Industry Team Government & Industry Committee Updates October 2014 1 Government & Industry Committee...

Industry Team

Government & Industry Committee UpdatesOctober 2014

1


Presented byTanya Elliott

Analyst Warehouse, LLC

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Overview

Industry Team Q’ s Tips CAF Consolidation Call Center Transition JPAS Documentation Account/Training

Requirements CATS Portal PSMO/Policy/DSS Updates OBMS

JPAS Misc eQIP by Design DEERS/PDR Update JVS System Modifications SWFT

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Renita “Toni” MacDonald (Boeing)

Tanya Elliott (Analyst Warehouse)

Quinton Wilkes (L-3 Communications)

Steven Burke(Lockheed Martin)

Jeremy Wendell (Northrop Grumman)

Carla Peters-Carr (Northrop Grumman)

Susie Bryant (Raytheon)

Sheila Garland (Ball Corporation)

The JPAS Industry Team (est. 2004)

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https://www.classmgmt.com/home/index.aspLog in to Members only section, select “Q’s Tips” from menu

A forum to assist the Industrial Security community with additional guidance, training, and application for use of government databases and processes affecting industry

Located in members only section on NCMS website E-mail links to Industry Team members E-mail links to ask questions re: JPAS and SWFT Hot Topics Upcoming Training

NCMS Board of DirectorsIndustrial Security Professionals Certified (ISP)Gov’t & Industry Committee ChairIndustry Team Subcommittee ChairNCMS Presidential Award Winner

Q’ s Tips

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DoD CAF ConsolidationDefense Adjudication Activities FacilityDefense Adjudication Activities Facility

WHSCAF

Joint StaffCAF

DISCO DOHA Adj

Air ForceCAF

ArmyCCF

NavyCAF

Note: DoD CAF Consolidation does not include: DIA, NGA, NRO, NSA, or DOHA-A

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RKB – International Functions

Outgoing Visit Requests-Cleared (US) Security Assurances (Cleared) NATO Security Clearance Verification (Foreign) Limited Access Authorization requests Foreign FSC Verifications

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Functions of Personnel Security Management Office for Industry (PSMO-I)

Liaison to DoD

CAF

Personnel

Clearance

Processing

PCLOversig

ht

Interim Suspens

ion

NISP Rqmts

e-QIP submissions

e-Fingerprints

Interim Clearances

Customer Support

Clearance System Records Data Management

Incident Report Oversight

PCL Eligibility/Access

Non-disclosure Agreement (SF-

312)

increased visibility

efficiency

timeliness

collaborative effort

systematic vision

centralized communication

streamlined processes

PSMO-I

Overdue PRs

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Channels of Communication

VOI

DSS Webinar

DMDC PSA

JPAS Website

JPAS PMO meetings

E-Mail ListservISFDCDSE Flash JPAS SMO emailsAskPSMO-I Webinar Participants

Briefings to Industry

NCMS

DSS Website

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JPAS, SWFT, DCII, and non-Industry e-QIP call center functions have transitioned from the DSS Call Center to the DMDC Contact Center.

DMDC Contact Center: •Contact Information

– 1-800-467-5526– [email protected] – [email protected]

•Menu Options: 1 – JPAS2 – e-QIP (Non-Industry)3 – SWFT4 – DCII5 – Personnel Security Inquiry 6 – General Inquiry / Contact Center

Information

DMDC Contact Center: •Contact Information

– 1-800-467-5526– [email protected] – [email protected]

•Menu Options: 1 – JPAS2 – e-QIP (Non-Industry)3 – SWFT4 – DCII5 – Personnel Security Inquiry 6 – General Inquiry / Contact Center

Information

Call Center Transition

DSS Call Center: •Contact Information

– 1-888-282-7682– [email protected]

•Menu Options:1 – STEPP/ISFD/Industry ONLY

e-QIP Account Lockout or Password Reset

2 – Personnel Security or Facility Clearance Inquiry

4 – e-QIP5 – STEPP6 – ISFD8 – General Inquiry / Call Center

Contact Information

DSS Call Center: •Contact Information

– 1-888-282-7682– [email protected]

