INDIAN INSTITUTE OF TECHNOLOGY KANPUROFFICE OF THE FACULTY AFFAIRS

OFFICE ORDERNo. FA/OO-8/2012-IITK/5 44

June 04, 2012

Guidelines for HAG Placement of Professors

1. As per the decisions of the BOG, liT Kanpur (May 27, 2011, Aug 19, 2011) the firstplacement of eligible professors in the HAG scale by an expert selection committeehas been carried out w.eJ. Aug 18, 2009.

2. The exercise of financial upgradatinon of professors is to be carried out annually inthe month of August.

3. The following guidelines shall be applicable:

a. The evaluative process should take into account all the facets of a faculty'soutput viz., a) Teaching b) Academic and sponsored research and Researchguidance (B.Tech./M.Sc./M.Tech./Ph.D.) c) Professional Outreach Activitiesd) Contribution to departmental and institute functioning.

b. The Dean, Faculty Affairs will invite all eligible Professors (eligible on the dateof implementing the movement to HAG scales) to submit their bio-dataincorporating the facets of their contribution as detailed above to theirrespective Head of Departments/Centres/IDPs. The DFACwill go through thebio-data and based on an evaluation of the overall performance, recommenda panel of short-listed names to the IFAC. During this process, if one or moremembers of the DFAC are also applicants for the HAG scale, they will recusethemselves during discussion pertaining to their cases.

c. The IFACwill consider the consolidated short-listed candidates obtained fromall the departments. During this process, if one or more members of the IFACare also applicants for the HAG scales, they will recuse themselves duringdiscussion pertaining to their cases. The process of selection will be asfollows:

i) Professor of 6 years standing with outstanding credentials in terms ofnational and international recognition, publication record etc. will beimmediately placed in the HAG scale.This criterion should be used only in truly exceptional cases and quitesparingly.

Contd ...2

Page 2

ii) The remaining short-listed candidates will be placed in the HAG scalesas per their seniority.

iii) For people who are entering laterally into the system, their seniorityas Professors or equivalent position will be considered.

~~1Dean, Faculty Affairs

Copy to: 1. Director2. Dy. Director3. Registrar4. All Deans5. Dy. Registrar (F&A)6. All Head of Departments/Sections/Units7. Webmaster

Indian Institute of Technology Kanpur

Dean of Faculty Affairs Office

Dated: 29.6.2011

Office Order

1. The Board in its May meeting of 2011, has approved the norms for placing eligible professors of the Institute into the HAG Scale (Enclosure-1).

2. The Dean Faculty Affairs will invite all eligible professors of IIT Kanpur, as on August 18 2009, to submit their bio-data incorporating the facets of their contributions to a) Teaching b) Academic and Sponsored research and Research guidance (B.Tech/M.Sc/M.Tech/Ph.D) c) Professional Outreach Activities d) Contribution to departmental and institute functioning academic and sponsored research to their respective Heads of Departments/Centers/IDPs by July 15 2011. The DFAC will go through the bio-data and based on an evaluation of the overall performance, recommend a panel of short-listed names to the IFAC by July 31 2011.

3. The IFAC will consider all the short-listed names and based on the approved guidelines of the Board, recommend a final list of professors to be moved into the HAG Scale

Sd-

V. Chandrasekhar Dean of Faculty Affairs

CC:

1. Director 2. Dy. Director 3. All Deans 4. All HODs 5. Registrar 6. Dy. Registrar (F&A)

Enclosure-1

Guidelines for HAG Placement of Professors

1. The 6th CPC for Technical Staff in Centrally funded Technical Institutes envisages the financial up gradation of 40% of the total number of Professors in the Institute in the HAG Scale Rs. 67000-79000. The eligibility criterion for this selection is completion of 6 years of service as Professors. In addition the eligible candidates are to be evaluated based on their academic performance including research papers published, number of Ph.Ds guided etc.

2. The Board in its March meeting of 2011, authorized a committee consisting of the Director, Deputy Director, Dean of Faculty Affairs, Dean of Research and Development and the Convener, Institute Affairs Committee, to come up with guidelines for the selection of eligible professors to be placed in the HAG scale. This committee, after a broad-based consultative process, suggests the following norms.

3. Based on the overall feedback, it is felt that the evaluative process should take into account all the facets of a faculty’s output viz., a) Teaching b) Academic and Sponsored research and Research guidance (B.Tech/M.Sc/M.Tech/Ph.D) c) Professional Outreach Activities d) Contribution to departmental and institute functioning.

4. Accordingly, the Dean Faculty Affairs will invite all eligible professors (eligible on the date of implementing the movement to HAG Scales) to submit their bio-data incorporating the facets of their contribution as detailed in point 3 to their respective Heads of Departments/Centers/IDPs. The DFAC will go through the bio-data and based on an evaluation of the overall performance, recommend a panel of short-listed names to the IFAC. During this process, if one or more members of the DFAC are also applicants for the HAG scale, they will recuse themselves during discussion pertaining to their cases.

