GUJARAT STATE WATERSHED MANAGEMENT AGENCY – GSWMA

AGENDA ITEMS TO BE PLACED BEFORE 1ST GOVERNING BODY MEETING OF GSWMA UNDER THE CHAIRMANSHIP OF HON. MINISTER OF STATE, RURAL DEVELOPMENT (INDEPENDENT) ON THE TUESDAY, 11/09/2007 AT 14.00 HRS. IN THE COMMITTEE ROOM NO. 1, 4TH FLOOR, BLOCK NO. 1, NEW SACHIVALAYA, GANDHINAGAR.

INDEX

AGENDA ITEM

PARTICULARS PAGE NO. (From-To)

1/1 GRANTING OF LEAVE OF ABSENCE

0-2

1/2 TO CONSIDER AND TAKE NOTE OF MEMORANDUM OF ASSOCIATION & BYE LAWS OF THE GSWMA

3-38

1/3 A. TO CONSIDER AND APPROVE ADMISSION OF FIRST MEMBERS OF “GSWMA”

B. CONSTITUTION OF THE GOVERNING BODY

39-41

1/4 TO CONSIDER AND TAKE NOTE OF REGISTRATION OF “GSWMA” UNDER SOCIETIES REGISTRATION ACT, 1860 AND THE BOMBAY PUBLIC TRUST ACT, 1950 :

42-44

1/5 REGISTERED OFFICE OF THE GUJARAT STATE WATERSHED MANAGEMENT AGENCY (GSWMA)

45

1/6 TO APPROVE ACTION TAKEN BY SHRI. RAM KUMAR, IFS, CONSERVATOR OF FORESTS (WATERSHED) FOR REGISTRATION OF “GSWMA”.

46

1/7 FINANCIAL YEAR OF THE “GSWMA”.

47

1/8 AUTHORITY TO DEAL WITH CENTRAL/STATE GOVERNMENT OR LOCAL AUTHORITIES, AND CUSTOM / EXCISE / OCTROI/ INCOME TAX/SERVICE TAX AUTHORITIES OR ANY OTHER STATUTORY AUTHORITIES .

48

1/9 REGISTRATION OF THE GSWMA AS CHARITABLE TRUST UNDER SECTION 12A OF THE INCOME TAX ACT, 1961.

49

1/10 RATIFICATION FOR APPOINTMENT OF CONSULTANT FOR REGISTRATION OF SOCIETY:

50

1/11 ROLE AND RESPONSIBILITY OF GSWMA

(Proposed Common Guidelines for Watershed Management 2007 issued by Government of India and related activities and assignments given by the Government and Others Organizations

51-70

1/12 TRANSFER OF STATE LEVEL ADMINISTRATION FUND TO

GSWMA

71

1/13 TO OPEN BANK ACCOUNTS WITH ______________ BANK, __________ BRANCH

72

1/14 STRUCTURE OF GSWMA AND OUT SOURCING POLICY 73-74

1/15 ANY OTHER ITEM(S) WITH THE PERMISSION OF THE CHAIR 75

ITEM NO. 1/1: GRANTING OF LEAVE OF ABSENCE

The information of absentee members, if any, will be placed before the

Meeting. Members are requested to grant leave to the absentee members.

ITEM NO. 1/2: TO CONSIDER AND TAKE NOTE OF MEMORANDUM OF

ASSOCIATION & BYE LAWS OF THE GSWMA

The Government of Gujarat, Panchayat, Rural Housing and Rural Development

Department has vide GR No. GVK/GSWMA/01/07/SFS-42/KH.2 Dated 12th

July, 2007 approved incorporation of “GSWMA” under Societies Registration

Act, 1860 and the Bombay Public Trust Act, 1950. Accordingly, the

Memorandum of Association & Bye-laws were also approved.

Members are requested to consider and approve the Memorandum of

Association and Bye-laws and pass the following resolution:

“RESOLVED THAT the Memorandum of Association and Bye-laws of

“GSWMA” as registered by the office of the Asst. Charity Commissioner,

Gandhinagar and Asst. Registrar of Societies, Gandhinagar be and is hereby

noted.“

ITEM NO. 1/3:

A. TO CONSIDER AND APPROVE ADMISSION OF FIRST MEMBERS OF

“GSWMA”

The Names and Designations of the First Members of the Governing Body is

given in the Clause 5 of the Memorandum of Association of “GSWMA” and

accordingly those members shall be the first members of the Governing body

and they shall hold the office by virtue of their posts and that membership shall

be vested with and transferred according to the official designation as

mentioned in the Bye-Laws.

