Humboldt County Library Board Of TrusteesAugust 20, 2019Page 1

Notice of Public MeetingHUMBOLDT COUNTY LIBRARY BOARD OF TRUSTEES

Humboldt County Library Board of Trustees Regular MeetingTuesday, August 20, 2019

5:00 PM:

Humboldt County Library 85 East Fifth Street Winnemucca, NV 89445Nevada Room

All times on this agenda are approximate. Consideration of items may require more or less timethan is scheduled. Items on the agenda may be taken out of order; the public body may combinetwo or more agenda items for consideration; and the public body may remove an item from theagenda or delay discussion relating to an item on the agenda at any time. Public comment isdesignated for discussion only. The public has the opportunity to address the Commission on anymatter not appearing on the agenda; however, no action may be taken on Matter raised until thematter itself has been specifically included on the agenda as an item upon which action may betaken. Additionally, public comment may be heard on any item listed on the Agenda. Persons areinvited to submit comments in writing and/or attend and make comments on any agenda item at theCommission meeting. All public comment may be limited to three (3) minutes per person, at thediscretion of the Commission.

Agenda - Tuesday, August 20, 2019

1. CALL TO ORDER.

2. PUBLIC COMMENTS: - General public comment is designated for discussion only. The public hasthe opportunity to address the Board on any matter not appearing on this agenda; however, no actionmay be taken on a matter raised until the matter itself has been specifically included on the agendaas an item upon which action may be taken. The Chair may also recognize public comment at anytime.

3. CONSENT AGENDA: ANY ITEMS APPEARING ON THE CONSENT AGENDA CAN BE PULLEDDOWN AND DISCUSSED IN DETAIL (FOR POSSIBLE ACTION) - a. Minutes from July 16, 2019meeting

b. Budget Reportc. Routine Expenditures for July 11th – August 14, 2019d. Postage Assistance request letter

Consent Agenda2019.07.16 Minutes.pdf

Budget report.pdf

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Humboldt County Library Board Of TrusteesAugust 20, 2019Page 2

revenue and expense report.pdf

expenditures.pdf

Postage.pdf

4. CONSIDERATION, DISCUSSION AND POSSIBLE ACTION ON THE APPROVAL OF THEDIRECTOR’S REPORT FOR THE MONTH OF JULY. DISCUSSION AND POSSIBLE ACTION. Director's Report - August

2019.08 Directors Report.pdf

5. CONSIDERATION, DISCUSSION AND POSSIBLE ACTION ON THE NOMINATION ANDAPPOINTMENT OF NEW CO-CHAIRS FOR THE BOARD OF TRUSTEES. DISCUSSION ANDPOSSIBLE ACTION.

6. DISCUSSION AND POSSIBLE ACTION ON THE APPROVAL OF THE SUBMISSION OF ASCHOLARSHIP REQUEST TO THE UPCOMING NLA CONFERENCE AND THE INFORMATION OFWHICH TRUSTEES PLAN TO ATTEND. FOR DISCUSSION AND POSSIBLE ACTION.

7. DISCUSSION AND POSSIBLE ACTION ON THE CURRENT EVENTS REGARDING THE DENIOLIBRARY ANNEX REPAIRS, FUND RAISING OPTIONS AND GRANT OPPORTUNITIES, ANDUSAGE OF THE BUILDING. FOR DISCUSSION AND POSSIBLE ACTION.

8. CONSIDERATION, DISCUSSION AND POSSIBLE ACTION - on the acceptance of a donation fromthe Denio Friends of the Library in the amount of $3,455, and up to the full project fee of $9,850, torecommend the contract and retainer fee for architect work to begin at the Denio Annex fromR6Studio to the Commissioners. For Discussion and Possible Action.R6Studio

9. CONSIDERATION, DISCUSSION AND POSSIBLE ACTION - on recommending to begin therecruitment with the upcoming retirement of Sherry Ranf, Denio Branch Specialist, for a BranchSpecialist, at 25 hours a week from the County Commissioners. Discussion and possible action.

