IMDS Instructions - CTT v3

7/26/2019 IMDS Instructions - CTT v3

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Page 1 of 21 IMDS Instructions & Guidelines for CTT Suppliers

CTT IMDS Reference Number = 50009

IMDS Instructions&

Guidelines

Version 3November 2013


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1. Purpose .................................................................................................................................................................... 4

2. Background ............................................................................................................................................................. 5

2.1.

The ELV-Directive ........................................................................................................................................... 5

2.2.

International Material Data System (IMDS) ............. ............ .............. ............. .............. ............ .............. ....... 5

3. IMDS Reporting CTT Requirements ................................................................................................................. 6

3.1.

Use of Information ............. ............. .............. ............. ............ .............. ............. ............ .............. ............. ........ 6

3.1.1. Confidentiality ............................................................................................................................................ 6

3.1.2. Confidential Substances.............................................................................................................................. 6

3.2.

Communication ............................................................................................................................................... 7

3.3.

Application ........... ............. ............. .............. ............. ............ .............. ............. .............. ............ .............. ....... 7

3.4.

Changes and Modifications ............................................................................................................................. 8

4. CTT IMDS Requirements ...................................................................................................................................... 9

4.1.

Creating an MDS or Module ........................................................................................................................... 9

4.2.

Component, Semi-Component and Material ................................................................................................... 9

4.3.

Build the MDS ............ ............. .............. ............. ............. ............. .............. ............. ............ .............. .............11

4.3.1. Material Field Description .........................................................................................................................13

4.4.

Basic Substances ........................ ............ .............. ............. .............. ............ ............. .............. ............. ...........14

4.5.

Substance Application Code Requirements ....................................................................................................14

4.6. Plastic and Elastomeric Materials .................................................................................................................15

4.6.1. Polymeric Marking ....................................................................................................................................15

4.6.2. Recyclate Information ...............................................................................................................................16

4.7.

Substance Level Reporting Joker Substances .........................................................................................17

4.8.

Supplier Data .................................................................................................................................................17

4.9.

Recipient Data ............ ............. .............. ............. ............. ............. .............. ............. ............ .............. .............184.9.1. Part/Item Number ......................................................................................................................................18

4.9.2. Description ................................................................................................................................................18

4.9.3. Drawing Number .......................................................................................................................................18

4.9.4. Drawing Date .............................................................................................................................................18

4.9.5. Drawing Change level ...............................................................................................................................18

4.10.

Sending / Proposing / Publishing Material Data Sheets ................................................................................19

4.11.

Review of MDS by CTT .................. .............. ............. ............ .............. ............. .............. ............ .............. ......19

5. Creating PDF File for PPAP .................................................................................................................................20


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Change Control TableRev. Section

ChangedComment Release

Date1.0 N/A Document adapted from Cummins IMDS guidelines

rev 6. Changes include: (1) Cummins replaced byCTT (2) IMDS id for CTT 50009 added. (3) contactdetails of Havovy Cama added in section 3.2. (4)Document reformatted to get automatic table ofcontents

27/8/09

2.0 4.9 CTT IMDS reference 50009 added 1/10/09

3.0 1

2.2

3

3.2

4.2

4.3

4.3.1

4.5

4.6.1

4.9.1

4.9.2-4.9.5

4.11

5

Included production parts

Registration link updated, changed client manager tocompany administrator as used in IMDS releasev8.0. Added link for IMDS WW helpdesks

Included production and PPAP parts, andrecommendation to use IMDS published material stds

wherever possible

Added PPAP process

Symbols and screen shots updated to reflect what isseen in new IMDS version 8.0

Symbols and screen shots updated to reflect what isseen in new IMDS version 8.0. Ford weight tolerancesadded

Symbols and screen shots updated to reflect what is

seen in new IMDS version 8.0. Notes on materialclassification added.

