Implementation of ORCID in Denmark -From pilot to national consortium Mikael K. Elbæk, Senior...

Implementation of ORCID in Denmark- From pilot to national consortium

Mikael K. Elbæk, Senior Project Officer

Technical University of Denmark, DTU Library

@melbaek

29/09/2014Presentation name2 Technical University of Denmark

Agenda• Background and motivation for establishing a national consortium

• Pilot project in 2013 the preparation for a national consortium, considering aspects such as:

– Organisational – getting support from decision makers – Financial – getting funding– Technical – readiness of ORCID and local infrastructures

• The ORCID-implementation project in Denmark

– Establishing the national consortium– Supporting the local implementation through communication – and

tool kit– Monitoring the progress


Background and motivation

Google Scholar

EU OpenAIRE

Danish National Research Database

Research Assessment

Open Access Monitoring


Background and motivation

CrossRef, Scopus

Web of Science

EU OpenAIRE

Danish National Research Database

ORCID

ORCID

ORCID

ORCID

ORCID

ORCID

Research Assessment

Open Access Monitoring


Elements of the Danish infrastructure• PURE

– All universities, university colleges have Pure as their CRIS and institutional repository

– Majority of other public research institutions have Pure• Danish National Research Database

– www.forskningsdatabasen.dk • National Bibliometric Research Indicator

– The Danish version of the “Norwegian model” – Called BFI and allocating basic research funds based on publications

(articles leve 1 and 2, monographs, book chapters and proceedings)• Data transportation based on

– OAI-PMH– And a national exchange format called DDF-MXD

• National Open Access Strategy– 80 % in 2017 and 100 % in 2022– An element of the strategy is a nationwide implementation of ORCID

http://www.forskningsdatabasen.dk/


The ORCID pilot project• Funded by DEFF.dk (Denmark’s Electronic Research Library)• Ended ultimo 2013• Aim of the project was to:

– examine options for a national implementation of ORCID focusing on both technical , organizational and economic aspects

– provide a basis for a concrete project application for a national ORCID implementation project with at least three partner institutions

• Project results available from: http://www.deff.dk/aktuelt/artikel/deff-orciddk-pilotprojekt/

http://www.deff.dk/aktuelt/artikel/deff-orciddk-pilotprojekt/


Concrete task of the pilot projectA. Interest of Universities (management)B. Interest of Ministry of Science and the national bibliometric research

indicatorC. Interest of The Danish Agency for Science, Technology and Innovation

and the Danish Research Councils.D. Readiness of the university infrastructure (at three pilot universities)E. Maturity of the ORCID infrastructure F. Examination of the ORCID membership model and economyG. ISNI and ORCID what are the implications for Danish researchersH. Dissemination – through a national workshopI. Exploration of the interest to create a national ORCID implementation

project J. Proposal for a national implementation project


Concrete task of the pilot projectA. Interest of Universities (management)B. Interest of Ministry of Science and the national bibliometric

research indicatorC. Interest of The Danish Agency for Science, Technology and

Innovation and the Danish Research Councils.D. Readiness of the university infrastructure (at three pilot

universities)E. Maturity of the ORCID infrastructureF. Examination of the ORCID membership model and economyG. ISNI and ORCID what are the implications for Danish researchersH. Dissemination – through an open national workshopI. Exploration of the interest to create a national ORCID

implementation project J. Proposal for a national implementation project


Interest of Universities• A standard memorandum was made by the project

– This memorandum was presented at three university boards - around medio 2013

– Including presentation in the boards by university library directors – ALL three universities gave support to ORCID

• Opt-in strategy was preferred over an opt-out by all universities 1. because of the importance of giving researchers ownership of their

ORCID2. Bottom-up seems less intrusive and builds trust into something that

is essential the researchers property.


Interest of ministry and research councils• Meetings with the relevant people representing

– The Research Councils and the national Open Access policy– The National Bibliometric Research Indicator

• Stakeholders invited to the national ORCID workshop– Follow-up meetings where held

• Interest was sparked – and that the pilot project and possible implementation project would be followed closely.

• However, no financial support could be found through these bodies.

• Later the ORCID was mentioned in the National Open Access strategy


Readiness of the university infrastructure• Possible implementation scenarios was explored at the three pilot universities

– Aalborg University– Roskilde University– Technical University of Denmark

• Scenarios included:– Pure centralized implementation– Central person database (address book / LDAP) implementation

• Process analysis was conducted– Which systems could benefit from ORCID– Where would the best entry point for an ORCID registration or claim be?– Ownership of systems at the university!? (Library drive projects)

• Exploration of any legal obstacles


Result : specification of ORCID in Pure• Simple verification of an

existing ORCID and linking that ORCID to a Pure profile

• Claiming ORCID through the Pure user interface

– Requires registration

• The solution was funded by the project and was released with 4.18

• Further integration must be specified and introduced at a later stage.


