IDBI Bank, Regional Office, · Regional Office, Ahmedabad of IDBI Bank is presently situated at 1st...

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IDBI Bank, Regional Office,

1st Floor Sigma Icon, Opp. Medilink Hospital, 132 ft. Road, Nr IOC Petrol Pump, Shivranjani, Satellite, Ahmedabad-380015

Tender for Storage facility along with related services

Sealed tenders [Technical bid (Part I) & Price bid (Part II)] are invited from

interested parties conforming to pre-qualification as mentioned in this document for

providing Storage Facilities along with related services for various branches of Ahmedabad

Region of IDBI Bank Ltd, by Regional Office, 1st Floor Sigma Icon, Opp. Medilink

Hospital, 132 ft. Road, Shivranjani, Satellite, Ahmedabad-380015 [hereinafter referred to as

“ The Bank “].

Interested parties [hereinafter referred to as “The Bidder” or ‘The Vendor’ or ‘ The

Service Provider’], may apply for above bid having adequate normal and strong room

facility with good reputation and experience in providing and servicing storage facilities to

Financial Institution/Banks.

Detailed information about requirements, terms & conditions, process, formats etc

has been provided in this document.

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Index

Sr. No.

Topic Page

1. Document Control Sheet 3 2. Section-1 : Requirements 4 3. Section-2 : Eligibility Criteria 8 4. Section-3 : Tendering Process 11

5. Section-4 : Terms & Conditions of the Services 17 6. Disclaimer; Meanings & interpretations 22 7. Annexure – I : Application for Tender 26 8. Annexure – II : Details of Bidder 30 9 Annexure – III : Details of Facility being Offered 31 10. Annexure – IV : Format of power-of-attorney in favour of person

authorised 34

11. Annexure – V : Bidder’s Authorization Certificate 36 12. Annexure – VI : Work Experience Certificate 37 13. Annexure – VII : Self Declaration 38 14. Annexure – VIII : Certificate of Conformity 39

15. Annexure XI: Financial Details as per Audited Accounts 40 16. Annexure X : List of Records Storage Centers 41 17. Annexure -XI: Commercial Bid format 42

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Document Control Sheet

Tender Reference RO/AHM/2017/01 Services required Storage facility along with related services SECURITY DEPOSIT Rs. 25000/- (Rs- Twenty Five Thousand Only) Mode of payment of SECURITY DEPOSIT

To be paid in the form of Demand Draft issued by scheduled bank in favor of “IDBI Bank Limited”, payable at Ahmedabad. It should be kept in an envelope (not sealed) along with the technical Bid. The DDs/POs should be issued after publishing of this tender and should be valid for 3 months. On the back of instrument Name of bidder should be mentioned.

Date of issuance of tender 22th February ,2017 {x} Cut-off time for receipt of pre-bid queries by email

27th February, 2017 {x+5} Time: 11:00 hours

Emails to which pre-bid query tobe sent

To: [email protected]; [email protected];

CC: [email protected]

Pre-Bid Meeting on Date : 27th February, 2017 {x+5} Time: 15:00 hours The Bank may its discretion host the responses to pre-bid queries (if any) on Bank’s website before last date of submission of bids. Period for submission of Bids From 8th March, 2017 {x+14} Time: 10:00 hours

Till 15th March, 2017 {x+21} 14:00 hours Opening of Technical Bids on 15th March, 2017 {x+21} 15:00 hours

Place of Opening of Bids & Pre-bid meeting

IDBI Bank Ltd., Regional Office, 1st Floor Sigma Icon, Opp. Medilink Hospital, 132 ft. Road, Nr IOC Petrol Pump, Shivranjani, Satellite, Ahmedabad-380015

Address for Communication / Location where tenders are to be dropped in the box/ Contact person for details/clarifications

IDBI Bank Ltd.,Regional Office, 1st Floor Sigma Icon, Opp. Medilink Hospital, 132 ft. Road, Nr IOC Petrol Pump,

Shivranjani, Satellite, Ahmedabad-380015 Tel. No. : 07961905664/61905661

Email : [email protected] ; [email protected];

Note: If a holiday is declared on any of the dates mentioned above, the activity for that date shall be conducted one on the next working day at the same time specified above.

*****

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SECTION 1

Requirements

IDBI Bank is a company incorporated and registered under the Companies Act, 1956

(1 of 1956) and a Company within the meaning of Section 2 (20) of the Companies Act,

2013 having Corporate Identification Number L65190MH2004GOI148838 and a banking

company under section 5 (c) of the Banking Regulation Act, 1949 (10 of 1949). IDBI

Bank is also a scheduled bank as notified by the Reserve Bank of India (RBI) under the

Reserve Bank of India Act, 1934 and has been categorized under a new sub group "other

public sector bank". As on March 31, 2015, IDBI Bank had a network of approximately

1900 branches and approximately 3400 ATMs across the country.

Regional Office, Ahmedabad of IDBI Bank is presently situated at 1st Floor Sigma Icon,

Opp. Medilink Hospital, 132 ft. Road, Nr IOC Petrol Pump, Shivranjani, Satellite,

Ahmedabad- 380015. It controls 36 branches located in Ahmedabad and North Gujarat.

Many Records related to account opening/processing are generated in usual course of

business at branches/offices, which needs to be preserved. Bank is looking for Service

Providers who can provide such storage facility along with related services to shift and

safe keep some of its existing records as well as records which may be generated in

future.

Specification of Requirements

The Bidder selected as service provider shall be providing storage space along

with services as below:

1. The storage space should be a permanent structure constructed & maintained as per

due regulatory provisions & approvals.

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2. The storage space should be available preferably within radius of 50 KMs from

IDBI Complex, C G Road, Ahmedabad. The distance from road through which

trucks & tempos can travel during any normal day to be considered.

3. The place should be easily accessible by public transport.

4. The facility should have 24 X 7 security guards, who shall ensure the documents

being taken out should be as per permission document issued by Bank’s authorised

signatory (list of authorised signatories would be provided and updated from time

to time).

5. All entrance/ exits of the space should be covered under CCTV camera. The CCTV

recordings should be maintained for at least 90 days. The area should be covered

under smoke detectors.

6. There should be provision of power backup for CCTV systems, smoke detectors &

emergency lighting. During the tenor of agreement CCTV system & smoke

detectors should be kept under warranty/ AMC to ensure their performance. Bank

reserves the right to get the CCTV system & smoke detectors checked or call their

service/ AMC records from time to time

7. Sufficient no. of gas / powder based fire extinguishers should be deployed at

location to prevent any fire. These extinguishers should be kept filled and should

be refilled before expiry.

