An AIM project is conducted in Phases & Processes...Phases:-1. Definition 2. Operations Analysis3. Solution Design4. Build5. Transition 6.Production

Processes:Business Process ArchitectureBusiness Requirements DefinitionBusiness Requirements MappingApplication and Technical ArchitectureModule Design and BuildData ConversionDocumentationBusiness System TestingPerformance TestingUser Trainingproduction migration

Business Process ArchitectureBP.010 Define Business and Process StrategyBP.020 Catalog and Analyze Potential ChangesBP.030 Determine Data Gathering RequirementsBP.040 Develop Current Process ModelBP.050 Review Leading PracticesBP.060 Develop High-Level Process VisionBP.070 Develop High-Level Process DesignBP.080 Develop Future Process ModelBP.090 Document Business Procedure

1. Business Requirements Definition: RD.010 Identify Current Financial and Operating StructureRD.020 Conduct Current Business BaselineRD.030 Establish Process and Mapping SummaryRD.040 Gather Business Volumes and MetricsRD.050 Gather Business RequirementsRD.060 Determine Audit and Control Requirements

RD.070 Identify Business Availability RequirementsRD.080 Identify Reporting and Information Access Requirements

2. Business Requirements Mapping:BR.010 Analyze High-Level GapsBR.020 Prepare mapping environmentBR.030 Map Business requirementsBR.040 Map Business DataBR.050 Conduct Integration Fit AnalysisBR.060 Create Information ModelBR.070 Create Reporting Fit AnalysisBR.080 Test Business SolutionsBR.090 Confirm Integrated Business SolutionsBR.100 Define Applications SetupBR.110 Define security Profiles

3. Application and Technical ArchitectureTA.010 Define Architecture Requirements and StrategyTA.020 Identify Current Technical ArchitectureTA.030 Develop Preliminary Conceptual ArchitectureTA.040 Define Application ArchitectureTA.050 Define System Availability StrategyTA.060 Define Reporting and Information Access StrategyTA.070 Revise Conceptual ArchitectureTA.080 Define Application Security ArchitectureTA.090 Define Application and Database Server ArchitectureTA.100 Define and Propose Architecture SubsystemsTA.110 Define System Capacity PlanTA.120 Define Platform and Network ArchitectureTA.130 Define Application Deployment PlanTA.140 Assess Performance RisksTA.150 Define System Management Procedures

4. Module Design and BuildMD.010 Define Application Extension StrategyMD.020 Define and estimate application extensionsMD.030 Define design standardsMD.040 Define Build StandardsMD.050 Create Application extensions functional designMD.060 Design Database extensions

MD.070 Create Application extensions technical designMD.080 Review functional and Technical designsMD.090 Prepare Development environmentMD.100 Create Database extensionsMD.110 Create Application extension modulesMD.120 Create Installation routines

5. Data Conversion CV.010 Define data conversion requirements and strategyCV.020 Define Conversion standardsCV.030 Prepare conversion environmentCV.040 Perform conversion data mappingCV.050 Define manual conversion proceduresCV.060 Design conversion programsCV.070 Prepare conversion test plansCV.080 Develop conversion programsCV.090 Perform conversion unit testsCV.100 Perform conversion business objectsCV.110 Perform conversion validation testsCV.120 Install conversion programsCV.130 Convert and verify data

6. Documentation DO.010 Define documentation requirements and strategyDO.020 Define Documentation standards and proceduresDO.030 Prepare glossaryDO.040 Prepare documentation environmentDO.050 Produce documentation prototypes and templatesDO.060 Publish user reference manualDO.070 Publish user guideDO.080 Publish technical reference manualDO.090 Publish system management guide

7. Business System Testing TE.010 Define testing requirements and strategyTE.020 Develop unit test scriptTE.030 Develop link test scriptTE.040 Develop system test scriptTE.050 Develop systems integration test scriptTE.060 Prepare testing environments

TE.070 Perform unit testTE.080 Perform link testTE.090 perform installation testTE.100 Prepare key users for testingTE.110 Perform system testTE.120 Perform systems integration testTE.130 Perform Acceptance test

8. Performance TestingPT.010 - Define Performance Testing StrategyPT.020 - Identify Performance Test ScenariosPT.030 - Identify Performance Test TransactionPT.040 - Create Performance Test ScriptsPT.050 - Design Performance Test Transaction ProgramsPT.060 - Design Performance Test DataPT.070 - Design Test Database Load ProgramsPT.080 - Create Performance Test TransactionProgramsPT.090 - Create Test Database Load ProgramsPT.100 - Construct Performance Test DatabasePT.110 - Prepare Performance Test EnvironmentPT.120 - Execute Performance Test

9. User TrainingAP.010 - Define Executive Project StrategyAP.020 - Conduct Initial Project Team OrientationAP.030 - Develop Project Team Learning PlanAP.040 - Prepare Project Team Learning EnvironmentAP.050 - Conduct Project Team Learning EventsAP.060 - Develop Business Unit Managers’Readiness PlanAP.070 - Develop Project Readiness RoadmapAP.080 - Develop and Execute CommunicationCampaignAP.090 - Develop Managers’ Readiness PlanAP.100 - Identify Business Process Impact onOrganizationAP.110 - Align Human Performance SupportSystemsAP.120 - Align Information Technology GroupsAP.130 - Conduct User Learning Needs AnalysisAP.140 - Develop User Learning PlanAP.150 - Develop User LearningwareAP.160 - Prepare User Learning EnvironmentAP.170 - Conduct User Learning Events

AP.180 - Conduct Effectiveness Assessment

10.Production Migration PM.010 - Define Transition StrategyPM.020 - Design Production Support InfrastructurePM.030 - Develop Transition and Contingency PlanPM.040 - Prepare Production EnvironmentPM.050 - Set Up ApplicationsPM.060 - Implement Production Support InfrastructurePM.070 - Verify Production ReadinessPM.080 - Begin ProductionPM.090 - Measure System PerformancePM.100 - Maintain SystemPM.110 - Refine Production SystemPM.120 - Decommission Former SystemsPM.130 - Propose Future Business DirectionPM.140 - Propose Future Technical Direction

most important documentation for Oracle Apps implementation are MD030, MD040, MD120, BR.100, MD050(Create Application extensions functional design), MD070 (Create Application extensions technical design), TE020(Develop unit test script).

---------------------------------------------------------------------Q: Difference betn Descriptive Flexfield and Key FlexfieldKFF - Keyflexfields are used throughout the Applications to uniquely identify informations such as GL accounts, INV items, FIxed Assets and other entities that every business needs to keep track of.

DFF- Descriptive flexfields enable you to capture additional pieces of information from transaction entered into Oracle EBS.

DFF and KFF share common features. They are multisegment fields. Application validates individual segments based ons makes valueset rules and ensures that the segments makes sense using CVR (cross-validation rules).

Key Flexfield is used to describe unique identifiers that will have a better meaning than using number IDs. e.g a part number, a cost centre etc Desc Flex is used to just capture extra information. Key Flexfields have qualifiers whereas Desc Flexfields do not. Desc Flexfields can have context sensitive segments while Key flexfields cannot. KFF:-

->USED TO CAPTURE KEY INFORMATIONWHICH IS AVAILABLE IN CODE LANGUAGEEACH AND EVERY CODE WILL HAVE SPECIFIC MEANING IN ORACLE APPLICATION->WE HAVE NO CONTEXT FIELD->WE REGISTER 29 INBUILT COLUMNS->USED SEGMENT COLUMNS->KFF DEFINES TO CAPTURE VALIDINFORMATIONDFF:-->USED TO CAPTURE EXTRA INFORAMATION FROM ENDUSER->WE HAVE CONTEXT FIELD->MAX DFF'S REGISTER->USED ATTRIBUTE COLUMNS->DFF ACCEPTS WHAT EVER DATA FROMEND USER

----------------------------------------------------------------------Q:Types of Costing methods in Inventory.three main inventory costing methods: the average costing method (ACM), the first-in first-out method (FIFO), the last-in last-out method (LIFO).First In First OutNote: This feature is available only to registered users.Most businesses dispose of goods in the order in which the goods are purchased. This would be especially true of perishables and goods whose styles or models often change. For example, grocery stores shelve their milk products by expiration dates. Thus, the FIFO is often consistent with the physical flow or movement of merchandise.Assuming positive inflation, FIFO increases profits (as the company charges a higher amount from customers) through recording lower costs (i.e. old prices) and increases the value of stocks recorded in the balance sheet. Under deflation FIFO would have the opposite effect.If the company uses the FIFO method in Free Accounting, costs are included in the cost of merchandise sold in the order in which they were incurred. The cost of the oldest item is assigned to the first item sold; the cost of the newest item is assigned to inventory.

