Human Resources

Midwestern State University

HUMAN RESOURCES

DEPARTMENT

Budget Hearing Presentation

FY 2014

Human Resources

HR MissionThe mission of the Human Resources Department is to support the vision, goals and challenges of Midwestern State University by providing services which promote a work environment characterized by fair treatment of employees, open communications, personal empowerment, accountability, trust and mutual respect.

Scope The Human Resources Department is responsible for wage and salary administration, pay plan classification, recruitment and employment, personnel policies, employee relations, equal employment opportunity and affirmative action, new employee orientation, employee training and development, employee benefits administration, timekeeping, and personnel records and more.

Human Resources

HR Activity FY 2012

• Support 632 benefits-eligible faculty & staff; 655 other employees; 201 retirees;

• Total Employee Headcount, 1287; FTE Headcount 827 • Turnover rate 12.94% vs. Texas State agency average 17.3%• Received 1593 applications; Interviewed 279; Hired 82• Processed 1651 Personnel Transaction Forms (PTF)• Completed 392 Forms I-9 & entered into USCIS E-Verify system• HR Website accessed 258,461times; average time on webpage 1.24 minutes• Entered 840 insurance and TexFlex records into dual systems – ERS & MSU• Reconciled and remitted $7,325,000 insurance & TexFlex premiums• Facilitated 616 employee training sessions• Conducted 203 criminal background checks

Human Resources

Programs and Services• Conduct new employee orientation and exit processing• Conduct mandatory training: EEO Discrimination, Ethics, Sexual Harassment,

Child Protection, Camp Workers Training• Host employee development and supervisor training events• Track leave accruals, audit timesheets; enter employee data into Banner;

maintain employee files; verify service• Monitor and track Annual Staff Performance Reviews• Counsel employees and retirees; resolve insurance disputes• Resolve employee relations issues / grievances • Respond to EEOC discrimination and sexual harassment charges• Conduct compensation surveys and make recommendations to administration• Maintain Classified Pay Plan and job descriptions• Draft personnel policies and update the MSU Policies and Procedures Manual

Human Resources

Programs and Services – Benefits• Administer programs for active and retiree insurance benefits: health, dental,

prescription, life, dependent life, AD&D, STD, LTD, AFLAC, & Texflex • Serve as Plan Administrator for 403b Plans: Texas Optional Retirement

Program (ORP) and Voluntary Tax-Sheltered Annuity Program (TSA)• Responsible for Texa$aver 457 Deferred Compensation Plan• Administer the Staff Education Incentive and the Dependent Educational

Assistance Programs• Advise TRS and ORP retirees and process retirement paperwork• Administer the Sick Leave Pool• Ensure compliance with Family Medical Leave Act (FMLA), the Americans

with Disabilities Act Amendment Act (ADAAA); FLSA, USSERA, etc.• Plan and host employee events: Annual Pinning Luncheon, Annual Staff

Awards, Retiree Luncheon, Summer Sizzlers, Hardin Christmas Party

Human Resources

HR StaffingDirector

Assistant Director

Benefits Coordinator

HR Assistant II

HR Assistant II .5 FTE

Current MSU Human Resources staffing - 4.5 FTE

*Recommended MSU HR staffing – 7.3 FTE

Current MSU HR function staffing level – 1/184 (Based on FTE of 827)

*Recommended HR function staffing level – 1/76-113 Reported by SHRM and the International Public Management Association for Human Resources

Human Resources

HR Budget – Historical M&O & Travel - 26% Reduction since FY 09

Human Resources

HR Budget Requirements FY 14Category Additional Funding Change Budget Request

M&O Staff Training $ 5,000 $ 16,324

Travel No Change $0 $ 3,078

Student Salaries No Change $0 $ 4,800

HEAF Replace 2 computers $ 2,300 $ 2,300

Human Resources

Salaries FY 2014

Title Current Salary 2% Increase Salary Adjust Proposed

Director $73,122 $1,462 $ 0 $ 74,584

Adj. VSP recoup $$?

Asst. Director $42,036 $840 $ 2,124 $ 45,000

Survey Ranked 8/9

Benefits Coord. $36,722 $734 $ 4,544 $ 42,000

Survey Ranked 9/11

HR Assistant II* $25,116 $502 $ 2,589 $ 27,203

Reclassify grade - *Grade 18 & 5% proposed Pay Plan Inc

HR Assistant II .5 $12,941 $259 $ 7,202 $ 20,402

Inc to .75FTE - *Grade 18 & 5% proposed Pay Plan Inc

Human Resources

Budget Requirements FY 2014

Staff Education Incentive Program

FY12 – 31 Participants - $61,511

Dependent Education Assistance Program

FY12 – 30 Participants - $115,981

Account Funded - $63,263

Need based scholarships - $52,718

* Additional funding tbd by FY2014 increases to local tuition and fees

Human Resources

MSU Compensation Study and Equity Adjustments Recommendations• Salary data collected and ranked by title, minimum, current, average• 16 responders - Texas universities, local WFISD, TWC

Proposal to Administration• Raise the minimum pay grades 5% across the Classified Pay Plan

– Affects 72 classified staff currently on minimum of salary grade – Cost $ 44,510

• Reclassify classified pay grades for equity where needed– Affects 66 classified positions and 34 titles – Cost $ 31,340

• Equity adjustments for selected non-classified staff positions– Affects 37 non-classified staff – Cost $ 92,407

Future Recommendations• Include dedicated amount in FY budgets for Pay Plan and equity adjustments• Include the Director of Human Resources during the budget process

Human Resources

Questions?Thank You!