•Menu Options:1 – STEPP/ISFD/Industry ONLY

e-QIP Account Lockout or Password Reset

2 – Personnel Security or Facility Clearance Inquiry

4 – e-QIP5 – STEPP6 – ISFD8 – General Inquiry / Call Center

Contact Information

Click here for the DMDC PSSARClick here for the DSS SAR

DoD CAF Call Center: •Contact Information

– 301-833-3850 SSOs and FSOs ONLY

•Menu Options: 5 – Industry

DoD CAF Call Center: •Contact Information

– 301-833-3850 SSOs and FSOs ONLY

•Menu Options: 5 – Industry

PSMO-I Customer Service:Email/Online received via mailbox at:[email protected]

PSMO-I Customer Service:Email/Online received via mailbox at:[email protected]

See next pg for sending secure docs to DMDC

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Two primary methods for sending encrypted email to DMDC Contact Center: [email protected]. Standard S/MIME email encryption2. Use the AES256 encryption option in WINZIP to password protect your

message.

See DMDC homepage for additional instructions Documents you may wish to send encrypted: PSSAR, and/or additional

attachments

Sending Secure Contents to DMDC

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DMDC publishes a quarterly newsletter that is accessible from the JPAS login screen: https://www.dmdc.osd.mil/psawebdocs/docPage.jsp?p=JPAS

DMDC Newsletter

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JPAS Account Management Policy Procedures Governing Use of JPAS by cleared Contractors

Appendix A: of JPAS Account Management Policy

JPAS Account Request Procedures JVS Modifications JPAS Points of Contact JPAS Policy Guidance All documentation can be found via links on DMDC/JPAS Login

screen

Note: Information is updated periodically, so check often for updates

JPAS Documentation

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Clearance Requirements The minimum requirement for JPAS access is Secret eligibility. Levels 2, 3 and 8 require

an SSBI at minimum

Training Requirements JCAVS / Cyber Awareness / PII

Personnel Security System Access Request (PSSAR) Form Use PSSAR dated Sep 2013, previous versions (including Sep 2013 DRAFT) will be

rejected Initial accounts for Primary Account Managers - send to DMDC Contact Center Subsequent accounts – send to appropriate JPAS Account Manager

Letter Of Appointment (LOA) Required for ALL Industry Account Managers in addition to the PSSAR

Note: Account Managers are responsible for maintaining PSSAR forms and initial training certificates (in case of audit or incident)

JPAS Account Requirements

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JPAS/JCAVS Virtual Training for Security Professionals STEPP course PS123.16http://www.cdse.edu/catalog/elearning/PS123.html JCAVS LEVEL 7 and 10 USERS ONLY (in place of JCAVS training above): Introduction to Personnel Security, STEPP course PS113.16

http://www.cdse.edu/catalog/elearning/PS113.html

Cyber Security Awareness/Information Assurance Course(2 options) http://iase.disa.mil/eta/cyberchallenge/launchPage.htmCyber Awareness training required annually*

Personally Identifiable Information course (2 options) http://iatraining.disa.mil/eta/piiv2/launchPage.htm http://www.cdse.edu/catalog/elearning/DS-IF101.html (must have STEPP acct)

PII training required annually*

* If your agency/service/company is already performing this training internally, no additional training is required. JPAS Users are responsible for maintaining annual refresher training dates in case of audit

Required Training

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Personnel Security System Access Request (PSSAR)(Required for JPAS, eQIP permissions, and SWFT)

Note: Completed PSSARs should be submitted to appropriate Account Manager or DMDC Contact Center as outlined in PSSAR Procedures. Page 3 of PSSAR provides detailed instructions for completion.

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System Access Request (SAR)(Required for ISFD)

ISFD SAR-related correspondence should be submitted as follows:

Fax: (703) 493-8965 e-mail: [email protected] US mail:

DoD Security Services Center10430 Furnace RoadSuite 101Lorton, VA 22079

The SAR can be obtained from the DSS/ISFD Webpage

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Case Adjudication Tracking System CATS– to adjudicate electronic investigations

Faster and easier communication between Security Managers , FSOs and DSS/CATS Will be able to upload and forward electronic documents (.PDF) to the new DSS PSMO

Classified Non-Disclosure Agreements (SF-312) Incident Reports and supporting documentation Other