8. There should be provision of receiving urgent retrieval permissions by emails from

email ids already intimated earlier.

9. Letters / retrieval orders/ gate pass based on which retrievals have been allowed

should be preserved for a period of at-least 5 years. One registers containing details

of all such retrievals should be maintained by the service provider.

10. Registers / logs should be maintained containing list of persons visiting the storage

along with time of entry & exit.

11. The access of staff of service provider to the area allotted to IDBI Bank should be

controlled. Visit to the area by any person related to service provider should not be

allowed except for genuine requirements like for housekeeping, maintenance etc.

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Such person should not touch or open the boxes or the documents kept there.

Register of person visiting the area should also record all such entries.

12. There should be facility of incoming landline no. at the facility, through where one

can contact the Bank’s representative available at the site.

13. The security personnel at site should be well trained to control movement of

persons, documents and in fire fighting activities.

14. The box size would be as per banks prescribed norms and bank may change the

size of standard box any time solely at its discretion. The service provider should

not have objection to it.

15. If storage area is not at ground floor there should be working & well maintained

goods lift available from the place near where trucks can go.

16. The structure should have proper arrangement to keep it waterproof, damp proof,

termite proof, having proper drainage provision as per Municipal approval. The

facility including the place where truck could be parked and passage to storage

should be free from water logging, flooding/ inundation. This condition should be

maintained throughout tenor of the contract.

17. There should be regular (every quarter) pest control, rodent control, white ant

control and control of anything else which may harm the documents. Services of

reputed pest control service provider should be taken for the same and such

arrangement should be maintained throughout period of contract.

18. The whole area should be conducive of working for storage & retrievals. It should

be having proper arrangement of lighting with provision of emergency lighting in

case of power cut. Also, exhaust fans should be installed to arrange air circulation

as required.

19. Few times bank may undertake shredding & disposal of old documents at site.

Same should be permitted & supported by providing suitable space & electricity

connection without any cost. The documents taken out for disposal should also be

recorded

20. Bank shall pay on per square feet. The space will be measured by Bank’s technical

staff/ technical advisor before execution of the agreement.

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21. Storage Services should be available on all working days of Bank. Storage timing

should match Bank’s working hours.

22. The Vendor shall allow any person, officers, and auditors or authorized representative

from the Bank to visit / inspect the Storage arrangement only after receipt of prior

written notice issued / given by the Bank.

*****

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SECTION 2

Eligibility criteria 1. The bidder may be an individual or a duly incorporated (registered as per Applicable

Law) entity, eligible & competent to provide the required facility & service.

2. The Bidder should have minimum 5 years of experience in storing and managing

physical records for Nationalized / Scheduled / Commercial Banks in India. The Bidder

should have registered office in India and shall submit the Certificate of Incorporation in

respect of this requirement.

3. In the last three financial years, the Bidder should have achieved satisfying average

annual financial turnover and also has good net profit consecutively, from their

business of records storage services rendered.

4. Vendors should not be under a declaration of ineligibility for corrupt and fraudulent

practices issued by the Tendering Authority. A Self-declaration Certificate should be

enclosed.

5. Storage building should be a permanent Construction, of preferably on minimum four

feet high plinth, with RCC / Strong and corrosion resistance modern metal roofing,

specially designed to protect Bank’s Records from fire, theft, pests, dust and having

proper drainage provision as per proper approval.

6. In this tendering process bidder should be represented by person whose all actions in

matter of this tender & subsequent contract should be binding on the bidder, such as

an individual should be represented by self or a PoA holder; a partnership firm by all

the partners or, by a partner eligible to bind all the partners by his acts as per

registered partnership deed/ PoA, a company by a PoA holder as per board

resolution. Wherever applicable, the Bidder should submit the certified extract of the

charter documents and documents such as a resolution/power of attorney/ partnership

deed (registered) in favour of the Person executing this Power of Attorney for the

delegation of power. (PoA should be made as per annexure IV)

7. The bidder should have valid & clear ownership/ irrevocable tenancy right to the

place/ building being offered. Such right should not end before 66 months from the

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date of agreement and can’t be revoked by anyone. In case of tenancy arrangement,

the bidder shall arrange certificate from the landlord confirming irrevocable tenancy

rights.

8. If there is any loan or charge on the property NOC from lender/ charge holder along

with lender’s certificate that loan is fully regular & being repaid timely should be

furnished. Otherwise- owner’s declaration of property being free of any charge

should be provided.

9. Proposed storage being offered should be located preferably within 50 km distance

from the Bank’s C G Road branch at IDBI Complex, off C G Road, Near Lal

Bungalow, Navrangpura, Ahmedabad-380006.

10. The proposed storage space should be a permanent structure constructed &

maintained as per due regulatory provisions & approvals.

11. Vendor should certify that proper Municipal, Fire brigade, Shops & Establishment,

Police licenses have been obtained and able to produce whenever required by the

Bank.

12. The structure should have proper arrangement to keep it waterproof, damp proof

having proper drainage provision as per Municipal approval. The facility including

the place where truck could be parked and passage to storage should be free from

water logging, flooding/ inundation. This condition should be maintained throughout

tenor of the contract.

13. The facility should have 24 X 7 security guards, who should be well trained to

control movement of persons, documents and in fire fighting activities.

14. The area allocated to IDBI Bank should be separated by walls/ fencings from area

used by others. Also permanent board should be fixed indicating area allocated to

IDBI Bank.

15. There should be proper provision of racks, fire fighting infrastructure & CCTV to

meet the required services.

16. Service Provider must confirm and furnish their Business Continuity Plan, Disaster

Recovery Plan, Emergency Response Plan, Waste Management Policy, Safety

Manual and Standard Operating Procedure for record storage and services.

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17. The vendor should have E.S.I.C., P.F. registration, Labour License and other statutory

certificate mandatorily required under the law. Photocopies of valid registrations,

certificate(s) and license should be furnished with the Tender.

18. Title of Space acquired by the Vendor should be legally managed by Vendor only.

Subcontracting the work is not permitted. Title of space should be clear and it

should be free from any encumbrances. Vendor should certify that all legal &

technical formalities are completed for this storage space.

19. Sketch Map of storage area with its location shall have to be furnished to the bank

20. Vendor should certify that proper applicable Municipal, Fire brigade; Shops &

Establishment, labour licenses and any other required regulatory approval/ permit/

license have been acquired and should be able to produce whenever required by the

Bank. All such permissions should be renewed periodically and held on record.