Application code for Pb in bearing alloys added

Screen shots updated to reflect what is seen in newIMDS version 8.0

Emphasised that CTT part and drawing numbers arenot always the same

Rewritten

More rejections added to reflect more stringent OEMcustomer checks

New section added


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1. Purpose

These Instructions and Guidelines outline the general requirements that CTT hasestablished for suppliers with regards to the International Material Data System (IMDS).

These requirements apply to production parts supplied to CTT by both internal andexternal suppliers. These requirements may also apply to service parts if requested byan end customer.

Unless otherwise specified, the information contained in these Instructions andGuidelines is relevant for all Material Data Sheets (MDS) submitted to CTT as well asany MDS created for release to any customer.

These guidelines have been compiled based on the requirements of our customers,and also follow the recommendations of the IMDS Steering Committee.

In line with CTT customer requirements, CTT has adopted IMDSRecommendation 001 as the only acceptable structural format within IMDS.Entries not meeting IMDS Recommendation 001 will be rejected.

These instructions are intended to help suppliers start with IMDS and to be clear onCTT requirements. These instructions and requirements should not contradictestablished IMDS rules and regulations. It is expected that suppliers will pursueadditional IMDS training as appropriate.


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2. Background

2.1. The ELV-Directive

In 2000, the European End-of-Life Vehicles Directive (ELV) 200/53/EC was created

with the goal of preventing waste from vehicles at the end of their useful life andensuring that reuse, recycling and other recovery efforts are implemented andcontrolled. It is also a mechanism to reduce the overall volume of waste being disposed.

ELV specifically prohibits the use of Cadmium, Mercury and Hexavalent Chrome, andrestricts the use of Lead.

ELV (18 Sept. 2000)https://www.mdsystem.com/html/data/elv_directive.pdf

ELV (20 Sept. 2008) Annex II:https://www.mdsystem.com/html/data/elv_amendment_annex_II_2008.pdf

Global Automotive Declarable Substance List (GADSL)

The list of prohibited and declarable substances as defined by the global automotiveOEMs. This list consists of the substances identified within ELV, and an additional 100other substances.http://www.gadsl.org/

2.2. International Material Data System (IMDS)

The IMDS is the automotive industry material data system that is used to store

component and assembly Material Data Sheets (MDSs), allowing OEMs todemonstrate compliance to the ELV-Directive and other applicable substanceregulations.

Access to IMDS is free, to access, go to www.mdsystem.com. Click new at IMDS,then company registration. The remaining steps are self explanatory. The first personregistering will set themselves up as the Administrator and Contact Person. An emailwill be sent with logon/password details.

After the initial access, the Administrator will be able to add other users.

From the Home page, you can also access news and other helpful information such asHow-To Guides and contacts for IMDS help desks worldwide.


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3. IMDS Reporting CTT Requirements

When requested, IMDS compliance is a requirement for continuing business with CTT.Failure to comply could result in loss of business.

CTT will request suppliers of production parts to upload data in IMDS and attach areport showing acceptance of their data when sending PPAP documentation. Suppliersare encouraged to use IMDS committee published material standards whereverpossible.

3.1. Use of Information

Each supplier entering information into the IMDS acknowledges that such informationcan be used by CTT for purposes relating to the ELV Directive, ensuring compliancewith International, Federal, State and Local regulations, customer requirements, as well

as CTT standard terms and conditions.

Suppliers will be held accountable for any penalties incurred by CTT if materialinformation for their parts is not reported or is incorrectly reported.

3.1.1. Confidentiality

CTT will treat all MDS data as confidential within the terms of the SupplierConfidentiality Agreements. Supplied data is for the sole purpose of meeting customerIMDS reporting requirements.

3.1.2. Confidential Substances

When necessary, proprietary information/confidential recipes can be protected withinIMDS providing none of these substances are prohibited or declarable within GADSL,by:Utilizing the Joker facility within IMDS (not to exceed 10% of the total, see section 4.7),orMarking the MDS as confidential, preventing the recipient from viewing the basicsubstance detail which is labeled as secret substance. This information is accessibleto the vehicle manufacturer and any CTT users that have been given Trust User

access by your company.

The above must only be used by exception; most materials wont fall into this category.