Last In First OutNote: This feature is available only to registered users.This method may be treated as the opposite to FIFO. The use of the LIFO method was originally limited to rare situations in which the units sold were taken from the most recently acquired goods.

Given positive inflation, LIFO reduces profits as the most recent cost is recorded in the profit and loss account and it tends to understate the value of stocks in the balance sheet. Under deflation the opposite is true.If the company uses the LIFO method in Free Accounting, the cost of the newest item is assigned to the first item sold; the cost of the oldest item is assigned to inventory.Average Costing MethodThe average-cost method tends to level out the effects of cost increases and decreases because the cost for the ending inventory calculated under the method is influenced by all the prices paid during the year and by the beginning inventory price. The criticism for this method is that the more recent costs are more relevant for income measurement and decision-making.

If the company uses the Average Cost method in Free Accounting, item cost is assigned by dividing the total cost by the number of items.

--------------------------------------------------------------------Q:Drop ShipmentDrop shipments are done because of the following reasons:

•Customer requires an item that is not normally stocked•Customer requires a large quantity of the item which is not available with you•It is more economical when the supplier ships directly to the customer

Types of drop shipmentIf you see the real world scenarios this can be best categorize as mainly under three heads as:•Type 1 : Full Drop ShipmentWhere the seller sends the purchase order to the supplier for the full quantity that the customer had ordered •Type 2 : Normal Shipments and Partial Drop ShipmentUnder this scenario, If the seller has only part of the quantity available for shipping to the customer, then that quantity is shipped; a purchase order is created for the remaining quantity which the seller was not able to fulfill. This is typically true for single based item.•Type 3 : Normal Shipments and Full Drop ShipmentIn this scenario, the seller ships some goods from inventory to the customer, and the other goods are always shipped from an external source (supplier).

Process Flow for Drop Shipment (Adopted from User Guide)Drop Shipments for Standard Items1.Enter an order for drop ship item2.Book the order3.Run Requisition Import4.Create a purchase order from the requisition

5.Approve the purchase order6.Receive against the purchase orderForward drop ship flow for ATO model

1.Enter a sales order for your drop shipped ATO model.2.Select your options.3.Schedule and book order (schedule date should default to request date for all lines).4.Create you configured item by progressing your order ATO Model line or running the Autocreate Configuration batch process.5.Verify order and line status.6.Create a supply order (dropship requisition) by progressing your configuration item line or running the Autocreate Dropship Requisition batch process7.Run the Oracle Purchasing Requisition Import to create a purchase requisition.8.Create a purchase order for the requisition.9.Approve the purchase order.10.Receive the purchase order.

----------------------------------------------------------------------Q Types of Requisition

Drop Shipment – Your Setup checklist

•Ensure you have created your Order Management Transaction Types and linked your Transaction Types to order and line workflows that support drop shipments.•Ensure the Oracle Workflow Background Engine is running.•Ensure all Drop ship locations you will use to perform drop shipments have the Ship To Site and Receiving Site defined.•Ensure you have defined the Internal Ship To Locations for your drop shipment customers (Oracle Receivables Standard Customer window, Business Purpose Details Tab).•Ensure your standard items have an associated List Price defined within your PO Inventory organization (Oracle Payables Financial Options window, Supplier-Purchasing Tab).Drop Shipment - Process Steps

•Create a Sales Order with line where the line source is External•Book and Schedule the Sales Order•Run Requisition Import Process•Now the line status will be in Awaiting Receipt•Login to the Receiving Organization (Purchasing) who has been setup as an Approver•Run Requisition Import•Create Purchase Order from the Requisition

•Approve the PO•Receive the full quantity•Run Auto Invoice•Verify Invoice in Sales OrderCheck the details here .

Things not to forget in a DropShipment•Release 11i/12 does not support Drop Shipment across operating units.•Blanket PO's will not used with Drop Shipment , the reason the PO must be created when OM notifies PO that a Drop Ship order has been created.•You can't cancelled Drop Shipments once Oracle Purchasing obtains the receipt.•Standard Items can be used for Drop Shipment.•In 11i, PTO's and ATO's cannot be drop shipped

-----------------------------------------------------------------------How many types of Requisition in PO module we have?There are two different kind of Requisition•Internal Requisition•Purchase requisitionWhat is an Internal Requisition?

A requisition from the Purchasing system that will directly result in the generation of a sales order in the Order Management system through the Order Import process in Order Management.

Why do we use internal requisition/internal sales order?Internal Requisition/Internal Sales Order provide the mechanism for requesting and transferring material from one inventory organization to other inventory organization or expense location.

What is the location in Oracle Purchasing?Oracle Purchasing uses locations to identify the final delivery location for both inventory and vendor sourced requisition. It is using the hr_locations table.

What is an Internal customer?When using Internal Requisition/Internal Sales Orders, it is required to create an internal customer for each destination organization and a customer ship-to site for each deliver-to location within the destination organization. Define the same address for your customer ship-to-site as your deliver-to location.

Then what is Purchase Requisition?

The Purchase Requisition is the procedural method by which different departments of organization may request the purchase of goods and/or services, which require processing by Procurement Department.

Q: Diff betn Move order issue and Move order Transfer..

when we select transation type as Move order transfer both source and destination subinventories we can give where as for Move order issue destination subinventory is greyed out.

MOI is is issue out the material against an account.. INV will not be there any more.MOT is to transfer from one sub inv to other...INVwill just change locations in your INV org, essentially there still be $$ in your ORG. -----------------------------------------------------------------------Q. Difference Betn Move order and Subinventory transfer.

both transactions are moving Inventory across subinventories.moveorder is a request and respond type of transaction where someone requests for transfer of material and otherand other person executes physical movements of goods.you can do additional task like printing of pickslip etc.

Subinv transfer is a direct material transaction usual done by team,responsible for executing physical movement of goods.

For Sub inventory there is no ‘Approval’ is requiredIn Move order Transfer we can transfer Material in steps that we can’t in Sub inventory Transfer.

Moveorder Transfer : In thier you need to Approve.& also you will get move order no, from there you can query whenever you want. From that you can also move material based on that move order no.You can trace material transfered based on move order no.

Sub-inventory Transfer : Simply a transfer from one location to another. No records is generated during transfer. You can't trace material transfered.

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Q: Setup steps of Position Heirarchy.