ORCID implementation in the university person database• Central person database at DTU (DTUBasen) • All personal data is added into this system and imported and reused by

other administrative systems at DTU• How could ORCID be utilized across systems!?• This includes Pure (DTU Orbit)


Claiming an existing ORCID


Creating an ORCID through DTUBasen


Examination of the ORCID membership model and economy

• The paradox of critical mass

• Not possible to get the majority of institutions aboard the ORCID consortium without external support

• A reason for supporting a national ORCID implementation – to give ORCID traction

• This is traditional a DEFF priority!


Exploration of the interest to create a national ORCID implementation project and preparation for an application to create a national ORCID consortium

• A strong interest from stakeholders

• Incentives from financial benefits – Paid membership by participation in the consortium for 1 ½ year

• 8 partners entered the project and consortium– 6 out of 8 universities from the start– A consortium of all Danish university colleges– A consortium of research institutions under the Ministry of Culture

• The 2 missing universities the main problem was political e.g. – Finding the right decision maker in the organisation. – Interest was within the organisation but the stakeholders could not get

support to participate within the deadline of the application.


ORCID.DKThe national implementation of ORCID project


Project descriptionDuration: Start spring 2014 – ends summer 2016Participants: AAU, AU, CBS, DTU, RUC, SDU UC Viden og Kulturministeriets sektorforskereProject objectives and deliverables:

National consortium ORCID.org membershipNational participation in ORCID activities and developmentNational implementation toolkitNational support and help desk

• 8 parallel implementations, and registration of ORCIDs in 8 research databases (CRIS)

• National harvest af local ORCID registered to a Danish ORCID/researcher database


The National ORCID Consortium• Technical University of Denmark –

is the Consortium Lead– Recruiting consortium partners– Checking legal aspects of the

contract with legal advisors– Communication to consortium

partners – Collecting signatures and send

contracts to ORCID.org– Negotiating and paying the

consortium membership fee – as part of the project

– Through out the process ORCID.org has been very helpful and responsive


orcid.dk website - toolkit - helpdesk



• Including localized information for:

– Preparation of the organisation

– Pure manual for ORCID configuration

– Pure user guides and video

– Campaigning material



• Including localized information for:–Preparation of the

organisation• How to handle

stakeholder – different messages to different stakeholders

• Winning support in the organisation






• How to get ORCID key• How to configure Pure to

work with ORCID• Presentation of different

user scenarios






– Pure end user guides and video



• Including localized information for:–Campaigning

material, incl.:• Posters




material, incl.:• Posters• Template article for

internal communication, press release




material, incl.:• Posters• Template article for

internal communication, press release

• ORCID presentations tailored to fit Danish needs


• General help for end users

• Direct end user to local support and guide for local implementation

• Information reused, repackaged and adapted for local needs



8 institutions – 8 different approaches• Although there are many similarities between the implementations at the

eight consortium partners, the different strategies and approaches are striking, e.g.:

– 7 out of 8 have Pure as their main ORCID entry– 1 out of 8 have their central person database as the main entry

– Some universities targets primarily post grad students through obligatory research training

– Some try to gain high level support and provide deans of research as “poster-boys”

– Some will make decrets dictating that research must have an ORCID within a certain date

– Some will direct mail researchers, roadshows on faculty and departments

– What will work better?


Monitoring the progress• On-going monitoring

• Currently semiautomatic – will be automated

• Only ORCIDs in Pure or institutional systems count

• Reaching 80 % of FTE researchers is the goal – and funding will be based on the ability to reach the goals.


Number of ORCIDs in Pure compared to the number registerede per email domain

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200

400

600

I PureORCIDs per domæne navn


Kultu

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Danm

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Tek

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Aarhu

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0

500

1000

1500

2000

2500

3000

3500

11 62 63 24

262 275

582461

272430 489

640

1406 1413

2345

3075

ORCIDs per domæne navn80%

Number of registered ORCIDs per email domain compared to the 80 % goal


ORCID after April 2016 in Denmark• We have qualified hope that more institutitions will be included into the

national consortium before the end of the current project, this includes:– University of Copenhagen (the largest single university in Denmark)

• We also have a qualified hope that the national consortium will find additional central funding to prolong the consortium beyond 2016.

• However if this should fail:– The consortium may continue on its own terms – funded by the single

universities membership– If continuation of the consortium the individual members may transfer

to a individual membership – Finally the implementation of ORCID into Pure and central university

systems will still be valuable – if ORCID in general will gain critical mass and up take by stakeholder from; authors, publishers, data providers to funders

Thank you!

Feel free to contact me if you have questions

Mikael K. Elbæk, Senior Project Officer

Technical University of Denmark, DTU Library

@melbaek

[email protected]

Implementation of ORCID in Denmark -From pilot to national consortium Mikael K. Elbæk, Senior...

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