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TERMS OF REFERENCE FOR INDEPENDENTENGINEERS FOR PPP PROJECTS

BY

PRABIR DATTA,B.Sc,F.I.E(I)CONSULTANT CHARTERED MECHANICAL ENGINEERVISITING FACULTY AND SENIOR CONSULTANT/INDIAN MARITIMEUNIVERSITY,KOLKATA CAMPUS.SENIOR CONSULTANT/JACOBS--CONSULTING ENGINEERING SERVICES (I) PVTLTD,GURGAON.SENIOR CONSULTANT/BMTCI,AHMEDABADLIFE FELLOW/INSTITUTION OF ENGINEERS(I)LIFE MEMBER/CONSULTING ENGINEERS ASSOCIATION OF INDIA,NEW DELHI(FIDICAFFILIATED).SENIOR CONSULTANT/INDIAN PORT ASSOCIATION,NEW DELHITECHNICAL ADVISOR/INTERNATIONAL SEAPORTS(I) PVT LTD.

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TERMS OF REFERENCE FOR INDEPENDENT

ENGINEER

The Scope of services of the Independent Engineer (IE) would broadly

cover the Construction stage of the project till commissioning.

The Indicative Terms of Reference are as follows :

The IE shall provide the following services during the construction period :

Regular reporting of physical progress in construction upto

commissioning in line with the capacity build-up plan and schedule

for implementation.

Assessment of variation in orders & contracts and its implication on

the technical aspects of the projects.

Reporting and certifying physical performance testing andacceptance provisions.

Monitoring and certifying compliance with Concession Agreement

and other regulatory requirements.

The Independent Engineer is required to certify the structural safety

and adequacy, commensurate with the design parameters and also

with further requirements due to use of any specialized equipment

the licensee proposes to install either at present or in future.The Independent Engineer shall also certify the constructed

structures for their strength, stability and safety by specialized

supervision for the construction of the berth & ancillary facilities.

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The licensee shall submit programme in the form of Bar Chart for

completion of the project including designs and drawings to theIndependent Engineer and Licensors. The Bar Chart shall contain

completion of key miles stone bases on the accepted proposal under

this Agreement.

The licensee shall submit designs and drawings to the Independent

Engineer according to the approval programme shown in the Bar

Chart.

The Independent Engineer shall review the designs and drawingssubmitted by the licensee and endorse for approval of the licensor

according to provisions of Clauses of the License Agreement.

The licensee shall submit monthly progress report to the

Independent Engineer and the licensor. The Independent Engineer

shall hold progress review meeting within a week of the date of

receipt of monthly progress report. Format for monthly progress

report shall be approved by the Independent Engineer in

consultation with the licensor.

The Independent Engineer shall prepare minutes of meeting of the

progress review meeting and circulate the same to the licensor and

the licensee highlighting therein the slippage and suggested

corrective activities to cover up the same.

The licensee shall submit revised Bar Chart and or Catch up Plan

incorporating the suggestion of the Independent Engineer to the

licensor and the Independent Engineer.

Licensee shall submit order letters issued to different vendors along

with respective tender documents to the Independent Engineer.

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The Independent Engineer shall examine the order letters and

corresponding tender documents in the perspective of approved

design and drawing and time schedule specified in the Bar Chart.

In the event that the Independent Engineer has found any deviationand/or discrepancy, it shall promptly and without any undue delay

notify the licensee or its objection, seek clarification or suggest

changes or modifications or corrections thereto under intimation to

the licensor. Thereupon, the licensee shall provide necessary

clarifications to the Independent Engineer after incorporating the

changes, modifications or corrections suggested by the Independent

Engineer. If the Independent Engineer does not object to theclarifications submitted to it by the licensee within 14 days of

submission the Independent Engineer shall be deemed to have

approved such clarifications and the licensee shall be entitled to

proceed with the work.

The consultant is required to indicate no. of days of deployment of

the IE per month on weekly basis.

The consultants are to quote retainer fees on monthly basis.

The engagement will be for a period of approx. 15-18 months for

Construction Stage, till commissioning.