1. Approval Hierarchy in Oracle Apps Aravinda Reddy, Associate Consultant – Financials Mohit Monga, Associate Consultant – Financials Rahul Guhathakurta, Associate Consultant -SCM SlideShare Version (c) 2009 Evolutionary Systems Pvt. Ltd ~ 1 Ahmedabad 2. Position - Approval Hierarchy • Position Hierarchies are hierarchies that have a position relationship. By position, we mean position that are attached to employees. • Purchasing utilizes positions as a roadmap to determine how and where documents will be routed once the approval process has been initiated. • It is first necessary to have created all positions that are going to be used in the system. • Once all positions have been created, it is necessary to build the position hierarchy. • Each position has approval limits, so when a purchase order exceeds the limits of the position, the purchase order is forwarded onto the next position in the Hierarchy. (c) 2009 Evolutionary Systems Pvt. Ltd ~ 2 Ahmedabad 3. Position Approval Hierarchy Set Up Flow • Define Job • Define Position • Position Hierarchies • Define Employees • Approval Groups • Approval Assignments • Run Request (Fill employee hierarchy) • Create Responsibilities • Create users &attaché the above responsibilities • Create the PO and see the notification summary to check whether system has sent that PO for the approval or not (c) 2009 Evolutionary Systems Pvt. Ltd ~ 3 Ahmedabad 4. Approval Hierarchy Logic Employe User ID e Position Hierarchy Document Type Approva Approval l Assignmen Group t Documen t Amount (c) 2009 Evolutionary Systems Pvt. Ltd ~ 4 Ahmedabad 5. Case • We will set up a 3-tier approval hierarchy which will full-fill the following. • Purchaser, Department Head & Branch Head • We create the three tire hierarchy for the Re 1, Rs 30,000 & Rs 100000. • If a PO is more than Re 1 and within Rs 30001, the approver will be the Department head. • If a PO is within the range of Rs 30,001 - Rs 1,00,001, the approver will be the Branch Head. (c) 2009 Evolutionary Systems Pvt. Ltd ~ 5 Ahmedabad 6. STEP 1: Define Job Navigation: Human Resource -> Work Structures -> Job -> Description (c) 2009 Evolutionary Systems Pvt. Ltd ~ 6 Ahmedabad 7. Defining a Job Name : Purchaser Purchaser will be responsible for preparing POs (c) 2009 Evolutionary Systems Pvt. Ltd ~ 7 Ahmedabad 8. Job: Purchaser(060) Defined Similar way Define Department Head (070) & Branch Head (080) (c) 2009 Evolutionary Systems Pvt. Ltd ~ 8 Ahmedabad 9. STEP 2: Define Positions Navigation: Human Resource -> Work Structures -> Position -> Description (c) 2009 Evolutionary Systems Pvt. Ltd ~ 9 Ahmedabad 10. Define Position : Purchaser (061) (c) 2009 Evolutionary Systems Pvt. Ltd ~ 10 Ahmedabad 11. Position: Purchaser (061)Defined Similar way Define positions for Department Head (071) & Branch Head (081) Linking the job to a particula (c) 2009 Evolutionary Systems Pvt. Ltd ~ 11 Ahmedabad r position 12. (c) 2009 Evolutionary Systems Pvt. Ltd ~ 12 Ahmedabad 13. STEP 3: Define Position Hierarchy Navigation: Human Resource -> Work Structures -> Position -> Hierarchy (c) 2009 Evolutionary Systems Pvt. Ltd ~ 13 Ahmedabad 14. (c) 2009 Evolutionary Systems Pvt. Ltd ~ 14 Ahmedabad

15. Query: Top Most Position “Branch Head” (081) (c) 2009 Evolutionary Systems Pvt. Ltd ~ 15 Ahmedabad 16. Press Down Assign Subordinate “Department Head Tab to (071)” to “Branch Head (081)” assign subordinate to Department Head (c) 2009 Evolutionary Systems Pvt. Ltd ~ 16 Ahmedabad 17. Assign Subordinate “Purchaser (061)” to As NO employee “Department Head (071)” has been assigned to this position (c) 2009 Evolutionary Systems Pvt. Ltd ~ 17 Ahmedabad 18. Position Hierarchy Diagrammer Navigation: Human Resource -> Work Structures -> Position -> Position Hierarchy Diagrammer (c) 2009 Evolutionary Systems Pvt. Ltd ~ 18 Ahmedabad 19. STEP 4: Define Employee Navigation: Human Resource -> People -> Enter & Maintain (c) 2009 Evolutionary Systems Pvt. Ltd ~ 19 Ahmedabad 20. Create Employee : Purchaser Similarly Create Employee: Department Head & Branch Head (c) 2009 Evolutionary Systems Pvt. Ltd ~ 20 Ahmedabad 21. Assign Address to Employee “Purchaser” (c) 2009 Evolutionary Systems Pvt. Ltd ~ 21 Ahmedabad 22. Assign Job and Position to Employee - Purchaser Assigning Job and Position to Employee – Purchaser (c) 2009 Evolutionary Systems Pvt. Ltd ~ 22 Ahmedabad 23. Assign Job and Position to Employee – Department Head Assigning Job and Position to Employee – Department Head (c) 2009 Evolutionary Systems Pvt. Ltd ~ 23 Ahmedabad 24. Assign Job and Position to Employee – Branch Head Assigning Job and Position to Employee – Branch Head (c) 2009 Evolutionary Systems Pvt. Ltd ~ 24 Ahmedabad 25. STEP 5: Approval Groups Navigation: Purchasing -> Set Up -> Approvals -> Approval Groups (c) 2009 Evolutionary Systems Pvt. Ltd ~ 25 Ahmedabad 26. Define Tier 1 Approval Group (c) 2009 Evolutionary Systems Pvt. Ltd ~ 26 Ahmedabad 27. LOVs -> we can restrict a particular position by defining the approval rules through the mentioned objects (c) 2009 Evolutionary Systems Pvt. Ltd ~ 27 Ahmedabad 28. Document Amount & Ranges Assigned Approval Authority or exclude from the approval of many ranges (c) 2009 Evolutionary Systems Pvt. Ltd ~ 28 Ahmedabad 29. STEP 6: Approval Assignment Navigation: Purchasing -> Set Up -> Approvals -> Approval Assignments (c) 2009 Evolutionary Systems Pvt. Ltd ~ 29 Ahmedabad 30. Select the Document Type – Approve Standard PO (c) 2009 Evolutionary Systems Pvt. Ltd ~ 30 Ahmedabad 31. Select the Approval Group – Tier 1 (c) 2009 Evolutionary Systems Pvt. Ltd ~ 31 Ahmedabad 32. Select the Approval Group – Tier 2 (c) 2009 Evolutionary Systems Pvt. Ltd ~ 32 Ahmedabad 33. Select the Approval Group – Tier 3 (c) 2009 Evolutionary Systems Pvt. Ltd ~ 33 Ahmedabad 34. STEP 7: Update Document Type Navigation: Purchasing -> Control L -> Document % (c) 2009 Evolutionary Systems Pvt. Ltd ~ 34 Ahmedabad 35. Click on this Tab to Update PO Standard (c) 2009 Evolutionary Systems Pvt. Ltd ~ 35 Ahmedabad 36. Attach Hierarchy Note: The Default Hierarchy option will only appear on the Document Type form if the option Use Approval Hierarchies is checked on the Human Resources zone on the Financial Options screen. The Default Hierarchy field has a LOV. This list is derived from the hierarchies created (c) 2009 Evolutionary Systems Pvt. Ltd ~ form using the Position Hierarchy 36 Ahmedabad 37. Run Request : Fill Employee Hierarchy (c) 2009 Evolutionary Systems Pvt. Ltd ~ 37 Ahmedabad

38. (c) 2009 Evolutionary Systems Pvt. Ltd ~ 38 Ahmedabad 39. Fill Employee Hierarchy Phase: Completed Status: Normal (c) 2009 Evolutionary Systems Pvt. Ltd ~ 39 Ahmedabad 40. STEP 8: Define Users (c) 2009 Evolutionary Systems Pvt. Ltd ~ 40 Ahmedabad 41. Create User ~Buyer – Named Mr. Purchaser (c) 2009 Evolutionary Systems Pvt. Ltd ~ 41 Ahmedabad 42. (c) 2009 Evolutionary Systems Pvt. Ltd ~ 42 Ahmedabad 43. Attach Buyer – “Purchaser” (c) 2009 Evolutionary Systems Pvt. Ltd ~ 43 Ahmedabad 44. (c) 2009 Evolutionary Systems Pvt. Ltd ~ 44 Ahmedabad 45. (c) 2009 Evolutionary Systems Pvt. Ltd ~ 45 Ahmedabad 46. (c) 2009 Evolutionary Systems Pvt. Ltd ~ 46 Ahmedabad 47. (c) 2009 Evolutionary Systems Pvt. Ltd ~ 47 Ahmedabad 48. Create PO and Approve it! (c) 2009 Evolutionary Systems Pvt. Ltd ~ 48 Ahmedabad 49. (c) 2009 Evolutionary Systems Pvt. Ltd ~ 49 Ahmedabad 50. Check Notifications (c) 2009 Evolutionary Systems Pvt. Ltd ~ 50 Ahmedabad 51. Approval Notification to Branch Head (c) 2009 Evolutionary Systems Pvt. Ltd ~ 51 Ahmedabad 52. Log in as “Branch Head” (c) 2009 Evolutionary Systems Pvt. Ltd ~ 52 Ahmedabad 53. Check the Notification Summary (c) 2009 Evolutionary Systems Pvt. Ltd ~ 53 Ahmedabad 54. (c) 2009 Evolutionary Systems Pvt. Ltd ~ 54 Ahmedabad 55. (c) 2009 Evolutionary Systems Pvt. Ltd ~ 55 Ahmedabad 56. (c) 2009 Evolutionary Systems Pvt. Ltd ~ 56 Ahmedabad 57. (c) 2009 Evolutionary Systems Pvt. Ltd ~ 57 Ahmedabad

----------------------------------------------------------------------Interorg transfer types:INTER ORGANIZATION TRANSFERS Scope and Application

This document is intended for users of Oracle Inventory applications. This document does not address the accounting distribution for inter - organization transfers.