Version 4 will retool and restructure the adjudication process Incorporates HSDP-12 determinations All CAFs on same version of CATS Clean Secret cases will be e-Adjudicated Non e-Adjudicated will route for human adjudication Services will begin using CATS v4 in 4th QTR 2014 Industry will follow early next year

CATS Portal

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DSS PSMO-I Updates The PSMO-I backlog is decreasing.

e-QIP Inventory as of 9/8/14 Total e-QIPs: 949 Oldest e-QIP: 9/8/14 PPR: 136 SSBI: 152 NACLC: 661

Research, Recertify, and Upgrade Actions Research - Research requests will be forwarded to the PSMO-I for action

regarding any front end submission process concerning Interim eligibilities, overdue PR notifications and SF 312 processing. They can also be submitted for any official requests for information by the PSMO-I.

Recertify/Upgrade - Recertify requests will be used by the DoD CAF to assist in any adjudicative action, issues or responding to official requests for information by the DoD CAF. When requesting the reciprocity of eligibility please submit an Upgrade Request to the DOD CAF-Industry Division.

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Customer Service Requests

Submit RRUs to “DOD CAF IND” The PSMO will review all service requests and provide a response within 2-3

days. Service Requests that require an adjudicative action will be forwarded to the CAF; the FSO will receive a message from the PSMO indicating what action has been taken

Submit an RRU to research, recertify, or upgrade eligibility Request SSN Correction (DoD CAF may request copy of SSN card) You can only submit one RRU per person at a time; once cancelled, you can

submit another JCAVS users within the same Security Management Office (SMO) can cancel an

RRU if it has not yet been assigned to an adjudicator You will receive an "Eligibility Change" or a "CAF Response to RRU Request" OK to use RRU to respond to CAF message Do not use RRUs to check on investigation status

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Use of PKI Certificates – Please note that it is wrongful to willingly use another individual's PKI certificate for authentication/logon to JPAS as the certificate is the digital representation of another person's identity. This is considered to be a misuse of technology and will result in a security incident and potentially permanent debarment from having a JPAS account.

Deleted JPAS Accounts – If your Account was created under a previous SMO that you previously separated from, the JPAS Account will be deleted. Please ensure your account is associated with your existing SMO. Denied, Revoked , Suspended or any other unfavorable eligibility No owning and/or servicing SMO Separated categories Inactivity of 45 days

NO Test or “Dummy” SSNs in JPAS – JPAS is a DoD System of Record; inputting test or “dummy” SSNs into the system is a violation of system policies and is STRICTLY prohibited. If you input test SSNs into JPAS, your account will be terminated and a misuse of technology incident will be recorded on your JPAS record.

Policy Updates

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DSS News/Updates is posted periodically to the DSS website. Please check in periodically at the following website: http://www.dss.mil/index.htmlInformation on the use of JPAS (DSS News 7/15/14)

Industrial Security Letter (ISL) 2006-01, article #3, advised contractors that the Department of Defense designated the Joint Personnel Adjudication System (JPAS) as its system of record for contractor eligibility and access to classified information. In accordance with NISPOM paragraph 2-200b, contractors are responsible for annotating and maintaining the accuracy of their employees' access records in JPAS.

The Defense Manpower Data Center (DMDC) establishes processes and procedures for the use of JPAS. In order to maintain a JPAS account, contractors must comply with DMDC's processes and procedures related to account management, control of JPAS information, and system use which can be found on the DMDC website at: https://www.dmdc.osd.mil/psawebdocs/docPage.jsp?p=JPAS

DSS News/Updates

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SF 312s (DSS News 7/22/14)SF-312s for Industry should be mailed to the Personnel Security Management Office for Industry's (PSMO-I's). Their address is:

7556 Teague Road, Suite 500, Hanover, MD 21076 or Fax the SF-312s to: 443-661-1140

Reporting Conduct Involving Marijuana (DSS News 7/16/14)Cleared Contractors in states that have enacted laws authorizing the medical use of marijuana, or in states that have enacted laws authorizing the use, possession, production, processing and distribution of marijuana, are required to report use, possession, production, processing, or distribution of marijuana as adverse information in accordance with NISPOM paragraph 1-301a.

