INDORE CHAPTER - icsi.edu · INDORE CHAPTER OF WIRC OF ICSI NOTICE OF ANNUAL GENERAL MEETING Notice...

INDORE CHAPTER

INDORE CHAPTER OF WIRC OF ICSI

Address:-

B – 1/2/3, Ashray Apartment,

2/1, Manoramaganj

Near Mayank Hospital

INDORE -452001

Madhya Pradesh

Telephone No:- (0731) – 2494552, 4248181

E-mail Id Regional Office\Chapter:- [email protected] ; [email protected]

Website www.icsi.edu/indore

Office Timings:- 10:00 AM to 05:45 PM

Total No. of Members as on 31.03.2020 766

Total No. of Students as on 31.03.2020 6005

Statutory Auditor Internal Auditor

Biyani Mittal & Company Ashok Khasgiwala & Co. LLP

Chartered Accountant Chartered Accountant

Indore Indore

Bankers

Canara Bank, Palasia Point, Indore

ICICI Bank, Malav Parisar, Indore

mailto:[email protected]

mailto:icsi.indore@gmail

http://www.icsi.edu/indore

MANAGEMENT COMMITTEE OF


CS Amrish Kumar Chourasia Chairman

CS Vipul Goyal Vice-Chairman

CS Kamlesh Puviya Secretary

CS Raju Chandra Pal Treasurer

CS Ashish Garg Ex-Officio Member

CS Ashish Karodia Ex-Officio Member

CS M. R Sheikh Member

CS Ruchi Joshi Member

CS Soumya Sharma Member


NOTICE OF ANNUAL GENERAL MEETING

Notice is hereby given that the Annual General Meeting of Indore Chapter of WIRC of ICSI will be held on Tuesday, 30th

June, 2020 at 03.00PM through Video Conferencing (“VC”)/Other Audio Visual Means (OAVN) to transact the following

business: -

1) To receive, consider and adopt the Audited Balance Sheet as on 31st March 2020, the Income & Expenditure account

for the year ended on that date, Report of the Management Committee and Auditors’ thereon.

2) To Consider Re-appointment of M/s. Biyani Mittal & Company, Chartered Accountants, Indore as Statutory Auditors for the year 2020-21.

By order of the Managing Committee of ICSI Indore Chapter

Place: - Indore

Date:- 09.06.2020 CS Amrish Kumar Chourasia

Chairman

Note(s):

• Link of Meeting will be shared before 7 Days of AGM.

• Members are requested to send their queries on Accounts of FY 2019-20 through email at [email protected] or by

any other mode, atleast three days in advance, so that answers may be made available at the meeting.

• In order to promote the Green Initiative, the ICSI vide its letter dated 21.10.2011 has directed all its Offices to send the Annual Report to the members through electronic mode. Accordingly, Indore Chapter is sending Annual Report

for the year 2019-20 through e-mail. Members may also view/download Annual Report from the child portal of

ICSI-Indore (www.icsi.edu/indore ).

• Members interested to receive the printed version of Annual Report should send their request at least 4 days prior to the date of the AGM. The printed version of the Annual Report shall be dispatched on receipt of such request.

• Members are requested to update the changes in their address(es), email IDs, contact details and other particulars

at ICSI Portal for enabling Indore Chapter to disseminate information about activities and programs.

*****

mailto:[email protected]


Dear Member(s),

We have immense pleasure in presenting to you the Management Report for the financial year 2019-20 along with Audited

Accounts and Report of Auditors thereon, on behalf of the Managing Committee of Indore Chapter of Western India Regional Council of the Institute of Company Secretaries of India.

At Present 6000 plus students and 766 Members are currently registered at Indore Chapter. Indore Chapter also successfully established Study Centre at 9 Locations including new Study Centre opened during this year at Dewas. Our child portal

www.icsi.edu/indore also received highest ranking throughout ICSI Chapters.

FINANCIAL RESULTS: -

We are hereby enclosing the Annual Audited Accounts for the year ended on 31st March, 2020 together with Auditors report

and feel happy to inform that there is a surplus of Rs. 07,02,330/- during the year, in spite of ever high activities and also among them many activities were either organized at the subsidized charges or without charges from the members &

students. We hereby recommend that these audited accounts and audit report may kindly be adopted.

PERFORMANCE OF CHAPTER: -

Meetings of Management Committee during 2019-20

Details of Managing Committee Meetings and Attendance of Members at the Managing Committee Meetings conducted from 01.04.2019 to 31.03.2020 are as follows: The total 09 Managing Committee Meetings (including adjourned meeting)

were conducted during the period on 17.05.2019, 01.07.2019, 08.07.2019, 24.08.2019, 11.12.2019, 18.12.2019, 24.12.2019,

30.01.2020 and 24.02.2020.

Name Total No. of Meeting Attended

CS Amrish Kumar Chourasia 7

CS Vipul Goyal 7

CS Kamlesh Purviya 7

CS Raju Chandra Pal 7

CS M R Sheikh 6

CS Ruchi Joshi 8

CS Soumya Sharma 3

CS Ashish Garg 2

CS Ashish Karodia 8

With the support, guidance, we made our best efforts for organizing various programs to extend benefit to the Members and

Students at large during the financial year 2019-20. During the F.Y. Indore Chapter orgnised Appx. Activities which includes

15 Days Student Academic Development Program, Professional Development Programme (PDP), Management Skills Orientation Programme (MSOP), Study Circle Meetings, Half Day & Full Day Seminars, Investor Awareness Programme,

Classroom Coaching Classes at Indore and many more which were not only attended by a huge gathering but also graced and

addressed by various leaders, eminent persons from the corporate world, academicians, senior civil servants and professionals among many others.