5. The IFAC will consider the consolidated short-listed candidates obtained from all the Departments. During this process, if one or more members of the IFAC are also applicants for the HAG scale, they will recuse themselves during discussion pertaining to their cases. The process of selection will be as follows. a) Professors of 6 years standing with outstanding credentials in terms of national and international recognition, publication record etc. will be immediately placed in the HAG scale. This criterion should be used only in truly exceptional cases and quite sparingly. b) The remaining short-listed candidates will be placed in the HAG scale as per their seniority. c) For people who are entering laterally into the system, their seniority as professors or equivalent position will be considered d) This exercise will be done once a year. The first placement of eligible professors into the

HAG scale will be with effect from August 18, 2009.

CONFIDENTIAL MINUTES

IITK/BOG-2011/1, Page No. 15 05.03.2011

HKLS/D:/YEAR-2011/BOG

Sl. No. 23 Description

Item No. & Date BOG 2010.4.11 13th December, 2010 Title in brief (please see the minutes for details)

To consider and approve the draft ‘Memorandum of Association of Campus School Society, IIT Kanpur

Status A letter No. R/BOG-2010-4/ATR/1121 dated December 28, 2010 has been sent to the Chairman, School Management Committee conveying him that after taking into account the approval granted by it in its 2008/5th meeting held on 28th Nov., 2008 for setting up of a Society for running and administering the Campus School, the Board has now decided to constitute a Committee comprising of 1) Director, 2) Dy. Director, 3) Dean of RP&G, 4) Prof. R S Nirjar, Member, BoG, 5) Prof. Rajiv Shekhar, Member, BoG and Prof. Sandeep Sangal, Chairman, SMC, to review the proposed Memorandum of Association of Campus School Society, IIT Kanpur and advise the Board further in the matter.

Chairman, School Management Committee has been requested to coordinate the matter further and arrange to submit the recommendations of the above Committee for further consideration by the Board.

The Board was apprised that the Committee constituted by it had held its 1st Review Meeting on 4th March, 2011 and that its recommendations shall be placed before the Board in due course of time.

Sl. No. 24 Description

Item No. & Date BOG 2010.4.12 13th December, 2010 BOG 2011.1.24 5th March, 2011

Title in brief (please see the minutes for details)

BOG 2010.4.12: To consider and approve the proposed revision of Grant of Special Allowance to Dy. Director/ Wardens etc. in accordance with the MHRD letter No. 1-1/2010.TS.I dated 23rd September, 2010

BOG 2011.1.24: To consider a proposal with regard to modalities for implementation of the HAG scale of Rs. 67000-79000 (without Grade Pay) to the Professors of the Institute

Status Letter no. R/BOG-2010-4/ATR/1122 dated December 28, 2010 has been issued to Dy. Registrar (F&A), Administrative Officer (Admin.), Asstt. Registrar (Faculty Affairs) and Asstt. Registrar (Students Affairs) conveying them that the Board has accorded its approval for Grant of (i) Special Allowance to Dy. Directors and Wardens, and (ii) HAG scale of Rs. 67000-79000 in accordance with the MHRD letter F.No. 1-1/2010.TS.I dated 23rd September, 2010. Dy. Registrar (F&A) has been advised to take the above on record for further necessary action at his end. DOFA has been requested to provide a separate proposal with details of modalities for implementation of the HAG scale (Rs. 67000-79000 without Grade Pay) for Professors of the Institute so that the same may be placed for consideration of the Board.

The Board approved ‘in principle’ the proposal regarding modalities for implementation of HAG Scale to Professors of the Institute. It further accepted the suggestion that a Committee comprising of members of the IFAC and Convener, IAC–total five members- be constituted for determining the ‘screening criteria and the steps (process)’ that the Institute may adopt for enabling the HAG Scale to Professors in the Institute.

CONFIDENTIAL MINUTES

IITK/BOG-2011/3, Page No. 16 19.08.2011

HKLS/D:/YEAR-2011/BOG

BOG 2011.3.9 To consider and approve constitution of a Committee for reviewing the cases of Director, Dy. Director and Dean of Faculty Affairs of the Institute for enabling the HAG Scale in their favour

The Board deliberated at length on the various aspects in relation to the proposal to constitute a Board-Sub-Committee for reviewing the cases of Director, Dy. Director and the Dean of Faculty Affairs (DOFA) of the Institute for enabling grant of HAG Scale in their favour. After some discussion, the Board decided to authorize the Chairman to constitute a Committee of 3-4 members for looking into the issue of grant of HAG Scale in favour of all the eligible faculty members of the Institute including the Director, Deputy Director and Dean of Faculty Affairs.