Note: Items must be defined in both organizations in order to be able to transfer

INTER ORGANIZATION TRANSFERS

You can define multiple inventories, warehouses, and manufacturing facilities as distinct organizations. With Oracle Inventory you can perform inter–organization transfers as direct or intransit shipments.

You can transfer one or more items in a single transaction. You can also transfer partial quantities of the same item to different subinventories and locators in a single transaction. The items you transfer must

exist in both organizations. You can also transfer expense and asset items from one organization to another using intransit inventory.

Direct Inter–organization TransfersYou can use a direct inter–organization transfer to move inventory directly from a shipping organization to a destination organization.

The validity of a transfer transaction depends on the controls you have defined in both the shipping and destination organizations for the items you want to transfer.

For example, you can transfer item A from organization X to organization Y, even though item A is under lot control only in organization X (you can specify the lot numbers for item A in organization X during the transfer transaction). However, youcannot transfer item B from organization X to organization Y if item B is under lot control only in organization Y (you cannot specify lot numbers for item B in the destination organization because you are performing a direct transfer).

Inter–Organization Transfers via Intransit Inventory

You usually transfer material to intransit inventory when transportation time is significant. When you perform the transfer transaction, you do not need to specify the delivery location. You only need to enter the subinventory you are shipping from, a shipment number, the freight information, and, depending on the inter–organization transfer charge that applies between the organizations, a percentage of the transaction value or a discrete amount that Oracle Inventory uses to computetransfer charges.

If the FOB point is set to Receipt in the Shipping Networks window, the destination organization owns the shipment when they receive it. If it is set to Shipment, the destination organization owns the shipment when the shipping organization ships it, and while it is intransit.While your shipment is intransit, you can update shipping information such as the freight carrier or arrival date in the Maintain Shipments window. See: Managing Shipments, Oracle Purchasing User’s Guide.

At the time of shipment, you must define your receiving parameters for the destination organization. You can receive and deliver your shipment in a single transaction or you can receive and store your shipment at the receiving dock. See: Receipts, Oracle Purchasing User’s Guide.

The validity of a transfer transaction depends on the controls you have defined in both the shipping and destination organizations for the items you want to transfer. For example, you can transfer item A from organization X to organization Y, even though item A is under lot control only in organization X (you can specify the lot numbers for item A in organization X during the transfer transaction). You can also

transfer item B from organization X to organization Y if item B is under lot control only in organization Y (you can specify lot numbers for item B in the destination organization when you perform the receiving transaction).

Transferring Between Organizations

You can transfer material from your current organization to another organization, or from your current organization to intransit inventory.

Material in intransit inventory belongs to the organization identified by the FOB point. See: Defining Inter–Organization Shipping Networks.

Prerequisites

Define an inventory item that is common to both organizations. See: Defining Items and Assigning Items to Organizations. Define at least two organizations, one of which is valid to receive material from the other. See: Creating an Organization, Oracleand Defining Human Resource Management Systems User’s Guide

Organization Parameters.

Set up inter–organization relationships and their corresponding accounts. See: Defining Inter–Organization Shipping Networks.

For direct transfers, if the item to transfer is under serial number control, the item must have the same unit of measure in each organization. See: Defining Items.

To enter the information to perform a transfer between organizations:

Navigate to the Inter–organization Transfer window.

Enter the date of entry for the transaction.

The date you can enter is controlled by the INV:Transaction Dateprofile option. See: Oracle Inventory Profile Options.

Validation Enter an organization to which to transfer the material. You must first define this organization as valid to receive material from your current organization. See: Defining Inter–Organization Shipping

Networks.

In addition, if this organization uses intransit inventory, Oracle Inventory stores the material as intransit inventory when you transfer any material to this organization. You must then move the material from intransit inventory to this organization with an intransit inventory receipt.

Enter a transaction type. This can be either a predefined system type or one you defined. See: Defining and Updating Transaction

Types.

Optionally, you can enter the source of the transaction type. See: Defining and Updating Transaction Source Types.

Indicate if inventory information should be defaulted from the serial number.

Enter any optional Shipment information.

Optionally, you can enter the following Shipment information:

To enter the items to transfer:

Choose Transaction Lines from the Inter–organization Transfer window.

Enter an inventory item to transfer.

You can transfer the same item more than once. For example, you can specify an item more than once to transfer partial quantities to different subinventories or stock locators.

For a direct transfer, if the item is under revision control in either organization, enter a revision that is common to the item in both organizations.

Enter a subinventory from which to transfer the material.

Optionally, enter the subinventory to which to transfer the material.

You must enter a value in this field for direct inter–organization transfers.

If you established locator control for the item, enter from and to locators.

Enter a lot number for the item. If you want to enter multiple lot numbers, complete the remaining steps, then choose the Lot/Serial button to display the Lot Entry window. For receipt transactions, if you

enter a lot number, enter the date the lot expires. You can enter a value here only if the Lot Expiration (Shelf Life) Control attribute is set to User–defined Expiration Date.

Enter a unit of measure. This can be the primary unit of measure(the default) or any valid alternate unit of measure. If you enter an alternate unit of measure, Oracle Inventory issues the quantity you specify in this unit of measure. Oracle Inventory also converts the quantity to the primary unit of measure so that it can correctly update the on–hand quantity.

Enter the quantity of the item to transfer.

Optionally enter a reason code for the transaction. For example, you can use reason codes to allow you to mark exceptional charges to support a quality data collection and reporting system. You can also enter up to 240 characters of free text in the Reference field that describe the transaction.

To enter internal transfer charges to assign to the To organization:

_

Enter a value in the Added Value field that represents the transfer

charge. You can enter a value here only if you entered Requested value in the Inter–Organization Transfer Charge field in the Organization Parameters window.

Enter the percent of the transaction value that represents the transfer charge. You can enter a value here only if you entered Requested percent in the Inter–Organization Transfer Charge field in the Organization Parameters window. Defining Inter–Organization Information.

To enter freight information costs to assign to the From (current)

organization:

Enter the transportation cost to physically transfer the material; that is, the freight carrier charges.

Enter the general ledger account to which to charge the value you entered in the Transportation Cost field. Oracle Inventory displays the account you defined for the freight carrier as the default. See: Defining Freight Carriers.

To enter a unit number:

If Oracle Project Manufacturing is installed and if you have enabled its end item model/unit effectivity feature, you can enter a unit number for the item. See: Model/Unit Effectivity, Oracle Project

Manufacturing Implementation Manual. Note: The Unit Number field is visible only if you have installed Project Manufacturing.

To enter lot or serial number information.

Choose the Lot/Serial button. See: Assigning Lot Numbers and Assigning Serial Numbers.

To view quantity available and quantity on hand values:

Review the following fields: Available: Displays the quantity available to transfer, based on the unit of measure you specified. The available quantity is the quantity on hand less all reservations for the item. This amount could include the amount you have reserved if you enter a transaction source that has reservations against it. The available quantity includes reservations against current transaction source. The available quantity is specific to the revision level, lot number, From

subinventory, and From locator you specify for the transfer. On hand: Displays the current on–hand quantity for the item, based on the unit of measure you specified. The on–hand quantity is specific to the revision, lot number, From subinventory, and From locator you specify for the transfer. On–hand includes quantities for pending transactions in the MTL_MATERIAL_TRANSACTIONS table.

To process the transaction:

Save your work.

To record movement statistics:

Use either of the following methods to record and maintain information associated with the movement of goods: Navigate to the Movement Statistics window and record information manually. See: Entering Movement Statistics. Automate the collection of this information by setting up parameters in the Movement Statistics Parameters and Economic Zones windows. See: Defining Movement Statistics Parameters and Defini

•A shipment number to uniquely identify an item or group of items to transfer. When the To Org uses intransit inventory, you must enter a value here.•The freight carrier for the transfer.•A waybill or airbill number for the transfer.

•The number of containers in which the material is stored for the transfer.•The date you expect to receive the material at the destination organization. You must enter a date equal to or later than the current date. Oracle Inventory uses this date for reporting purposes only.