MANAGEMENT REPORT


ACTIVITIES DURING THE FINANCIAL YEAR 2019-20

Sl. No. Name of Programme No. of Programs Organised

1 15 Days MSOP 03 Batch

2 2 Days Induction Program 05 Batch

3 3 Days E-Governance Program 05 Batch

4 5 Days Skills Development Program 03 Batch

5 5 Days Entrepreneurship Development Program 03 Batch

6 PCH Programmes for Members 43 PCH

7 Study Circle Meeting 04

8 Career Awareness Programmes 26

9 Education Fair 02

10 One Day Orientation Program-Executive/Foundation 20 Batch

Our Managing Committee is working with great passion and team sprit to take the Chapter to the higher level in the years to

come and to get amazing results. We are looking forward this year with lot of optimism for enduring better performance.

Apart from the Professional Development programs the Indore Chapter has also conducted programmes like Medical Camp,

Women’s Day, Van Mahotsav, Yoga Day, CS Day /PCS Day and other event of National Imporatance like Independence

Day/Republic Day.

At the outset, we wish to place on record our deep sense of gratitude and thanks to Central council members of ICSI,

Regional Council Members of WIRC, all past committee members, past chairman(s) & Secretaries and senior members,

members and students of the Indore Chapter for their distinguished contributions in the development of the profession and the activities of the chapter.

I thank you all for supporting and encouraging us by your active participation in the various activities of the Chapter directly and indirectly. I would also like to express my sincere gratitude towards the Managing Committee, whose support and

guidance have been invaluable.

We are grateful to various speakers and guests who have contributed a large and enlightened us with their expert’s knowledge

and opinion from time to time for making the Chapter activities so live and interesting.

We are also grateful to the Press and Media who have also been co – operative and publishing the news relations to our Chapter from time to time. We are also grateful to all the Members and Students for their active participation and timely

suggestions for improving the active participation and timely suggestions for improving the activities of the Chapter and to

office staff who assisted us in carrying out or day to day duties.

I also sincerely request you to put your suggestions and feedback from time to time on the activities of Indore Chapter. I

assure you that we at Indore Chapter would give importance to all your suggestions and considers them for implementation in the right perspective.

Wishing all of you Happiness, Joy and Peace all around.

For and on Behalf of the Managing Committee of ICSI Indore Chapter

Place: - Indore

Date:- 09.06.2020 CS Amrish Kumar Chourasia

Chairman

***

INDORE CHAPTER ACTIVITIES 01.04.2019 TO 31.03.2020

Sl. No. Date Topics Venue

1 02.04.2019 to

18.04.2019 17th Batch of MSOP ICSI Indore Chapter

2 18.04.2019 Half Day Seminar on SECRETARIAL

AUDIT & Technical issues related to MCA Jall Sabhagrah, Indore

3 23.04.2019 to

24.04.2019 21st “02 Days Induction Programme” ICSI Indore Chapter

4 25.04.2019 to

27.04.2019 21st “03 Days E- Governance Programme” ICSI Indore Chapter

5 27.04.2019 SCM on GET READY FOR NCLT- DO’S

& Don’Ts & Opportunity for CS INC 22A ICSI Indore Chapter

6 04.05.2019 SCM on DPT-3 (RETURN OF DEPOSITS) ICSI Indore Chapter

7 05.05.2019 Walk for Vote (Voter Awareness

Campaign) Nehru Stadium

8 11.05.2019

Full Day Seminar on Annual Secretarial

Compliances Directors Report/MGT-

8/MSME /DPT-3 And Roles &

Opportunities for CS in NCLT

Hotel Amar Vilas. Indore

9 25.05.2019 ICSI Convocation- Western Region-2019 Labh Mandapam

Auditorium Indore

10 25.05.2019 Half Day Motivational Seminar and CSBF

Cultural Eve

Labh Mandapam

Auditorium Indore

11 13.06.2019 to

29.06.2019 18th Batch of MSOP Hotel Prithvilok, Indore

12 28.06.2019 Annual General Meeting ICSI Indore Chapter

13 01.07.2019 GST Day ICSI Indore

14 18.07.2019 Panel discussion on SBO ICSI Indore

15 25.07.2019 One Day Orientation -Foundation ICSI Indore

16 02.08.2019-03.08.2019 ICSI WIRC Annual Regional Conference-

2019

Brilliant Convention

Centre, Indore

17 15.08.2019 Independence Day Celebration ICSI Indore

18 24.08.2019 ICSI RVO Training ICSI Indore

19 05.09.2019-09.09.2019 5 Days Skills Development program 301, Vidhyapati Building