DSS News/Updates (cont)

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STATE LAWS IMPACTING CLEARED EMPLOYEES State Laws and Impacts to Federal Security Clearances/Eligibility:

There has been some inquiry as to recent changes to state laws and the potential effect on federal security clearances. Please note that regardless of state level decriminalization or legalization of schedule 1 narcotic possession or use, it is still a Federal level offense and subject to litigation under the Controlled Substances Act (USC Title 21). Beyond the legal issues, use of controlled substances may have a negative impact on the government’s risk model for allowing access to classified materials. SOs/FSOs should report all substance abuse issues via the security incident process.

Industrial Security Letter (ISL) 2006-02, also provides guidance on substance abuse reporting for industry.

For additional information on recent state legalization of marijuana and the lack of impact to Federal law, please see the following links: http://www.whitehouse.gov/ondcp/state-laws-related-to-marijuana http://www.justice.gov/dea/druginfo/ds.shtml

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DD254 DSS is developing a DD254 electronic database system NCMS is coordinating with NISPPAC to create a DD254 Working Group to help

define additional requirements and beta test the system 20 personnel from 17 different companies have been identified to participate in the Working

Group

DD254 Automated System will allow all Program Managers, Contracting Officers and FSOs to create, monitor, and distribute DD254s Will also allow Primes to distribute DD254 to Subs electronically

Initial implementation tentatively projected for release in December 2014

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New Interim Clearance Process

• Review SF-86• Investigation Scheduled• Review National Databases• Review Fingerprint results

• Review SF-86• Investigation Scheduled• Review National Databases• Review Fingerprint results

• OPM testing e-Delivery of the Advanced NAC with the SF-86• DISS PMO working on ingest of OPM product for e-Interim module

‾ CATS V.4 estimated deployment end of June/early Jul• Next: DSS will dual test manual and automated solution• DSS will implement 30 days after favorable testing• Will send notification to industry prior to implementation

• OPM testing e-Delivery of the Advanced NAC with the SF-86• DISS PMO working on ingest of OPM product for e-Interim module

‾ CATS V.4 estimated deployment end of June/early Jul• Next: DSS will dual test manual and automated solution• DSS will implement 30 days after favorable testing• Will send notification to industry prior to implementation

Advance NAC

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ODAA Business Management System (OBMS)

OBMS is a secure, web-based system, designed to automate and streamline the Certification and Accreditation (C&A) process.

A National Industrial Security Program (NISP) Central Access Information Security System (NCAISS) account is required to access OBMS

The DSS NCAISS Portal is a web-based application that provides Public Key Infrastructure (PKI)-based authentication services to DSS applications and information systems for authorized users. Users may request access to multiple DSS applications that have been integrated with the Portal using the automated account request process.

You can create your OMBS account through self-registration within the NCAISS Tutorial and OBMD Integration Tutorial located on the DSS webpage

A Few OBMS Benefits: Utilizes Single Sign-On (SSO) Capabilities (Common Access Card (CAC) authentication, or External Certification Authority (ECA) Retrieve real-time statuses of System Security Plans (SSP) submissions, reviews, approvals, clarification, and/or rejection of request Manage and monitor C&A Activities Streamlined Memorandum of Understanding/Agreement (MOU/A) Process Provides Government Contracting Authorities (GCAs) the ability to submit Risk Acceptance Letters and Request Priority Reviews Receive automated notifications of SSP statuses for Industry and DSS stakeholders Reporting features and capabilities Supports Digital Signature of documents Central Repository for SSP and C&A Records Bulletin Board Forum for collaboration and knowledge sharing

For additional info: http://www.dss.mil/diss/obms.html

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JPAS Subjects with N/A, No-US Citizen or Blank

Do not directly contact the DoD CAF or DEERS teams on citizenship issues

8 August 2014: DMDC has been working closely with the military and civilian personnel centers to get the

U.S. Citizenship field updated across all databases (e.g., personnel center, PDR, JPAS) for JPAS subjects who are verified U.S. Citizens.

A request for an extension until 31 August 2014 was granted by USD(I). Please note that DMDC will be pulling all JPAS subjects with a non-U.S. Citizenship, N/A, or

blank value and providing these numbers to USD(I) on August 25, 2014. USD(I) will make a final outcome determination at that time. We ask that you continue to get this information updated as fast as possible so no JPAS subject is negatively impacted.

