Hunter Valley Resort - Wedding in a Vineyard 2016-2017

7/21/2019 Hunter Valley Resort - Wedding in a Vineyard 2016-2017

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CONGRATULATIONS on your recent

engagement and thank you for considering

Hunter Valley Resort for your upcoming Wedding!

We are delighted to outline our Wedding Package

options that we can offer you for your special

day. Please go through the information at yourleisure. Here at the Hunter Resort we cater for

small and intimate weddings, through to

occasions of up to 200 guests in cocktail style,

and most importantly we recognise this is your

day and we aim to make it nothing short of

perfect.

If you have not already had the opportunity we

invite you to come and visit us. While this kitoutlines everything for you, there is nothing like

seeing everything first hand and we can take the

time to understand the vision you have for your

day face-to-face.

As a gift to our Bride and Groom, we include in

our Wedding Packages a complimentary night

accommodation in our Vineyard Room on the

night of your wedding. For the rest of your

guests, you will find in the kit we not only have

plenty of room for them to stay but also plenty to

keep them occupied whilst they aren’t

celebrating with you.

Having gone through this package, should you

have any queries please do not hesitate to

contact us and discuss your plans further. If you

wish to arrange a site inspection then I

recommend you call and arrange a time that is

suitable for you.

Happy planning!

Warm regards

Kylie Collis & Jess Hill

P: 02 4998 7777 (Extension 232)

E: [email protected]

mailto:[email protected]






A Wine Country Wedding

The Hunter Valley Resort is a family owned and

operated 4 star property. It is the combination

of that personal family touch and years of

experience in hospitality both here in Australia

and internationally that make us an ideal venue

for a day as special as a Wedding. You want to

have nothing to stress about on your day!!

Image courtesy of Michelle-Leigh Photography

Situated just two hours north from Sydney, you

are surrounded by vineyards, rolling countryside

and the backdrop of the Brokenback Ranges.

Whether you wish to have your ceremony on siteor simply join us for your reception you certainly

will have the backdrop for a Wine Country

Wedding.

This kit will outline what is included in our

packages as well as what is not. For those details

we do not provide onsite, we have plenty of

contacts on hand to assist you with your

planning.

The Ceremony

Entry to our function area is via a rustic wooden

bridge over a beautiful pond with running water.

With your guests gathered around the edge of the

pond it creates an ideal setting for sharing your

vows.

Alternatively, set in our lawns is a pergola. This

setting is best suited for smaller more intimate

ceremonies.

Also onsite is the Matilda Bay Brewhouse & Café.

It is the perfect location for your guests to mingle

after the ceremony whilst you are havingphotographs taken.

Following photographs, there is plenty of lawn

area for you to catch up with your guests and

enjoy a glass of champagne before heading into

your reception.

There is no charge for onsite ceremonies when

you book your reception. If you require

assistance in obtaining a celebrant then please

let us know.

Image courtesy of Lavish Photography



The Reception

Our reception areas allow us to cater for small

and intimate groups through to larger weddings

of 200 guests. Please note that our packages are

based on a minimum of 25 guests. Smaller

Weddings under this amount of people CAN stillbe catered for, but we would tailor a package to

suit the group.

All our facilities are fully air-conditioned and

heated for your comfort all year round.

Venue options:

The Winemakers Room:

Up to 50 guests dining only

Dance floor available for groups of 30 or less

The Hermitage:

This is our most flexible area as movable walls

allow us to create space for receptions of 25 –

200 guests.

The room contains: a large open fireplace,

terracotta floors, private bar and lounge area and

access to outdoor lawn space.



Included with Room Hire:

Minimum food charge on a SATURDAY is $65.00

per person.

Hermitage room hire – full area $500.00, halfspace $250.00. Winemaker’s room hire - $250.00


NB: All receptions are for up to a 5-hour basis

from the time you are SEATED for your function.

Should you require extra time, an additional fee

of $300.00 per hour applies.

Square tables seating 8-10 people

Damask linen tablecloths and napkins

Cutlery

Crockery

Glassware

Cake knife

Use of PA system

Private bar

Not included with Room Hire:

Name cards or placement of name cards

Flower arrangements

Entertainment

Candelabras, any table/room decorations

Round Table seating up to 10 guests can

be arranged from $45.00 per table

NB. It would be our pleasure to assist you in any

way we can to create the perfect reception. We

have on hand a list of event organisers who can

help with all facets of your day.

Other contacts we can help with:

Room/table decoration

Name card / invitation stationary

Photographers

Videographers

Musicians & DJ’s

Transport – cars, horse & carriage,

helicopter, Harley Davidson etc

Hair, Make-up & Beauty

Florists




Catering:

We have a selection of menus for you to choose

from which are aimed to suit all budgets. These

menus should only be regarded as a guide as our

Chef is more than happy to sit down with you and

create a menu specially for you...