Indore

20 08.09.2019 Full Day Seminar on Critical analysis of

Recent change in Corporate Legislations Hotel Lemon Tree, Indore

21 13.09.2019 Teachers Conference under Teacher Week Vaishnav College of

Commerce

22 11.09.2019-16.09.2019 5 Days Entrepreneurship Development

Program

301, Vidhyapati Building

Indore

23 18.09.2019-04.10.2019 19th Batch of MSOP 301, Vidhyapati Building

Indore

24 25.09.2019 One Day Orientation -Executive ICSI Indore



27 28.09.2019 Talk on Management by Consciousness Hotel Best Western Plus

28 04.10.2019 Full Day Seminar BCC Indore

29 05.10.2019 One Day Orientation -Foundation Indore

30 10.10.2019-11.10.2019 22nd “02 Days Induction Programme” Indore

31 14.10.2019-16.10.2019 22nd “03 Days E- Governance Programme” Indore

32 18.10.2019 One Day Orientation -Executive Indore



35 22.10.2019-23.10.2019 23rd “02 Days Induction Programme” Indore

36 01.11.2019-02.11.2019 24th “02 Days Induction Programme” Indore

37 04.11.2019-06.11.2019 23rd “03 Days E- Governance Programme” Indore

38 07.11.2019-14.11.2019 24th “03 Days E- Governance Programme” Indore








46 07.01.2020 One Day Orientation -Executive Indore Chapter

47 14.01.2020 One Day Orientation -Foundation Indore Chapter


49 26.01.2020 Republic Day Indore Chapter

50 01-02 Feb 2020 Two Day Workshop on Companies Act BCC, Indore

51 04.02.2020 to

05.02.2020 25th “02 Days Induction Programme” Indore Chapter

52 06.02.2020 to

08.02.2020 25th “03 Days E- Governance Programme” Indore Chapter

53 11.02.2020 to

15.02.2020 16th 5 Days Skill Development Indore Chapter

54 15-Feb-20 SCM on SPICE+ Indore Chapter

55 17.02.2020 to

21.02.2020 07th 5 Days Entrepreneurship Development Indore Chapter

56 28.02.2020 One Day Orientation -Executive Indore Chapter


58 01.03.2020 to

05.03.2020 17th 5 Days Skill Development Indore Chapter

59 06.03.2020 to

12.03.2020 08th 5 Days Entrepreneurship Development Indore Chapter

60 07-Mar-20 Training Program for Peer Reviewers Hotel Lemon Tree

61 08-Mar-20 Full Day Seminar on International Women's

Day Hotel Sayaji, Indore

***

['i

BIYANI MITTAL&COMPANYCHnnTERED ACCOUNTANTS

Independent Auditors RePort

TO THE MEMBERS OF INDORE CHAPTER OF \/VIEOF THE INSTITUTE OF COMPANY

SECRETARIES OFINDIA

Report onthe Financial Statementswe have auditedthe accompanying financial statements of Indore chapter of wIRC of The Institute of

company Secretaries of In&a (i'The Institute") which comprises of the Balance sheet as at 31st March

zozo, the Income and E:rpenditure account, summary of silnificant accounting policies andthe related

notes to accounts to the Financial Statements for the year ended on that date annexed hereto'

Managemenfs Responsibility for the Financial Statements

The Managing com;ittee of Indore chapter is responsib|9 -for preparation of these Financial

. Statements in accordanee with company secretaries Act,r98o ("the Act") that gives a true and fair view

of the financial position, financial performance of the Indore Chapter in accordance with the accounting

principles generally accepted in India. This responsibility also includes maintedance of adequate

accounting records for safeg'arding the assets oi the Indore Chapter of '|^rIRC of ICSI antl for and

preventing and detectins d""d. uid oth". irregularities; selection and application of appropriate

accounting policies; making judgments and estimates that are reasonable and prudent; and design'

implementation and maintenarrce of adequate internal controls, that were operating effectively for

. ensuring the accurary and complet"r"., of the accounting records, relevant to the preparation and

presentation of the iinancial statements that give a true and fair view and are free from material

misstatement, whether due to fraud or error'

Auditor's ResPonsibilitYour responsibility is to express an opinion on these financial statements based on our audit' we have

conducted our audit in accordance with the standards on Auditing issued by the Institute of Chartered

Accountants of India. Those Standards require that we comply with ethical requirements and plan and

perform the audit to obtain reasonable uroourr"" about whether the financial statements are free from

material misstatement.

An audit involves performing procedures to obtain audit evidence about the amounts and disclosures

. in the financial statements. ih" p.o""drrres selected depend on the auditors' judgment, including the

assessment of the risks of material misstatement of the financial statements whether due to fraud or

error. In making those risk assessments, the auditor considers internal control relevant to the Indore

Chapter of WIRC ,iJcsit fr"purution and fair presentation of the financial statements in order to

design audit procedures thaiare appropriate in the circumstances but not for the purpose of expressing

an opinion on the effectiveness oi Irrdor" Chapter of WIRC of ICSI's internal controls' An audit also

includes evaluating the appropriateness of aceounting policies used and the reasonableness of the

accounting estimates made by the Management, as well as- evaluating the overall presentation of the

financial statements. We believe that the audit evidence we have obtained is sfficient and appropriate

to provide a basis for our audit opinion on the financial statements.

Auditot's Opinion , -r:We reportthatin our opinion andto the best of ourinformation and accordingto the explanations given

to us and read with other notes on accounts, the aforesaid financial statements give the information

required by the companies secretaries Act, r98o in the mallner so required and give a true and fair view

in conformity with the accounting principles generally accepted in India :

Mumbai: 5, Nandu Sadan, Vinayak Nagar Road, Bhayandar (W), Thane '401 101. (Mah')

lndore ; 402, Onam ?laza 18, Palasia A.B. Road, lndore - 4p2018. (M.P.)

Email : [email protected]

l

l

In the case of the Balance Sheet, of the state of affairs of Indore Chapter of WIRC of ICSI as

at 3rct March zozo;fniase of Income and Expenditure Account, of the Surplus of Indore Chapter of WIRC of

ICSI for the year ended on that date.

Report on Other Iegal and Regulatbry requirements

Further use rePort that :

a) We have obtained all the information and explanations urhich to the best of our knowledge

and belief were necessary for the purpose of our audit;

b) TtreBalanceSheet,thelncomeandE:rpenditureAccountdealtwithbythisReportareinagreement with the books of account;

c) In our opinion properbooks of accounts are maintained in confonnity with requirements of

the ComPanY Secretaries Act,198o;

d) In o* opirrioo, the Balance Sheet, the Income & F.xpenditure Aceounts comply with the

Accounting Standards issued by the Institute of Chartered Accountar*s of Indi.a.

