IMI 1 Internal Market Information (IMI) system Brussels, 20 th June 2007 European Council of the...

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Internal Market Information (IMI) system

Brussels, 20th June 2007European Council of the Liberal Professions

Presentation by Pamela Brumter-CoretDG MARKT Unit D3 Regulated Professions

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Why do we need an Internal Market Information system?

• Correct implementation of EU legislation depends on partnership and administrative cooperation

• Internal Market is administered at local, regional and national level

• Administrative cooperation needs support especially in an EU of 27 MS

• Legal requirement of the Services Directive

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Why does administrative cooperation not work as it should?

• Administrative cooperation between MS needs support because of:

- different languages- no clearly identified partners- different administrative cultures- different administrative structures- lack of agreed procedures- 351 bilateral relationships to manage

(105 in EU15)

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• Agreed rules built into the information system

• The process takes place at operational level and is thus de-dramatized

• MS have a clearly identified interlocutor in another MS

How information systems help to solve the problem

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• Exchange of information speeded up so that complex problems can be dealt with in a reasonable time period

• Language problems reduced by structuring and translating in advance

• MS manage a single relationship with a network instead of 26 separate bilateral relationships

How information systems help to solve the problem

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• IMI will be a general system providing services useful to Member States who want to communicate with each other on any subject

• IMI will also include computer applications specific to a particular area such as Services or Professional Qualifications

• IMI will be a single system to support several pieces of internal market legislation and avoid proliferation of information systems

What is the articulation between IMI and specific directives?

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The IMI systemHorizontal and vertical applications

COMPETENT AUTHORITIES AND NATIONAL EXPERTS

LANGUAGESUPPORT

QUESTION SET GENERATOR

Information exchange for

SERVICES


PROFESSIONAL QUALIFICATIONS



……...

CA DATA

CA DATA

CA DATA

CA DATA

QUESTIONS QUESTIONS QUESTIONSQUESTIONS

……...

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IMI does not impose additional obligations on Member States beyond those already contained in internal market legislation

• Revised Directive on Professional Qualifications (2005/36/EC)

Article 8 - Administrative cooperationArticle 50 - Documentation and formalitiesArticle 56 - Competent Authorities

• Services Directive (2006/123/EC)Articles 28-36 in particular articles 34.1, 36and recital 112

Administrative cooperationThe legal obligations

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• Find partner authority in another Member State

• Select from list of questions based on legislative provisions

• Target deadline for reply

• Automatic email alerts

• 23 languages

The IMI system – Basic features

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• Attach documents or images electronically

• Print reports in any of the EU languages

• Email national contact point, service provider or other authorities from within the application

• Link additional authorities to request

• Manage requests – request status, deadlines, request overview

The IMI system – Additional features

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Flexibility for MSs to organise themselvesas they wish

COORDINATORLEVEL

COMPETENTAUTHORITY

COUNTRY 1 COUNTRY 2

LEVEL OFCOMPETENTAUTHORITIES

NATIONAL OR

DELEGATEDIMI COORDINATOR

NATIONAL OR


COMPETENTAUTHORITY

Competent Authoritiesmay contact each other directly

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COORDINATORLEVEL

COMPETENTAUTHORITY

COUNTRY 1 COUNTRY 2


NATIONAL OR


NATIONAL OR


COMPETENTAUTHORITY

One Member State may choose to direct allRequests via one or more Coordinator(s)

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COORDINATORLEVEL

COMPETENTAUTHORITY

COUNTRY 1 COUNTRY 2


NATIONAL OR


NATIONAL OR


COMPETENTAUTHORITY

Both Member States may choose to direct allRequests via one or more Coordinator(s)

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Organisation of Competent Authoritiesand monitoring the exchange of information

in IMI

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Obligatory entities in IMI:

Competent Authorities

National IMI Coordinator

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What can a Competent Authority do in IMI?

Competent Authorities registered in IMI can:

• find their relevant interlocutor in another Member State

• exchange information with them within the system

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Why do we need aNational IMI Coordinator?

Every Member State has to have a National IMI Coordinator (NIMIC)

• To ensure that only valid Competent Authorities are registered to use IMI

• To act as main interlocutor with European Commission and other Member States on IMI matters

• To ensure replies to requests from and to other Member States – escalation procedures

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Basic model with obligatory entities of IMI(CAs and a NIMIC)


ÖsterreichischeÄrztekammer

ÄrztekammerTirol

ÄrztekammerSalzburg

ÄrztekammerWien

ÄrztekammerSteiermark

Ärztekammer Burgenland

ÄrztekammerVorarlberg

NATIONALCOORDINATOR

LEVEL

NATIONALIMI COORDINATOR

COMPETENTAUTHORITY

3

COMPETENTAUTHORITY

4

COMPETENTAUTHORITY

5

COMPETENTAUTHORITY

1

COMPETENTAUTHORITY

2 COMPETENTAUTHORITY

6

COMPETENTAUTHORITY

7

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Optional entities in IMI:

Delegated IMI Coordinators

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Why have Delegated IMI Coordinators?

