Ian Christman, Registrar & Privacy Officer
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Transcript of Ian Christman, Registrar & Privacy Officer
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Ian Christman, Registrar & Privacy Officer
NAMVBC 2014 CONFERENCEBaltimore, Maryland, September 27, 2013
Proactive Disclosure in Canada and British ColumbiaNew Development in Public Body Transparency
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Overview
What is proactive disclosure Why conduct proactive disclosure Types of records to be disclosed
Canada & British Columbia Immediate Challenges & Practical
Considerations What is Coming Next? Questions
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What is Proactive Disclosure?
Definition:
the action of making government and public body records or information available to individuals for review, without their need to make a formal access request under access legislation
includes disclosure logs
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Principle:
The overarching purpose of access to information legislation is to facilitate democracy …ensure that citizens have the information required to participate meaningfully in the democratic process and that politicians and bureaucrats remain accountable to the citizenry. Mr. Justice LaForest in Dagg v. Canada (Minister of Finance) [1997] 2 S.C.R. 403 (headnote) (Supreme Court of Canada)
Why Proactive Disclosure?
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Practical (examples):
Reduce access requests and costs (disclosure logs & policies and procedures)
Briefer and meaningful public discourse Clearer expectations between industry and
public body
Why Proactive Disclosure?
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Proactive disclosure - Canada Access to Information Act – Federal Summaries of access disclosures Guidelines/policies used to make decisions Travel and hospitality expenses of ministers
and senior management Awarded contracts over $10,000 Position reclassifications Grants and Contributions over $25,000
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Proactive Disclosure – B.C.
Government’s Open Information website: Raw data that can be manipulated (DataBC) Minister’s, Deputy Minister’s and senior
management travel expenses Salaries of all government workers Disclosure logs including response letter Policies and Procedures
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DataBC Example
Corrections BC detailed inmate population information for in Excel format:
You can subscribe to RSS feeds and receive updates when new data becomes available.
Follow on Twitter
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Disclosure Logs
Summary on the website
Response letter
Documents Disclosed
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Some Immediate Challenges
Identifying records for proactive disclosure
Time and costs to review records
Context
Searchable .pdf documents versus standard .pdf
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Practical Considerations
Personnel training, time and costs Public education - available information and
context Website design & capacity (disclosure logs) General IT considerations and costs Monitoring and renewing records Review records management regimes
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Coming Next?
“Duty to Document” on government and agencies
Reduction in protected information, expanded public interest “paramount” over-ride rule?
Increased scope of proactive disclosure?
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Questions