Please utilize the JPAS Data Correction Checklist as a tool to assist SO/FSO where to update the Citizenship information. Please see the prior 9 July 2014 update for additional information.

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The Data Correction Checklist can be used to assist JPAS users with getting PII information updated on subjects with an active or prior DoD affiliation. These records have been populated with a DoD Electronic Data Interchange Person Number (EDIPN) that is located under the SSN field in JPAS.

For detailed information on getting these records updated, please go to the following link:

https://www.dmdc.osd.mil/psawebdocs/docRequest/filePathNm=PSA/appId=560/app_key_id=1559jsow24d/siteId=7/ediPnId=0/userId=public/fileNm=JPAS+Data+Correction+Checklist.pdf

You can also access this information from the JPAS Login screen

JPAS Data Correction Checklist

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Select Person Screen To search for a person you must enter the SSN or EDI PN If searching by EDI PN you must also enter Last Name and DOB (screen will refresh if selecting this

option)

Last Name and DOB not required when searching by SSN Select Display Person Summary to pull up the subject

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Inactive Account Deletion Policy In order to comply with CYBERCOM TASKORD 13-0641, JPAS/SWFT/DCII has decreased

the inactive account deletion deadline from 90 days to 45. This change will not affect the current 30 day account lock due to inactivity. Users should remember to login every 30 days to prevent any interruption in access. This enhancement is currently planned to be implemented on 9 March 2014.

The JPAS Account Manager Policy and Policy Updates has been updated to reflect this modification. Please note, only DoD Common Access Card holders will be able to access the original CYBERCOM task order.

Note: If you do not log in to JPAS at least every 30 days, your JPAS will become inactive and you will need to provide current training certificates to get it reactivated

JPAS TIMELINES

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When you log in to JPAS and click the “I agree” button, you are consenting to the terms and use of the JPAS application. Please make note of some the misuses of JPAS: Sharing username, password, CAC or PIV cards and/or associated PIN numbers to access the systemAllowing non-cleared individuals to access the systemLeaving JPAS application unsecured while logged inAllowing others to view data on the JPAS screen that do not have the proper authorizationProviding printouts of JPAS screen without proper authorizationQuerying the JPAS application for ‘celebrity records’Querying the JPAS application for your own record

Note: See JPAS Account Management Policy Section 5.8 Misuse of JPAS

Common Misuses of JPAS

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Personnel are granted access to JPAS for the specific purpose of verifying eligibility and determining access to classified information of their service members/employees and/or visitors. There is no other authorized use of JPAS or JPAS records.The guidance to military, DoD and non-DoD civilian JPAS users does not apply to NISP JPAS industry users regarding JCAVS Person Summary Screen Printouts. Industry JPAS users should continue to follow the NISPOM, and the guidance in Industrial Security Letter (ISL) 2010-01 dated January 28, 2010, article #5. (NISPOM 6-104a) Release of JPAS records.JPAS, as a U.S. Government information system, contains official government records. The information in JPAS must be protected from unauthorized disclosure and used only for authorized purposes. Contractor personnel may only use their JPAS accounts to manage the access records of their company’s employees and consultants, and to verify the access levels and employment affiliations of incoming visitors who require access to classified information. Contractor personnel are not authorized to, and may not, release printed or electronic copies of JPAS records to any person or entity. The appropriate U.S. Government release authority (commonly in an agency Privacy Act Office) is responsible for making release decisions regarding all JPAS records in accordance with the Privacy Act of 1974.

Note: Clarification Regarding JCAVS Person Summary Screen PRINTOUTS: www.dss.mil/about_dss/news/20140527.html

JPAS Printouts

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If a Government Agency asks for a printout, please notify your DSS Industrial Security Representative (ISR) so that DSS can address the issue with that agency.

Contractor security functions can be accomplished without printing from JPAS. – If a visit requires access to classified information and JPAS is not available to verify the visitor's

personnel security clearance (PCL) level, a visit authorization letter may be used. Reference NISPOM paragraph 6-104b.

– Contractors may continue to inform employees of the status of their eligibility and access to classified information, the date of their last investigation, and consult with employees regarding their personal information in order to maintain accurate access records in JPAS in accordance with NISPOM paragraph 2-200b.