*****

Tender Rejection Criteria

Even though the bidders meet the above qualifying criteria, they are subject to be disqualified

if they have:

a) Made misleading or false representations in the forms, statements and attachments

submitted in proof of the qualification requirements; and/or

b) Record of poor performance such as abandoning the works, not properly completing the

contract, inordinate delays in completion, litigation history or financial failures etc.

Any change in the structure or formation of the bidder after being technically qualified shall

not be entertained. The same will be considered as a breach and the bidder shall be

disqualified by the Bank and be rejected without any further notice.

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SECTION 3 Tendering Process

Interested, Competent & Capable parties can submit their sealed tenders in two parts

viz Technical bid (Part I) & Price bid (Part II). Please refer requirements, eligibility

criteria, terms & conditions of the services in respective sections of this document.

Technical Bid

Cover forming Part I of the tender should be super scribed with the words

“Tender for storage facility along with related services –Technical Bid - <Bidder’s

Name>”

This will contain the followings:

a. Application for tender in annexure-I – {This document itself}

b. Details of the applicant in annexure – II

c. Details of the storage offered annexure – III

d. Security Deposit in an unsealed envelope

e. A set duly signed & stamped on all pages containing the original tender document

and additional addenda/ corrigenda or any other related information posted by The

Bank on its website in matter of the tender

f. Certified copy of PoA in favour of person(s) authorized along with related charter

documents.

g. Copy of sanction Building plan, completion certificate, layout of racks

h. Certificate from a chartered engineer regarding space being offered confirming

-its being fire resistant and that sufficient measures to control fire, pest, seepages &

leakages and any other risk for records in paper format.

- It should also certify that the structure and proposed usage are as per regulatory

approvals.

i. Copy of PAN, Service Tax Regn. No. & Shop Act license (as applicable)

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j. Copy of ownership document of the premises / lease deed (lessors permission for

seb-letting / licensing out to IDBI Bank)

k. If there is any loan or charge on the property NOC from lender/ charge holder along

with lender’s certificate that loan is fully regular & being repaid timely.

l. Any other additional document which applicant intends to submit

Bank may also demand any other document or information or clarification during the

evaluation process or before awarding contract. Same should be supplied within period

specified by the Bank.

Price Bid

Cover – 2 should contain rates duly signed by the authorized person in the prescribed

format (Annexure- XI). The envelopes should be super scribed with the words.

“Tender for storage facility along with related services – Price Bid - <Bidder’s

Name>”

Overwriting/cuttings in anywhere in documents should also be authenticated under full

signatures by the same authorized person.

1. All the Covers containing the technical bid & price bid should be put in a single cover

(super scribing the words)

“Tender for storage facility along with related services - <Bidder’s Name>”

On front of this cover bidder should also mention contacts details of contact

person(S) in their organization regarding the bid viz name, address, contact numbers &

email id.

Sealed Tender should be submitted by dropping in the tender box kept for this

purpose during period and at location mentioned in document control sheet.

Revision of bids due to amendments/ addenda/ corrigenda etc by Bank after

submission of bids:

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As besides the initial tender document, the Bank may post additional information/

Amendments/ Addenda/ Corrigenda/ Clarifications/ Responses to bidders’ queries

regarding the tender on its website. If any bidder needs to revise his submission:

- they may submit a letter giving

o list of documents being submitted afresh as part of technical bid, and

o list of documents to be ignored as part of earlier technical bid

o It should also have mention whether Price bid has to be revised. If same

has to be revised Price bid should be submitted in a separate sealed

envelope super scribing the words “Tender for storage facility along with

related services – Revised Price Bid - <Bidder’s Name> - Revision Sr.

<1/2/3…>”

o Documents other that price bid should be put in a separate envelope super

scribing “Tender for storage facility along with related services – Revised

Technical Bid - <Bidder’s Name> - Revision Sr. <1/2/3…>”

o All these documents should be placed in a sealed single larger envelope

super scribing “Tender for storage facility along with related services –

Revised Bid - <Bidder’s Name> - Revision Sr. <1/2/3…>”

o SECURITY DEPOSIT should not be submitted along with revision (as

same would have been submitted along with initial submission

- For any amendment/ addenda/ corrigenda from Bank’s side maximum one

revision can be filed by a bidder (if required consequent of changes by the Bank).

Such revisions would be acceptable only if consequent of the Bank’s action

necessity provide revised/ additional information, or there may be change in the

costing for the bidder.

The Vendor/s representative may be present at the time of opening of tenders. Date and

time of opening of Price Bid of technically qualified would be intimated separately by email

as furnished in Application.

Price bids of the agencies not satisfying the pre-qualification criteria (Part I) will not be

opened.

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Please note the Bank reserves the right to accept or reject the lowest or all offers without

assigning any reason therefore.

For further details/clarifications one can contact to persons mentioned in control sheet.

The tenders submitted should be as per this document. Any conditional tender will be

summarily rejected.

In regard of tendering process followings should be noted

i. All pages of each application, annexure & enclosure should be authenticated with

full signature & seal.

ii. Normally overwriting/ corrections should be avoided. However, if any should must

be authenticated with full signature. Bank reserves the right to reject any bid due to

improper authentication or ambiguity due to overwriting/ correction.

iii. All costs and expenses (whether in terms of time or money) incurred by the Bidder

in any way associated with or incidental to the preparation and submission of

responses/Bids, including but not limited to attendance at meetings, discussions,

demonstrations, etc. and providing any additional information required by Bank,

will be borne entirely and exclusively by the Bidder. IDBI Bank shall in no case be

held responsible or liable for such costs, regardless of the conduct or outcome of the

biding process including but not limited to cancellation / abandonment / annulment

of the bidding process.

iv. The Bidder is expected to examine all instructions, forms, terms and specifications

contained in the tender document Bid shall be deemed to have been made by the

Bidder after careful study and examination of the tender, with full understanding of

its implications. Each Bidder should, at its own costs without any right to claim

reimbursement, conduct its own investigations, analysis and should check the

accuracy, reliability and completeness of the information in this tender document

and wherever felt necessary obtain independent advice. The Bid should be precise,

complete and in the prescribed format, as per the requirement of this tender. Failure

to furnish all information required or non-submission of a Bid in accordance with

the tender document in each and every respect will be at the Bidder’s risk and may

result in rejection of the Bid for which IDBI Bank shall not be held liable or

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responsible. Any decision taken by IDBI Bank as to completeness of the Bid or

rejection of any / all Bid(s) shall be final, conclusive and binding upon the Bidder(s)

and shall not be question / challenged by the Bidder(s).

