In class, please insert the following Transaction …...In class, please insert the following...
Transcript of In class, please insert the following Transaction …...In class, please insert the following...
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In class, please insert the following Transaction
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STARLink: Sales Process
Exercise 05-01: Create Master Data
Multiple Company Codes
General Notes and Information
It is strongly recommended that you read through the entire exercise prior to
starting. Not all instructions can be provided in a linear manner.
The following symbols are used to indicate important information, as
described below.
An arrow highlights an important instruction that must not be overlooked.
A pencil prompts you to write down an important piece of information.
Each student or group will be assigned a unique two-digit identifier. This
Identifier is used in all exercises to uniquely identify your data. Whenever
you see ## in these exercises, replace it with your identifier.
Always work with your data.
Business Process Overview
The fulfillment process in GBI starts by receiving a customer’s inquiry and creating an internal
sales quotation.
In this exercise, you will create the master data that are relevant to the fulfillment process.
Exercise Prerequisites
See General Instructions Document
Exercise 3-2 GBI Financial Accounting-MCC
Exercise 4-2 GBI Procurement-MCC
4.1 - Introduction to Customer Master Data
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Exercise Workflow
Exercise Deliverables
Deliverables are consolidated into one worksheet at the end of this exercise.
For this exercise you will need the following deliverables:
In the System:
View Inventory Balance
Create Pricing Conditions
On Paper:
Answers to the Questions
You may be assigned additional deliverables. Make certain to check with your
instructor.
View Inventory Balance Create Pricing Conditions
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In this step, you will view how much of your inventory you have in your Miami plant.
Step 4.2.1: Navigate to the transaction to display inventory balance:
Step 4.2.2: In the “Stock Overview: Company Code/Plant/Storage Location/Batch” screen,
enter the following:
Field Name Data Entry
Material Code for your DXTR110XX Motorcycle
Plant Code for your Miami Plant
(EXECUTE)
Q1: How many DXTR110XX Motorcycles are in unrestricted stock?:
Exercise Deliverables
In the System:
View Inventory Balance
On Paper:
Answers to the Questions
View Inventory Balance Create Pricing Conditions
4.2 - View Inventory Balance
Navigation
Logistics → Materials Management → Physical Inventory→Environment→ Stock Overview
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In this step, you will assign a selling price to all your materials. Notice that the selling prices
are different from moving average prices within your material master data. Moving average
prices are updated from buying the material (procurement).
Step 4.3.1: Navigate to the transaction to define pricing conditions:
Q2: What is the transaction code to create material prices for customers?:
Step 4.3.2: In the “Create Condition Records”, open the folder Prices (click on arrow)
then double-click on Material Prices. Double-click the paper icon next to line “Cnty
SOrg. DChl material ReSt”.
Step 4.3.3: In the “Create Conditions Records: Fast Entry”, make sure your Sales
Organization (UEXX) and Distribution Channel (WH) wholesale is defined. Then, enter
the following information using the price table below.
Field Name Data Entry
Condition Type Code for Price (PR00)
Material Code for your DXTR110XX Motorcycle
Amount 3000
(SAVE)
You should see a message “Condition Records Saved”
View Inventory Balance Create Pricing Conditions
4.3 - Create Pricing Conditions
Navigation
Logistics → Sales and Distribution → Master data → Conditions → Create
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Exercise Deliverables
In the System:
Material prices are defined for customers
On Paper:
Answers to the Questions
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STARLink: Sales Process
Exercise 05-02: Basic Sales Processes
Multi Company Codes
General Notes and Information
It is strongly recommended that you read through the entire exercise prior to
starting. Not all instructions can be provided in a linear manner.
The following symbols are used to indicate important information, as
described below.
An arrow highlights an important instruction that must not be overlooked.
A pencil prompts you to write down an important piece of information.
Each student or group will be assigned a unique two-digit identifier. This
identifier is used in all exercises to uniquely identify your data. Whenever you
see ## in these exercises, replace it with your identifier.
Always work with your data.
Business Process Overview
The sales process in GBI is initiated when you create an sales order for the goods acquired
through the procurement process. Next, you will pick and pack the goods for shipping and then
ship them to the customer, along with an invoice. Finally, you will receive the payment and post
it to the customer’s account.
