Improved Family Friendly Measures (1).pdf

8/19/2019 Improved Family Friendly Measures (1).pdf

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P U B L I C A D M I N I S T R A T I O N H R O F F I C E

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Employee Relationship Management Die!toateTans!ontinental Ho"se# Le$el %# &a!hay Steet ' (alletta

Phone) **++,+--e.mail/ em.paho)opm0go$)mt


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,1 It is PAHRO2s aim to simpli3y an4 steamline the PSMC as 3a as possi5le) To a!hie$ethis o56e!ti$e an4 to "phol4 the pin!iple o3 5ette eg"lation# a n"m5e o3 man"als

ha$e 5een 4e$elope4# ea!h 4ealing 7ith a pati!"la aea o3 HR management)

*1 8hilst e$ey e33ot is ma4e to ens"e that the man"al is "p4ate4# employees aenonetheless e9"este4 to e3e to the PSMC# the po$isions o3 7hi!h 7ill pe$ail)

This man"al is !oe!t as on ,- A"g"st *+,*)

http://www.mpo.gov.mt/downloads/PSMC2011.pdfhttp://www.mpo.gov.mt/downloads/PSMC2011.pdfhttp://www.mpo.gov.mt/downloads/PSMC2011.pdf


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L I S T O F AB B R E V I A T I O N S

DCS Die!to Copoate Se$i!es

DFA Die!to Finan!ial A4ministation

HR H"man Reso"!es

PAHRO P"5li! A4ministation H"man Reso"!es O33i!e

PSC P"5li! Se$i!e Commission

PSMC P"5li! Se$i!e Management Co4e


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C O N T E N T S

1.0 Preface 5 ,), Appli!a5ility an4 Eligi5ility - ,)* Appli!ation Po!e4"e an4 :eneal Con4itions - ,); Ho7 to "se this Han45oo< - ,)=

Family.Fien4ly Meas"es !"ently in 3o!e >

,)% FA?s @

.0 Mea!"re! A##$%ca&$e '( a$$ E)#$(*ee! + *), Beea$ement Lea$e *)* Donation o3 (a!ation Lea$e 3o H"manitaian Reasons ,+ *); Lea$e to a!!ompany spo"se a5oa4 on go$enment sponsoe4 assignments ,* *)= Maiage Lea$e ,; *)% Re4"!e4 Ho"s ,= *)- Responsi5ility Lea$e ,@ *)> Tele7o< *+

*)@

Ugent Family Lea$e **

*)

Flei5ility in 8o< S!he4"les *;

*),+ Thity ;+1 4ays "npai4 lea$e 3o spe!ial easons *=

,.0 Mea!"re! A##$%ca&$e '( E#ec'a' M('/er! 5 ;), Release to atten4 Ante.Natal Eaminations *% ;)*

Matenity Lea$e *-

;); Spe!ial Matenity Lea$e *>

.0 Mea!"re! A##$%ca&$e '( Brea!'fee%2 M('/er! 3 =), Beast3ee4ing Fa!ilities *@

5.0

Mea!"re! A##$%ca&$e '( Fa'/er! + %), Patenity Lea$e *

4.0 Mea!"re! A##$%ca&$e '( B('/ Pare'! ,0 -), A4option Lea$e ;+ -)* Paental Lea$e ;* -); Caee Bea< ;=

.0 6eera$ C(%'%(! f(r U#a% Lea7e ,4 >), Unpai4 Lea$e . :eneal Con4itions ;-


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1 . 0 P R E F A C E

It is :o$enment poli!y to !eate a 3amily.3ien4ly 7o< en$ionment so as to pomoteso!ial in!l"sion at all le$els# in line 7ith the Lis5on Agen4a# gi$ing e$eyone theoppot"nity to 7o< an4 5e 3inan!ially in4epen4ent)

Family.3ien4ly meas"es play an impotant ole in ena5ling employees to 5alan!e 7o


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1.1 A##$%ca&%$%'* a E$%2%&%$%'*

