Implementing Successful Mentoring Schemes - Middlesex University

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Implementing Successful Mentoring Schemes Brightside Mentoring Conference 2013

Transcript of Implementing Successful Mentoring Schemes - Middlesex University

Page 1: Implementing Successful Mentoring Schemes - Middlesex University

Implementing Successful Mentoring SchemesBrightside Mentoring Conference 2013

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Introductions

Dr Julie Haddock-Millar

Chris Rigby

Chandana Sanyal

• We are all: Practitioners, Consultants, Project Leaders, Researchers and Lecturers

• Why are we here: Share practice, learn from others and develop opportunities to collaborate

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Aims & Objectives

Aim

• Explore how mentoring programmes work in practice

Objectives

• Understand how to create, implement and review a project throughout the lifecycle

• Consider the multi-stakeholder perspective• Identify project inhibitors and facilitators• Develop collaborative opportunities

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Agenda

1. Share overview, insights and learning from our projects (20)

2. Offer opportunity to discuss (15)

3. Feedback and plenary discussion (20)

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Current & Recent Projects

1. Public Sector Mentoring Scheme (PSMS) & Public Sector Developmental Mentoring Scheme (PSDMS)

2. International Professional Mentoring Scheme (India) – IPMS(I)

3. LB Barnet Platforms Graduate NEET Employability Mentoring Scheme

4. Financial & Legal Skills Partnership VWE & OLM

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The Public Sector Developmental Mentoring SchemeBringing together early-career graduate scheme entrants as Mentors & University students as Mentees

Pre-programme Project Planning:

Project Team & Advisors

Terms of Reference

Project Team Membership

Roles

Project Handbook

Stakeholder Analysis

Identification of Strategic Drivers

Accessing funding streams

Evaluation strategy

Recruitment of Mentors & Mentees

Criteria definition

Positioning statement (500 words)

Media channels (intranet, email, F2F)

Design & distribute application form

Evaluate returns

Communicate decisions

One-day Mandatory Skills Workshop (x 4) attended

by both Mentors & Mentees

Mentor & Mentee partner preferences stated

Matching of Mentors & Mentees

Communication of pairings and relevant documentation Interim Evaluations

Summative Evaluation

Baseline Surveys

Design of Developmental

Assessment Centres

Allocation of Relationship Facilitator (role definition)

Design of One-day Mandatory Skills Workshop and

supporting materials e.g. Handbook, Code of Conduct

Launch Event & Focus Groups using Modified Nominal Group Technique

Delivery of DACs 1-4

Scoping & securing DAC venues &

planning logistics

Dissemination of Project Findings

Monthly Project Team meetings

10 hours of mentoring over 8-10 months

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International Standards for Mentoring Programmes in Employment (ISMPE)

Six Core Standards have been identified including:

• Clarity of Purpose• Stakeholder Training & Briefing• Processes for Selection & Matching• Processes for Measurement & Review• Maintains High Standards of Ethics & Pastoral Care• Administration & Support

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PSDMS: Overview

Aim Develop public sector mentors who will support the goal of increased employability for a

diverse set of undergraduate student mentees who aspire to a career within the public sector.

Features

• 126 participants, 33 public sector organisations nationwide

• Partners: MU, LJMU, FDA, Cabinet Office

• Mentors & mentees attend a one day training workshop together

• Blended mentoring relationships

• Developmental assessment centre

• Baseline, interim and summative evaluation

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IPMS(I): Overview

Aim

• Widen student engagement

• Create an opportunity to learn about international work practices

• Enhance employability

Features• 23 mentor- mentee relationships

• 23 mentors in senior roles across wide range of sectors in India

• Mentors & mentees offered online workshop development toolkit

• Monthly support sessions offered to mentees

• On-going support to mentor via email and also one-one annual meetings

• Progress update on relationship development

• Interim and summative evaluation

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Stakeholders

PSMS/PSDMS

• Higher Education Institutions x 2

• FDA

• HEA

• BIS, ULA, Cabinet Office

• 31 mentor organisations: HMRC, MoJ, Defra, Home Office, Local Authorities

• Mentors

• Mentees

• Consultant: Professor D Clutterbuck

IPMS(I)

• Middlesex University Business School

• Mentors

• Mentor’s organisation ( in some cases only)

• Mentees

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Project Complexities

PSMS/PSDMS

• Managing Stakeholder Expectations

• Maintaining rigour• Managing the project lifecycle• Maintaining communication

between stakeholders• Maintaining communication

between project leaders and participants

IPMS(I)

• E mentoring relation development • E communication• Increased physical distance and

no geographical boundary• Voluntary nature of mentor

commitment• Reliability of media • Demands on project team

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Key Learning Points

PSMS/PSDMS

• Maintaining close communication and establishing the ‘Green’ light

• Developing an evaluation strategy at the outset and sharing it!

• Resource support• Involving participants in the

research and dissemination

IPMS(I)

• The utility of modern communication technologies

• Risk to mentor-mentee relationship

• Management of down time/offline periods

• Requirement on the Project Team to establish common ground

• Sustainability - building wider relationships with mentor’s organisation

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Group Discussion

15 minute round table discussion:

• Viability of project model in participant institutions• How to move from a project to a fully embedded

programme• Practical aspects of delivering mentoring projects• Obtaining funding for programmes• Sustaining programmes

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Plenary and Questions

• Viability of project model in participant institutions• How to move from a project to a fully embedded

programme• Practical aspects of delivering mentoring projects• Obtaining funding for programmes• Sustaining programmes

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Thank You!

PRESENTER CONTACT DETAILS

• Dr Julie Haddock-Millar: [email protected]

• Chris Rigby: [email protected]

• Chandana Sanyal: [email protected]

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PSDMS Showcase Video

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http://vimeo.com/53498754