Option 1 - $65.00pp

Please select two from each of the following courses:

Entrée:

Roasted Pumpkin Soup with Sour Cream &Chives

Chickpea & Smokey Bacon Soup Vietnamese Salad with Chicken & Hoi Sin,

wrapped in Rice Paper

Rosemary Grilled Lamb on a Greek Salad

Caesar Salad with Crispy Prosciutto &Sourdough Croutons

Smoked Salmon & Dill Risotto

Penne Pasta with Sautéed Bacon & Mushroom

in a White Wine and Cream Reduction

Mains:

Char grilled Scotch Fillet on Mashed Potatowith Seasonal Greens & a Red Wine Jus

Chicken Supreme with a Bacon & ThymeMousse on Potato Dauphinoise with a Tomato& Basil Sauce

Fillet of Salmon on a Preserved Lemon Risottowith Steamed Snow peas & a Beurre Blanc

Osso Buco on a Creamy Polenta with

Gremolata & Crispy BeansDessert:

Lime & Ginger Crème Brulee with SesameWafers

Sticky Date Pudding with Double Cream & aButterscotch Sauce

Individual Pavlova with Vanilla Bean Ice Cream& Grand Marnier Strawberries

Flourless Chocolate Cake with Raspberry

Sorbet & Double Chocolate Sauce Filter Coffee & Tea



Option 2 - $75.00pp

Entrée:

Served up the centre of each table -

Hunter Resort Freshly Baked Bread with local PukaraEstate Extra Virgin Olive Oil

Seafood Boards including:

Sugar Cured Salmon with a Snow Pea LeafSalad & a Sweet Soy Dressing

Grilled Scallops with Ginger Caramel

Tuna Sushi Rolls

Char grilled Prawns on Lemon Grass Skewers

Antipasti Boards including:

Cured Meats

Char grilled Eggplant and Zucchini

Local Fetta

Local Olives

Main:

Please select two from below –

Grilled Beef Fillet on Potato Fondant withThyme Hollandaise

Crispy Skinned Duck Confit on Creamy Mash &Seasonal Greens in a Rich Marmalade Jus

Smoked Lamb Rack with Crispy Roast Potatoes

& a Honey Mint Jus

Steamed Whole Snapper wrapped in Banana

Leaf with a Sweet Ginger and Chilli sauce

Dessert:

Please select two from below -

Chocolate & Raspberry Semifreddo with aRaspberry, Frangelico Sauce in addition toGlass biscuits

Lack Sticky Rice with Baked Thai Coconut

Custard & a Mango Salsa

Pears Poached in Five-Spice Syrup with Brandy

Snap & Ginger Cream

Wild Lime Panna Cotta with Pistachio Nut

Praline

Filter Coffee & Tea

Gourmet Buffet - $80.00pp

Served on a buffet station:

Whole Salmon

Honey Glazed Ham

Roasted Leg of Lamb

Whole Beef Wellington

Chicken basted in Honey, Soy and Chilli

Roasted Vegetables

Greek Salad

Nicoise Salad

Grilled Octopus Salad

Dessert Buffet:

Chocolate Mousse Cake

Lemon Tart

Baked Raspberry Cheesecake

Caramel Macadamia Nut Pie

Cheese & Fruit platter

Filter Coffee & Tea

Canapé Menu - $10.00 per person for 30

minutes or $18.00 per person per hour. Any extraselections are $5.00 each/per person. Please choose 5selections from the menu below:

Cucumber Rounds with Toasted Almonds &Pickled Ginger

Tuna Sashimi with Miso Pickled Cucumber

Vietnamese Chicken & Rice Paper Rolls with

Mint and Sweet Soy

Petit Mushrooms stuffed with Binnorie Fetta

Mini Blue Cheese & Pear Tart with Baby

Roquet

Honey & Sesame Chicken Pieces with Soy &

Chilli Dipping Sauce

Venison Meatballs with a Tomato & Raspberry

Relish

Peking Duck Pies with a Cucumber Salsa

Salt & Pepper Squid with Vanilla Salt



Additional Costs:

Canapés – ½ hour $10.00 per person

Canapés – 1 hour $18.00 per person

Dips + Crudities - $7.00 per person

Cheese Platters - $8.00 per person

Beverages:

We like to make the drink arrangements as simpleas possible. You have three options:

1. Cash bar - Guests pay as they go

2. A set bar tab – the limit on the tab and theselection of beverages available must be pre-setprior to the wedding and a contact person given inorder to ensure the limit is not over-spent. Thecosting of drinks below will help you set a tab ifyou choose this option:

Soft Drink/Punch: from $3.80

Matilda Bay Beer: 4 varieties – may changeseasonally

Middies - from $7.00 per beverage

Schooner – from $10.00 perbeverage

Pint – from $11.00 per beverage

Regular Spirits - from $7.00

Premium Spirits - from $10.00

Wines: Choose from our House range of SanMartino or Hele Family wines or from our

current or vintage wine lists. Simply let usknow if you would like us to email/fax youan up-to-date list.