BOG 2011.3.10 To consider and approve a scheme for granting HAG Scale to Academic as well as Non-academic staff drawing Grade Pay of Rs. 10,500 (AGP)/10,000 (GP) as per MACP norms

The Board considered the proposal for grant of HAG Scale to Academic and Non-Academic staff drawing Grade Pay of Rs. 10500 (AGP)/10000 (GP) respectively as per MACP norms and after some discussion decided to recommend the proposal for further consideration and approval of the Council of IITs. It was further decided that two separate agenda items may be proposed for consideration by the Council of IITs, (i) for Professors, drawing AGP of Rs. 10,500 who may have put in service of 10 years, or more, and the other (ii) to cover rest of the cases drawing Grade Pay of Rs. 10000, for grant of HAG Scale.

While the Board was deliberating the issue and arrived at the above decision, Prof. I D Dhariyal and Prof. Rajiv Shekhar, Members, Board of Governors, requested the Chairman that their disagreement on the proposal to recommend the case of Professors for grant of HAG Scale upon their rendering 10 years of service be recorded in the minutes.

BOG 2011.3.11 To approve a scheme of Career Progression/Financial up-gradation for Officers (other than Medical Doctors) of the Institute

While considering the agenda item, the Board decided that the Scheme of Career Progression/Financial Up-gradation for such Officers (other than Medical Doctors) of the Institute in whose respect MHRD orders are not in hand be referred to the Council of IITs for a final decision.

Indian Institute of Technology Kanpur

Dean of Faculty Affairs Office

Dated: 29.6.2011

Office Order

1. The Board in its May meeting of 2011, has approved the norms for placing eligible professors of the Institute into the HAG Scale (Enclosure-1).

2. The Dean Faculty Affairs will invite all eligible professors of IIT Kanpur, as on August 18 2009, to submit their bio-data incorporating the facets of their contributions to a) Teaching b) Academic and Sponsored research and Research guidance (B.Tech/M.Sc/M.Tech/Ph.D) c) Professional Outreach Activities d) Contribution to departmental and institute functioning academic and sponsored research to their respective Heads of Departments/Centers/IDPs by July 15 2011. The DFAC will go through the bio-data and based on an evaluation of the overall performance, recommend a panel of short-listed names to the IFAC by July 31 2011.

3. The IFAC will consider all the short-listed names and based on the approved guidelines of the Board, recommend a final list of professors to be moved into the HAG Scale

Sd-

V. Chandrasekhar Dean of Faculty Affairs

CC:

1. Director 2. Dy. Director 3. All Deans 4. All HODs 5. Registrar 6. Dy. Registrar (F&A)

Enclosure-1

Guidelines for HAG Placement of Professors

1. The 6th CPC for Technical Staff in Centrally funded Technical Institutes envisages the financial up gradation of 40% of the total number of Professors in the Institute in the HAG Scale Rs. 67000-79000. The eligibility criterion for this selection is completion of 6 years of service as Professors. In addition the eligible candidates are to be evaluated based on their academic performance including research papers published, number of Ph.Ds guided etc.

2. The Board in its March meeting of 2011, authorized a committee consisting of the Director, Deputy Director, Dean of Faculty Affairs, Dean of Research and Development and the Convener, Institute Affairs Committee, to come up with guidelines for the selection of eligible professors to be placed in the HAG scale. This committee, after a broad-based consultative process, suggests the following norms.

3. Based on the overall feedback, it is felt that the evaluative process should take into account all the facets of a faculty’s output viz., a) Teaching b) Academic and Sponsored research and Research guidance (B.Tech/M.Sc/M.Tech/Ph.D) c) Professional Outreach Activities d) Contribution to departmental and institute functioning.

4. Accordingly, the Dean Faculty Affairs will invite all eligible professors (eligible on the date of implementing the movement to HAG Scales) to submit their bio-data incorporating the facets of their contribution as detailed in point 3 to their respective Heads of Departments/Centers/IDPs. The DFAC will go through the bio-data and based on an evaluation of the overall performance, recommend a panel of short-listed names to the IFAC. During this process, if one or more members of the DFAC are also applicants for the HAG scale, they will recuse themselves during discussion pertaining to their cases.

5. The IFAC will consider the consolidated short-listed candidates obtained from all the Departments. During this process, if one or more members of the IFAC are also applicants for the HAG scale, they will recuse themselves during discussion pertaining to their cases. The process of selection will be as follows. a) Professors of 6 years standing with outstanding credentials in terms of national and international recognition, publication record etc. will be immediately placed in the HAG scale. This criterion should be used only in truly exceptional cases and quite sparingly. b) The remaining short-listed candidates will be placed in the HAG scale as per their seniority. c) For people who are entering laterally into the system, their seniority as professors or equivalent position will be considered d) This exercise will be done once a year. The first placement of eligible professors into the

HAG scale will be with effect from August 18, 2009.