10. DISCUSSION AND POSSIBLE ACTION - to adopt the Library Board of Trustees Policy onInvestigations of Alleged Misconduct by the Library Director and possible action to recommendpresentation of the policy to the Board of County Commissioners for adoption. Discussion andpossible action. Trustees Policy on Investigations of Alleged Misconduct by the Library Director

20190722 Policy Proposal - Library Director Investigations.pdf

11. DISCUSSION AND POSSIBLE ACTION ON SOLUTIONS AND IDEAS TO IMPLEMENT FORIMPROVING ADVERTISING AND MARKETING FOR THE LIBRARY. DISCUSSION AND POSSIBLEACTION.

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Humboldt County Library Board Of TrusteesAugust 20, 2019Page 3

12. FUTURE AGENDA ITEMS AND MEETING DATES. FOR DISCUSSION ONLY.

13. PUBLIC COMMENTS: - General public comment is designated for discussion only. The public hasthe opportunity to address the Board on any matter not appearing on this agenda; however, no actionmay be taken on a matter raised until the matter itself has been specifically included on the agendaas an item upon which action may be taken.

14. ADJOURNMENT.

NOTICE: The County Com m ission m ay close the m eeting to receive inform ation from legal counsel pursuant toNevada Revised Statutes 241.015

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Humboldt County Library Board Of TrusteesAugust 20, 2019Page 4

CERTIFICATE OF POSTING

PLACES POSTED: Humboldt Co. Courthouse, 50 W. 5th St.: Rooms 201, 205, & 207 at ___________ A.M. By :____________________________________________

Humboldt County Library : 85 E. 5th St. at ___________ A.M. By :__________________________________________________________________

County Annex: 4th & Bridge St. at ___________ A.M. By :________________________________________________________________________

Winnemucca City Hall: 4th & Melarkey St. at _____________ A.M.By : ______________________________________________________________

Humboldt County Website: www.hcnv .us at _____________A.M. By : ______________________________________________________________

State of Nev ada Website: www.notice.nv .gov . ____________ A.M. By : ______________________________________________________________

MEETING DATE: August 20, 2019 POSTED BY: _______________________________________________

DATE POSTED: ___________________________

NOTE FOR SUPPORTING MATERIAL: A copy of the supporting material f or the meeting may be obtained at Commissioner meeting/agendas on the Humboldt Countywebsite: www.hcnv .us or by contacting Dav e Mendiola, County Administrator, at 50 W. Fif th Street, Winnemucca, Nev ada 89445, (775) 623-6300

NOTICE TO PERSONS WITH DISABILITIES - Reasonable ef f orts will be made to assist and accommodate phy sically disabled persons desiring to attend the meeting. Please call the Humboldt County Administrator’s Of f ice at 623-6300 in adv ance so that arrangements may be conv eniently made.

EQUAL OPPORTUNITY NOTICE - Humboldt County is an Equal Opportunity Employ er and will not discriminate against employ ees or applicants f or employ ment orserv ices in an unlawf ul manner.

NON-DISCRIMINATION STATEMENT - In accordance with Federal civ il rights law and U.S. Department of Agriculture (USDA) civ il rights regulations and policies, theUSDA, its Agencies, of f ices, and employ ees, and institutions participating in or administering USDA programs are prohibited f rom discriminating based on race, color,national origin, religion, sex, gender identity (including gender expression), sexual orientation, disability , age, marital status, f amily /parental status, income deriv ed f rom apublic assistance program, political belief s, or reprisal or retaliation f or prior civ il rights activ ity , in any program or activ ity conducted or f unded by USDA (not all basesapply to all programs). Remedies and complaint f iling deadlines v ary by program or incident.

Persons with disabilities who require alternativ e means of communication f or program inf ormation (e.g., Braille, ;large print, audiotape, American Sign Language, etc)shouldContact the responsible Agency or USDA’s TARGET Center at (202) 720-2600 (v oice and TTY) or contact USDA through the Federal Relay Serv ice at (800) 877-9339.Additionally , program inf ormation may be made av ailable in languages other than English.

