Appendix A5 1

IDEAS TO ORGANIZE AND MANAGE PRE-K SPED PAPERWORK

How can I organize my important paperwork?

You can create the following binder system and you will be set for the year!

Student Documentation Binder/Folder Emergency Contact Binder

Lesson Plan Binder

School Family Communication System

2 Appendix A5

STUDENT DOCUMENTATION BINDER Materials needed: 1. BINDER (3 INCH SIZED) 2. SHEET PROTECTOR AND DIVIDERS (one dividers to seperate students)

A. First sheet protector should include: 1. Class List filled out

2. Organizational chart filled out 3. IEP due dates by month filled out 4. Monthly Pre-K Checklist of things to do

B. Second sheet Protector A copy of suggested goals and benchmarks

from website (Appendix B) to keep in binder for staffings. C. One divider per student and each student’s section should include

copies of these documents: 1. BDI-2 report (BDI MDS) and computer Assessment Summary

chart (Appendix U) 2. PELI pre/post test and computer Assessment Summary chart

(Appendix U) 3. Assistive Technology Implementation in Pre-K, if applicable

(Appendix J) 4. Copy of the IEP 5. Progress Reports and SPED EMS Progress on

Goals 6. Speech/Language assessments for the 1/2 Day Speech/Language

Model 7. Daily Schedule with Therapies (get the schedule from the

therapists) D. Assessment Requirements (Appendix U) in a separate sheet protector Any other documentation as specified by program model

Advantages of this system:

1. All the important documents are in one place and at your fingertips. If your administrator asks to see a certain document, you can find it with ease. 2. If you have a staffing for one of your students, you can take your notebook along Have all the information you need right in one place. 3. If you want to take paperwork home to work on, you can take the whole notebook.

Appendix A5 3

EMERGENCY CONTACT BINDER

Materials Needed:

1. 3 Ring Binder (ONE INCH SIZE) 2. TAB DIVIDERS Keep all the children’s emergency contact paper work in one folder. Have a separate paper that documents your calls to a family (content of the message, date, time, response of parent if applicable). 1. Permission to photograph (Appendix F7) 2. Emergency Contact (Appendix A5)

3. Parent/Teacher Communication Log (Appendix Y6)

4 Appendix A5

PLEASE FILL THIS OUT AND RETURN TO YOUR CHILD’S TEACHER

Emergency Contact Information

Child’s Name______________________________________________________________

Father’s Name_____________________________________________________________ Mother’s Name____________________________________________________________ Brothers or sisters who go to this school:_____________________________________ Your Phone numbers and email address: Home____________________________________________________________________ Cell _____________________________________________________________________ Work_____________________________________________________________________ Email address_____________________________________________________________ Friend and/or Relative’s name and phone number(s) in case you can’t be reached: Name____________________________________________________________________ Phone Number____________________________________________________________ Does your child have any allergies or special medical considerations while in school?__________________________________________________________________ How will your child be getting home? _________________________________________

Appendix A5 5

LESSON PLAN BINDER/STUDENT DOCUMENTATION BINDER Materials Needed: 1. 3 ring binder (3 inch size) ITEMS TO INCLUDE IN BINDER:

1. M-DCPS SCHOOL CALENDAR (Appendix A1) 2. ESOL/ Adult/Child Interaction Strategies (Appendix E2) 3. Preschool Key Developmental Indicators (Appendix H1) 4. Infant and Toddler Key Developmental Indicators (Appendix H2) 5. Early Learning Services-Birth to Five Standards 6. H/S Wheel of Learning 7. Adaptations 8. DAILY LESSON PLAN FORMAT (Appendix D4 depending on your program) Found in

D4 Daily Lesson Plan Forms

Shared Reading / Scope and Sequence

VPK Lesson Plan Explanation (for front of lesson plan book)

Full Day/Half Day (for Inclusion and Reverse Mainstream classes)

Full Day/Half Day with Math/Literacy/Investigation Small Group Time

Full Day/Half Day "Rotation" VPK Lesson Plan Explanation for Classrooms for Autism Spectrum Disorder (for front of lesson plan book)

TEACCH

LEAP

Intellectual Disabilities (IND): Lesson Plan Explanation (for front of Lesson Plan book)

Lesson Plan 1

Lesson Plan 2 9. EXPLANATION front part of the lesson plan

These may be placed in plastic pockets so that they will last.

10. Blank lesson plan form to be filled out as the team plans every day 11. The Red COR Book What’s Next or print out from resources section of the

Online COR

6 Appendix A5

The Florida Voluntary Prekindergarten Education Standards book (this book will not fit in your notebook but should be a source of information for formulating your goals and teaching strategies. It can be placed near your lesson plan binder).

Daily Lesson Plan Forms • Organize lesson plans with most recent plan at the beginning of the binder. August

lesson plans will be at the back by the end of the year. • Leave lesson plan book lying on your desk /shelf open to the day of the plan. • Print out VPK Education Standards and the VPK Lesson Plan Explanation (see above

under Appendix D) and place in the front of your lesson plan book. (Florida VPK Education Standards training will be forthcoming so you can receive the book)

• Print an IEP At-a-Glance from SPED EMS for each of your students. Place them behind the VPK Standards and VPK Lesson plans, so you can include their Goals and Benchmarks in the lesson plan.

___________________________________________________________________________ Advantages of this system:

1. Your administrator will be looking at your lesson plans each time he/she comes out to observe you. When they are displayed on your desk, they are easy for your administrator to find and read.

2. Your lesson plans are an important tool for you to use throughout the day. Your paraprofessional(s) will also need to refer to what has been written for their part in the daily routine.

3. Having the IEP At-a-Glance, with the Goals & benchmarks from each child’s IEP, will help you remember what the goals and benchmarks are for each of your students.

SCHOOL FAMILY COMMUNICATION SYSTEM Materials Needed:

1. One Composition Notebook per student some teachers have a Home/School Folder Another idea is to have a Composition Notebook for each child; to keep a running record of important information sent from teacher to parent and from parent to teacher. This notebook can also serve to send home learning activities for the students. These can be stapled into the notebook. Many classrooms have a packet of home learning ideas in a file or binder, sent from the Pre-K office.

Appendix A5 7

Student Documentation Binder Exhibit A

8 Appendix A5

Exhibit B

Exhibit C (one per student)

Appendix A5 9

Progress Reports (Online COR report and EMS Progress Report)

Emergency Contact Binder

10

Appendix A5

Lesson Plan Binder

Appendix A5 11

An  electronic  version  of  the…    Florida  Early  Learning  and  Developmental  Standards  for  Four-­‐Year-­‐Olds  (2011)  (VPK  Standards)  can  be  found  at:    

http://www.fldoe.org/board/meetings/2011_10_18/fouryear.pdf  

 

The  High  Scope  Key  Developmental  Indicators  AND  charts  that  show  how  the  KDIs  align  with  State  Standards  and  with  Common  Core  can  be  found  at:  

http://www.highscope.org/Content.asp?ContentId=566  

 

Florida  Early  Learning  and  Developmental  Standards  for  Birth  to  Five  

http://www.floridaearlylearning.com/sites/www/Uploads/files/Providers/School%20Readiness/Form_OEL-­‐SR_30_Early_Learn_Dev_Stds_06-­‐13-­‐13.pdf