INDIANA DEPARTMENT OF ADMINISTRATION

INDIANA DEPARTMENT OF ADMINISTRATION

Mental Health Funds Recovery Fiscal Agent

REQUEST FOR PROPOSAL 13-76on behalf of

DIVISION OF MENTAL HEALTH AND ADDICTION


GENERAL INFORMATION

• Attendee Sign-In Sheet

• Sign-In Sheet and PowerPoint will be posted on State’s Solicitation Website


RFP QUESTIONS AND ANSWERS

Questions answered verbally today are not official nor binding and should be submitted in writing if it will affect your proposal response (Q/A Template – Attachment K)

All questions must be submitted in writing by 3:00 PM EST on April 11, 2013

Email: [email protected]

Fax: 317.232.7312

mailto:[email protected]


ACCESSING RFP DOCUMENTS

www.in.gov/idoa/proc


ACCESSING RFP Documents


KEY RFP DATES


PURPOSE AND SCOPE OF RFP 13-76

The purpose of this RFP is to select a vendor that can satisfy the State’s need for ensuring that quarterly claims of the Indiana Mental Health Funds Recovery Program (MHFRP) are calculated and submitted correctly.

The administrative/fiscal agent acts as the single point of contact between the State and approximately 33 agencies participating in the MHFRP.

The selected vendor will develop and implement an administrative/fiscal plan to coordinate and review the data collection of participating agencies and ensure that their claimed activities are allowable and accurate for claiming administrative federal financial participation.

The selected vendor will also be responsible for aggregating the individual agency claims into one claim and ensuring that the aggregate claim is acceptable for submission to OMPP, and submitted in a timely manner.

The vendor will also conduct ongoing time study and financial data collection training for all participating agencies.


RFP OUTLINE


BUSINESS PROPOSAL

Company Financial Information (Section 2.3.3)Confidential information must be kept separate from the proposal in both hard and soft copy


COST PROPOSAL

The four (4) year total baseline for this RFP 13-76 is $3,564,956.


MINORITY AND WOMEN’S BUSINESS ENTERPRISE

Complete Attachment A, MWBE Form- Include sub-contractor letters of commitment Goals for this RFP:

- 8% Minority Business Enterprise

- 8% Women’s Business Enterprise


MINORITY AND WOMEN’S BUSINESS ENTERPRISE

$$$$$$


INDIANA ECONOMIC IMPACT

The State defines FTE as a measurement of an employee's productivity on a specific project or contract. A FTE of 1 would mean that there is one (1) worker fully engaged on a project; forty (40) hours a week, fifty-two (52) weeks a year. If there are two (2) employees each

spending 1/2 of their working time, 20 hours per week, on a project that would also equal 1 .$$$$$$


RFP SCORING AND EVALUATION


QUESTIONS AND ANSWERS


ADDITIONAL INFORMATIONIDOA PROCUREMENT LINKS AND NUMBERS

http://www.in.gov/idoa/2354.htm1-877-77BUYIN (8946) For Vendor Registration Questions

http://www.in.gov/idoa/2464.htmFor Inquiries Regarding Substantial Indiana Economic Impact

A. Link to the developing “one stop shop” for vendor registry with IDOA and Secretary of State. http://www.in.gov/idoa/2467.htm

B. Secretary of State of Indiana: Can be reached at (317) 232-6576 for registration assistance. www.in.gov/sos

C. Vendor Handbook: Online version available at http://www.in.gov/idoa/files/vendor_handbook.doc

D. Minority and Women Owned Business Enterprises: http://www.in.gov/idoa/files/Certification_List(48).xls for table of IDOA certified MBEs and WBEs. For more WBE’s information http://www.in.gov/idoa/2352.htm

E. RFP posting and updates: Go to http://www.in.gov/idoa/2354.htm (select “State of Indiana Opportunities” link) Drag through table until you find desired RFP/RFI number on left-hand side and click the link.

http://www.in.gov/idoa/2788.htm



http://www.in.gov/sos

http://www.in.gov/idoa/files/vendor_handbook.doc

http://www.in.gov/idoa/files/Certification_List(48).xls



INDIANA DEPARTMENT OF ADMINISTRATION

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