To f ile a program discrimination complaint, complete the USDA Program Discrimination Complaint Form, AD-3027, f ound online at http://www.ascr.usda.gov /complaint_f iling_cust.html and at any USDA of f ice or write a letter addressed to USDA and prov ide in the letter all of the inf ormation requestedin the f orm. To request a copy of the complaint f orm, call (866) 632-9992. Submit y our completed f orm or letter to USDA by :

(1) Mail: U.S. Department of Agriculture Of f ice of the Assistant Secretary f or Civ il Rights 1400 Independence Av enue, SW Washington, D.C. 20250-9410;(2) f ax: (202) 690-7422: or(3) email: program.intake@usda.gov

USDA is an equal opportunity prov ider, employ er, and lender.

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Agenda Item No:

Humboldt County Library Board of Trustees Agenda Item ReportMeeting Date: August 20, 2019Submitted by: Jessica AndersonSubmitting Department: Item Type: Consent AgendaAgenda Section:

Subject:Consent Agenda

Suggested Action:

Attachments:2019.07.16 Minutes.pdf

Budget report.pdf

revenue and expense report.pdf

expenditures.pdf

Postage.pdf

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• 85 EAST 5th STREET • WINNEMUCCA, NEVADA 89445 • (775) 623-6388 • FAX (775) 623-6438 •

Humboldt County

L I B R A R Y Humboldt County Library Board of Trustees Board Minutes July 16, 2019 Nevada Room Attendance:

Board Members present: Georgette Olsen, Rick McComb, Mary Agnes Boni, Lesley Haas and Susan Putnam

Staff Members present: Jessica Anderson and Sherry Ranf Legal Counsel present: Wendy Maddox Other: Abel del Real-Nava, Humboldt County Assistant County Manager/Human Resources Director, and Michelle Cook, Winnemucca Publishing

Meeting Notice Report: Director reported that the meeting notice had been duly posted at the Humboldt County Courthouse, Humboldt County Library, County Annex, Winnemucca City Hall, and Humboldt County Website.

1. Call to order: The meeting was called to order at 5:02 pm

2. Public Comment and Discussion: There was no public comment at this time.

3. Consent Agenda: Any items appearing on the consent agenda can be pulled down and discussed in detail (for possible action): Trustee McComb motioned to bring the consent items A, C, & D down for discussion and approve item B with minor fix. Motion carried.

a. Minutes from May 14, 2019 meeting: Trustee Olsen made a motion to approve

the minutes as corrected. Motion carried.

b. Minutes from June 11, 2019 meeting:

c. Budget Report: Trustee Boni motioned to approve after some discussion and

clarification about budget line items. Motion carried.

d. Routine Expenditures for June 6, 2019 – July 10, 2019: Trustee Olsen motioned

to approve after some discussion and clarification about expenditures. Motion

carried.

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• 85 EAST 5th STREET • WINNEMUCCA, NEVADA 89445 • (775) 623-6388 • FAX (775) 623-6438 •

4. Consideration, Discussion and Possible Action on the Director’s Report for the month

of July: Discussion of the upcoming NLA conference, recently submitted grants for the

2020FY, improving advertising and marketing on library programs, Future of the Denio

Library/Annex and staffing, and the Reading Coalition’s work on the Little Libraries.

Trustee Haas motioned to approve the Director’s Report as presented, and the motion

carried.

5. Consideration, Discussion and Possible Action on the applications received for the

position of Library Director and the decision to interview and/or appoint a Library

Director from the applicants submitted according to the powers and duties of trustees

in NRS 379.025(b): Trustee Olsen read a letter of recommendation for Jessica Anderson

received from Betty Lawrence of the Humboldt County Planning Department.

Discussion on the two applicants. Trustee Olsen made a motion to conclude the

recruitment with these applicants and go forward with interviews for both candidates,

and the motion carried. Trustee Boni made a motion to nominate Trustees Putnam and

Trustee Olsen to work with H.R. Director Abel del Real-Nava on interview questions, and

the motion carried.