– As a reminder, all JCAVS printouts must be protected from unauthorized disclosure and in accordance with the requirements for privacy/sensitive information and For Official Use Only (FOUO), Privacy Act of 1974. Privacy Act requests must be made according to the JPAS SoRN Record Access procedures.

Release of JPAS Records

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Verification of Subject Name

JPAS Users whose Last Name and/or First Name in JPAS does not match their PKI Login Credential may receive the following letter from the JPAS Help Desk:

THIS IS YOUR ADVANCE NOTIFICATION THAT DMDC MAY ADMINISTRATIVELY LOCK YOUR JPAS ACCOUNT DUE TO A FIRST OR LAST NAME MISMATCH ON YOUR JPAS RECORD AND LOGIN CREDIENTIAL. YOU HAVE 15 BUSINESS DAYS TO TAKE CORRECTIVE ACTION (if any). You have been identified as an individual who are using a first or last name mismatched credential to log into JPAS. Please ensure your name is your LEGAL name, NOT YOUR NICKNAME OR MAIDEN NAME, in JPAS. You may need to have your name be corrected in the PDR (aka DEERS) due to a previous or current DoD affiliation. If you have a prior or current DoD affiliation (defined as Common Access Card (CAC) holder issued by the DoD), Military, Civilian, Retiree, prior dependent or sponsor), please see the instructions at the bottom of this email or on the DMDC PSA JPAS web documents. If you have already updated your information and there is no mismatch between your credential and JPAS, thank you. If JPAS contains the wrong name, update JPAS and possibly the PDR immediately. If your credential contains your old name, please contact us for further instructions. DMDC will not ask that you purchase a new credential if your credential contains the old name. You may continue to use the existing credential until it expires. Thank you,JPAS

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Break in Access vs. Break in Service Break in Employment – When a cleared contractor terminates employment of an employee

with eligibility for access to classified information Debrief, Separate, Out-process

Break in Access – When a cleared employee no longer has a requirement to access classified information

Debrief, Separate, Out-process

Contractors should continue to submit adverse information reports as long as the employee has eligibility

Annual security refresher training is NOT required

Break in Access – When a cleared employee no longer has a requirement to access classified information but there is a reasonable expectation they may in the future

Debrief from access, maintain owning relationship until a separation action is necessary

Contractors should continue to submit adverse information reports as long as the employee has eligibility

Annual security refresher training is required

Guidance dated April 10. 2014 is posted to DSS website: http://www.dss.mil/documents/Posting_for_Contractors_-_Managing_PerSec_Records_in_JPAS.pdf

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eQIP by Design

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Secure Electronic Fingerprint Transmission

(SWFT)

By December 31, 2013 all fingerprint images that are provided in support of background investigations must be captured and submitted electronically. Please visit the Secure Web

Fingerprint Transmission (SWFT) web pages for more information on this USD(I) mandate at https://www.dmdc.osd.mil/psawebdocs/docPage.jsp?p=SWFT.

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Type Trans

Destination

NameSSNDOB

SWFT

OPM

Scanner

Industry Site

SWFT Process

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eFP Implementation OptionsThe December 2013 deadline for implementing an eFP solution has passed. Please review the eFP Implementation Guide to figure out which option is best for your company.

http://www.dss.mil/documents/psmo-i/eFP_Guide_Feb_2014.pdf

Option 1Company purchases eFP capture

equipment and submits FPs through SWFT

Costs: one time equipment + maintenance

Option 2Multiple companies share costs to purchase eFP capture equipment

and submit FPs through SWFT

Costs: one time equipment + maintenance

Option 3Cleared company submits eFPs

through SWFT on behalf of other company

Costs: per transaction fee

Option 4Third Party Vendor provides eFPs

to cleared company to submit through SWFT

Costs: per transaction fee

Option 5Government entity supports

cleared company to submit eFPs to SWFT or OPM

Costs: none at this time, subject to availability

Email questions: PSMO-I: [email protected]: [email protected]

Contacts

DMDC-SWFT Homepage

SWFT - Registration, Access and Testing Procedures

FBI Product List FBI Approved Channeler List

When submitting eFPs use:SOI: DD03SON: 346WIPAC: DSS-IND

eFP Setup & Submission

SWFT Approved List

Click Here

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Map Key

eFP Service Coverage Locations

Electronic Fingerprint Capture Sites (1076)DSS Field Office Locations (21) Note: The Field locations are not electronic fingerprint

capture sites.

