaining any information of the secondary trading. The information on the trading is updated to the Mandi authority within 15 days of the trading. Trader also update on the stock of the produces. Based on the same the trader gets Anugya Patra (NOC).Following are the different types of secondary trading:

1. Closed Tender



a. This method is similar to the Open Auction method, except that bids are invited in the form of closed tender rather than by Open announcement. The produce is displayed at the shop of the CA is allotted lot numbers. The perspective buyers visit the shops, inspects the lots, offer a price for the lot which they want to purchase on a slip of paper, and deposit the slip in the sealed box laying at the commission agents shop. When the auction time is over, the slips are arranged according to the lot number, and the highest bidder is informed by the commission agent that his bid has been accepted and that he should take the delivery of the produces.

2. Under Cover or Hatter System a. By this method, the prices of the produce are settled by the buyer and the CA of the seller by

pressing/twisting the fingers of each other under cover of the piece of cloth. Code symbols as associated with the twisting of the fingers, traders are familiar with these. The negotiation continues in this manner till the final price is settled.

3. Private Agreement a. By this method, prices are fixed by mutual agreement. The method is common in

unregulated markets and village markets. Under this method, the individual buyer come to the shop of CA at a time convenient to the later and offer price of the produces which they think, are appropriate after the inspection of the sample. If the price is accepted, the CA conveys the decision to the seller and the produce is given, after it has been weighed, to the buyer.

4. Quoting on Sample a. By this method the commission agent takes the sample of the produce to the shop of the

buyer instead of buyer going to CAs shop. The price offered, based on the sample, by the prospective buyers. CA makes a number of rounds of the prospective buyers until none is ready to offer/bid price higher than the one offered by the particular buyer. The produce is given to the highest bidder.

5. Dara Sale a. By this method, the produce in different lots is mixed and then sold as one lot. The

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