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Q:what is set up for Inter org transfer in interorg level.

Inter–organization TransfersSubmitted by Anonymous on Thu, 01/29/2009 - 16:57 Tag:Inventory/ You can define multiple inventories, warehouses, and manufacturing facilities as distinct organizations. With Oracle Inventory you can perform inter–organization transfers as direct or intransit shipments.

Inter-Org transfers can be done within or accross operating units but you can not generate intercompany invoice with inter-org transfer. Intercompany invoicing is possible for inter-org transfers of type ‘In-transit’ only through ‘Internal sales Orders’. No intercompany invoicing is possible if you perform org transfers between two inventory orgs belonging two different operating units without ‘internal sales Orders’. Also note that intercompany invoice cannot be raised for inter-org transfers of type ‘Direct Transfer’ through Internal sales Orders.

You can transfer one or more items in a single transaction. You can also transfer partial quantities of the same item to different subinventoriesand locators in a single transaction.

Required Setups1. The items you transfer must exist in both organizations. You can also transfer expense and asset items from one organization to another using intransit inventory.2. There must exist a shipping network(direct/intransit) between the two organizations.

Accountings1. Direct Org TransferFrom org - Inter-org receivables debited Inv valuation is cedited

To Org - Inv valuation debited Inter-org payables credited

-----------------------------------------------------------------------what is the purpose of item master organisations? can we define more than one item master?

An item master is a master record of inventory items. The item master includes the item code and description and other mandatory attributes to uniquely identify the item; it may also include materials and handling specifications, sales and fulfillment specifications etc. An item in the master can exist without any corresponding inventory item in stock, but an inventory item cannot exist without that in the item master!

Accurate, comprehensive item master data is the critical foundation for many essential business processes. In most companies, item master data is entered and maintained in one or more ERP, procurement, maintenance, PLM, inventory and other legacy systems. Consistency and synchronization between the various instances of the data are typically nonexistent as each system, location and user group uses different data standards, naming conventions, and classification taxonomies. The problem grows exponentially over time as underlying systems and users change and evolve. Duplicate entries, incomplete records and out of date information may become commonplace.

Item Master is useful in: Inventory reduction Spend management Strategic sourcing Systems consolidation Acquisition and integration Compliance with Sarbanes-Oxley Reporting and business intelligence ERP upgrade and migration

--------------------------------------------------Stock locator:

You use locators to identify physical areas where you store inventory items. Item quantities can be tracked by locator. Items can also be restricted to specific locators.

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automatic inter org transfer - sales ordering

we have the following issue : (we do not have MRP, ASCP)we have one operating unit , with 3 inventory organizationsour items are being flagged as ATO

so for a normal customer item, so a normal customer order , standard bill and ship ; if we put in an order (make or buy) this will trigger the creation of a requisition or a work order; so thhis is working ok ...now, sometimes,

if inventory org A cannot make it , they will source it from inventory org B -

example ; on my order I put in as inventory org A, but if there is no stock , then it would need to be sourced from inventory org B (B is not setup as a supplier), My question is , can we automatically have an internal requisition and internal sales order triggered, or would this only be done if we would have MRP? or if we wld create manually an IR - ISO...

A, B, C are also physcically seperated from each other, so the goods move between the orgs with all the relevant shiipping papers...

Ans ::: In absence of MRP/ASCP, you will have to create the IR manually.Once approved, that IR will get converted into a booked ISO automatically.

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What is Blanket SO??

Use sales blanket orders if you have a contract with a customer and the customer wants to order from the contract. Blanket orders are often used when a customer buys large quantities and has obtained special discounts. Based on the blanket order, you can create sales orders (release orders) and invoice items as needed until the contract is fulfilled.

You create a blanket order in the same way you that you create sales orders (see Create a sales order), but you assign it as a Blanket order. Discounts (trade agreements) must be calculated before you create release orders. Blanket orders have no effect on stock quantities, do not generate item transactions, and they are not included in master scheduling (unlike release orders).

On the basis of the blanket order, create release orders as needed. A release order contains information about item, quantity, and ship and receipt dates, and can be updated as a normal sales order. Release orders have the order type Sales order.

Steps to Setup Blanket Sales Agreement Transaction Types

Blanket Sales Agreements are used when we have specific characteristics related to a purchasing agreement between a customer and a supplier. These characteristics include the date range of the agreement, the items included, the price of the items, the quantity of each item that the parties committed to, as well as other attributes, like freight or payment terms. Once a Blanket Sales Agreement is entered for a customer, multiple releases (sales orders) against the Blanket Sales Agreement are processed over a period of time within Order Management.

The order is fulfilled and billed according to the terms of the Blanket Sales Agreement. Tracking information will also be accumulated for Blanket Sales Agreements, such as, quantity fulfilled, and Price value fulfilled of released lines. This information is used to view status of orders executed against a Blanket Sales Agreement.

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Q.Multi Org Concept in Oracle Apps.

Multi Org Concept Introduction

Any enterprise has several organization structures. These organizations interact with each other for various purposes. While interacting with other organizations data has to be secure and should be transferred to the correct organization.

What is Multi Org

Multi Org is a feature, which helps us to classify and define various organizations in such a way that hierarchy is maintained and data is secure across organizations. It also decides how transactions flow through different organizations and how those organizations interact with each other.

Types of Organizations

The various organizations that can be defined within Oracle Applications are as follows:

Business Group. The business group represents the highest level in the organization structure, such as the consolidated enterprise, a major division, or an operation company. Oracle Apps provides with a predefined Business Group ‘Setup Business Group’. Reliance Group of Companies is an example of Business Group.

GRE/Legal Entity. The company for which we prepare tax returns. You assign tax identifiers and other legal entity information to this type of organization. If there are several subsidiary companies for which tax returns are filed, each company is a separate legal entity. Reliance Group of Companies consists of several companies like Reliance Industries ltd, Reliance Info-comm, Reliance Energy ltd etc. Each company is a separate Legal Entity.

Note: The Set of Book can contain multiple Legal Entities.

Operating Unit. Each group company will have several branch offices involved with purchasing, order management, shipping execution etc. Each such branch will be an Operating Unit.

It could be a sales office, a division, or a department. An operating unit is associated with a legal entity.

For implementing Oracle Cash Management, Order Management and Shipping Execution, Oracle Payables, Oracle Projects, Oracle Purchasing, Oracle Property Manager, Oracle Receivables and Sales and Marketing Operating Unit is required.

Information is secured by operating unit for these applications. Each user sees information only for their operating unit.

Inventory Organization. An organization for which you track inventory transactions and balances, and/or an organization that manufactures or distributes products. Inventory organization is generally assigned to a manufacturing plant. An operating unit can also be an Inventory Organization. Many branches (operating units) might be Manufacturing Plants and will be attached to an Inventory/Warehouse. Such inventory/warehouses will be Inventory Organizations.

HR Organization. HR organizations represent the basic work structure of any enterprise. They usually represent the functional management, or reporting groups that exist within a business group.

Asset Organization. An asset organization is an organization that allows you to perform asset–related activities for a specific Oracle Assets corporate depreciation book. Any organization (legal entity, operating unit, inventory organization), which has Fixed Assets can be classified as Asset Organization. For implementing Oracle Assets, this type of organization is used.

Secure Access within Multi Org

An individual Operating Unit is assigned to an individual application Responsibility. To see and work with data that is relevant to a specific Operating Unit, users choose the appropriate Responsibility after logging on to Oracle Applications.

The current Multi-Org architecture utilizes database objects like Views to build a security layer that allows you to logically partition all your application data in one database, instead of physically partitioning data with multiple instances and even multiple application installations.

In earlier versions of Oracle Applications data partitioning was done using multiple instances and therefore installation had to be done several times for various operating units.

Note: All Multi Org tables in the database will be suffixed with ‘_ALL’.

HRMS Organization Model

The business group is the largest organization unit you set up in Human Resources to represent your enterprises as an employer. After defining one or more business groups for your enterprise, you set up one or more Government Reporting Entities (GREs) within each business group. The GRE is the organization that federal, state, and local governments recognize as the employer.

Needless to say, HR does not require Operating Units, Inventory Organization and Asset Organization.