Family.3ien4ly meas"es ae appli!a5le to all p"5li! employees# 7hethe engage4 on 3"ll.time o pat.time# on a 4e3inite o an in4e3inite 5asis) In the !ase o3 p"5li! employeesengage4 on a 4e3inite 5asis# the 3amily.3ien4ly meas"es 7ill only "n "p to the tem o3engagement)

Eligi5ility e9"iements petaining to pati!"la 3amily.3ien4ly meas"es ae o"tline4 in theele$ant se!tions)

1. A##$%ca'%( Pr(ce"re a 6eera$ C(%'%(!

8hilst Die!tos ae en!o"age4 to 3a!ilitate e9"ests 3o the "pta


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1. Fa)%$*-Fr%e$ * Mea!"re! c"rre'$* % f(rce

Mea!"re! a##$%ca&$e '( a$$ e)#$(*ee! :.0;

• Beea$ement Lea$e *),1

• Donation o3 $a!ation lea$e 3o h"manitaian easons *)*1

• Lea$e to a!!ompany spo"se a5oa4 on go$enment sponsoe4 assignments *);1

• Maiage Lea$e *)=1

• Re4"!e4 Ho"s *)%1

• Responsi5ility Lea$e *)-1

• Tele7o1

• Ugent Family Lea$e *)@1

• Flei5ility in ho"s o3 7o< *)1

• Thity 4ays ;+1 "npai4 lea$e 3o spe!ial easons *),+1

Mea!"re! a##$%ca&$e '( e#ec'a' )('/er! :,.0;

• Release to Atten4 Ante.Natal Eaminations an4 Ante.Natal Classes ;),1

• Matenity Lea$e ;)*1

• Spe!ial Matenity Lea$e ;);1

Mea!"re! a##$%ca&$e '( &rea!'fee%2 )('/er! :.0;

• Beast3ee4ing Fa!ilities =),1

Mea!"re! a##$%ca&$e '( fa'/er! :5.0;

• Patenity Lea$e %),1

Mea!"re! a##$%ca&$e '( &('/ #are'! :4.0;

• A4option Lea$e -),1

• Paental Lea$e -)*1

• Caee Bea< -);1


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1.5 FA


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. 0 M E A S U R E S A P P L I C A B L E T O A L L E M P L O Y E E S

.1 Berea7e)e' Lea7e,

P"r#(!e To gant spe!ial pai4 lea$e to employees on the passing a7ay o3thei net o3


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. D(a'%( (f Vaca'%( Lea7e f(r H")a%'ar%a Rea!(!*

P"r#(!e To allo7 p"5li! employees to 4onate $a!ation lea$e to thei!olleag"es o thei o7n 3amily mem5es "p to the 3o"th 4egee#eithe 5y !onsang"inity o 5y a33inity# 3o h"manitaian easons)

E$%2%&%$%'* Donate4 $a!ation lea$e is "se4 sti!tly 3o h"manitaian easons)The 4onate4 lea$e is "se4 5y p"5li! employees 7ho e9"ie thelea$e eithe pesonally o to assist mem5es o3 thei 3amily "p tothe 3o"th 4egee# eithe 5y !onsang"inity o 5y a33inity)Do!"mentay e$i4en!e o3 the nee4 3o the lea$e m"st 5e po4"!e4#an4 the e9"est m"st 5e e!ommen4e4 5y the espe!ti$e Die!to)

P($%c* P"5li! employees may 4onate pat o3 thei $a!ation lea$e to!olleag"es 7ho ae s"33eing 3om health po5lems o 7ho nee4 toatten4 to si!< elati$es "p to the 3o"th 4egee# 5y !onsang"inity o

5y a33inity# s"56e!t to the paametes liste4 5elo7)

Para)e'er! a1 the 3o3eit"e o3 $a!ation lea$e is at the !omplete 4is!etion o3the employees !on!ene4

51 a maim"m o3 =+ ho"s $a!ation lea$e may 5e 4onate4 5y anyemployee

!1 employees 7ho ae !aing 3o si!< elati$es may only "tilise the4onate4 $a!ation lea$e a3te they ha$e eha"ste4 thei o7n$a!ation lea$e an4