6. Discussion and Possible Action to adopt the Library Board of Trustees Policy manual

and possible action to recommend presentation of manual to the Board of County

Commissioners for adoption: Discussion on the need for Trustee Policies 1-7, and the

changes needed for the Policy on the Library Director Investigation. Trustee Olsen

motioned to table the policy on the Library Director Investigation until the next meeting

and directed Interim Library Director Anderson to e-mail the Board the updated version

of the policy with the changes discussed to review. The motion carried. Trustee

McComb then made a motion to table the Trustee Policy Manual from items #1 - #7,

indefinitely. The motion carried.

7. Future agenda items and meeting dates: The Board will next meet on July 16th at 5pm.

8. Public Comments:

9. Adjournment. The Board adjourned at 6:17 pm

Respectfully Submitted

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Agenda Item No:

Humboldt County Library Board of Trustees Agenda Item ReportMeeting Date: August 20, 2019Submitted by: Jessica AndersonSubmitting Department: Library Item Type: Administrator’s ReportAgenda Section:

Subject:Director's Report - August

Suggested Action:

Attachments:2019.08 Directors Report.pdf

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Directors Report

Tuesday, August 20th, 2019

New and Ongoing events:

We’ve started a bi-monthly Conversation Spanish class for adults, with 14 attendees in our

first meeting and our first Calligraphy class will be Saturday, August 17, but interest is

already high from the feedback we are receiving on Facebook. These are great additions to

our roster of adult programming that already include Quarterly live music, Book Talks, and

Dramatic Read Alouds, and monthly Book Clubs and Computer Classes. New adult

programs for Art, Theater and other educational and recreational pursuits will be included

throughout the year.

The library is being cleaned up and reorganized in preparation of making everything more

streamlined when things have to be moved around for the placement of carpet, which

included maximizing the storage space in the garage and back office, which are the two

biggest areas in this project. The end goal of this project is two-fold, make the placement

of carpet smoother and to better utilize the space we have, rearranging all the staff desks to

oversee the main floor for the best coverage instead of facing away or towards walls.

Pop-up storytimes have proven to be a hit, and several more are planned throughout the

year including a visit to the courthouse with Judge Montero on August 20th. Places visited

so far include the Farmer’s Market, Vesco Park, the Fire Department, and by partnering

with the Chamber of Commerce; Winnemucca’s Ford Dealership.

With school starting back up again we are making the rounds to the schools for registration

to talk to the students and parents about our available resources and schedule visits with the

teachers for library tours and class visits.

We’ve rolled over into the 2nd

phase of the State Libraries Emergent Technologies pilot

program featuring Virtual Reality and the Lifelique museum and catalog. The McDermitt

Branch library is being equipped with a VR helmet and computer capable of running the

software so they will be able to start offering Virtual Reality programming, and we

received an Oculus Go to expand our own services over the next year.

Little Libraries goes before the City Council on August 20th for permission to place a little

library at each city park. We’ve already got our first little library and will be looking to

commission others after we get the go-ahead.

Red tabbed items and Bills for long overdue items have been cleaned up, mailed out and

caught up. Long overdue notices will now be going out each week, with three notices

before a final bill is sent out, at which point the account will be blocked until cleared. This

was a project long in the works, we kept finding new red-tabbed files and completing

inventory helped clear several accounts.

Summer Learning has mostly wrapped-up, with the Bookmobile in its last week.

o Kids Signed up (discounting Bookmobile) –

o Kids Completed (discounting Bookmobile) –

o Adult Reading Program Participants -

o HCL Craft participation over 6 weekly programs –

o HCL Family participation over 6 weekly programs –

o HCL Teen participation over 6 weekly programs –

o HCL Adult participation over 6 weekly programs –

Staff Training: Gini Cunningham will be our guest presenter and give the staff training on how to

best serve patrons within our community with age and dementia related issues on August 16th.