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3.2. Communication

Where IMDS is a requirement, suppliers will appoint an IMDS contact person. Suppliersare expected to become self sufficient and competent in the use and application of

IMDS.

When there are sub-tier suppliers, it is the responsibility of the direct suppliers to CTT tocascade information and requirements to their sub-tier suppliers and ensure that thesub-tier suppliers comply with these same requirements.

Suppliers may be requested to input to IMDS as part of a new product introduction oras part of a routine customer requirement for current product.

Where an IMDS requirement is part of a new product introduction program, the IMDSrequirement will be a requirement of the PPAP process.

Submitting data into IMDS does not replace the existing change request process.

Suppliers should send the MDS to CTT using the CTT IMDS Id. # 50009 .

If any component MDS does not comply with GADSL requirements (e.g. contains aprohibited substance or a restricted substance that exceeds the permissiblepercentage) the supplier must contact their CTT Purchasing contact immediately.

For general questions on CTT IMDS requirements contact the CTT IMDS coordinator:

Havovy Cama

CTT LimitedSt Andrews RoadHuddersfield HD1 6RAUK

Email : [email protected]

3.3. Application

IMDS requirements apply to:

All component materials, including metals, polymers, ceramics, etc. Surface preparations and coatings present on the component in the finished

product.

Residual process materials that remain in the finished product.

Substances actually present in the finished product when sold.

IMDS Does not apply to:

Solvents contained in parts that volatize during or shortly after application.


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Substances that may be formed during the lifetime of the product but are notpresent when the product is sold.

Materials that are wiped or washed off the products before they are sold (e.g.detergents).

3.4. Changes and Modifications

Suppliers with design control responsibility are expected to stay current with relevantlegislations e.g. ELV and IMDS rules and recommendations. CTT must be informed ofpotential changes to CTT products before actual changes are made.

It is the suppliers responsibility to ensure that submitted MDSs are kept up to date.Any time there are changes or modifications related to mass, material or substancecontent, the existing MDS must be modified and resubmitted. When it is necessary tochange parts already in IMDS, changes shall be made by revising the original entryusing the Copy/new version function. This indicates that the new version of the MDSreplaces the old version. Do not create a new datasheet if the part number does not

change.

Changes that affect the following require revision of the MDS:

Material composition

Weight of the part/product

Changes to the Global Automotive Declarable Substance List (GADSL) relatingto materials used/listed.

Changes in IMDS reporting guidelines (e.g. IMDS Recommendation 001) thatinvalidate previous MDSs

Submitting data into IMDS does not replace the existing CTT change requestprocess.


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4. CTT IMDS Requirements

All IMDS information shall be written in English.

This section provides brief guidance for creating and submitting a MDS, and identifiesany specific CTT requirements. Detailed training and User Guides are available throughthe resources identified in Section 2.3

4.1. Creating an MDS or Module

Select Create from the main menu, this will then bring up a sub-menu asking whetheryou want to create an MDS or Module.

Module this should be selected if the component will be used for multiple MDSs ormultiple customers in IMDS. Modules are released for a suppliers internal use and

cannot be submitted to a customer unless attached to an MDS. Modules only containIngredients information, they do not contain Supplier or Recipient data. A Modulewould also be selected if a material used is not available in the IMDS system and isbeing created internally.MDS this is the format used to submit data to a customer and includes Ingredients,Supplier and Recipient data. Modules can be used in the creation of an MDS.

Essentially, if the supplier will use this component again in IMDS create it as a Modulefor repeat use. If this is likely to be the only time this component is required in IMDSthen create as a MDS. If created as a Module, an MDS will still have to be created tosubmit to a customer.

4.2. Component, Semi-Component and Material

This section is common to both Modules and MDSs. After selecting Module or MDSthere will then be a choice to select Component, Semi-Component or Material.

Component this would be the most common selection for suppliers to CTT. AComponent can be an individual part or an assembly of individual parts. Whencreating an MDS for an assembly, it should represent the tree structure (e.g. Billof Materials BOM) of the assembly being supplied under the CTT part number.