41 employees 7ho ae s"33eing 3om pesonal illness may only"tilise 4onate4 $a!ation lea$e a3te they ha$e eha"ste4 theio7n $a!ation lea$e an4 any a!!"m"late4 3"ll.pay an4 hal3.paysi!< lea$e)

Pr(ce"re The $a!ation lea$e is 4onate4 4"ing the 3ist months o3 the !alen4ayea 3ollo7ing a 4epatmental !i!"la that is iss"e4 an4 !i!"late4 5yea!h Depatment o3 Copoate Se$i!es)

Donate4 $a!ation lea$e 7ill 5e poole4 in a $a!ation lea$e 3"n4) A44itional $a!ation lea$e 3o h"manitaian easons 7ill 5e 4isti5"te4

to eligi5le employees 3om this 3"n4) I3 the $a!ation lea$e poole4 inthe 3"n4 is not eha"ste4 4"ing one ,1 !alen4a yea# it may 5e!aie4 3o7a4 to the 3ollo7ing yea) In this 7ay# it may not 5ene!essay to as< 3o 4onation o3 $a!ation lea$e e$ey yea)

C$ar%f%ca'%(! P"5li! employees may 4onate thei 3"ll $a!ation lea$e entitlement# opat theeo3# to thei o7n 3amily mem5es "p to the 3o"th 4egee 7hoae also p"5li! employees an4 7ho ae e9"ie4 to assist si!<elati$es o ae themsel$es s"33eing 3om pesonal illness) I3 the4ono an4 the 5ene3i!iay 7o< in 4i33eent ministies# theDepatments o3 Copoate Se$i!es o3 the employees !on!ene4 ae

* Date iss"e4/ *+)+*)+@ *=),,)+@


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to liaise togethe 3o the tans3e o3 $a!ation lea$e 3om one employeeto anothe)

The smalle ministies !an as< the lage ministies 3o assistan!e# i3thei 3"n4 is eha"ste4 4"ing any !alen4a yea)

A##r(7a$ The $a!ation lea$e 3"n4 7ill 5e !eate4 in an4 a4ministee4 5y ea!hministy tho"gh the Depatment o3 Copoate Se$i!es so as to 5e ina 5ette position to !ontol $a!ation lea$e an4 monito the5ene3i!iaies)

A"'/(r%'* Lette.!i!"la to Die!tos# Copoate Se$i!es 4ate4 *+th Fe5"ay*++@ Re3een!e/ MPO ,**++>1MPO Ci!"la No ,+@*++@

I?"%r%e! Die!to# Copoate Se$i!es o3 the espe!ti$e oganisation)


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., Lea7e '( acc()#a* !#("!e a&r(a ( 2(7er)e'!#(!(re a!!%2)e'!;

P"r#(!e To allo7 spe!ial lea$e 7itho"t pay to p"5li! employees 7ho 7ish toa!!ompany spo"se a5oa4 on a go$enment.sponsoe4 assignment

o !o"se o3 st"4y)

P($%c* Employees 7ith one ,1 yea se$i!e may a$ail themsel$es o3 one ,1yea "npai4 lea$e# ene7a5le "p to a maim"m o3 3o" =1 yeas# toa!!ompany spo"se a5oa4 on go$enment.sponsoe4 assignmentso !o"ses)

D"ra'%( One ,1 yea# ene7a5le "p to a maim"m o3 3o" =1 yeas) The"npai4 lea$e may 5e !ontin"o"s o 5o+*++=MPO Ci!"la No ;,*++%

I?"%r%e! H"man Reso"!es Manage o3 the espe!ti$e oganisation)

; Date iss"e4/ *+)+*)+@ *=),,)+@


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. Marr%a2e Lea7e=

P"r#(!e To allo7 a44itional pai4 lea$e to employees on the o!!asion o3 theimaiage)

P($%c* Spe!ial pai4 lea$e is gante4 to employees on !onta!ting maiage)This lea$e is to 5e a$aile4 o3 at a stet!h an4 sho"l4 !ommen!e onthe 3ist 7oOPM Ci!"la No ,+;,@+