Exercise Prerequisites
See General Instructions Document
Exercise 4-2 GBI Basic Procurement Process-MCC (to procure inventory to
sell in this exercise)
Exercise 5-1 GBI Review Fulfillment Master Data-MCC
4.4 - Introduction to the Sales Process
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Exercise Workflow
Exercise Deliverables
Deliverables are consolidated into one worksheet at the end of this exercise.
For this exercise you will need the following deliverables:
In the System:
Creation of a Sales Order
Picking and Packing of Goods
Send Shipment – Post Goods Issue
Create and Send Invoice
Receive Customer Payment
Post Payment
On Paper:
Answers to the Questions
You may be assigned additional deliverables. Make certain to check with your
instructor.
Create Sales Order
Prepare Shipment
(Pick and Pack)
Send Shipment
(Post Goods Issue)
Create and Send Invoice
Receive
PaymentPost Payment
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Step 4.5.1: Navigate to the transaction to create sales order:
Q3: What is the transaction code to create a Sales Order?:
Q4: What is the transaction code to change a Sales Order?:
Q5: What is the transaction code to display a Sales Order?:
Step 4.5.2: In the “Create Sales Order: Initial Screen” enter the following information:
Create Sales Order
Prepare Shipment
(Pick and Pack)
Send Shipment
(Post Goods Issue)
Create and Send Invoice
Receive
PaymentPost Payment
4.5 - Create a Sales Order
Navigation
Logistics → Sales and Distribution → Sales → Order → Create
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Field Name Data Entry
Order type Standard Order (OR1)
Sales Organization UE##
Distribution channel Wholesale (WH)
Division Accessories (AS)
(ENTER)
In the “Create Standard Order: Overview” screen, enter the following data:
Field Name Data Entry
Req. Deliv. Date Current Date
Sold-to-Party Code for your Philly Bikes (30XX)
PO Number 30XX
Material Code for your DXTR110XX Motorcycle
Order Quantity 40
(ENTER)
If a warning about Default date not copied into existing schedule lines, confirm twice the
pop-up by clicking (ENTER).
Verify details by looking over the Sales Order.
(SAVE). If the system complains about the default date, hit (ENTER) twice.
The system generates a document number for the Sales Order, which is displayed on the
screen as: “Standard Order _________ has been saved”
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Q6: How much is the Net Value?:
Q7: What is the value in the “Payment Terms” field?:
Q8: What is your Sales Order number?:
Step 4.5.3: Review Order Status
Look at the Document Flow in VA03. Go to the top of the screen and choose:
Environment → Display Document Flow. This screen displays the current
status of the order. Throughout the exercise, you will view the document flow to
see how the status changes as we complete more of the process steps.
Step 4.5.4: Review Material Inventory Balance
Refer to the previous exercise for instructions on how to review your material
inventory balance. After you review this inventory, answer the following
questions.
Step 4.5.5: Review Customer Balance
Refer to the previous exercise for instructions on how to review your customer’s
accounts receivable balance. After you review the customer’s balances, answer the
following questions.
Q9: How many Motorcycles are in unrestricted stock after the sales order?:
Q10: What is Philly Bike’s debit balance?:
Exercise Deliverables
In the System:
Creation of a sales order
On Paper:
Answers to the Questions
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In this step, you will prepare shipment for the sales order you received by picking the
appropriate goods from storage.
Step 4.6.1: Navigate to the transaction to prepare the shipment:
Q11: What is the transaction code to create an Outbound Delivery?:
Step 4.6.2: In the “Create Outbound Delivery with Order Reference” screen enter the
following information:
Field Name Data Entry Shipping point Code for your Miami Plant (MIXX)
Selection date The same requested delivery date entered in Sales Order
Order Order number of the sales (standard) order created above
(ENTER)
The system automatically enters the items and quantities from the sales order that are
scheduled to be delivered.
