Industry Shipperless & Unregistered Working Group

Wednesday 1st February 2012

Agenda

Introduction Review ‘Terms of Reference’ document Previous minutes/actions

Statistical Information Overall industry volume Age analysis/AQ values

Targeted sites Legitimate pot – The curious case of Dursley Sainsbury’s

Proactive data cleansing Duplicate identification (Orphaned/PTS/SSP/No activity)

Discussion points MOD 0410 Fitting meters without advising Supplier

A.O.B.

Terms of Reference – Review existing principles

Purpose and Objectives (A collective cross industry working group)

1) Collectively establish & execute activities to correct the current Unregistered/Shipperless datasets recorded within the central systems;

2) Identify the root causes & fix the process deficiencies;

3) Review the outcome of ‘Project Delta’ field visits & agree next steps, inclusive of Unregistered/Shipperless sites that are not recorded on central systems.

Scope This working group has been established to address the 3 objectives

utilising Licence, UNC and non-UNC instruments as appropriate

Composition The working group has been designed to be an open Industry forum. It is the

intention that representatives from Gas Distribution Networks and Suppliers as a minimum would be in attendance.

Terms of Reference – Considerations

Industry change

Modification discussions & Workgroups

Potential duplication of decision making

Scope of influence

Continue with quarterly forum?

Change reporting frequency?

Consensus across Stakeholders

Statistical Information

Overall Industry volumes

Jan-11 Mar-11 May-11 Jul-11 Sep-11 Nov-11 Jan-12 Description

553 469 504 429 426 400 376

These reports are sent out shipper specific and include sites where shippers have provided an activity which suggests intention to confirm i.e. Confirmation rejection, Meter asset update to the C&D store, Conquest contact to create the M Number & End User feedback.

Total 14,336 14,270 14,869 15,056 14,957 14,834 14,845

Meter attached

6,380(44.50%)

6,274 (43.97%)

6408 (43.10%)

6396 (42.48%)

6524 (43.36)

6409 (43.20%)

6331 (42.6%)

GSR* 1,190 1,278 1,288 1,329 1,353 1,380 1,317

GSS** 0 914 908 907 890 917 903

4,101 4,372 4,324 4,521 4,657 4,749 4,657*GSR - Not registered on UK Link / **GSS - Registered on UK Link but without meter attached

1,201 1,056 1,195 2,218 1,397 1,175 1,408These contain meter points created on UK Link where no shipper activity has been recorded and that remain unconfirmed.

29,492 29,810 30,725 29,960 32,022 32,303 32,653These contain sites which can represent one of the following reasons: Vacant sites / No Gas meter but live service / Service still in planning stage

26,018 23,265 25,808 26,303 26,155 28,869 27,728These figures provide details of meter points that have a created date < than 12 months that remain unconfirmed - If not confirmed they will gradually feed into the above categories

76,891 74,520 78,713 79,816 80,967 83,710 82,984

Not included in Total Figures

This report is sent out to the whole industry either following a shippers response to the shipper activity report, that they have no further interest in the M Number or that no response is received within the period of production of the next Bi monthly report. They also include sites where a service has been completed and in some instances a meter already installed.

Unregistered categories

These contain sites which have previously been confirmed (meter removed). Information provided by the Networks suggests either the existing meter still on site or a new meter has been fitted.

Total

Shipperless Sites (Industry - SSP)

Shipper Activity

Legitimately Unregistered

MPR created inside 12mths

Orphaned

No Activity

Shipperless Sites (Passed to Shipper - PTS)