3. Drinks Package: From $42.00 per person on afour hour time limit.

House Sparkling Wine

Hele Family Wines (2 x whites & 2 reds)

Matilda Bay Minimum Chips & Light

Soft drinks and juice



Accommodation:

To make it all just that little bit easier, you andyour guests can stay on site.

The following outlines the rates we offer with ourWedding Packages, including breakfast, winerytour, and wine theatre entry.

All rooms are rated at 4 stars and feature timbercathedral ceilings, full size bathtub, reversecycle whisper quiet air-conditioning, writingtable, flat screen LCD television, DVD & CDplayer and large double glass doors overlookingthe surrounding Hunter Valley Wine Country.

Hunter Rooms – Queen & 2 singles (Max 4)

From $245- twin/double per night

Rates are for 2 people

Extra person - $40 per night

Kids under 12 stay free sharing existing beds

Vineyard Rooms – King or Twin (Max 2)

From $295 - twin/double per night


Spa Cottages – King (Max 2)

From $345 - twin/double per night


2 Bedroom Cottage- (1-4 pax) – Max 6

(2 bathrooms, living area, mini kitchenette)

(Each bedroom has its own ensuite with bathtub& shower)

Kids under 12 stay free sharing existing beds.

From $465- per night for 4 people

Extra person - $40 per night

* Please note: We have a minimum two night stayon weekends Fri/Sat or Sat/Sun.

The rates above are Non service rates. There is anextra $10 surcharge per night for daily servicing.

*All rates are current as of the date of print & aresubject to change without notice.



What happens next?

Once you have made the decision The HunterResort is the place for your special day, there arefew simple things you need to do to secure thebooking and get the plans under way. Here’swhat we need:

Sign and return the attached booking contact.

On receipt of the contract we will send you aninvoice for a holding deposit of $1,000.00 receiptof payment to confirm your booking.

If your guests would like to stay at the resort,they can contact our Reservations team on (02)49987777 extension # 1 to make a booking oronline at www.hunterresort.com.au

If you are staying on site for your Wedding night,

we would like to give you a Vineyard Room as ourguest for that evening. You can upgrade thisroom to a Spa Cottage for an additional $160.00.

If you haven’t had the opportunity to meet withus face-to-face, we strongly suggest you arrangea time to come and visit the site. This helps usto develop a true sense of how you would likeyour day to be. REMEMBER at anytime, we areonly a phone call or email away for any query bigor small!

As mentioned in the kit, we have a thorough listof people who can assist in creating the idealwedding day. Just ask.

No later than one month prior to your weddingdate we suggest we have another face-to-facemeeting to go through ALL the details.

At this time we will require details on: Guestnumbers, menus, seating arrangements, set-uparrangements, entertainment, order of events,beverage package and any other facets of the daywe will be involved in.

The final month: as with all weddings, there arealways those last minute changes to be made.During this final time we shall be in touch asoften as required so your mind is at ease so yourday will be perfect. Final numbers are to belocked in no less than 21 days prior to the event.

http://www.hunterresort.com.au/






BOOKING CONTRACTThis contract is between:

The Hunter Resort Pty Ltd ("Venue") ABN: 89003384307

And ____________________________________________________ &

________________________________________________ ("Client")

WEDDING TIME/DATE ________________________________________

(Time/Day/Month/Year)

RATES: You accept The Hunter Resort rates are quoted inAustralian Dollars, inclusive of GST, and subject to availability.Period of validity is as specified on the attached schedule. While allattempts are made to maintain published prices, menus, packageactivities, transfers, or tour options, they may be subject to changeat the discretion of Hunter Valley Resort Management due tochanging market availability without notice.

ACCESS/DURATION: Room set up is no more than 3 hours prior tothe agreed function time start. Additional set up time can benegotiated with prior written agreement and may incur additionalroom hire charges. Function is for a period of five (5) hours only.Overtime will be charged at a rate of $300.00 per hour thereof.

DEPOSIT: A deposit of $1,000.00 shall be paid by the Client to

secure this booking.

50% of the contracted amount less deposit is payable 120days prior to the agreed date of function

Next 25% is then due 30 days prior to the function

Final 25% is due 7 days prior to arrival at the resort

MAINTENANCE: Every effort is made to provide the services andfacilities as advertised. To maintain our high standards, regularunscheduled maintenance may occur to our facilities, or the wineryor brewery may be closed to the public due to occupational health& safety reasons. On some occasions, it may not be possible toprovide prior notice.

PROVISION OF GOODS AND SERVICES: The annexed ReservationAdvice forms part of this contract and describes the goods andservices to be provided to the Client by the Venue, includingeffective dates and times, and attendance numbers for whom thesaid goods and services are to be provided.