Fig. 1 shows a simple single Component as an MDS, the Component is signifiedby the red square. Fig. 2 shows an assembly with multiple Components, Notethat both the individual components and top level assembly are signified by thered square.

NOTE: Flat-BOMs (MDSs for assemblies where all the materials are structuredunder one top level component) are only permitted for circuit boards and wiringharnesses.


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Figure 1: Example of a single component in IMDS

Figure 2: Example of an assembly of two components in IMDS

Semi-Component this would be selected for those items that require furtherprocessing at CTT i.e. we will change the weight. This typically applies to raw

castings and forgings, and items that require cutting to size, such as wire, PTFETape etc. Semi-Components are identified by a yellow circle.

Material this is selected to add the material to the component. IMDS containsa library of popular materials. The vast majority of CTT parts should be madefrom materials found in this library. Fig. 3 below shows the three recognizedIMDS organizations that publish materials in IMDS for all users. NOTE: many


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other suppliers also publish materials that can be selected and used; CTT doesnot recommend using these. Materials are identified by two green circles.

Fig. 3: IMDS Committee acceptable search criteria.

Material names must be descriptive of the material and not be trade names.Material names must be chosen from existing standards e.g. EN, ASTM, ISO etc.

Materials are chemical or compound mixtures i.e. metal alloys, plastics orceramics composed of basic substances e.g. brass is a material composed ofthe basic substances copper and zinc.

Materials cannot be attached to Materials, but Components can be made up ofmultiple Materials, e.g. a screw can be made up from the metal Material and apreservative coating Material.

100% of the Materials must be identified, e.g. the sum of the basic substancesthat make up the material must be 100%.

Process materials (paints, greases, adhesives, etc) and surface treatmentsshould be entered as Materials. For these types of materials, the compositionmust be reported for the cured material as it remains on the vehicle, not thecomposition of the material prior to its application (e.g. do not include the solventcontent of paint).

Basic Substance the chemical elements that make up each material.Materials found within IMDS will already have Basic Substances applied in the

appropriate proportions. It should be a rare event that a supplier has to create amaterial from scratch and would mainly apply to those supplying proprietarymaterials.

4.3. Build the MDS

For this example a simple MDS Component will be created. There are a variety of waysto create the MDS; the method a supplier chooses will likely depend on how much datathey will create themselves, versus using data supplied by their suppliers.

Select Create MDS from the navigation pane, and select Component from the mainfield. The following screen appears:

Figure 4: Screenshot Ingredients page


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Complete the blank areas in the form with the name of the component as detailed onthe CTT print in the Description field. The CTT part number is entered in the Part/ItemNo. field. Finally, the measured weight of the finished component or assembly and theweight tolerance are entered. Allowable weight tolerances depend on the weight of thecomponent.

0-99 g +20%100-999g +5%1.0-999g +2%10-9.99kg +1%>100kg +0.5%


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Figure 5: Screenshot Data completed at the component level

4.3.1. Material Field Description

This section will normally be self populated with the information that accompanies amaterial found in IMDS.

Material name: Must include the common material type (steel, aluminum, plastic,elastomer, etc) as well as the standard/grade. Material names fornon-IMDS standards should be clearly descriptive and not be

alpha-numeric only.Trade name: The product trade name, usually relevant with plastics.Material Number: Applicable for steel and iron according to EN 10027.Symbol: Applicable for plastics enter the recycling symbol per ISO 1043

(e.g. >PA66-GF30


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4.4. Basic Substances

Basic substances are the chemical elements or chemical compounds that make up thematerial.

AllGADSLlisted substances have to be disclosed. NOTE: when a GADSLprohibited substance is reported, IMDS automatically flags this in red font.

GADSL substances are acceptable providing they are not prohibited or do notexceed permissible limits.

Basic substances can only be attached to materials, not directly to a semi-

component or component.

If a joker is used, you must add a declaration of conformance as stated insection 4.7.