= Date iss"e4/ ,>)+=)> . Re$ision 4ate/ ;,),*)@+


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.5 Re"ce H("r!%

P"r#(!e To allo7 employees to 7o< on a e4"!e4 time.ta5le an4 attain a5ette 7o


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8hen 4a7ing "p the intenal poli!y# 7hi!h sho"l4 5e !i!"late4 to allthe employees# Die!tos ae to stip"late/

a1 sta33 atios e)g) i3 moe than one 3o"th o3 sta33 in pati!"laga4es in any 4ie!toate ae on paental lea$e# esponsi5ilitylea$e# o e4"!e4 ho"s# e4"!e4 ho"s 3o 3"the easons 7ill

not 5e allo7e4 as this 7ill seio"sly hampe the "nning o3 the4ie!toate1

51 the ho"s 4"ing 7hi!h it is man4atoy that sta33 m"st atten4 3o4"ty espe!ially i3 the 4epatment4ie!toate has to po$i4e ap"5li! se$i!e e)g) 3ont line !"stome 4es


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Employees 7ho ae allo7e4 to 7o< on a e4"!e4 time.ta5le aepe!l"4e4 3om pe3oming pi$ate 7o


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g1 in line 7ith the po$isions ega4ing "npai4 lea$e# o"tline4 inse!tion >)+ :eneal Con4itions 3o Unpai4 Lea$e . se$i!e one4"!e4 ho"s !o"nts in 3"ll 3o the 3ist t7el$e ,*1 months# 5"t!o"nts po.ata 3o s"5se9"ent peio4s o3 e4"!e4 ho"s 3o thep"poses o3 pogession an4 pomotion

h1 7o


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.4 Re!#(!%&%$%' * Lea7e-

P"r#(!e To gant esponsi5ility lea$e to employees 7ho nee4 to !ae 3o4epen4ent elati$es)

P($%c* Responsi5ility lea$e may 5e a$aile4 o3 5y o33i!es to ta


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Those o33i!es 7ho 7ish to ene7 the lea$e m"st apply one ,1 monthin a4$an!e o3 the 4ate o3 ene7al)

C$ar%f%ca'%(! In !ases e9"iing !ae o3 !hil4en# this "npai4 lea$e may 5e a$aile4o3 5y the 3athe o the mothe an4 may 5e shae4# po$i4e4 thattogethe they 4o not e!ee4 the pes!i5e4 limit an4 that they 4o not

ta


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. Te$e8(r9

P"r#(!e To allo7 employees to 7o< 3om home# "sing in3omation an4!omm"ni!ations te!hnologies) This metho4 o3 7o


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A##r(7a$ The espe!ti$e Die!to 7ith the en4osement o3 the PemanentSe!etay)

A"'/(r%'* OPM Ci!"la No -*++@



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.3 Ur2e' Fa)%$* Lea7e 8

P"r#(!e To allo7 time.o33 3om 7o< to employees# 3o "gent 3amily easons#in !ases o3 si!


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.+ F$e%&%$%' * % @(r9 Sc/e"$e!

P"r#(!e To into4"!e the !on!ept o3 3lei5ility in 7o< s!he4"les# in line 7iththe Colle!ti$e Ageement 3o Employees in the P"5li! Se$i!e# *++%.*+,+)

Beef%' The nee4 3o 3lei5ility in 7o< s!he4"les is e!ognise4 5y 5oth the:o$enment as employe an4 the employees)

Flei5le 7o< s!he4"les stengthen the se$i!e o33ee4 to etenalan4 intenal !lients# 7hile 4e!easing to a minim"m the nee4 toa4hee to igi4 timeta5les# 7hi!h as a "le helps employees toa!hie$e a 5ette 7o


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.10 T/%r'* :,0; a*! "#a% $ea7e f(r !#ec%a$ rea!(!,+

P"r#(!e To allo7 thity ;+1 4ays "npai4 lea$e in a peio4 o3 t7el$e ,*1months# 3o any goo4 eason)

Beef%' I3 employees nee4 to a5sent themsel$es 3om 7o< 5eyon4 thei$a!ation lea$e entitlement# thity ;+1 4ays "npai4 lea$e may 5egante4) This 7ill help employees to 5ette manage thei 7o< an43amily !ommitments) This "npai4 lea$e may also 5e "tilise4 3o thep"pose o3 3in4ing altenati$e employment)

Pr(ce"re Re9"ests 3o thity ;+1 4ays "npai4 lea$e ae to 5e s"5mitte4 to theespe!ti$e Die!to) Copies o3 appo$als sho"l4 5e 3o7a4e4 to theespe!ti$e DCS 3o the


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, . 0 M E A S U R E S A P P L I C A B L E T O E P E C T A N T M O T H E R S

,.1 Re$ea!e '( a''e A'e-Na'a$ Ea)%a'%(!

