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  • Note to Evaluation Committee members

    Focal points:

    Technical questions: Dispatch of documentation:

    Fabrizio FelloniOfficer-in-ChargeIndependent Office of Evaluation of IFADTel.: +39 06 5459 2361e-mail: [email protected]

    Oanh NguyenEvaluation OfficerIndependent Office of Evaluation of IFADTel.: +39 06 5459 2055e-mail: [email protected]

    Deirdre McGrenraHead, Governing Bodies OfficeTel.: +39 06 5459 2374e-mail: [email protected]

    Evaluation Committee Seventy-ninth SessionRome, 4 October 2013

    For: Review

    Document: EC 2013/79/W.P.3

    EAgenda: 4Date: 1 October 2013Distribution: PublicOriginal: English

    Independent Office of Evaluation of IFAD'sresults-based work programme and budgetfor 2014 and indicative plan for 2015-2016

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    Contents

    Abbreviations and acronyms iiIndependent Office of Evaluation of IFAD's results-based workprogramme and budget for 2014 and indicative plan for 2015-2016 1I. Introduction 1II. Key lessons from implementation of the 2013 work programme 1III. Current perspective 2

    A. Highlights of 2013 2B. Budget utilization 2012-2013 3C. Utilization of the 2012 carry-forward 3

    IV. IOE strategic objectives 4V. 2014 work programme and indicative plan 2015-2016 4VI. 2014 resource envelope 7

    A. Staff resources 7B. Budget proposal 7

    AnnexesI. IOE strategic objectives, DMRs and types of outputs 10II. IOE achievements in 2013 11III. Proposed IOE evaluation activities for 2014 and indicative plan for 2015-

    2016 15IV. IOE staff levels for 2014 19V. Proposed IOE budget for 2014 20VI. IOEs results framework 23VII. Selectivity framework 26

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    Abbreviations and acronyms

    ARRI Annual Report on Results and Impact of IFAD OperationsCLE corporate-level evaluationCOSOP country strategic opportunities programmeCPE country programme evaluationECD evaluation capacity developmentECG Evaluation Cooperation GroupFAO Food and Agriculture Organization of the United NationsIMT IFAD Management TeamIOE Independent Office of Evaluation of IFADIFAD8 Eighth Replenishment of IFADs ResourcesIFAD9 Ninth Replenishment of IFADs ResourcesIFAD10 Tenth Replenishment of IFADs ResourcesNONIE Network of Networks on Impact EvaluationOMC Operations Management CommitteeOSC Operational Strategy and Policy Guidance CommitteePCR project completion reportPCRV project completion report validationPMD Programme Management DepartmentPPA project performance assessmentPRISMA Presidents Report on the Implementation Status of Evaluation

    Recommendations and Management ActionsRIDE Report on IFADs Development EffectivenessSDC Swiss Agency for Development and CooperationSWP strategic workforce planUNEG United Nations Evaluation GroupWFP World Food Programme

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    Independent Office of Evaluation of IFAD's results-basedwork programme and budget for 2014 and indicativeplan for 2015-2016

    I. Introduction1. This document contains the work programme and budget for 2014 and indicative

    plan for 2015-2016. In line with the IFAD Evaluation Policy, IOEs administrativebudget and IFAD administrative budget are prepared independently of each other.1As in the past, the proposed independent evaluation work programme has beendeveloped building on consultations with IFAD Management and the guidance ofthe Executive Board, and Audit and Evaluation Committees. IOE also met with theChairs of the Evaluation and Audit Committees to better understand theirrespective priorities and expectations. Finally, guidance was sought from theEvaluation Committee in an informal consultation with members prior to finalizationof the preview document.

    2. This is the first time in more than 10 years that IOE has changed the format andstructure of its work programme and budget document, ensuring, inter alia,greater consistency with IFADs administrative budget document. This documentpresents the work programme and budget based on a critical assessment ofneeds, rather than simply using the current budget as a baseline.2 It also aims toprovide better linkage between the work programme and expenditures and greaterdetail in the breakdown of budgeted costs, particularly non-staff costs, includingcosts for consultants. The document provides details of actual expenditures for theprevious year, as well as 2013 budget utilization as of the time this document wasprepared. Similar updated information will be made available in the finalsubmission to the Board in December 2013.

