Implementing a Strategic Highway Transportation Asset Management System ...€¦ · Implementing a...

Implementing a Strategic HighwayTransportation Asset Management System at UDOT

6th National Conference on Transportation Asset Management Kansas City, Missouri, November 1-3, 2005

Jeffrey L. Zavitski, B.A. Asset Management SpecialistDeighton Associates Limited

& Kim Schvaneveldt, P.E.,

Asset Management Director UDOT

UDOT Asset Management Implementation

Today’s Presentation:

• Introduction

• The “Asset Management Paradox”

• The Implementation Project

• UDOT’s Planning Process

• Asset Management Software

• Conclusions

Introduction

Introduction: Asset Management - UDOT

• $1.59 Billion Project – 17 mile mainline interstate through Salt Lake City Corridor

• 130 structures – 3 major junctions with other freeways and 7 major urban interchanges

• Following completion: Legislature challenged UDOT to decide between UDOT Maintenance or a Private Maintenance Contract (PMC) for the new facility.

• UDOT chose to continue UDOT maintenance and to implement anasset management system.

I – 15 Design Build Project:

Introduction: Asset Management - Deighton

• Located in Ontario, Canada;

• World wide partners and distributors;

• Asset Management system development and implementation since 1984 at the Federal, Provincial, State, Region and Municipal levels;

• Working with UDOT since 1991.

• Data integration and analysis software tools and expertise to empower asset managers.

Deighton Associates Limited:

Introduction: UDOT and Deighton

Initial Project Development:

• Discussions commenced Summer of 2002

• Deighton software at UDOT

• Deighton was hired to develop the project scope and outline the framework for the asset management system implementation at UDOT.

• Initial discussions regarding the goals and objectives of the project as well as the scope, task, and deliverables resulted in the discovery of the “Asset Management Paradox”.

The Asset Management Paradox


Data

Analysis

Integration

+

+

is

Asset Management

Data

Analysis

Integration

+

+

is notAsset Management

“An asset management system can not be implemented in any agency unless that agency first adopts best practice asset management.”

“An asset management system is not necessarily in itself good asset management”


“An agency uses asset management so it can deliver a safe, efficient and reliable transportation service

to its community.

At the same time, an agency uses an asset management system so it can use a

systematic practical approach to practicing asset management.”


The Implementation Project

Project History 2002 through to the present:

• Phase 1: Strategy, Plan and Scope– Asset Management Team – Asset Management Strategic Plan And Implementation Plan

• Phase 2: Proof of Concept– Will the Asset Management System deliver results?

• Phase 3: System Implementation over 4 years.– Pavements– Bridges– Safety– Mobility– Maintenance features

The Implementation Project

Phase 1: Strategy, Plan and Scope

• AM TeamUDOT & Deighton

• AM Committee

• AM Exec. Committee

• Nested Relationship

AM Exec Committee

AM Committee

AM Team

Organizational Framework

Glen A. Ames, P.E. UDOT Asset Management Engineer,Asset Management Jump Start, (TRB Conference, November 2005)


Incremental Development Methodology

Time

Appropriate Level

Functionality

IDM © Deighton Associates Limited, 2002


Other AssetManagement

Literature

International AssetManagement

Guide

Asset ManagementBest Practice Components

NCHRP:Asset Managment

Guide


UDOT’sAsset Management

Plan

Asset ManagementBest Practice Components

Self - AssessmentSurvey

UDOTs Desired Asset Management

Components

Develop/Adjust Asset Management System’s

Goals & Objectives

UDOT’sAsset Management

Strategy


• NCHRP 20 – 24 Self Assessment Survey Modified and distributed;

• Survey results reviewed and presented;

• Asset Management Strategy developed and published

• Asset Management Implementation Plan developed and published

• Multi-phase dTIMS CT Asset Management System Implementation Plan developed

Accomplishments:


• The survey is only a “menu” of best practice components;

• Survey respondents will take an active role in implementing the selected best practice components;

• Asset Management System is one part of Asset Management;

• Strategy and Plan will cover many years, adoption will not happen overnight.

• There is no “silver bullet” solution.

Lessons learned from Phase 1:

Phase 2: Proof of Concept

• Could the AMS deliver the results?

• Could Deighton demonstrate the AMS “cross asset analysis and optimization”.

• Could UDOT get answers to the questions being asked by the legislature:

– Effect on asset condition with a 15% increase in funding?

– Effect on asset condition with a 15% decrease in funding?

– Effect on asset condition with a trade – off of Maintenance and Preservation dollars against congestion mitigation dollars?

Demonstrate the Asset Management System Analysis

Phase 2: Proof of Concept

Demonstrate the Asset Management System Analysis

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2002 2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022Analysis Year

Very Poor Poor Fair Good Excel

Operational Level Bridge Analysis: Total Needs Condition Distribution

Sign Replacement Strategies

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10.00

20.00

30.00

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2002 2009 2016 2023

Analysis Year

Ove

rall

Sign

Con

ditio

n In

dex Replace 0%

Replace 5%Replace 10%Replace 15%Replace 20%Replace 25%Replace 30%Replace 35%Replace 100%

Bridges

Signs

DrainageOperational Level Drainage Analysis Results

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45

2000 2005 2010 2015 2020 2025

Analysis Year

Rem

aini

ng S

ervi

ce L

ife

Do-NothingMaximize Benefit Pavements

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2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022Analysis Year