4.6 - Pick and Pack Material for the Order
Navigation
Logistics → Sales and Distribution → Shipping and Transportation → Outbound Delivery → Create → Single Document → With Reference to Sales Order
Create Sales Order
Prepare Shipment
(Pick and Pack)
Send Shipment
(Post Goods Issue)
Create and Send Invoice
Receive
PaymentPost Payment
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Enter the following information in the “Picking Tab” for each material:
Field Name Data Entry
Plnt Code for your Miami Plant (MIXX)
SLoc Code for your Trading Goods (TGXX)
Picked Qty Full order amount (although partial orders are allowed)
(SAVE)
Q12: What is your Outbound Delivery note number?:
Step 4.6.3: Review Order Status
Look at the Document Flow in transaction code VA03. Go to the top of the screen
and choose: Environment → Display Document Flow. This screen displays the
current status of the order. Throughout the exercise, you will view the document
flow to see how the status changes as we complete more of the process steps.
Q13: What is the standard order’s current status?:
Step 4.6.4: Review Material Inventory Balance
Refer to the previous exercise for instructions on how to review your material
inventory balance. Review the inventory and answer the following questions.
Q14: How many DXTR110XX Motorcycles are in unrestricted stock?:
Step 4.6.5: Review Customer Balance
Refer to the previous exercise for instructions on how to review your customer’s
accounts receivable balance. After you review the customer’s balances, answer the
following questions.
Q15: What is Philly Bike’s debit balance?:
Exercise Deliverables
In the System:
Outbound delivery
On Paper:
Answers to the Questions
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In this step, you will send the shipment of goods to fulfill your order to your customer.
Creating the post goods issue (shipping) reduces unrestricted stock to reflect the quantity
shipped. It also indicates a change in the ownership of the goods.
Step 4.7.1: Navigate to the transaction to send the shipment:
Q16: What is the transaction code to Post the Goods Issue?:
Step 4.7.2: In the “Change Outbound Delivery” screen enter the following information:
Field Name Data Entry
Outbound Delivery Enter the delivery note number from Step 5
(ENTER)
Select the button at the top of the “Outbound Delivery ####### Change:
Overview” screen. The system returns a message indicating a (saved) change to the delivery
note.
4.7 - Post Goods Issue (Ship goods)
Navigation
Logistics → Sales and Distribution → Shipping and Transportation → Outbound Delivery → Change → Single Document
Create Sales Order
Prepare Shipment
(Pick and Pack)
Send Shipment
(Post Goods Issue)
Create and Send Invoice
Receive
PaymentPost Payment
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Step 4.7.3: Review Order Status
Look at the Document Flow in VA03. Go to the top of the screen and choose:
Environment → Display Document Flow. This screen displays the current
status of the order. Throughout the exercise, you will view the document flow to
see how the status changes as we complete more of the process steps.
Q17: What is the outbound delivery’s current status?:
Step 4.7.4: Review Material Inventory Balance
Refer to the previous exercise for instructions on how to review your material
inventory balance. Review the inventory and answer the following questions.
Q18: How many DXTR110XX Motorcycles are in unrestricted stock?:
Step 4.7.5: Review Customer Balance
Refer to the previous exercise for instructions on how to review your customer’s
accounts receivable balance. After you review the customer’s balances, answer the
following questions.
Q19: What is Philly Bike’s debit balance?:
Exercise Deliverables
In the System:
Goods issue was posted
On Paper:
Answers to the Questions
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In this step, you will create and send an invoice to your customer.
Once the post goods issue has been generated, you can bill your customer for the shipped
goods.
Step 4.8.1: Navigate to the transaction to create & send the invoice:
Q20: What is the transaction code to create a billing document?:
The system should select by default the last delivery document you created.
Step 4.8.2: Highlight the line that displays your delivery document by clicking on the
square button to the left of the line.
4.8 - Create & Send Invoice to Customer
Navigation
Logistics → Sales and Distribution → Billing → Billing Document → Create
Create Sales Order
Prepare Shipment
(Pick and Pack)
Send Shipment
(Post Goods Issue)
Create and Send Invoice
Receive
PaymentPost Payment
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(ENTER) The system displays the customer and the materials listed in the delivery
document along with total values to be billed. Note the Net Value of the billing items.
(SAVE) The billing document number is displayed at the bottom of the screen.
In the real world you would be mailing this invoice to your customer.
Q21: What is the document number for the Customer Invoice?:
Step 4.8.3: Review Order Status
Look at the Document Flow in VA03. Go to the top of the screen and choose:
Environment → Display Document Flow. This screen displays the current status
of the order. Throughout the exercise, you will view the document flow to see how
the status changes as we complete more of the process steps.
