http://www.vpa.ttu.edu/CGI/framesrv.cgi?loc=tenure.shtml

www.vpa.ttu.edu

>>>Faculty & Staff >>>Faculty Appointment & Review>>>Tenure Guidelines

2011 edition

Dossier Forms

√ Provost’s copy is skeletal:reports of votes

administrators’ letterscurriculum vitaebasic information sectionexternal letters    

http://www.vpa.ttu.edu/CGI/framesrv.cgi?loc=format_checklist.shtmlhttp://www.depts.ttu.edu/cvpa/downloads/facultystaff/FormatChecklists/CandidateChecklist.doc

http://www.depts.ttu.edu/cvpa/downloads/facultystaff/FormatChecklists/CheckerChecklist.doc

http://www.depts.ttu.edu/cvpa/downloads/facultystaff/FormatChecklists/AdministratorChecklist.doc

NB: new OP 32.01 will alter details. Basic Information section

will be somewhat different than the version discussed here.

Dossier Forms

√ Unit copy is comprehensive      

√ College’s copy adds (to provost copy):

http://www.vpa.ttu.edu/CGI/framesrv.cgi?loc=format_checklist.shtml

can present any informationdeemed important to your case

IN APPENDIX FORM

annual reportsthird year review

unit procedures

Dossier Forms

√ Include copies of unit procedures

tenure & promotion only

(not post-tenure cpe)

Downloadable Table of Contents & Section Title Pages

Dossier format & order

No procedures in provost copy

http://www.depts.ttu.edu/cvpa/downloads/facultystaff/Major_Section_Title_Pages_2006.doc

BASIC INFORMATIONsection contains:

OP32.01, attachment

• Teaching Load, last 4 semesters

• SUMMARIES of teaching evaluations

• External letters & biosketch

• Summary statements:teachingresearchservice

(Basic Information)

Summary of teaching effectiveness

• Student Evaluations, Quantitative & Qualitative

• Limit to ONE PAGE / YEAR being considered

• Peer Evaluations (5-yr summary if available)

• Unit Administrator takes responsibility(if task is delegated, administrator initials)

(edit this section for length)

(Basic Information)

• Include only “official” solicited letters

• At least 3 letters from “Peer Institutions”

• Writers should have no “substantive relationship” with candidate

• Biosketch is required for each letter writer

• Administrator is required to provide biosketches

• Administrator must explain any substantive relationships

• All biosketches together are to fit on one page

External Letters

In 2010, the Provost stipulated that at least three external letters of evaluation must originate from Peer Institutions. Candidates should recommend several potential evaluators whose institutional affiliations fulfill this criterion.

Peer Institutions have been defined as those appearing on the list of athletic conference affiliates available in the university’s strategic plan Making It Happen. Members of the American Association of Universities are also considered to be Peer Institutions.

“Peer Institutions”

In 2010, these were defined as dissertation advisory chairs, former instructors of graduate coursework, close collaborators in research, etc.

External evaluators should be encouraged to disclose relationships with the candidate.

The unit administrator must justify any substantive relationships within the biosketch section.

“Substantive Relationships”

PROVOSTOne CD

___1.Title Page___2.Table of Contents___3.Tally Cover Sheet

___4.Ballot Statement Witnessed(SHEET 1) ___5.Dean's Letter

___6. Candidate Access Statement(SHEET 2) ___7. Unit

Recommendation(SHEET 3) ___8. Curriculum

Vitae, rated(SHEET 4) ___9. External Letters,

w/biosketches preceding†(SHEET 5) ___.Basic Information

___10. Parts 1-9 C, OP32.01*

(SHEET 6) ___11.TeachingEffectiveness Section

___11a.CandidateStatement

___11b.Peer Evaluations___11c.ФQuantitative

Ratings___11d.ФQualitative

Comments(SHEET 7) ___12.Research /

Creativity Section___12a.Candidate

Statement(SHEET 8) ___13.Professional Service

Section___13a.Candidate

Statement

Dossier contents (dividers indicated)

COLLEGEOriginal

(of material with signatures) – plus CD

andfive CD’s

Same as Provost copyNumbers 1 through

13

Add Appendices withDivider sheets as indicated:

