Import Export Backup MSSQL Database

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Dr. Thomas E. Hicks

Computer Science Department

Trinity University

Purpose

The purpose of this tutorial is to show how to use Microsoft SQL Server Management Studio Express to (1) import and

export data to the same instance of the Microsoft SQL Server Express server. The last section of this tutorial shows how

to attach original database data to alternate servers.

Previous Tutorials That Might Help You With This Tutorial

If You Have Difficulty With This Tutorial, You Might Find These Help Prepare You For This Tutorial

I Recommend That My Students Complete The Tutorials In This Order!

Tutorial: Microsft SQL Server Express- 2008 Advanced (With Server Management Studio) Express Install

Tutorial: MSSQL Database Construction With Server Management Studio

Why Do

There are a number of reasons that you should back up your databases; three of the more important reasons would be:

All hard drives will eventually go bad; a current backup will enable you to restore the databases.1.

When developers are designing new procedures and queries, they will often test those functions on a backup copy

of the database; once the testing proves to be correct, they can be used on the original database. If the

procedures or queries are found to be faulty, the original database has not been destroyed.

2.

There will be times when you wish to transfer a copy of the database to a second computer system. Exporting

from the original database system and Importing to the second computer system will enable you to establish the

second database.

3.

There are a number of reasons that you should back up your databases; three of the more important reasons would be:

The Database

1] We shall backup the Northwinddatabase on Net1. Note that the Northwind database contains 8 tables.

ort-Export-Backup-MSSQL-Database http://www.cs.trinity.edu/~thicks/Tutorials/MSSQL-Server-Manageme...

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2] The Customersdatabase table contains 91 records. We shall open up our copy and make sure that the Customerstable looks similar to that below.


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A Zipped Copy Of Northwind.bak For You To Download

Northwind.zip

Export/Backup The Northwind Database

1] Using the mouse, right-mouse-click on the NorthwindDatabase --> Select Tasks--> Select Back Up... (See Below!)

2] We are going to do a Full Backup. You can rename the backup, but we are going to leave ours as Northwind-Full

Database Backup. This is going to create a file, called Northwind.bakin directory. Using the mouse, select/push the OK

button. (See Below!)


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3] The BackUp takes only seconds to complete. Using the mouse, select/push the OK button. (See Below!)

4] Take a look in directory C:\Program Files\Microsoft SQL Server\MSSQL.1\MSSQL\Backup- you will see file

Northwind.bak. (See Below!)


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Delete The Original Northwind Database

1] Using the mouse, right-mouse-click on the NorthwindDatabase --> Select Delete(See Below!)

2] Using the mouse, select/push the OKbutton.


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3] Note that the Northwind database is no longer there. (See Below!)


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What To Do If I Have Problems Importing:

Either DoA] The easiest solution is to copy (right mouse click on file -> Select Copy) the file and paste (right mouse

click on your backup directory -> Select Paste) it into the backup directory associated with your Microsoft

SQL Server application.[Note: If you drag the file into that folder with the mouse, it will not have the right

permissions. A drag file maintains the original file permissions, but a copy file acquires the permissions

of the host folder.]

Or

B] Provide full control of the backup file to the SQLServer2005MSSQLUser

2] Using the mouse, right-mouse-click on Databases--> Select Restore Database (See Below!)


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3] Name the database Northwind. Select the From Deviceradio button. Select the to identify the backup file. (SeeBelow!)


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4] We need to Add the backup file. Using the mouse, select/push theAddbutton. (See Below!)


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5] Locate the backup file in the top window. Using the mouse, select/push the OKbutton. I have selected Northwind.bak

on C:\ (See Below!)

6] Using the mouse, select/push the OKbutton. (See Below!)


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Import//Restore Northwind.bak To Make A Dupl icate Database Called

Nortwind2.bak

1] Suppose we have a copy of our Northwind.bakin directory C:\ (See Below!)



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3] Name the database Northwind2. Select the From Deviceradio button. Select the to identify the backup file.

(See Below!)


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on C:\ (See Below!)



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7] Check the box beside Northwind-Full Database Backup. Using the mouse, select/push the OKbutton. (See Below!)


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9] As you can see below, once again we have a Northwind2database whose Customertable has 91 records. This

process can be used to make a duplicate copy of the Northwind database on the same SQL/SQLEXPRESS Server. This

copy might be used to test procedures and queries; it can also be used for development. (See Below!)

Al ter The Original Northwind Database

1] Note that I have deleted the OrderDetail and the Orders tables from the Northwind database. I have also reduced the

91 Customer table records to only 12. (See Below!)


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Restore The Northwind Database From Northwind.bak

1] Suppose we have a copy of our Northwind.bakin directory C:\ (See Below!)



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3] Name the database Northwind. Select the From Deviceradio button. Select the to identify the backup file. (See

Below!)


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on C:\ (See Below!)



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7] Check the box beside Northwind-Full Database Backup. Using the mouse, select/push the OKbutton. (See Below!)


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9] As you can see below, once again we have a Northwind database whose Customer table has 91 records. Tables Order

Details and Orders have also been restored. This process can be used to databases on other SQL/SQLEXPRESS

Servers. (See Below!)

At taching A MSSQL Data Fi les

1] The techniques above work to backup and restore data from the same database instance. By using attach, we can get

the data into other database instances.

2] You might want to download the two files below and copy them into your SQL Server data directory (see below!)


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3] Open MSSQL Server Management Studio Express. Right mouse click on Databases and select Attach. (see below!)

4] Push/Select the Add button. (see below!)


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5] Select the LibraryApp.mdf in your SQL Server data directory. (see below!)


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6] Open MSSQL Server Management Studio Express. Right mouse click on Databases and select Attach. (see below!)


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LibraryApp - 1

[Database Configuration, Database Authentication, Generic Database Utilities, Etc.]


LibraryApp - 2

[Query Set Views & Navigation Buttons & Filters & Order By]


LibraryApp - 3

[Login, RecoordLock DB, Authentication, Configure Dynamic Data Combo, Password Fields, CheckBoxes, & Tab Control]


LibraryApp - 4

[Edit Mode, Normal Mode, Record-Lock Database, Record-Lockout Timing, Insert Lock Request, Complete Lock

Request]


LibraryApp - 5

[Phase In Record Lock-Out System]


Import Export Backup MSSQL Database

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