Members are requested to pass the following resolution :

“RESOLVED THAT the admission of first members of “GSWMA” be and is

hereby approved and the management of the affairs of the “GSWMA” is

entrusted in accordance with the Bye-laws & Regulations of the “GSWMA”, to

the Governing Body of which following are the first members:

01 Ho’nable Shri Bharat Kumar Chimanlal Barot Minister of State, Rural Development (Independent), Panchayat, Rural Housing.

Chairman

02. Shri Raj Gopal, IAS Commissioner & Secretary, Rural Development Department, Government of Gujarat

Vice Chairman

03. Shri A.M.Tiwari, IAS Secretary. Tribal Development, Government of Gujarat

Member

04 Shri R.R.Varsani, IAS State Co-ordinator, NREGA, Commissionerate of Rural Development, Government of Gujarat.

Member

05. Shri P. L. Darbar, IAS Additional Commissioner, Commissionerate of Rural Development , Government of Gujarat

Member

06. Shri R. B. Rajyaguru Deputy Secretary Rural Development Department., Government of Gujarat

Member

07. Shri Ram Kumar, IFS Conservator of Forests (Watershed) Commissionerate of Rural Development, Government of Gujarat

Member Secretary cum

CEO

“RESOLVED FURHTER THAT the above members of the “GSWMA” shall

remain in office by virtue of their post till the Governing Body is constituted and

that membership shall be vested with and transferred according to the official

designation as mentioned above.”

B. CONSTITUTION OF THE GOVERNING BODY:

As per Bye-law No. 5, The Governing Body at any time shall consist of not less than 7 members but not more than 16 members, including non-officials. The Governing Body shall consist of the following members:

01 Ho’nable Minister of State,

Rural Development (Independent), Panchayat, Rural Housing.

Chairman

02. Commissioner & Secretary, Rural Development Department, Government of Gujarat

Vice Chairman

03 Principal Secretary, Panchayat, Rural Housing & Rural Development Dept., Government of Gujarat

Member

04. Additional Chief Secretary, Forest & Environment Department, Government of Gujarat

Member

05. Additional Chief Secretary, Agriculture & Co-operation Department, Government of Gujarat

Member

06 Secretary, Tribal Development Department, Government of Guajarat.

Member

07. Secretary Finance Department, Government of Gujarat

Member

08. Secretary, (Water Resource), N W R W S & kalpsar Department, Government of Gujarat

Member

09. Additional Development Commissioner (Panchayat) Commissionerate of Develoepment, Government of Gujarat

Member

10 Deputy Secretary, Rural Development Department, Government of Gujarat

Member

11-14

Up to 4 Non-Official member facilitating agencies of high standing / representative of farming Community to be nominated by the Governing Body.

Member

15 Representative of National Watershed Management Agency, Government of India.

Member

16 Conservator of Forests, (Watershed) Commissionerate of Rural Development, Government of Gujarat

Member Secretary cum CEO

Up to four members shall be appointed by the State Government out of

distinguished persons, representatives of leading non-government agencies

working in the field of water supply, sanitation, environmental, health,

engineering science and technology and management with experience and

exposure in social sector management. Representatives of the local bodies,

PRIs including reputed community based organizations, experts in the

administrative, financial or general management of similar nature as may be

decided by the State Government from time to time, may also be nominated.

Moreover, Governing Body will appoint District Watershed Management Cell,

Project Implementation Agencies and Watershed Management Team as per

the common guidelines for water management issued by Ministry of Rural

Development, Government of India, New-Delhi.

The State Government may reconsider and reconstitute the total strength of the

Governing Body at any time, if so required.

Members are requested to note the constitution of above governing body and

suggest remaining four names of non-officials as above to state government for

appointment in the governing body.