Overall Industry volumes: Age analysis

Orphaned Legitimate

Year Volume % Volume %

Pre 2000 342 2.30% 98 0.30%

2000 577 3.89% 31 0.09%

2001 834 5.62% 58 0.18%

2002 985 6.64% 432 1.32%

2003 1,590 10.71% 1,125 3.45%

2004 1,455 9.80% 1,343 4.11%

2005 1,073 7.23% 2,184 6.69%

2006 1,116 7.52% 4,619 14.15%

2007 1,764 11.88% 7,666 23.48%

2008 2,003 13.49% 6,576 20.14%

2009 1,613 10.87% 3,954 12.11%

2010 1,493 10.06% 4,567 13.99%

Total 14,845 100% 32,653 100%

Overall Industry volumes: AQ values

SSP LSP

‘Shipper activity’ pot 323 53

AQ value 6,174,095 14,637,981

‘Orphaned’ pot 12,067 2,778

AQ value 248,005,164 1,415,967,810

‘No activity’ pot 1,170 238

AQ value 25,000,047 164,592,918

‘Legitimate’ pot 27,260 5,393

AQ value 612,032,457 5,407,507,978

Total AQ 891,211,763 7,002,706,687

Top 500 Legitimate pot: AQ breakdown

AQ No. of sites

2002 - 2004 183,642,673 27

2005 60,656,083 22

2006 401,468,144 38

2007 515,319,524 132

2008 911,757,054 110

2009 611,478,457 79

2010 1,396,234,448 92

Total 4,080,556,383 500

The curious case of Dursley Sainsbury’s

MPR 9206457400… created 28th May 2009

Requested/Current AQ… 301,344,000

Store opened 17th March 2010

Duplicate checks proved negative

January 2012… Sadly still Unconfirmed

SAINSBURY’S Castle St,Dursley,Glouc’sGL11 4BS

Targeted sites

To aid progression focus on specific ‘Legitimate’ categories

Highest AQ ~ Wider industry implications Potential to re-categorise/remove? Opportunity to stem rising volumes

Propose to issue ‘Legitimate’ pot for targeted analysis

How would industry like Xoserve to manage further examples End-user letters? Network Site Visits? Issue priority Unconfirmed ‘pots’

Proactive data cleansing - Orphaned

Report to identify potential duplicates from ‘Orphaned’ pot

Using ‘Fuzzy match’ principles Matched MSN and address (in line with DUP procedure)

In total 6,409 MPR’s with asset attached 147 ~ High confidence of duplicate (backed by manual checks) 18 ~ Possible; raise internal DUP 6244 ~ Not duplicates

Options to progress high confidence duplicates Set to ‘EX’ Request sample Site Visits

Proactive data cleansing - PTS

Report to identify potential duplicates from ‘PTS’ (Shipperless sites derived from GSR process)

Using ‘Fuzzy match’ principles Matched assumed MSN & address (in line with DUP procedure)

In total 2,120 MPR’s in population 64 ~ High confidence of duplicate (backed by manual checks) 9 ~ Possible; raise internal DUP 2047 ~ Not duplicates

Options to progress high confidence duplicates Set to ‘EX’ Request sample Site Visits

Proactive data cleansing - SSP

Report to identify potential duplicates from ‘SSP’ (Shipperless sites derived from GSR process)

Using ‘Fuzzy match’ principles Matched assumed MSN & address (in line with DUP procedure)

In total 4,749 MPR’s in population 106 ~ High confidence of duplicate (backed by manual checks) 10 ~ Possible; raise internal DUP 4,633 ~ Not duplicates

Options to progress high confidence duplicates Set to ‘EX’ Request sample Site Visits

Proactive data cleansing – No activity

Report to identify potential duplicates from ‘No Activity’ pot

Using ‘Fuzzy match’ principles Matched assumed MSN & address (in line with DUP procedure)

In total 1,408 MPR’s in population 3 ~ High confidence of duplicate (backed by manual checks) 3 ~ Possible; raise internal DUP 1,402 ~ Not duplicates

Options to progress high confidence duplicates Set to ‘EX’ Request sample Site Visits

Modification 0410

Currently at draft proposal stage

New Connections where gas off-taken at Unregistered sites

Transporter responsibility Where MPR’s created for non Shipper parties

Shipper responsibility Where MPR requested by Shipper

Consideration to current processes

Impacts on reporting Requirements to support change

Fitting meters without advising Supplier

Anne Jackson

AOB

Any other business…