4.5. Substance Application Code Requirements

If Lead or Nickel is present in a component, the application tab will appear and thesupplier must assign the appropriate substance application code. This is the code thatallows the use of the substance providing it meets one of the application codes. For Pbin bearings, application code [51] must be used. If necessary, right-click near Pb in theapplication field and select edit.

If Mercury, Hexavalent Chromium or Cadmium is present, the application tab willappear, however, these substances are prohibited by CTT and will not be accepted,regardless of application.

Figure 7: Example of application codes lead in bronze.


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4.6. Plastic and Elastomeric Materials

o When naming Plastic and elastomeric materials, include the common material

type in the name.o Under Symbol for polymeric parts, follow ISO1043/ISO1629 requirements to

enter the appropriate symbol.o These materials consist of a basic polymer and other materials that may include

colorants, pigments, fillers, flame-retardants, plasticizers, etc.o Do not submit plastic and/or elastomeric materials with the basic polymer as the

only substance.o Reactive basic substances (monomers, vulcanizing agents, etc) should not be

included in the MDS unless there is a potential for residues in the final part.o See IMDS Recommendations 3 (Rubber (Elastomer) Material Compositions), 10

(Plastic Material Compositions) and 13 (Thermoplastic Elastomers) for moredetail on creating these materials.

4.6.1. Polymeric Marking

If a component contains a polymeric material (5x material classification in IMDS seeFig. 8), then the material falls under the Parts Marking Standards according toISO1043 and 11469. Parts marking information is mandatory for all 5.1x materialclassifications with total weight > 100g and for all 5.3 classified materials with totalweight > 200g.

Figure 8: Polymeric classifications used when creating a material.


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4.6.2. Recyclate Information

Recyclate information is only applicable for materials in the following classifications:o 5.1 - Thermoplasticso 5.1a - Filled Thermoplasticso 5.1b - Unfilled Thermoplasticso 5.3 - Elastomers/Elastomeric Compoundso 5.5.2 - Textiles (in polymeric compounds)

Once a material from any of the above classifications has been associated with a semi-component or component, recyclate information is required. A separate tab will appearon the material for this information. For components, the recyclate information ismandatory for any applicable material with a weight greater than 25g.

Because semi-components do not have a defined weight, recyclate information ismandatory for all applicable materials associated with a semi-component.


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4.7. Substance Level Reporting Joker Substances

IMDS contains some joker substances that can be used to cover up to 10% of thematerial composition. No jokers may be used for GADSL substances all GADSLsubstances must be declared.

The maximum allowable amount for joker substances is 10% per material.

Only jokers that best apply to the substance may be used. See Fig. 9 for the list ofacceptable joker substances.

Acceptable jokers may be found in the IMDS by inputting system in the CAS-no. fieldwhen doing a basic substance search. The not yet specified joker can only be used onprototype parts. It shall not be used for production parts.

Whenever these jokers are used in a MDS, it must be declared that the material is in

compliance with the GADSL. There are two ways to do this:o At the materials section under remarks use the following statement: All GADSL

substances have been disclosed in this IMDS submissiono For a component that has numerous nodes, especially for those that contain

information from several sub-tier suppliers, make the following statement ofdeclaration in the Parts Description Field located in the Recipient Section in theCompany Data window: All GADSL substances have been disclosed in thisIMDS submission.

NOTE: when substances are reported as ranges, these are calculated by IMDS in amanner that can invalidate the fixed amount of not declared substances, e.g. (fromIMDS FAQ):

Substance a - range from 25 to 29 - weighted average 27Substance b - range from 36 to 40 - weighted average 38Substance c - range from 26 to 30 - weighted average 28Joker - REST - 7%

Buto Even though substance a has a weighted average of 27, it COULD have as little

as 25%o Even though substance b has a weighted average of 38, it COULD have as little

as 36%o Even though substance c has a weighted average of 28, it COULD have as little

as 26%In reality, all we know is that the lowest total of substance a, b, and c are 87% so the

joker could be 13% which is > 10% and sets off the warning.

This condition is rejectable by CTT and its customers.