    3. The high-level preview of IOEs results-based work programme and budget for2014 and indicative plan for 2015-2016 were discussed during the EvaluationCommittees seventy-seventh session in June 2013 and also at the AuditCommittee and the Executive Board during their September 2013 sessions. Afterfurther discussion with the Evaluation Committee at its seventy-ninth session atthe beginning of October 2013, IOEs proposed results-based work programme andbudget for 2014 and indicative plan for 2015-2016 will be discussed by the AuditCommittee in November 2013 and the Executive Board at its 110th session inDecember 2013, together with IFADs 2014 administrative budget. Finally, thebudget will be submitted to the Governing Council in 2014 for approval.

    II. Key lessons from implementation of the 2013 workprogramme

    4. IOE undertook internal assessments of the implementation of its 2013 workprogramme and budget prior to preparing this document. During the process, somekey lessons emerged, which have been taken into consideration in preparing theproposed 2014 work programme and budget and indicative plan for 2015-2016:

    The importance of continuous, enhanced knowledge-sharing, outreach andcommunication with IFAD Management, the Evaluation Committee andExecutive Board, partner countries and others to further strengthen theevaluation learning and feedback loop to improve IFADs developmenteffectiveness;

    1 See IFAD Evaluation Policy, page 13: The levels of the IOE component and IFADs administrative budgets will bedetermined independently of each other.2 See draft minutes of the 107th session of the Executive Board, paragraph 29.

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    The importance of further developing the IFAD Evaluation Manual:Methodology and Processes to ensure that these are aligned withinternational good practice and capture the evolving priorities of the Fund;

    The need for independent evaluation to also gain deeper insights into currentoperations, with a focus on assessing their relevance as well as the extent towhich past lessons are adequately internalized in new policies, strategies andoperations; and

    The importance of ensuring rigorous and continuous budget monitoring tooptimize use of the available budget according to established priorities andactivities, and to appropriately reallocate resources to areas that requireadditional funding or for additional activities.

    III. Current perspectiveA. Highlights of 20135. IOE has been in transition since the departure of its former director at the end of

    October 2012. In addition to ensuring effective and efficient implementation of its2013 work programme, in this transition period IOE has initiated a process ofinternal change and reform. Some key steps in ensuring high-quality evaluationsand a conducive working environment include:

    Earlier allocation and distribution of the 2013 annual evaluation workprogramme to IOE staff, to enable better forward planning of individualactivities;

    Greater emphasis on stronger communication and transparency within IOEthrough a de-layering of the internal organizational structure, also leading toquicker and smoother decision-making for enhanced efficiency. Furtherefforts will be made to identify opportunities for efficiency gains and costsavings. For example, in the context of the revision of the Evaluation Manual,IOE will review, analyse and streamline its evaluation processes;

    Clearer articulation of the division of labour between IOE and the Office of theSecretary for a smooth and timely implementation of activities related to thework of the Evaluation Committee; and

    Efforts to enhance the diversity and gender balance of staff and consultants,as well as improve work/life balance.

    6. By the end of the year, IOE expects to have implemented all the activities plannedin the 2013 work programme, as well as several additional activities. Selected keyachievements to date include:

    Completion of the corporate-level evaluation (CLE) on IFADs institutionalefficiency and efficiency of IFAD-funded operations, the first of its kind carriedout in multilateral and bilateral development organizations;

    Design and undertaking of IOEs first impact evaluation in Sri Lanka (DryZone Livelihood Support and Partnership Programme);

    Preparation of the 2013 Annual Report on Results and Impact of IFADOperations (ARRI) is ongoing, and this year IOE, together with IFADManagement, is making further efforts to harmonize the cohort of projects tobe included in the ARRI and the Report on IFADs Development Effectiveness(RIDE), so as to provide a clearer overview of the performance of IFADoperations;

    Issuance of the first Joint Statement by the Consultative Group onInternational Agricultural Research (CGIAR), the Food and AgricultureOrganization of the United Nations (FAO), IFAD and the World FoodProgramme (WFP) to strengthen collaboration in evaluation;

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    More-intensive efforts to engage with IFAD Management, the EvaluationCommittee and Executive Board, multilateral and bilateral organizations andpartners at the country level to foster learning and dialogue on evaluation-based lessons and good practices. In this regard, as one example, inSeptember 2013 at IFAD, IOE hosted an extra