Human Resources - City of Denton...Human Resources Expenditure Budget Highlights Expenses FY 2014-15...

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Denton City Council Department Presentation Human Resources

Transcript of Human Resources - City of Denton...Human Resources Expenditure Budget Highlights Expenses FY 2014-15...

Page 1: Human Resources - City of Denton...Human Resources Expenditure Budget Highlights Expenses FY 2014-15 Actuals FY 2015-16 Actuals FY 2016-17 Budget FY 2017-18 Baseline Personal Services

Denton City CouncilDepartment Presentation

Human Resources

Page 2: Human Resources - City of Denton...Human Resources Expenditure Budget Highlights Expenses FY 2014-15 Actuals FY 2015-16 Actuals FY 2016-17 Budget FY 2017-18 Baseline Personal Services

Hiring Training Employee Relations

Benefits/Wellness Comp/Class Risk Management

Employee Events Compliance Records/Admin.

HR

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Page 3: Human Resources - City of Denton...Human Resources Expenditure Budget Highlights Expenses FY 2014-15 Actuals FY 2015-16 Actuals FY 2016-17 Budget FY 2017-18 Baseline Personal Services

Human ResourcesFTEs by Functional Area

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FTE’s By Functional Area FY 2014-15Actuals

FY 2015-16Actuals

FY 2016-17Budget*

FY 2017-18Baseline

Human Resources(General Fund)

11 11 11 11

Risk Management(Risk Retention Fund)

8 8 9 9

Total for Department 19 19 20 20

*Added a Claims Adjuster position in the Risk Retention Fund

Page 4: Human Resources - City of Denton...Human Resources Expenditure Budget Highlights Expenses FY 2014-15 Actuals FY 2015-16 Actuals FY 2016-17 Budget FY 2017-18 Baseline Personal Services

Human ResourcesOrganizational Chart

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HR Assistant (ext 8391)

Carol Kelly

HR Assistant (ext 7891)

Elaine Ortolani

HR Operations Supv (ext 8343)

(Civil Service Designee)

Diena Flores

HR Compliance Specialist (ext 7810)

Stephanie Lang

HR Consultant (ext 8345)

John Nelsen

HR Consultant (ext 8349)

Carri Byrd

HR Analyst (ext 7754)

Patty Keller

Sel/Place Coord (ext 7768)

Laura Melendez

HR Comp/HRIS Admin (ext 8342)

Anthony Kapp

Training Coord (ext 8297)

Jamie Smith

HR Train/Dev Admin (ext 7766)

Sally Cavness

Org Dev Mgr (ext 7747)

John Whitmore

Benefits & HRIS Specialist (ext 7838)

Rachel Staton

Benefits & HRIS Specialist (ext 8370)

Lisa Manning

Benefits Admin (ext 8388)

Linda Kile

Claims Coordinator

Eric Koenig

Safety/Claims Admin (ext 7807)

Tom Keel

Benefits Leave Coord (ext 7882)

Tiffani James

Risk Manager (ext 7836)

Scott Payne

HR/Civil Service Director (ext 8344)

Carla Romine

HR Assistant (ext 8391)

Carol Kelly

HR Assistant (ext 7891)

Elaine Ortolani

HR Operations Supv (ext 8343)

(Civil Service Designee)

Diena Flores

HR Compliance Specialist (ext 7810)

Stephanie Lang

HR Consultant (ext 8345)

John Nelsen

HR Consultant (ext 8349)

Carri Byrd

HR Analyst (ext 7754)

Patty Keller

Sel/Place Coord (ext 7768)

Laura Melendez

HR Comp/HRIS Admin (ext 8342)

Anthony Kapp

Training Coord (ext 8297)

Jamie Smith

HR Train/Dev Admin (ext 7766)

Sally Cavness

Org Dev Mgr (ext 7747)

John Whitmore

Benefits & HRIS Specialist (ext 7838)

Rachel Staton

Benefits & HRIS Specialist (ext 8370)

Lisa Manning

Benefits Admin (ext 8388)

Linda Kile

Claims Coordinator

Eric Koenig

Safety/Claims Admin (ext 7807)

Tom Keel

Benefits Leave Coord (ext 7882)

Tiffani James

Risk Manager (ext 7836)

Scott Payne

HR/Civil Service Director (ext 8344)

Carla Romine

Blue = General FundYellow = Risk Retention Fund

Page 5: Human Resources - City of Denton...Human Resources Expenditure Budget Highlights Expenses FY 2014-15 Actuals FY 2015-16 Actuals FY 2016-17 Budget FY 2017-18 Baseline Personal Services