ITEM NO. 1/4: TO CONSIDER AND TAKE NOTE OF REGISTRATION OF “GSWMA” UNDER

SOCIETIES REGISTRATION ACT, 1860 AND THE BOMBAY PUBLIC TRUST

ACT, 1950 :

An application along with Memorandum of Association and Bye-laws etc. was

submitted to competent authority for Registration of “GSWMA” under the

Societies Registration Act, 1860, and the Bombay Public Trust Act, 1950. The

Assistant Charity Commissioner, Gandhinagar and Assistant Registrar of

Societies, Gandhinagar have issued necessary Certificates, bearing No.

GUJ/1463/GANDHINAGAR and F/1419/Gandhinagar dated 20TH July, 2007 for

registration under the Societies Registration Act, 1860, and the Bombay Public

Trust Act, 1950 respectively. (A Copy of Certificates will be placed on table,

duly initialed by the Member Secretary of “GSWMA” for the purpose of

identification),

Members are requested to take note of the same and pass the following

resolution:

“RESOLVED THAT Certificate No. GUJ/1463/GANDHINAGAR dated 20th July,

2007 issued by the Assistant Registrar of Society under the Societies

Registration Act, 1860, and Certificate No F/1419/Gandhinagar dated 20th July,

2007 issued by the Assistant Charity Commissioner, under the Bombay Public

Trust Act, 1950, be and is hereby noted.”

ITEM NO. 1/5: REGISTERED OFFICE OF THE GUJARAT STATE WATERSHED

MANAGEMENT AGENCY (GSWMA).

As per Clause 2 of Memorandum of Association of “GSWMA”, the registered

office of “GSWMA” shall be situated at a place as may be decided by the

Governing Body from time to time. Presently, the registered office of the

GSWMA is situated at 3rd Floor, Block No. 16, Dr. Jivraj Mehta Bhavan,

Gandhinagar- 382010

Members are requested to pass the following resolution in this respect:

“RESOLVED THAT Registered office of the GUJARAT STATE WATERSHED

MANAGEMENT AGENCY (GSWMA) shall be situated at 3rd Floor, Block No.

16, Dr. Jivraj Mehta Bhavan, Gandhinagar- 382010 and that Member Secretary

of “GSWMA” be and is hereby authorized to inform various authorities and

others as and when statutorily required regarding Registered Office of the

“GSWMA”

ITEM NO. 1/6: TO APPROVE ACTION TAKEN BY SHRI. RAM KUMAR, IFS, CONSERVATOR

OF FORESTS (WATERSHED) FOR REGISTRATION OF “GSWMA”.

Members are requested to ratify the action taken by Shri. Ram Kumar, IFS in

his capacity as Conservator of Forests (Watershed) and pass the following

resolution:

“RESOLVED THAT action taken by Shri. Ram Kumar, IFS, Conservator of

Forests (Watershed) for registration of “GSWMA” under Societies Registration

Act, 1860, and the Bombay Public Trust Act, 1950, be and is hereby approved

and ratified.”

ITEM NO. 1/7: FINANCIAL YEAR OF THE “GSWMA”.

Members are requested to pass the following resolution for financial year of the

“GSWMA”.

“RESOLVED THAT the “Financial Year” of “GSWMA”, be and is hereby fixed

from 1st April to 31st March, of the following and subsequent years and the first

year’s account be prepared for the period commencing from the date of

incorporation i.e. 20th July, 2007 up to and including 31st March, 2008.”

ITEM NO. 1/8: AUTHORITY TO DEAL WITH CENTRAL/STATE GOVERNMENT OR

LOCAL AUTHORITIES, AND CUSTOM / EXCISE / OCTROI/ INCOME

TAX/SERVICE TAX AUTHORITIES OR ANY OTHER STATUTORY

AUTHORITIES .

Members are requested to pass the following resolution

“RESOLVED THAT the Vice Chairman or Member Secretary of the “GSWMA”,

be and is hereby authorized to represent the “GSWMA” before the

Central/State Government, Local Authorities, and

Custom/Excise/Octroi/Income Tax/Service Tax Authorities or any other

statutory authorities and to sign and execute all documents and papers as may

be required by any such authority and to do all such acts and things as may be

necessary or incidental thereto.”

“RESOLVED FURTHER that Vice Chairman or Member Secretary may

delegate the above referred powers to any committee or officer of the GSWMA

as he may deem fit and necessary from time to time”

ITEM NO. 1/9: REGISTRATION OF THE GSWMA AS CHARITABLE TRUST UNDER

SECTION 12A OF THE INCOME TAX ACT, 1961.