HCL Stats for the Month of July

Headcount Computer

Users

Website Page

Visits

Circulated

Items

Requested

Items

Loaned

Items

5,061 569 682 5,061 76 69

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Agenda Item No:

Humboldt County Library Board of Trustees Agenda Item ReportMeeting Date: August 20, 2019Submitted by: Jessica AndersonSubmitting Department: Library Item Type: ContractAgenda Section:

Subject:R6Studio

Suggested Action:

Attachments:

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Agenda Item No:

Humboldt County Library Board of Trustees Agenda Item ReportMeeting Date: August 20, 2019Submitted by: Jessica AndersonSubmitting Department: Library Item Type: Administrator’s ReportAgenda Section:

Subject:Trustees Policy on Investigations of Alleged Misconduct by the Library Director

Suggested Action:

Attachments:20190722 Policy Proposal - Library Director Investigations.pdf

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Page 1 of 3

Revised July 22, 2019

Humboldt County Library System

Policy Proposal

SUBJECT: INVESTIGATIONS OF ALLEGED MISCONDUCT BY THE LIBRARY

DIRECTOR

POLICY: To perform and manage investigations of complaints of harassment,

discrimination, retaliation, safety and ethical allegations of misconduct by the Library Director

in a timely manner in order to ensure that prohibited actions and behaviors cease immediately

and in order to protect the parties involved in the investigation process.

1.1 Purpose

When an employee makes an informal or formal complaint against the Library Director,

Humboldt County will take prompt steps to stop the alleged conflict, protect involved parties,

and begin investigations. Under many laws [e.g., Title VII, the Americans with Disabilities Act

(ADA), the Age Discrimination in Employment Act (ADEA), the Occupational Safety and

Health Act (OSHA), the Sarbanes-Oxley Act, state and local nondiscrimination laws], Counties

are legally obligated to investigate complaints (harassment, discrimination, retaliation, safety and

ethical) in a timely manner. In addition, reasonable action is required to be taken by the County

to ensure illegal actions and behaviors cease immediately.

Responsiveness to a complaint and an investigation will not only yield the best information and

evidence, but it will also enhance both the investigator’s and the County’s credibility.

Investigations can help the organization identify and resolve internal problems before they

become widespread. Humboldt County takes all complaints seriously, and will conduct

appropriate, reasonable, and prompt investigations.

1.2 Investigation Process

No investigation should be undertaken without the written notification of the County Manager or

Human Resources Director. The following steps will be taken as soon as the County receives a

verbal or written complaint that warrants an investigation.

a. Maintain Confidentiality

The County will protect the confidentiality of employee claims to the best of its ability

and in accordance with law. At the same time, the County must conduct a prompt and an

effective investigation. It may not be possible to keep all information completely

confidential. The County should explain to the complaining party and all individuals

involved in the investigation that all information gathered will remain confidential to the

extent possible for a thorough investigation. It should also be explained to the parties that

to conduct a prompt and effective investigation, some information may be revealed to the

accused and potential witnesses, but that information will be shared only on a need-to-

know basis. The County cannot promise absolute confidentiality to any party involved in

the investigation. 20

Page 2 of 3

Revised July 22, 2019

b. Provide Interim Protection

The County may take immediate measures for the protection of the accuser or the

complainant. Separating the complainant from the accused may be done to guard against

continued harassment or retaliation. Actions such as a schedule changes, transfers, or

leave of absence may be necessary, and are not done for retaliatory purposes. The

County Manager and Human Resources Director are authorized to take immediate

action.

The status of protective action may be changed at any time by the Human Resources

Director in consultation with the County Manager during the investigation.

c. Select an Investigator

An investigator will be chosen by the Human Resources Director in conjunction with the

County Manager and in consultation with the District Attorney and the Library Board of

Trustees.

The County may use the resources of experienced Human Resources professionals,

internal security, legal counsel (inside or outside), a third-party investigator, or the

County may use a team approach.

d. Discussion of an Active Investigation

Library Board of Trustees members and all other parties involved in the investigation

process are prohibited from discussing or answering questions pertaining to an active

investigation that can compromise the integrity of an investigation. Trustees will

forward any inquiries about the investigation from the public or Library Director to the

Human Resources Director.