(SHEET 9) ___14. Ballot Comments(SHEET 10) ___ 15. Annual Faculty

Reports___ 16. Annual Peer Evaluations, if

available___ 17. Midterm Review

(SHEET 11) ___ 18. Unit Procedures

UNITOne CD or copy

Same as Provost copyNumbers 1 through 13

Add Appendices inCD format with

dividers as indicated in college copy,Numbers 14 through 18

If applicable, add Appendices in CD or hard copy for

additional information important to case at unit level, e.g.:

(SHEET 12) ___ 22. References’ c.v.(SHEET 13) ___ 23. Publications

Etc.

Title Pages & Sections

Name, degreeSchool or Departmentdate of hire on tenure track

(or since last promotion)

Application for Tenureand Promotion to the rank of

(specify)

October ___

College of Visual and Performing Arts

Available on CVPA website, download

Table of Contents

Table of Contents

Tally Cover Sheet ……………………………………………………………………. 3Ballot Statement …………………………………………………………………….. 4 (Section One -Sheet)Dean's Letter …………………………………………………………………………. 1-1 Statement of Candidate’s Access to Dossier ……………………………… 1- (Section Two-Sheet)Unit Recommendation …………………………………………………………… 2-1 (Section Three-Sheet)Curriculum Vitae, rated ………………………………………………………….. 3-1 (Section Four-Sheet)External Letters ……………………………………………………………………. 4-1 Biosketches of Letter Writers …………………………………………………. 4- (Section Five-Sheet)Basic Information ………………………………………………………………….. 5-1 (Section Six-Sheet)Teaching Effectiveness …………………………………………………………… 6-1Candidate Statement ……………………………………………………………… 6-2Peer Evaluations (if available) .………………………………………………. 6-Student Evaluations (Quantitative ratings & Qualitative comments) 6- (Section Seven-Sheet)Research / Creativity ……………………………………………………………… 7-1Candidate Statement ……………………………………………………………… 7-2 (Section Eight-Sheet)Professional Service ………………………………………………………………. 8-1Candidate Statement ……………………………………………………………... 8-2Appendices (Section Nine-Sheet)Ballot Comments …………………………………………………………………… 9-1(Section Ten-Sheet)Annual Faculty Reports (include Peer Evaluations if available)…… 10-1 (Section Eleven-Sheet)Unit Procedures & Guidelines .……………………………………….…….… 11-1

Available on CVPA website, download

The C.V. in the dossier

√ No Annual Reports in provost’s dossier      

√ Curriculum vitae = life’s education

√ Show relative weight of responsibilitieschanges over timeconsistency of achievement    

for mandatory decision:be comprehensive

Curriculum Vitae, 1

Provide all important information fromAnnual Reports

• RESEARCH – administrator ranks by number

• SERVICE

• TEACHING Courses by semester (number & title)

Number of studentsService on graduate committeesActivities considered to be related to teaching

…during your career at Tech

Curriculum Vitae, 2

Basic Information sectionduplicates

some but not all

• Specific categories vary by field Cross reference if necessary

Avoid duplication of information

• Can summarize pre-Tech activities

• Order within sections Reverse Chronological OrderProvide Dates of Activities

Pristine Dossiers…

…facilitate committee consideration

• Download and Use!!! Candidate ChecklistGive Format-Checker List to appropriate staffAfter faculty vote, give chair or director the

Unit Administrator Checklist

College Review Process

Committee knows youUnit Vote

Unit Administrator’s letterCurriculum vitaeExternal evaluatorsAnnual reports & assessments

by your

DOSSIER

College Review Process

4 members (2 each unit, not home unit)

1 observer from home unit (leaves prior to

voting)

T & P Subcommittee…

College Review Process

Can invite visitors to question

Must invite visitors, if negative vote

expected

T & P Subcommittee…

in mandatory-year cases

College Review Procedures

Timeline

Meetings scheduled in summer Dossiers arrive mid-October CVPA chair reports recommendation Dean decides & writes letter Dossiers to Provost, mid-November

www.vpa.ttu.edu

bona fortuna!