As per provision of Section 12A of the Income Tax Act, 1961, a charitable

institution like GSWMA shall have to register with income tax authority so as to

avail income tax exemption benefit from payment of income tax.

In view of the above, members are requested to authorise Member Secretary to

submit an application before the income tax department and to sign necessary

papers/forms on behalf of the GSWMA.

ITEM NO. 1/10 : RATIFICATION FOR APPOINTMENT OF CONSULTANT FOR

REGISTRATION OF SOCIETY:

Mr. Arvind Gaudana of M/s Arvind Gaudana & Associates, Practising Company

Secretaries, Ahmedabad, was consulted for the registration of GSWMA under

the Societies Registration Act, 1860 and the Bombay Public Trust Act, 1950.

Mr. Gaudana has carried out assignments for Registration of Gujarat Council of

Science City (SCIENCE CITY), Gujarat Jail Welfare Board, Gujarat Council on

Science & Technology (GUJCOST), Gujarat State Rural Road Development

Agency, Gujarat Mineral Research and Development Society, Development

Support Agency of Gujarat (D-SAG) and many other Government undertaking

Societies and having wide experience in this field. Accordingly the task for

registration of society was assigned to Mr. Arvind Gaudana of M/s Arvind

Gaudana & Associates. Scope of work was as under:

a. To prepare a note to be submitted to Government for creation of society

b. Preparation of draft GR to be issued by State Government

c. Preparation of draft Memorandum of Association & Bye-laws

d. Meeting the State Officials in Rural Development, Finance Department etc.

to discussed about MoA, Bye-laws, draft GR and other legal requirement for

registration of the society.

e. Obtaining signatures of Members.

f. Preparation of Application and other forms to be submitted to the office of

the charity commissioner.

g. Co-ordination for verification of application and other paper from SDM.

h. Submission of application, follow-up, reply of quiries and registration of

society by Charity Commisioner/Registrar of Societies.

i. Preparation of Agenda papers for 1st GBM.

j. All incidental misc. work regarding registration of GSWMA

Members are requested to ratify the appointment of Shri Arvind Gaudana as a

consultant and pass the following resolution :

“RESOLVED THAT appointment of Mr. Arvind Gaudana of M/s Arvind

Gaudana & Associates, Practising Company Secretaries, Ahmedabad, for

Registration of GSWMA, be and is hereby ratified and the Member Secretary,

GSWMA be and is hereby authorized to pay fees of Rs. 15,000/- plus service

tax and out of pocket & conveyance charges on actual basis to Shri Arvind

Gaudana.”

ITEM NO. 1/11 : ROLE AND RESPONSIBILITY OF GSWMA

(Proposed Common Guidelines for Watershed Management 2007 issued

by Government of India) :-

The Technical Committee on Watershed Programmes in India, was constituted by

Department of Land Resources, Ministry of Rural Development, Govt. of India, has

submitted its report. From aforesaid report, Common Guidelines for Watershed

Management 2007 have been evolved and proposed by the Govt. of India and shall be

implemented with effect from date to be decided by GoI . It is mentioned that projects

sanctioned prior to this date shall continue to be implemented as per the existing

guidelines. The new guidelines prescribe new vision to implement watershed

progaramme on “Mission Mode”. The guidelines have prescribed separate agencies at

national level, state level and district level with functionally focused, operationally

integrated, collaborative with diverse set of stakeholders with flexibility and autonomy.

Response of Govt. of Gujarat on watershed programme to the technical committee in

form of recommendations which is in consonance with the key recommendations-

action points prescribed of the report.

Restructuring of the Programme :-

It is important to state that on 12th and 13th April, 2007 MoRD, GoI has convened

meeting of Performance Review Committee, agenda note of this meeting is kept bellow

separately. In the aforesaid Agenda Item: III deals with watershed programme and

Agenda Item: III( 4 ) mentioned observations of a working group under the

Chairmanship of Dr. Y. K. Alagh on Rainfed Areas for formulation of 11th Five Year

Plan which also stressed on key recommendations prescribed in the report of the

technical committee on watershed programme.

In the 11th five year plan, action plan for the year 2007-2008 prescribe restructuring of

watershed programme under Agenda Item on priority basis as per proposed Common

Guidelines -2007. The salient features are as under:-

Integration of all watershed programme as Integrated Watershed

Management Programme (IWMP).