P"r#(!e To po$i4e time.o33 to pegnant employees to atten4 ante.natal

eaminations 4"ing 7o


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,. Ma'er%'* Lea7e,,

P"r#(!e To allo7 matenity lea$e to employees 4"ing pegnan!y an4!on3inement)

P($%c* A pegnant employee may apply 3o matenity lea$e 3o an"ninte"pte4 peio4 o3 siteen ,-1 7ee ;+)+;)+, ,=),,)+, +*)+%)+; *>),*)+> +>)+;),, *)+>),, ,+)+,),*

http://www.justiceservices.gov.mt/DownloadDocument.aspx?app=lom&itemid=8794&l=1http://www.justiceservices.gov.mt/DownloadDocument.aspx?app=lom&itemid=8794&l=1http://www.mpo.gov.mt/downloads/PSMC2011.pdfhttp:/www.mpo.gov.mt/downloads/PSMC2011.pdfhttp://www.mpo.gov.mt/downloads/PSMC2011.pdfhttp:/www.mpo.gov.mt/downloads/PSMC2011.pdfhttp://www.mpo.gov.mt/downloads/PSMC2011.pdfhttp:/www.mpo.gov.mt/downloads/PSMC2011.pdfhttp://www.justiceservices.gov.mt/DownloadDocument.aspx?app=lom&itemid=8794&l=1


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,., S#ec%a$ Ma'er%'* Lea7e,*

P"r#(!e To pote!t the health an4 sa3ety o3 pegnant employees an4 !hil4)

P($%c* In those instan!es 7ee a is< assessment 7o"l4 ha$e e$eale4 thatthee is eithe a is< to the sa3ety o3 health s"!h as an e33e!t on thepegnan!y o 5east3ee4ing o3 the employee o an employee !annot5e gi$en s"ita5le altenati$e 7o)*+,,

http://www.justiceservices.gov.mt/DownloadDocument.aspx?app=lom&itemid=8794&l=1http://www.justiceservices.gov.mt/DownloadDocument.aspx?app=lom&itemid=8794&l=1http://www.justiceservices.gov.mt/DownloadDocument.aspx?app=lom&itemid=8794&l=1


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. 0 M E A S U R E S A P P L I C A B L E T O B R E A S T F E E D I N 6M O T H E R S

.1 Brea!'fee%2 Fac%$%'%e! ,;

P"r#(!e To pomote 5east3ee4ing 5y 3a!ilitating a!!ess to a4e9"ate 3a!ilities3o the epession an4 stoage o3 mil),,


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5 . 0 M E A S U R E S A P P L I C A B L E T O F A T H E R S

5.1 Pa'er%'* Lea7e,=

P"r#(!e To allo7 pai4 lea$e to male employees on the 5ith o3 ea!h o3 thei!hil4en)

P($%c* Male employees ae entitle4 to t7o *1 7o


,= Date iss"e4/ ,>)+=)>


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4 . 0 M E A S U R E S A P P L I C A B L E T O B O T H P A R E N T S

4.1 A(#'%( Lea7e,%

P"r#(!e To gi$e a4opti$e paents an4 a4opte4 !hil4en the same ights an4

5ene3its as othe paents an4 !hil4en)

P($%c* A4option lea$e 7ith pay may 5e a$aile4 o3 5y a4opti$e paents# inne7 a4option !ases) In !ases o3 intenational a4options# 7hi!hin$ol$e lengthy po!essing a5oa4# a44itional "npai4 lea$e may 5egante4)

D"ra'%( Fo"teen ,=1 7ee


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A##r(7a$ The espe!ti$e Die!to 7ill# ho7e$e in$aia5ly !ons"lt the !entala"thoity an4o the 4esignate4 agen!y 5e3oe any 4e!ision is ta