1.3 Determination

Upon receipt of the completed investigation report, the Human Resources Director, or County

Manager, or both, will review the entire investigative file, the employee’s personnel file, and any

other relevant materials. The Human Resources Director, or County Manager, or both, may

return the entire investigation to the assigned investigator for further investigation of action.

Once the investigation report is completed to the satisfaction of the Human Resources Director,

or County Manager, or both, s/he will review the report and its findings, and will provide to the

Library Board of Trustees, County Manager, or other appropriate person potentially taking

recommending disciplinary action against the employee to the Library Board of Trustees.

1.4 Closure of Investigation

Once a decision recommendation is made, the Human Resources Director will notify both the

complainant, the accused and the Library Board of Trustees that the investigation is complete,

that the County took the complaint seriously, and that the County took appropriate action to

investigate the complaint. At the meeting of the Library Board of Trustees, the Board will

select two Trustees to serve on an Investigative Report Committee alongside the Human

Resources Director and County Manager. The County is not obligated to disclose to the 21

Page 3 of 3

Revised July 22, 2019

complainant what actions were taken against the accused.

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Page 4 of 3

Revised July 22, 2019

The Human Resources Director should set a time frame to follow up with the complainant to

ensure there are no other issues and that no retaliation has been endured. The County should

encourage communication and follow-up until the complainant is comfortable again. Finally,

the Human Resources Director should remind all parties to preserve confidentiality as

appropriate.

When necessary, the County must take reasonable action that is appropriate to the situation.

1.5 Forwarding of Investigative Report

Upon closure of the investigation, the Human Resources Director will forward a copy of the

investigative report to members of the the Library Board of TrusteesInvestigative Report

Committee and District Attorney’s Office for review. To protect the privacy of those that

contributed to the investigation, the Human Resources in consultation with the District Attorney’s

Office may redact information from the copy of the investigative report provided to the Library

Board of Trustees. The Human Resources Director will make available as much of the

investigative report as possible to the Library Board of Trustees.

1.6 Special Meeting to Consider Findings of the Investigation

A special meeting of the Library Board of Trustees will be scheduled to consider the Library

Director’s alleged misconduct, professional competence, and character no later than one week

after the Library Board of TrusteesInvestigative Report Committee and District Attorney haves

received a copy of the investigative report. Notice of the special meeting will be forwarded to the

Library Director in accordance with NRS 241.033(1) (a) and (b) as outlined in section 1.7 of this

policy. To protect the privacy of those that contributed to the investigation, the Human Resources

in consultation with the District Attorney’s Office may redact information from the copy of the

investigative report provided to the Library Board of Trusteesdiscussed during the special

meeting. Once discussion on the topics of the special meeting have concluded, the Library Board

of Trustees will vote on the recommendations of the investigative report. The Library Board of

Trustees may vote impose disciplinary action, up to and including termination of the Library

Director’s employment.

1.7 Notice to Library Director

Before the Library Board of Trustees intends to consider the Library Director’s character, alleged

misconduct, professional competence, or physical or mental health at one its meetings, the Library

Director is entitled to receive personal notice of the time and place of the meeting pursuant to NRS

241.033 (1) (a) and (b). Such notice must be delivered in person at least five working days before

the meeting or sent to the Library Director by certified mail at least 21 working days before the

meeting. The Library Director may waive their right to receive personal notice per the provisions of

NRS 241.033 (1) (a) and (b). If s/he wishes to waive their right to such personal notice, they must

sign the Waiver of Right to Receive Personal Notice Under NRS.241.033 form prescribed by Human

Resources in council with the District Attorney’s Office.

1.8 Archiving

The Human Resources Director will maintain confidentiality of all materials related to the

investigation and will store the materials separately from the employee’s personnel file.

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Revised July 22, 2019

RESPONSIBILITY FOR REVIEW:

The Library Board of Trustees in conjunction with the Human Resources Director and District

Attorney’s Office will review this policy every 4 years or sooner as necessary.

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