Livelihood Orientation should be incorporated at planning stage

Three Tier Approach for the implementation of IWMP viz in upper

reaches through Forest Department and Joint Forest Management

Committee, in the intermediate slope effective and good quality

implementation of IWMP and as to third level of the plains wherein

large concentration of labor intensive work through NREGs.

Present approach of treating 500ha area is not viable, therefore,

the new approach will be based on natural hydro-geographical unit

of average size of 4,000 to 10,000 ha and will include critical

processes and instruments for proper institutionalization of

peoples’ participation through Cluster Approach.

Scientific planning with help of GIS and MIS

Dedicated institutional and professional support through separate

institutional framework at national level, state level and district level

Thrust will be given for convergence of IWMP with other inter and

intra departmental scheme.

Delegation of power to state level agency for sanction of all

projects within state and enhancement of the cost norms.

Key role to Panchayti Raj Institutions (PRIs) both at the Gram

Panchayat and Zilla Panchayat levels.

Institutional framework in unified watershed programme

At the national watershed management authority (NWMA), a professional and output

oriented agency with autonomy and functional freedom will be responsible to manage

the watershed programme. It will be registered as a society and trust under the

provisions of Societies Registration Act, 1860 and the Bombay Public Cheritable Trust

Act, 1950 respectively.

At the State level there would be an agency equipped with requisite professional

support which will be ensure close ground level supervision.

At the District level, there will be a dedicated team which will be fully involved with the

implementation of the programme from start to finish. They will provide technical as well

as administrative inputs and will ensure high levels of quality with respect to the

deliverables.

Management structure as per proposed Common Guidelines - 2007 (Issued by Government of India) :- New management structure recommended by proposed Common Guidelines for

Watershed Management-2007 required to be adopted by the state as GoI proposed

these guidelines and accepted the constitution of National Watershed Management

Agency under Society Registration Act, 1860.

As per proposed Common Guidelines for Watershed Management-2007, following

structure required to be adopted by Government of Gujarat.

The hierarchy & organization chart of new setup will be as under.

Gujarat State Watershed Management Agency

District Watershed Development Agency

District Watershed Management Team

Milli Watershed Council Project Manager / WDT

Village Watershed Committees Woman’s Watershed Council

District Panchayat

Gram Panchayat /

Gram Sabha

State Level

As per guidelines, the structure of Gujarat State Watershed Management

Agency is proposed. Constitution and functions of the agency would be as

per proposed Common Guidelines-2007. thus GSWMA is registered under

Society Registration Act, 1860 and Bombay Public Trust Act, 1950. The

framework of structure is being adopted as per guidelines and it is like the

framework of the Water And Sanitation Management Organization. The

Memorandum of Association & Rules & Regulation is also prepared as per

this guidelines.

District Level

As per the Common Guidelines-2007, at district level separate dedicated

body will oversee the implementation of watershed progaramme. This body

shall be termed as the District Watershed Management Cell (DWMC).

Constitution and functions of district level agency is being adopted from

Common Guidelines for Watershed Management-2007.

The DWMC in turn, will constitute a District Watershed Management Team

(DWMT). This team will again comprise professionals competitively selected

from the open market in a fully transparent manner. They would represent

various disciplines involved in running a watershed programme, including

inter alia, soil and water conservation, agriculture science, veterinary science

/ animal husbandry, social works, hydrogeology , life sciences, gender

studies, management and accounts. They could again be serving

government officers on deputation, persons from the NGO sector or

independent professionals. Preference will be given to women in

appointment to the DWMT. The DWMC will sign a 5 – year MoU with each

member of the DWMT that will spell out well-defined annual goals, against

which the performance of the member will be monitored each year by the

DWMC. The DWMT would be responsible for overseeing the implementation

of the watershed programme in the district. They will select Project Managers

(PMs) for each milli-watershed, They will also provide to each PM/Watershed

Development Team (WDT) technical assistance, capacity building inputs,

field support, commission monitoring and evaluation of project, impact

assessment studies and ensure complementarily and convergence of work

undertaken at different milli-watershed within the district.