Service Cost: $14 - $37

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JPAS Present and Future

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JPAS Present and Future

JPAS Today

Joint Access Management System (JAMS)+

Joint Clearance Access Verification System (JCAVS)=

Joint Personnel Adjudication Verification System (JPAS)

JPAS Future

Case Adjudication Tracking System (CATS)+

Joint Verification System (JVS)

=Defense Information Systems Security (DISS)

JVS is the system that will replace JPAS

(Scheduled for 2016)

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Why the New System? JPAS was built in early 2000 and the software is not compatible with

systems currently used by BTA (CATS, eQIP by Design)

JPAS was initially built for the Govt. and was not Industry specific

JPAS was initially built to host ~45,000 users, but at one time was hosting over 100,000 users, which far exceeds the initial capacity

JPAS is very difficult and expensive to update

New system being built from scratch

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DMDC has created a JPAS Users’ Checklist for upcoming changes to JVS In order for the person records to be properly migrated over to JVS, the JPAS team is

asking that you review the company/service persons’ names and update the records. The easiest way to find out if the Name (Last, First, Middle) does not meet the standards

is to pull a JPAS report, import the data into Excel, and then perform a search on the Name fields for the invalid characters.

Names: Certain characters are not allowed in last names: No blanks, no numbers, no periods, i.e. SMITH JR or ST GEORGE, no parenthesis, no

underscores, quotes, or asterisks, suffix should be in the suffix field and not the last name field (SMITH JR)

Alpha characters: A – Z, a – z and Hyphens are allowed

JVS System Modifications

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Phone Numbers: Please ensure the SMO phone number is accurate

Example: (123)-456-1234

SMO Email Address: All email addresses in the SMO Email Address Field need to

be updated without name, phone, rank, title, or extra wording. i.e., [email protected]; [email protected] separated by semicolons (;).

SMO Data

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PMO Webinars

AskPSMO-I Webinars• Join the PSMO-I for its bi-monthly

webinars where we answer specific questions related to eFP

Visit the DSS website for the webinar announcement and registration link

Be sure to submit questions during the registration process

Note: Hyperlinks only work in “Slideshow View”. Click Shift+F5

• Email questions: [email protected] NOT SEND PII

Contacts

• DMDC-SWFT Homepage

• SWFT - Registration, Access and Testing Procedures

• FBI Product List

• FBI Approved Channeler List

• When submitting eFPs use:SOI: DD03SON: 346WIPAC: DSS-IND

• DoD Security Services (Call) Center Inquiries:

DoD Security Services Center

eFP Setup & Submission

• Email questions: [email protected]

• Email DMDC Contact Center Inquiries:[email protected]

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Contact Information

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Industry Team PMOs

Quinton Wilkes – Team [email protected]

Tanya [email protected]

SWFT Industry Sub Team

Sheila [email protected]

Industry Sub TeamRenita “Toni” [email protected]

Susie [email protected]

Steven Burke

[email protected]

Carla Peters-Carr [email protected]

Jeremy [email protected]

JPAS Industry Team Contact Information

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DMDC: https://www.dmdc.osd.mil/psawebdocs/

JPAS Homepage: https://www.dmdc.osd.mil/psawebdocs/docPage.jsp?p=JPAS

DSS website: http://www.dss.mil/

DEERS website: http://www.military.com/benefits/tricare/defense-enrollment-eligibility-

reporting-system-deers.html

SWFT: https://www.dmdc.osd.mil/psawebdocs/docPage.jsp?p=SWFT

ISFD: http://www.dss.mil/diss/isfd.html

STEPP: http://www.cdse.edu/stepp/index.html

NCMS: https://www.classmgmt.com/Home/

Useful Websites

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Industry Team Government & Industry Committee Updates October 2014 1 Government & Industry Committee...

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Transcript of Industry Team Government & Industry Committee Updates October 2014 1 Government & Industry Committee...