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4. Pare'a$ Lea7e,-

P"r#(!e To allo7 employees "npai4 lea$e o3 a5sen!e to loo< a3te thei yo"ng!hil4en)

P($%c* Employees ae allo7e4 to a$ail themsel$es o3 one ,1 yea "npai4paental lea$e on the go"n4s o3 5ith# a4option# legal !"sto4y an43oste !ae o3 !hil4en 7ho ae "n4e eight @1 yeas o3 age) Theymay !hoose to "tilise 3o" =1# si -1 o nine 1 months instea4 o3t7el$e ,*1 months) The paental lea$e !hosen m"st 5e ta


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A"'/(r%'* OPM Ci!"la No ,,>,*MPO Ci!"la No BI-,=MPO Ci!"la No *@,-OPM Ci!"la No ,%,@OPM Ci!"la No *,@

MPO Ci!"la No ,+@*++%MPO Ci!"la No ;*++@



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4., Career Brea9,>

P"r#(!e To allo7 employees "npai4 lea$e o3 a5sen!e to loo< a3te thei yo"ng!hil4en)

P($%c* Paentslegal g"a4ians ae allo7e4 a total o3 3i$e %1 yeas "npai4!aee 5ea< to 5e "tilise4 3o the !ae o3 a !hil4!hil4en "n4e eight@1 yeas o3 age) The 3i$e %1 yeas m"st 5e "tilise4 in aggegate an4may 5e e4"!e4 5y m"ltiples o3 thee ;1 months) I3 the 3i$e %1 yeasae not a$aile4 o3 in one 7hole peio4# the o"tstan4ing 5alan!e o3lea$e may only 5e ta


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Employees in tea!hing ga4es# 7ho a$ail themsel$es o3 paentallea$e# ae allo7e4 to es"me 4"ty 5y the en4 o3 Fe5"ay# o inSeptem5e# at the en4 o3 the s!holasti! yea# in!l"4ing the s"mmeholi4ays) The option has to 5e 4e!lae4 7hen the employees apply3o paental lea$e) Any o"tstan4ing peio4 o3 the t7el$e ,*1 monthspaental lea$e not a$aile4 o3# is 3o3eite4) This is inten4e4 to minimiseas m"!h as possi5le the 4is"ption o3 !lasses)

A##r(7a$ The espe!ti$e Die!to)

A"'/(r%'* OPM Ci!"la No ,,>,*MPO Ci!"la No BI-,=MPO Ci!"la No *@,-OPM Ci!"la No ,%,@OPM Ci!"la No *,@MPO Ci!"la No ,+@*++%MPO Ci!"la No ;*++@



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.0 6 E N E R A L C O N D I T I O N S F O R U N P A I D L E A V E

.1 U#a% Lea7e - 6eera$ C(%'%(! ,@

P"r#(!e To s"mmaise the geneal po$isions !"ently in 3o!e# !o$eing

appli!ations 3o an4 the gant o3 "npai4 lea$e# o"tline4 in this man"al)

P($%c* Employees ae allo7e4 to "tilise "npai4 lea$e 3o $aio"s easons#many o3 7hi!h ha$e 5een 4ealt 7ith in this man"al)

E$%2%&%$%'* Employees 7ith one ,1 yea se$i!e# "nless othe7ise spe!i3ie4)

C()#"'a'%( In !omp"ting spe!ial "npai4 lea$e# e$ey 4ay o3 a5sen!e is to 5e!o"nte4) Sat"4ays# S"n4ays an4 P"5li! Holi4ays 3alling at the

5eginning o at the en4 o3 s"!h lea$e ae# ho7e$e# to 5e e!l"4e4)This po$ision 4oes not apply in espe!t o3 those !ategoies o3 sta333o 7hom Sat"4ays an4 S"n4ays ae nomal 7o


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I3 employees es"me 4"ty a3te "npai4 lea$e on the s"mme time. ta5le# they sho"l4 5e pai4 3o the ho"s 7o

Improved Family Friendly Measures (1).pdf

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