Milli Watershed Level

The DWMT will identify the remaining untreated milli- watershed in the

district, ranging from a minimum of 4, 000 it a maximum of 10,000 ha. Since

Village Watershed Committees (VWCs) within each Gram Panchayat are to

be the ultimate implementing agency, the final selection of implementation

area must be according to the Gram Panchayat boundaries, to which milli-

watershed boundaries are to be approximated. These milli-watersheds will

comprise a number of micro – watersheds that ideally should be but need not

necessarily be absolutely contiguous to each other. The micro – watersheds

may lie within a sub-basin of 25,000 ha.

At the milli- watershed level there will be Milli-Watershed Council (MWC) that

will consist of nominated members (one man and one woman, at least one of

whom should be SC/ ST) from each VWC within the milli-watershed. The

members from each VWC will have a fixed tenure of two years and will

change by rotation. The MWC will also have the following as members-

representative of the local MLA, one representative each from the WDT and

Taluka Panchayat, representative of the Taluka Development Officer,

representative of the Forest Department, as also all the Gram Panchayat -

Sarpanches within the milli-watershed. The PM will be the Member –

Secretary of the body that will give overall direction to the programme. It will

also help resolve conflicts that may arise across micro-watersheds.It will

monitor and review progress and carry social audits of the programme. Each

MWC will be registered with the DWMC.

Village Level

Each milli-watershed will consist of a number of villages. For each village

there be a VWC that will implement the watershed project with the technical

support of the WDT in their village. The VWC will be a committee of the

Gram Panchayat that will be elected at a meeting of the Gram Sabha. Each

VWC should have a maximum of 20 members. It must mandatory have at

least 50% members as women and at least 33% SC/ST community

members. The VWC musty also ensure that each hamlet gets a

representation proportionate to its size. It should include 3-4 members each

from User Groups and SHGs and one member each from the Gram

Panchayat and the WDT. Representative must also be given to the landless,

with a minimum of two members being accommodated in the committee.

The formation of the VWC must be a gradual process. The VWC must grow

organically from its constituents, the User Groups and the SHGs over the first

year of the project.

Each VWC will be registered with the DWMC. The VWC will be answerable

to and work under the control of the Gram Sabha.

To facilitate real participation of women, a separate Women Watershed

Council (WWC) will be formed with in each village. The duty of the WDT will

be to mobilize women to actively participate in meetings of the WWC and

give requisite weight to women’s perceptions and priorities in the formation of

the watershed action plan. Similar arrangements may be worked out to give

requisite weightage to the interests of the SC, ST and landless wherever they

in a minority or where there is acute danger of their interests being

overlooked.

Financial Implications

Thus as per GOI new guidelines for Watershed Programme, there will be no

financial implications and extra burden on the state and the proposed

management structure would be run by present setup for watershed

programme available with DRDAs and state level and grants released by

Govt. of India for the administration of watershed programme.

As per Action Plan -2007-08 for watershed programme, the 1st year of 11th

Five Year Plan, it is mandatory to adopt the new guidelines and constitute

the state level Agency because delegation of power regarding sanctioning of

projects and releasing of grants would be vested with the Gujarat State

Watershed Management Agency.

The State level Agency (GSWMA) to be an autonomous body would be

empowered to scrutinized and sanction all projects within the State.

1. The Government of India envisages that GSWMA will be empowered to

sanction watershed projects. Thus, GOG is prepared with the administrative

mechanism. Annual Budgeted Provisions for watershed programme are as

per “as per annexure”. Government of India will provide with an initial capital

grant of Rs.1 crore to meet establishment costs and a recurring grant of

Rs.70 lakhs per annum to meet its annual expenses of the GSWMA. The

proposal of the same is submitted to GOI.

2. Similarly Government of Gujarat and other agency may give certain activities

and assignments related to objective of Watershed Development. The

GSWMA may undertake such activities and assignments as may be required

by the Government from time to time.

The Governing Body of GSWMA are requested to note the above and

approve the role and responsibility of GSWMA.

ITEM NO. 1/12 : Transfer of State level administration fund to GSWMA

As per Clause 6 of Bye Laws of Society, the GSWMA shall have the

following funds :

FUND:

the GSWMA shall function with an initial Fund of Rs.1501/- ; The Government of India will fund the GSWMA for administration &

execution of programme as per guidelines.