Q22: What is the Invoice’s current status?:
Q23: What is the Accounting Document’s current status?:
Step 4.8.4: Review Material Inventory Balance
Refer to the previous exercise for instructions on how to review your material
inventory balance. Review the inventory and answer the following questions.
Q24: How many DXTR110XX Motorcycles are in unrestricted stock?:
Step 4.8.5: Review Customer Balance
Refer to the previous exercise for instructions on how to review your customer’s
accounts receivable balance. After you review the customer’s balances, answer the
following questions.
Q25: What is Philly Bike’s debit balance?:
Q26: What is Philly Bike’s credit balance?:
Exercise Deliverables
In the System:
Billing document was created
On Paper:
Answers to the Questions
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In this step, you will receive payment from your customer and look over the check.
This step has no SAP activity associated with it. You have now received a check from the
customer:
The check has been signed by the Accounts Payable manager for Philly Bikes. When you
receive this check, you must post the payment in GBI’s accounting records. This is done in
the next step.
Before going on to the next step, fill in the appropriate amount for this check in the
diagram above.
Exercise Deliverables
In the System:
None
4.9 - Receive Payment from the Customer
YOUR FRIENDLY LOCAL BANK
123 Main Street Date ____/____/________
Anywhere, MI 48710 No. 1357
Pay to the order of Global Bikes Inc. ________|_____
Note _________________ Signature ______________________________
Create Sales Order
Prepare Shipment
(Pick and Pack)
Send Shipment
(Ship)
Create and Send Invoice
Receive
PaymentPost Payment
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In this step, you will post the payment you received from your sales order.
Your customer has received the invoice and sent you its payment. The payment will be
posted to the company’s G/L account.
Common Problems/Issues
Not entering the correct amount Make sure the correct amount has been
entered in the “Amount” field.
"Not Assigned" field’s value should be
zero dollars “0.00.”
If Not Assigned is not 0.00, then click on $$
amount under the USD Gross column.
Step 4.10.1: Navigate to the transaction to post payment:
Q27: What is the transaction code to receive a customer payment?:
Step 4.10.2: In the “Post Incoming Payments: Header Data” screen enter the following:
Field Name Date Entry
Document date Today’s date
Company code Code for your Company Code
Reference OPERATING
4.10 - Post the Customer Payment
Navigation
Accounting → Financial accounting → Accounts Receivable → Document Entry → Incoming Payments
Create Sales Order
Prepare Shipment
(Pick and Pack)
Send Shipment
(Ship)
Create and Send Invoice
Receive
PaymentPost Payment
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“Bank data”:
Field Name Date Entry
Account Code for your Cash Account
Amount Enter the amount of the payment
“Open Item Selection”:
Field Name Data Entry
Account Code for your Philly Bike’s Customer Number
Select
In this step you must double click on the "USD Gross amount" entries that apply ONLY to
your own invoice/document number, until the "Not Assigned" dollar value at the bottom of
the screen = 0.00.
Posting periods must be current to post in this transaction. If the “Not Assigned” dollar value
is already zero, then you can click on (SAVE)
Step 4.10.3: Review Order Status
Look at the Document Flow in VA03. Go to the top of the screen and choose:
Environment → Display Document Flow. This screen displays the current
status of the order. Throughout the exercise, you will view the document flow to
see how the status changes as we complete more of the process steps.
Q28: What is the Accounting Document’s current status?:
Step 4.10.4: Review Material Inventory Balance
Refer to the previous exercise for instructions on how to review your material
inventory balance. Review the inventory, and answer the following questions.
Q29: How many DXTR110XX Motorcycles are in unrestricted stock?:
Step 4.10.5: Review Customer Balance
Refer to the previous exercise for instructions on how to review your customer’s
accounts receivable balance. After you review the customer’s balances, answer the
following questions.
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Q30: What is Philly Bike’s debit balance?:
Q31: What is Philly Bike’s credit balance?:
Q32: What is the Balance of Philly Bike’s account?:
Exercise Deliverables
In the System:
Customer payment was posted
On Paper:
Answers to the Questions