v. The tender document is intended solely for the information of the party to interest in

bidding. Any party may notify the Bank of any error, fault, omission, or

discrepancy found in this tender document as pre-bid query on or before the last

date of submission of pre-bid query by email.

vi. IDBI Bank reserves the sole right to amend / modify the tender document &/or

process and/or to include any addendum to this tender document. The Bidders shall

not claim as a right for requiring IDBI Bank to do the aforesaid.

vii. At any time before the deadline for submission of Bids, IDBI Bank may, for any

reason whatsoever, whether at its own initiative or in response to a clarification

requested by prospective Bidders, modify this tender document &/or process and all

such modifications shall be binding on them.

viii. Further to this document any information/ Amendments/ Addenda/ Corrigenda/

Extension of Dates/ Clarifications/ Responses to bidders’ queries regarding the

tender shall be posted on the Bank’s website. Any change due to such posting on

website shall be applicable & binding on all bidders.

ix. If required, in order to allow prospective Bidders reasonable time, in which, to take

the amendment/addendum into account in preparing their Bids, IDBI Bank at its

sole discretion reserves the right (but shall not be bound) to extend the deadline for

the submission of Bids. However, no request from the Bidder, shall be binding on

IDBI Bank for the same. The decision of IDBI Bank shall be final, conclusive and

binding on all the Bidder(s) and shall not be questioned / challenged by the

Bidder(s).

x. Notwithstanding the above, IDBI Bank in its sole discretion, may amend /modify

the tender after the deadline for submission of Bids and in such an event IDBI Bank

shall extend the deadline so fixed for submission of Bids.

xi. The document is not recommendation, offer or invitation to enter into a contract,

agreement or any other arrangement, in respect of the Services to be rendered/

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Scope of Work to be performed herein. The provision of the Services is subject to

observance of selection process and appropriate documentation being agreed

between the Bank and Successful Bidder(s) as identified by the Bank, after

completion of the selection process as detailed in the tender document.

xii. The application, price bid and all certifications need to be on the letter heads of the

Bidders/Clients of the Bidders.

Technical Evaluation: Technical bids shall be opened at place & time mentioned in

document control sheet. Representatives of bidders (maximum 2 from a bidder) may be

present during opening.

Proposals not conforming to the specifications may be rejected summarily. Any

incomplete or ambiguous terms/conditions will disqualify the offer.

The Bids will be evaluated on the basis of information/documents submitted by the

Bidders. As a part of evaluation process of Technical Bids, the Bank may also inspect the

Bidder’s premises. The Bank, at its sole discretion, may engage technical consultants for the

purpose.

The Bank at its discretion may call upon the Bidders to provide additional

information & or documents within timeframe provided by the Bank.

Date, time & venue of opening of commercials bids will be informed to technically

qualified vendors separated by emails to email ids of authorised persons and contact persons

mentioned by them in annexure-I.

IDBI Bank is not bound to accept the lowest or any Bid and has the right to reject

any or all Bids without assigning any reason whatsoever. IDBI Bank also reserves the right to

re-issue / re-commence the Bid process. Any decision in this regard by IDBI Bank shall be

final, conclusive, and binding on the Bidders.

*****

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SECTION 4

Terms & Conditions of the services

1. The tenure of the contract will be for 3 years at the fixed rate. Thereafter

arrangement can be extended on mutually agreed terms.

2. Security Deposit amount paid by a bidder is not transferable in favour of

other party/bidder

3. If further extension is not mutually agreed upon, still the Bank will have

right to continue with the facility on same terms & conditions for further 6

months.

4. The service provider will have to arrange extension of performance security

till the date contract / arrangement is extended as per bank’s discretion.

5. No additional charges shall be payable after Bank vacates the space after end

of agreement or by terminating the agreement.

6. Bank will also have option to surrender spaces in parts if agreed mutually.

7. The successful bidder will be issued offer letter, which should be accepted

unconditionally within 7 days of issuance of the letter.

8. Within 15 days of acceptance of the offer, the selected bidder shall be

required to execute service level agreements, indemnity bond and other

documents, as may be required in the form and manner acceptable to the

Bank. The incidental expenses of execution of Contract & indemnity

including but not limited to payment of proper stamp duty shall be borne by

the Successful Bidder

9. Bank can terminate the contract by giving 90 days notice without assigning

any reason. However, the service provider can terminate the contract by

giving minimum180 days notice.

10. Any delay by the Successful Bidder in the performance of its contractual

obligations, which the IDBI Bank in its sole discretion may adjudge, shall

render the Successful Bidder liable to any or all the following sanctions:

i. Termination of the Contract for default

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ii. Forfeiture of its security deposit

11. In case of deficiency of services Bank reserves the right to terminate the

contract without any notice and reserves right to recover the liquidated

damages from the Security Deposit or any amount payable by IDBI Bank to

the bidder / service provider

12. Tender without Security Deposit amount shall not be accepted. Security

Deposit will not carry any interest.

13. Security Deposit for unsuccessful bidders would be returned within 30 days

of finalization of the Vendor for performing the work.

14. The Bidders should agree to indemnify and hold the Bank harmless from all

losses, claims, damages, costs, taxes, duties, additions, penalties, interest

charges and expenses of any kind to which the Bank may be subjected to on

account of any proven warranty representations, unauthorized acts, fraud,

deed or thing done by Vendor & its employees, officers, agents,

subcontractors and Vendor will be liable for consequent damages that the

Bank may suffer.

15. Bank on its discretion can use the services for any of its office &/or

branches.

16. Throughout the period of contract the condition of the storage along with

amenities therein should be maintained in condition which should be

required for fulfillment of ‘Specification of Requirements’ as mentioned in

section -1.

17. Bidders shall allow & facilitate any person, officers, auditors, regulators or

authorized representative from bank to visit/inspect the Storage arrangement.

18. Vendor should comply with applicable Central, State and local laws,

ordinance, regulations in performing its obligations including the

procurement of licenses, permissions, certificates, etc. payment of taxes, as

required.

19. By applying for the tender the bidder confirms that they are having all

requisite licenses, registration and permissions etc required under the

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applicable laws for carrying out this activity and would keep them renewing

throughout the period of contract. They shall also be required to obtain any

additional license, permission, registration etc if due to change in law or

situation same is required to carry out the services.

20. The arrangement will be Principal to Principal. The staff / manpower

engaged by the service provider shall not have any recourse on IDBI Bank

or any of its employees. The Service Provider should comply with all the

Labour laws prevailing and as applicable from time to time.