A MS can choose to appoint a number ofDelegated IMI Coordinators because:

• Some MS have a federal structure

• CAs are organised differently in different MS

• Some MS wish to implement a centralised approach to IMI with information flowing via coordinators

• Some MS may have a very large number of CAs

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Coordination of Competent Authorities in IMI



ÄrztekammerTirol


ÄrztekammerWien




NATIONALCOORDINATOR

LEVEL

NATIONALIMI COORDINATOR

COMPETENTAUTHORITY

3

COMPETENTAUTHORITY

4

COMPETENTAUTHORITY

5

COMPETENTAUTHORITY

1

COMPETENTAUTHORITY

2 COMPETENTAUTHORITY

6

COMPETENTAUTHORITY

7


1


2

DELEGATEDCOORDINATOR

LEVEL

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MS can choose how coordination is organised

A Delegated IMI Coordinator could be responsible for:

• a legislative area(e.g. Professional Qualificatons)

• a geographicalarea(e.g. Autonomous Community in Spain)

• an administrative division(e.g. Ministry for Labour)

• a combination of the above (e.g. German Land PQ)

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Model with DIMIC – organisation by legislative area – Hypothetical example (Austria)



ÄrztekammerTirol


ÄrztekammerWien




NATIONALCOORDINATOR

LEVEL

NIMICAUSTRIA

COMPETENTAUTHORITY

3

Authority for Villach

Authority for Bregenz

AviationAgency

COMPETENTAUTHORITY

2Authority for

Graz

Authority forPamhagen

DIMIC for Professional

Qualifications

DIMIC forSERVICES


NationalChamber ofPharmacists

NationalMedical

Chamber


LEVEL

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Model with DIMIC – organisation by geographical area – Hypothetical example (Austria)



ÄrztekammerTirol


ÄrztekammerWien




NATIONALCOORDINATOR

LEVEL

NIMICAUSTRIA

COMPETENTAUTHORITY

3

Chamber of Architects

Tirol

Labour Inspectorate

Tirol

NationalMedical

Chamber

COMPETENTAUTHORITY

2 Chamber ofLawyers

Tirol

MedicalChamber of

Tirol

DIMIC for Burgenland

DIMIC forTirol


Authority forPamhagen

Medical Chamber

Burgenland


LEVEL

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• Feasibility stage completed

• Development has begun

• IMAC IMI Working Group

• PQD IMI Group currently finalising questions

• Pilot first PQD application (with 4 professions doctors, pharmacists, accountants, physiotherapists) end 2007

• Services application to be ready for pilot end 2008

IMI project

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The flow of a request in IMI

Creating and sending a new request

REQUESTING CA

REQUEST SENTAWAITING

ACCEPTANCE

Accept the request

RESPONDING CA

REQUESTACCEPTED

Provide fullInformation

RESPONDING CA

REQUEST OPENINFORMATION

PROVIDED

Accept provided information

REQUESTING CA

REQUEST CLOSEDINFORMATION

ACCEPTED

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Example of an Information exchange about Professional Qualifications:

Information exchange between Ireland and Belgium

Information request about:Doctor / Permanent establishment

Questions related to the professional &Questions to identify the qualification

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The Requesting Competent Authority enters data about the professional

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The Requesting Competent Authority selects the questions it wants to ask – How to select them?

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Question selection – Displayingthe subsections in the Question Set

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Question selection – Displayingthe full list of questions

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Question selection – Displayingonly the relevant part of the Question Set

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Question selection – Search for questionsusing a keyword (training)

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Question selection – Search for questionsusing a keyword (training)

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Question selection – Search for questions using a combination of keywords (training & duration)

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The Requesting Competent Authority selects the questions it wants to ask

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The Requesting Competent Authority decides to send the request

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Request sent


REQUESTING CA


ACCEPTANCE

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The Responding CA checks the received request and decides to accept it

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REQUESTING CA


ACCEPTANCE

Accept the request

RESPONDING CA

REQUESTACCEPTED

Request accepted

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After acceptance the Responding CAcan see full details of the request

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The Responding CA can also check the part of the directive to which a question refers

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The Responding Competent Authority provides the information requested

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REQUESTING CA


ACCEPTANCE

Accept the request

RESPONDING CA

REQUESTACCEPTED


RESPONDING CA


PROVIDED

Information provided

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The Requesting Competent Authority checks and accepts the provided information