Multi Org Setup

The following are the summarized steps for implementing Multi-Org in Oracle Applications or when converting from a Non Multi-Org environment to a Multi-Org environment.

1.1 Develop an Organization Structure

1.2 Define Set of Books

1.3 Define Locations

1.4 Define Business Groups (Optional)

1.5 Define Responsibilities

1.6 Associate Responsibilities with Business Groups1.7 Define Organizations1.8 Define Organization Relationships1.9 Set MO: Operating Unit Profile Option1.10 Convert to Multi-Org Architecture1.11 Define Inventory Organization Security1.12 Define Inter-company Relations---------------------------------------------------------------------------------------------------------------What is MULTI ORG FLOW? How many organisation are there in an operating unit

Multi Org means Multiple Organisation that is

1)Business Group (Which dealt with HRMS Module) It is the Higest level in the ORG structure.2)Legar Entity ( Dealt with Tax entities, Govt reporting authorities)3)Set of Books ( Dealt with 3 C's that is Chart of Account, Currencies and Calender)4)Operating Unit (Dealt with 5 sub ledger modules by name AP/AR/GL/PO/OM5)Inventory Organisation (Dealt with INV/BOM/WIP/MS_MRP)You can assign any no of Organization under a Operating Unit.

----------------------------------------------------------------------Q:Basic Difference betn 11i and R12...

In Release 12.0, Oracle Purchasing will leverage the new Multi-Org Access Control capabilities to support more streamlined operation of Shared Procurement Service Centers. Without changing Responsibility, and without closing windows, buyers will now be able to view consolidated requisition demand spanning multiple operating units. Using a single Responsibility, they will be able to manage demand (i.e. requisitions), conduct sourcing events, enter into agreements and issue purchase orders on behalf of any of the operating units that they serve. The operating units that they can transact on behalf of will be controlled by the security profile associated with their responsibilities.

In Release 11i10, generation of purchasing documents in Adobe PDF format required organizations to create layout templates in the form of XSL-FO style sheets. With Release 12.0, organizations can also use RTF or PDF layout templates which require little training to configure and maintain.

Oracle Purchasing supports various types of file attachments (MS Word,

Excel, PDF etc.) that can be appended to purchasing documents in addition to long and short text attachments. In previous releases, only text attachments were communicated to suppliers. With Release 12.0, buyers can communicate all necessary attachments to suppliers, including file attachments via email.

Release 12.0 allows finer control of how blanket agreements are enabled for automatic document sourcing. Buyers can now choose to enable them only in specific inventory organizations. Thus, buyers can negotiate a blanket agreement to fulfill requisition demand for a subset of inventory organizations and enable the agreement for autosourcing only in those inventory organizations.

What is order cycle?

Order cycles describe the processing or routing, through which orders progress. Order cycles contain cycle actions such as Enter, Pick Release or Ship Confirm. Each cycle action has at least one result. For example, results for the action ‘Enter’ include ‘Booked’, ‘Partial’ and ‘Entered’. You can customize your order cycle by defining prerequisites for each action so that Oracle Order Entry performs these actions in the sequence you define. For example, the prerequisite for the action Pick Release could be the action Legal Review and the result Pass. You would not be able to pick release the order until it meets this prerequisite. You can define as many order cycles as you want so you can handle different processing requirements for different types of orders or for orders from different sales channels. For example, you may have one order cycle that requires legal approval that you use for international orders and one without legal approval for domestic orders.

If you make any changes to cycle actions in an order cycle you can determine when those changes take effect by setting the profile option OE: Cycle Action Changes Affect Existing Orders

Tables used are SO_CYCLES, SO_CYCLE_ACTIONS, SO_ACTION_PRE_REQS, SO_ACTIONS, SO_RESULTS, SO_ACTION_RESULTS.

2. List the various actions of a typical order cycle?

Order cycles contain cycle actions such as ‘Enter’, ‘Pick Release’ or ‘Ship Confirm’, ‘Backorder Release’, ‘Receivable Interface’, ‘Inventory Interface’, ‘Complete Line’, ‘Complete order’.

Enetered -> Book -> Demand/ATP (Available to Promise) -> Pick Release -> Shipping -> Inventory Interface -> Receivable Interface -> Close order

3. What is the relation between an order type and an order cycle?

Order Cycle can differ depending on the type of an order For example you may have one order cycle that

requires legal approval that you use for international orders and one without legal approval for domestic ordersOrder cycle is attached to the order type.

5. What are ATO and PTO?

ATO - Assemble to Order - A configuration you make in response to customer order which includes optional items.

PTO - Pick to Order - A configure to order environment where the option and included items in a model appear on pick slips and order pickers gather the options when they ship the order. Alternative to manufacturing the parent item on a work order and then shipping it.

6. What is RMA?

RMA is permission for a customer to return items. OE allows you to authorize the return of your sales orders as well as sales made by other dealers as long as the item are part of your item master and price list. Receipt of goods previously sold to customer, credit to a customer or replace with identical item.

7. What is Hold?

A feature that prevents an order or order line from processing through the order cycle. You can place hold on any order or order line.

8. What are various types of holds?

Credit check hold, Legal Review hold, Sales Review Hold, Customer request Hold. (so_holds.type_code)

Few of logitechs hold types:CREDIT This hold is automatically placed on an order invoiced to a customer who fails credit checkGSA This hold is automatically placed on an order which is in violation of GSACONFIGURATOR This hold is automatically placed on a Sales Order Line that fails Configurator ValidationOrder Management Product on Short SupplyOrder Management Product on Quality Stop ShipmentOrder Management Awaiting clarification on Order DetailOrder Management Incomplete Ship ToCredit Management Customer/Order on Credit HoldOrder Management EDI order with incorrect pricing - hold until pricing issue resolvedOrder Management EDI order with incorrect QTY (Case Pack) - hold until QTY issue resolvedOrder Management Customer Requested HoldCredit Management Manual Credit Hold on BackorderOrder Management EDI order waiting for information

Document Services Pre Release Hold to applied to Prevent Pick ReleaseDocument Services Pre Release Hold to applied to Prevent Backorder ReleaseOrder Management RMA Order Waiting For InformationCredit Management Overdue Payment Hold by Credit ManagmentOrder Management Product on Short Supply

9. What is a hold Parameter?

A criterion you use to place a hold on an order or order line. Valid hold parameters are customer, customer site, order, and item. (so_order_holds_view_hold.hold_level)

Logitech HOLD_LEVEL-------------------------------CustomerItemOrderSite Use

10. What are various types of discounts?

Discount is a reduction of list price for an item. Fixed price discounts - Final price is contractually fixed regardless of fluctuations in list price. For example: item A has a list price of 100, a fixed price discount specifies a selling price of 90, results in a selling price of 90 even if the list price changes to 110.

Price adjustments - The difference between list price of an item and its selling price. Price difference can have positive or negative impact on price list. Price adjustments which lower the list price are called as price adjustment discounts. It can be for order or order line.

Earned discounts -

11. What is scheduling of orders?

Order scheduling includes assigning demand or reservations, warehouses, shipment dates, lots and sub-inventories to order line, it can be don’t on booked or un-booked orders.

14. What is auto-accounting?

An Receivable feature that lets you determine how the Accounting Flex-field for your revenue, receivable, freight, tax, unbilled receivables, and unearned revenue account types are created.

15. What is Auto-invoicing?

A program that imports invoices, credit memos, and on account credits from other system into oracle receivables.20. What is a credit memo?

Credit memo is a document, which partially or fully, reverses an original invoice. You can create credit memos through the Oracle Receivables Enter Credit Memos form or through Auto-Invoice.

21. What is a debit memo?

Debits that you assign to your customer for additional charges that you want to collect. You may want to charge your customers for unearned discounts taken, additional freight charges, taxes, and finance charges.

23. What is an accounting Rule?

Accounting rule is a rule that Oracle receivables Auto-invoice uses to specify revenue recognition schedules for your transactions. You can define your accounting rule where revenue is recognized over a fixed or variable period of time. For example, you can define a fixed duration accounting rule with monthly revenue recognition for a period of 12 months.

24. What is the difference between an accounting rule and an invoicing rule?

Invoicing Rule: Rules the Oracle receivables uses, to determine when you bill your invoices. You can bill in advance or in arrears.