21. The service provider selected should agree to meet the personnel of the

client periodically or as and when called upon to review its performance.

22. The service provider selected shall not assign the agreement and or any of its

obligations under this agreement to any third party without the prior written

consent of the Bank.

23. Bidders should acknowledge that during tendering or in connection with the

services to be performed under the contract all tangible and intangible

information received, obtained or disclosed, including all information,

documents and data shall be considered to be confidential and proprietary

information, if explicitly stated otherwise.

24. All the documents stored with the service provider shall be treated as

confidential and should not be accessed, copied, disclosed or distributed to

anyone including the owners, staff or agents of the service provider.

25. In the event of any misuse, Document/data lost or any reasons thereof which

could incurred a any type of loss to the Bank, The Bank reserves the right to

take necessary action including inter alia, but not restricted to deducting a

suitable amount from the monthly bill or recovering from other amount

payable to service provider by IDBI Bank or Security Deposit.

26. Bills will be submitted to our office on Monthly basis on completion of

particular month. Bank will process the bill in due course and payment will

be settled. Bank shall deduct the tax at source at the prevailing regulations.

Bank in turn will issue TDS certificate to the vendor by financial year

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ending. A vendor has to make arrangement to collect the TDS certificates

from bank.

27. Payments shall be made by electronic mode only. For the same the selected

service provider shall be having an account with IDBI Bank & the details

thereof shall be mentioned on the invoices.

28. The bills should normally be submitted within 5 days of end of month.

Normally bills are settled within 30 days of its submission. However, no

interest / penalty would be admissible for the time taken in payment.

29. On termination of the agreement or on expiry of the period of this

Agreement, Vendor shall allow retrieval of all the records in its possession

to the designated authorised official of Bank. Any additional charge for

allowing such retrieval should not be demanded.

30. All disputes or differences, whatsoever, arising between the parties out of or

in relation to the terms and conditions, meaning and operation or effect of

this tender Document or breach thereof shall be settled amicably. In case

they are not able to settle the disputes or differences between them amicably,

the same shall be settled by arbitration in accordance with the Indian Laws

relating to arbitration viz Arbitration and Cancelation Act, 1996 and the

award made in pursuance thereof shall be binding on the parties. The

Arbitrator/Arbitrators shall give a reasoned award. Each Party to the dispute

shall appoint 1 arbitrator each and the two arbitrators shall jointly appoint

the third or the presiding arbitrator. In case, the Bidder/Successful Bidder

fails to appoint its arbitrator or any conflict in the appointment of the

arbitrator, sole arbitrator appointed by IDBI Bank will arbitrate the matter

and decision of such arbitrator shall be binding on the parties. The

arbitration proceedings shall be conducted in English language. Each Party

shall bear the cost of preparing and presenting its case, and the cost of

arbitration, including fees and expenses of the arbitrators, shall be shared

equally by the Parties unless the award otherwise provides. Any appeal will

be subject to the exclusive jurisdiction of courts at Ahmedabad.

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31. Storage area should be insured against fire, flood, cyclone and other natural

calamity besides theft, burglary etc. and the service provider will bear the

cost of such insurance and any loss/ damage and the copy of the policy shall

be shared with the Bank from year to year basis.

32. Storage should be available on all working days of Bank. Storage timing

should match Bank’s working hours. If required Bank the service provider

shall be required to extend services on holidays also.

33. If a Force Majeure situation arises, the Service provider shall promptly

notify IDBI Bank in writing of such conditions and shall serve the notice on

IDBI Bank within 15 (fifteen) calendar days from the date of happening of

Force Majeure and also submit all necessary proof to the satisfaction of IDBI

Bank and the time when the Service provider is likely to resume its

obligations. IDBI Bank shall decide the happening of the Force Majeure and

the decision of IDBI Bank shall be final, conclusive and binding on the

Service provider. Unless otherwise directed by IDBI Bank in writing, the

Service provider shall continue to perform its obligations under the Contract

as far as it is reasonably practical, and shall seek all reasonable alternative

means for performance not prevented by the Force Majeure event. The

decision of IDBI Bank in deciding whether the event is force majeure or not,

is at the sole discretion of IDBI Bank and binding on the Service provider. In

such a case, the time for performance shall be extended by IDBI Bank (but

shall not be bound to) by a period(s) not less than the duration of such delay.

If the duration of delay continues beyond a period of one month, IDBI Bank

and the Service provider shall hold consultations with each other in an

endeavor to find a solution to the problem and in the event of not finding a

solution, IDBI Bank shall be entitled to terminate the Contract without being

responsible or liable to any damages. Notwithstanding the above, decision of

IDBI Bank shall be final and binding upon the Service provider.

*****

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Disclaimer, Meanings & interpretations Disclaimer: The information contained in this tender document or information provided subsequently to the bidder(s) or applicants whether verbally or in documentary form, by or on behalf of IDBI Bank Limited (IDBI Bank/Bank), is provided to the bidder(s) on the terms and conditions set out in this tender document and all other terms and conditions, subject to which such information is provided. This tender document is not an agreement and is neither an offer nor an invitation to offer by IDBI Bank. This tender is to invite proposals from applicants who are qualified to submit the bids (“Bidders”). The purpose of this tender is to provide the Bidder(s) with information and to assist them in formulation of their proposals (Bids). This tender does not claim to contain all the information, which each Bidder may require. Each Bidder should, at its own costs without any right to claim reimbursement, conduct its own investigations, analysis and should check the accuracy, reliability and completeness of the information in this tender document and wherever felt necessary obtain independent advice. IDBI Bank makes no representation or warranty and shall incur no liability under any law, statute, rules or regulations as to the accuracy, reliability or completeness of this tender document. IDBI Bank may in its absolute discretion, but without being under any obligation to do so and without prejudice to its rights, update, amend or supplement the information in this tender document. IDBI Bank reserves the sole right to amend / modify the tender document and/or to include any addendum/corrigendum to this TENDER. The Bidders shall not claim as a right for requiring IDBI Bank to do the aforesaid. The amendments/addendum/corrigendum made to this tender document and process shall be hosted on the Bank’s website only and all such amendments shall be binding on all prospective Bidders. The information contained in this tender document is selective and is subject to update, expansion, revision and amendment. IDBI Bank does not undertake to provide any Bidder with access to any additional information or to update the information in this tender document or to correct any inaccuracies if any therein, which may become apparent. IDBI Bank reserves the right of discretion to change, modify, add to or alter any or all of the provisions of this tender and/or the bidding process, without assigning any reasons whatsoever. Such change will be intimated or made accessible to all Bidders or can be accessed in website of IDBI Bank. Any information contained in this tender document will be superseded by any later written information on the same subject made available/accessible to Bidder(s) by IDBI Bank or hoisted in the website of IDBI Bank.

