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Lucette Grace O. Gotinga Information Management October 11, 2014

Should DLSU move to the cloud?

DLSU should move some to cloud computing. There are several advantages of cloud computing such asit drives down IT costs. This is because of the elimination of funding the stand-alone software andservers. Furthermore, there is an unlimited storage space and automatic software integration DLSU will

move to cloud. Transferring to cloud computing may help DLSU resolve issues on room space as therewould be a spare room in which can be convertible to a classroom. Since DLSU is composed of a hugenumber of members, operating in cloud computing is advantageous due to its scalability toaccommodate a large number of users. Also, there would be an easier and efficient back-up anddisaster recovery of the files.

However, cloud computing is being questioned due to security, privacy, and compliance. Therefore, Isuggest that DLSU must not move all its services in the cloud especially if it contains sensitiveinformation. DLSU can move its Admissions and Financial Aid services in the cloud just like what BostonCollege did. Also, DLSU can use Google Apps for Education for its students and employees email andcollaboration tools just like New York University did to its systems.

DLSU Now The Information Technology Center of DLSU-Manila maintains the followingInformation Technology facilities:Networking Equipment

3Com Total Control Remote Access Servers (RAS) 802.11b/g wireless LAN (WiFi) devices. CSU/DSUs Ethernet switches Layer 2 Fast Ethernet switches Layer 3 Gigabit Ethernet switch Modems Print servers Repeaters/hubs Routers TELCO Grade Core Switch Terminal servers

Networking AccessDirect Wired ConnectionDial-up ConnectionInternet Infrastructure45 Mbps bandwidth allocated to DLSU -Manila10 dial -up lines at 33.6 Kbps with trunk-hunting facility for students

5 dial -up lines at 33.6 Kbps with trunk-hunting facility for facultyCloud Advantagesfor DLSU

Educational practitioners Students IT StaffNew teaching scenarioscan be employed

Extended learningoutside the university asthe applications arereadily available at home

Reduced installation andmaintenance efforts.

Easy collaboration withstudents, faculties, and

Easy collaboration withother students

Cost saving in ITinfrastructures

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Lucette Grace O. Gotinga Information Management October 11, 2014

foreign teachingprofessionals outside thecountry

CloudDisadvantages forDLSU

Security and Privacy Cloud Vendor Lock-in Expand the Internet bandwidth within the University If the Internet goes down, all systems in cloud will also be affected

Cost and Benefit Analysis

It shows that an educational institution can significantly cut its cost when it shifted to cloud computing.More specifically, the cost and benefit analysis below shows that DLSU can save approximately by$40,388.92 hosting its services in the cloud.

COST AND BENEFIT ANALYSIS FOR DLSU (Approximates)Cost QTY On Server On Cloud

Server Hardware & OS 1 $ 7,894.50 $ -Backup Server Hardware& OS

1 $ 7,894.50 $ -

Uninterrupted PowerSupply (UPS)

2 $ 2,072.00 $ -

Auxiliary ServerEquipment

1 $ 2,000.00 $ -

Content DevelopmentSoftware

1 $ 5,580.00 $ 5,580.00

Support and MaintenanceCost (based on salaries oftwo staff for 36 months)

1,000 $ 36,000.00 $ -

Hosting Costs 60 $ 2,160.00 $ 21,232.08Cooling systems and powerconsumption

100 $ 3,600.00

TOTAL COSTS $ 67,201.00 $ 26,812.08

References:

Martinez, Jose and Lorenzo, Miguel (2014). Cloud computing and education: A state-of-the-art survey.Computers & Education vol. 80 pp. 132-151. Escuela Tecnica Superior de Ingenieros deTelecomunicacion, Universidad de Valladolid, Paseo de Belen 15, 47011 Valladolid, Spain