25. What are the various features of Oracle Receivables?

Multiple System Options

Use optional batchingCustomize to meet your needs:Accounting Flex-fieldItem Flex-fieldTerritory Flex-fieldSales Tax Flex-fieldDescriptive Flex-fieldDefine any chart of accounts using up to 30 segmentsDefine your own accounting calendar

Choose from a variety of payment terms:Split termsProxima termsTerms by amount or percentMultiple discountsChoose from tax options:By location or productCompounding taxTax exemptionsGroup multiple, conditional taxesSales Tax or VAT environmentUser-definable tax hierarchy

Customers

Specify customer relationshipsValidate customer addressesEnter addresses in country-specific formatsEnter an unlimited number of:

Addresses, foreign or domesticRemit-to addressesBusiness purposesContact namesTelephone numbers

Create customer credit profiles:

Payment termsAutomatic receipt informationFinance charges

Copy credit profilesDefine sales territoriesDefault pertinent customer site information to transactionsQuery customers using variable criteria

Invoicing

Create sign-insensitive transactionsNumber invoices and lines automaticallyRecognize revenue over multiple periods using invoice rules

Create recurring invoicesCreate consolidated billing invoices based on periods defined by paymenttermsSpecify transaction type, including:

DepositGuaranteeInvoiceDebit memo

Create credit memos, including:

Full and partial creditAutomatic sales credit reversalOn-account credit

Handle write-offs automatically or manuallySet adjustment limitsView transaction balancesView accounting entries on-linePrint invoices at any time

Collections

Record customer callsPrint customer statementsCreate dunning letters based on days overdue or dunning levelsDefine unlimited number of user-defined dunning letter templatesProduce statements based on user-definable cyclesReapply cashPerform inquires on-line or on the webCreate flexible agingsDrill down to detail by aging bucketInquire using external references such as project and order numberView correspondence history on-lineCreate centralized statement sitesCreate centralized dunning sites

Cash Application

Record payments from third partiesCreate chargebacks

Process receipts automatically:

Lockbox transmissionBills of exchangeDirect debits

Match receipts to transactions by:

Transaction NumberOrder NumberPurchase Order NumberConsolidated Bill numberCustom Number

Use AutoCash rules:

Apply to oldest invoice firstExact match on invoiceClear past due invoicesClear the accountClear Past Due Invoices grouped by Payment Term

Apply payments according to user-defined rule setsUse earned and unearned discountsDiscount on specified line typesTrack bank remittancesClear bank statement items automatically or manuallyUse flexible lockbox formatsCreate bank charges automaticallyReapply cashReverse multiple receipts in a single stepProcess Notes Receivable

Future-dated checksPromissory Note

Global Accounting

Record sales and VAT taxes with complete tax reportingIssue letters of creditHandle bills of exchange and automatically eliminate riskUse optional sequential numbering

Enter multiple currencies using user-defined currency formatsProcess cross-currency receiptsCalculate currency gains and lossesEnter cross-currency depositsDefault tax code from revenue segment of natural accountEnter and print line amounts that include taxReport in multiple currencies

Reporting

View reports on-lineReport by companyCreate accounting reports of agings, receipts, cash application, andadjustmentsUse Report eXchange to customize reports:

Query selected informationExport to other applications

Create flexible agings, including:

Customizable aging bucketsDispute bucketCustomer and invoice summaryBy amount and salesperson

Additional reports:

Transaction registersTax reportsCredit and collections reportsKey indicatorsSupplier/Customer Netting reportForeign Exchange Gain/Loss report

26. Does an RMA (order return) automatically generate credit memos?

Yes, Receivable Interface of RMA will generate credit memos. If the RMA Interface results Partially Accepted or Completely Accepted are prerequisites to the Receivables Interface in the order cycle, only quantities of the item that have been received in a sub-inventory are credited. Items, which are received for purposes of inspection, are not eligible to be credited unless they pass inspection and are received into a sub-inventory. Thus if the prerequisite for the Receivables Interface includes RMA Interface -

Partially Accepted, then the Receivables Interface creates partial credits corresponding to the accepted quantity that has not already been credited. If the prerequisite for the Receivables Interface is only RMA Interface - Completely Accepted, the Receivables Interface waits until the full quantity is accepted and then creates a full credit. If the RMA Interface is not a prerequisite to the Receivables Interface in the order cycle, the full return quantity entered on the RMA line is eligible to be credited.

47. What is a responsibility?

Use this form to define a responsibility. A responsibility determines how much of an application's functionality a user can use, what reports and concurrent programs the user can run, and which applications' data those reports and concurrent programs can access.

48. How do you create a responsibility?

Navigate Security Responsibility Define

1. Specify the application in which you want to create responsibility.2. Specify the data group by which user will login to database.3. Specify the main Menu which user will see on the screen.4. Specify the first screen user would see after the successful login.5. Assign the report security group which decides which reports user has access to.(Optional)

75. How do you release back ordered items?

Backorder is unfulfilled customer order or commitment. When you pick release an order there is a field for backorder if you specify backorder to INCLUDED or ONLY the back order quantity will be picked for shipment.

This value can be either of following :

Include Releases all backordered order lines that meet your criteria and then all unreleased order lines that meet your criteria.

Exclude Releases all unreleased order lines that meet your criteria (excluding backorders).

Only Releases only backordered lines that meet your criteria.Unfulfilled order line details which have failed to be released at least once by Pick Release or have been backordered by Ship Confirm.

78. How do you modify descriptive flex field?

1. For changing segments of descriptive flex-fieldFrom AOL select\Flex-field descriptive segments

You have to UN-FREEZ flex-field and then change the segments. Once you are through with modifications, set it back to FREEZ. This will fire a concurrent request which will in turn change the descriptive flex field to reflect the changes.

2. For changing value sets attached to flex-field\Flex-field descriptive values.

Specify the application, form, zone, flex-field name and change value sets in the next zone. Save the screen to reflect the new value set.

79. How does explain plan inform that a particular index be used for query execution?

You can pass hint for the optimizer to use the specified index. Hint is passed in the SQL as /* hint */ where hint is the index name to be used.

83. What is flex field?

Flex-field An Oracle Applications field made up of segments. Each segment has an assigned name and a set of valid values. Oracle Applications uses flex-fields to capture information about your organization. There are two types of flex-fields: key flex-fields and descriptive flex-fields.

84. What is segment qualifier?

Segment Qualifier

A segment qualifier identifies a particular type of value in a single segment of a key flex-field. In the Oracle Applications, only the Accounting Flex-field uses segment qualifiers. You can think of a segment qualifier as an "identification tag" for a value. In the Accounting Flex-field, segment qualifiers can identify the account type for an account segment value, and determine whether detail posting or budgeting are allowed for a particular value.

It is easy to confuse the two types of qualifiers. You should think of a flex-field qualifier as something the whole flex-field uses to tag its pieces, and you can think of a segment qualifier as something the segment uses to tag its values.

85. What are global segments?

Descriptive flex fields have two different types of segments, global and context-sensitive, that you can decide to use in a descriptive flex field structure. A global segment is a segment that always appears in the descriptive flex field pop-up window, regardless of context (any other information in your form).

86. What are context sensitive segments?

Descriptive flex fields have two different types of segments, global and context-sensitive, that you can decide to use in a descriptive flex field structure. A context-sensitive segment is a segment that may or may not appear depending upon what other information is present in your form.

89. What is the difference between quick pick and quick code?

Overview of QuickPick and QuickCodes

QuickPick is a powerful Oracle Application Object Library feature that makes your users more productive by letting them enter data in shorthand form and by ensuring that they enter valid data. QuickPick also makes it easy for you to create foreign key relationships in your forms. You can design more intuitive forms by displaying descriptive names and hiding internal identifiers. For example, when entering the sales representative responsible for a client, your user can enter the representative's name, instead of the representative's employee ID or some other identifying code.

You can also use QuickPick to enforce separate validation rules for data entry and data query. For example, you can specify that when entering a currency name, your user can only chose from currency names that are enabled and currently active. When querying data, you users sees all enabled and disabled currency names.

If you define a QuickPick on a field, your form displays a PICK lamp to show your user that QuickPick is available.

QuickCodes let you define general purpose, static lists of values for form fields. QuickCodes allow you to base your program logic on codes while displaying user-friendly names in a QuickPick window. QuickCodes simplify name and language changes by letting you alter the names your users see, while the codes in your underlying forms and programs remain unchanged.