For Biyani Mittal and ComPanYChartered AccountantsFRN: orzeszC

M.No.4o3rr9Place: IndoreDate: rothJune eoeo

UDIN: 2o4o3u9AAAACB6215

l.

u.

Partner

(Amount in Rs.)

PARTICULARS NOTE NO. As at 31st March 2020 As at 31

st March 2019

I. SOURCES AND LIABILITIES

(1) Reserves & Surplus

(a) Reserve & Surplus 1 15182396 14480066

(b) Earmarked Funds 2 68000 8371000

SUB-TOTAL (1) 15250396 22851066

(2) Non- Current Liabilities

(a) Long Term Borrowings 0

(b) Long Term Liabilities

(c) Long Term Provisions

SUB-TOTAL (2) 0 0

(3) Current Liabilities

(a) Short Term Borrowings

(b) Sundry Creditors 3 12932 7045

(c) Other Current Liabilities 4 661630 109000

(d ) Short term Provisions 5 57633 42593

SUB-TOTAL (3) 732195 158638

TOTAL (1+2+3) 15982591 23009704

II. ASSETS

(1) Non-current Assets

(a) Fixed Assets 6

(i) Tangible Assets 531447 505320

(ii) Intangible Asssets

(iii) Capital Work in Progress

(iv) Intangible Assets under development

SUB-TOTAL (a) 531447 505320

(b) Non-current Investments 7 1812681 1718237

(c ) Long Term Loan and Advances 52281 126250

(d) Other Non-Current Assets

SUB-TOTAL (1) 2396409 2349806

(2) Current Assets

(a) Current Investments 8 12677974 11303437

(b) Inventories 9

(c ) Sundry Debtors 10 341121 158299

(d) Cash and Cash Equivalents 11 507058 717586

(e) Short terms Loans and Advances 12 0 8364700

(f) Other current Assets 13 60029 115876

SUB-TOTAL (2) 13586182 20659898

TOTAL (1) + (2) 15982591 23009704

ACCOUNTING POLICIES AND OTHER NOTES TO THE ACCOUNTS 200 0

Notes referred to above form an integral part of the Balance Sheet.

As per our report of even date.

For - Biyani Mittal & Co.

Chartered Accountants

FRN : 012282C Sd/- Sd/- Sd/- Sd/-

CA Govind Biyani CS Amrish Kumar Chourasia CS Vipul Goyal CS Kamlesh Purviya

Membership No. 403119 Chairman Vice Chairman Secretary

Sd/- Sd/-

Place:- Indore CS Raju Chandra Pal CS Pravin Gupta

Date:- 10th June, 2020 Treasurer Executive Officer

For and on Behalf of Managing Committee of ICSI Indore Chapter

INDORE CHAPTER OF THE INSTITUTE OF COMPANY SECRETARIES OF INDIA

BALANCE SHEET AS AT 31ST

MARCH,2020

(Amount in Rs.)

31st March 2020 31st March 2019

INCOME

Income from Activities 14 5317599 3023213

Interest on Investments 833225 815189

Other Income 15 247669 250599

TOTAL INCOME 6398493 4089001

EXPENDITURE

Employee Benefit Expense 16 15246 30241

Oral Eduction Expense 60400 34631

Travelling and Conveyance Expense 17 9557 18887

Programmes / Seminars Expense 18 4852139 2024382

Career Awareness and Promotion Expense 3768 15768

Depreciation & Amortization 83135 114868

Other Expenses 19 644370 848947

TOTAL EXPENDITURE 5668616 3087724

Surplus before extraordinary & exceptional items 729878 1001277

Add / Less : Extra Ordinary Items

Add / Less : Exceptional Items

Surplus on Disposal of Assets

Loss on sale /Disposal /write-off of Assets 547

Prior period expences/Income -27000 40717

Surplus after extra ordinary & exceptional items 702330 1041994

Appropriation to Funds / Reserves :

(i)

(ii)

(iii)

TOTAL APPROPRIATIONS 0

Balance transferred to General Reserve 702330 1041994

TOTAL 702330 1041994

ACCOUNTING POLICIES AND OTHER NOTES TO THE ACCOUNTS 20

For - Biyani Mittal & Co.


FRN : 012282C

Sd/- Sd/- Sd/- Sd/-

CA Govind Biyani

CS Amrish Kumar

Chourasia CS Vipul Goyal CS Kamlesh Purviya


Sd/- Sd/-




INCOME & EXPENDITURE ACCOUNT FOR THE YEAR ENDED 31ST

MARCH 2020


PARTICULARS Note No.

Notes referred to above form an integral part of the Income & Expenditure A/c.

For the year ended

Cash Flow from Operating Activity

Net Surplus after Prior period, Extra ordinary and Exceptional items as per I & E Account 7,02,330 10,41,994

Add : Depreciation on Fixed Assets 83,135 1,14,868

: Stock Written off

: Loss on Sale of Assets 547 7,228

Cash flow from operation after adjustment for non cash expenses 7,86,013 11,64,090

Less: : Income from Investment 8,33,225 8,15,189

: Provisions no longer required back and amount written off

: Surplus on Disposal of Assets

8,33,225 8,15,189

Operating Surplus before Working Capital and Funds Changes (47,212) 3,48,901

Increase /(Decrease) in Current Assets and Current Liabilities and Operating Earmarked Fund Balances

(Increase)/Decrease in Inventory

(Increase)/Decrease in Sundry Debtors (1,82,822) 66,999

(Increase)/Decrease in Short Term Loans & Advances 83,64,700 (20,900)

(Increase)/Decrease in Other Current Assets 55,847 17,260

(Increase)/Decrease in Long Term Loans & Advances 73,969 23,801

(Increase)/Decrease in Other Non Current Assets

(Increase)/Decrease in GR/Contribution / Utilisation to RC / Chapters (83,03,000) 48,000

