Implementing Facilities’ Geographic Information System · Implementing Facilities’ Geographic...
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Implementing Facilities’ Geographic Information System
TACCBO 2016 Annual Conference
Wednesday, June 22, 2016
John Strybos, PE
Associate Vice Chancellor of Facilities, Alamo College
JP Grom, AIA, LEED, AP, PMP
Vice President, LAN
979.776.1000
Matt Manges, PE, CFM
Regional Manager, LAN
713-821-0366
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⋅ Alamo College Introduction
⋅ What is GIS?
⋅ Facilities History of Alamo Colleges
⋅ Challenges Developing an Enterprise GIS from Scratch
⋅ Looking to the Future
Presentation Agenda
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Alamo College Background
⋅ Five colleges across San Antonio
– San Antonio
– St. Philip’s
– Palo Alto
– Northeast Lakeview
– Northwest Vista
⋅ 65,394 Students
⋅ $450 Million Facilities CIP
⋅ 24 New Buildings
⋅ 5.5 Million Square Feet of Facilities
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What is GIS?
⋅ A Geographic Information System (GIS) is a combination
of hardware, software & data designed to collect,
manage, analyze, and display (share) all forms of
geographically referenced information.
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GISHardware,
Software & Data
Analyze
Display/Share
Manage
Collect
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What can you store in a GIS?⋅ Points, Lines & Polygons
⋅ Attributes/Tables
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What can you store in a GIS?⋅ Georeferenced Images
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What can you store in a GIS?⋅ Aerial Imagery
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What can you store in a GIS?⋅ 3D Data – Elevation Modeling, LiDAR & TIN’s
– LiDAR (Light Detection and Ranging) is a surveying technology
that measures distance by illuminating a target with a laser light
– TIN (triangulated irregular network) is a digital data structure used
in GIS for the representation of a surface.
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What can you store in a GIS?⋅ GPS & Survey Measurements
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What can you do with GIS?⋅ Find the Coordinates of a Location
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What can you do with GIS?⋅ Perform on-the-fly Measurements
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What can you do with GIS?⋅ Manage assets
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What can you do with GIS?⋅ Collect and Update Data in the Field
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Facilities History of Alamo Colleges
⋅ Space Utilization Study Performed in 2001
⋅ Maximo used to Manage Assets since 2008
– Work Order Management Module
⋅ Facility Condition Index
⋅ FCI and Asset Data Updated Annually
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Age Range of BuildingsNumber of
Buildings
GSF in Age
Range
% of Total
(GSF)
Greater than 50 Years Old 33 991,893 18%
Between 25 and 50 Years Old 32 1,051,727 19%
Between 10 and 25 Years Old 53 710,988 13%
Less than 10 Years Old 89 2,771,388 50%
Total 207 5,525,996 100%
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Facilities History of Alamo Colleges
⋅ Sensors are used to monitor lights
– 2010 Going Green Award
⋅ As-built Data in CAD
– CAD (computer-aided drafting) is the use of computer
systems to aid in the creation, modification, analysis, or
optimization of a design
⋅ Limited Surveys and GPS (Global Positioning System)
Collection
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Challenges Developing an Enterprise
GIS from Scratch
⋅ Defining a Use and Needs
⋅ Establishing Buy-in From Multiple Departments
⋅ Shaping Desired Reporting And Derivative Products
⋅ Evaluating Current Data
⋅ A Multi-year Implementation Plan Within Available Funding
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⋅ Develop a Phased Approach
– Phase I - the Pilot Project
– Northeast Lake View Campus (NLC)
⋅ Undertake a Needs Analysis
– Get to Know the Organization
– Discover the Current Assets
– Develop Long and Short Term Plans
Defining Needs
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Age Range of BuildingsNumber of
Buildings
GSF in Age
RangeAverage FCI
% of Total
(GSF)
Greater than 50 Years Old 1 1,100 39.51% 0%
Between 25 and 50 Years Old 1 17,250 17.37% 4%
Between 10 and 25 Years Old 2 6,547 0.27% 2%
Less than 10 Years Old 10 365,519 0.26% 94%
Total 14 390,416 1.1% 100%
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Northeast Lake View Campus (NLC)
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Assessment Methodology
⋅ Assess the Existing Organization
– Identify the GIS Champions
– Interview Key Staff
– Inventory the Current Assets from a Spatial Perspective
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Assessment Methodology
⋅ Develop a Strategic Plan
– Define the Long Term Mission
– Establish an Organizational Structure
– Develop Long Term Goals
– Establish a Timeline
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Assessment Methodology
⋅ Develop a Tactical Plan
– Step-by-Step Plan
– Leverage Current Business Practices
– Develop GIS Schema
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Leveraging Existing Asset Data for GIS
⋅ Catalog What’s on Hand
⋅ Discover Obvious Spatial and Attribute Relationships
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What Data Is Readily Available?
