IBM Software Group · 10/28/2005 · Knowledge Management • Searching & Retrieve •...
Transcript of IBM Software Group · 10/28/2005 · Knowledge Management • Searching & Retrieve •...
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IBM Software Group
© 2005 IBM Corporation
探索新一代商業文件生命週期管理平台
使用 DB2 Document Manager
I/T Advisory SpecialistMiki Chien 簡銘志[email protected]
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IBM Software Group | DB2 Data Management Software
IBM DB2 Document Manager © 2005 IBM Corporation2
Agenda
What is Document Management
DB2 Document Manager Features
Why do you need DB2 Document Manager
Integrated with AutoCAD, MS Office and Lotus Notes Demonstration
Q & A
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IBM Software Group | DB2 Data Management Software
IBM DB2 Document Manager © 2005 IBM Corporation3
What is Document Management?Document Management is the act of creating, storing, retrieving, collaborating and editing documents stored in digital form.Document is an electronic file or set of files that make up an item of information
Knowledge Management
• Searching & Retrieve
• Library/Taxonomy Management
• Foldering
• Multiple File format
• Publishing Renditions – PDF, TIFF
Document Management
• Complex Document Handling
• Versioning & Relationship Mgmt.
• Create/Edit
• Collaboration
• Storage
• Records Management
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IBM Software Group | DB2 Data Management Software
IBM DB2 Document Manager © 2005 IBM Corporation4
What is Compound Document Management?Some information exists in the form of “Compound Documents” – which are “a set of files” that have multiple related attachments for example:
•A word processing report that contains a link to a financial spreadsheet
•An email message that contains an attachment
•A presentation containing a link to a video clip
•A XML document consisting of hundreds of information element
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IBM Software Group | DB2 Data Management Software
IBM DB2 Document Manager © 2005 IBM Corporation5
Document Publishing - it’s everyone’s business!
Documents are at the heart of almost every business today
Many other business processes depend on their existence.
Just capturing the paper doesn’t address the issues at hand
Electronic documents are being created and altered at an alarming rate…by just about everyone in your organization!
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IBM Software Group | DB2 Data Management Software
IBM DB2 Document Manager © 2005 IBM Corporation6
The Need for Robust Document Management
Information objects are becoming more granular and their reuse and control is becoming more critically important – RELATIONSHIPS
Documents need to be under control from the moment of creation until their final disposition – LIFECYCLE
Users of document management systems need to enjoy the interfaceand also be able to work from within their familiar desktop applications –APPLICATION INTEGRATION
No matter how much information is stored in a repository, none of it is of any use unless it can be easily found when needed – EASE OF USE
Useful document management systems are ones where the users ask for change and the successful ones are those where the changes can be made rapidly – EASE OF DEPLOYMENT
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IBM Software Group | DB2 Data Management Software
IBM DB2 Document Manager © 2005 IBM Corporation7
What is DB2 Document Manager?An Integrated Document & Records Management Solution that enables increased efficiency and reduced costs through:
• Managing the states and transitions occurring throughout a document's lifecycle - from creation to final disposition.
• Allowing users to create, manage and control documents through familiar applications and interfaces.
• Improving the capabilities of your knowledge workers through:• integration with familiar Office & CAD applications• relationship management for related documents• integrated lifecycle and records management
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IBM Software Group | DB2 Data Management Software
IBM DB2 Document Manager © 2005 IBM Corporation8
Robust Document Management Services
Compound Document Support
Robust Application integrationw/MS Office and CAD applications
Integrated Records Managementw/MS Office and CAD applications
Lifecycle Management
Dynamic AdministrationCustomize the User Interface & Integrated App.Function
Add Rules based lifecycles, records management on the fly!
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IBM Software Group | DB2 Data Management Software
IBM DB2 Document Manager © 2005 IBM Corporation9
Architecture – Servers and Services
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IBM Software Group | DB2 Data Management Software
IBM DB2 Document Manager © 2005 IBM Corporation10
You can rest easy with DB2 Document ManagerKnow you can locate the right version of the document you need - whenever you need itKnow you can locate the right version of the document you need - whenever you need it
Quickly find information related to a specific account, client, subject, etc…along with all associated documents.Quickly find information related to a specific account,
client, subject, etc…along with all associated documents.