Increase/(Decrease) in Sundry Creditors 5,887 (7,955)

Increase/(Decrease) in Other Current Liabilities 5,52,630 1,000

Increase/(Decrease) in Short Term Provisions 15,040 16,688

Increase/(Decrease) in Long Term Liabilities and Provisions

Net cash generated from operating activity. 5,35,039 4,93,794

Cash flow from Investing Activity

Income from Investments 8,33,225 - 8,15,189

Sale Proceeds of Redumption of Investments (14,68,982) (17,18,237)

Acquisition of Investments 7,30,224

Sale Proceeds of Fixed Assets 300 1,900

Acquisition of Fixed Assets including WIP (1,10,110) (17,637)

Net Cash used in Investing Activity (7,45,567) (1,88,561)

Cash flow from Financing Activity

Net cash generated from Financing Activities. -

Net Cash Flow for the Year ended as on 31st March 2019 (A) -2,10,528 3,05,233

Cash and cash equivalent at the beginning of the year (B) 7,17,586 4,12,353

Cash and cash equivalent at the end of the year 5,07,058 7,17,586

Note:

1 The above Cash Flow Statement has been derived using the Indirect method prescribed in AS-3.

2 Enclosed Notes 1 to 20 form an intergral part of the Cash Flow Statement.

3 Cash and cash equivalents include:

a

b Balances with Scheduled Banks

- In Savings Bank accounts (incl Term deposits)


Sd/- Sd/- Sd/- Sd/-

CA Govind Biyani

CS Amrish Kumar

Chourasia CS Vipul Goyal CS Kamlesh Purviya


Sd/- Sd/-




2018-19

Cash, Cheques/Drafts/Postal Orders & Postage Stamps/ Franking units.


Cash Flow Statement for the year ended 31st March 2020

2019-20

INDORE CHAPTER OF THE INSTITUTE OF COMPANY SECRETARIES OF INDIA Note - 1

RESERVES & SURPLUS

PARTICULARS As at 31st March 2020 As at 31st March 2019

(1) GENERAL RESERVE

As per last Balance Sheet 9741396 8699401

Add :

(i) Donations

(ii) Transfer from any Specific /Other Reserve

(iii) Additions during the year (mention specific source)

Less :

(i) Transfer to Specific / Other Reserves

(ii) Utilisation (mention specific purpose/nature)

SURPLUS (Excess of Income over Expenditure transferred from I&E A/c) 702330 1041994

Sub-Total (1) : 10443726 9741396

(2) OTHER THAN GENERAL RESERVES, IF ANY

(2A) BUILDING RESERVE

As per last Balance Sheet

Add : Interest

Add : Donations

Add : Transfer from Reserves

Add : Transfer from I&E Account

Less : Utilisation / transfer (mention specific purpose/nature)

Sub-Total (2A) : 0 0

(2B) LIBRARY RESERVE


Add : Interest

Add : Donations



Sub-Total (2B) : 0 0

(2C) INFRASTRUCTURE RESERVE


Add : Interest

Add : Donations




Sub-Total (2C) : 0 0

(2D) OTHER RESERVE

As per last Balance Sheet 4684420 4684420

Add : Interest




Sub-Total (2D) : 4684420 4684420

TOTAL (2) : 4684420 4684420

(3) CONTRIBUTION TO /FROM TOWARDS LAND & BLDG / OTHER

ASSETS

Add : Contribution (Liabilities)

As per last Balance sheet 161700 161700

During the year

161700 161700

Less : Contribution (Assets)

As per last Balance sheet 107450 107450

During the year

107450 107450

TOTAL (3) : 54250 54250

Total : (1)+(2) +(3) : 15182396 14480066


EARMARKED FUND

(Amount in Rs. )

2019-20 2018-19 2019-20 2018-19 2019-20 2018-19

As per last Balance Sheet 83,71,000 83,23,000 83,71,000 83,71,000

Add: Contribution during the year

Add: Transfer from Gen Reserve

Add: Receipts during the year 48,000

Add: Interest allocation

Sub-Total : 83,71,000 83,71,000 - - 83,71,000 83,71,000

Less: Transfer to GR on utilisation

Less: Utilised during the year 83,03,000 83,03,000

Balance as at the close of the year 68,000 83,71,000 - - 68,000 83,71,000

PARTICULARSINFRASTRUCTURE FUND

ENDOWMENT FOR

PRIZE AWARD FUNDTOTAL AMOUNT


NOTE - 3

SUNDRY CREDITORS (Amount in Rs.)


Sundry Creditors

- For Goods & Services 12932 7045

- Others

- Inter Unit Balance (for details pl see below)

Total : 12932 7045

Inter Unit Balance


Payable to HQ

- Sales Proceeds of HQ Publications

- Advance from HQ

- Others, if any

0 0

Receivable from HQ

- General Observer 89490 95675

- TDS 73783

- Reimbursement (with break up) 174805 62443

338078 158118

Total : -338078 -158118

Inter Unit Balance


Payable to RO/Chapter

- Sales Proceeds of HQ Publications

- Advance from HQ

- Others, if any

0 0

Receivable from RO/Chapter

- Bhopal 181 181

- RO 2862

3043 181

Total : -3043 -181

NOTE - 4

OTHER CURRENT LIABILITIES


Other Current Liabilities

(i) Fee received in advance from Members 480921

(ii) Fee received in advance from Students 68709

(iii) Security Deposits 112000 109000

(iv) Other Current Liabilities

- Property Tax

- TDS (Yearwise)

- Service Tax

- Professional Tax

Total : 661630 109000

NOTE - 5

SHORT TERM PROVISIONS


(i) Expense Payable

a) Audit Fee 9000 10620

b) Professional Tax

c) Programme Exp 2000

d) News Paper 250 500

e) Others 2000

(ii) Provision for expenses

a) Internal audit fee 7500 8850

b) Professional Tax

c) Communication Exp Bulk Email & SMS 26358 5898

d) Telephone Exp. 525 1825

e) Society Maintenance 900

f) GST Return Filling Charges 12000 12000

Total : 57633 42593

FIXED ASSETS NOTE - 6

INDORE CHAPTER OF THE INSTITUTE OF COMPANY SECRETARIES OF INDIA ( Amount in Rs.)