Human ResourcesAccomplishments for FY 16/17

• Implemented recommendations from the compensation and classification study conducted in FY 2015/16

• Implemented the on-line performance management and learning management system

• Began developing on-line documents with Laserfiche Forms

• Secured services of an executive search firm and assisted with the successful recruitment of key positions:• City Manager

• City Auditor

• City Engineer (in progress)

• Public Safety Communications Manager (in progress)

• Building Official (in progress)

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Page 6: Human Resources - City of Denton...Human Resources Expenditure Budget Highlights Expenses FY 2014-15 Actuals FY 2015-16 Actuals FY 2016-17 Budget FY 2017-18 Baseline Personal Services

Human ResourcesGoals for FY 17/18

•Continue to improve efficiency of processes through the development of on-line forms

•Aggressively improve records management practices through better organization of documents and by purging documents when allowed under the records retention law

•Enhance HR’s SharePoint site for easier navigation and location of information and to include better educational information

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Page 7: Human Resources - City of Denton...Human Resources Expenditure Budget Highlights Expenses FY 2014-15 Actuals FY 2015-16 Actuals FY 2016-17 Budget FY 2017-18 Baseline Personal Services

Human ResourcesPerformance Measures

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Current Performance Measures Potential New Performance Measures

Employee Turnover Rate* Absenteeism Rate

% of Employee Reviews Completed

Within 30 Days of Due Date* Average Employee Tenure

# of Positions Filled Time Per Hire

# of Applicants Training Effectiveness

Sick Versus FMLA Hours Employee Satisfaction

# of FMLA Cases

# of Workshops Taught

# of Employees Trained

# of Participant Training Hours

*Reported to Counci l in the quarterly financia l reports

Page 8: Human Resources - City of Denton...Human Resources Expenditure Budget Highlights Expenses FY 2014-15 Actuals FY 2015-16 Actuals FY 2016-17 Budget FY 2017-18 Baseline Personal Services

Human ResourcesCost Containment Strategies

• On-line performance management and learning management system

• On-line forms/information• RFP Process• January 2017 - Non DOT drug tests decreased by $2 per test

• Program Specific• Drug Testing (Escreen – saves approx. 7-10 hrs staff time;

eliminating K2 testing saved $27 per test)

• Training (provide on-site abbreviated training; not a time saver for HR staff, but a time saver for employees who attend training)

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Page 9: Human Resources - City of Denton...Human Resources Expenditure Budget Highlights Expenses FY 2014-15 Actuals FY 2015-16 Actuals FY 2016-17 Budget FY 2017-18 Baseline Personal Services

Human ResourcesProcess Improvements

• On-line performance management and learning management system

• Off-boarding • Job Requisitions• Revamping of HR SharePoint Site (In progress)• Job Description Update (In progress)• Hiring process/on-boarding (In progress)

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Page 10: Human Resources - City of Denton...Human Resources Expenditure Budget Highlights Expenses FY 2014-15 Actuals FY 2015-16 Actuals FY 2016-17 Budget FY 2017-18 Baseline Personal Services

Human ResourcesProcess Improvements –FUTURE Process Improvement Needs

• Classification Studies• Surveys from Other Organizations• Employment Verifications• New Supervisor Training• Open Records Requests• Service Awards • Volunteer Processing

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Page 11: Human Resources - City of Denton...Human Resources Expenditure Budget Highlights Expenses FY 2014-15 Actuals FY 2015-16 Actuals FY 2016-17 Budget FY 2017-18 Baseline Personal Services

Human ResourcesExpenditure Budget Highlights

Expenses FY 2014-15Actuals

FY 2015-16Actuals

FY 2016-17 Budget

FY 2017-18Baseline

Personal Services $1,082,699 $1,112,685 $1,128,495 $1,178,114

Materials & Supplies $20,299 $22,625 $31,150 $31,150

Maintenance $0 $0 $500 $500

Insurance $14,523 $11,950 $16,275 $16,010

Miscellaneous $40,770 $75,701 $60,873 $60,873

Operations $175,381 $326,577 $384,762 $384,762

Cost of Service $153,365 $216,007 $84,530 $92,710

Fixed Assets $0 $0 $0 $0

Total $1,487,037 $1,765,545 $1,706,585 $1,764,119

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Page 12: Human Resources - City of Denton...Human Resources Expenditure Budget Highlights Expenses FY 2014-15 Actuals FY 2015-16 Actuals FY 2016-17 Budget FY 2017-18 Baseline Personal Services

Questions / Comments

Human Resources

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