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Provided information accepted


REQUESTING CA


ACCEPTANCE

Accept the request

RESPONDING CA

REQUESTACCEPTED


RESPONDING CA


PROVIDED

Accept provided information

REQUESTING CA

REQUEST CLOSEDINFORMATION

ACCEPTED

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Data protection in IMI

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Personal data processed in IMI

Two different sets of personal data to be processed:

personal data relating to the staff in Competent Authorities themselves (including NIMICs and DIMICs)

personal data of the migrant service provider

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Processing of personal data

Most personal data processing actstake place in the IMI system:

either in order to populate the system with information about Competent Authorities

or during information exchanges between Competent Authorities

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General rules for data processing

Personal data must be processed fairly and lawfully

Personal data may only be processed: when the aim of the information

exchange is lawful

and the system procedures respect the legal requirements

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• No access to IMI for unauthorized users

• Personal data is transmitted encrypted through https protocol

• IMI has a logical data partitioning: user only has access to the specific data it needs

• Access to personal data is limited to the two CA involved in the exchange of information

Protection of IMI datafrom unauthorized access

Within the system data is protected in a number of ways:

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Roadmap for Implementation

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IMI – ROADMAP FOR IMPLEMENTATION

The IMI system has a number of different components

There are a number of different actors (Commission and Member State level) involved in developing and implementing IMI

Inter-dependencies exist between the various activities and actors involved in implementation

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THE IMI SYSTEM

SOFTWARE

TRANSLATIONS

COMPETENT AUTHORITY DATA

QUESTION SETS

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THE IMI SYSTEM - SOFTWARE

SOFTWARE

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SOFTWARE (1)

SOFTWARE DEVELOPMENT

DIGIT (DG Information Technology) is the system supplier

Technical development of software to support all of the functionality requested by Member States

Creation and hosting of TEST, TRAINING and PRODUCTION IMI environments

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SOFTWARE (2)

SOFTWARE TESTING AND QUALITY ASSURANCE

DG MARKT will test all of the features of the system

Test by function (CA registration, Request creation, etc.) : May – August 2007

Correction of problems by DIGIT

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SOFTWARE (3)

SOFTWARE TESTING AND QUALITY ASSURANCE

Verification of all system “labels” which appear on screen in the reference language (English) by DG MARKT

End to end acceptance test by DG MARKT (September – October 2007)

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THE IMI SYSTEM–QUESTION SETS

QUESTION SETS

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QUESTION SETS (1)

QUESTION SETS

Questions derived from administrative cooperation provisions of revised PQ Directive (2005/36/EC)

Member State PQ committee to approve questions for IMI pilot by June 2007

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QUESTION SETS (2)

QUESTION SETS

Approved questions to be registered in IMI database (showing relationships, dependencies, etc.)

Questions to be extracted from IMI database and sent for translation

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THE IMI SYSTEM - TRANSLATIONS

TRANSLATIONS

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TRANSLATIONS (1)

TRANSLATION INTO 23 LANGUAGES

All translations by DG Translation (DGT)

All software “labels” to be translated

Questions derived from the PQ Directive to be translated

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THE IMI SYSTEM


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COMPETENT AUTHORITY DATA (1)

TRAINING OF NIMIC’s/DIMIC’s

DG MARKT will train National and Delegated IMI Coordinators in how to register Competent Authorities in IMI

(23-25 October 2007)

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REGISTRATION OF COMPETENT AUTHORITIES Following training, NIMICs

can register DIMICs where these have been nominated

IMI Coordinators (NIMIC or DIMIC as appropriate) to register Competent Authorities for the 4 pilot professions

Short Informal Titles provided will be extracted from IMI for translation

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TRAINING OF IMI “SUPER-USERs”

DG MARKT will train “super-users” from Member States in all IMI system functions

(13-15 November 2007)

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TRAINING OF COMPETENT AUTHORITIES

Each Member State (“super-user”) to train its Competent Authorities in how to exchange requests in IMI

(November 2007 –>)

Commission may be able to travel to MS to participate if requested

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HELP FACILITY

Each NIMIC to provide IMI Help facility for its Member State

DG MARKT to provide a central helpdesk for IMI queries

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THE IMI SYSTEM

SOFTWARE

TRANSLATIONS


QUESTION SETS

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THE IMI SYSTEM

INFORMATION EXCHANGE

Competent Authorities for the 4 professions (Doctors, Pharmacists, Accountants and Physiotherapists) can begin to exchange information requests through the IMI system (November 2007 ->)

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For further information or questions please contact the following e-mail

address:

[email protected]

IMI 1 Internal Market Information (IMI) system Brussels, 20 th June 2007 European Council of the...

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