Gross Block Net Block

Cost Adjustment/ Total cost Total For the Adjustment/ Total as on as on

as on Transfer/Sale as on as on Year Transfer/ as on 31.3.2020 31.3.2019

1.4.2019 31.3.2020 1.4.2019 Sale 31.3.2020

(i) Tangible Assets

Furniture & Fixtures 10% 6,05,456 3,000 6,02,456 3,10,591 29,486.51 2,153 3,37,925 2,64,531.31 2,94,865

Computer Peripherals 40% 3,34,043 1,05,750 4,39,793 2,91,355 24,124.75 3,15,480 1,24,312.78 42,687

Cooling Equipment 15% 72,101 72,101 20,296 7,770.74 28,067 44,034.21 51,805

Electrical Equipment 15% 94,818 94,818 28,294 9,978.46 38,273 56,544.61 66,523

Communication Equipment 15% 78,379 78,379 63,246 2,269.98 65,516 12,862.80 15,133

Office Machines/Other Equipment 15% 64,940 2,760 67,700 30,634 7,904.99 38,539 29,161.69 34,307

Library Books 100% 1,06,172 1,600 1,07,772 1,06,172 1,600.00 1,07,772 - -

Vehicles 20% - - - - - -

Current Year Total (i) 13,55,908 1,10,110 3,000 14,63,018 8,50,588.01 83,135.44 2,153 9,31,571 5,31,447 5,05,320

Previous Year Total (i) 13,66,083 17,637 27,812 13,55,908 7,67,672 1,01,601 18,684 8,50,588 5,05,320 7,07,197

(ii) Intangible Assets

Software 1/3 75,075 75,075 75,075 75,075 0 0

Current Year Total (ii) 75,075 - - 75,075 75,075 - - 75,075 0 0

Previous Year Total (ii) 75,075 - - 75,075 61,808 13,267 - 75,075 0 26,533

Current Year Total (i+ii) 14,30,983 1,10,110 3,000 15,38,093 9,25,663 83,135 2,153 10,06,646 5,31,448 5,05,320

Previous Year Total (i+ii) 14,41,158 17,637 27,812 14,30,983 8,29,480 1,14,868 18,684 9,25,663 5,05,320 7,33,730

FIXED ASSETS (Capital work in progress)

Cost Additions Adjustment/ Total cost

as on Transfer/ as on

1.4.2016 Sale 31.3.2017

(iii)

- - - -

- - - -

(iv)

- - - -

- - - -

Additions

Previous Year Total (iv)

Current Year Total (iii)

Previous Year Total (iii)

Intangible Assets under development

Computer Software

Current Year Total (iv)

Items

Gross Block

Capital Work in Progress

Land under acquisition

Buildings under construction

ItemsRate of

Depreciation

Depreciation / Impairment

NOTE - 7

NON CURRENT INVESTMENTS (Amount in Rs.)

AS ON AS ON

01.04.2019 31.03.2020

I

- - - -

II

- - - -

III

- - - -

IV

(A)

17,18,237 94,444 18,12,681

17,18,237 94,444 - 18,12,681

(B)

- - - -

(C)

- - - -

TOTAL IV : 17,18,237 94,444 - 18,12,681

TOTAL (I+II+III+IV) : 17,18,237 94,444 - 18,12,681

SUB-TOTAL (IV-A) :

SUB-TOTAL (IV-B) :

SUB-TOTAL (IV-C) :

INVESTMENT IN DEBENTURES / BONDS

INVESTMNET IN MUTUAL FUNDS

SUB-TOTAL(II) :

OTHER NON-CURRENT INVESTMENTS


Fixed Deposits in Banks

Canara Bank

ADDITIONS DELETIONSPARTICULARS

SUB-TOTAL(I) :

INVESTMNET IN GOVT. SECURITIES

SUB-TOTAL(III) :

OTHERS (Specify nature)

Fixed Deposits with institutions other than Banks


CURRENT INVESTMENTS (Amount in Rs.)

AS ON AS ON

01.04.2019 31.03.2020

I

- - - -

II

- - - -

III

- - - -

IV

(A)

-

- -

1,13,03,437 13,74,538 - 1,26,77,974

1,13,03,437 13,74,538 - 1,26,77,974

(B)

- - - -

(C)

- - - -

TOTAL IV : 1,13,03,437 13,74,538 - 1,26,77,974

TOTAL (I+II+III+IV) : 1,13,03,437 13,74,538 - 1,26,77,974

Fixed Deposits with institutions other than Banks

NOTE - 8

PARTICULARS ADDITIONS DELETIONS

SUB-TOTAL(I) :

INVESTMNET IN GOVT. SECURITIES

Fixed Deposits in Banks

IDBI BANK

UCO BANK

CANARA BANK

SUB-TOTAL (IV-A) :

SUB-TOTAL(III) :

OTHER CURRENT INVESTMENTS

INVESTMENT IN DEBENTURES / BONDS

SUB-TOTAL(II) :

INVESTMNET IN MUTUAL FUNDS

SUB-TOTAL (IV-B) :

OTHERS (Specify nature)

SUB-TOTAL (IV-C) :

NOTE - 9

INVENTORIES (Amount in Rs.)