Funding will be provided by the Government of India on the basis of felt needs, for both recurring and non-recurring expenses as follows:

State will prepare a State and district level annual Action Plans reflecting activities and budgetary provision for approval of Government of India. Action plans should comprise of (i) Activities (ii) Staff (iii) One time procurement of equipment & (iv) Establishment cost (Contingency, TA/DA etc.) requirements. Equipment/ Accessories procured so far for IEC & HRD in the state. GOI assistance shall be transferred to the GSWMA. There should be full compliance to GFR requirements of maintenance of separate accounting of assets created out of Government Grants.

Salary, including establishment expenditure, should not be

more than total annual expenditure of the GSWMA.

In view of the clause d, the reserved fund lying with state level

administration should be transferred to bank account of GSWMA from the

various districts. The governing body is requested to authorise Member

secretary cum CEO to take necessary actions for transfer of state level

administration fund to GSWMA

ITEM NO. 1/13: TO OPEN BANK ACCOUNTS WITH ____________________Bank,

________________ BRANCH, GANDHINAGAR

The GUJARAT STATE WATERSHED MANAGEMENT AGENCY

(GSWMA) has been registered under The Societies registration Act,

1860 and Bombay Public trust Act,1950 on 2Oth July, 2007. By virtue

of its registration, GSWMA is an autonomous Body and it will be

appropriate that GSWMA should have a bank account for funds

transaction. Further, in order to open the Bank Account it is necessary

to pass resolution in the Governing Body Meeting.

The members are requested to pass the following resolution for

opening of Bank Account:

“RESOLVED THAT the Current Accounts of the “GUJARAT STATE

WATERSHED MANAGEMENT AGENCY (GSWMA)” be opened with,

__________________________ Bank, ________________ BRANCH,

GANDHINAGAR, in the name & style of “GUJARAT STATE

WATERSHED MANAGEMENT AGENCY”.

“RESOLVED FURTHER THAT the said Bank be and is hereby

authorized to honour all cheques, demand drafts, bill of exchange,

promissory notes and any orders for payment drawn, accepted or

made or signed by Member Secretary (presently Shri Ram Kumar)

and _____________________ ( presently Shri

____________________ ) jointly.

“RESOLVED FURTHER THAT, Member Secretary jointly with

_______________ be and is hereby authorized to endorse on behalf of

the GSWMA, all cheques, bill of exchange and other negotiable

instruments lodged for collection to credit of the GSWMA’s account,

whether the same be overdrawn or not or relating to any transaction of

GSWMA.

RESOLVED FUTHER THAT, Member Secretary cum CEO be and is

hereby authorized to certify this resolution and submit a copy of this

resolution to the said Bank for information and record.”

ITEM NO. 1/14 : STRUCTURE OF GSWMA AND OUT SOURCING POLICY

Members are aware that, the state government has lot of expectation

from GSWMA as an autonomous body. It is provided in the guidelines

by Government of India that A Team of Experts will assist the

GSWMA. This team will be competitively selected on contract by the

GSWMA from the open market. Their disciplines will include soil and

water engineering, agricultural science, veterinary science/animal

husbandry, forestry, hydrogeology, social work/gender studies and

management/accounts. A requisite number of administrative staff will

support this team of experts.

The minimum manpower required will be taken on deputation from

Government and other organization on deputation. Therefore, GWSMA

may not have permanent manpower at this stage.

Further, existing staff and officers including conservator of forest

working in the office of the CRD may continue to draw salary etc as per

present arrangement, till GWSMA gets grants from GOI and GOG.

In view of the above, it would be necessary to avail services of

required manpower in the various fields having professional approach

and relevant experience.

In view of the above following manpower may be out sourced so that

GSWMA to remain as a thin organization.

Experts in the field of Water Management (e.g. soil and water

engineering, agricultural science, veterinary science/animal

husbandry, forestry, hydrogeology, social work/gender studies and

management/accounts) - As narrated above

Data entry work

Hard & soft ware related Computer work

Steno typing work

Vehicle with driver

Maintenance & Cleanliness including AMC

Accounting, Finance & Legal

Feasibility study, survey, data collection etc.

Preparation of project and other reports.

Image building & PR

Members are requested to suggest similar work which could be out

sourced and approve the out sourcing policy.

ITEM NO. 1/15 : ANY OTHER ITEM (S) WITH THE PERMISSION OF THE CHAIR