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Information provided in this tender document is on a wide range of matters, some of which may depend upon interpretation of law. The information given is not intended to be an exhaustive account of statutory requirements and should not be regarded as a complete or authoritative statement of law. IDBI Bank does not own any responsibility for the accuracy or otherwise for any interpretation or opinion on law expressed herein. Further, IDBI Bank also does not accept liability of any nature whether resulting from negligence or otherwise howsoever caused arising from reliance of any Bidder upon the statements contained in this tender document. IDBI Bank reserves the right to reject any or all the tenders/ expression of interest /proposals /Bids received in response to this tendering process at any stage without assigning any reason whatsoever and without being liable for any loss/injury that Bidder might suffer due to such reason. The decision of IDBI Bank shall be final, conclusive and binding on all the Bidders/parties directly or indirectly connected with the bidding process. Bids not satisfying the procedure prescribed in the tender document will be treated as invalid and rejected summarily. Meanings & interpretations Tender Document: Besides this document hosted on the website of IDBI Bank Ltd., this shall contain also contain any further amendments/ addenda/ corrigenda/ extension of dates/ clarifications/ responses to bidders’ queries posted on the Bank’s website. Records: Documents etc which Bank on its discretion feels required to be stored safely and shall be required for possible presentation / supply / return to owner. Same may be of paper or otherwise, kept in boxes, files or otherwise. Applicable Law: With respect to any person all laws, statutes, treaties, rules, regulations, determinations, orders, notifications, writs, processes, decrees, injunctions, judgments or awards of an arbitrator, a court or any other governmental authorities and all governmental authorizations binding upon or applicable to such person or to any of its property or assets. Site: The place at which the facilities & services are to be provided or places approved by IDBI Bank for the purposes of the Contract together with any other places designated in the Contract as forming part of the Site.

Good/Best Industry Practice: The exercise of degree of skill, diligence and prudence which is expected from a highly skilled experienced and internationally recognized and reputed

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service provider engaged in the same type of undertaking engaged in similar activity under similar circumstances and acting generally in accordance with the prevailing laws, rules, regulations codes and industry standards. The Contract: The agreement to be entered into between IDBI Bank and the Successful Bidder as recorded in the contract form duly signed by the parties, including all annexure, schedules, exhibits, supplements, appendices, amendments, revisions, notations and modifications thereof , as indicated/spelt out in this tender. Bidder: Includes any person/firm/company who has/have participated in the bidding process. Successful Bidder / Service Provider: Bidder whose Bid has been accepted by IDBI Bank and to whom work has been awarded and shall include its authorized representatives, successors and permitted assigns. IDBI Bank/Bank: IDBI Bank Limited including its successors and assigns. The Contract Price: The price/compensation, payable to the Successful Bidder under and in accordance with the Contract, for the due performance and observance of its contractual obligations under and in accordance with the Contract. Confidential Information: (i) intellectual property information and information relating to Intellectual Property Rights; (ii) technical or business information or material not covered in (i); (iii) proprietary or internal information related to the current, future and proposed products or service(s) of the Bank including, financial information, process/flow charts, business models, designs, drawings, data information related to products and service(s), procurement requirements, purchasing, customers, investors, employees, business and contractual relationships, business forecasts, business plans and strategies, information the Parties provide regarding third parties; (iv) information disclosed pursuant to the Contract and (v) all such other information which by its nature or the circumstances of its disclosure is confidential. Intellectual Property Rights: means any patent, copyright, trademark, trade name, design, trade secret, permit, service marks, brands, propriety information, knowledge, technology, licenses, databases, computer programs, software, know how or other form of intellectual property right, title, benefits or interest whether arising before or after the execution of this Contract and the right to ownership and registration of these rights. Force Majeure: means an event which is beyond the control of the Bidder and not involving the Bidder's fault or negligence and not foreseeable. Such events may include, acts of god

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acts of war and unforeseen natural calamity. Interpretations In this tender/ in the Contract, unless a contrary intention is evident: Time is the essence in the performance of the Parties’ respective obligations, if any time

period specified herein is extended, such time shall also be of the essence.

The clauses/headings are for convenient reference(s) only and do not form part of this

tender/ the Contract;

unless otherwise specified, a reference to a clause number is a reference to all of its sub-

clauses;

unless otherwise specified, a reference to a clause, sub-clause or section is a reference to

a clause, sub-clause or section of this tender/ the Contract including any amendments or

modifications to the same from time to time;

a word in the singular includes plural and a word in the plural includes singular;

a word implying a gender includes any other gender;

a reference to a person includes a body corporate also;

a reference to legislation includes legislation repealing, replacing or amending that

legislation;

where a word or phrase is given a particular meaning, it includes the appropriate

grammatical forms of that word or phrase, which have corresponding meanings;

Reasonability and materiality of "doubt" and "controversy" shall be at the sole discretion

of IDBI Bank.

The words not expressly defined herein shall have meanings ascribed to them in the

General Clauses Act, 1897 or such other relevant applicable law as amended from time to

time.

In case of a difference of opinion on the part of the Bidder in comprehending and /or

interpreting any clause/provision of this tender after submission of the Bid, the

interpretation by IDBI Bank and decision of IDBI Bank in this behalf shall be final,

conclusive and binding on the Bidder(s).

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*****

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Annexure I Application for Tender

To, The Deputy General Manager, IDBI Bank Ltd Regional Processing Unit, 2nd Floor Shangrila Arcade, 100ft road, Nr Shyamal Cross Road, Satellite, Ahmedabad-380015 Dear Sir, Tender for Storage Facility & related services

1. Having gone through the Tender Document for the aforesaid job, we

…………………………………………………………………(name & address of

service provider) offer ourselves for extending the service in conformity with your

requirements and the terms and conditions set for the same.