PARTICULARS

Publications (RO / Chapters own)

Consumables, Stores & Others (RO / Chap own)

Total :

NOTE - 10

SUNDRY DEBTORS (Amount in Rs.)

PARTICULARS

Sundry Debtors outstanding for more than six months

Secured, considered good

Unsecured, considered good

Doubtful

Less : Provision for Bad and Doubtful advance

SUB-TOTAL (a)

Others Sundry Debtors

Secured , considered good

Unsecured , considered good

Doubtful


SUB-TOTAL (b)

Inter Unit Balance

With HQ 338078 1,58,118

With RO / Chapter 3043 181

341121 1,58,299

Total : 341121 1,58,299

NOTE - 11

CASH AND CASH EQUIVALENTS (Amount in Rs.)

PARTICULARS

Balances with Bank (Including linked term deposits) 4,76,037 7,16,303

GST Cash Ledger 19,018

Cheques / Drafts / Postal Orders / Stamps /

Franking Units in hand

Cash in hand 12003 507058 1,283 7,17,586

Total : 507058 7,17,586


As at 31st March 2019






NOTE - 12

SHORT TERM LOANS AND ADVANCES (Amount in Rs.)

PARTICULARS

SHORT TERM LOANS AND ADVANCES

Secured, considered good 83,03,000

-

-

Unsecured, considered good - 61,700

-

-

Doubtful


Total : - 83,64,700

NOTE - 13

OTHER CURRENT ASSETS (Amount in Rs.)

PARTICULARS

OTHER CURRENT ASSETS

Accrued Interst on Current Investments

Accrued Interst on Non-Current Investments

Prepaid Expenses

Security Deposit

CENVAT Credit (GST) 59878.97 1,15,876

Recoverable from Parties / Vendors (with break up) 150

Total : 60029 1,15,876






INDORE CHAPTER OF THE INSTITUTE OF COMPANY SECRETARIES OF INDIA Note -14

INCOME FROM ACTIVITIES (Amount in Rs.)

Income from Students

Oral Education Fee 104100 104100 51000 51000

Other Fees :

Library Annual Subscription 2300 1000

Library Fine 2300 1000

Sale of Publications (RC /Chap own)

Programmes / Seminars

From Members

Program/Seminar/SCM 3115750 824484

Annual Membership Scheme 16949 3132699 279228 1103713

From Students

- Students Training Programmes 1750000 1867500

- Others 1750000 1867500

Income from HQ

- One Day Orentation Programmes 328500 328500

Total : 5317599 3023213

PARTICULARS31st March 201931st March 2020

For the year ended


Note -15

OTHER INCOME (Amount in Rs.)

Subscription to Newsletter

Incentive on Investments

Investor Awarness Programmes -

Provision no longer required, written-back -

Donations - General -

Rent -

Grants received from Headquarters 162370 209138

Grants received from Regional Office 0

Sale of Scrap

Miscellaneous 85299 247669 41461 250599

Total : 247669 250599


For the year ended


Note -16

EMPLOYEE BENEFIT EXPENSE (Amount in Rs.)

Salaries and Allowances

a) Overtime

b) Working on Holiday 7,900

c) Day to Day Conveyance 6,096 6,096 2,031 9,931

Staff Welfare

a) Staff Welfare 9,150 20,310

-

9,150 20,310

TOTAL 15,246 30,241

Note -17

TRAVELLING AND CONVEYANCE EXPENSE (Amount in Rs.)

Travelling Expenses 9,557 18,217

Conveyance Expenses 9,557 670 18,887

TOTAL 9,557 18,887

Note -18

PROGRAMMES / SEMINAR EXPENSES (Amount in Rs.)

Programmes / Seminars of Members

a) Seminar 10,95,019 8,79,845

b) SCM

c) Other 18,21,240 29,16,259 54,678 9,34,523

Programmes / Seminars of Students

a) Students Training Programmes 18,25,609 10,82,473

b) Other Programmes 1,10,271 7,386

19,35,880 10,89,859

TOTAL 48,52,139 20,24,382

For the year ended

For the year ended PARTICULARS

31st March 2019

PARTICULARS31st March 2019

PARTICULARS31st March 2019

31st March 2020

31st March 2020

31st March 2020

For the year ended


OTHER EXPENSES (Amount in Rs.)

Stationery 39,233 39,233 58,388 58,388

Newsletter - -

Legal and Professional Services 800 800 3,760 3,760

Rent, Rates and Taxes 2,65,930 2,65,930 4,96,006 4,96,006

Electricity and Water 54,143 54,143 62,893 62,893

Communication Expense

- Telephone / Fax 23,245 23,083

- Courier / Postage 10,698 5,384

Bulk SMS 16,964 22,197

Bulk Email 3,496 54,404 3,521 54,185

Conribution to C S B F 31,670 31,670 21,000 21,000

Insurance - - -

Repairs and Maintenance

- Buildings

- Computer 22,282 15,799

- Other Assets 15,438 16,806

- Vehicles 37,720 - 32,605

Office Expenses 86,259 86,259 37,508 37,508

Professional Tax - 3,864 3,864

Newspapers and Periodicals 2,371 2,371 3,751 3,751

Meeting expenses 13,121 13,121 13,553 13,553

Computerisation (Data Processing) - - -

Programme Expenses - -

Packing and Despatch - -

Loss on Sale/ Disposal/Write-off of Assets - 7,228 7,228

Loss/Write-off of Stocks - -

Bank Charges 2,872 2,872 237 237

Student Scholarship and Awards 3,347 3,347 -

Auditors Remuneration (including Service Tax)

- Statutory Audit Fees 9,000 10,620

- GST & Other Services 13,500 12,000

- Internal Audit Fees 30,000 52,500 31,350 53,970

Investor Awarness Programmes - - -

TDS / Income Tax Recoverable written off - - -

Refreshment - -

- - -

TOTAL 6,44,370 8,48,947


For the year ended

THE INSTITUTE OF COMPANY SECRETARIES OF INDIA

INDORE CHAPTER OF W.I.R.C.