QuickCodes share all the powerful features of QuickPick, such as AutoSelection and AutoReduction. QuickCodes also use separate validation criteria for data entry and data query, although for QuickCodes this validation happens automatically, based on start and end dates and an enabled flag.

From your end user's point of view, a QuickCodes field looks and acts just like a QuickPick field. However, due to the static nature of QuickCodes lists of values, Oracle Application Object Library processes them up to ten times faster than ordinary QuickPick lists, resulting in improved performance

for your users.

For example, suppose your form contains several fields that accept the values Yes and No. Instead of writing triggers that explicitly check for each of these values (and their partial values like Y or N), you can write QuickCodes triggers that refer to the QuickCodes type YES_NO. If your end user enters Yes or No (or their partial values), QuickCodes returns a code to your form to indicate the value entered.

You can also use QuickCodes on fields that accept longer lists of values, such as U.S. state names. Your end users can add values to lists you define. Your end users can also specify a starting date, an ending date, and whether a particular QuickCodes value is enabled.

There are two types of QuickCodes. Some QuickCodes are shared among several applications, and are always pre-seeded. We recommend you do not create new QuickCode types for the pre-seeded QuickCodes. You can maintain these QuickCodes using the Define QuickCodes form.

Special QuickCodes, which are maintained from the Define Special QuickCodes form, allow you to create new QuickCode types. In this chapter, we discuss maintaining and developing Special QuickCodes, usually referred to simply as QuickCodes.

90. What is auto reduction?

AutoReduction automatically shortens the list to only those values beginning with the character(s) your users type.

95. What was the structure of accounting flex field in your previous project?

CompanyRegionCost CenterAccountProductSub-account

96. What is balancing segment?

Balancing segment An Accounting Flex-field segment that you define so that Oracle General Ledger automatically balances all journal entries for each value of this segment. For example, if your company segment is a balancing segment, Oracle General Ledger ensures that, within every journal entry, the total debits to company 01 equal the total credits to company 01.

97. What is cost center segment?

It is a segment qualifier. A segment qualifier identifies a particular type of value in a single segment of a key flex-field. In the Oracle Applications, only the Accounting Flex-field uses segment qualifiers. You can think of a segment qualifier as an "identification tag" for a value. In the Accounting Flex-field, segment qualifiers can identify the account type for an account segment value, and determine whether detail posting or budgeting, are allowed for a particular value.

98. Can you have two accounting flex fields in AR?

Yes, you can have as many accounting flex fields as you wish. But, then you have to define one set of books per accounting flex field.

99. What are on-account sales credits?

On account: Payments where you intentionally apply all or part of the payment amount to a customer without reference to an debit item. On-account examples include prepayments and deposits.

On account credits: Credits that you assign to your customer's account that are not related to a specific invoice. You can create on account credits in the Enter Credit Memos form or through AutoInvoice.

100. What is customer merging?

You can merge the business purposes of two different customers in order to assign all transactions to a new customer, or you can merge business purposes for the same customer. Oracle Receivables automatically generates a report after you merge customer information to allow you to review the details of your merge.

101. What happens when you complete an invoice?

You complete an invoice by entering yes in this field. If you only have partial information for the invoice you can always go back to enter more information to complete your invoice.

Oracle Receivables performs several validation tests before it allows you to set the Complete field to Yes for an invoice:

_ Invoice contains at least one line or has freight at the header level._ Invoice date is within active date ranges of parameters_ Each invoice line amount must equal the sum of it's distributions_ GL date must fall within an open or future-enterable accounting period_ Invoice Amount sign adheres to the value that you specified for the Creation Sign field of the transaction type for this invoice

If you are entering an invoice against a commitment:

_ Invoice date is equal to or later than the transaction date_ Invoice's GL date is equal to or later than the commitment's GL dateIf you have assigned an automatic payment method to an invoice:_ Specified a customer bank_ Specified a customer bank branch_ Specified a customer bank accountIf you assign an invoicing rule to an invoice:

_ Each invoice line has an accounting rule_ Each invoice line has a rule start date_ Invoice and tax lines of an invoice have account setsIf you do not assign an invoicing rule to an invoice:_ Revenue accounts exist for all of the invoice and tax lines_ Accounts on the Account Assignments are valid Flexfield combinations

If Tax Calculation is set to Yes:_ Each line has a tax line except charges lines

When you complete an invoice whose transaction type has Open Receivables set to Yes, Oracle Receivables displays the invoice on your agings. If you change the transaction type of a completed invoice where Open Receivables is set to No, Oracle Receivables no longer displays the invoice on your agings.

If you update a completed invoice by changing values on which AutoAccounting depends, and AutoAccounting fails, Oracle Receivables displays a warning message and changes this field back to No.

If you update a completed invoice by changing values on which tax calculation depends, and tax calculation fails, Oracle Receivables displays a warning message and changes this field back to No.

Oracle Receivables also lets you delete incomplete invoices if you enter Yes in the Allow Delete field of the System Options form.

103. What are charge backs?

Charge-back is a new debit item that you assign to your customer when you close an existing, outstanding debit item.

104. What is lock box?105. What is address validation?

For each address style you can define country specific validation which controls the information you

enter in certain address elements. For example, you may want to restrict the entry of cities for French addresses to a predefined list, or you may want to restrict a postal code to a certain range of numbers. Oracle Applications allow you to define your own country specific validation. Validation can take the form of a simple quickpick or a complex parent-child relationship between address elements.

106. What is finance charge?

Finance charges are additional charges that you assign to your customers for past due items. You specify whether you want to charge your customers finance charges through their customer profiles. Finance charges can be included on your customer's statements and dunning letters.

107. How AR and OE related?

Orders are entered through OE module. Once order is Ship Confirmed i.e. material is delivered to customer, receivable interface is run. This interface ports data from OE to AR tables. AR enables to chase customer for payments. Various kinds of reports are produced. Data remains in AR till Invoice is paid off and then data is passed on to GL.

108. What is credit memo and debit memo?

Ref. Question 20, 21.110. What is set of books?

Set of books A company or group of companies within Oracle General Ledger that shares a common Accounting Flex-field structure, calendar and functional currency.

111. How to find overdue invoices?

You can find out overdue invoices by firing an aging report. Define aging buckets to list invoices in different buckets like 30 days overdue, 60 days overdue, 90days overdue etc.

112. List the key flex fields in AR?

TerritorySales tax location

114. What is dunning letter?

A letter that you send to your customers to inform them of past due debit items. Oracle Receivables lets you specify the text and format of each letter. You can choose to include unapplied and on-account payments.

115. What is profile?

Profile is a set of optional/mandatory parameters, which a user can set, which decide the way Oracle applications work.

116. What is concurrent program?

It is a unique facility that manages many time-consuming, non-interactive tasks within Oracle Applications for you, so you do not have to wait for their completion. When you submit a request in Oracle Applications that does not require your interaction, such as releasing shipments or running a report, the Concurrent Manager does the work for you, enabling you to complete multiple tasks simultaneously.

117. What are the inputs for pick release?

‘Backorders’ & ‘Prior Reservations Only’ are mandatory fields, rest of them are optional, which include the following:a) Order Typeb) Order Numberc) Customer Numberd) Between ‘Request Dates’ and or ‘Schedule Dates’.e) Ware housef) Sub-inventoryg) Itemh) Shipment priorityi) Freight Carrier

118. After which stage you cannot cancel the order?

The Cancel Orders form enforces some security rules that are not predefined using the Define Security Rules form. For example, the Cancel Orders form prevents you from cancelling order line quantities that have been shipped or invoiced, and from cancelling return line quantities that have been received or credited. The Cancel Orders form honors security rules that you define for the Cancel operation that are stricter than these rules, but if you define any that conflict with these rules, they will be ignored.

120. Give complete process cycle for OE/AR?

The process cycle for a general OE is as follows:ENTERBOOK

DEMAND INTERFACEBACK ORDER RELEASEPICK RELEASESHIP CONFIRMINVENTORY INTERFACE & RECEIVABLE INTERFACECOMPLETE LlNECOMPLETE ORDER

The process cycle for a general OE is as follows:Import Invoice information from legacy system or from OE module (Receivable Interface) to Autoinvoice the Orders.Enter ReceiptApply the Invoices against the receipt received or deposits held or credit memos or prepayments.Complete invoice.