ICT FKE COMMITTEE 2012

ICT @FKE 2012

ZAMANI-VINCENT-ZAWANI-SAIFUZAM-TC MA-SUBKI-RIDZUAN-NORFAZLIZAH-AISHAH-SAFAR

information pass down & awareness

Welcome 2012, Good Bye 2011

What had WE achieved so far in terms of cost reduction in 2011?

Total Saving 662 ~

RM6620

Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec

270252

30

100

150

195

250

100

200

110 100

190

50

235

120

50

100 100

50

200

10080

100 100

Paper Usage in FKE by RimY2010 Y2011 Y2012

Welcome 2012, Good Bye 2011

Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec0.00

1,000.00

2,000.00

3,000.00

4,000.00

5,000.00

6,000.00

7,000.00

8,000.00

9,000.00

10,000.00

Printers Maintenance Cost at FKE

2010 2011

Total Saving

~RM8000

Awareness on the printing process - COST

Cost for a printed paper 1 paper = RM0.041 X print black & white = RM0.031 X print colour = RM0.60

1 or multiple X wrong printing?? WASTE…Cost for photocopy machine in FKE

3rd Floor + Admin = RM2200/monthGround Floor = RM1455/month1st Floor Staff = RM4000/monthDocushare = RM2890/month

Rental in

FKE @ RM10545 /month

Awareness on the printing process

Print and Spend wisely for working purposes only.

There are technologies and FREE Highly recommended to post your notes online! Reduce printing and free distribution notes to

students

It’s FREE & It’s EASY & It’s FASTER

Awareness on the printing process

Why the awareness To reduce down the management expenses Educate the staff on the new tech etc. for better ..

We definitely love our country … don’t turn it

as a second Greece

U-Learn Updates

Statistic by Semesters (more than 5 hits)

ULearn Data

All users can create their own accounts now!!

BEKC BEKE BEKM BEKP DIP

62.50%

30.00%

63.16% 61.11%

0.00%

80.00%

60.00%

82.35%

66.67%

90.00%

Statistic active users in FKE

Sem 2 11 Sem 1 12

21%

16%

22%18%

24%

Breakdown by department in Sem 1

BEKC BEKE BEKM BEKP DIP

EMAS Software Deployment

Officially launched in Nov 2011

BEKC

BEKE

BEKM

BEKP

DIP

40.00%

70.00%

52.94%

33.33%

50.00%

Percentage users had used EMAS

16%

28%

21%

14%

20%

Breakdown by departments

BEKC BEKE BEKM BEKP DIPMicrosoft Office Excel Worksheet

Turn It In Deployment

Started used in Sem 1 2012 for report checking..

By Sem 1 2013 – 100% users goal

BEKC BEKE BEKM BEKP DIP

70.00%

30.00%

64.71%

73.33%

60.00%

Percentage Account users registered with

Turn It In

23%

10%

22%25%

20%

Breakdown users by departments

BEKC BEKE BEKM BEKP DIP

Microsoft Office Excel 97-2003 Worksheet

Lab online booking

Officially launched in Nov 2011Work as reminder too for lecturers

Final Exam Improvement

First cycle completed for both Diploma and Degree

2nd Cycle on the way with additional improvement

So what had we had improve Better organization in exam hall Faster in checking attendance slip Faster way in dealing the key in marks More time can be spent with families and

shopping ;-)

Wireless Coverage @FKE

FKE-GBFKE-1BFKE-2BFKE-3B

FKE-GAFKE-1AFKE-2AFKE-3A

FKE-1C1FKE-1C2FKE-BILIK MESYUARAT

Please remember that PASSWORD is not supposed to be distributed!!

After 5 minutes

New Service – Travelers workstation

– Spot the differenceIt is really annoying when someone take over

your working desk and use it like theirs …

Busy ..Busy ?

Busy ..Busy ?

New Service – Travelers workstation

Two working traveler workstations had been setup for printing and remote login to your system from admin.

New upgrades …

Meeting rooms SEMI-upgraded ..

No more Laptop borrow from the admin office – cut down 10 minutes Laptop setup for 10 minutes before meeting so your meeting

can start after that 10 minutes … (unless it is on purpose so you can escape)

No more hassle to plug here and there … Double work and cost us time to gossip, which is good too .

New Service - Meeting room upgrades

You can just bring ONLY yourself to the meeting and chair the meeting & still perform

+ remote login to your PC

If you’re Geek enough, you can remote

control your pc from

Smartphone or tablet

New Service – Meeting room upgrades

Why remote is better? You’re directly working on your office PC No need to write on notepad first and then

retype in your computer. save paper Centralized your work

How to remote? Get your IP and remember it 10.96.1.XXX Setup your PC to enable remote login Login from other PC to remote control

Web Site update

Web master in 2012

Vincent Loi & Saifuzam

All outdated information if needed to be updated please send email request to

webmaster

Please check accordingly

Grooving@FKE

Groove now is an obsolete product ….. Improvement in Microsoft Office 2010

Now groove is called Share Point in Office 2010You can upgrade your MO2010 at ftp.utem.edu.my

RECOGNIZE THIS ICON?

In 2010Groove had obselete

SO HERE COMES ..

Academic Calendar Launching

A centralized electronic calendar for academicians reference

How to use it? Demo realtime -----

Docushare Official Lauching

A ‘place’ online where we share files among us

Problem before.. Lecturer having hard time to find the material and

resources for the teaching when new semester starts In & Out of ISO files from the room to make as

references giving problems to the ISO team in file management.

Other reference materials such as the letter head, AEC files sharing are not that easy.

Docushare Official Lauching

Docushare maintenane fee = RM2890/month

What are the things that we share here? Files subjects content electronically Standard versionalize files Sample letterhead

Link http://10.96.1.97:8080/docushare/dsweb

Docushare Official Lauching

Docushare current file status available

BEKC BEKE BEKM BEKP

71.43%

77.78%

93.33% 93.75%

Percentage Complete Scanning Docushare

Percentage

Docushare Official Lauching

It is a “helping each other” methodBy the end of the semester, this file will be

needed to be uploaded by the coordinator

1. Teaching Plan2. Tutorial & Exercise3. Test 1 and Test 2 with schema4. Final exam with schema5. Lab sheet

Launching! @FKE

Why the awareness is important?

We live in a constant environment upgrades. Brain and OS of a computer continuously evolves .. Why can’t we?

Why the awareness is important?

If disagree, you may want to ask Pusat Kom to replace your computer with a typewriter and please do not complaint.. No doubt a typewriter can write mail too

Adapting to technologies helping us to simplify things … towards Work Life Effectiveness (WLE)

2012 Observation MAF – Real time

2009 – 2010Zero2011So so … ada, tapi sorok2 sbb malu malu …2012 Jan - MAF1 Desktop15 laptops 3 tabletsDozen of smartphones…

Conclusion -- We had changed and We ICT team do appreciate on your support

& feedback…

Q&A

@FKE