OBLIGATIONS: We cannot be held responsible for such things ascivil strife, acts/threats of war, water, natural/other disasters,military exercises, epidemics, weather, power/equipment failure,terrorist activity, strikes, government action, acts of God, or similarevents. Nor will we guarantee the performance of anysubcontractor.

FINAL ATTENDANCE NUMBERS: Final attendance numbers must benotified to the Venue twenty one days prior to arrival. Anyreduction in attendance numbers subsequent to notification of finalnumbers will be subject to charging at the full contracted amount.Should the attendance numbers decrease by 10% or more at anystage prior to notice of final numbers, the Venue shall be entitledto charge for 90% of the contracted attendance numbers.

TRADING TERMS: Unless credit facilities have been establishedwith us, full prepayment is required. If any of these requirementsset out above are not met, we reserve the right to release all spaceheld. Final accounts are to be settled at checkout. Please note wewill charge the client’s credit / charge card for any outstandingaccount / invoice. We must also retain the right to modify or cancelany accommodation if it cannot be provided for any reason. Youagree to be held responsible for any cancellation fees charged.

GUESTROOM CHECKIN TIME: 2.00pm / CHECK OUT TIME - 10am.Check in prior to 2.00pm is on a request basis only, and should berequested at time of reservation. A full day charge may be

applicable. For a guaranteed arrival prior to 1.00pm a guest mustbe reserved from the previous day.

LOSS AND DAMAGE: The Client will remain financially responsiblefor any loss/damage to the property of the Venue caused by theClient's guests /invitees and also agrees to pay us at the applicable

nightly rack room rate for the room and/or equipment until repairs,replacement, cleaning or airing of same is fully completed.

RESPONSIBLE SERVICE OF ALCOHOL: The Client agrees that they,and their guests, understand that it is against the law to sell orsupply alcohol to, or obtain alcohol on behalf of, a person under theage of 18 years. Further, under the NSW liquor laws, licensees andstaff must ensure that patrons do not become intoxicated.Intoxicated persons will be removed from the premisesimmediately, or will be refused entry to the premises.

CHANGE OF DATE/CANCELLATIONS: We hope this does not happen.

However, in the event of a cancellation or change of date, 100% ofthe contracted amount will only be refunded if the booked time isresold to another Wedding function.

PAYMENTS: As this is an individually negotiated contract, paymentis required by way of cash, EFTPOS or cheque. American Expressand Diners Club payments will incur a commission charge of 3%.Mastercard, Visa & EFTPOS payments will incur a commission chargeof 1%. If credit terms have been agreed in advance and in writing,settlement must be within seven days of receipt of invoice. Interestwill be charged on overdue amounts at 15% per month. Accountssettled by bank transfer into our account must be as invoiced. Youagree to fax/email a remittance for same and also agree you willpay any bank/transfer charges.

AUTHORITY: I am authorised to accept “The Venue” terms &

conditions on behalf of “The Client”. The persons signing thiscontract hereby confirm their full capacity and authority to do so.The person(s) and organisation(s) listed as the Client shall be liablein full for all costs and charges raised as a result of the hereinagreed booking and authorise any outstanding invoice to be chargedto the credit / charge card. This Agreement is the entire Agreementbetween the parties and supersedes all Agreements andunderstandings as to the matters which are the subject of thisAgreement and there are no understandings, representations orwarranties of any kind between the parties except as are expresslycontained in the provisions of this Agreement. This Agreement maybe amended by an instrument in writing signed by or on behalf of,or executed under seal by each of the parties to this Agreement.The law governing this Agreement is the law of New South Walesand any action between the parties shall be taken in a Court in NewSouth Wales and the parties agree to submit to the non-exclusive

jurisdiction of the courts of that State. This contract shall remain infull force and effect irrespective of the granting of any indulgenceof time or in any other capacity whatsoever by the Venue.

“The Client” We .......................................................... &

...................................................................................

accept the Terms and Conditions of The Hunter Resort Pty Ltd

Declared at (Your address):………………….…………………………………………..

……………………………………………………………….………Postcode........…………

Phone (h)………………………………………………… (m) …………………………………

Email……………………………………………………………………………………………………

Signed...........................................................................

Print Name..............................................Date……………………..

Witnessed by:

Signed...........................................................................

Print Name..............................................Date……………………..

Address………………………………………………………………………………………………..

……………………………………………………………….………Postcode........…………

Number of Wedding Guests Approx……………………

“The Venue”(For and on behalf of The Hunter Resort Pty Ltd)

Signed … Philip Helé General Manager

Version: Nov 15

Hunter Valley Resort - Wedding in a Vineyard 2016-2017

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Transcript of Hunter Valley Resort - Wedding in a Vineyard 2016-2017