NOTE - 20

ACCOUNTING POLICIES AND NOTES TO ACCOUNTS

(A) ACCOUNTING POLICIES

1. Basis of Preparation of Financial Statements

The Financial Statements are drawn up on historical cost basis and have been prepared in

accordance with applicable Accounting Standards issued by the Institute of Chartered Accountants

of India and are on accrual basis unless otherwise stated.

2. Uses of Estimates The preparation of Financial Statements requires some estimates which affect the reported amounts

of assets and liabilities on the date of Financial Statements and the reported amount of revenues and expenses during the year. Difference between the actual result and estimates are recognized in the

period in which results are known/ materialized.

3. Revenue Recognition

a. Fees received from Members are accounted for on cash basis. However, fees received in advance

are carried over as a liability.

b. Fee from students is recognized on cash basis. c

c. No revenue from sale of publications is recognized in the Chapter accounts as sale of publications

are accounted for at Head Quarter level.

d. Income from Investments i) Income on interest-bearing securities and fixed deposits is recognized on a time proportion basis

taking into account the amount outstanding and the rates applicable.

e. Receipt of money for specific sponsored Programs is recognized on a systematic basis in the

Income & Expenditure Account over the periods necessary to match them with the related costs which they are intended to compensate. Unspent balance of such receipts, if any, is carried to next

year. 4. Investments

a. Long term Investments, if any, are carried at cost and diminution in value, other than temporary, is

provided for.

b. Current investments are carried at lower of cost or fair value.

5. Fixed Assets / Depreciation and Amortization

a. Fixed Assets excluding Land are stated at historical cost less depreciation.

b. Depreciation is provided on the Written Down Value method at the following rates as approved by the

Council, based on the useful life of the respective assets : Item %

Buildings 5

Furniture and Fixtures 10

Lifts/Air Conditioners/Other Equipments 15

Vehicles 20

Computers / Mobile Phones 40

d. Depreciation on additions to Fixed assets is provided on pro-rata basis. No depreciation is charged in the

year of sale. e. Fixed Assets costing ` 5,000 or less are fully depreciated.

f. Library books are depreciated at the rate of 100% in the year of purchase. g. Intangible Assets (Software) are amortized equally over a period of three years. 6. Impairment of Assets The carrying amounts of assets are reviewed at each Balance Sheet date if there is an indication of impairment based on internal / external factors. The impairment loss is recognized wherever the carrying

amount of an asset exceeds its recoverable amount. The recoverable amount is higher of asset’s net selling

price or value in use. In assessing the value in use, the estimated future cash flows are discounted to their present value at the weighted cost of capital.

7. Inventories

Inventories of Consumables, Publications, Study Materials, etc. are valued at lower of cost or net realizable value. The cost is determined on FIFO basis. However there was no closing stock at the year end.

8. Foreign Currency Transactions

No Foreign currency transactions are done by Indore chapter during the F.Y 2019-20.

9. Provisions A provision is recognized when an enterprise has a present obligation as a result of past events; it is

probable that an outflow of resources will be required to settle the obligation, in respect of which a

reliable estimate can be made. Provisions are not discounted to its present value and are determined

based on best estimate required to settle the obligations at the Balance Sheet date. These are reviewed at each Balance Sheet date and adjusted to reflect the current best estimates.

10. Contribution to Approved Funds

Not applicable on Indore Chapter.

11. Allocations / Transfer to Reserves and Surplus and Earmarked Funds

a. Corpus donation / donation for Building & Other Specific Fund received during the year is directly

taken to such Reserve if any.

b. During the financial year as per the instructions of Head Office the chapter has reversed the entry of Rs.

83,23,000 lying in Earmarked Fund on account of asset purchases in FY 2014-15 (80,25,000 paid to Builder and balance amount was related to expenses related to Registry), since the same is also shown as

CWIP in HO accounts. 12. Old outstanding amounts under the heads of ‘Security Deposits and Stale Cheques remaining unpaid for

more than three years after the due date for payment, wherever applicable, is treated as income. (B) NOTES TO ACCOUNTS:

1. Contingent Liability: NIL

2. Prior Period Income / Expenditure: Details of Prior Period Expenditure are as follows. Although

they have not been deducted while calculating the Surplus for the year.

Details of Prior period Expenses: Amount (Rupees)

1 Society Maintenance 27,000.00

Total of Prior Period Exp. 27,000.00

3. Capital Commitments: NIL

4. Other Commitments : NIL

5. Donation in kind : NIL

6. Related Party Transactions: NIL

7. Reconciliation of HQ account cannot be done as the same is not available with the chapter. It was

explained that HQ maintains the accounts on receipt basis while the entries in chapter is made on claim

received from HQ basis.

8. GST Credit has been taken in relation to the respective expenses only where taxable input services

availed against taxable output except student related programmes where no GST input is available being exempted from GST as defined in GST Rules.


For Biyani Mittal & Co. For and on behalf of the Management Committee of Indore Chapter


F.R.N.:-012282C

Sd/- Sd/- Sd/- Sd/-

CA Govind Biyani CS Amrish Kumar Chourasia CS Vipul Goyal CS Kamlesh Purviya


Sd/- Sd/-


Date:- 10.06.2020 Treasurer Executive Officer

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