⋅ Facility Condition Indices of Alamo Colleges
⋅ Work Order History
⋅ AutoCAD Drawings of all the Facilities
– Architectural
– Civil
– Mechanical
– Structural
– Landscape
⋅ Fire Evacuation Routes
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Data Summary at NLC
⋅ 14 Buildings with an Average Age of 7 Years
⋅ 35,596 Work Orders
⋅ 828 AutoCAD Drawings
⋅ 2500 Assets in Maximo, 740 with a Spatial Location
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Assets in Maximo Database
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Drawings in CAD
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Convert to GIS
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Visualize in 3D
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Visualize in 3D
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Convert Asset Data to GIS
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Convert Asset Data to GIS
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Visualize in 3D
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Data Related Issues
⋅ Different Data Integrity Rules
⋅ Limited Common Attributes
⋅ Noisy Work Order Data
⋅ Varying Spatial Resolution
⋅ Varying Temporal Resolution
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How to Handle Data Cleanup
⋅ Heavy Data Review
⋅ Attribute Research
⋅ Find Common Attributes
⋅ Semi Automated Scripting
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Current and Desired Data
⋅ Current Data
– Digital Floor Plans
– High Spatial Resolution
– Work Order History
⋅ Desired Data
– Investment Spending at Classroom and Building Level
– Utility and Energy Usage at Building Level
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Demonstrating Return on Effort
⋅ ACCD Uses ESRI Software in the Classroom
– Educational License Agreement
⋅ Link data between multiple DB’s
– FCI
– Space utilization
– Work Order
– Assets
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Demonstrating Return on Effort
⋅ Leverage Existing Data
– Expand the use of spatial data
– Build GIS
– Create Facilities Database
– Locate Assets
⋅ Share Data with Other Campus Operations
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Savings Through Better Management
⋅ Manage Campus Buildings and Facilities
⋅ Link Work Orders and Provide Reports
⋅ Visualize Asset Location
⋅ Maintain Regulatory Compliance
⋅ Track Financial Information Associated with Assets
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Potential Future Uses
⋅ Locate and manage assets
⋅ Environmental compliance
⋅ Manage physical accessibility
– Americans with Disabilities Act
– Campus Lighting
– Evacuation Routes
⋅ Mobile apps for students/staff
– Report Maintenance Issues
– Campus maps and routing
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Potential Future Uses
⋅ Event Logistics
– Parking
– Closures
– Construction activities
⋅ Landscape management
⋅ Incident mapping
⋅ Leverage the GIS for Other Services
– Space and move management
– Student commute analysis
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Looking To the Future
⋅ 5-Year Implementation for all colleges
– One college Per Year
⋅ Finalize Database Structure
⋅ Convert Existing Data & Establish Links
⋅ Provide training as colleges come online
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Contact Information
John Strybos, PE, Associate Vice Chancellor of Facilities
JP Grom, AIA, LEED, AP, PMP
979.776.1000
Matt Manges, PE, CFM
713.821.0366
June 22, 2016