2. As part of the application we are submitting the following documents in same

order:

Sr. Document 1. Application for tender in annexure-I – {This document itself}

2. Security Deposit : Amount Rs. 25,000/- Drawn on Bank…………………………………………. DD No. :………………….. Issuance Date:……………………….

3. Details of the applicant in annexure – II

4. Details of the storage offered annexure – III

5. A set duly signed & stamped on all pages containing the original tender document and additional addenda/ corrigenda or any other related information posted by The Bank on its website in matter of the tender

6. Certified copy of PoA in favour of Person(s) Authorised along with related charter documents in favour of signatory

7. Copy of sanction Building plan, completion certificate, layout of racks 8. Certificate from a chartered engineer regarding space being offered

confirming its being fire resistant and that sufficient measures to control fire, pest, seepages & leakages and any other risk for records in paper format have are available. It should also certify that the structure and proposed usage as per regulatory approvals & residual life of structure should be not less than 11 years.

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9. Copy of PAN, Service Tax Regn. No. & Shop Act license (as applicable)

10. Copy of ownership document of the premises / lease deed

11. If there is any loan or charge on the property NOC from lender/ chargeholder along with lender’s certificate that loan is fully regular & being repaid timely. (If applicable)

12. Any other additional document which applicant intends to submit

13. Annexure – V : Bidder’s Authorization Certificate 14. Annexure – VI : Work Experience Certificate 15. Annexure – VII : Self Declaration 16. Annexure – VIII : Certificate of Conformity

17. Annexure XI: Financial Details as per Audited Accounts 18. Annexure X : List of Records Storage Centers

3. We hereby confirm that we fulfill the eligibility criteria and we are capable &

competent to provide the services without any deficiency.

4. We undertake to accept the offer unconditionally within 7 days of issuance, if

Bank selected us issues us the offer letter. We shall also arrange execution of

agreement, indemnity and any other document as required in Ahmedabad within

15 days of acceptance.

5. We agree to abide by the terms and conditions of the tender, and any

modifications thereto, and it shall remain binding on us.

6. We have read & understood the documents entirely and note that Bank

a. would not open the price bid (Part- II) of the vendor who has not qualified

in the technical bid (Part-I)

b. reserves the right to reject lowest and / or all other offers without assigning

any reasons therefore.

c. may offer the same type of services to more than one agency

d. can ask for additional documents & information

7. We hereby confirm that there is no loan taken or charge created on the property

where space is being offered.

-or-

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The property where the space is being offered is under charge of

…………………………. (name of the lender charge holder). NoC from them

along with certificate that the loan is fully regular & being timely repaid is

attached herewith. (strike-off which is non-applicable)

8. We are aware that besides the initial tender document, the Bank may post

additional information/ Amendments/ Addenda/ Corrigenda/ Extension of Dates/

Clarifications/ Responses to service providers’ queries regarding the tender on its

website. We have gone through the tender section of Bank’s website and this

submission confirms with the information/ Amendments/ Addenda/ Corrigenda/

Extension of Dates/ Clarifications/ Responses to service providers’ queries posted

till ….., 2017.

9. In case we need to amend our tender submission as per any further posting on

related information on its website we shall submit another sealed revised tender.

10. We declare that our agency has never been involved in providing services to any

anti social groups/out lawed organization and / or our agency has never been

involved in any kind of fraud/legal cases arises out of.

11. We are agreeable to execute agreement and indemnity as per the draft provided in

the Tender paper without any conditions/modifications.

12. In this tendering process service provider, following person(s) have been

authorised to represent us. All actions of these persons in matter of this tender &

subsequent contract should be binding on us till specific contrary information is

provided. Certified copy of power of attorney authorizing them &/or related

chartered documents have been attached as part of enclosure - ….. Signatures of

these person(s) are there in PoA.

Authorised Person – 1 Authorised Person – 2 (if any)

Name

Designation

Mobile No.

Landline No. (with STD)

Email Id.

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Fax no.

# if there are more than 2 authorized persons are there, respective details can be provided in

additional columns

13. We hereby provide details of contact person(s) in addition to authorized persons,

who can be contacted in our organization for matters related to this tender.

Contact Person – 1 Contact Person – 2

Name

Designation

Mobile No.

Landline No. (with STD)

Email Id.

Fax no.

# if there are more than 2 contact persons in addition to authorized persons are there,

respective details can be provided in additional columns

(mobile no. & email ids should be provided for authorised & contact persons)

14. As token of our going through all the details furnished in the tender and accepting

all the terms & conditions unconditionally, we are herewith attaching a set duly

signed & stamped on all pages containing the original tender document and

additional addenda/ corrigenda or any other related information posted by the

Bank on its website in matter of the tender.

Signature of the authorized person: Name of the signatory : (in block capital letters) Seal of the Vendor: Place: Date:

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Annexure II Details of Service provider

1. Name of Service

provider

2. Registered/ Head Office

Address

3. Type of entity /

Constitution

[ ] Individual [ ] Proprietorship [ ] Partnership [ ] Company [ ] Other. Please specify ……………………..

4. Date of Registration/

Establishment

5. PAN

6. Service Tax Regn. No.

7. VAT Reg. No.

8. List of customer(s) for

storage services

9. Storage services being provided since

10. Details of ownership

(Name of proprietor /

partners/ directors}

Name Designation PAN Address

11. Bank A/C Details Bank Name: ……………………… Br. Address: ………………………. A/C No.: …………………………..

Signature of the authorized person ______________________________

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Name of the signatory (in block capital letters) _____________________

Seal of the Vendor___________________________________________

Date: _______________

Annexure III

Details of Facility being Offered

Sr. Particulars Remarks 1. Full address of facility with

Landmark

2. Total built up area of construction

3. Year of Construction

4. Sanction of structure Building plan approving authority.:…………… Ref. no. & date of approval:……………. Date of completion certificate:……………..

4. Distance by through which trucks & tempos can travel during any normal days from IDBI Bank, RPU

…………… KMs

5. Details of public transport available at/ near location

Name of nearest bus stand : Distance: Name if railway station: Distance Name & Distance of nearby point (s)from which auto rickshaw / taxis are available regularly:

6. Whether the facility is having landline telephone connection

Yes / No If yes, Tel. Nos………

7. Whether any existing facility is there to received email

Yes / No If yes, Email Ids.

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8. Carpet area of the space proposed to be allocated to IDBI Bank for immediate requirement (Please attach a layout of the structure highlighting the proposed area )

…………………. Sq. Ft.

8(a). Whether there is existing CCTV coverage at the facility (tick whichever applicable)

Yes, all entrance & exits of the proposed area Yes, but not at all entrance & exits of the proposed area No

8(b). If CCTV system is there:

No. of days for which data is stored

Whether access of same is restricted

…………… days Yes / No If yes who has access right & what is method of access control ………………………………….. …………………………………..

9. Whether the area proposed to be offered to IDBI Bank is having smoke detectors

Yes / No If yes, number of smoke detector nodes in the area.