Rest assured that your “official” documents have been approved, are auditable and follow your business rules.Rest assured that your “official” documents have been
approved, are auditable and follow your business rules.
Help meet internal and external compliance requirements including ISO, OSHA, Sarbanes Oxley,etc.Help meet internal and external compliance
requirements including ISO, OSHA, Sarbanes Oxley,etc.
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IBM Software Group | DB2 Data Management Software
IBM DB2 Document Manager © 2005 IBM Corporation11
Why IBM DB2 Document Manager?
“It's not about killer applications anymore, it's about killer platforms. It's about portfolio breadth and about the size and ability to invest in R&D to build, develop and maintain platforms…as users move away from traditional IT architectures towards services-oriented ones.” – IDC, 2004
“It's not about killer applications anymore, it's about killer platforms. It's about portfolio breadth and about the size and ability to invest in R&D to build, develop and maintain platforms…as users move away from traditional IT architectures towards services-oriented ones.” – IDC, 2004
IBM’s Document Management solutions offer: Breadth of portfolioScalabilityCross platform flexibilityTechnical supportLongevity in the marketplace
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IBM Software Group | DB2 Data Management Software
IBM DB2 Document Manager © 2005 IBM Corporation12
Integration with Enterprise Content Management
DB2 Content Manager Library Server
DB2 Content ManagerResourceManagers
CMAPI
DataAccessLayer
LibraryObject
ServerCache
ActiveXAPI
IDM SERVICES:LifecycleRendtionPrint/PlotProcess
Notification
BUSINESS APPS:
MS OfficeLotus NotesMS Outlook
AutoCAD
IDM CLIENTS:DesktopDesigner
DB2 UDB
CLIENT DM SERVER CM SERVER
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IBM Software Group | DB2 Data Management Software
IBM DB2 Document Manager © 2005 IBM Corporation13
The value of IBM to our customers
We recognize their differences and handle them in accordance with their, and the user’s, needs.
Our single repository for all types of objects
Our application integration & compound doc. mngmnt
We enable users to “just do their work” while we handle the complexities.
Our easy product configuration
No programming is necessary - so streamlined deployment and modification is easy
Our adaptable user interface& seamless integration
Users view documents in the common desktop application format that they’re accustomed to and comfortable with.
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IBM Software Group | DB2 Data Management Software
IBM DB2 Document Manager © 2005 IBM Corporation14
IBM DB2 Content Management Portfolio
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IBM Software Group | DB2 Data Management Software
IBM DB2 Document Manager © 2005 IBM Corporation15
Thanks for your attention
Useful Information on web site•http://www.ibm.com/software/data/cm/docmgr/•http://www-306.ibm.com/software/info/contentmanagement/
Demos•MS Excel Spreadsheets•AutoCAD Files•Lotus Notes
Q & A
END
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IBM Software Group | DB2 Data Management Software
IBM DB2 Document Manager © 2005 IBM Corporation16
Recent Customers
Ernst and Young – Sept 30, 2004• Management of all electronic documents to ensure ease of retrieval
and mitigate comoliance riskIT Amt der Bundeswehr – Sept 30, 2004
• Harmonization of the document management systems in the Federal Army. We competed with and won against Documentum and 11 other competitors. This pilot with 400 users is supposed to show the efficiency of the solution based on IBM's portfolio in production. If the pilot is successful the rollout is planned in various steps until 2007.
Arla Foods Denmark - Sept 29, 2004• Managing AutoCad Drawings
McDermott, Will & Emery –Sept 29, 2004• 10th largest law firm in the United States, was originally looking for a
solution to help offload some of the burden on their Lotus Notes mail servers. Subsequent discussions have led to a solution including CM, CommonStore, Document Manager and Records Manager