Very Poor Poor Fair Good Excellent

Operational Level Pavement Analysis: Total Needs Condition Distribution

Phase 3: AMS Implementation

• Pavements and Bridges completed in 2003

• Safety and Mobility completed in 2004

• Maintenance Features currently being implemented

• AMS includes:

– Asset Management Database – provides the data integration

– Asset Management Analysis –

• stovepipe type

• cross asset analysis and optimization

• strategic analysis module

Phase 3: Implement the AMS

INVENTORY(section perspective)

LANE(lane section perspective)

BRIDGE(point perspective)

Blake

St

Market

St

Larim

er St

Lawren

ce

Wazee

St

Wynko

op S

tArapa

hoe S

t

14th St

Curtis

St

Champa

St

Stout

St

Californi

a

St

15th St

Welton

St

Glenarm

Pl

Glenarm

Pl

17th St

18th St19th St

20th St

23rd St

Court

Pl

W Colfax Av

Broadway

E Colfax Av

E 17th Av

E 20th Av

W 14th Av E 14th Av

Speer Blvd

W 13th Av E 13th Av

20036

Blake

St

Market

St

Larim

er St

Lawren

ce

Wazee St

Wynko

op S

tAra

paho

e St

14th St

Curtis

St

Champa

St

Stout

St

Californi

a

St

15th St

Welton

St

Glenarm

Pl

Glenarm

Pl

17th St

18th St19th St

20th St

23rd St

Court

Pl

W Colfax Av

Broadway

Av

E 17th Av

E 20th Av

W 14th Av E 14th Av

Speer Blvd

W 13th Av E 13th Av

Blake

St

Market

St

Larim

er St

Lawren

ce

Wazee St

Wynko

op St

Arapah

oe St

14th St

Curtis

St

Champa

St

Stout

St

Califor

nia

St

15th St

Welton

St

Glenarm

Pl

Glenarm

Pl

17th St

18th St19th St

20th St

23rd St

Court

Pl

W Colfax Av

Broadway

E Colfax Av

E 17th Av

E 20th Av

W 14th Av E 14th Av

Speer Blvd

W 13th Av E 13th Av

Signs, Culverts,Other...

Bridges

Highways

E Colfax

10016

623

972

31041

UDOT’s Planning Process


Stakeholders

Strategic Planning

TacticalPlanning

Day to Day Operations

Data descr ib in g a l l asse ts integrated into on e asset m anagement database

Bridge Signs Safety Mobility

Qua

lity

info

rmat

ion

prov

ided

from

st

rate

gic

to o

pera

tiona

l lev

els

from

on

e as

set

man

agem

ent d

atab

ase

Organizational Structure

Pavement

HORIZONTAL Integration

VERT

ICAL

Inte

grat

ion


Tactical Level Analysis

Strategic Level Analysis

Tactical Level Analysis

Harmonization

Long Range PlanDevelopment

PavementData and Models

Structure Data and Models

Asset Management Strategic Analysis

Strategic Goals

-----

Performance Measures

-----

RevenueProjections

Strategic Level Budget Recommendations

TRANSMAT / Commission Approval

Pavements Structures Safety

Program Program Program

Region Input and Network Data

Project HarmonizationRegions & Asset Groups

Harmonized Project Recommendations

Planning

Other Data and Models


Project HarmonizationRegions & Asset Groups

Harmonized Project Recommendations

Planning

Long Range Plan Development

Corridor Development Plan

Long Range Plan


Planning and Programming Component 2005 2006 2007 2008 2009Long Range Plan - 30 Years ➾ ➾

Short Range Plan - 10 Years ➾ ➾ ➾

Statewide Transportation Improvement Plan - 5 Years ➾ ➾ ➾ ➾ ➾

UDOT Planning and Programming Schedule

The Asset Management System Software

AMS : Framework

ODBC

dT IM S™ C T

Asset Management

Database

LegacySystem

LegacySystem

ASSET MANAGEMENT WEB SITE

System Status

Procedures Data Dictionary Asset Information

System Plan Specifications

M ain ta ins M ain ta ins

Local Asset GroupArea User Local Asset Group

Area User

Import

GIS

123456

123456

Raw Data Historical Data

CENTRAL INTEGRATED DATABASE

123456

Inventory

1ID FR

2

TO DATA

Treatments

CROSS ASSET ANALYSIS & OPTIMIZATION

Performance Costs

S

Analysis Models

AMS : dTIMS CT Software

• dTIMS CT Desktop

• dTIMS CT Enterprise• MS SQL Sever • Oracle (2007)

AMS : dTIMS CT Software

• User Defined Database

• User Defined Analysis

• Any Asset• Highways

• Railways

• Airports

• Utility sector

AMS : “Stovepipe Type” Analysis

AMS : Cross Asset Optimization Model

Future Developments and Conclusions


• Additional Strategic Level Performance Measures

– Economy

– Society

– Environment

• Additional Analysis Methodologies – Optimization Objective Functions

– Asset Value

– User Costs

– Risk

• Additional Assets

Future Developments


• Asset management strategy and implementation plan are the starting points in any asset management implementation;

• Asset Management Team must include Senior Management and have their support;

• An asset management system is not necessarily in itself good asset management;

• Asset management necessitates a well defined planning process to ensue actions relate directly to the asset management goals and objectives of the agency outlined in its strategic plan;

• Incremental Development focuses on Pragmatism before Perfection.

Conclusions

Thank you.

www.deighton.com

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