10. Details of fire fighting / fire extinguishers at location (no., make & type)

11. Whether security guards been deployed at the location

Yes/ No. If yes name of agency though which these have been hired……………… No. of guards deployed during day time…… No. of guards deployed during nights ……….

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12. Provision of power back-up (tick whichever applicable)

Generator Inventor None

13. Ownership of premises Owned by service provider

Taken on lease by service provider and having residual lease period more than 66 months

14. If the proposed space is not on ground whether lift for goods is available there

Yes / No.

Signature of the authorized person ______________________________

Name of the signatory (in block capital letters) _____________________

Seal of the Vendor___________________________________________

Date: _______________

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Annexure IV Format of power-of-attorney in favour of person authorised

POWER OF ATTORNEY

(On Stamp Paper of relevant value)

Know all men by these presents, we (name of the Service

provider and its address) do hereby appoint and authorize Shri / Smt _______

(full name and residential address) who is presently employed with us and holding the

position of as our attorney, to do in our name and on our

behalf, all such acts, deeds and things necessary in connection with or incidental to our

proposal for providing document storage along with related services, in response to the

tender floated by IDBI Bank Ltd (hereinafter referred to as IDBI Bank/ the Bank), including

signing and submission of all documents and providing information/responses to IDBI Bank

in all matters in connection with our Bid.

We hereby agree, declare and undertake that all the acts, deeds and things lawfully done by

our said attorney shall be construed as acts, deeds and things done, performed and executed

by us and we hereby agree to ratify and confirm all acts, deeds and things lawfully done by

our said attorney pursuant to this irrevocable Power of Attorney and that all acts, deeds and

things done by our aforesaid attorney shall always be deemed to have been done by us.

Dated this _____ day of ____________________ 2017 For

(Signature) (Name, Designation and Address)

Accepted

(Signature of Attorney) (Name, Title and Address of the Attorney) Date: Witnesses : 1) (Name, Signature & Address) 2)(Name, Signature & Address)

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Note:

1. The mode of execution of the Power of Attorney should be in accordance with the procedure, if any, laid down by the applicable law and the charter documents of the executants and when it is so required the same should be under common seal affixed in accordance with the required procedure.

2. Also, wherever required, the Service provider should submit for verification the extract of the charter documents and documents such as a resolution/power of attorney in favour of the Person executing this Power of Attorney for the delegation of power hereunder on behalf of the Service provider.

3. In case the Application is signed by an authorized Director / Partner or Proprietor of the Applicant, a certified copy of the appropriate resolution / document conveying such authority may be enclosed in lieu of the Power of Attorney.

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Annexure V

Bidder’s Authorization Certificate To, The Deputy General Manager, IDBI Bank Ltd Regional Processing Unit, 2nd Floor Shangrila Arcade, 100ft road, Nr Shyamal Cross Road, Satellite, Ahmedabad-380015

<Bidder’s Name> , <Designation>

is hereby authorized to sign relevant documents on behalf of the company in dealing with Tender of reference <Tender No. & Date>

.The concerned personnel is also authorized to attend meetings & submit technical & commercial information as may be required by you in the course of processing above said tender.

Thanking you,

Authorised Signatory

<Company Name>

Seal

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Annexure VI Work Experience Certificate

Name of the firm:

S. No.

Name of Nationalized/ Scheduled/Commercial Banks for whom the bidder is providing Record storageservices

StartDate

Valid till

No. of years served

Current volume of records stored (in Cft.)

1

2

3

4

5

6

7

8

9

10

Total

* Bidder should produce copies of valid agreements as documentary evidence for abovementioned information. Signature of the bidder:

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Annexure VII

Self Declaration

Ref: Date:

To,

The Deputy General Manager, IDBI Bank Ltd Regional Processing Unit, 2nd Floor Shangrila Arcade, 100ft road, Nr Shyamal Cross Road, Satellite, Ahmedabad-380015

In response to the tender No. dated as owner/ partner/ Director

of I / we hereby declare that our Agency

is having unblemished past record and was not declared ineligible for corrupt & fraudulent

practices either indefinitely or for a particular period of time.

Name of the Bidder:

Signature:

Seal of the Company:

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Annexure VIII

Certificate of Conformity

Date:

To,

The Deputy General Manager, IDBI Bank Ltd Regional Processing Unit, 2nd Floor Shangrila Arcade, 100ft road, Nr Shyamal Cross Road, Satellite, Ahmedabad-380015

CERTIFICAE

This is to certify that, the services for Record Storage and Management System which we shall

provide, if we are awarded with the work, are in conformity with the Scope of Work in the

Tender document. We also certify that the price I have quoted per unit cost basis is inclusive of

all the cost factors involved in the execution of the project, to meet the desired standards set out

in the Conditions of the contract.

Signature:

Name:

Designation:

Seal:

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Annexure XI Financial Details as per Audited Accounts

Years FY 2013-14 FY 2014-15 FY 2015-16 Average

Turnover Total From

Record Storage Services

Total From Record Storage Services



Turnover (Rs. 000)

Profit (Rs. 000)

*The bidder should submit copies of Audited Accounts Statements.

Signature:

Name:

Designation:

Seal:

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Annexure X List of Records Storage Centers

S. No.

Records Storage Centre Addresses

Owned or on Lease

Records StorageArea in Sq. Ft.

Records StorageCapacity in CFT.

Occupied Spare Occupied Spare

1

2

3

4

5

6

7

8

9

10

Total

*Bidder should submit copy of lease/ ownership document.

Signature:

Name:

Designation:

Seal:

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S. No. Name of Item Units Rate

1. Storage Charges and maintenance Charges Per cu.ft

2. File Registration Charges Per file

3. Refilling Charges Per file

4. File retrieval Charges (Physical)

Per file

5. File Retrieval Charges (scanned base) Per file

6. Material premium boxes #

Size of box in cms (L*H*W) 40*25*30 (i.e. approx 1 Cubic feet)

Note: Apart from the above schedule of charges the bidder must quote any other rates applicable # The storage cartons must be dust resistant with flaps or a lid forming a seal against airborne particles as per following specifications. Carton design: 5 ply bottom minimum with corresponding 3 ply top lids with tuck-in on the top on the width sides. Board properties: Top minimum 180 GSM 24 BF paper and rest 140 GSM 20 BF.

Annexure XI Commercial Bid Format

Price Schedule for the proposed Record Storage and Management Systems:

The bidder should quote prices as per following schedule. (Amount in Rs.)

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