4.8. Supplier Data

Include the name and details of the person responsible for creating and sending theMDS.


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4.9. Recipient Data

Suppliers should send the MDS to CTT under IMDS Id. # 50009. This applies to allparts. These will be reviewed and accepted or rejected by the CTT IMDS Coordinator.

4.9.1. Part/Item Number

Input the CTT part numberfor the part/assembly. The part number will be a maximumof seven numeric digits. Do not include dots, hyphens, spaces, etc. This enables CTTto use its part numbers as the main search criteria in IMDS. The part number may /may not be the same as the drawing number.

4.9.2. Description

Input the CTT component or assembly name as stated on the CTT drawing. If the partis a semi-finished part or casting, please include that in the description.

If joker substances have been used, include a declaration statement as described insection 4.7.

4.9.3. Drawing Number

Input the CTT drawing number. It may / may not be the same as the Cummins partnumber. The drawing number is usually stated on the top left corner the CTT drawing.

4.9.4. Drawing Date

Input the date of release of the current revision of the drawing. This is found in the tableon the top right corner of the CTT drawing.

4.9.5. Drawing Change level

Include the current revision level as shown on the top right hand corner of the CTTdrawing. This is found in the table on the top right corner of the CTT drawing. (Note: thedate on the bottom right corner shows the date when the drawing was first created andthis should not be used in the MDS)


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4.10. Sending / Proposing / Publishing Material Data Sheets

Suppliers to CTT will use the Send function to send the MDS and make it viewable inthe CTT IMDS system.

The Publish function must NOT be used, as this will make the MDS viewable toanyone with access to IMDS.

The Propose function is used to send and MDS to several recipients. With eachaddition of a new recipient, the user will be asked for information on thatcomponent/material that is specific to the recipient. This allows suppliers that havemultiple customers for their parts to create only one MDS.

4.11. Review of MDS by CTT

MDSs submitted to CTT may be either accepted or rejected by the IMDS Coordinator.Any MDS that is rejected will be accompanied by adequate feedback to the supplier toallow timely and accurate corrections.

Possible reasons for rejection include, but are not limited to the following:o Violation of an IMDS rule as noted by the IMDS automatic check functiono English not used as the standard language.o Inclusion of an ELV Annex II or GADSL prohibited substance.o Incorrect part number, or part number formato Part name/description not as it appears on the CTT printo Material names (for non-IMDS material standards) do not adequately describe

the materialo The tree structure is incorrect, e.g. material listed as a component, incorrect use

of semi-component, substance attached to a component instead of material,Node errors etc.

o Exceeding the joker declaration of 10% per component / No declaration ofcompliance when joker substances are used

o Not yet specified or Development Sample Report used on a production part(only acceptable when used on prototype parts).

o Classifications are not properly assigned, e.g. stainless steel should be classifiedas a highly alloyed material, not low or unalloyed. Also need to have the lowestclassification permissible in IMDS (eg: 1.1.1 must be used rather than 1.1)

o Application code for Pb in bearing is not [51].o

Drawing numbers and dates do not match that shown on CTT drawings (bothare found on the top right corner).


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5. Creating PDF File for PPAP

If IMDS is requested as part of a PPAP, the supplier needs to send a PDF file in thePPAP pack showing that their MDS has been reviewed and accepted by the CTT IMDSteam.

To do this, click on Sent symbol

Figure 9a: Searching for Sent MDS

Search for the MDS (not MDS request).

Enable search by recipient and find CTT (IMDS account code 50009) as shown below

Figure 9b: To select recipient = CTT

Figure 9c: Finding CTT

Click Search and then select apply. Open the searched MDS. Check that it is acceptedby CTT. (You can see the MDS status by reviewing the recipient field.


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Figure 10: Checking MDS is accepted or not

Only if the MDS is accepted, click on the pdf file symbol (found above the tabs) andselect point of view = CTT (ie customer name).

Figure 11: How to select Point of View when creating the MDS report

Click OK and a Pdf file will be created. Save it and send it with your PPAP documents.

IMDS Instructions - CTT v3

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