Human Resources 1

PART TIME COMPENSATION AND CLASSIFICATION PROCESS

Module IPolicies and Procedures

Human Resources 2

Introduction

Part time Academic Group Part time Administrative Group Part time Support Staff Students Q & A

Human Resources 3

Part time Academic Group

4 Categories:

Part-Time Regular Partial Load Short Term Partial Load Sessional

Human Resources 4

Part time Academic Group

Part-time Academic

Teaching up to and including six hours/week

Rate is determined by hiring manager

No restrictions on hiring

Human Resources 5

Part time Academic Group

Regular Partial Load Academic

Teaching more than 6 and up to 12 hours inclusive for more than 7 weeks (Effective May 1, 2010)

Placed on salary grid as per the Academic Collective Agreement

Partial Load calculation sheet must be completed Pay union dues Eligible for benefits and prorated sick leave benefits

Human Resources 6

Part time Academic Group

Assignments outside Partial Load status

Subsequent authorizations for more than 12 hours If < than 3 weeks, retains Partial Load status and

benefits. If > than 3 weeks, loses Partial Load status and

benefits and becomes Sessional. Must replace a full time professor/instructor for

unplanned absences Appendix V of the Academic Collective Agreement

Human Resources 7

Part time Academic Group

Combination Partial Load

Two authorizations in different departments

All authorizations must be paid at the same step

Authorization with greater number of hours determines step

Negotiated between departments

Human Resources 8

Part time Academic Group

Short Term Partial Load

Teaching more than 6 and up to 12 hours inclusive for less or equal to 7 weeks (Effective May 1, 2010)

Pay rate is determined by hiring manager Not eligible for benefits Do not pay union dues Must be a break of two weeks in order to

retain Short Term Partial Load status

Human Resources 9

Part time Academic Group

Sessional Academic

Normally hired to replace a full time professor/instructor

Pay rate may either be weekly or hourly and is determined by hiring manager

Limit of 10 months in a 24 month period

Human Resources 10

Part time Academic Group

Sessional Academic – Monitoring

After 10 months, must work 6 hours/week until time begins to drop

If it exceeds 10 months, it requires special permission from HR. HR will not approve beyond 11 months

As per section 2.03 B of the Academic Collective Agreement, once an employee has reached the 10 month limit, the employee cannot have a subsequent Partial Load authorization

Non-teaching, Coordinating, and sick leave replacement for up to 14 days do not affect sessional count.

Human Resources 11

Part time Academic Group

Monitoring February 2005 = .50 March 2005 = 1.00 April 2005 = 1.00 August 2005 = .25 September 2005 = 1.00 October 2005 = 1.00 November 2005 = 1.00 December 2005 = .25 January 2006 = 1.00 February 2006 = 1.00 March 2006 = 1.00 April 2006 = 1.00

As of April 2006 he has accumulated 10 months, therefore, must be restricted to 6 hours/week until time begins to drop in February 2007

Human Resources 12

Part time Academic Group

Counsellors and Librarians

Hourly rate is set by hiring manager < 24 hours/week are considered

part time > 24 hours/week are considered full

time and sessional rules apply

Human Resources 13

Part time Academic Group

Co-ordination No restrictions for hiring co-ordinators Time does not affect sessional count Must be paid hourly and rate is set by

hiring manager

Human Resources 14

Part time Administrative Staff

Only Human Resources may approve authorizations

Job description should accompany authorization to be evaluated by HR, once a payband has been determined and approved by the hiring manager, HR will approve on the system

Human Resources 15

Part time Support Staff

4 Categories:

Part Time Support Staff (> 24 hrs./wk)

Part Time Support Staff (< 24 hrs./wk)

Appendix D Projects of a Non-Recurring Kind

Human Resources 16

Part time Support Staff

Part time Support Staff (over 24 hrs./wk)

Paid hourly according to Part Time support rates A Job Fact Sheet (JFS) should be created for any OTF

support assignments Limit of 21 weeks in a 12 month period After 21 weeks, must work 24 hours or less per week Projects of Non-Recurring kind do not affect the

counting of full time weeks If placing in a project of a non-recurring kind, an outline

of the project must be sent to HR and upon approval, HR will approve such authorization

Human Resources 17

Part time Support Staff

Monitoring February 2005 = 3 wks. March 2005 = 2 wks. April 2005 = 4 wks. August 2005 = 5 wks. September 2005 = 5 wks. October 2005 = 2 wks.As of October 2005 he has accumulated 21

weeks, therefore, must be restricted to <24 hours/week until time begins to drop in February 2006

Human Resources 18

Other than full time Support Staff

Appendix D

OTF employees replacing a bargaining unit member for a minimum of one day

Replacing employees are paid in the same wage scale of full time employee classification

Must pay union dues Paid an additional 8% in lieu of vacation and fringe

benefits Does not affect the accumulation of regular full time

weeks for temporary support staff (21 weeks limit) Entitled to overtime, shift premium and statutory

holidays

Human Resources 19

Part time Support Staff

Projects of a Non-Recurring Kind These are assignments excluded from the bargaining

unit and are for projects not performed on a regular basis in the College.

Only for a period of 12 months only, unless an extension is agreed upon in writing between the Local Union and the College.

An outline of the project must be sent to HR and along with a JFS and upon approval and evaluation, HR will then approve the authorization.

Human Resources 20

Students3 Categories:

Appendix GCSEP International Students

Human Resources 21

StudentsAppendix G

Any student working in the college between May 1 and August 31 and working more than 24 hrs./week

Must be paid at least the current Ontario minimum wage ($10.25 effective March 31, 2010)

Pay union dues Entitled to overtime statutory holidays and shift

premium

Human Resources 22

StudentsCollege Student

Employment Program (CSEP)

Must be actively registered student in the college

Student’s Association is the employer

Must work in an environment similar to the student’s program

Human Resources 23

StudentsInternational Students

HR will enter all International Students and assign an employee number

A copy of their visa or work permit is required

HR will approve all authorizations for International Students